HomeMy WebLinkAboutAgenda - 08-19-2003-EXPANDEDFACESHEET
ORANGE COUNTY BOARD OF COMMISSIONERS
August 19, 2803
Regular Meeting
Tuesday, August 19, 2803
7:30 p.m.
F. Gordon Battle Courtroom
186 E. Margaret Lane
Hillsborough, North Carolina
COMPLIANCE WITH THE "AMERICANS WITH DISABILITIES ACT" -interpreter services
andlor special sound equipment are available with prior notice. If you need this assistance, call
the County Clerk's office at 732-8181, ext. 2130. If you are disabled and need assistance,
contact the ADA Coordinator at extension 2300 or TDD# 644-3045.
ESTIMATED TIMES LISTED AFTER EACH ITEM -these are approximate times. Citizens are
encouraged to be at the meeting at the starting time. The Board usually considers items in the
order listed and proceeds at a steady pace. As a courtesy to others, speakers are asked to limit
their comments to three minutes.
BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk's office and
complete copies of agenda material are located at the fJrange County Library in Hillsborough
and the Chapel Hill Library in Chapel Hill.
1. ADDITIONS OR CHANGES TO THE AGENDA
PUBLIC CHARGE
The Board of Commissioners pledges to the citizens of Orange Caunty its respect. The
Board asks its citizens to conduct themselves in a respectful, courteous manner, both with
the Board and with fellow citizens. At any time should any member of the Board or any
citizen fail to observe this public charge, the Chair will ask the offending person to leave
the meeting until that individual regains personal control. Should decorum fail to be
restored, the Chair will recess the meeting until such time that a genuine commitment to
this public charge is observed.
2. CITIZEN & AUDIENCE COMMENTS
a. Matters not on the Printed Agenda
b. Matters on the Printed Agenda {These matters will be considered as the Board
addresses the items on the agenda below.)
3. BOARD COMMENTS
4. COUNTY MANAGER'S REPORT
5. RESOLUTIONSIPROCLAMATIONS
a. Prostate Cancer Awareness Month
The Board will consider designating the Month of September 2003 as "Prostate Cancer
Awareness Month" to increase the awareness of this deadly health issue for the citizens of
grange County: and to authorize the Chair to sign the proclamation.
b. Community Health Center Week
The Board will consider a proclamation declaring August 25 through 29, 2003 as
"Community Health Center Week" in Orange County; and to authorize the Chair to sign the
proclamation.
6. SPECIAL PRESENTATIONS
a. NACo 2003 Achievement Awards
The Board will officially acknowledge and present the National Association of Counties
2003 Achievement Awards to staff responsible for the development and implementation of
the Child Health Awareness Program, Orange County Farms Program, and the Wheels for
Work Program.
b. Acceptance of Occaneechi Work of Art on a Loan Basis for Display as Part of
The Board will consider accepting a medallion of the Occaneechi Tribal Emblem on a
long-term basis for display by the Orange County Arts Commission in the lobby of the
Orange County Government Services Center in Hillsborough as part of Orange County's
250th Anniversary Celebration; authorize the Manager to negotiate an agreement acceptable
to Orange County and the Occaneechi Band of the Saponi Nation regarding display,
insurance, removal of the display and other related issues; and authorize the Chair to sign
the agreement.
7. PUBLIC HEARINGS
8. ITEMS FOR DECISION -CONSENT AGENDA
a. Minutes
The Board will consider approval and/or correction of minutes from the following meetings:
May 5, 2003 BOCC Work Session {7:30 p.m.}
May 6, 2003 BOCC Regular Meeting
May 13, 2003 BOCC Budget Work Session
May 20, 2003 BOCC Regular Meeting
May 22, 2003 BOCC Budget Presentation and Work Session
May 27, 2003 Quarterly Public Hearing
May 29, 2003 Budget Public Hearing
June 3, 2003 BOCC Regular Meeting
b. Appointments- NONE
c. Motor Vehicle Property Tax Refunds for June, 2003
The Board will consider adoption of a refund resolution
vehicle property tax refunds for June 2003.
d. Motor Vehicle Property Tax Refunds for July, 2008
The Board will consider adoption of a refund resolution
vehicle property tax refunds for July 2003.
e. Property Tax Refunds
The Board will consider adoption of a refund resolution
tax refunds.
related to 33 requests for motor
related to 92 requests for motor
related to 4 requests for property
f. Property Tax Release
The Board will consider adoption of a resolution to release property value related to 1
request for property tax release.
~ Tax Collector's Annual Settlement
The Board will receive the tax collector's annual settlement on current and delinquent
taxes and approve the accounting thereof and entered upon the minutes.
h. Jail Inspection Report
The Board will consider receiving the jail inspection report for July 9, 2003 from the North
Carolina Department of Health and Human Services.
i. City of Mebane Request that Orange County Canvey Ownership of Water Tank
Property to the City
The County Manager will present a request from the City of Mebane that Orange Caunty
convey to Mebane ownership of a parcel that contains one of Mebane's elevated water
tanks; direct the County Attorney to prepare and record the necessary documents; and
authorize the County Manager, as signatory, to execute the necessary documents.
L MUNIS Internal Project Management Contract Amendment
The Board will consider amending the contract with MUNIS to provide project
management services in the implementation of the Personnel and Payroll modules of the
MUNIS Business System Software; and authorize the Chair to sign.
k. Contracts Between CHCCS and OCS and Health Department for School Nurses
The Board will consider approval of the contracts between CHCCS and OCS and the
Health Department for School Nurse funding; and authorize the Chair to sign.
I. Renewal Agreement Between Chapel Hill Training and Outreach, Inc. and Health
Department for Social Worker II
The Board will consider approving an agreement renewal between Chapel Hill Training
Outreach, Inc. and the Health Department for the support of a Social Worker II position for
the Early Head Start Program; and authorize the Chair to sign.
m. Agreement Renewal Between Health Department, the UNC School of Dentistry and
UNC Hospitals
The Board will consider renewing the agreement between the Health Department and the
UNC School of Dentistry and UNC Hospitals far dental resident services.
n. Medicaid Fee Adjustments
The Board will consider approving adjustments in Medicaid fees for certain Health
Department procedures.
a. Contract Approval far Topographic Survey far Northern Human Services Center
Park
The Baard will consider awarding a contract far professional services associated with a
topographic survey of the property planned for the Northern Human Services Center Park;
and consider authorizing ERCD to work with the Purchasing Director in executing a contract
with Landmark Surveying, Inc. far a topographic survey of the Northern Human Services
Center Park property.
~ Authorization of Community Oriented Policing {COPSFAST} Grant Positions
The Board will consider authorizing four permanent full-time Deputy Sheriff positions to
be funded from a recently awarded US Department of Justice, Office of Community Oriented
Policing Services grant, effective June 1, 2003 with the Sheriffs Department.
~ Budget Amendment #1
The Board will consider approving budget ordinance amendments for fiscal year 2003-04.
r. Petition far Addition of Subdivision Roads to the State Maintenance Pragram
The Board will consider petitions to add 8 roads in Orange County subdivisions to the
State-maintained Secondary Road System.
s. Acceptance of Grant Allocation from the Department of Homeland Security State
Homeland Security Grant Pragram
The Board will consider approving acceptance of a State pass-through grant allocation of
federal Homeland Security funds in the amount of $121,625 to reimburse Orange County far
the purchase of equipment, casts of exercises, and training costs associated with homeland
security activities of the Caunty, it's municipalities, and the University; and authorize the
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Manager to sign the Memorandum of Agreement; and authorize the Chair to sign Annex A,
accepting all portions of the grant award; and Authorize the Manager to identify Nick Waters,
Director of Emergency Management, as the Designated Agent under Annex B; and
Authorize the Manager to identify Eric Griffin, Emergency Management Specialist, as the
Point of Contact under Annex B.
t. Proposal Award/Contract Approval: CTIP Update Consultant
The Board will consider awarding a proposal and approving a contract with Wilbur Smith
Associates {WSA} to update the County's Community Transportation Improvement Plan
{CTIP}; and authorize the Purchasing Director to work with the consultant and C?PT staff to
finalize terms of an agreement; and authorize the Chair to sign the resulting agreement on
behalf of the Board; and endorse the Steering Team members as indicated; and appoint
Commissioners Alice Gordan and Barry Jacobs to represent the Board's interests during the
Steering Team meetings with the consultants.
u. Change in BOCC Regular Meeting Schedule
The Board will consider 5 changes in the County Commissioners' regular meeting
calendar far the year 2003.
9. ITEMS FOR DECISION -REGULAR AGENDA
a. Proposed Addenda to Interlocal Agreement on CHCCS High School #3
The Board will discuss 2 addenda, proposed by the Chapel Hill-Carrboro Board of
Education, to the interlocal agreement that became effective on August 7,2003 regarding the
planned third Chapel Hill-Carrboro City Schools (CHCCS) high school and provide
appropriate direction to the Manager and staff.
10. REPORTS
11. CLOSED SESSION
a. "To discuss the County's position and to instruct the County nZanager and County
Attorney on the negotiating position regarding the terms of a contract to purchase real property,"
NCGS § 143-318.11(a)(~.
12. ADJOURNMENT
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