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ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: August 20, 2002
Action Agenda
Item No. $_
SUBJECT: Service Coordination Renewal Agreement with Manley Estates and the
Department on Aging
DEPARTMENT: Aging PUBLIC HEARING: (Y/N)
ATTACHMENT(S): INFORMATION CONTACT:
Agreement Jerry M. Passmore, Director
TELEPHONE NUMBERS:
Hillsborough 732-8181
Chapel Hill 968.4501
Durham 688-7331
Mebane 336-227-2031
PURPOSE: To seek authorization to renew the agreement for the Department on Aging's
Eldercare Division to provide on-site service coordination for the residents of the new First
Baptist and Manley Estates senior housing complex in Chapel Hill.
BACKGROUND: The Master Aging Plan included an objective (Goal II-13/a-2)to assist the new
HUD 202 Housing for the Elderly Project in the provision of support services and study
contracting provision of service coordination. HUD makes available to its properties a monthly
stipend per resident for the purchase of such service. Often the service coordination is
contracted to an outside consultant. If the consultant encounters a situation that needs further
assistance, they make a referral to the Department on Aging or other local care provider. The
Department on Aging proposes to provide the service coordination directly, utilizing social work
intems under the direction of the Masters Social Work staff. The Department on Aging staff will
assess, monitor and arrange community services for residents such as transportation, medical
appointments, Meals on Wheels, and senior center participation. This will result in better
access to community resources and to more intensive case management services, should the
need arise.
FINANCIAL IMPACT: There are no County funds required. Funds collected from Manley
Estates ($15/resident/month) for this service will be used for student intern stipends and
expenses. Any additional funds will be used to purchase respite services.
RECOMMENDATION(S): The Manager recommends that the Board authorize the Chair to
sign the Agreement to provide service.coordination for the residents of the new First Baptist and
Manley Estates senior housing complex in Chapel Hill.
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Orange County
Department on Aging
Service Coordination Agreement
This Agreement is entered into this 1 st day of July,2002 between First Baptist and Manley Estates,
hereinafter known as the Housing Complex,and Orange County on behalf of the Department on Aging,
hereinafter known as the Department.The period and duration of the Agreement shall be from July 1,
2002 to June 30,2003.
WITNESSETH:
WHEREAS,the housing complex desires to engage the Department to render certain professional
services,hereinafter described,now therefore the parties hereto mutually agree as follows:
DEPARTMENT AGREES AND MAINTAINS THE RIGHT:
1. To provide 10 hours of on-site service coordination at First Baptist and Manley Estates. Services
will be provided by a social work intern under the direct supervision of a Master's prepared
social worker or by a professional staff member of the Department on Aging.
2. To provide individual assessments of residents within 4 weeks of their move-in date to determine
the scope of their needs and to assist them with the coordination of appropriate community
resources.
3. To provide re-assessments every six months or sooner if requested to accommodate the
residents'needs as they age in place.
4. To provide residents with access to information and assistance 5 days a week through the
Department on Aging Information and Help Telephone Line.
S. To provide the Department services of an information specialist,an occupational therapist,a case
manager,and a licensed clinical social worker as requested by the service coordinator.
6. To coordinate other community services,not directly provided by the Department on Aging,to
meet the residents' individualized needs.
7. To coordinate monthly presentations on community information and senior resources.
8. To coordinate monthly presentations on health and wellness.
9. To meet with the residents at least quarterly to determine programs and activities of interest to
residents.
10. To maintain and distribute a monthly activity calendar,including activities planned by the
service coordinator,the Department on Aging,and the residents themselves.
11. To meet with the Board of Directors of First Baptist and Manley Estates as requested by either
the Department or the Housing Complex to discuss service coordination.
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2) THE HOUSING COMPLEX HEREBY AGREES:
1. To provide a monthly stipend to the Department on Aging,based on the HUD approved
amount for service coordination of$15 per resident per month.
2. To provide a private office,including a desk,appropriate desk chair,a visitor chair,a
telephone,a locking file cabinet,and general office supplies.
3. To provide convenient access to a computer, copier,and fax machine.
This agreement may be extended for an additional period if mutually agreed to by both parties.
ORANGE COUNTY FIRST BAPTIST AND MANLEY ESTATES
By: By:
Authorized Signature Authorized Signature
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