HomeMy WebLinkAboutAgenda - 10-03-2005-5pORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: October 3, 2005
Action AgencJda
Item No. -Q
SUBJECT: Authorization to Release One-Time Supplemental Funding to OPC/LME to
Facilitate Divestiture of EIFS/OC & KidScope
DEPARTMENT: County Manager's Office
PUBLIC HEARING: (Y/N) No
ATTACHMENT(S):
1. OPC/LME Program Transition
Worksheet
2. OPC/LME Request Letter
INFORMATION CONTACT
Gwen Harvey, Asst. Co. Mgr, 245 -2307
Judy Truitt, OPC/LME Director, 913-4037
PURPOSE: To authorize the release of a one-time County supplemental appropriation in the
amount of $57,468 to OPC/LME to facilitate the divestiture (transfer) of EIFS/OG &KidScope to
the Chapel Hill Training Outreach Project effective October 1, 2005.
BACKGROUND: During the .)une 16, 2005 budget work session, County and OPC/LME staff
updated Commissioners on the anticipated need for one-time supplemental "bridge" funding (in
the approximate amount of one-month's operating expense) to help facilitate the divestiture of
OPC programs serving Orange County residents as provided under the approved business plan
for mental health reform. Attachment 1 is the Program Transition Worksheet that
accompanied this item at the budget work session.
At that time, the Board agreed to set-aside up to $93,882 to assist in the planned divestiture
(transfer) of the Orange County Early Intervention and Family Services Program (EIFS),
including KidScope and the Children's Learning Center. Following a competitive bid process
and extensive analysis by staff and community stakeholders, the OPC/LME Board authorized
negotiation of a contract award to Chapel Hill Training and Outreach Project, Inc. (CHTOP) on
June 28, 2005. Negotiations were successfully completed to the mutual satisfaction of all
parties, including concerns and considerations for the transition of existing OPC staff, and
CHTOP will assume operation of programs and services effective October 1, 2005. The
contract totals $57,468.
In order to facilitate the organizational transfer, OPC/LME management requests release of the
one-time County funding in an amount actually less than the original set-aside as described in
the attached correspondence. OPC/LME as the contracting authority will be the transfer agent
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to provide the set-aside funding from the BOCC to CHTOP. Attachment 2 is the formal letter
of request for the supplemental funding from OPC/LME,
FINANCIAL IMPACT: With the approval of the FY2005-06 operating budget, the Board
established a Critical Needs Reserve fund that totaled $440,000. Monies available in this
reserve fund would be available for the Commissioners to use, during the course of the fiscal
year to address adverse State budgetary action as well as other unforeseen funding needs that
arose after the adoption of original budget. To date, the Board has approved two
appropriations from the reserve fund - $21,500 for the Health Department to conduct water
sampling in the Mill Creek Road area and $50,000 far DSS to provide daycare subsidies for
families, Funds totaling $368,500 remain in the Critical Needs Reserve Fund.
Staff identified Early Intervention and Family Service of Orange County and KidScape as
potentially requiring possible one-time, supplemental "bridge' funding to occur at the time of
OPC/LME divestiture, As indicated in the Background section of this abstract, actual funding
needs total $57,468, Should the Board approve the release of these funds from the current
available Reserve find, $311,032 would remain for future appropriation by the Board,
RECOMMENDATION(S): The Manager recommends that the Board authorize the release of
$57,468 from the Critical Needs Reserve to facilitate the divestiture and transfer of
EIFS/KidScope from the OPC/LME to Chapel Hill Training and Outreach Project, Inc.
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OP C Area P ro ram
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To: Orange County Board of County Commissioners
Attention: Moses Carey, Chair
From: Judy R, Truitt, Area Director
CC: .lohn Link Gwen Harvey
Date: 9/26/2005
Re: Request to Release One-Time Supplemental Funding to OPC/LME to
Facilitate Divestiture of EIFS/OC & KidScope
OPC Area Program has successfully completed the negotiation process for
divestiture of EIFS/OC & KidScope to Chapel Hill Training & Outreach Project, Inc
(CHTOP). Transfer of operational management is expected to occur on October 1,
2005 and I would request that the BOCC approve the release of one-time
supplemental filnding to facilitate the divestiture of this program,
In an effort to assure successful transition of the service program, the BOCC and
OPC Area/LME Boards agreed to provide bridge funding for EIFS/OC & KidScope
equal to one-month operating expenses or $93,882. OPC Area/LME Boards
approved the use of continuation of effort monies already provided to OPC from the
counties and staff set aside $36,414 for this program. The remaining $57,468 was
requested and approved as one-time supplemental finding from the BOCC.
Based on the above information, I would request that the Board of County
Commissioners release $57,468 to OPC/LME.
Continuation of effort monies
One-time supplemental funding
Total funding for CHTOP
$36,414 No action required by 8000
$57,468
$93,882
Thank you very much for your continued support and please do not hesitate to call
should you need any further information.
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