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HomeMy WebLinkAboutAgenda - 06-17-2003-8rORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: June 17, 2003 Action Agen a Item No, SUBJECT: Agreement Renewal with UNC School of Dentistry for Pediatric Dental Resident Services for Health Department DEPARTMENT: Health PUBLIC HEARING: (Y/N) No ATTACHMENT(S): Agreement INFORMATION CONTACT: Rosemary Summers, ext 2411 TELEPHONE NUMBERS: Hillsborough Chapel Hill Durham Mebane 732-8181 968-4501 688-7331 336-227-2031 PURPOSE: To renew the agreement with the UNC School of Dentistry for pediatric dental residents for the health department. BACKGROUND: The Health Department utilizes the services of a pediatric Dental Resident one day per week to extend the services of the department to very young children, generally 3-5 year olds. The pediatric dental residents allow the department to treat these younger children and those children with more complicated dental problems. The resident treats approximately 14 children each day for a total of 672 children that otherwise would not be seen. This contract remains at the same level as previous years at a total cost of $2,400 per year to the County. FINANCIAL IMPACT: The annual cost of the contract is $2,400 per year for one day per week for 48 weeks. This amount has been included in the department's budget request for fiscal year 2003-2004. There is no change in this amount. RECOMMENDATION(S): The Manager recommends that the Board approve the agreement subject to the approval of the 2003-2004 budget and authorize the Chair to sign. 2 STATE OF NORTH CAROLINA COUNTY OF ORANGE AGREEMENT BETWEEN THE UNIVERSITY OF NORTH CAROLINA AT CHAPEL HILL SCHOOL OF DENTISTRY FOR ITS DEPARTMENT OF PEDIATRIC DENTISTRY AND THE ORANGE COUNTY HEALTH DEPARTMENT DENTAL SERVICE AS PART OF THE COUNTY OF ORANGE This AGREEMENT is made and entered into this 1st day of July, 2003, by and between the University of North Carolina at Chapel Hill, School of Dentistry, hereinafter referred to as the "School of Dentistry', for its Department of Pediatric Dentistry and the Orange county Health Department hereinafter referred to as the "Health Department' for its Dental Service. WITNESSETH: WHEREAS, OCHD desires the services of one resident in the Dental Service for the academic year 200- 2004; WHEREAS, The Health Department desires to reimburse the School of Dentistry for the services; NOW, THEREFORE, in consideration of the premises and of the following Mutual promises, covenants and conditions, School of Dentistry and the Health Department agree as follows: 1. The Health Department will reimburse the School of Dentistry at the close of each quarter $50.00, for each day of resident services. 2. The School of Dentistry will provide the services of one resident to the Health Department for the purpose of rendering resident dental services of 1 day/week. 3. ~ The Health Department will not be responsible for damages arising from personal injury to residents of the School of Dentistry while they are present at the Health Department, unless personal injury was caused by the negligence of the Health Department, its employees, or agents. 4. In the event the resident is exposed to blood or body fluids, the Health Department will be responsible for providing the resident with an initial response, according to the Institution's Blood- Bome Pathogens Standard. The resident will be required to return to the University of North Carolina Resident Health Services for post-incident testing and counseling if feasible. In the event the resident is unable to do so in a timely manner, the Health Department will provide access to testing and counseling for the resident. The resident will be responsible for the payment of services, but will be able to request reimbursement from the University of North Carolina. Between the University of North Carolina at Chapel Hill School of Dentistry for its Department of Pediatric Dentistry and OCHD Page 2 of 3 3 5. The School of Dentistry will be responsible for the negligence of its employees and agents to the extent of the North Carolina Tort Claims Act. 6. The School of Dentistry will be responsible for training its residents to follow the OSHA Blood-borne Pathogens Standards, ensuring that its residents comply with health requirements established by North Carolina state regulations and the School of Dentistry. 7. The School of Dentistry will maintain proper records of its residents rotating through the Health Department, and instruct its residents about Hepatitis B vaccinations, about the resident's responsibility for post-exposure follow-up and any incurred costs, about the resident's responsibility for the provision of protective equipment, and proper post-exposure record-keeping. 8. The person whose services are to be provided pursuant to the Agreement is, for all purposes, an employee of the School of Dentistry. 9. While the School of Dentistry resident is at the Health Department, the professional liability insurance coverage will be provided by the School of Dentistry with coverage of at least $1 million, per incident, $3 million per year. 10. This Agreement shall run for a period of one year, from the 1St day of July, 2003 to the 30th day of June, 2004, and shall be renewable thereafter. 11. The School of Dentistry will bill the Health Department at the close of each quarter at the rate of $50.00 /day for a maximum of 48 weeks/year (maximum reimbursement: $2,400.00). The payment will be made payable to the UNC Department of Pediatric Dentistry and mailed to: Ms. Jo Ann Blalock, Pediatric Dentistry, UNC School of Dentistry, Brauer Hall, Manning Drive, Chapel Hill, NC 27599-7450. 12. The Health Department and the School of Dentistry in its educational and/or employment practices the Health Department will comply with such non-discrimination laws as may be applicable to it in the performance of this agreement. 13. This Agreement or its renewals may be terminated at any time without penalty by either party provided that written notice of such termination is furnished to the other party at least 90 days prior to termination. In the event of such termination any payment shall be prorated to the date of termination. 14. The Agreement contains the entire understanding of the parties and shall not be altered, amended or modified, except by an agreement in writing executed by the duly authorized officials of both parties. 15. The laws of North Carolina shall govern the validity and interpretation of the provisions, terms and conditions of this Agreement. Between the University of North Carolina at Chapel Hill School of Dentistry for its Department of Pediatric Dentistry and OCHD Page 3 of 3 In WITNESS WHEREOF, the parties have hereunto signed this Agreement in their official capacities on the day and year listed below. FOR AND ON BEHALF OF THE ORANGE COUNTY HEALTH DEPARTMENT DENTAL SERVICE Rosemary Summers, Health Director Date: This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act. Kenneth Chavious, Director Orange County Finance Date: ~?~- ~,~e.~~Chair Orange County Board of Commissioners Date: FOR AND ON BEHALF OF THE UNIVERSITY OF NORTH CAROLINA AT CHAPEL HILL Michael W. Roberts, Chair Department of Pediatric Dentistry Date: John W. Stamm, Dean UNC School of Dentistry Date: Nancy D Suttenfield, Vice Chancellor Finance'~Administration Date: 4