HomeMy WebLinkAboutAgenda - 09-03-2002 - 8h • 1
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: September 3, 2002
Action Agenda
Item No. g-
SUBJECT: Topographic Survey of McGowan Creek Preserve
DEPARTMENT: Environment and Resource PUBLIC HEARING: (YIN) No
Conservation
ATTACHMENT(S): INFORMATION CONTACT:
Location Map Dave Stancil, 245-2590
Proposed Contract Rich Shaw, 245-2591
Pam Jones, 245-2652
TELEPHONE NUMBERS:
Hillsborough 732-8181
Chapel Hill 968-4501
Durham 688-7331
Mebane 336-227-2031
PURPOSE: To award a contract for professional services associated with a topographic survey
of a portion of the McGowan Creek Preserve property owned by Orange County.
BACKGROUND: Orange County owns a 63-acre property known as the McGowan Creek
Preserve. The County purchased the property from Duke University in March 2000 for
watershed protection and limited public use. The County is preparing for construction of
facilities approved earlier by the BOCC — an entrance driveway from US 70, small gravel
parking area, picnic tables and a toilet facility. Pedestrian trails on the property will be
constructed with volunteers. Staff is working with NCDOT on a number of roadway ingress and
egress issues including a proposed turnaround lane for drivers.heading east on US 70, and is
awaiting their response.
To design the site, a small portion of the property (about four acres) needs to be surveyed to
provide pavement and drainage information for the layout of the new turn lane(s) on US 70, and
to provide topography mapping (one-foot contours) and location data necessary to layout the
internal parking area. Following the survey, a final site plan will be prepared by the Open
Space Design Specialist and County Engineer for the Board's approval.
Orange County solicited proposals from five local surveyors and received four responses.
Selection criteria included, but were not limited to, the quality of the proposal, technical
capabilities, and previous experience in performing survey work for the County. The selection
committee chose Landmark Surveying, Inc. to perform the needed services at an estimated
cost of$2,400. County policy requires Board approval for expenditures with licensed
professionals, specifically architects, engineers and surveyors.
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FINANCIAL IMPACT: The anticipated cost of the survey is $2,400. Funds will come equally
from the payment-in-lieu funds for Cheeks/Hillsborough District and from remaining 1997 parks
bonds. The total projected cost of the project, as per the previously approved plan, is estimated
at $60,000, to be funded from the same existing sources.
RECOMMENDATION(S): The Manager recommends that the Board authorize ERCD to work
with the Purchasing Director in executing a contract with Landmark Surveying, Inc. for a
topographic survey of a portion of the McGowan Creek Preserve.
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M This area subject to a Conservation Easement
c held by the State of North Carolina(a 300 foot
�y buffer from stream/waters edge; 23 acres total)
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Proposed Site Plan
McGowan Creek Preserve P=parking area(5-7 cars)
N T=toilet facility R=picnic tables
Orange County ERCD 1 inch=375 feet
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Landmark Surveying, Inc.
109 East Hardin Street, Graham, NC 27253
Telephone: 336 229-6275
DRAFT—DRAFT—DRAFT
CONTRACT FOR SURVEYING SERVICE&
McGOWAN CREEK PRESERVE
ORANGE COUNTY,NC
Landmark Surveying, Inc. will perform a topographic survey (one-foot contours) of
approximately four acres of the McGowan Creek Preserve (tax parcel 3.41.14) located
on north side of US 70 west of Hillsborough,NC in accordance with the request for
proposals from Orange County ERCD dated August 14,2002.
Landmark will provide six paper prints of the survey to Orange County ERCD, as well as
an AutoCad file compatible with AutoCad 2000.
Landmark Surveying, Inc. fee for this survey will be$2,400.00. The survey work will be
completed within 30 days of notice to proceed.
David McPherson
Project Manager,Landmark Surveying, Inc.
John M. Link, County Manager
Orange County,North Carolina