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HomeMy WebLinkAboutAgenda - 10-03-2005-WS1ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: October 3, 2005 Action Agenda Item No. I SUBJECT: Emergency Planning and Preparedness in Orange County DEPARTMENT: Emergency Management PUBLIC HEARING: (Y /N) No ATTACHMENT(S): INFORMATION CONTACT: 2002 Evacuation Study Jack Ball, 968 -2050 Executive Summary Orange County Multi- Hazard Plan (under separate cover) EM Specialist 2006 Scope of Work All Hazards Guide Extract Quick Reference Card PURPOSE: To provide the Board of Commissioners with requested updates on the County's emergency planning and preparedness efforts that have occurred since 2001. BACKGROUND: During the Board's regular meeting that occurred September 7th, 2005, the BOCC directed staff to report on activities that have occurred since 2001 in regards to public emergency preparedness, and emergency planning. Most of the work that staff has completed since then has been related to projects directed by federal grant requirements. Therefore, planning efforts since have been directed primarily towards terrorism preparedness, response, and recovery. Grants have: funded an evacuation study completed in 2002 (executive summary attached); funded planning efforts in 2003 to update the Multi- Hazard Plan (provided under separate cover) in regards to weapons of mass destruction; and over a three year period, funded equipment, training, and exercises revolving around terrorism. The Department of Emergency Management determined in July 2005, that updates are necessary in the County s emergency plans and the Emergency Management Specialist included this in his work plan for 2006 (attached). This includes an "all- hazards" approach to planning, and to include evacuation planning, and a focus on providing training to those responsible for fiscal recovery efforts, and human services areas. During the prior years, preparedness efforts oriented to the public were directed towards terrorism preparedness, although staff have included "all- hazards" preparedness to the extent possible consistent with grant requirements. Further, staff pursued additional grants that did not have topical limitations, and have been able to fund more general outreach activities. Staff also made a concerted effort to include non - English speaking residents in the preparedness outreach activities. 2 Preparedness efforts have included; • cinema advertising at Movies at Timberlyne to encourage viewers to construct household emergency preparedness kits • radio advertising on a Spanish radio station (La Ley) to inform Spanish speaking residents of the perils of tornadoes and lightning • the publication of the All Hazard Guide (extract attached) and its distribution to all libraries and senior centers in the County • distribution of preparedness materials provided by the Federal Emergency Management Agency (FEMA) at street festivals throughout the County • training and preparedness talks for residents on how to prepare for disasters and specific topics such as individuals with special needs • partnerships with the Department on Aging, Public Health, El Centro Latino, the Orange County Animal Response Team, etc. to conduct joint and individual emergency preparedness outreach efforts at events hosted by those agencies • four training exercises over the course of a year, resulting in the training of over 250 emergency responders, which has further improved coordination amongst agencies • Appearance by the Emergency Management Director on a state -wide television program oriented towards senior citizens for emergency preparedness for seniors Although staff has identified review of the emergency plans as part of the 2006 work plan, the impacts of Hurricanes Katrina and Rita have reiterated the urgency of the review. Since the landfall of Katrina, Emergency Management staff has taken the following actions: • Revisited evacuation planning efforts that would allow for evacuation of a range of population in Orange County, from a small number of residents to the total population of the county. Planning efforts will contain decision making tools to help determine whether sheltering in place (staying in one's residence) would be rnore pragmatic rather than evacuating. • Begin advocating for citizens to store a week's worth of food, water, medications, and essential needs, instead of 72 hour as advocated by federal officials. • Updating a resource list to include local public transportation means (school buses, Orange Public Transportation, Chapel Hill Transit), regional transportation (Triangle Transit Authority, Durham Area Transit Authority), private transportation resources (motor- coach lines, taxi services), as well as support resources such as diesel mechanics, bus repair shops, wrecker services, and fuel support. • Identifying potential sheltering sites outside of the County's normal evacuation area, to include areas west of Guilford County, east of Johnston County, and out of state, to include Virginia, Tennessee, South Carolina, and Georgia. It is important to note that evacuee destination recommendations will be dependent upon the cause of the evacuation, and the impacted area, as well as potential traffic flow. • Met with human services support agencies that serve Orange County, including the Orange County Chapter of the American Red Cross, and the Salvation Army of Durham County, as well as our normal disaster relief partners, Orange Congregations in Mission (OCIM), and Interfaith Council. Staff is reviewing the current emergency plans and incorporating any necessary changes based on information from our emergency planning, response, and recovery partners, and input from residents of Orange County. Staff immediately identified that plans require the inclusion of National Incident Management System (NIMS) language, and descriptions of how operations will be conducted using that system. Emergency Management staff has queried other department heads with responsibilities delineated in the Multi- hazard plan and determined that training is one of the most pressing needs at this time. In response to the Board's request, staff from the Board of Commissioners' office and Emergency Management have developed a quick reference card (attached), which includes information on sheltering, preparedness kits, and evacuation for residents of Orange County. FINANCIAL IMPACT: Financial impacts for preparedness efforts are on -going and part of the normal operating budget. The quality of preparedness outreach efforts are contingent upon funding for staff, supplies, and ,materials that have been solely grant funded since 2001. Planning expenses are offset by the Emergency Management Performance Grants (EMPG) that have historically provided at least 50% funding for the Emergency Management Specialist position. Since 2002, the EMPG has funded approximately 90% of the position due to increased appropriations by Congress. The Emergency Management Specialist position, though, must complete the requirements imposed by the EMPG before working on County needs. Training for departments having emergency responsibilities will have a financial impact yet to be determined. RECOMMENDATION(S): The Manager recommends that the Board receive the report and provide appropriate feedback and direction to staff. q Emergency Management Policy Analysis: An Investigation of the Preparedness and Response Policies of Counties along Interstate -40/85 Corridor in North Carolina Submitted to Nick Waters, Orange County Emergency Management Prepared by Kevin J. Bourgault, M.P.P. October 20, 2002 5 Executive Summary The terrorist attacks of Fall 2001 illustrated to the nation the vulnerability of our citizenry to attack. The investigations that followed showed emergency management communities that local and state agencies might not have the personnel or the equipment required for response to a mass casualty event or a weapon of mass destruction (WMD). Though the results were extremely horrifying and disturbing, the effects could have been much, much worse. Had the attacks been more virulent or widespread, the effects may have resulted in the crippling of further response and the possible destabilization of the United States.. This study is examines current response and preparedness situations along the Interstate - 40/85 corridor in North Carolina. The study examines potential threats, targets and limiting response factors. Additionally, policies of evacuation and quarantine are examined, providing identification of mitigating factors. This study identifies that: Counties along the Interstate -40/85 corridor do not have adequate licensed bed space available to triage and treat WMD events within the first week of a catastrophic event. Total evacuation of counties within one week in the study area is possible, but is not likely to occur within 24 hours. Large -scale quarantines will not work for large dispersed rural areas or heavily populated urban areas, Berl Space Table 1 Study area licensed beds measured in potential casualties identified and treated within one week Response Asset County Licensed Beds Potential Casualties Treated Beds Orange 578 Licensed Beds 578 Durham 1,294 Licensed Beds 1,294 Wake 1,203 Licensed Beds 1,203 Chatham 68 Licensed Beds 68 Alamance 182 Licensed Beds 182 Guilford 291 Licensed Beds 291 Johnston 160 Licensed Beds 160 Total 3,776 Licensed Beds 3,776 Counties along the Interstate -40/85 corridor do not have adequate licensed bed space available to triage and treat VVMD events within the first week. A WMD event will infect hundreds if not thousands, and affect thousands if not tens of thousands. For every actual casualty identified, there will also be multiple others convinced that they have been infected or exposed and that they are facing imminent death. Without the ability to immediately diagnose potential patients, hospitals and care centers will be forced to house and process all patients that present signs or complain of'symptoms. I Under optimal conditions, the study area has 3,776 beds licensed beds. However, the actual figures for the availability of these beds is in reality much lower. First, some of these beds are already in use by other patients. Current occupancy rates for these beds hovers around 50 %. Second, some of the licensed beds are currently used for other purpose (i.e., storage and office space), Though assets could be easily reclaimed, it might take up to 48 hours, Third, not all beds are identical substitutes. An OB /GYN or a psychiatry bed is not equivalent to an Emergency Department (ED) bed. Finally, in cases of virulent biological infections (e.g., smallpox) each bed must be separated in a negatively pressured environment, further depleting availability of this resource, Evacuation Table 2 Study area full time populations by county 2000 Census County Population Orange 118,227 Durham 223,314 Wake 627,846 Chatham 49,329 Alamance 130,800 Guilford 421,048 Johnston 121,965 Total 1,692,529 Total evacuation of all counties in the study area is possible within one week, but is not likely to occur within 24 hours. Using the North Carolina Department of Transportation estimate of 2,000- passenger cars /lane/hour on a .3 -lane Interstate, total evacuation would take 5.8 days, assuming that all interstate lanes would be directed for outbound traffic. Evacuation schedules could be accelerated if traffic flows were directed away from a central impact area allowing populations the choice to leave from either direction or if only a partial evacuation was implemented. However, it is likely that recent commercial and residential development would create gridlock areas and drastically hinder any attempt to leave. Other problems are also likely. Fleeing populations do not know where to go after they have been directed to leave. To date, destination centers for displaced urban areas have not been identified or prepared for all study areas.1 Additional difficulties occur in the cases of nuclear and radiological emergencies. In these situations populations would need doses of Potassium Iodide (KI) distributed either through regional centers or through personnel at key interstate sites. Currently the local public health departments are tasked with distribution of KI. While the medication is available, distribution plans may not work as well as anticipated, especially in cases of mass evacuation as would be the case with a WMD event. Mecklenburg County appears to be the only area within the study area to provide information distribution centers through its website. littp' / /www co .inecklenbure.nc.iis/Departments /health +department /ton +news/ news +archive /october /ki +locations ii Oaarantine Large -scale quarantines will not work for large dispersed rural areas or heavily populated urban areas. Quarantine requires massive amounts of funding and logistical resources (e.g., law enforcement personnel). At present the study area does not have the law enforcement or financial resources at its disposal to perform quarantine. Coupled with the facts that there are over 200 identified egress routes, a percentage of the population is armed, and that law enforcement agencies do not regularly exercise quarantines, it is doubtful that law enforcement agencies within the study area could manage a quarantine in an area any larger than a housing complex or small rural community. The study area needs to examine and advocate for an amendment to the Posse Comitatus Act, specifically concerning allowing armed forces personnel the ability to arrest and detain civilians in the event of a biological infection. This act currently prevents military forces from performing domestic law enforcement actions and would prevent these potential response assets from aiding in the rapid containment of an outbreak or attack. Without the aid and manpower from military resources, counties within the study area, and many other areas in the United States, will not be able to maintain law and order or deliver vital services to those in need. iii MA am TABLE OF CONTENTS BBD SP&C8,.,.-`-- EVACUATION ... -..... ,~A~NT~~'^-~~~ .__.D ---OI CHAPTER 1: PURPOSE AND METHODOLOGY ,°...,~..,,,,,,,°°°°°°°^^°^°.°.~...,~.,..% BASIC DEFINITIONS AND P&8Ak[DT8DG...-_ ... - ..... ......... ... ....... .... - ......... -......~~--2 CHAPTER 2; AGENT CHARACTERISTICS AND ATTACK SCENARIOS ,,,,.^^°^.°°°°.°6 Nl/CLO&D/8 AD[0L,0Gl CAL, THREATS -.- ....... .^..---.^.... ........ ---- ... . ... ........ �----n THE REALITY 0F GlCALTERR0Ol3&[.- ............. .. .... ^..~...~....... ....... U /Vzix &o7vrfSnxwitliin1l?es/ouyo/-eo''..-_------.-_._-^_.�.-y NuclearlRadiological terrorist mitigation effot,.-- .---__---_.y BIOLOGICAL, AGENTS. ... .... .~..'_.-^...... ...---^.... ............ ....... ............ . .......... .]2 THE REALITY OF BIOLOGICAL TERRORISM ........ .... .--.-...................... ....-,......... ....... l4 Biological fnnzvisnzb, the x/ooyoneo- ..... ...... . ...... .~............... ~_ _. -~ ..... 1.5 Biological lerrori5in mitigation effn-Ir,-.-- ....... _-- ................. _ .... ...-..-.-_-J6 CHEMICALAG8NT3-_ .... -._- ....... .`--... .... . ... . .... ....... .... ......... ,.-.-.,............ l8 Chemical lanorism within the s/o/6/uruu- ........ ... ,....-.... ... _'^~ .... � .~..~~21 Choen,/co//onT,ris/n/n .... - ... -........... ..-......... '-. '' ....... ..... .,...J/ EXplVDl`/E,- ....... ... ... .`............. ---- ............... ...,.-...-........ - ... -----23 Explosive &x7?nitnzin the z/uoy area .... ..... ... `.,.,,.-........ - .... ... 23 Explosive terrorism mitigation ...... ... ...... -.. ............... -23 OTHER POSSIBLE FORMS 0FTEKDODIS&Y.-. ... ...... - ............... ........ ..... ^....... 24 Mitigation m'o/hur ..._~_- .... .._.---.-- ........ ___2J STUDY AREA RESPONSE ASSETS ... ... ...... ..~..-.� CONCLUSION .. ..... . ..... -.. ....... ..... ............ -..... ,.-- ...... .......... .... —24 ^~^~~-^-'-----]] CHAPTER 5: EVACUATION, QUARANTINE, AND OTHER POTENTIAL POLICY Ev000u/ion-. ........ -..._...... - --._-.--._-.-^,_--,._,... ^.... ._^.___-33 Quarantine -- ........... '. 3.5 CONCLUSIONS ... ---- .... . .... ....... ,.-.......... ``.,.~ RECOMMENDATIONS ..... , ......... ~..-~,.--`~^~~~- iv .-__.. ... . ........ ....... 4} I 2006 Update Scope of Work for Emergency Management Specialist Identify skill functions necessary during emergency preparedness and response Review current plan to determine if any Orange County Departments that may have appropriate service functions are missing from current plan Identify department to lead skill function in the event other departments contain the same function Meet with department heads that have emergency responsibilities to determine readiness level for those responsibilities Determine training and supply needs for those departments Create /revise annexes for current multihazard plan to include o Evacuation • Mass gathering/special events • Shelter in Place • Joint Information Center • Emergency Operations Center • Severe /Adverse Weather • Public Warning Update resource listing for public and private suppliers of resources Implement the National hicident Management System (NIMS) throughout planning process Ensure that training on NIMS is implemented within necessary departments within the county and assist other non - County agencies with training and identification needs Begin resource typing throughout County Conduct two emergency exercises within the county Ensure completion of Orange County's training assessment to state emergency management Provide grant management, procurement, resource need identification, and grant closeout Write grants Attend state emergency management conferences 1' INFORMATION FOR CITIZENS AND VISITORS ON HOW TO PREPARE FOR, RESPOND TO, AND RECOVER FROM DISASTERS IN ORANGE COUNTY, NC PRODUCED BY: ORANGE COUNTY EMERGENCY MANAGEMENT 2004 REFERENCE EDITION For more infoimation contact: Orange County Emergency Management— 919 -968 -2050 Page 2 range County, North Carolina Dear Reader: The Department of Emergency Management is pleased to be able to bring to you this information regarding the potential hazards affecting Orange County, Orange County is a won- derful place to work and play. Although the weather is fairly mild most of the year, it can be very cold and very hot. The environment can change very quickly when natural and man- made hazards threaten the area is Board of Countv Commissioners 2004 Barry Jacobs— Chair Margaret Brown Moses Carey Steven Halkotis Alice Gordon Most of us realize the importance of preparing for the more significant hazards such as tornadoes, hur- ricanes, ice, and flooding. But when disasters occur, the consequences can be devastating, particularly if we are not properly prepared to protect our lives and property. This All Hazards Guide is published to help you prepare your family and your property for a number of potentially significant hazards. It is designed to answer many questions you might ask in preparing to deal with these natural and man -made events. You can use it in malting your plan to survive the threats posed by these hazards. Please, take some time out of your busy day to read through this guide and take the advice to heart. Keep it in a convenient place where you can find it easily, when needed. Prepare yourself, your family and your property to survive before some uninvited hazard comes to pay a call. Have a Safe Day, Nick Waters, Director Department of Emergency Management For more information contact: Orange County Emergency Management— 919- 968 -2050 Page 3 WHAT IS 13 EM/ ER, M / ANAG M / NT? Orange County Emergency Management Department manages incidents relating to disasters or poten- tial disasters in addition to routine responses. Included in this department are the divisions of Emer- gency Medical Services, 9 -1 -1 Communications, Hazardous Materials response, county Fire Marshal's office, including traditional emergency management services.. The Department of Emergency Manage- ment uses a four -phase approach to emergencies: Mitigation, Preparedness, Response and Recovery known as the emergency management cycle. Definitions of the four phases of the cycle are: Mitigation: activities designed to lessen, remove, prevent the impact, or minimize the poten- tially adverse effects of an emergency, including zoningibuilding code ordinances and enforcement of land use regulations. Preparedness: activities and programs that exist prior to an emergency and are used to support and enhance response to an emergency or disaster. This phase represents the largest portion of the du- ties of emergency management, Education, planning, and training are among the activities included in this phase, Response: activities and programs to address the immediate effects of the onset of an emer- gency or disaster and to help reduce casualties, damage, and to speed recovery. Coordination, warning, evacuation, and mass care are examples of response. Recovery: activities involving restoring systems to pre- incident conditions. Recovery actions are taken to assess damage and return vital life support systems to minimum operating standards; long- term recovery may take many years. The above information will, hopefully, help you to understand the function of the Department of'Emer- gency Management. For more information contact: Orange County Emergency Management 919 -968 -2050 Page 4 CREDITS This guide could not have been completed with- out assistance from the following organizations and we wish to thank them for their contribu- tion: WRAL DHS/ Federal Emergency Management Agency American Red Cross Lee County, Florida, Emergency Management New Hanover County Emergency Management NOAA/National Weather Service U.S. Department of State Humane Society of the United States North Carolina Emergency Management Duke Power Company North Carolina Electric Membership Corporation Progress Energy New York Office of Mental Health Winston- Salem/Forsyth County Emergency Mgmt. L.owe's Home Centers, hrc. Center for Mental Health Services United States Nuclear Regulatory Commission itizenJ Orange County Citizen Corps .00rp Council Funding For This Project Provided By: Citizens Corps Council Grant NC Commission on Volunteerism and Community Service Grant Number: CCCFY02S -0010 Irl�i SID Wi Tornadoes 6 Hurricanes 9 Winter Storms 12 Thunderstorms and Lightning 14 Flooding 18 Heat and Heat Related Hazards 21 Generators 29 Being Prepared 33 Preparing Your Pets 38 Hazardous Materials 40 Shearon Harris Nuclear Power Plant 44 Earthquakes 46 Terrorism 48 Drought 56 Shelter Living 58 Handling Stress 60 Children and Disasters 61 People with Special Needs And Concerns 63 Insurance 67 Emergency Medical Services/ 9 -1 -1 69 Picking up the Pieces 71 IMPORTANT TELEPHONE NUMBERS *DIAL 9 -1 -1 FOR ALL EMERGENCIES* Non Emergency Numbers Orange County Sheriff 919 - 942 -6300 Chapel Hill Fire 919- 968 -2781 Chapel Hill Police 919- 968 -2760 Carrboro Fire 919 -918 -7347 Carrboro Police 919- 918 -7397 24 Hour Warning Point 919 - 933 -2600 Hillsborough Police 919 - 732 -9381 Health Department 919 - 245 -2411 For more information contact: Orange County Emergency Management— 919- 968 -2050 Page 5 w C3 U .A o° W 8 G b ° Pa ° o ° T b� a O N c0 q W N b mow' o v q> c FA o iw o r. W O O ono O ` � ° a. `� `� � v) "� d .d , ° H � mu o �; °. p b ? It, H 3 abi c> a o j 4-4 O O on m O o o u ° ° ° N 04 a r. A ? 3 o v z cn -0 o o p o k b ice, Z c� m d O mQ ro i+ Yw° O a.G d 0 ?S y °o m 3 w° °' loo aHi > o y > b w N Q �pb ^ g cn N C y Al. :U vm0 N Y VO -° Ctt CJ ° Woo h O o ° � 'o •+ u z (Fr ~ j-1 1 H o NO K y d ^Nj N V �'� T w :ty O 4. .d ^" O O `° p y? N O ° N Pr o� N a o H 0 P W a v) F '. n a. y v �yyJ V V1 E-� •-• N rw-i W °l 6 3 �J Ir A o 40. /y .i.1 � q N /F•W��/1 �bA o O W aJ itl vi C d .'A N o �o z5 m tz aAix o� Oda occ w0 '? W ena W z 0 v qw A V� v w� U W H O o° > o �' ° O o H O V O an W w O o O x oo a w C w H A 3 v E 0 U o °p v� O ov 2 ° cn o ti ; h ?a ° A 3 0 b z n fl vA ,� z Gd 7y '� b °c° � eo a o o p o a" 2 � b >+ w° T o 8 ° 3 � ° ED ° C) Lp. N o > O w z N oN N nn) o oo� ° �0 ° O o o ° ° o m � CO) � — � 00 o.0 .`,a E" Iii �+ +•. �+ . N Q N V' '° O o y O a`ai ° ? Q.I v .a O o4 ° o FJ, Orange County Multi-Hazard I� February 5, 2003 Approved John Link, County Manager ORANGE COUNTY MULTI - HAZARD PLAN This Orange County Multi- Hazard Plan was developed as an All Hazards Plan and encompasses an Integrated Emergency Management approach to disasters. An all hazards approach to disasters assumes that the results of disasters are usually constant, regardless of the cause of the disaster, and most disaster threats require similar planning and response activity, An Integrated Emergency Management approach to disasters is accomplished by identifying essential tasks required during disaster operations and expanding the daily responsibilities of key departments and agencies to encompass those tasks. This plan integrates functions necessary to address disasters with the daily responsibilities of government agencies and private organizations of Orange County. This Plan establishes the minimum requirements for each department/agency head with disaster related functions and must be supported by individual Departmental Emergency Operating Procedures (DEOPs), Standard Operating Procedures (SOPs), Memorandums of Understandings (MOUs), resource lists, and other specific documentation outlined within the individual departmental EOPs. The Orange County Emergency Operating Plan defines the roles and responsibilities of officials, departments, agencies, and other private organizations during disaster operations. This plan is intended to greatly reduce the confusion, chaos and conflict during a disaster, and significantly decrease the vulnerability of the public's health, welfare and safety during a disaster. The Orange County Department of Emergency Management is responsible for the development and maintenance of this master plan. This plan meets all the essential elements of the Federal Emergency Management Agency's guidelines for disaster planning, and the legal responsibilities identified in the NCGS 166A. This plan promotes four major components of an effective emergency management program including: mitigation, preparedness, response, and recovery activities. Revised 02/5/03 ORANGE COUNTY MULTI - HAZARD PLAN ORANGE COUNTY MULTI - HAZARD PLAN RECORD OF CHANGES CHANGE NUMBER DATE OF CHANGE DATE ENTERED CHANGE MADE BY (SIGNATURE) ii Revised 02/5/03 ORANGE COUNTY MULTI - HAZARD PLAN TABLE OF CONTENTS I. PURPOSE ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1 II. INTRODUCTION,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1 III, BACKGROUND INFORMATION I A. GENERAL. DESCRIPTION.__ ....,_... ._,._ ............._..._ _.._....._..1 B. POTENTIAL. HAZARDS .,. _..... _. .. .,. ..,..,.. _.,,.,_.,...,2 IV, PLANNING OBJECTIVES ... ,,_,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,2 V. CONCEPT OF OPERATION ... ..................................... ............... ..... ,, ...... ,............ ,...... .,,,,,,... . ... ,,,...,.,.,.. 2 A. GENERAL. ....._,_. ..,...,.._. .__,_..,...,.. _, ... ....,,.,.....,....... .._. _._....,,2 B, THE FOUR OBJECTIVES OF COMPRE- IiENSIVE EMERGENCY MANAGEMENT .. ... ....... ........... .............._.._,__..3 C. ORGANIZATION_ .. ...... ..... ....._ _. ... ,..... 3 D- DIRECTION AND CONTROL .. .. . ....... . ._ ., . _ .............. ........ _ _ .._ 4 E, CONTINUITYOFGOVERNMENT.., _..,, ., . ............. ,,.,...........__....,. .,,._.. ..,.._.,..,..,.....,4 F. ADMINISTRATION AND LOGISTICS.. ,. _.,, ....., _..,....... ..., _ ...... ........_.... , ............ _. .4 G. PLAN DEVELOPMENT AND MAINTENANCE._ .......... ... _.. .. ......,..... .. .,,.. _„ .._.,....,._,.5 VI, AUTHORITIES AND REFERENCES,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, 6 VIL RESPONSIBILITIES....... ......... .... _1_1 ... .......... ................. 7 A, CHAIR TO THE COUNTY COMMISSIONERS . ...... _. , ... _.. _..... 7 B. COUNTY MANAGER.,., _ 8 C. AMERICAN RED CROSS (ARC) LIAISON ., ..,, .,,, .._. .,.....,.. _ _ .. _,, ....,, 9 D COMMUNICATIONS IEOCCOORDINATOR..__. _ .,..,.,_, _, ..,.,_..,,,...., _,.., _ 10 E SCHOOLS SUPERINTENDENTS F COUNTY ENGINEER_.,..,... _.,. _.,....,...._.._,. 12 G. COUNTY DIRECTOR OF SOCIAL SERVICES.... H EMERGENCY MEDICAL COORDINATOR, _ . . „ ... 14 I COOPERATIVE EXTENSION SERVICES I S I. FINANCE DIRECTOR K, FIRE MARSHAL ..,,,,...._ L. HOUSING AND COMMUNITY DEVELOPMENT _ _ 18 M HEALTH DIRECTOR ..... _ _ . 19 N PLANNING DIRECTOR _ ,..,. _ _ _,, _ 20 0, PUBLIC INFORMATION OFFICER,.., P. PURCHASING DIRECTOR._ , ...,.... 22 Q. PUBLIC WORKS DIRECTOR _ _ 23 R RADIOLOGICAL OFFICER ... _,. .... S, RECREATION AND PARKS DIRECTOR., T, COUNTY SHERIFF. U DISTRICT SOIL. CONSERVATIONIST __.__ 27 V DEPARTMENT ON AGING _ .. .. ......... .„ _ 28 iii ORANGE COUNTY MULTI - HAZARD PLAN I. Purpose This Orange County Multi - Hazard Plan delineates responsibilities to various government agencies and other private organizations of'Orange County to reduce the vulnerability of the public's health, welfare, and safety caused by a disaster. This master plan establishes guidelines for disaster operations during response and recovery, delineates pre- disaster planning requirements including mitigation and preparedness, and enhances the county's capability to respond effectively to disasters. 11. Introduction This plan delineates emergency responsibilities to Orange County department/agency heads. This plan is organized into five main sections where Section III provides a general description of the geographical location of the county, identifies the major traffic arteries and rail carriers, and identifies the disasters that could pose a threat to Orange County. Section IV outlines the concept of operation while Section VI provides a list of authorities and references that provide legal authority for, and guidance to, this plan. Finally, Section VII is organized by government department/agency and delineates the responsibilities assigned to each department head or organization lead. Ill. Background Information A. General Description Orange County is located in Central North Carolina and is bound on the East by Durham County, on the South by Chatham County, on the North by Person and Caswell Counties, and on the West by Alamance County. The current population of the County and municipalities within the County is approximately 118,300.The County contains 400,2 square miles. The major traffic arteries which dissects the County from east to west are: a. Interstate 40 b. Interstate 85 c. U.S. Highway 70 d. N.C. Highway 54 e. N.C. Highway 157 The major traffic arteries that dissect the County from north to south are: a. U.S. Highway 15 -501 b. N.C. Highway 57 c. N.C. Highway 86 Additionally the County is dissected east to west by rail, with one spur line running through the town of Carrboro. Revised 02/5/03 ORANGE COUNTY MULTI- HAZARD PLAN B. Potential Hazards Potential hazards, natural and technological, that may pose a threat to Orange County and significantly threaten lives, property, and cause disruption to normalcy include: a. Hazardous Material Incidents b. Severe Winter Storms c. Urban and Wildfires & Drought e. Power Failure f. Flooding g. Mass Casualty IV, Planning Objectives h. Transportation Accidents i. Tornadoes J, Dam failure k. Earthquakes 1. Nuclear Incident m.. Biohazards /Chemical Warfare It is the county's objective to plan for and carry out disaster response and short-term recovery operations utilizing only local resources. Although it is likely that outside assistance would be available in most major disaster situations affecting the County, the County must have the ability to manage disasters for a period of two (2) weeks before relying on outside resources. It is the objective of this plan to make all county officials and departments /agencies aware of the potential results of a major disaster, and prepare them to execute their responsibilities defined by this plan. This plan provides guidance and coordination for disaster response and recovery efforts. V. Concept of Operation A. General As required by General Statutes 166A -2, it is the responsibility of County government to protect life and property from the affects of hazardous events. 2. The County Emergency Operating Center (EOC) will be staffed and operated as the situation dictates. 3. The senior- elected official or the designee of the jurisdiction is responsible for evacuation and shelter activation as necessary. 4. The primary Emergency Broadcast Systems (EBS) Station is WQDR -FM 94.7 radio located in Raleigh, North Carolina. The Chair of the County Commissioners, or representative, will be in contact with WQDR -FM 94.7 during times of emergency. Revised 10/02/97 ORANGE COUNTY MULTI - HAZARD PLAN The senior - elected official or the designee for the jurisdiction may declare a State of Emergency to exist within the jurisdiction (or a part thereof) and begin implementing emergency procedures. 6. The Chair of the County Commissioners, assisted by the County Manager and County Emergency Management Director, will coordinate and control County resources and advise municipalities of needs or progress. Termination of a State of Emergency shall be declared by the authority by whom it was proclaimed, B. The Four Objectives of Comprehensive Emergency Management 1. MITIGATION Mitigation activities are designed to either prevent the occurrence of an emergency or minimize the potentially adverse affects of an emergency. Some mitigation activities include development of public health and zoningibuilding code ordinances and enforcement of those regulations on a day -to -day basis. 2. PREPAREDNESS Preparedness activities, programs, and systems are implemented prior to an emergency. Preparedness activities support and enhance response activity. Planning, training, and exercising are among the activities conducted under this phase. 3. RESPONSE Response activities and programs are designed to address the immediate affects of the disaster and are intended to reduce casualties, reduce damage, and speed recovery. Response activities include direction and control, warning, evacuation, mass care, and other similar operations. 4. RECOVERY Recovery activities involve restoring systems to normal. Short-term recovery actions are taken to assess damage and return vital life - support systems to minimum operating standards; long -term recovery actions may continue for many years. C. Organization Most departments within local government have emergency functions in addition to thew normal duties. Departments are responsible for developing and maintaining Emergency Operating Procedures (EOPs) based on the responsibilities that are assigned to them by this plan. Specific responsibilities for each department/ agency are outlined in section YII of this plan. Responsibilities for organizations which support disaster operations and preparedness that are not a part of local government are also included. Revised 2/6/03 ORANGE COUNTY MULTI - HAZARD PLAN D. Direction and Control The Emergency Operating Center (EOC), located at 1914 New Hope Church Road, is the base of operation for all emergency management activities for the County.. Members of the Emergency Management organization are familiar with plans and procedures to cope with an emergency and will assume a lead role during disaster operations. The Chair, County Commissioners, or designee will authorize activation of the Emergency Operations Center. The overall strategy and policy of emergency activities in a crisis situation is vested with the Chair, County Commissioners. Direction and control of disaster operations will be conducted in accordance with the National Interagency Incident Command System (NUCS). A commander will be assigned at each disaster site and a chain of command will be organized in accordance with the National Interagency Incident Command System. The NIICS is used in the Orange County Emergency Management organization for daily operations. E. Continuity of Government Emergency and disaster occurrences may result in disruption of government functions. It is important that procedures are in place to allocate decision - making authority in the absence of chief officials or department heads. The line of succession of the County Board of Commissioners proceeds from the Chair to the Vice - Chair, in accordance with County policy. Department/agency heads with tasks assigned under this plan we responsible for adequately training alternate staff members to carry out the duties and responsibilities stated herein, This plan requires department/agency heads to deliniate a least two assistants empowered to act in their absence. A roster of deliniate personnel is required as part of each departmental EOP. It is the responsibility of elected officials to ensure that all legal documents of both a public and a private nature recorded by designated officials be protected and preserved in accordance with existing laws, statutes, and ordinances. Each department/agency is responsible for the preservation of essential records to ensure continued operational capabilities. The governing body may relocate to the Emergency Operations Center during times of emergency if necessary. If the primary Emergency Operations Center is determined to be inoperable, the governing body will relocate to an alternate Emergency Operations Center. F. Administration and Logistics Emergency Medical Services, the Fire Marshal's Office, the Hazardous Materials Response Team, and the 9 -1 -1 Communications Center comprise the Orange County Revised 2/6/03 ORANGE COUNTY MULTI - HAZARD PLAN Department of'Emergency Management. The Emergency Management Department is responsible for coordinating disaster response and the operational readiness of the Emergency Operations Center. The Emergency Management Department operates 24- hours per day. Records of'expenditures and obligations during emergency operations, as well as narratives and operational journals of response actions, must be maintained by each activated County department/agency. Expenditure documents and reports shall be submitted to the County Manager on a schedule determined by the Manager. Consumer complaints pertaining to alleged unfair or illegal business practices during emergencies will be referred to the State Attorney General's Consumer Protection Division and the Orange County Sheriff's Department for investigation. Every effort will be made to protect the citizens of Orange County from fraud or other dishonest activities during disasters. Discrimination in the execution of any disaster preparedness, response, relief, recovery, or mitigation efforts on the grounds of'disabilities, race, color, religion, nationality, sex, age, economic status, or any other factors is forbidden. This policy applies equally to all levels of'government, contractors and subcontractors, and all other individuals and businesses performing work for the County as the result of a disaster. Memorandums of Understanding or other documents formalizing agreements for support during disaster operations and recovery efforts will be in accordance with the normal policy considerations of Orange County. Agreements shall be formalized prior to emergency situations, if possible, and through the channels designated by the North Carolina Department of Crime Control and Public Safety, Division of Emergency Management. Departments /agencies and organizations assigned responsibilities by this Plan are responsible for providing their own administrative and logistical support for the development of their respective departmental Emergency Operating Procedures (EOPs), and for the preparation and maintenance of all necessary resource lists, Standard Operating Procedures, or other documents required by their tasks. G. Plan Development and Maintenance The County Manager will ensure that an annual review of this plan is conducted and ensure that necessary revisions are accomplished. All County Departments having responsibilities and task assignments by this Plan are required to conduct an annual review and submit a revision of their respective portion to the Department of Emergency Management by March 1 of each year. The Emergency Management organization will coordinate all departmental revisions and present the total plan, as revised, to the County Manager by April 1 of each year. This plan shall be exercised at least once every five (5) years to ensure the County's readiness to respond to a disaster. The test exercise will be designed to check 5 Revised 2/6/03 ORANGE COUNTY MULTI- HAZARD PLAN the preparedness of all individuals assigned duties and responsibility by this Plan. The occurrence of a significant emergency incident within a five year period will be considered a significant test of this Plan and a disaster simulation will not be required. Vl. Authorities and References The following authorities and references were consulted to support this Plan: 1. Disaster Relief Act of 1974 (Public Law 93 -288). 2. National Security Decision Directive #259, U.S. Civil Defense, February 4, 1987, 3, N.C. General Statutes, Chapter 166A.. 4. N.C. Executive Order 72, 5,, N.C. General Statutes 115C -242 (6). 6. N.C. General Statutes Article 36A of Chapter 14, 7. State of North Carolina Executive Order 43, North Carolina Emergency Response Commission, April 7, 1987. 8. State of North Carolina Executive Order 73, North Carolina Emergency Management Program, April, 1988. The following authorities form a part of this Plan: 1. Orange County Emergency Management Ordinance. 2. Orange County State of Emergency Ordinance. 3, Local Mutual Aid Agreements and Memorandums of Understandings. 4. Individual departmental Emergency Operating Procedures. 5. State of North Carolina Executive Order 73, North Carolina Emergency Management Program, April 1988. Revised 2/6/03 ORANGE COUNTY MULTI - HAZARD PLAN Vll. Responsibilities A. CHAIR TO THE COUNTY COMMISSIONERS 1. Carry out provisions of State General Statutes and local ordinances relating to emergencies. 2. Authorize activation of the Emergency Operations Center. 3. Declare a state of emergency at the local level, when needed. 4. Provide strategy for emergency operations. Request assistance of State resources, as needed. 6. Coordinate efforts by elected officials from other local governments. Coordinate efforts of appointed boards. 8. Suspend, revoke or waive any County rule, policy, procedure, or provision of any ordinance that conflicts with emergency operations. 9. Authorize funds necessary for emergency operations not available in departmental budget, 10. Ensure timely information, reports, damage assessments, and requests for assistance flow through proper channels to the State. 11. Enter into mutual aid agreements with other local governments, and private enterprises for sharing of resources during emergency operations. 12, Activate the primary Emergency Alert System stations, when needed. 13 Report to Emergency Operations Center upon request. Revised 2/6/03 ORANGE COUNTY MULTI - HAZARD PLAN B. COUNTY MANAGER 1. Coordinate all county department and agencies during EOC operation. 2. Ensure that a list of all county department heads and callback rosters are contained in the Resource Manual maintained in the EOC and all county departments and agencies develop and maintain Emergency Operating Procedures (EOPs). 3. Ensure county emergency plans and ordinances are updated as necessary. 4. Assign a county Public Information Officer (PIO). 5. When directed, or otherwise authorized bylaw, act on bebalf of the Chair to the Board of County Commissioners during emergency operations. 6. Provide advisement to the Chair of the Board of County Commissioners. 7. Coordinate all activities related to disaster operations with municipal managers of local governments. 8. Develop and maintain Memorandums of Understanding with other local governments for sharing of resources during disaster operations. 9. Report to the Emergency Operations Center upon request.. Revised 2/6/03 ORANGE COUNTY MULTI - HAZARD PLAN C. AMERICAN RED CROSS (ARC) LIAISON 1. Operate in accordance with letter of understanding and in cooperation with the Department of Social Services. 2. Provide personnel, equipment, supplies, and food to create and maintain sheltering operations. 3. Identify and provide support for evacuees within shelters with special needs. 4. Coordinate mass feeding operations. 5, Provide for crisis training of shelter personnel. 6. Coordinate with school officials for use of school facilities and develop letters of understanding on agreements. T Provide logistical support for emergency service workers 8. Coordinate damage assessment activities with the County Engineer. 9. Annually review letters of agreements, personnel rosters, inventories, and Department Standard Operating Procedures and Policies with all agencies and department involved in shelter and mass care operations. 10. Provide shelter kits containing registration forms, event log forms, occupancy reports forms, guidelines, rules and handbook, and other forms or guidance, as necessary. 11. Maintain records of expenditures, obligations, narratives, and operational journals of response action, including any activities associated with disaster operations. 12. Have a liaison report to the EOC upon request. Revised 2/6/03 ORANGE COUNTY MULTI - HAZARD PLAN D. COMMUNICATIONS /EOC COORDINATOR Develop procedures which define agency responsibilities, describe activation procedures and detail the warning systems for notifying the general public. 2. Develop listing of warning resources, locations and areas of coverage. 3. Develop procedures to alert key officials. 4. Develop and maintain specialized warning procedures for special locations, such as schools, hospitals, nursing homes, major industries, and institutions. 5. Direct and control warning operations with EOC, 6, Develop procedures for, and activate various warning devices which are located throughout the County including the Emergency Alert System, upon authority of the Emergency Management Director or Deputy Emergency Management Directors. Develop staffing pattems and shift schedules for operation during EOC activation. Develop procedures and identify resources to augment the communications capabilities. 9. Develop call -back procedures to communications personnel. 10. Maintain a list of procedures for emergency equipment repair. 11, Develop procedures for testing all emergency power for EOC. 11 Provide security during EOC operations. 11 Provide messengers between communications and the EOC for information transmission. 14. Maintain records of expenditures, obligations, narratives, and operational journals of response action, including any activities associated with disaster operations. 15. Report to the EOC upon activation, 10 Revised 2/6/03 ORANGE COUNTY MULTI - HAZARD PLAN E. SCHOOLS SUPERINTENDENTS Direct the evacuation and in -place sheltering of school populations. 2. Provide buses and other school vehicles, as required, for evacuation of the public. 3. Maintain school transportation resources and provide fuel, maintenance and repair. 4. Coordinate with the transportation coordinator for use of school resources.. 5. Coordinate letters of agreement for use of schools as shelters and/or reception centers with the ARC. 6. Provide support personnel to assist staff in the shelters. Develop a plan and notification list to ensure school facilities and vehicles may be accessed at all times. 8. Maintain records of expenditures, obligations, narratives, and operational journals of response action, including any activities associated with disaster operations, 9. Report to the EOC upon request. I 1 Revised 2/6/03 ORANGE COUNTY MULTI - HAZARD PLAN F. COUNTYENGINEER 1. Develop, review and update procedures for damage reporting on an annual basis in conjunction with the American Red Cross. 2. Train personnel in damage assessment techniques. 3. Identify resources, such as maps, tax data, cameras, and other identification, to support and assist with damage assessment activities. 4. Assign and maintain a current roster of assessment teams. 5. Begin collection of data and record- keeping at onset of the event. 6. Inform officials of hazardous conditions of facilities, bridges, roads, etc. 7. Assist the Emergency Management Director and other County agencies conducting recovery operations in establishing sequence of repairs and restoration of affected County facilities. 8. Document all emergency work performed by local resources 9. Provide for submission preliminary Damage Assessment Reports. 10. Consolidate all expenditures and damage assessments for transmittal to the State Emergency Management Office. 11. Maintain records of expenditures, obligations, narratives, and operational ,journals of response action, including any activities associated with disaster operations. 12. Report to the EOC upon request. 12 Revised 2/6/03 ORANGE COUNTY MULTI - HAZARD PLAN G. COUNTY DIRECTOR OF SOCIAL SERVICES Develop and maintain sheltering plans for special needs populations and private facilities Develop plans for sheltering -in -place for care facilities. Prepare, revise, and execute sheltering plans for care facilities. 4. Develop letters of agreement and procedures for reception and care of shelter activities for special needs populations. Assist ARC in recruiting shelter staff. 6. Coordinate crisis training for shelter staff with the ARC. 6. Maintain contact information for special needs clients. 8. Coordinate with the ARC to secure cooperative agreements with building owners for use of shelters. 9. Coordinate with health duector for distribution of medications, vaccines, and other preventatives in shelters. 10. Organize and operate the Victim Service Center in conjunction with ARC. 11. Facilitate the Unmet Needs Committee efforts. 11 Maintain records of expenditures, narratives, and operational journals of response action, including any activities associated with disaster operations. 13.. Report to the EOC upon request. 13 Revised 2/6/03 ORANGE COUNTY MULTI - HAZARD PLAN H. EMERGENCY MEDICAL COORDINATOR 1. Develop response procedures for hazardous weather and/or conditions. 2. Coordinate all emergency medical activities during EOC activation. 3. Develop plans for Emergency Medical Services response during disasters, including mass casualty. 4. Maintain current list of all EMS and Rescue personnel. 5. Develop a call -back system for EMS Personnel. 6, Assist Medical Examiner and Health Director in developing a policy for temporary morgue and body identification procedures. 7. Maintain a current list of equipment, supplies, personnel, and vehicles. 8. Provide information to hospitals regarding victims. 9, Request activation of hospital's external disaster plan and specify types of medical personnel and equipment needed to respond to and treat victims of disasters. 10. Provide, upon request, any resources needed by the hospital in the activation of the hospital's internal disaster plan.. 11. Maintain records of expenditures, obligations, narratives, and operational .journals of response action, including any activities associated with disaster operations. 12. Report to the EOC upon activation. 14 Revised 2/6/03 ORANGE COUNTY MULTI - HAZARD PLAN COOPERATIVE EXTENSION SERVICES Coordinate safety, relocation and shelter of livestock. Coordinate with federal state and local officials during suspected agriterrorism. 3. Provide livestock and poultry disease prevention, identification and control. 4. Provide guidance on disposition of contaminated crops. 5. Provide guidance on use of stored crops. 6. Provide guidance on selection and use of land for agricultural production. 7. Provide guidance on use, conservation, disposition and control of water to ensure adequate usable water for agriculture. Assist District Soil Conservationist in providing assessment of the problems created with the amount and types of emergency work needed to restore the area to normal operations. 9. Report to the EOC upon request. 15 Revised 2/6/03 ORANGE COUNTY MULTI - HAZARD PLAN J. FINANCE DIRECTOR 1. Develop procedures for initiating and maintaining financial accounting records for all agencies during emergencies. 1 Develop records keeping system for disaster operations expenditures. 3. Develop a plan for expenditures and payment on an emergency basis. 4. Provide training to Emergency Operations Staff on financial record keeping during emergency operations. 5. Prepare daily reports of all disaster costs incurred,. 6.. Maintain records of expenditures, obligations, narratives, and operational journals of'response action. 7. Review, verify and submit all documents necessary for financial reimbursement eligible costs incurred and serve as financial coordinator between the State, FEMA and the County. 8. Report to the EOC upon request. 16 Revised 2/6/03 ORANGE COUNTY MULTI - HAZARD PLAN K. FIRE MARSHAL 1. Maintain current list of' equipment, supplies, personnel, and vehicles.. 2. Inspect all shelters for code compliance prior to openings.. 3. Coordinate all fire fighting activities during EOC activation. 4, Coordinate the Special Operations Team activities during emergency operations. 5, Coordinate all staff officer activities during emergency operations. 6. Designate all staging areas for resources arriving from outside jurisdictions. 7. Coordinate all air traffic activities, including designation of loading zones and landing zone coordination. 8. Coordinate Mutual Aid Agreements with other counties for resources. 9. Coordinate all fueling activities during emergency operations.. 10. Coordinate all rescue efforts between rescue squads and fire service. 11. Designate a radiological officer and coordinate radiological protection measures. 12. Maintain records of'expenditures, obligations, narratives, and operational journals of response action, including any activities associated with disaster operations. 13. Report to the EOC upon activation.. 17 Revised 2/6/03 ORANGE COUNTY MULTI - HAZARD PLAN L. HOUSING AND COMMUNITY DEVELOPMENT Develop resource list of potential available housing units. 2. Assist the ARC in housing displaced families. Provide for the long term housing needs of qualified disaster victims.. 4. Recommend to the County Manager on special block grants for other emergency programs for housing needs. Report to the EOC upon request. 18 Revised 2/6/03 ORANGE COUNTY MULTI - HAZARD PLAN M. HEALTH DIRECTOR Direct public health services in affected are. 2. Provide support personnel to help staff shelters. 3. Coordinate the distribution of medications, vaccines or other preventatives. 4. Coordinate with the Mental Health Director to provide crisis counselors at shelters, 5. Provide staff as requested by Department of Social Services to assist in the daily operation of special needs shelters. 6. Identify public health hazards and direct preventative activities. Coordinate with ARC and Department of Social Services for shelter health services needs. & Develop and maintain plans to address animal needs during disasters. 9. Assist Public Works and Cooperative Extension Services in proper disposal of carcasses. 10. Develop plans in coordination with State Medical Examiner for temporary morgue facilities and body identification. IL Maintain records of expenditures, obligations, narratives, and operational journals of response action, including any activities associated with disaster operations. 12. Report to the EOC upon request. 19 Revised 2/6/03 ORANGE COUNTY MULTI- HAZARD PLAN N. PLANNING DIRECTOR Make recommendation to suspend, revoke or waive any County rule, policy, procedure, or provision of any ordinance that conflicts with emergency operations. 2. Monitor hazards within flood ways and flood plains and make recommendations on evacuations. 3. Conduct physical inspections of damaged buildings for structural integrity. 4, Order public facilities and facilities used for public gatherings condemned if found to be unsafe. 5. Create maps for use in the EOC. 6. Form a mitigation committee to analyze damage and make recommendations for future prevention. 7. Provide environmental impact analyses. 8. Report to the EOC upon request 20 Revised 2/6/03 ORANGE COUNTY MULTI - HAZARD PLAN O. PUBLIC INFORMATION OFFICER 1, Prepare policies and Standard Operating Procedures for the coordination of public information during emergencies. 2. Prepare and maintain a current roster of staff and contact information. 3. Maintain working relationships with the media and a current list of radio stations, television stations and newspapers contact information. 4, Establish procedures for public information dissemination. 5. Provide rumor control. 6. Assist in the preparation and review of Emergency Public Information (EPI) materials for all hazards affecting the County. * Prepare and distribute pre- scripted EPI materials to the media. * Ensure that EPI materials for visually impaired and non- English speaking groups are disseminated. 9. Clear information with the County Manager or designee before release to the media. 10, Ensure that all sources of information being received are authenticated and verified for accuracy.. 11, Assist Health Director and Emergency Medical Coordinator in handling inquiries and informing families of updated emergency information. 12. Maintain records of expenditures, obligations, narratives, and operational journals of "response action, including any activities associated with disaster operations 13. Report to the EOC upon request. 21 Revised 2/6/03 ORANGE COUNTY MULTI - HAZARD PLAN P. PURCHASING DIRECTOR Identify resources and maintain current inventories. 2. Provide and maintain a current call -back roster of all county departments. Develop procedures for the procurement and delivery of essential resources and supplies on a timely basis. 4. Provide for the storage, maintenance and replenishment/ replacement of essential equipment and materials. 5, Identify and provide resources for special or critical facilities. 6. Provide for the deployment, recall and monitoring of resources. Maintain records of expenditures, obligations, narratives, and operational journals of response action, including any activities associated with disaster operations. & Report to the EOC upon request. 22 Revised 2/6/03 ORANGE COUNTY MULTI - HAZARD PLAN Q, PUBLIC WORKS DIRECTOR 1, Prepare procedures to provide public works services during emergencies. 2. Develop and maintain resource lists to support response/ recovery operations. 3. Train public works services personnel assigned to respond to hazardous material incidents. 4. Develop mutual aid agreements with other Public Works agencies and the private sector. 5. Maintain utilities at vital facilities in the County during emergencies. 6. Prepare required reports and forward to the EOC,. 7. Conduct debris clearance operations. & Assist Health Director and Extension Services in proper disposal of carcasses. 9. Assist in damage assessment operations. 10. Provide containers and/or vehicles for removal of contaminated hazardous materials,. 11. Coordinate all public works activities for the County, including the municipalities,. 12. Maintain records of expenditures, obligations, narratives, and operational journals of response action, including any activities associated with disaster operations. 13. Report to the EOC upon request. 23 Revised 2/6/03 ORANGE COUNTY MULTI- HAZARD PLAN R. RADIOLOGICAL OFFICER 1. Develop County radiological protection procedures. 2. Develop mutual aid agreements with neighboring jurisdictions. 3. Arrange for and provide radiological monitoring training. 4, Maintain a current internal notification/recall roster. 5. Conduct a semi - annual inventory of radiological equipment. 6. Ensure serviceability of radiological monitoring instruments. 7. Develop a radiological decontamination capability and priorities. 8, Develop plans for dosimetry. 9. Coordinate the release of public information about radiation safety through the Public Information Officer. 10. Maintain records of expenditures, obligations, narratives, and operational ,journals of response action, including any activities associated with disaster operations. 11. Report to the EOC upon request. 24 Revised 2/6/03 ORANGE COUNTY MULTI - HAZARD PLAN S. RECREATION AND PARKS DIRECTOR 1. Coordinate with the Unmet Needs Committee and the ARC. 2. Coordinate public and private groups for donations management. 3. Develop SOPS for donated goods, in cooperation with the ARC. 4. Develop a method of accounting for cash donations in cooperation with the Finance Director. 5. Coordinate with the ARC and DSS to establish a donations hot -line. 6. Report to the EOC upon request. 25 Revised 2/6/03 T. COUNTY SHERIFF 1. Develop and update Law Enforcement policy and SOPS. 2. Obtain mutual aid agreements with other Law Enforcement agencies. 3. Provide direction and control for law enforcement operations. 4. Assist in warning and notifying the affected population of an existing or impending emergency. 5. Provide security and protection for disaster areas. 6. Assist in evacuation of the disaster area and movement of shelters. 7. Provide security for county emergency operations. 8. Coordinate additional law enforcement support with State, other counties and/or municipalities. 9. Plan for primary and alternate evacuation routes and applicable traffic control mechanisms. 10. Enforce curfews upon implementation by the Chair of the County Commissioners. 11. Provide traffic and perimeter control for the evacuation as needed, 12. Maintain records of expenditures, obligations, narratives, and operational journals of response action, including any activities associated with disaster operations. 13. Report to the EOC upon request. 26 Revised 2/6/03 ORANGE COUNTY MULTI - HAZARD PLAN U. DISTRICT SOIL CONSERVATIONIST 1. Provide technical assistance on rehabilitation of land and conservation systems under Agricultural Stabilization Conservation Service (ASCS) cost - sharing arrangement, 2. Provide evaluation assistance of'severity of the disaster. 3. Assist Cooperative Extension Services in providing restoration estimates. 4. Provide assistance in locating heavy earth- moving equipment. 5, Provide assistance in locating alternative transportation measures. 6. Provide information and materials on environmental topics. 7, Provide assistance regarding availability of Soil Conservation Services (SCS) equipment for emergency use„ 8, Provide debris removal assistance from publicly or privately owned, 9, Provide assistance in applying for grants to any state or local government for debris removal. 10. Assist the County Engineer and Public Works in debris removal. 11. Report to the EOC upon request. 27 Revised 2/6103 ORANGE COUNTY MULTI - HAZARD PLAN V. DEPARTMENT ON AGING 1. Coordinate buses and trucks for evacuation. 2. Coordinate with law enforcement on establishing staging areas. Provide transportation support to fire departments and rescue squads for evacuation. 4. Coordinate with law enforcement in establishing evacuation routes and traffic control points. 5. Utilize and maintain the County resources lists to identify public and private transportation resources. 6. Obtain additional transportation resources, as needed from adjacent jurisdictions. 7. Develop procedures for intra- and inter- county transportation systems to move critical supplies and equipment. 8. Assist DSS in developing a roster of dependent population. 9. Coordinate with private industry for use of privately owned resources needed for evacuation management. 10. Develop memorandums of understanding with local governments for use of resources. 11. Coordinate with the ARC for movement of evacuees or shelter population. 12. Develop a plan for transportation of the special needs populations. 13. Develop protocols for transportation in contaminated environments. 14. Maintain records of expenditures, obligations, narratives, and operational ,journals of response action, including any activities associated with disaster operations. 15. Report to the EOC upon request,. 28 Revised 2/6/03 Saint Tammany Parish Emergency Operations Center Overview TERT Response to: Hurricane Katrina September 2005 Saint Tammany Parish • 854 square miles • Population 213,553 (2004 Census) • Public Safety — LE: Sheriff, 7 Municipal PD's, State Police — Fire: 14 Fire Districts — EMS: Private Ambulance Service (Acadian) — EM: Office of Emergency Preparedness / Homeland Security Damage From Hurricane Katrina • 15 foot storm surge with 7 foot waves. • Storm surge flooding up to 1 '/ miles inlund • 9 -1 -1 telephone network down for nearly 2 weeks • Radio system down for several days. • 3000 in shelters immediately following hurricane, reduced to 800 by week 2 • Boiled water restrictions for more than 2 weeks. • Parish ordered closed for nearly 2 weeks I Lbby.MOC AII6W.Opcmtioiu Room. RN Cross R.Om. and Dmmimn¢. EOC Staffing • Parish President • OEP &HS Deputy Director • Parish PLO Representatives from. • Sheriffs Office • All Local Police Depts, • Fire Service • Wildlife & Fisheries • EMS (Acadian) • Public Works • School Board • Animal Services • Coroner's Office • Utilities (Power /Gas) • L State Police • L National Guard • LA DHH • ARC 3 II comes into EOC via telephone or radic Information is provided by calitaker or euuest details are recorded for a mission. Request is entered in EOC software as a mission. Controller assigns mission to appropriate staff in EOC. FKimen appears on EOC staff computer sff coordinate the mission response. n status is updated through completion — u Lessons Learned From Hurricane Katrina Support facilities for staff & incoming resources Training with adjunct staff to augment EM staff • Site security • Rumor control • Interoperable Communications and Alternate Communications Common EOC Missions / Requests Rescue, Extrication, EMS (Medical & Trauma), Structure Fires Check well being of friend or loved one (including parish staff working in field or EOC), Requesting Parish information: — when will Parish reopen — Neighborhood / residence damage report — water restriction update — Utility restoration report — RUMOR CON 'I 1201.. — touting, general safoy, contradicting information from trusted sources Requesting Assistance In formation — food/leciWater. Clothine, I-EMA S. Red Cross in