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HomeMy WebLinkAboutAgenda - 08-19-2003-8mORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: August 19, 2003 Action Agenda Item No. ~~-~y'L SUBJECT: Agreement Renewal Between Health Department, the UNC School of Dentistry and UNC Hospitals DEPARTMENT: Health PUBLIC HEARING: (Y/N) No ATTACHMENT(S): Agreement INFORMATION CONTACT: Rosemary Summers, ext 2411 TELEPHONE NUMBERS: Hillsborough Chapel Hill Durham Mebane 732-8181 968-4501 688-7331 336-227-2031 PURPOSE: To consider renewing the agreement between the Health Department and the UNC School of Dentistry and UNC Hospitals for dental resident services. BACKGROUND: The Orange County Health Department (OCHD) annually contracts with the UNC School of Dentistry and UNC Hospitals for the services of one full-time equivalent dental resident for four and one-half days a week. The resident provides services at both the Hillsborough and the Carrboro dental clinics. The total cost of the agreement for July 1, 2003 through June 30, 2004 is $46,533. This was included in the 2003-2004 departmental budget that was approved in June 2003. The resident annually provides services to approximately 1,664 patients per year. FINANCIAL IMPACT: The total cost of the agreement is $46,533 for Fiscal Year 2003-2004. This covers the cost of the salary and fringe benefits for the resident. There are sufficient funds approved in the 2003-2004 fiscal year budget for the department to cover this cost. RECOMMENDATION(S): The Manager recommends that the Board approve the agreement renewal as written. 2 STATE OF NORTH CAROLINA COUNTY OF ORANGE AGREEMENT BETWEEN THE UNIVERSITY OF NORTH CAROLINA AT CHAPEI. HILL SCHOOL OF DENTISTRY FOR ITS DEPARTMENT OF DENTAL ECOLOGY AND ORANGE COUNTY HEALTH DEPARTMENT AMBULATORY CARE DENTAL SERVICE AND THE UNIVERSITY OF NORTH CAROLINA HOSPITALS THIS AGREEMENT, made and entered into this the 1st day of July, 2003, by and between The University of North Carolina at Chapel Hill, School of Dentistry, hereinafter referred to as "The School of Dentistry", for its Department of Dental Ecology; and The Orange County Health Department hereinafter referred to as "The Health Department" for its Ambulatory Care Dental Service, and The University of North Carolina Hospitals, hereinafter referred to as "The University of North Carolina Hospitals". WHEREAS, The Health Department desires the services of one resident at the postgraduate year one level in the Ambulatory Care Dental Service for the academic year 2003-2004; WHEREAS, The Health Department desires to reimburse The School of Dentistry for the salary plus fringe of one resident at the postgraduate year one level; WHEREAS, The School of Dentistry and The University of North Carolina Hospitals wish to provide the services of one resident to The Health Department; NOW, THEREFORE, in considerafion of the premises and of the following mutual promises, covenants, and conditions, The School of Dentistry, The University of North Carolina Hospitals and The Health Department agree as follows: 1. The Health Department will reimburse the School of Dentistry at the close of each quarter for 1/4 the total salary and fringe: $11,683.25. Total annual amount is $46,533. 2. The School of Dentistry will provide the services of one postgraduate year one resident to The Health Department for the purpose of rendering comprehensive dental services of 4 1/2 days/wk. The School of 3 Orange County Health Department Postgraduate Year One Level July 1, 2003 Dentistry will provide attending dentist supervision to the resident providing services under this Agreement. 3. School of Dentistry will bill The Health Department at the close of each quarter for the salary/fringe of one postgraduate year one resident. 4. The Cooperating Institution must provide HIV, HBV and HCV testing for the s~nrce patient in the event of a bloodborne pathogen exposure. In the event the student is exposed to blood or bodily fluids, the Cooperating Institution will be responsible for providing an initial response, according to the Institution's Blood-Borne Pathogens Standard. The student will be required to return to University of North Carolina Student Health Services for post-incident testing and counseling if feasible. In the event the student is unable to do so in a timely manner, the Cooperating Institution will provide access to testing and counseling for the student. The trainee will be responsible for the payment of services. UNC-CH will reimburse trainee for testing and counseling only but not for any emergency treatment or medication administered. 5. The person whose services are to be provided pursuant to the Agreement is, for all purposes, an employee of The University of North Carolina Hospitals. 6. While the University of North Carolina Hospitals resident is on rotation at the Orange County Health Department, their professional liability insurance coverage will be provided by the School of Dentistry with coverage of at least $1 million, per incident, $3 million per year. 7. This Agreement shall run for a period of one year, from the 1st day of July, 2003 to the 30th day of June, 2004, and shall be renewable thereafter. 8. This Agreement or its renewals may be terminated at any time without penalty by either party provided that written notice of such termination is famished to the other party at least 90 days prior to termination. In the event of such temunation any payment due shall be prorated to the date of ternnation. 9. In compliance with 42 U.S.C. 1395x (v)(1)(1) and implementing regulations, The School of Dentistry and the Health Department agree, until the expiration of four years after the services are furnished under this contract, to allow the Secretary of the Department of Health and Human Services and the Comptroller General access to this contract and to the books, documents and records of The School of Dentistry and The Health Department necessary to verify the nature and extent of this contract. 4 Orange County Health Department Postgraduate Year One Level July 1, 2003 The School of Dentistry and The Health Department further agree that if any of the duties of this contract are carried out by a subcontractor of The School of Dentistry or The Health Department such subcontract shall contain a clause to the effect that, until the expiration of four years after the services are furnished under such subcontract, the Secretary of the Department of Health and Human Services and the Comptroller General shall have access to such subcontract and to the books, documents and records of the subcontractor necessary to verify the nature and extent of the costs of such subcontract. 10. The Health Department and The University of North Carolina Hospitals hereby agree with The School of Dentistry that, in its educational and/or employment practices and HIPPA regulations The Health Department will comply with such non-discrimination laws as may be applicable to it in the performance of this Agreement. 11. The Agreement contains the entire understanding of the parties and shall not be altered, amended or modified, except by an agreement in writing executed by the duly authorized officials of both parties. 12. The laws of North Carolina shall govern the validity and interpretation of the provisions, terms and conditions of this Agreement. IN WITNESS WHEREOF, the parties have hereunto signed this Agreement in their official capacities of the day and year listed below. FOR AND ON BEHALF OF COUNTY OF FOR AND ON BEHALF OF THE UNIVERSITY OF ORANGE: NORTH CAROLINA. AT CHAPEL HILL Rosemary Summers Health Director Date: Nancy D. Suttenfield Vice Chancellor for Finance and Administration Date: Margaret Brown Chair, Orange County Board of Commissioners Date: FOR AND ON BEHALF OF: THE UNIVERSITY OF NORTH CAROLINA HOSPITALS Eric B. Munson This instrument has been preaudited in the manner Executive Director required by the Local Government Budget and Fiscal Date: Control Act. Kermeth Chavious Director, Orange County Finance Date: