HomeMy WebLinkAboutAgenda - 10-18-2005-5eORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: October 18, 2005
Action Agenda
Item No. 5 _ ~
SUBJECT: Application for Emergency Management Performance Grant (EMPG)
DEPARTMENT: Emergency Management PUBLIC HEARING: (YIN) No
ATTACHMENT(S):
Grant Application
INFORMATION CONTACT:
Jack Ball, Emergency Management
Director, 968-2050
PURPOSE: To apply far a grant from the North Carolina Division of Emergency Management
Agency to help support the Orange County Emergency Management program.
BACKGROUND: Each year, the State of North Carolina provides pass-through grants to local
governments to help support local emergency management programs, Grants are based on
the county population and a share of the program cast. Counties with over 200,000 population
are eligible fora 100% matching cost grant, based on certain emergency management
functions, Counties with less than 200,000 population are eligible fora 50% match, The grants
are awarded each year and may vary based on federal funding levels.
Staff pursued applying for the grant as part of the budget process for FY 2004-05 and the
County was awarded a grant in the amount of $40,366, The County received $ 39,694.26 in
2003-04, and $19,289 in 2001-02. This year's grant award is expected to be near the amount
of last year's. The final amount will be determined after the State receives all applications.
FINANCIAL IMPACT: The grant produces funds that will offset a portion of the costs for salary,
benefits, and operating casts of the existing Emergency Management Specialist position
included in the FY 2005-06 departmental budget. The anticipated grant revenue is already
included in the recommended Orange County 2005-06 budget. Any additional amounts will be
added via a budget amendment,
RECOMMENDATION(S): The Manager recommends that the Board authorize submission of
the grant application and approve the Manager and Emergency Management Director signing
the application documents,
2
NORTH CAROLINA LOCAL GOVERNMENT APPLICATION FOR FUNDING
1. i Official Agency Name: Orange County Emergency Management
1.2 Address: PO Box 8181, Hillsborough, NC 27278
1914 New Hope Church Road, Chapel Hill, NC 27514
1,3 Population: Year-round- 118,227
1.4 Population: Seasonal (if applicable)- 148,227 (est.) during university fall/spring semesters
LOCAL EMERGENCY MANAGEMENT STAFF BUDGET
2.1 Indicate actual percent of time devoted to Emergency Management activities.
Please do not include EMS, 9-1-1, Fire Marshal, Safety activities, etc.
2.2
Time 3,1
Salary 3,2
Benefits
EM Program Manager (Name)
Jack Ball 25 73,947 17,246
Other Staff (Name -Title)
a. EM Specialist Eric Griffin 95 41,907 13,202
b. Deputy Director /Fire Marshal Mike Tapp 20 60,502 12,991
c. Deputy Director/ Gwen 20 64,925 18,179
Communications Snowden
d. Deputy Director /EMS Kent McKenzie 20 56,360 17,106
e, Administrative Assistant III Tammy Comar 15 37,960 10,257
$335,601 $71,735
NORTH CAROLINA LOCAL GOVERNMENT APPLICATION FOR FFY 2004 FUNDING
(Continued)
)PERATING EXPENSES
3,3 Travel:
Subsistence
& Transportation $2,000
4,1
Approv
Coord.
a.
b.
c.
d..
Travel
All Other
Total
ALLOCATION
Coord.
a.
b.
c.
d,
Travel
All Other
Total
FOR STATE USE ONLY
Salary Benefits Total
3,4 All Other:
Rental 400
~ Postage 1,750
Office Supplies 1,000
Telephone 11,200
Utilities 500
Other (Specify) 5,500
-Uniforms
-Portable Radio
Communications
equip
Total3,4* $22,350
TOTAL ALLOCATION $
Verification of percent of times devoted to
Emergency Management Activities.
*Does NOT include amount shown in 3.3 (Travel)
EM Form 66 (Rev. 01/01) Signature of Area Coordinator
FEDERAL/STATE/LOCAL FY2004 EMGP AGREEMENT
AGENCY: Ora__nge County Emergency Management
This is to certify that the above named agency agrees to successfully complete the activities below
in full partnership with the North Carolina Division of Emergency Management and the Federal
Emergency Management Agency. The appropriate Branch Manager and/or Area Coordinator will
review the progress of this agreement quarterly with the local Emergency Management
Coordinator. This report will also be the basis for continued funding during this fiscal year.
Please list in priority the Emergency Management activities you will work on or complete this fiscal
year. However, you are requested to complete the following activity:
2004,1 Each funded jurisdiction shall formulate/complete your National Incident Management
System Capability Assessment Tool (NIMCAST) through September 30, 2005
2004,2 Each funded jurisdiction shall report the status of completion of the NIMS Awareness
Course: National Incident Management System (NIMS), An Introduction (IS-700) through
September 30, 2005
2004,3 Each funded jurisdiction shall report the status of completion of The National Response
Plan Course (NRP) (IS-800) through September 30, 2005
2004.4 Each funded jurisdiction shall report the status of completion of the course (ICS-100) An
Introduction to ICS (online) and (ICS-200) Basic IC5 Course (Classroom) through
December 31, 2005
2004.5 Each County by September 30, 2006 shall work to:
• Incorporate NIMS into existing training programs and exercises
• Ensure that federal preparedness funding (including HSGP funds) support NIMS
implementation (in accordance with the eligibility and allowable uses of the grants)
• Incorporate NIMS into Emergency Operating Plans (EOPs)
• Promote intrastate mutual aid agreements
• Institutionalize the use of the Incident Command System (ICS)
• Formally recognize NIMS and adopt NIMS principles and policies. Counties should
establish resolutions or ordinances to formally adopt NIMS
2004.,6 Sign additional local governments to the County Mutual Aid Agreement or as necessary
update your current County Mutual Aid Agreement; send in new or updated agreement by
Mav 31, 2006;
2004.7 At a minimum, at (east one person from each funded jurisdiction should attend the FaII
Emergency Management Association Conference,. Attendance of all local EM staff at both
the Spring and Fall conferences is encouraged, but not required;
2004,.8 Each funded jurisdiction should conduct a training assessment using the NCEM Needs
Assessment to determine the types of training needed to further develop and maintain a
quality Emergency Management Program in that jurisdiction. Training requirements
should be coordinated through the NC Division of Emergency Management's Branch
Offices and the Logistics Section, Your completed training needs assessment document
should be sent to the Division of Emergency Management, Planning Section Training
Branch by November 15, 2005;
2004,9 Each funded jurisdiction should plan far and participate in a minimum of two disaster
exercises annually, Exercises should include multiple local and/or state agencies, and
may take the farm of a table-top or a functional activity. Exercise activity should be
coordinated with your appropriate Branch Office; and the Division's Planning Section
Training Branch, including details and dates of your exercises;
5
2004.10 During the fiscal year each funded jurisdiction is required to test your satellite telephone
by contacting your appropriate NC Division of Emergency Management's Branch Office
the first and last Fridays of each month;
2004,11 During this fiscal year, each funded jurisdiction is required to work on the formation of a
Local Emergency Planning Committee (LEPC). The LEPC should be County of Regional;
2004.12 Each funded jurisdiction shall work on the formation of an Unmet Needs Committee. Your
appropriate Branch Office will work with you tc establish this committee; and
2004.13 Each funded jurisdiction is required to send in the EM-43 Emergency Event Farm to
advise the Division's Communication Officer of events such as, Hazardcus Materials
Spills, Property Damage, Injuries and / ar Deaths, Relocation of a ;minimum of 10
Residents, Opening of Shelter(s), and Terrorism related activities.
2004.14 Each funded jurisdiction is required to develop a written plan for the implementation and
operation of a Country Receiving and Distribution Point (CRDP)
NOTE: In order to receive the FY06 preparedness funding, the minimum FY05 NIMS compliance
requirements described above must be met, Applicants will be required to certify as part of their
FY06 grant applications that they have bet the FY05 NIMS requirements.
(D
EM Farm 66A (Rev. 01/01)
Assistance from the Division of Emergency Management or the Federal Emergency Management
Agency to Complete this agreement will be made available to encourage each jurisdiction to
participate in a Comprehensive Emergency Management program.
Signature of Local Emergency Management Coordinator
Signature of Local Finance Officer
Signature of Local Chief Executive Officer
EM FORM 66a (Rev. 01/01)
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POSITION DESCRIPTION
ORANGE COUNTY EMERGENCY MANAGEMENT
CERTIFICATION
I DO HEREBY CERTIFY THAT THE POSITION DESCRIPTIONS ON FILE
IN THE FEMA REGIONAL AND STATE OFFICES ARE CURRENT AND
UP-TO-DATE AND MEET THE REQUIREMENTS AS OUTLINED IN
FEMA PUBLICATION CPG 1-3.
JACK BALL, EMERGENCY PROGRAM MANAGER
ORANGE COUNTY EMERGENCY MANAGEMENT
ORANGE COUNTY EMERGENCY MANAGEMENT
FUNCTIONAL STATEMENT
Duties:
Emergency Program Manager / Director of Emergency Management
Responsible for the administration of the emergency management program, emergency
medical services program, hazardous materials response, fire marshal program, the 9-
1-1 communications center. Supervises 62 full-time, 15 part-time and 9Q contracted
employees and coordinates all disaster responses for the county and its municipalities,
in addition to the UNC Hospitals and the University of North Carolina.
Emergency Management Specialist
Provides coordination between the county, towns, school systems and other agencies in
establishing acounty-wide multi-hazard plan and on-going training to improve the
response given to citizens during a disaster, and to ensure consistent compliance with
this plan by all agencies.
Deputy Director /Fire Marshal
Administers the fire prevention, suppression, and arson investigation program for the
county. Also, facilitates the hazardous materials activities, SARA Title III program, and
emergency management mitigation through plans review and required plans
development of nursing homes, foster care homes, rest homes, group homes, etc.
Deputy Director /Communications
Administers the 9-1-1 consolidated communications center, providing access and
dispatch to all the citizens and for all the law enforcement, fire service, emergency
medical services, rescue services, and various support agencies for the county and all
its municipalities. Position is also responsible far the emergency operations center, its
activations, staffing, operations, and demobilization during times of emergencies and
disasters.
Deputy Director /EMS
Administers the emergency medical services to the citizens of Orange County and all its
municipalities. The position also facilitates the emergency management mass casualty
program and provides medical staff in conjunction with the hospital and health
department in supporting shelter operations during times of emergencies and disasters.
Administrative Assistant III
/D
Provides support to the director and deputy directors as required far administrative
duties and maintains the files, records, and updates of all emergency management
documents and plans. Serves as the office manager for the department and supervises
clerical staff.