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Home My WebLink AboutAgenda - 08-20-2002 - 8f � 1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: August 20, 2002 Action Agendar Item No. tt SUBJECT: Budget Amendment#1 DEPARTMENT: Budget PUBLIC HEARING: (YIN) No ATTACHMENT (S): INFORMATION CONTACT: Attachment 1. Budget as Amended Donna Dean, 245-2151 Spreadsheet Attachment 2. Cedar Ridge High School TELEPHONE NUMBERS: Capital Project Ordinance Hillsborough 732-8181 Attachment 3. OCS Information Chapel Hill 968-4501 Technology Capital Durham 688-7331 Project Ordinance Mebane 336-227-2031 PURPOSE: To approve budget ordinance amendments and a capital project ordinances for Cedar Ridge High School and OCS Information Technology for fiscal year 2002-03. BACKGROUND: Department on Aging 1. The Department on Aging has received donated funds in the amount of $1,950 from Duke Power Company to purchase fans for low-income elderly Orange County residents. This donation will provide for the purchase of approximately 180 box fans. Duke Power donates funds annually to this program. This donation brings the current budget for Eldercare donations to $4,950 for FY 2002-03. This budget amendment provides for the receipt of these funds. (See attachment 1, column #1). Department of Social Services 2. The Department of Social Services has received notification from the State of additional Crisis Intervention funds totaling $22,015 to be used for crisis related living needs (such as utility bill assistance) of those citizens who are "medically at risk-. These additional funds bring the current budget for this program to $92,015 for FY 2002-03. This budget amendment provides for the receipt of these State funds. (See attachment 1, column #2). 3. The Department has also received notification from the State of Federal pass-through funds in the amount of $25,135 related to the Federal Adoption Incentive Program. The Adoption and Safe Families Act of 1997 included a provision to provide incentive payments to states that exceed an established baseline for adoptions during federal fiscal years beginning in 1998. North Carolina then distributes funds to agencies whose performance in securing adoptive homes for foster children enabled the State to exceed the baseline. Since FY 2 1998-99, Orange County has secured adoptive homes for 37 foster children. These funds are 100 percent federal monies, and require no county match. The receipt of these funds brings the current budget for the Adoption Incentive Program to $25,135 for FY 2002-03. This amendment provides for the receipt of these funds (See attachment 1, column #3). Cedar Ridge High School 4. During budget related conversations last spring the Orange County Schools indicated that start-up costs associated with opening the District's new high school, Cedar Ridge High, were just over $1 million. On June 27, 2002, the Commissioners allocated $500,000 in Certificates of Participation (COPS) related investment earnings to partially fund the start-up costs related to the opening of Cedar Ridge High School. This allocation increased the Cedar Ridge High School Capital Project budget from $27,960,000 to $28,460,000. Recently, the Orange County Schools identified additional sources of revenues that the Board of Education would like to use to make up the additional $500,000 needed for start-up costs: • Reallocate $225,000 from Orange County Schools Technology Capital Project to Cedar Ridge High School Capital Project. • Allocate $150,000 from Orange County Schools Impact Fee revenues to the Cedar Ridge High School Capital Project. • Appropriate $125,000 in Orange County Schools Unappropriated Fund Balance to fund a portion of the start-up costs. This amendment for the Cedar Ridge High School Capital Project Ordinance increases the funds available for the new school by $375,000 bringing the total project budget to $28,835,000. This includes $225,000 reallocated from the OCS Technology Capital Project and the allocation of $150,000 from the OCS Impact Fee Fund. No Commissioner action is required for the, additional $125,000 needed for start-up costs since that amount would be appropriated from the Orange County Schools available fund balance. The County's capital project ordinance would not reflect that particular appropriation. (See attached Cedar Ridge High School Construction Capital Project Ordinance, OCS Technology Capital Project Ordinance and column #4 of attachment 1). FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION(S): The Manager recommends that the Board of County Commissioners approve the attached budget ordinance amendments, and Cedar Ridge High School and OCS Technology Capital Project Ordinances. Attachment 1. Orange County Pr6p61ed 2002-03 Budget Amendment The 2002-03 Orange County Budget Ordimence Is emended as Idiom,, y. 03 Receipt oifundefrom NAdditlemlStart-Up 81 Recalpt of demb0 A?ReceiptMadtlitlorml Funds for Cedar Ridge Na Sbtenlebdn SOdal Onglnal Budget funds from Ohe Paaar Visit funds for USBror ��,iedanV aff School C6daboaw Budgetgh Amended Company albrlhapunmase Nelr Crisis rograervewon 90amed ccutsh cb Through BOA#1 al burbm Program Adoption Incentive l6pn SMOO'CwMWrliorr Program pmjen GMTn eJ GonmalAmd Revenue P e Taxes $ 779 b13 S S f f L 770"3 Babe Texas S +6657712 1 S f S S 15 07712 License and P4rm6a S 1,390.Ya9 f f f f t 1,380,285 bte owmmantel f 11 gat 11 f f 22,015 f 26136 It 1 11 0w 51 Char ea lm8mbe S 57N,292 f f f S S ET/3,452 Investmentammun 0 0%200 Miscellaneous S 738,795 f 7 5w f Tae 795 Trenslsrstrom O6rmfunds It 3,136,309 f Da36,3N Pond Balance S 2206,006 s 2,555,%%5 T%telOware/flmd Revenue% f 110,7B7,iw $ 7,050 f 22,013 f 20.136 it S 719,298,250 Ex andlturw Commune Maintenance f 12020542 $ f L S f 1 02w2 deneratAdminlshatiw S 4,375,417 f S S i f 4,37SAIT Tax and Records f $615,031 L t S i f 2,676297 Commune Pbnnln f 2,W6,808 f S f i f 2280.w0 Xuman services 6 28,706,126 L 190% C 22,018 $ 26,+36 S S 21121 25 Pu :! 6 10,SM213 L 6 f f f 10273,2+3 Publle Wwhs f 4,03k7111 Education S u1w 7 f 4035 T+8 Nan Da erbnenbl: f u+36357 Oubids Agencies. f 7,7x,251 f 1,744,201 Miscellaneous f + 23805 $ 1023,808 Debt Servl" f 18Y25,iw f 1i,22 w Tmmmm Out f 12N aN Is + N1eN TanlOmeml R+ndApA'WSdsdan s 1+5+81+50 S low f 22,0116111 23,13515 f 110235,2S6 f S f f f f School Consuosdon AMMO Tee Fbed ' Revsnuas IAPPMPAMd Fund Balance I I I Is 100 cs f 158006 Expenditures Tmnmr N Cedar Ridge Xlgh8cheol Consbunten Proeta f L f S i +80000 S iwA00 W w 4 Attachment 2. Cedar Ridge High School Construction Orange County Schools Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section'1.The project authorized provides funds to construct a new high school, Cedar Ridge High School, in the district, using proceeds from the Schools' portion of impact fees, 1997 voter approved bond referendum, savings from Pathways Elementary Construction, Certificates of Participation (COP'S) (installment purchase arrangement), interest earned on the COPs, and transfers from other OCS capital projects. Repayment of the installment purchase arrangement will be paid from the District's annual portion of the one-half cent sales taxes. Section 2.The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3.The following revenue is anticipated to complete this project: Through FY 2002-03 Through FY 2001-02 Appropriation 2002-03 Sales Tax 129,679 0 129,679 Im act Fees 365,321 150,000 516,321 rans er rom rdtFlWdyb Elementary School Construction Prolect 1.300.000 0 1.300.0010 rans er TrOM Information Technology Ca ital Pro ect 0 225,000 225,000 1997 Bond Funds 12,500,000 0 12,500,000 Certificates o Particiliation COPS 13,261,0002 0 13 665 000 Interest Earnin son CO 500 000 500,000 Total Project Funding 27 960 000 875 000 1 28,835,000 Section 4.The following amount is appropriated for this project: Through FY 2002-03 Through FY 2001-02 Appropriation 2002-03 Plannin /Arch/En in Fe 1,650,000 0 1,650,000 Site Acquisition 679,336 0 679,336 Site Develo ment 2306,000 0 2,306,000 , Legal/Fiscal Cost 165,000 0 165,000 Construction 19,558,190 0 19 558190 Moveable E ui ment 1,100,000 , 0 1 100 000 Technoloqy 1.751.474 0 1751474 One-Time Start-Up 500 000 875 000 1.375 000 Contin en 5 000 0 250 000 Total A ro riation 27,960,000 1 875 000 28 835 000 " 5 Section 5.This ordinance supersedes all previous Cedar Ridge High School Construction Capital Project Ordinances for the Orange County Schools. Section 6. This ordinance shall remain in effect from July 1, 1998 until June 30, 2003. Adopted this 20"'day of August 2002. 6 Attachment 3. Technology Application Project Orange County Schools Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section '1.The project authorized provides funds to retrofit facilities for new technology systems. Proceeds from the 1992 bond referendum, the 1997 bond referendum, transfers from completed capital projects within the District, and the Schools' portion of the County's one-half cent sales tax finance this project. Section 2.The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3.The following revenue is anticipated to complete this project: Through FY Through FY 2001-02 FY 2002-03 2002-03 Sales Tax $3,325,000 $0 $3,325,000 Impact Fees Vo $0 $0 PSBF $0 0 $0 1992 Bond Funds $2,000,000 $0 $2,000,000 1997 Bond Funds $1 290,200 $0 $1 290 200 Transfer From Cedar Ridge High Sc 625 000 $625 000 $1 250 000 Total Project Funding $7,240,200 1 $625,0001 $7,865,200 Section 4.The following amount is appropriated for this project: Through FY Tffrough FY 2001-02 FY 2002-03 2002-03 Plannin Arch/En in $700,000 $0 $700 000 Land/Assoc Fees $0 $0 $0 Construction $1 625 000 $0 $1,625,000 E ui ment/Fumishin $4,915,200 -$625,000 $5,540,200 Other $0 0 $0 Contin en $0 $0 $0 TdtalApp ro riation 7,240,200 625,000 1 Spi,8455,20d Section 5.The following amount is transferred from this project to the Cedar Ridge High School Construction Project: Through roug 2001-02 Appropriation 2002-03 Transfer to Cedar Ridge High School Construction Capital Pro'ect 0 225,000 225 000 Total Transfer, 0 224,000 225,000 Section 6.This ordinance supersedes all previous Technology Application Capital Project Ordinances for the Orange County Schools system. Section 7.This ordinance shall remain in effect from July 1, 1998 until June 30, 2003. Adopted this 20'h day of August 2002.