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HomeMy WebLinkAboutAgenda - 08-20-2002 - 8o . 1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: August 20, 2002 Action Agenda Item No. $6 SUBJECT: Duke University Landfill Buffer Easement DEPARTMENT: Solid Waste Management PUBLIC HEARING: (YIN) No ATTACHMENT(S): INFORMATION CONTACT: Geoff Gledhill, 732-2196 Deed of-Easement Gayle Wilson, 968-2885 TELEPHONE NUMBERS: Hillsborough 732-8181 Chapel Hill 968-4501 Durham 688-7331 Mebane 336-227-2031 PURPOSE: To authorize the execution of a Deed of Easement for a 200' easement located on Duke University property, to be utilized as a buffer for the expanded Orange County construction &demolition landfill. BACKGROUND: In February 2001 the BOCC formally selected a future construction & demolition landfill site for Orange County, consisting of both Eubanks Road property already owned by the County and other property to be acquired. The site is surrounded to the west and north by property owned by Duke University. The buffer easement from Duke University allows for a larger C&D landfill to be located on property the County now owns and property it will acquire. The buffer also provides the County the opportunity to achieve a site plan for the expanded C&D landfill that is more compatible with the community where the C&D landfill is located in its design and in the fact that it will provide a buffer to property adjacent to County solid waste activities. Following preliminary discussions with the State Division of Waste Management and its attorney, it was concluded that Orange County could utilize an off-site buffer on Duke University property if an easement could be acquired. Duke University agreed to such an arrangement. The attached Deed of Easement is a result of negotiations between the University and Orange County in this regard. The University has approved and fully executed the document. FINANCIAL IMPACT: Duke University has provided the easement at no direct cost to Orange County. A survey of the easement was provided by Orange County and some nominal buffer maintenance conditions are included in the easement, which will be paid from the Solid Waste Enterprise Fund operating budgets. RECOMMENDATION(S): The Manager recommends that the Board approve the Deed of Easement and authorize the Chair to execute the Deed of Easement with Duke University. Prepared by: Geoffrey E. Gledhill Return after 2 recording to: Geoffrey E. Gledhill, P.O. Drawer 1529, Hillsborough, NC 27278 STATE OF NORTH CAROLINA COUNTY OF ORANGE DEED OF EASEMENT WITH WARRANTY OF OWNERSHIP THIS DEED OF EASEMENT is made this day of , 20 by and between DUKE UNIVERSITY, a non-profit corporation (Grantor) and ORANGE COUNTY, NORTH CAROLINA, a body politic and corporate, a political subdivision of the State of North Carolina, whose address is P.O. Box 8181, Hillsborough, North Carolina 27278 (Grantee) . RECITALS AND STATEMENT OF PURPOSES A. Grantor owns, in fee simple, land located in Orange County, North Carolina, which is the land described in Exhibit A attached hereto and by this reference made a part hereof which property is hereinafter referred to as the "Easement Property;" and B. Grantee will be the holder of this easement; and C. Grantee is a body politic and corporate, a subdivision of the State of North Carolina and authorized to acquire land and interests in land including easements for the purposes hereinafter expressed; and 1 3 D. Grantor is willing to grant an easement in the Easement Property, thereby restricting and limiting the use of the Easement Property to the terms and conditions and for the purposes hereinafter set forth, and Grantee is willing to accept the easement in the Easement Property under the terms and conditions and for the purposes hereinafter set forth. NOW, THEREFORE, in consideration of the mutual covenants, terms, conditions, and restrictions hereinafter set forth, Grantor hereby grants and conveys unto Grantee, its successors and assigns, an easement of the nature and character and to the extent hereinafter set forth, for the benefit of Grantee, over the Easement Property. The purpose of this easement is to maintain a use and site buffer between the Orange County Construction and Demolition Debris landfill (hereafter "the County C&D landfill") and property owned by Grantor known as the Blackwood Division of Duke Forest; to maintain the Easement Property generally in its natural condition and consistent with these purposes; and .to prevent any use of the Easement Property that will impair or interfere with these purposes . To achieve these purposes the following conditions and restrictions are set forth: 2 4 I. DURATION OF EASEMENT. This easement shall expire upon the earlier of 27 years after the date it is recorded or the date of the last of the following events: (1) Grantee' s ceasing to use its property adjoining the Easement Property for the County C&D landfill. Upon the Grantee' s ceasing to use its property adjoining the Easement Property for the County C & D landfill, it shall, in good faith, proceed with all due diligence to complete any and all remediation required and to promptly perform all closure requirements . (2) The completion of any and all remediation of the County C&D landfill and the Easement Property required by the Solid Waste Section of the North Carolina Division of Waste Management, North Carolina Department of Environment and Natural Resources (hereafter "the Solid Waste Section") . (3) Certification from the Solid Waste Section that all closure requirements have been met for the closure of the County C&D landfill as required by the laws and regulations applicable to the closure of construction and demolition landfills in effect at the time of the closure. Grantee agrees to record an instrument conveying back to Grantor the Easement Property or acknowledging that the easement 3 5 in the Easement Area has terminated upon the termination of the easement. II. RESERVED USES AND RESTRICTED ACTIVITIES. The Easement Property is hereby restricted from any development or use that would impair or interfere with the purposes of this easement. The easement granted herein is expressly made subject to the deed of easement from Grantor to the United States of America, which easement is recorded at Book 1732, Page 454 of the Orange County Registry, and a copy of which is Exhibit B attached hereto and by this reference made a part hereof. The following specific uses are prohibited, restricted, or reserved to the Grantor as indicated: A. Structures. No permanent structures shall be constructed or maintained in the Easement Property, except with the written consent of Grantee, which consent will only be withheld if locating a permanent structure where requested by Grantor is not permitted by the Solid Waste Section. Grantor may locate research equipment, for example a weather gauge or weather gauges, in the Easement Property. B. Vegetative Cover. The property will be left in the natural vegetative state that it is at the time of the recording of this deed of easement except as it is necessary or expedient to remove some or all of the vegetative cover in the easement area resulting from the research activities of the Grantor and 4 6 the timber management activities of the Grantor described in paragraph II. F. of this deed of easement. The Grantor reserves the right to put the Easement Property to educational uses and the right of access to the Easement 'Property for educational uses including site visits, studies and observations. C. Dumping. Dumping of soil, trash, ashes, garbage, waste, abandoned vehicles, appliances or machinery, or other material on the Easement Property is prohibited. D. Signs . No sign shall be permitted on the Easement Property except as necessary to identify the Grantor and Grantee and prescribing rules and regulations for the use of the Easement Property. E. Grading, mineral use, excavation. There shall be no grading, filling, excavation, mining or drilling; no removal .of top soil, sand, gravel, rock, peat, minerals, or other materials; provided, however, wells prescribed by the Solid Waste Section for monitoring of the County C&D landfill shall be permitted within the boundaries of the Easement Property. F. Timber management. Grantor may harvest or otherwise manage the timber located on the Easement Property not inconsistent with the other restrictions contained in this easement and consistent with Grantor' s overall timber management plan for the Blackwood Division of Duke Forest. 5 7 G. Chemicals and herbicides . No chemicals including pesticides and herbicides shall be permitted to be placed, stored or used on the Easement Property by Grantor without express written and prior permission of Grantee. III.. RESERVED USES AND RESTRICTED ACTIVITIES OF GRANTEE' S ADJOINING PROPERTY. The property owned by Grantee, adjoining the Easement Property and which is the site of the County C&D landfill, for a distance of 20 feet east and south of the Easement Property boundary shall be maintained by Grantee in its existing vegetative state with interplanting in any gaps with native tree species so as to create and maintain a natural vegetative and sight buffer to the Easement Property within the property of Grantee. This buffer shall be left undisturbed and, during construction of the County C&D landfill, shall be protected with adequate tree protection devices, all pursuant to plans and specifications approved by Grantor prior to planting and to construction of the County C&D landfill. IV. WARRANTY OF OWNERSHIP. Grantor for itself, its successors and assigns, hereby covenants with Grantee and its successors and assigns that Grantor is lawfully seized of the Easement Property; that the Easement Property is not subject to any prior easements, restrictive covenants, or any other claims except as expressly 6 provided herein; and Grantor warrants and will defend the title of said easement against the lawful claims of all persons whomsoever. V. EASEMENT IN GROSS. The rights, privileges and easements herein granted are easements in gross for the benefit of the Grantee. Grantee shall not assign, pledge or otherwise transfer its rights or interests granted in this deed of easement without prior written consent of Grantor, its successors or assigns, which consent Grantor may withhold in Grantor' s sole and absolute discretion. VI . REMEDIES; ENFORCEMENT OF REMEDIES. A. In the event that Grantee or Grantor determine that the other has violated or is threatening to violate any of these terms, conditions or restrictions, the non-violating party may, institute a suit to enjoin such violation. B. No failure on the part of Grantee or Grantor to enforce any covenant or provision hereof shall discharge or invalidate such covenant or any other covenant, condition, or provision hereof or affect the right of Grantee or Grantor to enforce the same in the event of a subsequent breach or default. C. Grantee covenants that, at its sole expense, Grantee will perform any and all remediation and mitigation to the Easement Property that is required by the State and/or 9 federal government that is proximately caused by the construction and demolition landfill activities of Grantee. IN WITNESS WHEREOF, Grantor and Grantee have hereunder set their respective hands the day and year first above written. DUKE UNIVERSITY B Y J JAW , Title: ATTEST: , Sec tar ORANGE COUNTY, NORTH CAROLINA By: Barry Jacobs, Chair Orange County Board of Commissioners ATTEST: Beverly A. Blythe, Clerk to the Board. of Commissioners NORTH CAROLINA COUNTY 8 10 This day of 20_OZ, personally came before me who, being by me duly sworn, says that heAsshe is the EC• V . of DUKE UNIVERSITY, a non-profit corporation, and that said writing was signed by him/-tom, in behalf of said corporation, by its authority duly given. And that said acknowledged the said writing to be the act..and deed of said corporation. NotrMy Public My commission expires: t w[ Z o o(v ETH 4iy NQi , (NOTARIAL SEAL) NOTggy oG PUBLIC. l 6 NORTH CAROLINA 9ti9iIgCOUN` ? ORANGE COUNTY I, a Notary Public of the County and State aforesaid, certify that Beverly A. Blythe personally came before me this " day and acknowledged that she is Clerk to the Board of Commissioners for Orange County and that by authority duly given and as the act of said County, the foregoing instrument was signed in its name by the Chair of said Board of Commissioners and attested by her as Clerk to said Board of Commissioners. Witness my hand and official stamp or seal, this the day of 20_ Notary Public My commission expires: (NOTARIAL SEAL) lsg;orangecounty\dukeuniveasement.doc 9 1 1 Exhibit A "Easement Property" Lying and being in Orange County,North Carolina, and being particularly described as follows: BEGINNING at an iron which is located on an Eastern line of Duke University Property and a Western line of Orange County Regional Landfill Property,the latter Property is described in Deed Book 2145 at Page 500 and on Plat Book 83 at Page 28 of the Orange County Registry, and which iron is located 681.20' N 00°10'48"E of an iron found in the northern right of way line of Eubanks Road, thence from said beginning point N 00°11'34'E 200.70' to an iron set, thence S 85024'38"W 1445.12' to an iron set,thence S 0301 8'09"E 1339.13' to an iron found in the northern right of way line'of Eubanks road (SR 1727), thence along with the northern right of way line of Eubanks road N 81°10'21'E 200.93' to an iron found also in the north right of way line of Eubanks road, thence N O'PI8'09"W 1124.23' to an iron found,thence N 85°28'1 9"E 360.94' to an iron found,thence N 8526'16'T 40.00' to an iron found, thence N 85°23'02"E 145.73' to an iron found,thence N 85°23'05"E 346.55' to an iron found, thence N 85°22'49'B 339.61' to an iron found, the point and place of BEGINNING, containing 11.809 acres and identified as"200.00' Buffer Easement"on the map titled"Easement Plat of the Property of Duke University" dated March 11, 2002, and prepared by Charles R. Billings, Professional Land Surveyor, L-2711,which plat is recorded at Plat Book , Page , Orange County Registry- J.z - Exhibit B Prepared by: Robinson,Bradshaw & Hinson, P.A. (Mark W. Merritt) Mail to: David B. Adcock, Duke University, Office of the University Counsel, 011 Allen Building, Flowers Drive, Durham, NC 27706 - r�k454 TM 7.20„7A `w„1732 �� AMENDED AND RESTATED 9871-20-17g6 - DEED OF EASEMENT WITH WARRANTY DEED THIS AMENDED AND RESTATED DEED OF EASEMENT WITH WARRANTY DEED(thus"Easement')is made its of this the 10th day of October, 1995,by and between Duke University,a non-profit corporation("Grantor')and the United States of America("Gramee"), do Heidi IC Ramiro; Department of Energy, Chicago Operations Office, Safety & Technical Service Division Argonne Illinois 60439. WHEREAS, Grantor by Offer of Donation effective July 27, 1995, offered to donate, subject to terms,.ponditions, covenants and agreement therein, certain easements in real estate situated in Orange County, State of North Carolina (the "Property") as more particularly described in Exhibit A attached herein; WHEREAS,Grantor has heretofore granted Grantee an easement pnasnam to terms and conditions set forth in that certain instrument entitled "DEED OF BASEmEwT WITH WARRANTY DIED" dated October 10, 1995 (the "Orlgirial Easement") recorded in Book 1399, Page 407 in the Office of the Register of Deeds of Orange County, North Carolina(the "Orange County Registry"); WHEREAS, in order to protect the integrity 'a£ the scientific experiments being conducted on the Property from compromise as a result of incompatible uses of land adjoining the , Property, Grantor and Grantee wish to amend and restate the Original Easement as herein set forth(1) to expand the property covered by this Easement to include not only the Properly but also the additional land (the"Additional Property')as more particularly described in Exhibit B attached hereto, and (2) to provide for the automatic renewal of the term of this Easement as hereinafter provided; 4 WHEREAS, Grantor and Grantee have been and wish to continue being;engaged in conducting global carbon allocation research and related studies(the"Research")on the Property and wish to preclude uses of the Additional Property which would be incompatible with, and detrimental to,the Research; WHEREAS,Grantor and Grantee wish to amend and restate the Original Easement as set forth herein; - NOW, THEREPORE, in consideration of the sum of One Dollar (51.00) paid by the Grantee to Grantor„the receipt and sufficiency of which is hereby acknowledged by Grantor and _ in consideration of the mutual covenants and agreements herein stated and as contained in Grantor's Offer of Donation of July 27, 1995, the Grantor does hereby give, grant, demise, convey and confirm unto the Grantee and its assigns, a temporary easement and right-of--way as provided herein in, on, over, and across both (1) the Property as fully.described in Exhibit A attached.hereto and by this reference made a part hereof and (2)the Additional property as fully cr,m.aianaara, 13 eoDK 32 r4ra 45x5 described in Exhibit B attached hereto and by this reference made a part hereof(said Property and Additional Property being hereinafter collectively referred to as the"Entire Property"). The acquiring federal agency is the U.S.Department of Energy. This statement is made for federal administrative purposes and is not intended to impose any restriction on the use of the premises. THIS EASEMENT is granted subject to the following terms and conditions: 1. Czrant or Easement. Subject to the terms and conditions set forth in this Easement, Grantor, for its4 its successors and assigns, does hereby gram.to Grantee, and Grantee does hereby accept, the non-exclusive right, privilege and easement to enter upon the Entire Property from time to time during the term of the easemens herein granted for the purposes of(J) conducting the Research thereon; Cu) installing repairing using, replacing such equipment as Grantee may deem necessary or appropriate in connection with the conduct of the Research; Ctii) pedestrian and vehicular ingress, regress and egress aver such roads and/or footpaths as may be constructed on the Entire Property from time to time by Grantor, provided that the use of such roads and/or footpaths by Grantee shall be in accordance with such rules and regulations as Grantor may promulgate from time to time for the use of said roads and footpaths during the term of this Easement;and(v)the Grantee shall have the right to limit activities on the Additional Property which may be incompatible with the Rrssarth. The.rights, privileges and easements granted hereby shall be for the use and enjoyment of Grantee, its employees, agents - and invitees. The rights, privileges and easements granted hereby shall be non-exclusive, and Grantor hereby reserves the right to enter upon the Entire Property and use same for any and all purposes not inconsistent with this Easement, including without limitation, the rights heretofore granted to Grantee in the Additional Property for the benefit of the National Aertntiartics and Space Administration("NASA")pursuant to that certain Deed of Easamem with Warranty Deed dated June 29, 1996 (the"NASA Easement") recorded in Book 1511, Page 535 in the Orange County Registry. - L Warranty or Ownership. The Grantor, for itself its successors and assigns, hereby covenants with the Grantee and its assigns that said Grantor is lawfully seized of the Entire Property;that the Entire Property is not subject to any prior easements, restrictive covenants, or any other claims which in any way adversely affect this Easement other than the prior rights & heretofore granted for the benefit of NASA pursuant to the NASA Easement; and that Grantor warrants and will defend the title to said Easement against the lawful claim of all persons -`— whomsoever other than NASA for claims arising pursuant to the NASA Easement over the Additional Property; - - 3. Term. The term of this Easement shall be ten(10)years from the date first above written subject to automatic annual renewals thereafter unless and until either Grantor or Grantee shall have given the other party hereto at least sixty(60)days prior written notice of its election to terminate this Easement effective upon the expiration of the then current term of this Easement, Grantor and Grantee shall have the right to terminate this Easement at any time upon mural agreement and recordation in the Orange County Registry of an instrument, signed by both Grantee and Grantor,terminating this Easement, c+mn�auaniomou - 2 14 soox 1732 P,*456 4. Easement t in Gross. The rights, privileges and easements herein granted are easements in gross for the benefit of Grantee. Grantee shall not assign, pledge or otherwise transfer its rights or interests granted in this Easement without prior written consent of Grantor, its successors or assigns. 5, Scientific Observation. Scientists and their staffs that are employed .by, associated with, aft"with, or otherwise are authorized by Grantee may enter upon the Entire Property for observation, data collection and other activities associated with the Research. Simhlady, staentlsts and thew staffs that are employed by, assoaated with or otherwise are authorized by Grantor,may enter upon the Entire Property for observation, data collection and - - other activities associated with the Research. And further, scientists, staff students and others authorized by the Grantor may eater.upon the Entire Property for academic, management and maintenance activities consistent with the mission of Grantor. IN TESTIMONY WHEREOF, Grantor has hereunto set its hand and seal the day and year first above written. GRANT'OIL DUKE UNIVERSITY ST: gy; C Name: Nanncrl 0.Keohaue — -Title: President ._. AmiAanf Secretary T-9 SEAL] N• Grn+.wiaa+mnu $ _ �x 15 sooK1732 ma457 STATE OF NORTH CAROLINA COUNTY OF DURHAM This 1 be day e h 1a.M 194$, perspoauy came before me Napped O. ICeohao: afio,bein8 by me duly swum Says that she is the Freideat of DUKE UNMRSITI', a nan-pmfit cotpomon, and that the seal affixed to the fxgoing imatr=ent in cotpotate sal of the comparM and that said writing was signed sad sealed hermit b the ward corpora ion, by its authority dnh' V� And the said Freddem apl�yled� f f writing to be the as and deed of said ompotation. -.any I=u`viic Christine M. Pipkin My commWon cggms: 12-_22-01 (NOTARIgL SEAL] :..i LIC•'c' IB MAY F=LED 1998, at 10:48:50am Book 1732, Page 434 - 469 Betty June Hayes, - Register of Deeds, Orange County, N. C. NOWM CAROLNA • ORANGE 0 m mm Im"mg Flo of ! - A Notwy t Pupae of pu Gwemmsraal tedb b sa t%w to ba emrecL Mw for raplatraam InRaedd a�g� ''ra d. l.� egack, .� .I ply J s H s,Rey isDar Rst4m: ^_ ReWser Do urrso,um,aaw 4 16 Mal lug X 458 ORIGINAL DOEEASEMENT TRACT Lying and being in Orange County, North Carolina and being particularly.described as follows: BEGINNING at a conerere monument in the property line of a tract of land awned by Duke University recorded in Deed Book. 119, Page 202,the Southwestern comer of the Martha Kirkman tact, as described in deed recorded in Deed Book 268, Page 276 in the Office of the Reglaw of Deeds for Orange'County, North Carolina (the "Orange Public Registrn and proceeding along the fallowing courses and distances: N 2-13-54 E 1,232.75 fat to a concrete monument marking the southwestern comer of the Mary Stoke tract as desenbed in deed recorded in Deed Book 268, Page 486 in said Orange Public Registry, thence with two (2) courses of said Stokes tract as follows: (I)N 034)605 E 550.24 fat to a concrete monument; and(2)S 8&18-00 E 568.05 feet io a point marking the southwestern coma of an=conveyed to Grantor in the dad recorded in Deed Book 119, Page 278 in the Orange Public Regis4y, thence with savm(7) courses of said tract as follows: (1)N I3-07-04 E 131.23 feat to a point; (2)N 19.01-07 W 211.87 feet to s pour(3)N 22-06-72 E 123.15 fed to a point;(4)N 20-19- 18 W 360.78 feet to a point; (5)N 73-43-34 E 194.81 fat to a point;(6)N 13-23-23 E 190.75 feet to a point; and (7) N 62-03-03 W 273.78 feet to a concrete mamtmmt; mind the southeastern comer of a tract conveyed to Grantor in the dead recorded in Deed Book 1314, Page 387 in the Orange Public Registry; thence with one (1) course of said use N 84.40-11 W 1,347,88 fast to a concrete momement in the easeera boundary line of the Alton Bishop trace as described in deed recorded in Deed Book 353,Page 44 in the Orange Public Registry;thence with two (2) course of said Bishop tact as follows: (1) S 00-03-12 W 692.68 feet to a concrete monument; and (2) N 89-06.48 W 227.08 five[to a point at the northeastern corner of a tract conveyed to Grantor in the deed recorded in Dad Book 119, Page 205 in the Orange Public Registry; thence S 09-01-41 W 197.82 fed to a point; thence S 38-5618 W 319.88 feet to a point;thence S 06-07-59 E 1,827,81 feet to a point; thence S 82-2629 E 932.35 fat to a point; and thence N 763"1 E 152.95 fed to a concrete monument, the point and place of At BEGINNING; all as Shown on a map (the "Map") entitled "Research Easement for Free Air Carbon Dioxide Enrichment Site" dated April 1995, and prepared by Ernest B. Wood, Jr., RLS-2648. Easement Tract — Together with a non-erclusive easement for pedestrian and vehicular ingress and egress w said Tract A over a 30'wide easement slang an a>dsting gravel drive beginning at a point 135.67 feet cast of the southwestern corner of said Tract said point being along the southern be of the tract and the centerline of said 30-foot casement running along the fe8owmg course and distance: S 07-07-05 W 401.88 fed to a point; thence S 00-54.02 E 304.70 feet to a point; thence S 03-57.52 W 742.19 feet to a point;thence S 14-00-21 W 87.65 feet to a point; thence 7. S 39-14-54 W 304.42 feet to a point;thence S 68-14-45 W 318.31 fed to a point; and thence S 05-03-03 W 188.44 fed to a point in the centerline of Babanks Read(State Road 1727)(60-foot right-of-way),all as shown an said Map. usnn.wima�s�ar —.. it -- try EXMIT B OGOR 1732 Pia M ADDJTJONAL EASEMENT TRACE Lying and being in Orange County, North Carolina and being all of the five (5)tracts of land as more particularly as follows: (1)all of the land described in that certain Deed dated May 20, 1944, from S.C. Johnston(single) to Duke University and recorded in Book 119, Page 202 It in the Office of the Register of Deeds of Orange County, North Carolina ("Orange Public Registry"): (2) all of that certain tract of land described as "SECOND TRACT" in that certain - Deed dated May 26, 1945,from A—R Cwabam and wife,Kathleen L. Gmbam to Duke University, _Incorporated and recorded in Book 121,Page 102 in said Orange Public Registry; (3) all of the .. land described in that certain Deed dated May 8, 1944, from Louise Thomas Johnston (widow), Margaret Johnston Gardiner,Josephine A- Johnston(single) and Charles W. Johnston(single)to Duke University and recorded in Book 119,Page 205 in said Orange Public Registry;and (4)all of both tracts of land described in that certain Deed dated June 26, 1944,from Ernest C. Kirkland (single),Ciarlaod M.Kirkland and wife Noanie S.Kirkland and Mary E.Kirkland(single)to Duke -University and recorded in Book 119,Page 278 1/2 in said Orange Public Registry. a - exnn.a,uniaa�au i =- e