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Home My WebLink About2026-243-E-Solid Waste-Tradebe Environmental Services-Household Hazardous Waste DisposalRevised 01/24 1 [Departmental Use Only] TITLE FY NORTH CAROLINA SERVICES AGREEMENT RFP/RFQ ORANGE COUNTY This Services Agreement (hereinafter “Agreement”), made and entered into this 1st day of July, 2026, (“Effective Date”) by and between Orange County, North Carolina a political subdivision of the State of North Carolina (hereinafter, the "County") and Tradebe Environmental Services, LLC, (hereinafter, the "Provider"). WITNESSETH: That the County and Provider, for the consideration herein named, do hereby agree as follows: 1. Services a. Scope of Work. i) This Services Agreement (“Agreement”) is for services to be rendered by Provider to County with respect to (insert type of project): Provide household hazardous waste collection from the two Orange County Solid Waste Household Hazardous Waste locations, one located at the Waste and Recycling Center at 1518 Eubanks Rd, Chapel Hill, NC and the other at the Waste and Recycling Center located at 3605 Walnut Grove Church Rd., Hillsborough, NC. Responsiblities of the contractor include all services set forth in the RFP 367- OC5468, a copy of which is attached hereto and incorporated by reference. Collection will be provided weekly at each location during the Centers normal operating hours and in such a manner as to comply with each facilities HHW permit with the State of NC. Should provider miss any weekly collection, a fee of Two-Hundred and Fifty Dollars ($250.00) per uncollected site will be assessed against the Provider for each day until collection is completed, provided however, the County may, in its sole discretion, waive such fee upon written request . To seek waiver of the fee, Provider must provide a written request within ten days of the assessment seeking such waiver. The written request should set forth the basis for the request. Any such assessment will be due and payable within thirty days of invoice. ii) By executing this Agreement, the Provider represents and agrees that Provider is qualified to perform and fully capable of performing and providing the services required or necessary under this Agreement in a fully competent, professional and timely manner. iii) Time is of the essence with respect to this Agreement. Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Revised 01/24 2 iv) The services to be performed under this Agreement consist of Basic Services, as described and designated in Section 3 hereof. Compensation to the Provider for Basic Services under this Agreement shall be as set forth herein. 2. Responsibilities of the Provider a. Services to be provided. The Provider shall provide the County with all services required in Section 3 to satisfactorily complete the Project within the time limitations set forth herein and in accordance with the highest professional standards. b. Standard of Care. i) The Provider shall exercise reasonable care and diligence in performing services under this Agreement in accordance with the highest generally accepted standards of this type of Provider practice throughout the United States and in accordance with applicable federal, state and local laws and regulations applicable to the performance of these services. Provider is solely responsible for the professional quality, accuracy and timely completion and submission of all work related to the Basic Services. ii) Provider shall be responsible for all errors or omissions of its agents, contractors, employees, or assigns in the performance of the Agreement. Provider shall correct any and all errors, omissions, discrepancies, ambiguities, mistakes or conflicts at no additional cost to the County. iii) The Provider shall not, except as otherwise provided for in this Agreement, subcontract the performance of any work under this Agreement without prior written permission of the County. No permission for subcontracting shall create, between the County and the subcontractor, any contract or any other relationship. iv) Provider is an independent contractor of County. Any and all employees of the Provider engaged by the Provider in the performance of any work or services required of the Provider under this Agreement, shall be considered employees or agents of the Provider only and not of the County, and any and all claims that may or might arise under any workers compensation or other law or contract on behalf of said employees while so engaged shall be the sole obligation and responsibility of the Provider. v) If activities related to the performance of this Agreement require specific licenses, certifications, or related credentials Provider represents that it or its employees, agents and subcontractors engaged in such activities possess such licenses, certifications, or credentials and that such licenses certifications, or credentials are current, active, and not in a state of suspension or revocation. vi) Should this Agreement involve project designs, the construction or creation of which is to be bid out or fulfilled by other contractors, and bidding or negotiation with contractors produce prices which, when added to the other elements of the approved total project cost, produce a cost that is in excess of the approved total project cost, the Provider shall participate with the County in negotiation and Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Revised 01/24 3 design adjustments to the extent such are necessary to obtain prices within the approved total project cost. All activity of the Provider with respect to these matters shall constitute Basic Services and shall be performed by the Provider without additional compensation. If negotiation and design adjustments fail to bring costs within the total project cost the County may reject all bids and Provider will redesign or reduce portions of the project in an effort to reduce the bid prices to within the total project cost and rebid the project. One such redesign is included within Basic Services. If this second letting for bids does not produce bids that are within the approved total project cost initially or after negotiations with the contractor the cost is not reduced to an amount within the total project cost, the Provider is not obligated to engage in further redesign. 3. Basic Services a. Basic Services. i) The Provider shall perform as Basic Services the work and services described herein and as specified in the County’s Request for Proposals or Request for Qualifications (the “RFP”) “RFP Number 367-OC5468 for “Five years with two 2 year extensions” issued February 3rd, 2026, and the Provider’s proposal, which are fully incorporated and integrated herein by reference together with Attachments I,II,III-A, III-B (designate all attachments). In the event a term or condition in any referenced document or attachment conflicts with a term or condition of this Agreement the term or condition in this Agreement shall control. Should such conflict arise the priority of documents shall be as follows: This Agreement, the County’s RFP together with attachments, Provider’s Proposal together with attachments. ii) The Basic Services will be performed by the Provider in accordance with the following schedule: (Insert milestones task list, dates and fees. If milestones are not established mark N/A under Milestone Task 1.) Milestone Task Milestone Date Milestone Fee 1. N/A 2. 3. 4. 5. 6. 7. 8. 9. 10. iii) Should County reasonably determine that Provider has not met the Milestone Dates established in Section 3(a)(ii), County shall notify Provider of the failure to meet the Milestone Date. The County, at its discretion may provide the Provider seven (7) days to cure the breach. County may withhold the accompanying Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Revised 01/24 4 payment without penalty until such time as Provider cures the breach. In the alternative, upon Provider’s failure to meet any Milestone Date the County may modify the Milestone Date schedule. Should Provider or its representatives fail to cure the breach within seven (7) days, or fail to reasonably agree to such modified schedule, County may immediately terminate this Agreement in writing, without penalty or incurring further obligation to Provider. This section shall not be interpreted to limit the definition of breach to the failure to meet Milestone Dates. 4. Duration of Services a. Term. The term of this Agreement shall be from July 1, 2026 to June 30, 2031. b. Scheduling of Services i) The Provider shall schedule and perform its activities in a timely manner so as to meet the Milestone Dates listed in Section 3. ii) Should the County determine that the Provider is behind schedule, it may require the Provider to expedite and accelerate its efforts, including providing additional resources and working overtime, as necessary, to perform its services in accordance with the approved project schedule at no additional cost to the County. iii) The Commencement Date for the Provider's Basic Services shall be July 1, 2026. 5. Compensation a. Compensation for Basic Services. Compensation for Basic Services shall include all compensation due the Provider from the County for all services satisfactorily (as determined by the County) performed pursuant to this Agreement. The maximum amount payable for Basic Services is One Million, seven hundred thirty-eight thousand, seven hundred forty-four Dollars ($1,738,744), charged as set forth in the RFP and response to the RFP attached hereto and incorporated by reference. The Provider may assess the County with a CPI adjustment up to 3% on the second through fifth year of the contract term, based on the Bureau of Labor Statistics-All Urban Consumers index. The CPI adjustment is capped at 3% during the term of the contract. (This shall include the additional two 2-year extensions). In the event the amount stated on an invoice is disputed by the County, the County may withhold payment of all or a portion of the amount stated on an invoice until the parties resolve the dispute. Payment for Basic Services shall become due and payable in direct proportion to satisfactory services performed and work accomplished. Payments will be made as Project milestones as set out in Section 3(a)(ii) are achieved up to the corresponding milestone fee. (For example, Provider may invoice for the amount listed as the milestone fee corresponding to the first milestone task upon County’s acknowledgement of the satisfactory completion of Task one. Upon the County’s acknowledgement that the second Task has been satisfactorily completed Provider may invoice for that corresponding milestone fee.) Milestone fees shall be the maximum amount payable for its corresponding milestone task which shall not be altered except by written amendment. Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Revised 01/24 5 b. Additional Services. County shall not be responsible for costs related to any services in addition to the Basic Services performed by Provider unless County requests such additional services in writing and such additional services are evidenced by a written amendment to this Agreement. 6. Responsibilities of the County a. Cooperation and Coordination. The County has designated ( ) to act as the County's representative with respect to the Project who shall have the authority to render decisions within guidelines established by the County Manager or the County Board of Commissioners and who shall be available during working hours as often as may be reasonably required to render decisions and to furnish information. 7. Insurance a. General Requirements. Provider shall obtain, at its sole expense, Commercial General Liability Insurance, Automobile Insurance, Workers’ Compensation Insurance, and any additional insurance as may be required by County’s Risk Manager as such insurance requirements are described in the Orange County Risk Transfer Policy and Orange County Minimum Insurance Coverage Requirements (each document is incorporated herein by reference and may be viewed at http://www.orangecountync.gov/departments/purchasing_division/contracts.php.) If County’s Risk Manager determines additional insurance coverage is required such additional insurance shall consist of N/A (if no additional insurance required mark N/A as being not applicable). Provider shall not commence work until such insurance is in effect and certification thereof has been received by the County's Risk Manager. 8. Indemnity a. Indemnity. To the extent authorized by North Carolina law the Provider agrees, without limitation, to defend, indemnify and hold harmless the County from all loss, liability, claims or expense, including attorney's fees, arising out of or related to the Project and arising from property damage or bodily injury including death to any person or persons caused in whole or in part by the negligence or misconduct of the Provider except to the extent same are caused by the negligence or willful misconduct of the County. It is the intent of this provision to require the Provider to indemnify the County to the fullest extent permitted under North Carolina law. 9. Amendments to the Agreement a. Changes in Basic Services. Changes in the Basic Services and entitlement to additional compensation or a change in duration of this Agreement shall be made by a written Amendment to this Agreement executed by the County and the Provider. The Provider shall proceed to perform the Services required by the Amendment only after receiving a fully executed Amendment from the County. 10. Termination Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Revised 01/24 6 a. Termination for Convenience of the County. This Agreement may be terminated without cause by the County and for its convenience upon seven (7) days prior written notice to the Provider. b. Other Termination. The Provider may terminate this Agreement based upon the County's material breach of this Agreement; provided, the County has not taken all reasonable actions to remedy the breach. The Provider shall give the County seven (7) days' prior written notice of its intent to terminate this Agreement for cause. Either party may terminate this Agreement upon notice to the other party that obligations pursuant to this Agreement are made impractical due to declarations of emergency by Orange County or by North Carolina due to events directly impacting Orange County. Both parties shall remain responsible for all payment and performance due up to the receipt of such notice, but shall have no further obligation or responsibility beyond that date provided the terminating party has taken all reasonable steps to complete the performance of its obligations. c. Compensation After Termination. i) In the event of termination, the Provider shall be paid that portion of the fees and expenses that it has earned to the date of termination, less any costs or expenses incurred or anticipated to be incurred by the County due to errors or omissions of the Provider. Upon request of the County, the Provider shall submit to County all relevant documentation, including but not limited to, job cost records, to support its claims for final compensation. ii) Should this Agreement be terminated, the Provider shall deliver to the County within seven (7) days, at no additional cost, all deliverables including any electronic data or files relating to the Project. d. Waiver. The payment of any sums by the County under this Agreement or the failure of the County to require compliance by the Provider with any provisions of this Agreement or the waiver by the County of any breach of this Agreement shall not constitute a waiver of any claim for damages by the County for any breach of this Agreement or a waiver of any other required compliance with this Agreement. e. Suspension. County may suspend the Basic Services and this Agreement at any time for County’s convenience and without penalty to County upon three (3) days’ notice to Provider. Upon any suspension by County, Provider shall discontinue the Basic Services and shall not resume the Basic Services until notified to proceed by County. 11. Additional Provisions a. Limitation and Assignment. The County and the Provider each bind themselves, their successors, assigns and legal representatives to the terms of this Agreement. Neither the County nor the Provider shall assign or transfer its interest in this Agreement without the written consent of the other. There are no third-party beneficiaries of this Agreement and nothing in this Agreement, express or implied, is intended to confer on any person other than the parties hereto (and their respective successors, heirs and permitted assigns), any rights, remedies, or obligations. Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Revised 01/24 7 b. Governing Law. This Agreement and the duties, responsibilities, obligations and rights of respective parties hereunder shall be governed by the laws of the State of North Carolina. c. Compliance with Laws. Provider shall at all times remain in compliance with all applicable local, state, and federal laws, rules, and regulations including but not limited to all state and federal anti-discrimination laws, policies, rules, and regulations and the Orange County Non-Discrimination Policy and Orange County Living Wage Policy (each Orange County policy is incorporated herein by reference and may be viewed at http://www.orangecountync.gov/departments/purchasing_division/contracts.php.) Any violation of this requirement is a breach of this Agreement and County may immediately terminate this Agreement without further obligation on the part of the County. This paragraph is not intended to limit and does not limit the definition of breach to discrimination. By executing this Agreement Provider affirms that Provider and any subcontractors of Provider are and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. By executing this Agreement Provider certifies that Provider has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.58. By executing this Agreement Provider certifies that Provider has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.81. d. Dispute Resolution. Any and all suits or actions to enforce, interpret or seek damages with respect to any provision of, or the performance or non-performance of, this Agreement shall be brought in the General Court of Justice of North Carolina sitting in Orange County, North Carolina. It is agreed by the parties that no other court shall have jurisdiction or venue with respect to such suits or actions. Binding arbitration may not be initiated by either Party, however, the Parties may agree to nonbinding mediation of any dispute prior to the bringing of a suit or action. e. Entire Agreement. This Agreement, together with the RFP and its attachments and the Proposal and its attachments, represents the entire and integrated agreement between the County and the Provider and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both parties. Modifications may be evidenced by facsimile signatures. f. Severability. If any provision of this Agreement is held as a matter of law to be unenforceable, the remainder of this Agreement shall be valid and binding upon the Parties. g. Ownership of Work Product. Should Provider’s performance of this Agreement generate documents, items or things that are specific to this Project such documents, items or things shall become the property of the County and may be used on any other project without additional compensation to the Provider. The use of the documents, items or things by the County or by any person or entity for any purpose other than the Project as set forth in this Agreement shall be at the full risk of the County. Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Revised 01/24 8 h. Non-Appropriation and Government Action. Provider acknowledges that County is a governmental entity, and the validity of this Agreement is based upon the availability of public funding under the authority of its statutory mandate. In the event that public funds are unavailable or not appropriated for the performance of County’s obligations under this Agreement, then this Agreement shall automatically expire without penalty to County immediately upon written notice to Provider of the unavailability or non-appropriation of public funds. It is expressly agreed that County shall not activate this non-appropriation provision for its convenience or to circumvent the requirements of this Agreement. In the event of a change in the County’s statutory authority, mandate or mandated functions, by state or federal legislative or regulatory action, which adversely affects County’s authority to continue its obligations under this Agreement, then this Agreement shall automatically terminate without penalty to County upon written notice to Provider of such limitation or change in County’s legal authority. i. Signatures. This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the consent of the Parties to utilize electronic signatures and the intent of the Parties to comply with Article 11A and Article 40 of North Carolina General Statute Chapter 66. j. Notices. Any notice required by this Agreement shall be in writing and delivered by certified or registered mail, return receipt requested to the following: Orange County Provider’s Name & Address Attention: County Manager Tradebe Environmental P.O. Box 8181 1433 E. 83rd Ste. 200 Hillsborough, NC 27278 Merrillville, IN 46410 IN WITNESS WHEREOF, the Parties, by and through their authorized agents, have hereunder set their hands and seal, all as of the day and year first above written. ORANGE COUNTY: PROVIDER: By: _________________________________ By: __________________________________ Printed Name and Title Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 EVP, Commercial and Business Revised 01/24 9 ORANGE COUNTY—INTERNAL USE ONLY ______________________________________________________________________________ Finance Information Vendor Name: Tradebe Environmental Services, LLC Vendor Contact Person: Christi Lopez Phone: 219-397- 3954 Address: 1433 E 83rd Ste. 200 City Merrillville State: IN Zip: 46410 Department: Solid Waste Amount: $1,738,744 Purpose: Household Hazardous Waste Disposal Budget Code(s): 50353020-630003 Vendor # 65731 Vendor Status with NCSOS: Active Vendor is a BOCC consultant: Yes No Contract Details Contract Type: New Amendment (Original Contract: ) (Most Recent Amendment ) Effective Date July 1, 2026 End Date June 30, 2031 Notice Date (Notice Purpose ) Award Approved by Board (Agenda Date: May 19, 2026); Made or Administered by Signature Authority - BOCC Express Delegation (Agenda Date: ) - Policy 9.4: Under $5,000; Service Under $90,000; Construction Under $250,000 - Budget Policy Section XV (Capital Improvement Project: ) Bidding Informal Bidding ($30k-$90k); Formal RFP ($90k+); Other (<$30k); Exception(# ) Department Affirmation This agreement is approved as to technical form and content and I as Department Director affirmatively state work on this project has not been initiated prior to execution of the agreement. This agreement is approved as to technical form and content . Services related to this agreement have already begun or been completed. Description of the nature of the emergency condition that was addressed: Department Director’s Signature ________________________________________ Date: ________ Information Technologies This agreement has been reviewed and is approved as to information technology content and specifications: Office of the Chief Information Officer___________________________________ Date: ________ Inapplicable because no hardware/software purchases or related services Risk Management This agreement is approved for sufficiency of insurance standards, specifications, and requirements: Office of the Risk Management Officer___________________________________ Date: _________ Financial Services This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act: Office of the Chief Financial Officer ____________________________________ Date: _________ Legal Services This agreement is approved as to legal form and sufficiency: Office of the County Attorney __________________________________________Date: ________ Clerk to the Board All Docusign contracts must be copied to the Clerk upon completion: occlerkdocs@orangecountync.gov The following signature block is for hard copies only and is not required for Docusign contracts: Received for record retention: Office of the Clerk to the Board __________________________________________Date:_________ Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 5/21/2026 5/25/2026 6/16/2026 6/17/2026 Revised 01/24 10 Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Holder Identifier : 7777777707070700077763616065553330763735764015474607762215770634132071660557146323320716045773247451007344055712274310073660355720145320734225551667213007720631552674130077727252025773110777777707000707007 6666666606060600062606466204446200620200626204220006222004062062002062022262600602220600202626004002006200006042262022062020262620402220622020404220060006022044222660240066646062240664440666666606000606006Certificate No :570117412523CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) 12/30/2025 IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. PRODUCER Aon Risk Services Central, Inc. Chicago IL Office 200 East Randolph Chicago IL 60601 USA PHONE (A/C. No. Ext): E-MAIL ADDRESS: INSURER(S) AFFORDING COVERAGE NAIC # (866) 283-7122 INSURED 36940Indian Harbor Insurance CompanyINSURER A: 19445National Union Fire Ins Co of PittsburghINSURER B: 19399AIU Insurance CompanyINSURER C: INSURER D: INSURER E: INSURER F: FAX (A/C. No.):(800) 363-0105 CONTACT NAME: Tradebe Environmental Services, LLC 1433 E 83rd Ave Suite 200 Merrillville IN 46410 USA COVERAGES CERTIFICATE NUMBER:570117412523 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.Limits shown are as requested POLICY EXP (MM/DD/YYYY) POLICY EFF (MM/DD/YYYY) SUBR WVD INSR LTR ADDL INSD POLICY NUMBER TYPE OF INSURANCE LIMITS COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR POLICY LOC EACH OCCURRENCE DAMAGE TO RENTED PREMISES (Ea occurrence) MED EXP (Any one person) PERSONAL & ADV INJURY GENERAL AGGREGATE PRODUCTS - COMP/OP AGG X X X GEN'L AGGREGATE LIMIT APPLIES PER: $2,000,000 $300,000 $10,000 $2,000,000 $4,000,000 $4,000,000 A 10/31/2025 10/31/2026 Y US00077228LI25A PRO- JECT OTHER: AUTOMOBILE LIABILITY ANY AUTO OWNED AUTOS ONLY SCHEDULED AUTOS HIRED AUTOS ONLY NON-OWNED AUTOS ONLY BODILY INJURY ( Per person) PROPERTY DAMAGE (Per accident) X BODILY INJURY (Per accident) $5,000,000B12/31/2025 12/31/2026 AOS 011941614B 12/31/2025 12/31/2026 MA COMBINED SINGLE LIMIT (Ea accident) 011941615 EXCESS LIAB X OCCUR CLAIMS-MADE AGGREGATE EACH OCCURRENCE DED $8,000,000 $8,000,000 $10,000 10/31/2025UMBRELLA LIABA 10/31/2026US00077229LI25A RETENTIONX X E.L. DISEASE-EA EMPLOYEE E.L. DISEASE-POLICY LIMIT E.L. EACH ACCIDENT $1,000,000 X OTH- ER PER STATUTEC12/31/2025 12/31/2026 AOS 011941613C 12/31/2025 12/31/2026 $1,000,000 Y / N (Mandatory in NH) ANY PROPRIETOR / PARTNER / EXECUTIVE OFFICER/MEMBER EXCLUDED?N / A Y YN WI WORKERS COMPENSATION AND EMPLOYERS' LIABILITY If yes, describe under DESCRIPTION OF OPERATIONS below $1,000,000 011941612 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Orange County, its officers, agents and employees are included as Additional Insured in accordance with the policy provisions of the General Liability policy. General Liability policy evidenced herein is Primary and Non-Contributory to other insurance available to an Additional Insured, but only in accordance with the policy's provisions. A Waiver of Subrogation is granted in favor of Orange County in accordance with the policy provisions of the Workers Compensation policy. Should General Liability, Automobile Liability and Workers' Compensation policies be cancelled before the expiration date thereof, the policy provisions will govern how notice of cancellation may be delivered to certificate holders in accordance with the policy provisions. CANCELLATIONCERTIFICATE HOLDER AUTHORIZED REPRESENTATIVEOrange County 300 West Tryon Street Hillsborough NC 27278 USA ACORD 25 (2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Additional Named Insureds List AGENCY CUSTOMER ID: ADDITIONAL REMARKS SCHEDULE LOC #: ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER:ACORD 25 FORM TITLE:Certificate of Liability Insurance EFFECTIVE DATE: CARRIER NAIC CODE POLICY NUMBER NAMED INSUREDAGENCY See Certificate Number: See Certificate Number: Aon Risk Services Central, Inc. 570000084433 570117412523 570117412523 Page _ of _ Tradebe Environmental Services, LLC Tradebe Environmental Services, LLC Tradebe Treatment and Recycling, LLC Tradebe Treatment and Recycling Nashville, LLC Tradebe Treatment and Recycling Wisconsin, LLC Tradebe Treatment and Recycling Northeast, LLC Norlite, LLC Tradebe Transportation, LLC Tradebe Thunderbird Trucking Aaron Oil Company, LLC International Hydrocarbon Services, LLC Tradebe Industrial Services, LLC Tradebe Treatment and Recycling of Baton Rouge, LLC Tradebe Capital Corporation Tradebe Treatment and Recycling of Tennessee, LLC First Response, a Tradebe Company LLC Tradebe Treatment and Recycling of Bridgeport, LLC Tradebe Treatment and Recycling of Stoughton, LLC Tradebe Treatment and Recycling of Northborough, LLC Curie Environmental Services, a Tradebe company ACORD 101 (2008/01)© 2008 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Contractor's Pollution and Professional AGENCY CUSTOMER ID: ADDITIONAL REMARKS SCHEDULE LOC #: ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER:ACORD 25 FORM TITLE:Certificate of Liability Insurance EFFECTIVE DATE: CARRIER NAIC CODE POLICY NUMBER NAMED INSUREDAGENCY See Certificate Number: See Certificate Number: Aon Risk Services Central, Inc. 570000084433 570117412523 570117412523 Page _ of _ Tradebe Environmental Services, LLC Policy Type: Professional Liability and Contractors Pollution Liability, Claims-Made Insurer Affording Coverage: Beazley Excess and Surplus Insurance Inc Policy Number: D3B573250101 Effective Date: 12/31/2025 Expiration Date: 12/31/2026 Limit of Liability: $10,000,000 aggregate / $10,000,000 each claim Policy Type: Site Pollution Liability - Claims-Made - States / NY, per location schedule on file with company Insurer Affording Coverage: Beazley Excess and Surplus Insurance Inc Policy Number: D38C50250201 Effective Date: 12/31/2025 Expiration Date: 12/31/2026 Limit of Liability: $5,000,000 aggregate / $5,000,000 each pollution condition Policy Type: Site Pollution Liability - Claims-Made - States / CT, MA, per location schedule on file with company Insurer Affording Coverage: Beazley Excess and Surplus Insurance Inc Policy Number: D38C54250201 Effective Date: 12/31/2025 Expiration Date: 12/31/2026 Limit of Liability: $5,000,000 aggregate / $5,000,000 each pollution condition Policy Type: Site Pollution Liability - Claims-Made - States / WI, TN and IN, per location schedule on file with company Insurer Affording Coverage: Beazley Excess and Surplus Insurance Inc Policy Number: D3B552250101 Effective Date: 12/31/2025 Expiration Date: 12/31/2026 Limit of Liability: $5,000,000 aggregate / $4,000,000 each pollution condition Policy Type: Environmental Site Liability - Claims-Made, per location schedule on file with company Insurer Affording Coverage: Beazley Excess and Surplus Insurance Inc Policy Number: D3B57F250101 Effective Date: 12/31/2025 Expiration Date: 12/31/2029 Limit of Liability: $5,000,000 aggregate / $5,000,000 each pollution condition ACORD 101 (2008/01)© 2008 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 IXI 405 0910 © 2010 X.L. America, Inc. All Rights Reserved. May not be copied without permission. ENDORSEMENT # THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. CANCELLATION NOTIFICATION TO OTHERS ENDORSEMENT In the event coverage is cancelled for any statutorily permitted reason, other than nonpayment of premium, advanced written notice will be mailed or delivered to person(s) or entity(ies) according to the notification schedule shown below: Name of Person(s) or Entity(ies)Mailing Address: This endorsement, effective 12:01 a.m.,, forms a part of Policy No. US00077228LI2 A issued to Tradebe Environmental Services LLC, by Indian Harbor Insurance Company.. Number of Days Advanced Notice of Cancellation: Any person or organization that you are required in a written contract or written agreement to include as an additional insured provided the Bodily Injury or Property Damage occurs subsequent to the execution of the written contract or written agreement. 30 All other 10 for nonpayment All other terms and conditions of the Policy remain unchanged. Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 POLICY NUMBER: 011941615 Effective: 12/31/2025 COMMERCIAL AUTO CA 20 48 10 13 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. CA 20 48 10 13 © Insurance Services Office, Inc., 2011 Page 1 of 1 DESIGNATED INSURED FOR COVERED AUTOS LIABILITY COVERAGE This endorsement modifies insurance provided under the following: AUTO DEALERS COVERAGE FORM BUSINESS AUTO COVERAGE FORM MOTOR CARRIER COVERAGE FORM With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by this endorsement. This endorsement identifies person(s) or organization(s) who are "insureds" for Covered Autos Liability Coverage under the Who Is An Insured provision of the Coverage Form. This endorsement does not alter coverage provided in the Coverage Form. This endorsement changes the policy effective on the inception date of the policy unless another date is indicated below. Named Insured: Endorsement Effective Date: SCHEDULE Name Of Person(s) Or Organization(s): WHERE REQUIRED BY WRITTEN CONTRACT Information required to complete this Schedule, if not shown above, will be shown in the Declarations. Each person or organization shown in the Schedule is an "insured" for Covered Autos Liability Coverage, but only to the extent that person or organization qualifies as an "insured" under the Who Is An Insured provision contained in Paragraph A.1. of Section II – Covered Autos Liability Coverage in the Business Auto and Motor Carrier Coverage Forms and Paragraph D.2. of Section I – Covered Autos Coverages of the Auto Dealers Coverage Form. TRADEBE CAPITAL CORPORATION 12/31/2025 Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 POLICY NUMBER: 011941614 Effective: 12/31/2025 COMMERCIAL AUTO CA 20 48 10 13 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. CA 20 48 10 13 © Insurance Services Office, Inc., 2011 Page 1 of 1 DESIGNATED INSURED FOR COVERED AUTOS LIABILITY COVERAGE This endorsement modifies insurance provided under the following: AUTO DEALERS COVERAGE FORM BUSINESS AUTO COVERAGE FORM MOTOR CARRIER COVERAGE FORM With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by this endorsement. This endorsement identifies person(s) or organization(s) who are "insureds" for Covered Autos Liability Coverage under the Who Is An Insured provision of the Coverage Form. This endorsement does not alter coverage provided in the Coverage Form. This endorsement changes the policy effective on the inception date of the policy unless another date is indicated below. Named Insured: Endorsement Effective Date: SCHEDULE Name Of Person(s) Or Organization(s): WHERE REQUIRED BY WRITTEN CONTRACT Information required to complete this Schedule, if not shown above, will be shown in the Declarations. Each person or organization shown in the Schedule is an "insured" for Covered Autos Liability Coverage, but only to the extent that person or organization qualifies as an "insured" under the Who Is An Insured provision contained in Paragraph A.1. of Section II – Covered Autos Liability Coverage in the Business Auto and Motor Carrier Coverage Forms and Paragraph D.2. of Section I – Covered Autos Coverages of the Auto Dealers Coverage Form. 12/31/2025 TRADEBE CAPITAL CORPORATION Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 POLICY NUMBER:COMMERCIAL AUTO CA 20 01 10 13 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. CA 20 01 10 13 © Insurance Services Office, Inc., 2011 Page 1 of 2 LESSOR ADDITIONAL INSURED AND LOSS PAYEE This endorsement modifies insurance provided under the following: AUTO DEALERS COVERAGE FORM BUSINESS AUTO COVERAGE FORM MOTOR CARRIER COVERAGE FORM With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by the endorsement. This endorsement changes the policy effective on the inception date of the policy unless another date is indicated below. Named Insured: Endorsement Effective Date: SCHEDULE Insurance Company: Policy Number: Effective Date: 12/31/202 Expiration Date: 12/31/202 Named Insured Address: Additional Insured (Lessor):ANY LESSOR OF A "LEASED AUTO" THAT QUALIFIES AS A COVERED 'AUTO' AT THE TIME OF LOSS, BUT THIS ADDITIONAL INSURED STATUS DOES NOT APPLY TO A LESSOR OF A "LEASED AUTO" THAT IS LEASED OR RENTED WITH AN OPERATOR. Address: Designation Or Description Of "Leased Autos":ANY "LEASED AUTO" THAT QUALIFIES AS A COVERED 'AUTO' AT THE TIME OF LOSS, BUT THIS ADDITIONAL INSURED STATUS DOES NOT APPLY TO A LESSOR OF A LEASED AUTO" THAT IS LEASED OR RENTED WITH AN OPERATOR. TRADEBE CAPITAL CORPORATION 12/31/2025 TRADEBE CAPITAL CORPORATION 141 W JACKSON BLVD STE 1200 CHICAGO, IL, 60604 Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Page 2 of 2 © Insurance Services Office, Inc., 2011 CA 20 01 10 13 Coverages Limit Of Insurance Covered Autos Liability $00,000 Each "Accident" Comprehensive Actual Cash Value Or Cost Of Repair, Whichever Is Less, Minus $Deductible For Each Covered "Leased Auto" Collision Actual Cash Value Or Cost Of Repair, Whichever Is Less, Minus $Deductible For Each Covered "Leased Auto" Specified Causes Of Loss Actual Cash Value Or Cost Of Repair, Whichever Is Less, Minus $Deductible For Each Covered "Leased Auto" Information required to complete this Schedule, if not shown above, will be shown in the Declarations. A. Coverage 1.Any "leased auto" designated or described in the Schedule will be considered a covered "auto" you own and not a covered "auto" you hire or borrow. 2.For a "leased auto" designated or described in the Schedule, the Who Is An Insured provision under Covered Autos Liability Coverage is changed to include as an "insured" the lessor named in the Schedule. However, the lessor is an "insured" only for "bodily injury" or "property damage" resulting from the acts or omissions by: a.You; b.Any of your "employees" or agents; or c.Any person, except the lessor or any "employee" or agent of the lessor, operating a "leased auto" with the permission of any of the above. 3.The coverages provided under this endorsement apply to any "leased auto" described in the Schedule until the expiration date shown in the Schedule, or when the lessor or his or her agent takes possession of the "leased auto", whichever occurs first. B. Loss Payable Clause 1.We will pay, as interest may appear, you and the lessor named in this endorsement for "loss" to a "leased auto". 2.The insurance covers the interest of the lessor unless the "loss" results from fraudulent acts or omissions on your part. 3.If we make any payment to the lessor, we will obtain his or her rights against any other party. C. Cancellation 1.If we cancel the policy, we will mail notice to the lessor in accordance with the Cancellation Common Policy Condition. 2.If you cancel the policy, we will mail notice to the lessor. 3.Cancellation ends this agreement. D.The lessor is not liable for payment of your premiums. E. Additional Definition As used in this endorsement: "Leased auto" means an "auto" leased or rented to you, including any substitute, replacement or extra "auto" needed to meet seasonal or other needs, under a leasing or rental agreement that requires you to provide direct primary insurance for the lessor. SEE SCHEDULE Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 POLICY NUMBER:COMMERCIAL AUTO CA 20 01 10 13 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. CA 20 01 10 13 © Insurance Services Office, Inc., 2011 Page 1 of 2 LESSOR ADDITIONAL INSURED AND LOSS PAYEE This endorsement modifies insurance provided under the following: AUTO DEALERS COVERAGE FORM BUSINESS AUTO COVERAGE FORM MOTOR CARRIER COVERAGE FORM With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by the endorsement. This endorsement changes the policy effective on the inception date of the policy unless another date is indicated below. Named Insured: Endorsement Effective Date: SCHEDULE Insurance Company: Policy Number: Effective Date: 12/31/202 Expiration Date: 12/31/202 Named Insured: Address: Additional Insured (Lessor):ANY LESSOR OF A "LEASED AUTO" THAT QUALIFIES AS A COVERED 'AUTO' AT THE TIME OF LOSS, BUT THIS ADDITIONAL INSURED STATUS DOES NOT APPLY TO A LESSOR OF A "LEASED AUTO" THAT IS LEASED OR RENTED WITH AN OPERATOR. Address: Designation Or Description Of "Leased Autos":ANY "LEASED AUTO" THAT QUALIFIES AS A COVERED 'AUTO' AT THE TIME OF LOSS, BUT THIS ADDITIONAL INSURED STATUS DOES NOT APPLY TO A LESSOR OF A LEASED AUTO" THAT IS LEASED OR RENTED WITH AN OPERATOR. TRADEBE CAPITAL CORPORATION 12/31/2025 TRADEBE CAPITAL CORPORATION 141 W JACKSON BLVD STE 1200 CHICAGO, IL, 60604 Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Page 2 of 2 © Insurance Services Office, Inc., 2011 CA 20 01 10 13 Coverages Limit Of Insurance Covered Autos Liability $00,000 Each "Accident" Comprehensive Actual Cash Value Or Cost Of Repair, Whichever Is Less, Minus $Deductible For Each Covered "Leased Auto" Collision Actual Cash Value Or Cost Of Repair, Whichever Is Less, Minus $Deductible For Each Covered "Leased Auto" Specified Causes Of Loss Actual Cash Value Or Cost Of Repair, Whichever Is Less, Minus $Deductible For Each Covered "Leased Auto" Information required to complete this Schedule, if not shown above, will be shown in the Declarations. A. Coverage 1.Any "leased auto" designated or described in the Schedule will be considered a covered "auto" you own and not a covered "auto" you hire or borrow. 2.For a "leased auto" designated or described in the Schedule, the Who Is An Insured provision under Covered Autos Liability Coverage is changed to include as an "insured" the lessor named in the Schedule. However, the lessor is an "insured" only for "bodily injury" or "property damage" resulting from the acts or omissions by: a.You; b.Any of your "employees" or agents; or c.Any person, except the lessor or any "employee" or agent of the lessor, operating a "leased auto" with the permission of any of the above. 3.The coverages provided under this endorsement apply to any "leased auto" described in the Schedule until the expiration date shown in the Schedule, or when the lessor or his or her agent takes possession of the "leased auto", whichever occurs first. B. Loss Payable Clause 1.We will pay, as interest may appear, you and the lessor named in this endorsement for "loss" to a "leased auto". 2.The insurance covers the interest of the lessor unless the "loss" results from fraudulent acts or omissions on your part. 3.If we make any payment to the lessor, we will obtain his or her rights against any other party. C. Cancellation 1.If we cancel the policy, we will mail notice to the lessor in accordance with the Cancellation Common Policy Condition. 2.If you cancel the policy, we will mail notice to the lessor. 3.Cancellation ends this agreement. D.The lessor is not liable for payment of your premiums. E. Additional Definition As used in this endorsement: "Leased auto" means an "auto" leased or rented to you, including any substitute, replacement or extra "auto" needed to meet seasonal or other needs, under a leasing or rental agreement that requires you to provide direct primary insurance for the lessor. SEE SCHEDULE Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 COMMERCIAL AUTO CA 99481013 THISENDORSEMENT CHANGES THE POLICY.PLEASE READ IT CAREFULLY. CA 99481013 © I nsuranceServicesOffice,I nc.,2011 Page 1 of1 POLLUTION LIABILITY BROADENED COVERAGE FOR COVERED AUTOS BUSINESS AUTO AND MOTOR CARRIER COVERAGE FORMS Thisendorsementmodifiesinsuranceprovided underthefollowing: BUSI NESS AUTO COVERAGE FORM M OTOR CARRI ER COVERAGE FORM W ith respectto coverage provided by this endorsement,the provisions ofthe Coverage Form apply unless modified bytheendorsement. A.Covered AutosLiabilityCoverage ischanged as follows: 1.Paragraph a.of the Pollution Exclusion applies only to liability assumed under a contractoragreement. 2.W ith respect to the coverage afforded by Paragraph A.1.above,Exclusion B.6.Care, CustodyOr Controldoesnotapply. B.ChangesInDefinitions Forthepurposesofthisendorsement,Paragraph D.ofthe Definitions Section is replaced by the following: D."Covered pollutioncostorexpense" meansany costorexpensearisingoutof: 1.Anyrequest,demand,orderorstatutoryor regulatoryrequirementthatany"insured" or otherstestfor,monitor,clean up,remove, contain,treat,detoxify or neutralize,or in anywayrespond to,or assessthe effects of"pollutants";or 2.Any claim or "suit" by or on behalfofa governmental authority for damages becauseoftestingfor,monitoring,cleaning up, removing, containing, treating, detoxifying or neutralizing,or in any way responding to or assessing the effects of "pollutants". "Covered pollution costor expense" does not include anycostorexpense arising outofthe actual, alleged or threatened discharge, dispersal, seepage, migration, release or escapeof"pollutants": a.Beforethe"pollutants" oranypropertyin whichthe"pollutants" arecontained are moved from the place where they are accepted bythe"insured" formovement intoorontothecovered "auto";or b.Afterthe "pollutants" or anypropertyin whichthe"pollutants" arecontained are moved from the covered "auto" to the place where they are finally delivered, disposed of or abandoned by the "insured". Paragraphs a.and b.abovedonotapplyto "accidents" thatoccurawayfrom premises owned by or rented to an "insured" with respectto "pollutants" notin or upon a covered "auto" if: (1)The "pollutants" or any property in which the "pollutants" are contained areupset,overturned ordamaged as aresultofthemaintenanceoruseof acovered "auto";and (2)The discharge,dispersal,seepage, migration,release or escape ofthe "pollutants" is caused directly by suchupset,overturnordamage. —˙ Policy # 011941615 Effective: 12/31/2025 Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 12/31/2025 011941615 TRADEBE CAPITAL CORPORATION NATIONAL UNION FIRE INSURANCE COMPANY OF PITTSBURGH, PA. Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 12/31/2025 TRADEBE CAPITAL CORPORATION NATIONAL UNION FIRE INSURANCE COMPANY OF PITTSBURGH, PA. 011941614 Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Policy # 011941615 Effective Date: 12/31/2025 COMMERCIAL AUTO CA 04 49 11 16 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. CA 04 49 11 16 © Insurance Services Office, Inc., 2016 Page 1 of 1 PRIMARY AND NONCONTRIBUTORY – OTHER INSURANCE CONDITION This endorsement modifies insurance provided under the following: AUTO DEALERS COVERAGE FORM BUSINESS AUTO COVERAGE FORM MOTOR CARRIER COVERAGE FORM With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by the endorsement. A.The following is added to the Other Insurance Condition in the Business Auto Coverage Form and the Other Insurance – Primary And Excess Insurance Provisions in the Motor Carrier Coverage Form and supersedes any provision to the contrary: This Coverage Form's Covered Autos Liability Coverage is primary to and will not seek contribution from any other insurance available to an "insured" under your policy provided that: 1.Such "insured" is a Named Insured under such other insurance; and 2.You have agreed in writing in a contract or agreement that this insurance would be primary and would not seek contribution from any other insurance available to such "insured". B.The following is added to the Other Insurance Condition in the Auto Dealers Coverage Form and supersedes any provision to the contrary: This Coverage Form's Covered Autos Liability Coverage and General Liability Coverages are primary to and will not seek contribution from any other insurance available to an "insured" under your policy provided that: 1.Such "insured" is a Named Insured under such other insurance; and 2.You have agreed in writing in a contract or agreement that this insurance would be primary and would not seek contribution from any other insurance available to such "insured". Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Named Insured: TRADEBE CAPITAL CORPORATION Policy Term: 12-31-2025 to 12-31-2026 Policy Number: 011941614 Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 ENDORSEMENT # This endorsement, effective 12:01 A.M. 12/31/2025 Policy No. 01-194-1615 issued to TRADEBE CAPITAL CORPORATION forms a part of By NAT I ONAL UN I ON FI RE INSURANCE COMPANY OF PITTSBURGH, PA. THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. LIMITED ADVICE OF CANCELLATION TO SCHEDULED ENTITIES SCHEDULE _NAME OF PERSON OR ORGANIZATION E-MAIL OR U.S. POSTAL SERVICE ADDRESS AS REQUIRED BY WRITTEN CONTRACT 108538 (03/11) Page 1 of 2 Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 This policy is amended as follows: In the event that the Insurer cancels this policy for any reason other than non-payment of premium, and 1.the cancellation effective date is prior to this policy's expiration date; 2.the First Named Insured is under an existing contractual obligation to notify a certificate(s) holder(s) when this policy is canceled (hereinafter, the "Certificate Holder(s)") and has provided the Insurer, either directly or through it's broker of record, either: (a)the name of the entity shown on the certificate, a contact name at such entity and the U.S. Postal Service mailing address of each such entity; or (b)the email address of a contact at each such entity; and 3.prior to the effective date of cancellation, the First Named Insured confirms to the Insurer, either directly or through its broker of record, that the persons or organizations set forth in the Schedule above, as well as their respective addresses listed, should continue to be a part of the Schedule and, if not, the names of the persons or organizations that should be deleted, the Insurer will provide advice of cancellation (the "Advice") to each such Certificate Holder(s) confirmed by the First Named Insured in writing to be correctly a part of the Schedule within 3Q_ days after the First Named Insured confirms the accuracy of the Schedule above with the Insurer; provided, however, that if a specific number of days is not stated above, then the Advice will be provided to such Certificate Holder(s) as soon as reasonably practicable after the First Named Insured confirms the accuracy of the Schedule above with the Insurer. Proof of the Insurer emailing the Advice, using the information provided and subsequently confirmed by the First Named Insured in writing, will serve as proof that the Insurer has fully satisfied its obligations under this endorsement. This endorsement does not affect, in any way, coverage provided under this policy or the cancellation of this policy or the effective date thereof, nor shall this endorsement invest any rights in any entity not insured under this policy. The following Definitions apply to this endorsement: 1.First Named Insured means the Named Insured shown on the Declarations Page of this policy. 2.Insurer means the insurance company shown in the header on the Declarations Page of this policy. All other terms, conditions and exclusions shall remain the same. Authorized Representative 108538 (03/11) Page 2 of 2 Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 ENDORSEMENT # This endorsement, effective 12:01 A.M. 12/31/2025 Policy No. 01-194-1614 issued to TRADEBE CAPITAL CORPORATION forms a part of By NAT I ONAL UN I ON FI RE INSURANCE COMPANY OF PITTSBURGH, PA. THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. LIMITED ADVICE OF CANCELLATION TO SCHEDULED ENTITIES SCHEDULE _NAME OF PERSON OR ORGANIZATION E-MAIL OR U.S. POSTAL SERVICE ADDRESS AS REQUIRED BY WRITTEN CONTRACT 108538 (03/11) Page 1 of 2 Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 This policy is amended as follows: In the event that the Insurer cancels this policy for any reason other than non-payment of premium, and 1.the cancellation effective date is prior to this policy's expiration date; 2.the First Named Insured is under an existing contractual obligation to notify a certificate(s) holder(s) when this policy is canceled (hereinafter, the "Certificate Holder(s)") and has provided the Insurer, either directly or through it's broker of record, either: (a)the name of the entity shown on the certificate, a contact name at such entity and the U.S. Postal Service mailing address of each such entity; or (b)the email address of a contact at each such entity; and 3.prior to the effective date of cancellation, the First Named Insured confirms to the Insurer, either directly or through its broker of record, that the persons or organizations set forth in the Schedule above, as well as their respective addresses listed, should continue to be a part of the Schedule and, if not, the names of the persons or organizations that should be deleted, the Insurer will provide advice of cancellation (the "Advice") to each such Certificate Holder(s) confirmed by the First Named Insured in writing to be correctly a part of the Schedule within 3Q_ days after the First Named Insured confirms the accuracy of the Schedule above with the Insurer; provided, however, that if a specific number of days is not stated above, then the Advice will be provided to such Certificate Holder(s) as soon as reasonably practicable after the First Named Insured confirms the accuracy of the Schedule above with the Insurer. Proof of the Insurer emailing the Advice, using the information provided and subsequently confirmed by the First Named Insured in writing, will serve as proof that the Insurer has fully satisfied its obligations under this endorsement. This endorsement does not affect, in any way, coverage provided under this policy or the cancellation of this policy or the effective date thereof, nor shall this endorsement invest any rights in any entity not insured under this policy. The following Definitions apply to this endorsement: 1.First Named Insured means the Named Insured shown on the Declarations Page of this policy. 2.Insurer means the insurance company shown in the header on the Declarations Page of this policy. All other terms, conditions and exclusions shall remain the same. Authorized Representative 108538 (03/11) Page 2 of 2 Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 WORKERS COMPENSATION ANO EM PLOVERS LIABILITY INS URA NCE POLICY WC9906 76 (Ed. 04-11) NOTICE OF CANCELLATION TO DESIGNATED PERSON OR ORGANIZATION If we cancel this policy for any statutorily permitted reason other than nonpayment of premium , we Shall endeavor to mail or deliver a written notice in accordance with state law to the person or organiZation shown in the Schedule below. Proof of mailing will be sufficient proof of such notice. This endorsement shall not operate directly or indirectly to benefit any person or organization not named in the schedule below. SCHEDULE Designated Person or Organization: AS PER WRITTEN CONTRACT Designated Person or Organization Address: Contract, Permit or Job Number: Number of Days Notice: 30 All other terms and conditions of this policy remain unchanged. This endOfSement ch anges the pol icy to which it is att�hed and is effective on the date issued unless otherwise stated. (The information below is requted only when this endorsement is issued subsequent to preparation of tile polcy.) Endorsement Effective 12/31/2025 Policy No. 011941612 Insured TRADEBE CAPITAL CORPORATION Insurance Company AIU INSURANCE COMPANY Endorsement No. Premium $ INCL. Countersigned By ____________ _ WC 99 0676 (Ed. Ol-11) Cop)Tis,ht. E\·crest Reinsurance Company, 2011 lndudcs cop)ri.ghtcd mater ia1 of Nati onal Council on Compensa tMm Insurance. Jnc. used ..-.;th its permission. !HWllIDOOfY Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 INSURED COPY EN IL H1 WI 05 00 Page 1 of 1 EVEREST PREMIER INSURANCE COMPANY WISCONSIN IMPORTANT NOTICE Return Premium Wisconsin Administrative Code, Rules of Commissioner of Insurance 6.10 governs the return of policy premium when an insurance policy is canceled before the policy term expires. Under this rule: If an insurance company cancels a property or casualty policy for any reason (including cancellation for non-payment of premium), the premium shall be refunded proportionately based on the number of days left in the policy term. If an insured cancels a property or casualty policy, a penalty may be applied resulting in a return premium that is substantially less than the proportionate amount. Please contact your insurance agent with any questions you may have on this subject. INSURED COPY Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 1 Request for Proposals RFP No 367-OC5468 for Household Hazardous Waste, Used Motor Oil, Used Oil Filters, Waste Antifreeze Collection and Disposal Services RFP Circulation Date: February 3, 2026 Optional Pre-Bid Conference: February 17, 2026, at 11:00 AM Proposal Submission Deadline: March 16, 2026, at 2:00 PM Orange County North Carolina Jovana Amaro Finance Manager - Purchasing finance-purchasing@orangecountync.gov 919-245-2651 Electronic responses ONLY will be accepted for this solicitation ATTACHMENT I Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 2 1. GENERAL INFORMATION 1.1 INSTRUCTIONS TO BIDDERS 1.1.1 All proposals shall be for furnishing supplies, materials, equipment and services in accordance with the applicable plans and specifications prescribed by Orange County. Plans and/or specifications may be obtained at https://www.orangecountync.gov/Bids.aspx 1.1.2 Orange County reserves the right to award the proposal that is in the best interest of Orange County or to reject any or all proposals and to waive minor irregularities. 1.1.3 The successful bidder shall comply fully with the requirements of General Statutes, Section 143-129, as amended. 1.1.4 In the event of default by any Contractor Orange County may procure from other sources whatever service or items is being proposed and hold the Contractor responsible for any excess cost occasioned thereby. 1.1.5 Payment terms are net 30 days. 1.1.6 North Carolina sales and use tax shall not be included in the proposal amount. 1.1.7 Proposals submitted via facsimile or mail shall not be accepted. 1.1.8 Proposals received after opening date and time shall not be considered. 1.1.9 All proposals must contain an authorized original signature. 1.1.10 Attached is a copy of the County’s standardized contract (Attachment F). All insurance requirements are contained therein. Please read the agreement carefully as that document and this bid shall constitute the agreement. The cost of all insurance shall be included in the price(s) bid. 1.1.11 The Contractor shall not commence work until he or she has obtained all the insurance required in Attachment F. Insurance shall be maintained in full force and effect until the Contract, from commencement of the contract and during the entire term of the contact, has been fully and completely performed, as evidenced by final acceptance payment. Contractor shall provide Certificate of Insurance reflecting the aforementioned coverages as proof of coverage. The Certificate of Insurance shall provide for a thirty (30) day written notice to the County in the event of any modifications, cancellation, or expiration of said policies. Work shall not commence until the Contractor has obtained all required insurance and the County has approved verifying certificates of insurance in writing. 1.1.12 Any and all changes or alterations to this RFP shall be made in the form of a written addendum. 1.1.13 Please direct any questions concerning this RFP367-OC5468, to Jovana Amaro, Finance Manager-Purchasing, at email: finance-purchasing@orangecountync.gov 1.1.14 Please be advised that an optional pre-bid virtual conference will be held by the Orange County Solid Waste Department on February 17, 2026, at 11:00 AM. 1.1.15 The attached RFP is included to describe the services desired. During the pre-bid conference, county staff will further describe the services desired and will entertain suggestions, comments and questions. All interested Contractors should be prepared to discuss the RFP during the pre-bid conference. 1.1.16 E-VERIFY HB786 § 143-48.5 imposes E-Verify requirements on contractors who enter into certain contracts with state agencies and local governments. The legislation specifically prohibits governmental units from entering into certain contracts “unless the contractor and the contractor’s subcontractors comply with the requirements of Article 2 of Chapter Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 3 4 of the General Statutes.” (Article 2 of Chapter 64 establishes North Carolina’s E-Verify requirements for private employers). It is important to note that the verification requirement applies to subcontractors as well as contractors. The new law(s) specifically prohibits governmental units from entering into contracts with contractors who have not (or their subs have not) complied with E-Verify requirements. A Completed E-Verify affidavit must be included in your submittal. The electronic version is acceptable. 1.2 DEFINITIONS AGREEMENT: The HHW Contract and any supplemental procedures or Standard Operating Procedures that are agreed upon by all parties. CONTRACTOR: The applicant, vendor, proposer, provider and entity providing the services requested and outlined in the request for proposal and contract. COMPLETE OPERATIONS MANUAL: A document written to provide information on the properly and safely operating, fully staff and provide standard operating procedures for exceptions that may occur. HHW facilities have their own operations manual in which attendants should be familiarized. CONTRACT: A binding document between the county and contractor. CONTRACTOR PROJECT MANAGER: The County’s main contract, employed by the Contractor, will be responsible for communication between the County and Contractor. COUNTY: Orange County, North Carolina, the County’s representative outlined in the request for proposal and contract. COUNTY’S REPRESENTATIVE- The main contact person between the Contractor and the County as it relates to contract management, issues, scheduling, questions, etc. EXTERNAL SITES: The five (5) WRCs within the County. To include Bradshaw, Eubanks, High Rock, Walnut Grove and Ferguson. External for the purposes of this RFP indicate all residents within the County are eligible to utilize the site during business hours. GLOBALLY HARMONIZED SYSTEM (GHS): GHS is an acronym for Globally Harmonized System and serves the same function that the MSDS does in OSHA’s Hazardous Communication Standard. HOUSEHOLD HAZARDOUS WASTE: Chemical products such as cleaning solvents, paints, pesticides and other items disposed of by residential consumers. These wastes may also contain substances that can catch fire, react with other chemicals, explode, or are corrosive or toxic. INTERNAL SITES: Internal sites are defined as sites where only certified personnel are able to access drop-off locations for used oil, used oil filters and antifreeze. For the purposes of this RFP, internal sites consist of Chapel Hill Transit, Orange County Asset Management Fleet Maintenance, Eubanks Landfill, Carrboro Public Works and Hillsborough Public Works. MATERIAL SAFETY DATA SHEET (MSDS): MSDS is an acronym for Material Safety Data Sheet. An Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 4 MSDS is a written document that outlines information and procedures for handling and working with chemicals. Current MSDS documents contain physical and chemical property information, potential hazard information, emergency procedures, and manufacturer contact information. ORANGE COUNTY LANDFILL: Located at 1514 Eubanks Road, houses vehicle and equipment maintenance shop that requires oil filter, oil and anti-freeze pickup. PARTICIPANT: Person(s) delivering HHW materials to include only Orange County residents, utilizing the Household Hazardous Waste materials program. PROPOSER: Person or entity submitting a bid to the RFP. The successful proposer will become the Contractor. REQUEST FOR PROPOSALS (RFP): This document detailing the Household Hazardous Waste material program for Orange County, North Carolina. USED OIL FILTERS, USED OIL, and USED ANTIFREEZE (OFOA): Residuals from performing normal car or vehicle maintenance to include used oil filters, drained oil and drained antifreeze. WASTE AND RECYCLING CENTER (WRC): Orange County has five (5) staffed WRC’s that provide Orange County residents with the opportunity to drop-off numerous items. For the purposes of this RFP, OFOA will be collected from five (5) sites and staffing and HHW collection will occur at two (2) sites. 1.3 GENERAL REQUIREMENTS 1.3.1 Living Wage Orange County is committed to providing its employees with a living wage and encourages agencies it funds to pursue the same goal. 1.3.2 Regulations The contractor will comply with all federal, state and local laws, rules and regulations and ordinances as applicable to the project. 1.3.3 Contract Award Awarded contractor(s) must accept the terms of the sample contract in Attachment F. 1.4 ELIGIBLE CONTRACTOR Eligible Contractors will meet the following requirements: • A business license to operate in NC • Minimum of three years’ experience performing collection and disposal of HHW • Upon receiving the award, meet Orange County Insurance requirements as set forth in Attachment F. • Orange County reserves the right to reject all proposals and may select multiple contractors to provide service. 1.5 SCHEDULE A detailed schedule can be found in Section 1.12 of this RFP. Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 5 1.6 APPLICATION SUBMISSION PROCESS One electronic PDF format proposal must be received by March 16, 2026, at 2:00 PM. The electronic copy should be submitted by e‐mail to finance-purchasing@orangecountync.gov. When submitting materials by e‐mail, you must have a reply from Orange County acknowledging receipt of materials. 1.7 NORTH CAROLINA PUBLIC RECORDS – Confidential Information All Proposals received by Orange County shall be considered public information subject to lawful disclosure under North Carolina Public Records Law. Any proposal material deemed by the vendor to constitute either proprietary or trade secret material shall be designated as such, and each page or section of a page containing such material shall be marked by the vendor. In addition, it shall be the sole responsibility of the vendor to demonstrate to a court of competent jurisdiction that their designation is proper. 1.8 REQUESTING ADDITIONAL INFORMATION AND QUESTIONS Orange County will respond to questions submitted ONLY via e‐mail to finance- purchasing@orangecountync.gov. The deadline for questions is 5:00 PM on February 20, 2026. All questions and responses will be posted on the Orange County website. Neither Orange County staff nor Commissioners will answer questions directly. Critical updated information may be included in Addenda to this RFP. It is important that all Consultants proposing on this RFP periodically check the Orange County’s website https://www.orangecountync.gov/bids.aspx . for any Addenda that may be issued prior to the proposal due date. All Consultants shall be deemed to have read and understood all the information in this RFP and all Addenda thereto. 1.9 PROPOSAL SELECTION PROCESS The submission deadline for this RFP is March 16, 2026, at 2:00 PM submitted via electronic mail. All forms and signatures are due at the time of submission. In addition to timeliness, submissions will be reviewed to ensure the submission is substantially complete and meets other eligibility requirements. If these standards are not met, the proposal will not receive further consideration. General selection review will include: • Timeliness: Proposals will be reviewed to verify submission by the submission deadline. Orange County will reject proposals that do not meet the submission deadline. • Completeness: Proposals will be reviewed to verify completeness. Orange County will reject proposals that do not address all items in these sections and are thus materially incomplete. • Criteria Review: Proposals will be rated and ranked based on evaluation criteria included in this RFP. • Appeals Process: There will be no appeals process. 1.10 CORRECTIONS TO DEFICIENT APPLICATIONS After the proposal’s due date, no unsolicited information will be considered. However, Orange County staff may contact the Contractor to correct non‐substantive deficiencies. Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 6 1.11 OPTIONAL PRE-PROPOSAL CONFERENCE A non-mandatory pre-proposal conference is scheduled to be held virtually on February 17, 2026, at 11:00 AM. by the Orange County Solid Waste Department. Below is the link to join the meeting: Microsoft Teams meeting Join: https://teams.microsoft.com/meet/2860171555665?p=3hvAHtFXL8Rvgzb4ph Meeting ID: 286 017 155 566 5 Passcode: ns6hr734 At the conference, representatives of the County will be available to answer and explain the intent of this RFP. To the extent possible, the County will answer questions and concerns raised at that time. 1.12 PROCUREMENT SCHEDULE The County plans to adhere to the following procurement schedule to the extent possible. Changes to the procurement schedule shall be at the sole option of the County. Table 1 provides the major milestones of the RFP process. Table 1 Procurement Schedule Activity Date RFP Released February 3, 2026 Optional Pre-Proposal Conference February 17, 2026, at 11:00 AM Last Day to Submit Questions February 20, 2026, at 5:00 PM Addenda to RFP Issued (Anticipated and if necessary) February 27, 2026 Proposals Due March 16, 2026, at 2:00 PM Interview Qualified Contractors TBD Recommendations to the Board of County Commissioners TBD Award of Agreement TBD Transition Period TBD Start Services TBD 1.13 CONTRACT TERMS Services provided by the Contractor shall be managed by an HHW Program Agreement. The Agreement will be substantially in the form attached below. The term of the Agreement between County and Contractor will be for an initial five (5) years, proposed to be from July 1, 2026, through June 30, 2031. At the close of the initial five (5) year term the contract may be extended to the option of the County and with the agreement of the Contractor to include up to two (2) additional two (2) year renewal periods provided that: • Funds are authorized annually by the Board of Orange County Commissioners, and • The Contract is not otherwise terminated through provisions of another clause of the Contract. 1.13.1 Proposal Evaluation and Selection Proposals will be evaluated and selected according to the criteria set forth in Section 9.3. The Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 7 selected firm and the County will negotiate a contract. It is intended that the function of the contract negotiations is to reach an agreement on a contract based on the scope of services contained in this RFP and on the information contained in the proposal submitted by selected Proposer. The selection committee will submit recommendations to the Board of Orange County Commissioners on the selected Contractor and Contract. Contractor must sign the contract agreement within twenty (20) days after notification of the Board of Orange County Commissioners’ approval of said recommendations. If, after approval by the Board of Orange County Commissioners, a contract is not signed within a twenty (20) day period, the County reserves the right to terminate all negotiations and select one of the other finalists or issue a new RFP. 1.13.2 Right to Reject Issuance of the "Request for Proposal" does not commit the County to award a contract, to pay any costs incurred in preparation of a proposal to this request, or to procure our contract for service or supplies. The County reserves the right to reject any and all proposals, and to re-advertise. The County may at its option, perform some or all of the services. 1.13.3 Contract Payment Payment will be made by the County to the Contractor within thirty (30) days after the receipt by the County of a complete and accurate invoice for work done which is reasonable and allocable to the Contract and has been performed to the satisfaction of the County. Amounts on invoices shall not include amounts allocated to tasks on which no work has been done. 1.13.4 Price Adjustments Following issuance of the Contract, the pricing shall remain as part of the proposal through June 30, 2031, as per the contract term as proposed by the Contractor in the RFP. Adjustments in the amount for ensuing years shall be made in accordance with the following: If the CPI-U exceeds 4%, the calculation for that year shall remain at 4% or 1.04. A. PROCESSING: The County will consider yearly adjustments to the processing cost per pound, or gallon as proposed in the RFP, but yearly increases shall not exceed 4%. Any increase request should provide justification as to why the price increase is needed. A written explanation must be received prior to the deadline. Examples of justification include disposal cost increases, inflation, or fuel price increases. The County will not pay a fuel surcharge. PROCESSING EXAMPLE: For the pound processing rate, an increase of two percent (2%) was approved through negotiations between the Contractor and County in January for the next fiscal year. The processing rate shall be derived as follows: If the processing rate is $0.80 per pound, and the adjustment is two percent (2%), then the formula would be as follows: (0.80 X 1.02) =0.816 or $0.82 per pound B. NOTIFICATION: If the Contractor plans to increase costs within the guidelines of the increase limitations listed in A above, the County must be notified in January of each year. 1.13.5 Adjustments for Change in Scope The County may order changes to the contract within the general scope of services consisting Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 8 of additions, deletions or other revisions. No claim may be made by the Contractor that the scope of work or that the Contractor’s services have been changed requiring adjustments to the amount of compensation due to the Contractor unless such adjustments have been made by a written amendment to the Contract signed by the County and the Contractor. If the Contractor believes any particular work is not within the scope of the contract, is a material change, or will otherwise call for more compensation to the Contractor, the Contractor must immediately notify the County via electronic mail. The Contractor must provide the amount of additional compensation requested, together with the basis and documentation supporting the claimed amount. 1.14 STATEMENT OF GOALS It is the intent of the County to provide hazardous waste material collection and provide used oil, used oil filters, and antifreeze collection to both residents and select government entities, with the following goals in mind: • Provide an integrated, comprehensive, and customer-friendly collection and disposal system to two hazardous waste sites throughout Orange County. • Provide hazardous waste collection by permit rules at the Chapel Hill (Eubanks Rd.) and Hillsborough, NC (Walnut Grove) hazardous waste sites. • Provide for the collection and recycling of used oil filters, used oil, and antifreeze to ten (10) sites throughout Orange County. • Collection to be conducted with professionalism and a high level of accountability. • Provide monthly reports, by site listing the materials collected, amounts by type, pounds, collection location, disposal sites in a format requested by the County. • Provide high-quality hazardous waste collection services at a reasonable cost. 1.15 PURPOSE OF SOLICITATION The purpose of this request for proposals is to obtain a highly qualified Contractor to provide staffing at two (2) hazardous waste sites, collect and process hazardous waste at the two (2) sites, and to provide monitoring and pumping for ten (10) sites for the collection of oil, oil filters, and antifreeze. It should be noted that both hazardous waste sites (Walnut & Eubanks WRCs) must have the availability to collect occasional LCMs such as dry cell batteries, fluorescent lamps and bulbs. Service will include collection, hauling, processing, and providing drums, barrels, and other receptacles at County specified locations. 1.16 MINORITY BIDDERS: Orange County encourages all businesses, including minority, and women owned businesses to respond to RFPs, ITBs, and RFQs. 1.17 BUSINESS REGISTRATION: Corporations, LLCs, LLPs, and foreign entities conducting business in North Carolina must maintain an active registration with the NC Secretary of State in order to legally transact business with the County. 1.18 SUMMARY OF REQUEST SERVICES The County has proposed the following services to be provided by the Contractor. The following Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 9 is a summary; more details on current services can be found in Section 2.3 of this RFP. 1.18.1 General Services • Provide collection services once (1) a week at the Eubanks and Walnut Grove WRC’s using contractor supplied collection equipment. • Provide collection of used oil filters, used oil, and antifreeze throughout the County to be determined by Orange County staff, currently set at seven (7) sites – locations and addresses are outlined in Section 2. 2.3 below. • Adjust the level of service as needed to meet budgetary constraints, address management requests, etc. • Provide all necessary collection, bulking, processing, combining, and transportation equipment and supplies as needed to meet contract requirements • Provide comprehensive staff training in HHW collection, segregation, bulking, securing for transport, emergency procedures as required to comply with contract requirements. • Document and update staff qualifications and training. • Comply with North Carolina permit requirements and United States Environmental Protection Agency regulations. • Comply with local, state and federal laws regarding HHW collection, processing, transportation and disposal. • Comply with Orange County and Chapel Hill building codes. • Comply with all Federal DOT, OSHA regulations and state transporting and safety requirements • Provide adequate, clear and consistent labeling on all HHW and other containers. • Prevent, contain, and clean any spills occurring in the process of regular site operations or emergencies. • Provide monthly data reports to include pounds and gallons of material and number and types of participants. (See Section 5 for details of report format). 2. SCOPE OF WORK 2.1 INTRODUCTION Orange County, North Carolina on behalf of its Department of Solid Waste Management (hereinafter “County”) is seeking proposals for a private contractor (hereinafter “Contractor”) to operate and staff two collection sites for the County’s permanent Household Hazardous Waste (hereinafter “HHW”) collection centers currently located at 1518 Eubanks Road in Chapel Hill, NC and a collection and disposal service at the County’s Waste and Recycling Center (WRC) located at 3605 Walnut Grove Church Road, Hurdle Mills, North Carolina. The collection center located at Eubanks Road in Chapel Hill, in accordance with NC Permit HHW- 6806- 2018 will accept residential HHW. The collection center at Walnut Grove, in accordance with NC Permit HHW-6805-2003, will only accept residential HHW as permitted. The County seeks proposals from private industry household hazardous waste collection experts to provide prompt service through efficient collection while not sacrificing service standards. Orange County seeks to increase cost effectiveness, and maintain a high level of service to participants, yet remains safe and compliant with all Federal, State and local household hazardous waste regulations. Orange County has been a proactive partner with its Contractor in the operation of the Orange County HHW program and will expect to work closely with the Contractor’s staff. Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 10 2.2 BACKGROUND & CURRENT FACILITIES 2.2.1 Background The HHW collection program was established in 1994 as a cooperative program between local governments to collect hazardous waste from residents of Chatham, Durham, Orange, and Wake counties. The program began as a once per month collection event with a private vendor. This regional approach facilitated the removal of hazardous waste from the environment at large and local landfills and waterways in particular. In June of 2002, the County contracted with a private vendor and began operating the HHW Program based at the permitted facility at the Orange County Landfill. In the spring of 2003, the HHW program transitioned from holding collection events on the first Saturday of the month to operating a full-time year-round collection program accepting household hazardous waste four days per week. The County expects the Contractor to continue to help the County’s HHW program find ways to decrease per participant’s costs through creative handling of waste and through continued emphasis on reuse. Throughout the program, the County has, and will continue to, place preference on first reuse, then recycling materials first prior to exploring landfilling or incineration. Currently, the County manages used oil, used oil filters, antifreeze and batteries through internal staff and separate contracts but requests used oil, used oil filters, and antifreeze be collected by the same Contractor or a subcontractor under this RFP. In the future the County may either choose to handle more individual HHW materials itself (for example PCB Ballasts), or the County may ask its HHW contractor to provide assistance with the materials it had been previously handling. Primarily, the County is looking at transitioning alkaline batteries, non- lead acid batteries, and fluorescent light bulbs upon fund availability. The County may train its staff to handle HHW materials. 2.2.2 Disposal Preference In the hierarchy of waste processing methods, Orange County is interested (when possible and economically feasible) in pursuing reuse, then recycling as a predominant handling method for wastes collected by our HHW Program. Following exploring reuse and recycling, the County understands landfilling and incineration to be additional options. The County requests for final disposal or treatment locations are listed in the monthly report described in detail in Section 5. It is understood that the disposal locations will not be known immediately, and information should be updated as it becomes available. 2.2.3 Current HHW Facilities Orange County has two (2) permanent HHW collection centers. 1. Eubanks WRC (1530 Eubanks Road, Chapel Hill NC) 2. Walnut Grove WRC (3605 Walnut Grove Church Road, Hillsborough, NC). • Monday, Tuesday, Thursday, Friday: 7:00am- 6:00pm • Saturday: 7:00am – 5:00pm • Sunday: 1:00pm- 6:00pm Hours of operation may change during the duration of the contract. Tonnage and collection data Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 11 is found in Section 2.2.10 of the RFP. The WRCs provide residents with disposal opportunities for a variety of materials including garbage, traditional recycling, oil, oil filters, electronics, etc. The Contractor shall be aware of the other items that residents have the ability to recycle and dispose of at the site to be courteous and provide outstanding customer service to the residents. 2.2.4 Currently Used Oil, Used Oil Filters and Antifreeze Facilities Orange County collects oil, oil filters and antifreeze from ten (10) locations. The hours and locations are listed below. If a day of the week is not listed, the site is not open that day. 1. Bradshaw WRC (6705 Bradshaw Quarry Road, Mebane NC) • Tuesday: 7:00am- 6:00pm • Friday: 7:00 am- 6:00pm • Saturday: 7:00am- 5:00pm • Sunday: 1:00pm- 6:00pm 2. Chapel Hill Transit (6900 Millhouse Rd, Chapel Hill NC) • Monday-Friday: 7:00am-4:00pm 3. Eubanks Road Landfill (1514 Eubanks Road, Chapel Hill NC) • Monday-Friday: 7:00am-4:00pm 4. Eubanks WRC (1518 Eubanks Road, Chapel Hill NC) • Monday, Tuesday, Thursday, Friday: 7:00am- 6:00pm • Saturday: 7:00am – 5:00pm • Sunday: 1:00pm- 6:00pm 5. Ferguson Road WRC (1616 Ferguson Road, Chapel Hill NC) • Tuesday: 7:00am- 6:00pm • Friday: 7:00 am- 6:00pm • Saturday: 7:00am- 5:00pm • Sunday: 1:00pm- 6:00pm 6. High Rock WRC (7001 High Rock Rd, Efland NC) • Tuesday: 7:00am- 6:00pm • Friday: 7:00am-6:00pm • Saturday: 7:00am-5:00pm • Sunday: 1:00pm-6:00pm 7. Walnut Grove WRC (3605 Walnut Grove Church Rd, Hillsborough NC) • Monday, Tuesday, Thursday, Friday: 7:00am- 6:00pm • Saturday: 7:00am – 5:00pm • Sunday: 1:00pm- 6:00pm 8. Orange County - Fleet Maintenance (600 NC Highway 86 N, Hillsborough NC) • Monday-Friday: 7:00am-4:00pm 9. Town of Carrboro Public Works (100 Public Works Drive, Carrboro NC) • Monday-Friday: 7:00am-4:00pm 10. Town of Hillsborough Fleet Maintenance (890 NC 86N, Hillsborough NC) • Monday-Friday: 7:00am-4:00pm 2.2.5 Current HHW Container and Collection The collection system solely utilizes County staff. The processor will be responsible for transportation. Section 2.2.9 and Section 2.2.10 lists out current program data. Following Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 12 acceptance, the Contractor will prepare HHW according to federal and state regulations to include utilizing packing drums, labels and spill containment measures as necessary. Paint and other large quantity items shall be consolidated into fifty-five (55) gallon or larger drums to cut down on processing and recycling or disposal cost. Following consolidation, paint cans shall be dried out and disposed of in scrap metal in the WRC where applicable. Weekly pickups by employed Contractors or subcontracted staff will occur to ensure no material is housed longer than ninety (90) days per permit regulations. The Contractor must alert the County of any unidentified material in need of testing, how long the testing will take, and any additional costs that may occur as a result of the waste tracking. The Contractor is responsible for training County staff for material preparation, spills, transport, labeling and tracking as related to HHW. The County will provide a structure to protect materials from the elements, fire suppression, a fire-proof office, access to phone and internet, and access to a loading dock. The County will also provide containers to dispose of trash and recycling. The WRCs have labeled containers in which trash and recycling can be placed each day. The County will absorb the cost of disposal. 2.2.6 Current Used Oil, Used Oil Filters and Antifreeze Containers and Collection The collection system utilizes a combination of County and Contractor owned containers. Section 2.2.9 and Section 2.2.10 list out the current program data and should be referenced when planning the transition of the contract. Section 3 provides further details regarding the collection process. Used Oil Primary-Used Oil Containers: The County will provide the Contractor with the ability to utilize County owned containers, but the Contractor will be responsible for ensuring each of the locations has the current number of available containers. Currently, the County owns ten (10) one hundred (100) gallon double-walled plastic with metal enforcement overflow tanks, four (4) five hundred (500) gallon double-walled plastic with metal enforcement oil tanks, and two (2) three-hundred and fifty (350) gallon double-walled plastic oil tanks. A. Secondary Used Oil Containers: The County will provide the secondary collection containers for the majority of the oil. Currently the County owns ten (10) containers. Although each of the five WRCs currently list two (2) one hundred (100) gallon double walled plastic overflow totes for oil, in Table 2 below, the County may require the Contractor to move an overflow tote to a different WRC in need of additional capacity or request the Contractor to provide an overflow container at their own cost. Currently, all County owned containers are less than five (5) years old, labeled, clean and in good working condition. B. Used Oil Collection Process: The County expects used oil to be collected on a consistent basis. The County recognizes the cost benefit of testing used oil at locations where anyone has access to the site to limit pumping used oil as hazardous materials. Material at the five (5) WRCs shall be tested for flammability and PCBs prior to collection. While testing occurs, the container will be locked and cannot be utilized by the public. Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 13 A secondary container will be moved in front of the locked container for the public to use. After testing for contamination is complete, oil is then collected. At the five (5) internal locations (Section 1.2), testing does not occur as the used oil is poured in by certified mechanics, and no testing is necessary. The Contractor is responsible for collecting and testing (if applicable) for flammability without notice from the County. The County will not inform the Contractor when sampling, testing and collection needs to occur. It is the Contractors responsibility to manage the system. To ensure timely collection, no container shall sit locked for longer than a period of seven (7) days and no more than four (4) used oil containers may be at one (1) pickup location. Used Oil Filters C. Primary Used Oil Filter Containers: All seventeen (17) fifty-five (55) gallon metal used oil filter containers are currently owned by the Contractor and will be expected to be provided by the Contractor. D. Secondary Used Oil Filter Containers: Currently, the seventeen (17) containers are sufficient. However, the Contractor is expected to provide overflow containers when necessary. E. Used Oil Filter Collection Process: The Contractor will monitor containers and place them on a scheduled collection once the containers are half full. The Contractor is responsible for collecting used oil filters on a regular basis and ensuring that no more than four (4) used oil filter containers are at one (1) location. Used Antifreeze F. Primary Antifreeze Containers: The County owns five (5) double-walled plastic with metal enforcement one hundred (100) gallon antifreeze tanks that are placed at the internal sites. At the WRC, the Contractor provides collection containers. The County owned containers were purchased in 2008 and are not expected to last longer than three (3) more years. In year three (3) of the contract term, the Contractor will be expected to provide and maintain antifreeze containers at all ten (10) locations. G. Secondary Antifreeze Containers: Currently, the ten (10) one hundred (100) gallon tanks are sufficient. However, the Contractor is expected to provide containers for overflow upon request. H. Antifreeze Collection Process: The Contractor will monitor containers and place them on a scheduled collection once the containers are half full. The Contractor is responsible for collecting used antifreeze on a regular basis and ensuring that no more than two (2) antifreeze containers are at one (1) location. Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 14 Table 2 below lists where the containers are located. Table 2: Used Oil, Used Oil Filters, and Antifreeze Container Locations Site County Owned Contractor Provided Bradshaw WRC 1-500g oil tank 2- 100g oil tote overflow 1-100g antifreeze tank 2-55g filter barrels Chapel Hill Transit 1-500g oil tank 2-55g filter barrels only Eubanks Road Landfill 1- 500g oil tank 1-55g filter barrels 3-55g antifreeze barrels Eubanks WRC 2- 350g oil tank 2- 100g oil tote overflow 1-100g antifreeze tank 2-55g filter barrels Ferguson Road WRC 2- 100g oil tote overflow 1-100g antifreeze tank 2-55g filter barrels High Rock WRC 2-100 g oil tote overflow 1-100g antifreeze tank 2-55g filter barrels Walnut Grove WRC 1-500g oil tank 2-100g oil tote overflow 1-100g antifreeze tank 2-55g filter barrels Orange County - Fleet Maintenance 1-500g oil tank 1-55g filter barrels 1-55g antifreeze 2.2.7 Parts Washer Two (2) of the internal locations have parts, and washers that are collected on an on-call basis. Currently, each is collected once per year. The locations are at the Fleet Maintenance Shop at Eubanks Road Landfill. The contents in the part washer tank will consist of oil and water. 2.2.8 Considerations for the Future The decision to make any of the proposed changes to County’s HHW program is per the County’s discretion and is dependent upon approval of budgetary increases. CURRENT PROGRAM DATA 2.2.9 Hazardous Waste and OFOA Gallons and Pounds The following table provides a breakdown of the approximate amount of waste processed by Orange County’s hazardous waste Contractor for the last three (3) fiscal years. Oil, Antifreeze and Oil filter data are also shown, which is currently provided by a separate contractor. Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 15 Table 3: Collection Overview Fiscal Year HHW Walnut Grove (Pounds) HHW Eubanks (Pounds) OIL (Gallons) ANTIFREEZE (Gallons) OIL FILTERS (55 Gallon Drum) 2024-2025 60,832 130,850 27,655 1,061 59 2023-2024 61,975 152,643 16,929 1,602 6 2022-2023 51,962 120,922 19,488 3,026 11 The reporting periods in the chart below are based on the County’s Fiscal Year (FY). The Fiscal Year is July 1 through June 30, for example FY 24-25 = July 1, 2024, through June 30, 2025. 2.2.10 Tonnage by Material (Data from FY 24-25) Table 4: FY24-25 Collection by Category Material Quantity (Pounds) Fluorescent Light Bulbs 7,045 Other Mercury Containing Materials 88 Flammable Solids Oxidizing Material 2,672 Poisonous Material 17,252 Flammable Liquids 50,938 Corrosive Material 7,956 Batteries Compressed Gasses 9,852 Antifreeze, Used Oil 203,983 Latex Paint 94,222 Alkyd Paint Propane 1,332 Other HHW 0 2.2.11 Participation Data Table 5: HHW Participation Fiscal Year Residential Participants 2024-2025 15,145 2023-2024 15,917 2022-2023 15,008 Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 16 2.3 PROPOSED SERVICES Orange County desires a turn-key service from the contractor. All equipment, storage, containment, processing, transportation, monitoring of used oil, used oil filters and antifreeze levels, pumping, recycling and or disposal services necessary to properly collect, process and transport all the household hazardous waste at both sites are to be included in this RFP. The materials and current quantities to be collected are listed in Section 2.4. Following the Board of County Commissioners’ approval, collection services will begin on or around July 1, 2026. Upon the County’s option, and if proposed, County may instead arrange for providing a base term of five (5) years and two (2) supplemental two (2) year extension terms. The County will provide a permanent structure at each of the WRCs where HHW collection will occur and be stored prior to regular collection by the Contractor. Both HHW facilities are currently permitted by the State to allow for 90-day storage of hazardous materials, and Contractor may leave partially filled containers in County’s facility between collections to maximize program efficiency. (Please note: no materials are to be left on site over 1 year period from date as labeled). Contractor will be responsible for all waste stored in County’s facility. County certifies that County’s facility is secure and equipped with adequate fire suppression system and alarm which are to be serviced at least semiannually by qualified technicians. 2.4 OVERVIEW OF BASE SERVICES 2.4.1 Screening and Collection of Hazardous Waste All collection is the responsibility of the Contractor. The Contractor shall accept and process residential hazardous waste from Orange Residents at both hazardous waste collection sites. The County will provide promotional literature that will illustrate the materials accepted at each of the sites. This information will indicate that explosives, radioactive materials, biologically active or infectious waste, and asbestos are not acceptable. Additional details regarding acceptable and non-acceptable materials are listed in Attachment B. Should the County elect to accept non- acceptable waste, the County shall be responsible for the proper disposal of this waste. However, if or when such material is delivered, effort must be made by the Contractor to assist the County in the proper disposal of such materials. Residents will be educated on the importance of keeping HHW in proper containers with appropriate labeling. However, there will sometimes be items which residents cannot fully identify with staff at HHW. When that occurs, the Contractor must attempt to identify received unknowns and analyze unknown material on site where necessary to allow for its disposal. In general, it is the County’s desire to not simply “turn away” a participant and risk improper disposal of wastes. Parties that must be refused will be offered assistance in seeking proper disposal options. 2.4.2 Screening and Collection of OFOA All collection is the responsibility of the Contractor. The Contractor shall accept and process OFOA at the seven (7) locations outlined in Section 2.2.4 above. Residents pour used motor oil, used oil filters, and waste antifreeze into labeled containers. The Contractor is responsible for testing and emptying the material on a regular on-going basis. If testing is required, no container will sit longer than seven (7) business days. All material must be handled within the above window. The Contractor, or their hired subcontractor, is expected to handle both HHW and OFOA. Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 17 The County will provide detailed literature at each site, in sign form that will illustrate the materials accepted at each of the sites. This information will indicate that contaminated oil and antifreeze shall be disposed of at the HHW center, but relatively pure oil and antifreeze can be poured in the appropriate container. Testing of the materials at the five (5) external sites must occur prior to pumping the material, the turnaround time from testing to pumping must not exceed five (5) business days. Additionally, if during the testing period it is expected that materials will exceed the overflow container, an additional container must be supplied by the Contractor with no additional cost to the County. Appropriate labels on the container must be clear and precise. Therefore, when oil drums and antifreeze tanks are required to be sampled, it is expected that the tank be emptied regardless of PCBs or flammability found in the tanks. If oil or antifreeze is tested and exceeds acceptable PCB limits or flammability limits, it shall be pumped and treated as HHW. If within acceptable limits, it shall be pumped and recycled. Regardless of the levels of contamination or off- spec found, the Contractor is responsible for pumping and removing the material within seven (7) days. If the Contractor is unable to remove the material within seven (7) days due to flammability or any issue, the County should be notified in writing by day three (3) of testing and the Contractor shall provide additional containers for overflow at the Contractors cost at the applicable site. 2.4.3 Waste Identification/Packaging HHW: Contractor personnel will perform waste identification of material for documentation and segregation according to Hazard Class and must bulk or package in containers approved by State and Federal regulations. Each container must be manifested, labeled and coded in accordance with all pertinent State and Federal regulations. OFOA: Each container must be manifested, labeled and coded in accordance with all pertinent State and Federal regulations. 2.4.5 Temporary Storage Storage time and restrictions will be determined by the Federal, State, and local regulations, safety considerations, space demands, and expense to the County for frequent pick-up and disposal by the Contractor. Both HHW facilities are currently permitted by the State to allow for ninety (90) day storage of hazardous materials, and Contractor may leave partially filled containers in County’s facility between collections to maximize program efficiency (Please note: no materials are to be left on site over 1 year period from date as labeled). Contractor will be responsible for all waste stored in County’s facility. County certifies that County’s facility is secure and equipped with adequate fire suppression system and alarm. While the permit allows no longer than 365-day storage, it is the expectation that at a minimum a weekly collection of materials will occur. If the Contractor believes fewer collections are needed, documentation must be submitted and approved by the County. The County may request a special pickup to coincide with permitting regulations or special materials. When a special pickup request occurs, the County will provide the Contractor with seven (7) business days’ notice. 2.4.6 Transportation and Disposal As needed, HHW are to be transported off-site in vehicles permitted for such transportation, according to State and Federal regulations, by drivers properly trained and licensed to transport hazardous wastes. Unless otherwise directed by County, waste must be disposed through treatment, recycling, and / or through incineration, with landfilling as a last resort. Materials sent for secure landfilling must be managed at a federally permitted hazardous waste disposal site. Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 18 2.4.7 Reporting/Documentation The Contractor shall turn over to the County a copy of the official manifest listing of all wastes packed for disposal prior to leaving the collection site. The County prefers that the manifests be received and kept through an online portal. The Contractor shall finalize and/or complete all Manifest shipping papers upon receipt of waste at Contractor’s TSDF facility and shall provide a completed copy of Manifest to County for County records within fifteen (15) working days of collection. The Contractor shall provide a Certificate of Disposal document attesting that all waste received from County’s program has been properly disposed of. This Certificate of Disposal must list any applicable waste identification numbers (corresponding with information listed on above mentioned waste Manifest), the date of disposal, the location of ultimate disposal, and the disposal method. The Certificate of Disposal must be received by the County at least every six (6) months. Additional internal reports needed are included in Section 5 below. 3. DETAILS OF SERVICES 1. Provide courteous and prompt customer service. 2. Provide collection service one (1) day per week at the Eubanks Road WRC for all hours to WRC is open. 3. Provide collection service once (1) per week at the Walnut Grove WRC for all hours the WRC is open. 4. Adjust the level, amount, frequency or scheduling of service to meet budgetary constraints, address management requests, etc. 5. Provide annual, monthly and daily reports, to include customer zip code tracking as described in Section 5. 6. Provide regular, sufficient and timely monitoring, sampling, testing, collection and transport of HHW at the County’s ER WRC and the WG WRC. 7. Provide regular monitoring of OFOA by calling each of the five (5) external sites on a weekly basis and report the date and time that the phone calls were made and the levels of OFOA at each of the WRCs. The Contractor may also visit the sites in person to monitor and test levels if preferred. The monitoring report will be submitted weekly by email on Wednesday of each week. 8. Provide regular sampling and testing of OFOA at external sites if necessary. If testing is required prior to pumping for OFOA, Contractor will sample containers when containers are over half (1/2) full. The contractor will respond to email request from the County within one (1) business day stating the day and time that sampling will occur. 9. Provide testing of OFOA and quick turnaround as required in Section 2. 10. Provide regularly scheduled collection and pumping of OFOA. 11. Provide the ability to remove HHW material from customer containers by pumping when necessary. 12. Direct residents to other alternative disposal opportunities at the WRCs to include, but not limited to propane tanks, lead acid batteries, OFOA stations, food waste oil, food waste, household trash, single-stream recyclables, etc. 13. Prepare and submit to Orange County staff written documentation of any incident or accident report as necessary and/or required. Prepare and submit written reports on operating or other problems to Orange County Staff. 14. Secure buildings, chemical storage buildings, oil containers, drums and gates at the end of each day at all applicable locations. 15. Maintain and update Complete Operations Manuals for each site. 16. Prevent, contain and clean any spills occurring in the process of regular site operations or emergencies. 17. Provide all necessary collection, bulking, processing, combining, and transportation Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 19 equipment and supplies as needed to meet contract requirements except those provided at the two facilities. 18. Document and update staff qualifications and training. 19. Comply with all North Carolina HHW permit requirements. 20. Comply with all local, state and federal laws regarding HHW collection, processing, transportation and disposal. 21. Comply with all Orange County building fire codes at the Walnut Grove WRC. 22. Comply with Chapel Hill building fire codes at the Eubanks WRC. 23. Provide labeling on all hazardous waste collected and/or stored. 24. Comply with all Federal OSHA regulations and requirements. 3.1. CLEANLINESS STANDARDS The contractor shall provide or arrange for building and/or site cleaning to ensure neat material storage and cleanliness of building and grounds. Grounds and building should be inspected before and after events to ensure cleanliness. The Contractor shall make the necessary corrections to ensure cleanliness. Determination of whether cleanliness standards have been met by the Contractor will be at the discretion of the Orange County Solid Waste Director or his representative and will be determined solely by a County Representative. 3.2 CUSTOMER SERVICE STANDARD Contractor shall provide appropriate containers and equipment. Determination of whether the customer service standard has been met by the Contractor will be at the discretion of the Orange County Operations Manager and will be determined solely by a County Representative. 3.3 CONTRACT & TERM As described in Section 1.14, the County seeks to enter into a five (5) year base term agreement with two (2) two (2) year extensions subject to budgetary constraints. 3.4 USE OF SUBCONTRACTORS The Contractor may use subcontractors to perform some, or all the duties normally assigned to the Contractor. The County must approve any such subcontractors that may be proposed. The County requires the Contractor to indicate the specific activities that will be performed by a subcontractor. If any changes to subcontractors are proposed over time, those changes must be approved by the County. 3.5 COLLECTION AND EQUIPMENT Upon commencement of the contract, the Contractor must provide collection and transportation vehicles that will comply with federal, state, regional and local standards throughout the term of the contract. Collection vehicles must be uniformly painted and appropriately labeled. Drivers must be certified to drive HHW to be in compliance with State and Federal regulations. 3.6 COLLECTION TIME Hazardous waste collection time must occur while the WRCs are open. For OFOA collection, exceptions can be made with prior approval. 3.7 TRAINING PROGRAM Contractor must train County collection personnel on contractors’ protocols, processing, and packaging of waste. 3.8 SPILLS Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 20 Spills related to preparing HHW must be reported to the County and cleaned up appropriately within a reasonable time period of one-working day. 4. BILLING The Contractor will be responsible to bill the County within thirty (30) days for services rendered the previous month. The Contractor will provide credit on invoices received after 30 days in the amount of 20% of the total invoice or invoices in question. The expectation is that the Contractor will provide timely invoices. The County requests that a quarterly summary of invoices be reconciled with Contractor for accountability. A. OFOA Location/site/address, amounts listed in drums or gallons, testing date and all applicable details must be listed upon the bill. B. HHW Location/site/address, date collected, date processed, and detailed amounts listed in types of material pounds must be included in each contract. 5. REPORTING The contractor shall submit monthly and annual reports to the County by the tenth (10th) working day of the month. The required monthly reports shall be submitted electronically and include an invoice for last month’s services and shall include an itemized list of all charges to the County for materials used, materials delivered, cost per pound, and itemized pounds. A. Monthly Reports 1. Detailed Monthly Report: To be submitted with the invoice for services and must include an itemized breakdown of materials accepted, by weight, and categorized by Department of Transportation (DOT) Hazard Class, including the disposal method used to manage this material. The materials listed should be detailed and itemized. 2. North Carolina Hazardous Waste Facility Annual Report: To be submitted in the format as requested or required by the State. Currently, the State requires collection to be segregated into the categories listed below. The categories listed may change based on State modifications. The Contractor shall also include the total pounds for each type as well as the treatment used for each type. Please remember recycling should be utilized whenever possible. a. Categories: Compressed Gases, Flammable Solids, Flammable Liquids, Electronics material, oxidizing material, Poisonous material, Radioactive material, Corrosive material, Freon Cylinders, Hg and HG debris, PCB Ballasts, Latex Paint, Alkyd Paint, Antifreeze, Used Oil, Oil Filters, Batteries, Regulated material, Non-regulated material, Propane, Other. 3. Monthly Invoicing: Invoices shall also be submitted in an electronic format, to the predetermined County’s accounts payable email. Tracking for HHW and OFOA should be handled separately. Data shall include, but not be limited to: - Materials collected - Material pounds/units/quantities - Material rates (if applicable) - Material costs (if applicable) - Material treatment methods include: Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 21 • Recycled locally • Reused locally • Prepared for recycling • Prepared for energy use • Prepared for disposal (includes neutralization?) - Supply units/quantities (if applicable) - Supply rates (if applicable) - Supply costs (if applicable) - Equipment units/quantities 4. Monthly Customer Information Report: To include the number of residents originating from Orange County. B. Yearly Report a. Fiscal Year report to include details in Section 4 to be submitted in the format as requested or required by the State. Also include the tracking in the County Monthly Customer Information Report set forth in Section 4. C. Other Reports a. The County may require additional reports to be submitted based on collected tonnage, poundage, or user information based on County budget tracking needs. 6. MINIMUM PERFORMANCE STANDARDS Following are the minimum performance standards that the Contractor shall adhere to all when conducting any work required under the Contract. Contractors are advised that the minimum performance standards described below will be made part of the contract documents. 6.1.1 Collection Schedule All hazardous waste collections should occur when the WRCs are open. Exceptions will only occur in writing at a time and date agreed upon by both parties. Exceptions are likely to be made for the collection of OFOA, but less likely to be made for HHW. 6.1.2 Collection and Handling of Material The Contractor shall collect from all specified locations. The total number of locations is subject to change at the County’s discretion. The Contractor shall collect all waste material as required by the Contract that has been set out in accordance with the current guidelines to be agreed upon between the County and the Contractor. It should also be noted that the County has an under-utilized program for residents to reuse materials prior to the Contractor bulking materials. It is estimated that only four (4) to ten (10) residents utilize this program each year. If a resident requests to take home an item, a liability waiver must be signed. The waiver is in Attachment D. 6.1.3 Transportation and Weighing of Collected Waste Unless written permission is obtained from the County, all waste shall be transported from County collection points and packaged and transported appropriately. Material collection from each individual site shall be weighed for HHW and quantified in gallons for OFOA. Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 22 6.1.4 Weather Events The County will contact the Contractor in the event of any weather-related delays or closures. Weather-related decisions are typically made the day of by 5:00 a.m. 6.1.5 Contractor Coverage Contractor must provide contact information for twenty-four (24) hours per day for contract representative, contract site supervisors and site attendants. The County must have contact information for all Contractor staff working or that may work at the WRC’s or collect OFOA. The County suggests four (4) people be assigned to Orange County programs with three (3) staffing and managing HHW and two (2) to collect and monitor OFOA. When a Contractor is scheduled for time off, the County must be informed a week ahead of time for a day, and a month ahead of time for a week. Each HHW is open for a total of fifty-nine (59) hours a week. 6.1.6 Customer Complaints Complaints from participants or others impacted by this service received by the County will be transmitted by the County via phone or email for resolution. For each complaint, the Contractor shall provide a written response and resolution within three (3) business days of being informed of the complaint(s) in the format specified by the County. If multiple complaints are made about a particular employee, the Contractor will be asked by the County to re-assign that employee. 6.1.7 Spillage Any waste spilled as a result of collection will be cleaned up by the Contractor within one (1) hour of occurrence. The County should be informed of such spills and, at the County’s sole discretion, will assist in cleanup if mutually agreed upon and possible. Procedures should follow applicable rules and regulations. 6.1.8 Trash and Recycling at HHW The County shall provide usable carts or dumpsters with securely fitting lids and operating wheels. Dumpsters shall be leaking proof with securely fitting lids, appropriately labeled and easy to utilize. The Contractor shall empty containers utilized throughout the day for trash and recycling daily. The Contractor shall empty and properly sort materials into County operated receptacles at the WRC. Both WRCs contain areas to dispose of trash and recycling. There will be an additional storage location at both sites to capture empty paint cans. Paint should be dried and then dumped into scrap metal daily. 6.1.9 HHW Storing Containers The attendant’s main responsibility shall be to prepare HHW for shipment by the Contractor. Collection receptacles shall always be in suitable condition and appearance, and storage shall adhere to guidelines laid out in the permit and operational manual. 6.1.10 Billing and Data Requirements The Contractor shall provide the following deliverables in accordance with the procedures and schedule described below. The cost to prepare and provide the deliverables shall be included in the Contractor’s unit collection prices. Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 23 a. Invoices On a monthly basis no later than thirty (30) business days after the service provided, the Contractor shall submit a detailed invoice to the County in both electronic and paper format. The Invoice shall reference the applicable purchase order number and be itemized by service for the services provided during the month. The County will not approve payment to the Contractor until the monthly reporting needs have been accurately submitted to and received by the County. The expectation is that the Contractor will provide timely invoices. The County requests that a quarterly summary of invoices be reconciled with Contractor for accountability. Invoices shall also be submitted in an electronic format, to the predetermined County’s accounts payable email. The Contractor will provide credit on invoices received after 30 days in the amount of 20% of the total invoice or invoices in question. Further details on invoices can be found in Section 4. b. Monthly Reports The contractor shall provide the requested monthly reports by the tenth (10th) working day. c. Yearly Reports The contractor shall provide the requested yearly report by the tenth (10th) working day of July. d. Living Wage The Contractor is encouraged to pay all personnel at minimum the living wage as dictated by the Orange County Board of County Commissioners. 7. TRANSITION PLAN Contractors shall provide a detailed transition plan that describes the plans and schedule of events for the provision of new services. If applicable, the awardee should propose how to work with current Contractor to affect a smooth transition. Discuss the methodology proposed to minimize the impact of any operational change that may occur. Discuss the methodology of OFOA collection and how current receptacles will be returned to the current Contractor. 8. PROPOSAL REQUIREMENTS The submitted proposal must follow the following order and format: 9.1 PROPOSAL SUBMITTAL 9.1.1 Introduction This section must include a brief statement of the Proposer’s Company Background, Contact Information, and must include the signature of an individual who is authorized to bind the Proposer contractually (Attachment A). 9.1.2 Statement of Understanding of Services Sought by County – This section must include a statement of Proposer’s understanding of the services being sought by the County and include a description of Scope of Work for Household Hazardous Waste. Materials Accepted Provide a detailed list, with pictures, of items accepted and not accepted as part of the collection program. 9.1.3 Project Personnel This section must include the name and title of the Project Manager responsible for providing services as described in this proposal. Due to the scope and complexity of the project, County expects that the Contractor Project Manager will be an experienced person with at least three years’ experience in HHW collection. This section must also include a list of any other specific Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 24 contracts or projects on which the Contractor Project Manager is working and include assurances that she/he will be able to provide the necessary oversight and attention to this project. Finally, this section must include a resume for all key people working on this project. Resumes must describe individuals’ experience and probable responsibility on this project. It should be noted that each HHW WRC is open fifty-nine (59) hours each week, including Saturdays and Sundays except where noted when holidays or other County-stipulated closures are to occur. 9.1.4 Subcontractors This section must include a description of the proposed involvement of subcontractors, including potential uses and responsibilities. 9.1.5 Data Management Contractor’s data management system for acquiring and tracking customer and materials data. Also includes what method will be utilized to provide accurate reports by material and location to the County. 9.1.6 Current and Past Experience This section must include a description of Contractor’s current and past experience providing services like those that the County seeks. This section must include a list of clients to whom similar services have been provided within the past three (3) years. The list of clients must include the accurate name, phone number, and email address of the contact person. Current and / or past clients may be asked by the County to provide reference for Proposer. 9.1.7 Technical Expertise This section must include a description of Contractor’s technical expertise in the operation of HHW facilities, the provision of HHW services, and the collection and disposal of hazardous waste. Include in this section an explanation of Contractor’s knowledge and understanding of applicable laws, rules and regulations and experience working with relevant regulatory agencies. 9.1.8 Transition Plan Include detailed transition plan from current Household Hazardous Waste Contractor and/or current OFOA collection provider that describes plans and schedule of events for the provision of services. The transition plan will serve as an attachment to the approved contract once approved by the County. 9.1.9 Project Approach This section must include a complete description of Project Approach, including operational approach for HHW Services at the Eubanks WRC and a separate description for HHW Services at the Walnut Grove WRC and OFOA collection from the ten (10) listed sites. 9.1.10 Material Treatment This section must include a complete description of the treatment process of each material collected at the two collection locations. (e.g. recycled locally, reused locally, prepared for recycling, prepared for energy use, or prepared for disposal). The treatments should refer to the following material categories: • Compressed gases • Flammable solids • Oxidizing material • Poisonous material • Radioactive material • Corrosive material • Freon Cylinders • Hg-Thermostats and thermometers containing mercury Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 25 • Latex Paint • Oil, Oil Filters, Antifreeze 9.1.11 Storage, Disposal, and Recycling Facilities In this section Contractor must provide names, locations, and pertinent State and Federal license/permit information for the Proposer, hauler, storage facility, and disposal facilities that might handle waste collected from County. Please include relevant safety records and listings of all warning notifications, violations, and/or citations, with details explaining each received from pertinent Federal and/or State agencies for the past two (2) years, as well as any past or pending litigation. 9.1.12 Pricing This section should contain three subsections, as follows: I. HHW Pricing Proposal - Contractor should submit their Pricing Proposal using enclosed Attachment C. The County prefers the cost to be a flat per pound fee regardless of the type of material. However, the County will entertain other pricing structures in addition to the flat cost per pound method. Proposer may attach explanations and/or elaborate on submitted prices as Proposer deems necessary by attaching additional pages to the form provided. The County also understands that Freon cylinders may be difficult to include in the flat, per pound cost, therefore Freon cylinders may be a separate cost as outlined in the table in Attachment C below. The County usually only receives five (5) Freon cylinders per year on average. 1. OFOA Pricing Proposal - Contractor should submit their Pricing Proposal using enclosed Attachment C. The County prefers the cost to be a flat per gallon or per fifty-five (55) gallon drum of oil filters regardless of the size and type of filter enclosed within the drum, although the County will entertain other pricing structures in addition to the flat cost method. The County cannot guarantee if filters will be crushed or whole as drop-off locations are not staffed. If there would be a significant cost differential, between crushed and uncrushed oil filters, the Proposer must reference and list the difference. Proposer may attach explanations and/or elaborate on submitted prices as Proposer deems necessary by attaching additional pages to the form provided. The County also understands it may be necessary to test oil, oil filters or antifreeze prior to collection, if that is the case, those costs should be reflected in Attachment C as well. 2. Non-Acceptable Materials Proposal- While the County will make every effort to instruct residents of how to properly dispose of non-acceptable items there may be a rare instance in which the Contractor will be asked to dispose of a particular material such an antique mercury mirror, or another rare item not generally in the scope of HHW. The County asks the Contractor to make such an assumption based on such rare instances. 9.1.13 Financial Capability and Insurance – This section must include an indication of financial capability for handling services to be delivered, including Insurance Coverage. Insurance coverage requirements are listed in the County Contract, Attachment F. 9.1.14 Orange County forms must be included with proposal: Acknowledgement of receipt of any addenda, Living Wage Form, E-Verify Form, Non-Discrimination Certification Form, and the Supplemental Vendor Information: Historically Underutilized Businesses Form 9.2 PROPOSAL ACCEPTANCE Any incomplete proposal or proposal deviating from the required format may, at the County’s sole discretion, be eliminated by the County. 9.3 SELECTION PROCESS A selection committee shall be established by the County to review responses. The following will be the screening criteria. Order below is not indicative of priority. Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 26 • Understanding of and familiarity with services sought by the County-Maximum Point Value – 10 points • Personnel, experience, subcontractors-Maximum Point Value – 10 points • Contractor’s technical expertise, knowledge, and understanding of applicable laws, rules, and regulations – Maximum Point Value – 15 points • Contractor’s project approach, including approach to handling HHW at both Eubanks and Walnut Grove WRC, OFOA collection and monitoring, services at the Eubanks WRC- Maximum Point Value – 15 points • HHW material treatment and management-Maximum Point Value- 10 points • Cost of Services- Maximum Point Value – 15 points • Facilities to be used to process / manage collected waste materials-Maximum Point Value – 10 points • Financial capacity for handling services, including insurance coverage, and Contractor’s ability to protect County from liability associated with operating the HHW-Maximum Point Value – 15 points After ranking the Contractor on the above criteria, interviews may be conducted. The committee’s recommendation, along with a negotiated contract will be submitted to the Orange County Board of Commissioners for approval. Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 27 ATTACHMENT A: EXECUTION OF PROPOSAL Project Name: HHW & OFOA Collection & Processing Proposal Request No: RFP367-OC5468 THIS PAGE MUST BE FULLY EXECUTED AND SIGNED FOR THE PROPOSAL TO BE CONSIDERED Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 28 ATTACHMENT B: ACCEPTABLE & NON-ACCEPTABLE ITEMS NON-ACCEPTABLE ITEMS Explosives Medications Medical Waste Smoke Detectors Radioactive Wastes PCB Ballasts ACCEPTABLE ITEMS Pesticides Fertilizer Fluorescent Lights Cleaning Supplies Chemicals Gasoline Solvents 2-stroke engine Oil Propane Tanks Fluorescent bulbs Batteries- Alkaline, Non-Lead, Lead Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 29 ATTACHMENT C: PRICE PROPOSAL (BASE CONTRACT FIVE-YEARS WITH TWO, TWO YEAR POSSIBLE EXTENSIONS) Contractors must complete the price sheets in entirety. If a Proposer wishes to submit alternative pricing, it can be included in the pricing. However, the table below must be filled out in its entirety to be considered and compared to other proposals. No item may be listed as “no bid”. Prices may be listed as zero ($0.00). Orange County NC RFP 5255 HHW & OFOA Pricing Table ITEM Unit Price Per Unit Household Hazardous Waste - Collection and processing per pound Pound Used Oil Filters - Collection and processing Per 55-gallon Drum Used Oil - Collection and processing Gallon Antifreeze - Collection and processing Gallon Oil Filter Rebate/Credit- If Applicable Per 55-gallon Drum Oil Rebate/Credit- If Applicable Gallon Antifreeze Rebate/Credit - If Applicable Gallon Used Oil Testing Cost- If Applicable Per Trip Antifreeze Testing Cost – Five Sites Per Trip Attendant Hourly Wage – Eubanks WRC Hour Attendant Hourly Wage – Walnut Grove WRC Hour Attendant Monthly Wage per Site Hour Freon Cylinders Pound The Following are to gauge whether the County should include under the HHW Contract Umbrella. The Contractor is not guaranteed the items below. County to Accept Non-Acceptable Waste Describe: Describe: Battery Collection (Optional) Per 55-Gallon Plastic Drum Fluorescent Light Bulb Collection Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 30 ATTACHMENT D: Liability Waiver Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 31 ATTACHMENT E: ZIP CODE TRACKING FORM Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 ADDENDUM ACKNOWLEDGEMENT FORM Consultants must acknowledge receipt of addendums posted by Orange County before the RFP/RFQ deadline. Please initial for Addendums received. Addendum No 1 ________________ Addendum No 2 ________________ Addendum No 3 ________________ Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Section I: General Government and Administration Policy 10.0: Living Wage Contractor Policy Reviewed by: County Attorney/County Manager Approved by: County Manager Original Effective Date: April 21, 2016 Revisions: August 1, 2016 Policy Statement It is the policy of Orange County to ensure its employees, and all individuals who provide services for Orange County, are paid a living wage. Purpose To encourage all vendors and contractors to pay a living wage to all employees who perform work pursuant to a contract with Orange County. Applicability Applies to all Orange County contracts and purchases. Policy 10.1 Living Wage 10.1.1 Orange County is committed to providing its employees with a living wage and encourages all contractors and vendors doing business with Orange County to pursue the same goal. Orange County’s living wage is as reflected in the adopted Orange County Budget and as that budget document is amended from time to time. To the extent possible, Orange County recommends that contractors and vendors seeking to do business with Orange County provide a living wage to their employees. 10.1.2 Prior to final execution of a contract with Orange County all contractors and vendors seeking to do business with Orange County shall submit to the County’s representative a statement indicating whether those employees who will perform work on the Orange County contract are paid at least the living wage amount set out above. If such employees do not make at least the living wage amount set out above the contractor or vendor shall indicate in the statement, the actual amount paid to such employees. For bid projects this statement should be submitted as part of the bid packet. This policy may be reviewed annually and updated as needed by the Manager’s Office Acknowledged Receipt by: Company Name: Date: __ Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 STATE OF NORTH CAROLINA AFFIDAVIT ORANGE COUNTY ************************** I, ____________________________(the individual attesting below), being duly authorized by and on behalf of ________________________________ (the entity bidding on project hereinafter "Employer") after first being duly sworn hereby swears or affirms as follows: 1. Employer understands that E-Verify is the federal E-Verify program operated by the United States Department of Homeland Security and other federal agencies, or any successor or equivalent program used to verify the work authorization of newly hired employees pursuant to federal law in accordance with NCGS §64-25(5). 2. Employer understands that Employers Must Use E-Verify. Each employer, after hiring an employee to work in the United States, shall verify the work authorization of the employee through E-Verify in accordance with NCGS§64-26(a). 3. Employer is a person, business entity, or other organization that transacts business in this State and that employs 25 or more employees in this State. (mark Yes or No) a. YES _____, or b. NO _____ 4. Employer's subcontractors comply with E-Verify, and if Employer is the winning bidder on this project Employer will ensure compliance with E-Verify by any subcontractors subsequently hired by Employer. This ____ day of _______________, 20__. Signature of Affiant Print or Type Name: _________________________ State of North Carolina, _________ County Signed and sworn to (or affirmed) before me, this the _____ day of ________________, 20__. My Commission Expires: Notary Public (Affix Official/Notarial Seal) Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 ORANGE COUNTY NONDISCRIMINATION CERTIFICATION The undersigned bidder or proposer hereby certifies and agrees that the following information is correct: 1. In preparing its enclosed bid or proposal, the undersigned bidder or proposer has considered all bids and proposals submitted from qualified, potential subcontractors and suppliers, and has not engaged in discrimination as defined in Section 12-52 of the Orange County Non-discrimination Ordinance. 2. Without limiting any other remedies that Orange County may have for a false certification, it is understood and agreed that, if this certification is false, such false certification will constitute grounds for Orange County to reject the bid or proposal submitted with this certification, and terminate any contract awarded based on such bid or proposal. It shall also subject the bidder or proposer to disqualification from participating in county contracts or bid processes for up to two years. 3. As a condition of contracting with Orange County, the undersigned bidder or proposer agrees to promptly provide to Orange County all information and documentation that may be requested by Orange County from time to time regarding the solicitation and selection of suppliers and subcontractors in connection with this solicitation process. Failure to maintain or failure to provide such information constitutes grounds for Orange County to reject the bid or proposal and to terminate, without penalty to Orange County, any contract awarded on such bid or proposal. All such information and documentation shall be maintained for a period of three years after the expiration of the contract. 4. As part of its bid or proposal, the undersigned bidder or proposer shall provide to Orange County a list of all instances within the past ten years where a complaint was filed or pending against bidder or proposer in a legal or administrative proceeding alleging that bidder or proposer discriminated against its subcontractors, vendors, suppliers, or commercial customers, and a description of the status or resolution of that complaint, including any remedial action taken. 5. As a condition of submitting a bid or proposal to Orange County the undersigned bidder or proposer agrees to comply with the Orange County Non-discrimination Ordinance. Falsification of this certification shall constitute a violation of the Orange Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 County Non-Discrimination Ordinance and shall be grounds for rejection of the bid or proposal or termination of an existing contract, without fault or further obligation to Orange County. 6. As a condition of submitting a bid or proposal to Orange County the undersigned bidder or proposer agrees that Orange County may consider the information submitted as part of this certification in its determination of the responsibility of the undersigned bidder or proposer. The undersigned bidder or proposer, as the case may be, waives the right to challenge the rejection of a bid or proposal when such rejection is based, in its entirety, on information submitted as part of this certification. The bidder or proposer certifies the undersigned has full authority to sign on its behalf. By:________________________________________ ___________________________________________ Printed Name and Title On behalf of _________________________________ ___________________________________________ Company or Corporate name Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Supplemental Vendor Information: HISTORICALLY UNDERUTILIZED BUSINESSES Vendor Name: ____________________________________________________ Date: _________ Per G.S. 143-128.4, Historically Underutilized Businesses (HUBs) consist of minority, women and disabled business firms that are at least fifty-one percent (51%) owned and operated by an individual(s) who are members of the following groups: Black, Hispanic, Asian American, American Indian, Female, Disabled, Disadvantaged. The Vendor shall respond to question No 1 and No 2 below. 1)Is Vendor a Historically Underutilized Business? Yes No If yes, please select from the following: Ethnicity: Gender Disabled Black Male Yes Hispanic Female No Asian American American Indian 2)Is Vendor Certified with North Carolina as a Historically Underutilized Business? Yes No If so, state HUB classification: _______________________________________________________ Any questions concerning NC HUB certification, contact the North Carolina Office of Historically Underutilized Businesses at (919) 807-2330. SUBMIT WITH PROPOSAL Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Revised 01/24 1 [Departmental Use Only] TITLE FY NORTH CAROLINA SERVICES AGREEMENT RFP/RFQ ORANGE COUNTY This Services Agreement (hereinafter “Agreement”), made and entered into this day of , 20 , (“Effective Date”) by and between Orange County, North Carolina a political subdivision of the State of North Carolina (hereinafter, the "County") and , (hereinafter, the "Provider"). WITNESSETH: That the County and Provider, for the consideration herein named, do hereby agree as follows: 1.Services a.Scope of Work. i)This Services Agreement (“Agreement”) is for services to be rendered by Provider to County with respect to (insert type of project): ii)By executing this Agreement, the Provider represents and agrees that Provider is qualified to perform and fully capable of performing and providing the services required or necessary under this Agreement in a fully competent, professional and timely manner. iii)Time is of the essence with respect to this Agreement. iv)The services to be performed under this Agreement consist of Basic Services, as described and designated in Section 3 hereof. Compensation to the Provider for Basic Services under this Agreement shall be as set forth herein. 2.Responsibilities of the Provider a.Services to be provided. The Provider shall provide the County with all services required in Section 3 to satisfactorily complete the Project within the time limitations set forth herein and in accordance with the highest professional standards. b.Standard of Care. i)The Provider shall exercise reasonable care and diligence in performing services under this Agreement in accordance with the highest generally accepted standards of this type of Provider practice throughout the United States and in accordance with applicable federal, state and local laws and regulations applicable to the performance of these services. Provider is solely responsible for the professional ATTACHMENT F Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Revised 01/24 2 quality, accuracy and timely completion and submission of all work related to the Basic Services. ii) Provider shall be responsible for all errors or omissions of its agents, contractors, employees, or assigns in the performance of the Agreement. Provider shall correct any and all errors, omissions, discrepancies, ambiguities, mistakes or conflicts at no additional cost to the County. iii) The Provider shall not, except as otherwise provided for in this Agreement, subcontract the performance of any work under this Agreement without prior written permission of the County. No permission for subcontracting shall create, between the County and the subcontractor, any contract or any other relationship. iv) Provider is an independent contractor of County. Any and all employees of the Provider engaged by the Provider in the performance of any work or services required of the Provider under this Agreement, shall be considered employees or agents of the Provider only and not of the County, and any and all claims that may or might arise under any workers compensation or other law or contract on behalf of said employees while so engaged shall be the sole obligation and responsibility of the Provider. v) If activities related to the performance of this Agreement require specific licenses, certifications, or related credentials Provider represents that it or its employees, agents and subcontractors engaged in such activities possess such licenses, certifications, or credentials and that such licenses certifications, or credentials are current, active, and not in a state of suspension or revocation. vi) Should this Agreement involve project designs, the construction or creation of which is to be bid out or fulfilled by other contractors, and bidding or negotiation with contractors produce prices which, when added to the other elements of the approved total project cost, produce a cost that is in excess of the approved total project cost, the Provider shall participate with the County in negotiation and design adjustments to the extent such are necessary to obtain prices within the approved total project cost. All activity of the Provider with respect to these matters shall constitute Basic Services and shall be performed by the Provider without additional compensation. If negotiation and design adjustments fail to bring costs within the total project cost the County may reject all bids and Provider will redesign or reduce portions of the project in an effort to reduce the bid prices to within the total project cost and rebid the project. One such redesign is included within Basic Services. If this second letting for bids does not produce bids that are within the approved total project cost initially or after negotiations with the contractor the cost is not reduced to an amount within the total project cost, the Provider is not obligated to engage in further redesign. 3. Basic Services a. Basic Services. Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Revised 01/24 3 i) The Provider shall perform as Basic Services the work and services described herein and as specified in the County’s Request for Proposals or Request for Qualifications (the “RFP”) “RFP Number for “ ” issued , 20 , and the Provider’s proposal, which are fully incorporated and integrated herein by reference together with Attachments (designate all attachments). In the event a term or condition in any referenced document or attachment conflicts with a term or condition of this Agreement the term or condition in this Agreement shall control. Should such conflict arise the priority of documents shall be as follows: This Agreement, the County’s RFP together with attachments, Provider’s Proposal together with attachments. ii) The Basic Services will be performed by the Provider in accordance with the following schedule: (Insert milestones task list, dates and fees. If milestones are not established mark N/A under Milestone Task 1.) Milestone Task Milestone Date Milestone Fee 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. iii) Should County reasonably determine that Provider has not met the Milestone Dates established in Section 3(a)(ii), County shall notify Provider of the failure to meet the Milestone Date. The County, at its discretion may provide the Provider seven (7) days to cure the breach. County may withhold the accompanying payment without penalty until such time as Provider cures the breach. In the alternative, upon Provider’s failure to meet any Milestone Date the County may modify the Milestone Date schedule. Should Provider or its representatives fail to cure the breach within seven (7) days, or fail to reasonably agree to such modified schedule, County may immediately terminate this Agreement in writing, without penalty or incurring further obligation to Provider. This section shall not be interpreted to limit the definition of breach to the failure to meet Milestone Dates. 4. Duration of Services a. Term. The term of this Agreement shall be from to . b. Scheduling of Services i) The Provider shall schedule and perform its activities in a timely manner so as to meet the Milestone Dates listed in Section 3. Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Revised 01/24 4 ii) Should the County determine that the Provider is behind schedule, it may require the Provider to expedite and accelerate its efforts, including providing additional resources and working overtime, as necessary, to perform its services in accordance with the approved project schedule at no additional cost to the County. iii) The Commencement Date for the Provider's Basic Services shall be . 5. Compensation a. Compensation for Basic Services. Compensation for Basic Services shall include all compensation due the Provider from the County for all services satisfactorily (as determined by the County) performed pursuant to this Agreement. The maximum amount payable for Basic Services is Dollars ($ ). In the event the amount stated on an invoice is disputed by the County, the County may withhold payment of all or a portion of the amount stated on an invoice until the parties resolve the dispute. Payment for Basic Services shall become due and payable in direct proportion to satisfactory services performed and work accomplished. Payments will be made as Project milestones as set out in Section 3(a)(ii) are achieved up to the corresponding milestone fee. (For example, Provider may invoice for the amount listed as the milestone fee corresponding to the first milestone task upon County’s acknowledgement of the satisfactory completion of Task one. Upon the County’s acknowledgement that the second Task has been satisfactorily completed Provider may invoice for that corresponding milestone fee.) Milestone fees shall be the maximum amount payable for its corresponding milestone task which shall not be altered except by written amendment. b. Additional Services. County shall not be responsible for costs related to any services in addition to the Basic Services performed by Provider unless County requests such additional services in writing and such additional services are evidenced by a written amendment to this Agreement. 6. Responsibilities of the County a. Cooperation and Coordination. The County has designated ( ) to act as the County's representative with respect to the Project who shall have the authority to render decisions within guidelines established by the County Manager or the County Board of Commissioners and who shall be available during working hours as often as may be reasonably required to render decisions and to furnish information. 7. Insurance a. General Requirements. Provider shall obtain, at its sole expense, Commercial General Liability Insurance, Automobile Insurance, Workers’ Compensation Insurance, and any additional insurance as may be required by County’s Risk Manager as such insurance requirements are described in the Orange County Risk Transfer Policy and Orange County Minimum Insurance Coverage Requirements (each document is incorporated herein by reference and may be viewed at http://www.orangecountync.gov/departments/purchasing_division/contracts.php.) If Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Revised 01/24 5 County’s Risk Manager determines additional insurance coverage is required such additional insurance shall consist of (if no additional insurance required mark N/A as being not applicable). Provider shall not commence work until such insurance is in effect and certification thereof has been received by the County's Risk Manager. 8. Indemnity a. Indemnity. To the extent authorized by North Carolina law the Provider agrees, without limitation, to defend, indemnify and hold harmless the County from all loss, liability, claims or expense, including attorney's fees, arising out of or related to the Project and arising from property damage or bodily injury including death to any person or persons caused in whole or in part by the negligence or misconduct of the Provider except to the extent same are caused by the negligence or willful misconduct of the County. It is the intent of this provision to require the Provider to indemnify the County to the fullest extent permitted under North Carolina law. 9. Amendments to the Agreement a. Changes in Basic Services. Changes in the Basic Services and entitlement to additional compensation or a change in duration of this Agreement shall be made by a written Amendment to this Agreement executed by the County and the Provider. The Provider shall proceed to perform the Services required by the Amendment only after receiving a fully executed Amendment from the County. 10. Termination a. Termination for Convenience of the County. This Agreement may be terminated without cause by the County and for its convenience upon seven (7) days prior written notice to the Provider. b. Other Termination. The Provider may terminate this Agreement based upon the County's material breach of this Agreement; provided, the County has not taken all reasonable actions to remedy the breach. The Provider shall give the County seven (7) days' prior written notice of its intent to terminate this Agreement for cause. Either party may terminate this Agreement upon notice to the other party that obligations pursuant to this Agreement are made impractical due to declarations of emergency by Orange County or by North Carolina due to events directly impacting Orange County. Both parties shall remain responsible for all payment and performance due up to the receipt of such notice, but shall have no further obligation or responsibility beyond that date provided the terminating party has taken all reasonable steps to complete the performance of its obligations. c. Compensation After Termination. i) In the event of termination, the Provider shall be paid that portion of the fees and expenses that it has earned to the date of termination, less any costs or expenses incurred or anticipated to be incurred by the County due to errors or omissions of the Provider. Upon request of the County, the Provider shall submit to County all Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Revised 01/24 6 relevant documentation, including but not limited to, job cost records, to support its claims for final compensation. ii) Should this Agreement be terminated, the Provider shall deliver to the County within seven (7) days, at no additional cost, all deliverables including any electronic data or files relating to the Project. d. Waiver. The payment of any sums by the County under this Agreement or the failure of the County to require compliance by the Provider with any provisions of this Agreement or the waiver by the County of any breach of this Agreement shall not constitute a waiver of any claim for damages by the County for any breach of this Agreement or a waiver of any other required compliance with this Agreement. e. Suspension. County may suspend the Basic Services and this Agreement at any time for County’s convenience and without penalty to County upon three (3) days’ notice to Provider. Upon any suspension by County, Provider shall discontinue the Basic Services and shall not resume the Basic Services until notified to proceed by County. 11. Additional Provisions a. Limitation and Assignment. The County and the Provider each bind themselves, their successors, assigns and legal representatives to the terms of this Agreement. Neither the County nor the Provider shall assign or transfer its interest in this Agreement without the written consent of the other. b. Governing Law. This Agreement and the duties, responsibilities, obligations and rights of respective parties hereunder shall be governed by the laws of the State of North Carolina. c. Compliance with Laws. Provider shall at all times remain in compliance with all applicable local, state, and federal laws, rules, and regulations including but not limited to all state and federal anti-discrimination laws, policies, rules, and regulations and the Orange County Non-Discrimination Policy and Orange County Living Wage Policy (each Orange County policy is incorporated herein by reference and may be viewed at http://www.orangecountync.gov/departments/purchasing_division/contracts.php.) Any violation of this requirement is a breach of this Agreement and County may immediately terminate this Agreement without further obligation on the part of the County. This paragraph is not intended to limit and does not limit the definition of breach to discrimination. By executing this Agreement Provider affirms that Provider and any subcontractors of Provider are and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. By executing this Agreement Provider certifies that Provider has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.58. By executing this Agreement Provider certifies that Provider has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.81. d. Dispute Resolution. Any and all suits or actions to enforce, interpret or seek damages with respect to any provision of, or the performance or non-performance of, this Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Revised 01/24 7 Agreement shall be brought in the General Court of Justice of North Carolina sitting in Orange County, North Carolina. It is agreed by the parties that no other court shall have jurisdiction or venue with respect to such suits or actions. Binding arbitration may not be initiated by either Party, however, the Parties may agree to nonbinding mediation of any dispute prior to the bringing of a suit or action. e. Entire Agreement. This Agreement, together with the RFP and its attachments and the Proposal and its attachments, represents the entire and integrated agreement between the County and the Provider and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both parties. Modifications may be evidenced by facsimile signatures. f. Severability. If any provision of this Agreement is held as a matter of law to be unenforceable, the remainder of this Agreement shall be valid and binding upon the Parties. g. Ownership of Work Product. Should Provider’s performance of this Agreement generate documents, items or things that are specific to this Project such documents, items or things shall become the property of the County and may be used on any other project without additional compensation to the Provider. The use of the documents, items or things by the County or by any person or entity for any purpose other than the Project as set forth in this Agreement shall be at the full risk of the County. h. Non-Appropriation and Government Action. Provider acknowledges that County is a governmental entity, and the validity of this Agreement is based upon the availability of public funding under the authority of its statutory mandate. In the event that public funds are unavailable or not appropriated for the performance of County’s obligations under this Agreement, then this Agreement shall automatically expire without penalty to County immediately upon written notice to Provider of the unavailability or non-appropriation of public funds. It is expressly agreed that County shall not activate this non-appropriation provision for its convenience or to circumvent the requirements of this Agreement. In the event of a change in the County’s statutory authority, mandate or mandated functions, by state or federal legislative or regulatory action, which adversely affects County’s authority to continue its obligations under this Agreement, then this Agreement shall automatically terminate without penalty to County upon written notice to Provider of such limitation or change in County’s legal authority. i. Signatures. This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the consent of the Parties to utilize electronic signatures and the intent of the Parties to comply with Article 11A and Article 40 of North Carolina General Statute Chapter 66. j. Notices. Any notice required by this Agreement shall be in writing and delivered by certified or registered mail, return receipt requested to the following: Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Revised 01/24 8 Orange County Provider’s Name & Address Attention: P.O. Box 8181 Hillsborough, NC 27278 IN WITNESS WHEREOF, the Parties, by and through their authorized agents, have hereunder set their hands and seal, all as of the day and year first above written. ORANGE COUNTY: PROVIDER: By: _________________________________ By: __________________________________ Printed Name and Title Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Revised 01/24 9 ORANGE COUNTY—INTERNAL USE ONLY ______________________________________________________________________________ Finance Information Vendor Name: Vendor Contact Person: Phone: Address: City State: Zip: Department: Amount: Purpose: Budget Code(s): Vendor # Vendor Status with NCSOS: Vendor is a BOCC consultant: Yes No Contract Details Contract Type: New Amendment (Original Contract: ) (Most Recent Amendment ) Effective Date End Date Notice Date (Notice Purpose ) Award Approved by Board (Agenda Date: ); Made or Administered by Signature Authority - BOCC Express Delegation (Agenda Date: ) - Policy 9.4: Under $5,000; Service Under $90,000; Construction Under $250,000 - Budget Policy Section XV (Capital Improvement Project: ) Bidding Informal Bidding ($30k-$90k); Formal RFP ($90k+); Other (<$30k); Exception(# ) Department Affirmation This agreement is approved as to technical form and content and I as Department Director affirmatively state work on this project has not been initiated prior to execution of the agreement. This agreement is approved as to technical form and content . Services related to this agreement have already begun or been completed. Description of the nature of the emergency condition that was addressed: Department Director’s Signature ________________________________________ Date: ________ Information Technologies This agreement has been reviewed and is approved as to information technology content and specifications: Office of the Chief Information Officer___________________________________ Date: ________ Inapplicable because no hardware/software purchases or related services Risk Management This agreement is approved for sufficiency of insurance standards, specifications, and requirements: Office of the Risk Management Officer___________________________________ Date: _________ Financial Services This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act: Office of the Chief Financial Officer ____________________________________ Date: _________ Legal Services This agreement is approved as to legal form and sufficiency: Office of the County Attorney __________________________________________Date: ________ Clerk to the Board All Docusign contracts must be copied to the Clerk upon completion: occlerkdocs@orangecountync.gov The following signature block is for hard copies only and is not required for Docusign contracts: Received for record retention: Office of the Clerk to the Board __________________________________________Date:_________ Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Sustainability at Work! WASTE MANAGEMENT SERVICES Orange County March 23, 2026 Tradebe Environmental Services, LLC. 1433 E. 83rd Ave., Suite 200 Merriville, IN 46410 Toll-Free: (800) 388-7242 Fax: (219) 769-6019 www.Tradebeusa.com ATTACHMENT II Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 RFP 367-0C5468 Household Hazardous Waste Proposal for: Tradebe Environmental Services March 23, 2026 Wiliam Young Proposal Manager mailto:william.young@tradebe.com Colin Burden Senior Director mailto:colin.burden@tradebe.com Kris Fournier, VP Executive Sponsor mailto:kris.fournier@tradebe.com Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Tradebe Environmental Services, LLC. 1433 E. 83rd Ave., Ste. 200 Merrillville, IN 46410 Jovana Amaro mailto:finance-purchasing@orangecountync.com Orange County Finance Manager/Purchasing 300 W. Tryon St. Hillsborough, NC 27278 Re: RFP 367-0C5468 Ref: Household Hazardous Waste, Used Motor Oil, Used Oil Filters, Waste Antifreeze Collection and Disposal Services Dear Ms. Amaro, Tradebe Environmental Services, LLC (Tradebe) is pleased to submit this proposal to provide Household Hazardous Waste Services to include packaging, transportation, and treatment/recycling/disposal for Orange County. As a prominent international organization for more than forty (40) years, our journey is marked by a relentless pursuit of excellence in turning challenges into opportunities, driving sustainable growth that respects both the planet and its people. We are dedicated to innovating and transforming industrial landscapes. Tradebe is a recognized leader in the domain of fixed and mobile HHW programs. Our collection programs effectively remove the inherent hazards of household hazardous waste, managing fixed point collection facilities, conducting events throughout the year while routinely and seamlessly managing multiple events simultaneously. Our success lies in a dedicated team and a proven national program ensuring meticulous attention to detail, from set up to clean up. Tradebe believes it is the best-positioned environmental services company to continue providing the County with the most responsible, compliant, cost-effective, and sustainable waste management program. Our devotion to customer service and our commitment to maintaining the highest ethical and professional standards differentiates us in the waste management space. To that end, the salient features of our proposal are: Dedicated Program Manager Completely captive, turnkey service model eliminating subcontractors Corporate-wide enhancements to contract and invoice management In selecting Tradebe, the County will recognize the benefits of: Partnership with a privately-owned organization with a singularly unique, customer-centric focus Transparency in our approach, vision and pricing Extensive, scalable expertise We trust our offer provides the insight and value Tradebe will deliver to this program. Tradebe stands to deliver the highest value service to comply with the program objectives while Safety & Sustainability remain paramount to our mission. To that end, we respectfully tender the enclosed Proposal for your consideration. My signature below certifies that as the Senior Director, I am fully authorized to function as an agent for Tradebe. Should you have any questions or require more information, don't hesitate to contact me at colin.burden@tradebe.com. Sincerely, Colin Burden Senior Director, Pricing Proposals and Contracts Email: colin.burden@tradebe.com Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Table of Contents ................................................................................................................... 3 ................................ 5 ACCEPTED ITEMS 6 NON ACCEPTED ITEMS 10 ....................................................................................................... 13 PERSONNEL TRAINING 13 ...................................................................................................... 17 .................................................................................................... 17 CUSTOMER PORTAL 17 ................................................................................. 20 REFERENCES 21 ................................................................................................. 22 ........................................................................................................ 22 ................................................................................................... 23 WASTE SHIPMENT PROCEDURE 23 UNKNOWN IDENTIFICATION 23 OFOA WASTE 24 LIST OF EQUIPMENT 24 SCREENING, RECEIVING & OFF-LOADING PARTICIPANTS – IF REQUESTED BY COUNTY 25 COLLECTION DESCRIPTION – IF REQUESTED BY COUNTY 25 ON-SITE BULKING – IF REQUESTED BY COUNTY 25 WASTE IDENTIFICATION/ PACKAGING – IF REQUESTED BY COUNTY 26 ................................................................................................... 26 ENVIRONMENTALLY FRIENDLY WASTE MANAGEMENT METHODS 27 Tradebe’s Value Added Services .......................................................................................... 27 Sustainability and Waste Management ................................................................................ 27 ........................................................... 33 TRANSPORTATION INFORMATION 35 PERMITS AND CERTIFICATIONS 36 State of Tennessee Hazardous Waste Management Permit ............................................ 37 State of Indiana Hazardous Waste Management Permit .................................................. 39 US Department of Transportation Certificate of Registration ............................................ 41 ..................................................................................................................... 43 ........................................................................ 44 Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Tradebe Environmental Services, LLC. 1433 E. 83rd Ave., Ste. 200 Merrillville, IN 46410 2 Sustainability at Work! FINANCIAL AND BUSINESS STABILITY 44 CERTIFICATE OF INSURANCE 50 ............................................................................... 53 Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Tradebe Environmental Services, LLC. 1433 E. 83rd Ave., Ste. 200 Merrillville, IN 46410 3 Sustainability at Work! Tradebe Environmental Services, LLC (Tradebe) is a privately held and diversified waste management company that has been engaged in the collection, treatment, recycling, and disposal of hazardous and non-hazardous waste for over 40 years. Tradebe collects, transfers, and processes waste generated by customers from a variety of industries, including chemical, petrochemical, paint and coatings, printing, plastics, and pharmaceutical industries and educational institutions. Our current customers include Fortune 500 companies, small quantity generators, State, Federal, and local governmental bodies, universities, hospitals, and research centers. Tradebe’s US operations own and operate 9 RCRA permitted Part B Treatment, Storage, and Disposal Facilities (TSDF). Tradebe also owns and operates a nonhazardous industrial waste landfill, an oil recovery facility, a nonhazardous wastewater treatment facility and nonhazardous bulking and processing facilities. Tradebe also has seventeen 10-Day transfer facilities that are staffed with highly trained, experienced, and degreed Chemists who can provide lab pack and high hazard services. Tradebe also maintains a fleet of fully permitted waste hauling vehicles operating out of both our TSDFs and 10-Day transfer facilities for your transportation needs. Tradebe’s Technical Services groups offer a variety of waste management services, including full-scale Household Hazardous Waste (HHW) Collection; turn-key lab packing services by degreed chemist; unknown identification; Stabilization and Chemical Fixation; High Hazardous Chemical Management (i.e., explosives stabilization, compressed gas cylinder processing); Tradebe’s Industrial Services group covers Emergency Response, Tank and Industrial Cleaning, Vacuum Services, Disaster Response, Plant Outage, Transportation and much more. Tradebe’s primary sales, customer service, administrative, and corporate operations are managed by our headquarters in Merrillville, Indiana, and Chicago, Illinois. All facilities, including satellite offices, are fully integrated through a secure computer network and a state-of-the-art inventory management system. Customer information, profiles, and shipping documentation are maintained within a robust and secure system, ensuring accurate generation of Tradebe’s operating records. We provide streamlined communication channels for customer service, company-wide online waste tracking, and comprehensive waste management operations. In addition, Tradebe has developed specialized programs designed to meet the evolving needs of our customers while supporting administrative and regulatory requirements in an increasingly complex and demanding regulated industry. Our pillars | Growth, People, Legacy These pillars guide us in our daily endeavors as we work towards a brighter tomorrow for all . Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Tradebe Environmental Services, LLC. 1433 E. 83rd Ave., Ste. 200 Merrillville, IN 46410 4 Sustainability at Work! Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Tradebe Environmental Services, LLC. 1433 E. 83rd Ave., Ste. 200 Merrillville, IN 46410 5 Sustainability at Work! Tradebe will furnish all the labor, packing, transportation and disposal needs required by the County under the requirements and Scope of Work requested in the RFP. Prior to contract startup, Tradebe will establish Complete Operations Manuals for each site that our staff will operate under. During the term of the contract the Operations Manual will be updated as necessary. Tradebe’s trained chemists and technicians will fulfill all of the labeling and loading. Tradebe will check in weekly with the county staff to identify and address any unknown or questionable material that may require additional testing or stabilization prior to packaging and shipment. Tradebe has the necessary permits and licenses to fulfill this purpose. Tradebe will work with the County to confirm on site staffing requirements for the two permanent collection location facilities. Tradebe understands that current work hours for both the Eubanks Road and Walnut Grove locations are open and staffed 7:00AM to 6:00PM Monday, Tuesday, Thursday and Friday, 7:00AM to 5PM Saturday and 1:00PM to 6:00PM on Sunday. Tradebe will work with the County should the need for arise for onsite personel to be provided, on either a temporary or permanent basis. Waste removal will be scheduled on a weekly basis; no waste will be onsite longer than the legal limit of 90 days. Tradebe will manage the disposal of the used oil, oil filters and antifreeze from the 10 County locations collecting these materials. Tradebe will provide the testing of the oil and antifreeze as required, and insure that the no used oil tank is locked for more than 7 days before collection occurs. Tradebe will provide all replacement containers to the county. Tradebe will provide continuous oversight of OFOA waste levels via on-site examinations and telecommunications with site operations. Tradebe will manage the entire lifecycle of the container. Tradebe will pursue reuse and recycling options for the materials collected where practical. Monthly reporting of waste disposal methods and locations will be provided to the county. Tradebe staff will prevent, contain and clean any spills occurring in the process of regular site operations or emergencies. The Project Approach referenced in section 9.1.9 provides additional detail on the services to be provided. Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Tradebe Environmental Services, LLC. 1433 E. 83rd Ave., Ste. 200 Merrillville, IN 46410 6 Sustainability at Work! ACCEPTED ITEMS Garden Chemicals: Insect sprays, weed killers, herbicide, fertilizer, pesticides Automotive products: Antifreze, brake cleaner fluid, hydraulic fluid, transmission fluid, motor oil, oil filters, car polish, wax, gasoline, diesel fuel. Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Tradebe Environmental Services, LLC. 1433 E. 83rd Ave., Ste. 200 Merrillville, IN 46410 7 Sustainability at Work! Household cleaners: ammonia, bleach, cleaning compounds, floor strippers, drain cleaners, tile/shower cleaners, rust removers Paint products: latex, oil-based, thinners, spray paint, stains, caulking, sealers. Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Tradebe Environmental Services, LLC. 1433 E. 83rd Ave., Ste. 200 Merrillville, IN 46410 8 Sustainability at Work! Flammable and Combustible products: Kerosene, Solvents, Small engine fuels, Other cleaners Swimming Pool Chemicals: Stabilizers, pH adjusters, Shock, Chlorine and Chlorinated Compounds. Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Tradebe Environmental Services, LLC. 1433 E. 83rd Ave., Ste. 200 Merrillville, IN 46410 9 Sustainability at Work! Propane Tanks: 1lb -40lb tanks Fluorescent bulbs: See examples below Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Tradebe Environmental Services, LLC. 1433 E. 83rd Ave., Ste. 200 Merrillville, IN 46410 10 Sustainability at Work! Batteries- Alkaline, Non-Lead, Lead: NON ACCEPTED ITEMS Explosives: Fireworks, Flares, Ammunition, etc. Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Tradebe Environmental Services, LLC. 1433 E. 83rd Ave., Ste. 200 Merrillville, IN 46410 11 Sustainability at Work! Medications: No prescription medications, No over the counter (OTC) drugs, No empty medication bottles, No pet/animal medication. Medical Waste: Includes any byproduct generated during diagnosis, treatement, immunization or research that is contaminated, or potentially contaminated with potentially infectious material (PIMW): Sharps, Blood Soaked Materials, Bodily Fluids, Human Tissue. Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Tradebe Environmental Services, LLC. 1433 E. 83rd Ave., Ste. 200 Merrillville, IN 46410 12 Sustainability at Work! Radioactive wastes: Includes Smoke Detectors, Exit signs, Gas lantern Mantles, Thoriated glass. PCB Ballasts: Manufactured prior to July 1, 1979- Must be labeled clearly as “No-PCB”. Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Tradebe Environmental Services, LLC. 1433 E. 83rd Ave., Ste. 200 Merrillville, IN 46410 13 Sustainability at Work! PERSONNEL TRAINING The table below depicts the minimum training required by job title for any employee to work under the contract: Training Project Manager Field Chemist Field Technician Bachelor’s Degree (chemistry or related) X X 40-hour OSHA HAZWOPER X X 24-hour OSHA HAZWOPER X 8-hour OSHA Refresher Course X X X 49 CFR Subpart H X X X HAZCAT (Unknown Testing) X X First Aid/CPR X X Lab Pack Training X X TSD Facility Acceptance Criteria X X X Class B CDL X X High Hazard Chemical Training X X Other Additional Training/Training Information: Tradebe maintains that the responsibility for a safe operation rests with all of its employees. Specific training is given to all responsible on-site supervisory personnel and the individuals handling, storing, and treating wastes. Off-site personnel participate in training programs to meet the requirements of 29 CFR 1910.120. Site design, operational procedures, and planning affect the operations; therefore, individuals involved in these functions must be aware of the criteria for a safe and efficient operation. Emergency response training is conducted in accordance with 29 CFR 1910.120 and the Contingency Plan for each facility. This means that each employee, with a specific duty established in the Contingency Plan, will be fully trained as to the specifics of the duty or action required. This training includes drills or simulated emergency situations to provide practice for personnel and to determine the adequacy and effectiveness of the Contingency Plan. Training for personnel also encompasses RCRA and DOT training. Each level of personnel is trained to meet or exceed federal, state, and company requirements. Tradebe provides all of its Technical Field Service employees, which includes the Reactive Division, with a 40- hour initial HAZWOPER training course in accordance with OSHA 29 CFR 1910.120(e), prior to their assignment to a work area. The training is provided “in-house” by a Tradebe Certified Environmental Trainer. The personnel must also pass a DOT and OSHA/HAZWOPER physical examination and receive certification to wear a respirator, prior to working with hazardous materials. All personnel receive an annual physical as a part of Tradebe’s medical monitoring program. Tradebe’s training program for Hazardous Materials Transportation personnel includes HM-126F Training, which addresses general awareness, function specific, and safety training in accordance with DOT 49 CFR 172.704. Transportation personnel, at a minimum, are also provided 24-hour TSD facility HAZWOPER training in accordance with OSHA 29 CFR 1910.120(p). All 40-hour and 24-hour trained personnel also receive an eight- hour annual refresher training course. Refresher courses consist of relevant topics, including, but not limited to: Contingency Planning and Emergency Response, Decontamination, Waste Characterization, Hazardous Materials Handling, a Review of Current Federal Regulations, and Container Management. All Field Chemists have obtained their Class B Commercial Driver’s License (CDL) with Hazmat and Airbrake Endorsements. In addition, the following courses are included in their training: Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Tradebe Environmental Services, LLC. 1433 E. 83rd Ave., Ste. 200 Merrillville, IN 46410 14 Sustainability at Work!  Hazardous Communication Training in accordance with 29 CFR 1910  Respiratory Protection and Personal Protective Equipment Training in accordance with 29 CFR 1910, Subpart 1 and 2  First Aid/CPR by the American Red Cross  Injury and Illness Prevention Program Training  Procedures for the proper Handling and Transportation of Hazardous Material Training, in accordance with DOT HM-181, HM-215, and HM126F  CGA Transportation of Gases AV-6  Forklift Training  Sampling and Unknown Testing (HAZCAT) Prior to working in the field, Tradebe’s Technical Field Service personnel must attend a 16-hour course for the Hazardous Waste Management for Lab Pack Operations. This course covers the following topics:  Regulation Overview (RCRA/CERCLA)  Waste Identification  Selecting a DOT Shipping Description  DOT Hazard Class Review  DOT & EPA Labeling/Marking/Placarding  POPS Packaging Standards  Manifesting & Land Disposal Restrictions  Hazardous Materials Table The personnel must attend a 4-hour Reactive Chemical Recognition course. This course tests the employees on Tradebe’s Handling Requirements for Reactive and Explosive Chemicals. This course covers the following topics:  Temperature Sensitive Chemicals  Pyrophoric Material  Compressed Gas Cylinders  Picric Acid  Commercial Explosives  Ethyl Ether The personnel must also attend a Certified Chemist Training course (8-hour), which tests the staff on the Reactive Chemical Shipping Requirements. Topics covered include:  Organic Peroxide Packaging Guidelines  Multi-nitrated Materials  Tradebe cylinder shipping requirements  Tradebe Picric Acid Policy  DOT Transportation of cylinders  Class 4 Oxidizers  Compressed Gas Association  Azide Materials  Peroxide Forming Materials  Perchloric Acid Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Tradebe Environmental Services, LLC. 1433 E. 83rd Ave., Ste. 200 Merrillville, IN 46410 15 Sustainability at Work! RESUME’S FOLLOW Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Tradebe Environmental Services, LLC. 1433 E. 83rd Ave., Ste. 200 Merrillville, IN 46410 16 Sustainability at Work! Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Tradebe Environmental Services, LLC. 1433 E. 83rd Ave., Ste. 200 Merrillville, IN 46410 17 Sustainability at Work! At this time, Tradebe plans on managing all material without the need for Subcontractors. Should the scope of services need to be modified, Tradebe will adhere to the requirements laid out in the service agreement. CUSTOMER PORTAL Tradebe is pleased to offer our clients the Tradebe On-Line Management System. Tradebe’s Customer Portal is available to our waste disposal customers. The portal allows our customers to Log In to “Tradebe-Online” with their own User Name and Password and select from a variety of options including:  Print Biennial and other Waste Reports  View Invoices and Invoice History  View Approved Tradebe Waste Profile Forms  Complete Blank Waste Profile Forms and Email to Tradebe’s Approvals Manager  View Copies of Waste Manifests Received at Tradebe  Print Labels and Waste Manifests for Upcoming Shipments  Print or View Certificates of Disposal and/or Recycling Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Tradebe Environmental Services, LLC. 1433 E. 83rd Ave., Ste. 200 Merrillville, IN 46410 18 Sustainability at Work! Optimized Reporting TRADEBE’s Customer Portal has been fully optimized to provide users with powerful reporting. Timeout and other processing errors have virtually been eliminated thru the use of two special processes: > Zipped Folders - Used by the portal at any time users select many results to report. > Offline Reporting - Used by the portal at any time users select many results that may cause the waiting time to exceed one minute. The Portal will display a message on the screen notifying the user that their report will. Users can search for generators by using the magnifying glass search button. If the generator is not found, or a new generator needs to be created, please contact Customer Service. Once they’ve created the generator, you’ll be able to create a new profile using that generator. RCRA Metals Selecting Yes to add a RCRA code based on TCLP value will NOT add the constituent to the composition. The metal will also need to be added to the list of constituents in the Composition tab. Chemical Database We have incorporated the reporting requirements into our online Chemical Database for EPCRA 313, Dept. of Homeland Security, Chemicals of Interest, Class I or II Ozone Depleting Substances Underlying Hazardous Constituents. Chemical Constituents If unable to find a chemical constituent by using our wildcard search tool, please contact Customer Service with the New Profile # being submitted and the missing constituent. The constituent will be added to the profile and be available for future use in the portal. Land Disposal Restriction The Land Disposal Restriction form will be generated from the information entered in the Chemical Constituent section of the Composition tab and the RCRA Characterization section of the Regulatory tab. Waste Water Treatment Tradebe’s Northeast facilities offer wastewater treatment operations. Users will enter info based on wastewater analysis. Final approval for these waste streams will require a sample. Benzene NESHAP If waste contains benzene, users will be required to answer additional questions in the Regulatory tab. Please note that a Benzene NESHAP certification form is required with every approved benzene waste shipment. Profiling: Tab 1: General Information Basic customer and generator info is chosen by using the Search tools. Users can assign a Profile # of their choosing, or a # will be automatically assigned once submitted. The Waste Stream name is entered. Users click continue thru each tab. Tab 2: Waste Stream Information Complete Stream information is required which includes process generating, current disposal method, waste determination, etc. Also, files such as MSDS and Analytical can be attached. Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Tradebe Environmental Services, LLC. 1433 E. 83rd Ave., Ste. 200 Merrillville, IN 46410 19 Sustainability at Work! Tab 3: General Characteristics The info entered in this tab includes physical and chemical characteristics of the waste. (Color, BTU, PH, etc.). Tab 4: Composition Users will search from the online chemical database to complete the chemical composition section. When searching by name, for example water, type *water* and click search. Please note that Min and Max ranges of 1-100 and total comps of less than 100% are not accepted and will delay the approval process. Tab 5: Regulatory This tab contains regulatory information that is required to approve the waste. Questions involve Benzene NESHAP, VOCs, Used Oil, RCRA characterization, as well as Land Disposal Restriction information. Tab 6: Shipping Information Users will enter info including volumes, containers and frequencies. Also, DOT shipping info used to generate the proper Shipping Name will be selected. Users Save the New Profile. Final Step for Profile Submission: After continuing through the tabs until the Profile is saved as 100% complete, users can submit the profile immediately for review/acceptance. Submitting the profile will include the user e-signing the generator certification. Another option for users is to return to saved profiles at a later time to review and edit as needed prior to submitting the profile for approval. Users can do this from the Actions menu found under the Profile Menu. NEW PROFILES WILL BE REVIEWED BY TRADEBE’S APPROVAL TEAM WITHIN 48 HOURS. USERS CAN CHECK THE CURRENT PROFILE STATUS BY USING EITHER WASTE STREAM PROFILE REPORT. Contact Details: Portal: http://clientportal.tradebe.com Support: adminportal@tradebe.com Phone: (800) 388-7242 Web: www.tradebeusa.com Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Tradebe Environmental Services, LLC. 1433 E. 83rd Ave., Ste. 200 Merrillville, IN 46410 20 Sustainability at Work! Tradebe HHW Project Experience Summary Please see the listing below by state of the HHW contracts Tradebe currently services or has serviced. Alabama -Mobile County -City of Decatur Arkansas -Benton County Connecticut -City of Bridgeport -City of Barkhamsted -City of Manchester Illinois -Will County -McLean County -Mount Prospect -Town of Northfield Indiana - Lake County, LaPorte County, & Porter County - NE Indiana SWM District (permanent) -NW Indiana SWM District - Fulton County - Wabash County (permanent) - Miami County (permanent) - Howard County - St Joseph County - Elkhart County Iowa - City of Iowa City (permanent) - Blackhawk County - Bremer County -Buchanan County -Floyd Mitchel Chickasaw counties -City of Spencer -Dubuque IA -Northwest IA Solid Waste District Florida -City of Jacksonville - St Johns County - Leon County Georgia -City of Dunwoody -City of College Park Kansas -Sedgwick County Kentucky - Adair County -City of Murray -Jessamine County -Toyota Georgetown Louisiana -City of Lafayette Maine -Town of York Massachusetts -City of Stoughton -City of Mansfield Missouri - City of Rolla and St Roberts - Missouri Region D - City of Branson/Taney County - City of Joplin -City of Lebanon - East Central Missouri SWM District -NW MO Regional Council of Government Mississippi - Rankin County - Desoto County -City of South Haven -City of Jackson Nebraska -City of Lincoln/Lancaster County New Hampshire -Pittsfield, NH -City of Concord -City of Manchester -Town of Exeter -Town of Raymond -Town of Dover New York -City of Cohoes North Carolina -Cumberland County -Orange County Oklahoma -City of Ardmore -City of Tulsa Ohio -City of Fairlawn -CCH Solid Waste District South Carolina - Hilton Head Island - Richland County - North Augusta Vermont -Bennington Wisconsin - Brown County (permanent site) Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Tradebe Environmental Services, LLC. 1433 E. 83rd Ave., Ste. 200 Merrillville, IN 46410 21 Sustainability at Work! REFERENCES Capital Region East Operating Committee(CREOC) Ray Carr- rcarr@manchesterct.gov Department of Public Works 1540 Sullivan Ave. South Windsor, CT 06074 860-996-4025 Wake County Public Schools Todd Kneller – tkneller@wcpss.net 5500 Dixon Drive Raleigh, NC. 27609 919-588-3633 Duke University Michael Scott – michael.scott@duke.edu 5 Genome Court Durham, NC. 27710 919-668-3217 Eastern Carolina University Kelly Shook – shook@ecu.edu East 5th Street Greenville, NC. 27858 252-328-6718 University of South Carolina David Estey – Estey@mailbox.sc.edu 226 Bull St. Columbia, SC. 29208 803-576-6808 Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Tradebe Environmental Services, LLC. 1433 E. 83rd Ave., Ste. 200 Merrillville, IN 46410 22 Sustainability at Work! Tradebe’s compliance with State, Federal, and Environmental regulations is a critical component of our operation. From providing high quality services to our customers, to protecting the health and safety of our employees and our surrounding communities, Tradebe is committed to maintaining high ethical, professional, and environmental standards. Tradebe has environmental compliance professionals that monitors ongoing environmental legislation and updates our internal staff as well as our customers with federal and state level regulatory changes that may impact our operations as well as our customers. Tradebe’s Technical and Field Services groups offers a variety of waste management services, including full scale Household Hazardous Waste (HHW) Collection; turn-key lab packing services by degreed chemist; unknown identification; Stabilization and Chemical Fixation; High Hazardous Chemical Management (i.e. explosives stabilization, compressed gas cylinder processing); Emergency Response, Tank and Industrial Cleaning; Vacuum Services; Transportation; and RCRA/DOT training. For the past 35 years of our over 40 year history, Tradebe has provided on-site waste management services to our customers. Tradebe’s Technical Field Services Department offers a variety of waste management services, including full scale HHW collection; turn-key lab packing services by degreed chemist and well-trained staff; unknown identification; Stabilization and Chemical Fixation; High Hazardous Chemical Management (i.e. explosives stabilization, compressed gas cylinder processing); Transportation; and RCRA/DOT training. Tradebe partners with municipalities and regional jurisdictions across the United States to deliver comprehensive management solutions for both Household Hazardous Waste (HHW) as well as hazardous and non-hazardous materials from non-residential sources. Tradebe is one of the largest on-site providers of community based HHW collection programs in the nation. The depth of the trained staff at Tradebe allows us to manage multiple collection sites in a given weekend. In addition to managing HHW programs, Tradebe is also one of the largest processors of household collection waste. We are committed to delivering all services required under the current contract through its completion. Should Tradebe be succeeded by another provider, we will work collaboratively with the County and the selected contractor to ensure an orderly and mutually agreeable transition. Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Tradebe Environmental Services, LLC. 1433 E. 83rd Ave., Ste. 200 Merrillville, IN 46410 23 Sustainability at Work! WASTE SHIPMENT PROCEDURE Tradebe’s Chemist will arrive the morning of the scheduled pickup date in a DOT hazardous material permitted box truck. Tradebe’s vehicle will include packaging supplies, equipment, and safety/spill control supplies. Tradebe’s Chemist(s) will package any lab pack material, identify any unknown chemicals, and assist with the completion of waste profile forms for any new waste streams. All regulatory paperwork will be reviewed with the appropriate Orange County representative(s) and appropriate signatures will be obtained. The applicable copies of the paperwork will be left with the laboratory for their records. The waste containers will then be loaded onto Tradebe’s waste-hauling vehicle, per DOT Hazard Class compatibility, for transportation by the Field Chemist to Tradebe’s facility in Durham, NC for ultimate treatment or disposal at one of Tradebe’s RCRA part B permitted Disposal Facilities (TSDF). Tradebe’s Transportation drivers are trained on the DOT Security Plan as well as on the proper over-the-road spill response procedures. Copies of CDL’s for our drivers are available upon request. Tradebe will also supply staff and equipment for Emergency Response and Field Services as needed out of our Durham, NC, or Columbia SC. Field Services Division. Prior to performing any field service project, a Tradebe field service manager will perform a site walk with the County staff to evaluate the project. We will provide a proposal with the scope of work detailing our work plan and pricing. The work will be scheduled after acceptance of our proposal by Orange County. UNKNOWN IDENTIFICATION Tradebe will provide assistance to the County in identifying any unknowns they come across during their waste receiving process. Tradebe’s chemists will sample and test the waste materials utilizing Tradebe’s Unknown Testing Procedures. From the field analysis, Tradebe’s chemists should be able to determine hazard class and proper packaging protocol. The procedures are only completed in the presence of other trained chemists for safety purposes. Chemists will don appropriate safety gear (which may include respirators) while performing the tests. Tradebe’s Unknown Testing Procedures aid our qualified field personnel in the verification and subsequent acceptance of unknown materials encountered during on-site operations. Tradebe’s field chemists can test for the following:  Physical Appearance  pH  Flammability  Water Reactivity  Cyanide  Sulfides  Peroxides  Oxidizers  Qualitative PCB Screen Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Tradebe Environmental Services, LLC. 1433 E. 83rd Ave., Ste. 200 Merrillville, IN 46410 24 Sustainability at Work! Most of these procedures were instituted in the original lab-pack manual and have been used successfully without a safety related incident over the course of twenty years (over 200,000 samples). These screening procedures, in whole or in part, may be used to provide insight to a material's chemical characteristics. Tradebe’s field chemists can often identify the waste material without having to perform these unknown field tests. Less than 10% of all containers initially identified as “Unknown” are actually packaged and shipped as characterized unknowns. The field personnel use their knowledge of chemicals as well as information from the resident to identify the waste material. OFOA WASTE Tradebe will provide continuous oversight of OFOA waste levels via on-site examinations and telecommunications with site operations. Tradebe will manage the entire lifecycle of the container—from volume tracking and sampling to secure lockout during the testing phase. Tradebe will maintain a strict seven-day maximum for full tanks on-site, providing supplemental containers at no cost if holding times are exceeded. Final shipments are managed by pumping materials into totes or 55-gallon drums for off-site transport. This entire scope is performed directly by Tradebe personnel, ensuring a seamless service without the use of subcontractors LIST OF EQUIPMENT The equipment and supplies provided by Tradebe will meet the requirements of all federal, state, and local codes and regulations. Packaging Supplies:  Drums (Steel/Poly/Fiber)(5,15,30, and 55 gallon sizes)  85 Gallon Over Packs  Cubic Yard Boxes  Pallets  Rolls of Tape  Vermiculite  Drum Liners  DOT/EPA Labels & Markings  Paper Work (Manifests, Profile sheets, Land Bans, Drum Inventory Forms, etc.)  Reference Materials (40 CFR, 49 CFR, Chemical Dictionary) Safety Equipment:  ABC Fire Extinguishers  Metal-X Fire Extinguishers  First Aid Kits  Tyvek Suits (Poly Coated)  Respirators  Steel-toe shoes  Nitrile Gloves  Latex Gloves  Safety Glasses  Full Face Shield  Caution Tape  Portable Eyewash Station  Spill Station (Broom, Shovel, 55 Gallon drum, and a bag of oil dry) Miscellaneous Supplies:  Scales  Oil Dry  Drum Carts  Pallet Jacks  Unknown Test Kits  Spark Proof Tools  Paint Sticks/Markers  Grounding Straps  Air Horn Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Tradebe Environmental Services, LLC. 1433 E. 83rd Ave., Ste. 200 Merrillville, IN 46410 25 Sustainability at Work! SCREENING, RECEIVING & OFF-LOADING PARTICIPANTS – IF REQUESTED BY COUNTY Tradebe will work to safely and efficiently unload the participants’ vehicles in a friendly and professional manner. Tradebe’s on-site personnel will have a clear understanding of hazardous chemicals and will be able to answer questions from residents. As the vehicle pulls into the unloading lane, the participant will be asked to put their car in the park position and remain in the vehicle. The unloader will inspect the load for any leaking containers or unacceptable material and notify the customer if any are found. If any potentially dangerous items (i.e. explosive, radioactive, and bio hazardous) are discovered, the Technician will have an existing list of disposal options to provide the participant depending on the material. If there is concern about the proper handling of the material the, Technician will contact their Operations Manager to determine the best course of action. The unloader will then carefully remove all acceptable material and place it on a plastic cart. If a waste item is determined to be too heavy or large in size for the unloading cart, the unloader will request that a drum cart or forklift be used to transport the waste item to the appropriate workstation. The chemist will segregate and help pack waste that is collected. Any lab pack material (items requiring special attention) will be packed by a qualified chemist. Tradebe will ask that the participant identify any unlabeled material found in the vehicle. This information will immediately be written on the container with a permanent marker. If it cannot be identified, the material will be taken to the screening area for analysis. COLLECTION DESCRIPTION – IF REQUESTED BY COUNTY Tradebe will furnish all the labor, packing, transportation and disposal needs required by the County under the requirements and Scope of Work requested in the RFP. Tradebe’s trained chemists and technicians will fulfill all of the segregating and packing duties. Tradebe’s Account Manager and Operations Manager will work with the district personnel to develop final plans for the daily collections and removal schedules. Tradebe already has the necessary permits and licenses to fulfill this purpose. Tradebe will work with the County to confirm on site staffing requirements for the two permanent collection location facilities. Tradebe understands that current work hours for both the Eubanks Road and Walnut Grove locations are open and staffed 7:00AM to 6:00PM Monday, Tuesday, Thursday and Friday, 7:00AM to 5PM Saturday and 1:00PM to 6:00PM on Sunday. Tradebe will work with the County should the need for alternate hours or locations arise. Tradebe will secure all material by the end of the day. The collection procedures will be identical for the Eubanks Road and Walnut Grove locations. A Chemist as well as the Service Center’s manager/supervisor will be cross-trained on the site requirements to act as an alternate in case of scheduled vacations or sick leave occurrences. ON-SITE BULKING – IF REQUESTED BY COUNTY Tradebe will be able to bulk on-site latex paint, pourable oil based paint and flammable liquids into 55 gallon drums. A bulking station will be set up away from the receiving area where cars will be coming through. The bulking stations will be setup on spill pads and will be grounded in order to avoid any static electricity sparks from generating. A spill response kit containing a shovel and Oil-Dry will be on hand in case of any accidental spill. Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Tradebe Environmental Services, LLC. 1433 E. 83rd Ave., Ste. 200 Merrillville, IN 46410 26 Sustainability at Work! WASTE IDENTIFICATION/ PACKAGING – IF REQUESTED BY COUNTY A segregation station will be set up with tables covered with plastic. Empty waste containers will be arranged a few feet behind the segregation tables. Tradebe’s fully trained Technician will manage this workstation. Tradebe’s employee will examine the labels of the individual containers to determine the list of chemical constituents and their concentrations. From this information, the chemist will be able to determine the proper hazard class and packaging protocol for the waste item. If the chemist requires additional information, the waste item will be further analyzed through Tradebe’s unknown testing procedures. Absorbent materials, such as oil dry, spill pads, and cotton rags will also be present on-site, in case of a spill. Most of the items received at the segregation table will be lab packed or loose packed. All waste material that is unloaded at the segregation table will be placed in UN-rated/DOT approved containers. The field chemists will then pack the waste items according to Tradebe’s Lab Pack Guidelines, which are based on DOT and EPA regulations. In some cases, Tradebe’s guidelines are more stringent than DOT or EPA’s regulations for packaging waste material. Once the drum is closed, the chemists will add the appropriate labels for shipment to Tradebe. These labels and markings include:  Non-Regulated Waste Label  DOT hazard class, as required  Drum inventory sheet, if lab pack drum  Tradebe waste stream number or lab pack number The below treatment processes will be used for the wastes collected from both permanent collection sites. • Compressed gases will be shipped ultimately to a recycler that depressurizes and drains the aerosols fuel blending liquids and the scrap metal recycled • Flammable solids will go for thermal treatment. Depending on the exact nature of the material it may be sent to incineration or if solvent contaminated rags it would be sent for Solids Distillation Tradebe proprietary recycling system. Additional details listed below • Oxidizing material treatment will be through chemical reaction followed by chemical stabilization • Poisonous material will be thermally treated, the majority through incineration however some may be suitable for fuels blending. • Radioactive materials are outside the scope of this contract, if encountered they will be handled case by case based on activity, isotope and matrix of the waste stream • Corrosive material will be chemically neutralized and stabilized to render them non-hazardous and inert • Freon Cylinders Freon will be recycled • Hg and Hg Debris mercury will be recovered through retorting • PCB Ballasts non PCB ballasts will be sent for metal recycling PCB ballasts will be sent to secure chemical landfill Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Tradebe Environmental Services, LLC. 1433 E. 83rd Ave., Ste. 200 Merrillville, IN 46410 27 Sustainability at Work! • Latex Paint will be sent for solidification and landfill, a Waste to Energy option is available but would add cost • Oil, Oil Filters, Antifreeze Oil will be sent to a re-refinery, oil filters and antifreeze recycled Additional treatment categories and methods utilized are detailed below. Flammable liquids will be bulked and fuel blended, batteries and lamps will be send for recycling ENVIRONMENTALLY FRIENDLY WASTE MANAGEMENT METHODS Tradebe’s Value Added Services Tradebe offers turnkey waste management services safely, efficiently, and in compliance with all Federal, State, and Local regulatory standards. These services often result in lower rates, simpler coordination, and overall added convenience. At Tradebe, we offer quality, innovative waste management services that contribute to sustainable development and provide value to our customers. Tradebe and our customers are partners in environmental stewardship and responsible waste management. Highlights of Tradebe’s innovative, efficient waste management technologies and services include:  Innovative Patented Solid Distillation System (SDS)  Safe and Efficient Lab Pack/De-Pack Facility with a 70% to 80% beneficial reuse and recycle rate.  Efficient packaging and shipping of lab packs on the same day.  Cost–Saving High Hazard Stabilization Services with Field Chemists who are cross-trained to handle high-hazard waste, as well as standard waste. Tradebe’s Energetics Group also provides cylinder identification, processing, and disposal services.  Time-Saving Waste Analysis and Unknown Waste Identification Services  Rapid waste stream and lab pack approval process. Sustainability and Waste Management At Tradebe, sustainability has been part of our mission for over 40 years. We create cost-effective pathways for our clients to recycle hazardous waste using innovative technology. Our corporate priority is recycling industrial waste into reusable products and substitute fuels. Tradebe recycles 60% of the waste we process. Chemical Reuse Tradebe’s Chemical Industrial Reuse Program extends the life of used chemicals, without prior treatment. Tradebe’s experienced Team evaluates each Business Partners inbound profile to determine if the material meets the parameters for alternate industrial applications, thereby eliminating the need for treatment/disposal. The Team works within networks of industries to determine where non-virgin chemicals are needed. The reuse of chemicals supports sustainability by reducing the need of natural resources and energy used to produce a new chemical. Furthermore, it supports our Partners Environmental Program by removing the chemicals from the category as a “waste” under RCRA Reporting. Chemical Recovery Tradebe recovers solvents through liquid, and solid distillation, Tradebe’s owns and operates a patented Solid Distillation System. All waste streams are evaluated to determine if the chemicals are Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Tradebe Environmental Services, LLC. 1433 E. 83rd Ave., Ste. 200 Merrillville, IN 46410 28 Sustainability at Work! suitable for solvent recovery. Lab Packs are also evaluated for distillation. Tradebe is a member of the National Oil Recyclers Association (NORA), Cement Kiln Coalition (CKRC), and Indiana’s Chapter Partners for Clean Air (PCA). Tradebe has also worked with the United States Environmental Protection Agency, supporting their initiative to reuse and recycle chemicals. Purchasing Practices Tradebe purchases recycled materials and supplies. We purchase containers and drums made from post-consumer plastic and use recycled steel drums. LEED System Applications Tradebe produces a lightweight aggregate called Norlite. Norlite’s varied applications apply to many of the six areas of concentration of the LEED System: Sustainable Sites, Water Efficiency, Energy and Atmosphere, Materials and Resources, Indoor Environmental Quality, and Innovation and Design Process. Recycling Programs Tradebe has a company-wide paper and plastic recycling program. Environmental Actions Planned Tradebe’s Team is continually evaluating sustainability programs both independently and with Business Partners. The sharing of this knowledge and common interest benefits our environment by protecting and preserving our natural resources, thereby contributing to the health and safety of our employees and neighbors. Tradebe’s strategy to reduce carbon footprint and fossil fuel use1: Protecting the earth through sound waste management has been the focal point of our business since 1986. Every step we take, every innovation we pioneer, every resource we recycle reduces greenhouse gases and lowers carbon footprints for our customers nationwide. Tradebe’s strategy to reduce carbon footprint and fossil fuel use includes:  Solid Distillation System (SDS) – This recycling process is an alternative to incineration. It recycles organic compounds and metal. It generates less CO2 emissions than incineration.  Recycling of solvents – This saves raw materials, use of crude oil to manufacture solvents and reduces CO2 emissions from the manufacturing process.  Fuel blending – When organics or solvents cannot be recycled or processed through SDS, they are blended into a fuel substitute that is used by cement kilns, replacing fossil fuels. Tradebe preferred methods for waste management is in the favored order of recycling/reuse, treatment, incineration and lastly landfill. Tradebe is committed to disposing of waste materials accordingly whenever possible. Tradebe strives to make waste management cost-effective while at the same time matching the client’s desire for the safe and responsible management of their waste. Tradebe strives to collect, process, recycle, reclaim, treat, or dispose of hazardous and non-hazardous wastes in the most responsible manner possible while protecting both human health and the environment. Tradebe’s preferred waste management method is using the Solid Distillation System (SDS). High BTU, solid hazardous waste may be recycled through SDS or shipped off-site to waste to energy facilities. Tradebe continues to diversify by expanding its capabilities and processes to meet the waste management needs of its customer base. 1 Carbon footprint is the overall amount of carbon dioxide and other greenhouse gas emissions associated with a product along its supply-chain and sometimes including use and end-of-life recovery and disposal. Causes of these emissions are, for example, electricity production in power plants, heating with fossil fuels, transport operations, and other industrial and agricultural processes. (Source: EU, European Platform on Life Cycle Assessment) Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Tradebe Environmental Services, LLC. 1433 E. 83rd Ave., Ste. 200 Merrillville, IN 46410 29 Sustainability at Work! Solid Distillation System (SDS) In 2004, Tradebe pioneered a new patented recycling technology, called the Solids Distillation System (SDS) at our East Chicago, IN TSD facility. The SDS allows Tradebe to process and recover solvents from a solid matrix. The SDS system is the only technology in the US which offers generators an effective and cost-efficient method for recycling organic solid waste that might otherwise be disposed of in a hazardous waste incinerator. The SDS systems work to extract the organics from the waste matrix to recover a viable, reusable product. The process is unique because unlike other thermal processes, the material never contacts the heat source. It is baked rather than burned and the baking drives off volatile and semi-volatile organics. The volatile organics are condensed back to a liquid form and are reclaimed and recycled. The entire system operates with an emission control system to prevent any organic gases or vapors from being released to the environment. IDEM has designated the SDS as a recycling process and therefore all materials it processes receive a Certificate of Recycling. Hazardous waste processed through the SDS units receive an H020 solvent recovery handling code, which may allow generators to receive recycling credits with state regulatory agencies. In the spring of 2015, Tradebe advanced our capabilities in solvent recycling commissioning the new SDS2 processing unit. The new unit also located in East Chicago, has approximately twice the capacity of the original SDS unit. Both units are currently operational and will be operated concurrently. The SDS units will annually process 36,000+ tons of hazardous waste, reclaiming 7,000+ tons of scrap metal and producing 2.75 MM+ gallons of reusable solvents. Waste suitable for the SDS units include Paints, Resins, Polymers, Solvent-soaked Rags, paint filters and other organic solvent containing debris. Our Solid Distillation System is a self-contained, indirectly heated, rotating processing chamber that uses an anaerobic atmosphere to remove volatile and semi-volatile organic compounds from solid waste. SDS eliminates oxidation and the formation of hazardous compounds. In addition to the environmentally friendly nature of the process, the SDS system offers many other advantages over typical direct-flame systems. SDS advantages include:  SDS can effectively process any solid waste containing organic compounds.  SDS helps generators meet the Environmental Management Systems objectives.  SDS prevents pollution while promoting recycling and reuse.  SDS helps customers meet USEPA’s RCRA Conservation Challenge.  SDS eliminates the release of hazardous constituents into the atmosphere.  SDS conserves energy and materials while keeping waste out of the environment. Fuel Blending When organics or solvents cannot be recycled or processed through SDS, they are blended into a fuel substitute that is used by cement kilns, replacing fossil fuels. As a premier treatment and recycling company, Tradebe can take materials that are traditionally incinerated and process them into fuels, affording our customers the economic benefits from this reclassification of waste. Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Tradebe Environmental Services, LLC. 1433 E. 83rd Ave., Ste. 200 Merrillville, IN 46410 30 Sustainability at Work! Tradebe utilizes our lab-pack depack facility to bulk small containers of compatible organic liquids with a latent energy content into drums. The bulked liquids along with other containerized organic liquids and sludge materials are bulked via a vacuum system in our fuels bulking building. The bulked liquids and entrained solids are blended into a uniform mixture and transferred to an Onsite tank farm. The bulk material is blended to meet final fuel specifications before burning for energy recovery. All fuel blending operations are conducted with emissions control and organic vapor collection to ensure no release of vapor or organic compounds to the environment. The bulked materials are shipped via tank truck or rail car to third-party cement kilns or our lightweight aggregate kiln to be burned for energy recovery as a substitute for fossil fuels. The combustion of organic hazardous wastes at elevated temperatures in cement kilns is the Best Demonstrated Available Technology (BDAT) for treating high BTU hazardous wastes. Waste to Energy Thermal Treatment Tradebe has multiple facilities that provide a thermal treatment option for non-regulated waste. Consumer commodities and other containerized non-regulated wastes are shredded, bulked, and blended to create a bulk solid material that is suitable for use as an alternate fuel in waste to energy plants. Non-regulated industrial waste and municipal solid waste materials are shipped to facilities that burn them to generate electricity. The electricity is sold to municipalities and/or industrial customers industries. The waste-to-energy option will ensure consumer commodities are destroyed by removing liability for the generator and provide a reduction in overall greenhouse gas emissions by replacing the use of fossil fuels for electricity generation. This process also provides a low-cost option to landfills for customers with goals to reduce or eliminate the use of landfill disposal. Cylinder Processing Tradebe’s Energetic Program offers compressed gas cylinder identification and disposal services. Tradebe’s East Chicago TSDF can process many types of reactive and flammable cylinders. Tradebe’s cylinder processing unit operates a liquid cooled chemical reactor with multiple scrubbing filter systems to process material in-house. Materials are treated by neutralization, recovery for reuse, and reaction with reagents to produce inert materials. Tradebe’s trained staff also can identify cylinders with no visible markings or labels, ensuring the transportation and disposal of each item is completed following regulations from the Department of Transportation and the Environmental Protection Agency. Cylinder Building Main Components: • Reactor: cylinders downloaded into Reactors’ Solvents • Venturi Scrubber: Inorganic scrubber system that has a snorkel hooked directly to it to capture any fugitive vapors • Wet Scrubber: Inorganic scrubber system that captures Reactors’ vapors • Carbon Scrubber: Organic scrubber system that contains activated carbon to capture all organic vapors Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Tradebe Environmental Services, LLC. 1433 E. 83rd Ave., Ste. 200 Merrillville, IN 46410 31 Sustainability at Work! Thermal Treatment Waste that is highly toxic or reactive and cannot be safely managed by any other treatment method is sent for incineration. Thermal destruction involves the use of hot temperature to break down toxins and sterilize waste. Examples of waste that may go for incineration include:  Poison inhalation hazards  Strong toxics that are unable to be treated such as Strychnine  Flammable solids that cannot be fueled (non D003 Metal Powders)  Spontaneously combustible material (Sodium Dithionite)  Reactive materials carrying a D003 (e.g., Wetted Picric Acid)  Dangerous when wet materials (alkali metals and alkali earth metals, e.g., Potassium) Waste Water Treatment Tradebe employs state-of-the-art technologies that cost-effectively remove metals, organic compounds, and other contaminants from water. These specialized processes require an elevated level of expertise and constant monitoring to ensure the quality of our effluent. Tradebe can handle any wastewater need:  Industrial Process Wastewater  Oil/Water Separator Waste & Sludge  Food Processing Waste  Petroleum Contaminated Waste  Petroleum Contact Water  Textile Runoff  Chemical Wastes  Remediation Waste  Other Waste Liquids Our network of regional collection and processing facilities allow Tradebe to fully support all your wastewater removal needs. We will work with you to develop a comprehensive wastewater management plan that includes regularly scheduled pickups (based on volume), proper handling and assistance with paperwork to meet government regulations. Stabilization Characteristic hazardous wastes that carry the D001 (for oxidizing wastes only), D002, D004-D011 codes and do not contain underlying hazardous constituents with concentrations above the universal treatment standards and those which are also exempt from sub part CC regulations (<500 ppm voc) are acceptable materials for Tradebe’s chemical stabilization process. Typical waste includes heavy metal compounds, acids, and acid sludges, electrical/electronic waste, inorganic chemical and petrochemical waste, incinerator, boiler, and industrial furnace residues, multi-source leachates, general debris, and inorganic waste containing <30% oil and grease. The basic stabilization operation immobilizes the leachable metals by combining the waste with stabilization agents such as lime or cement kiln dust. The process produces non-hazardous cement-like material. These chemical bonding agents form a solid structure around the waste that binds the contaminated material into a solid, non-leachable mass. Acid and caustic wastes are neutralized, and oxidizers will be reduced. Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Tradebe Environmental Services, LLC. 1433 E. 83rd Ave., Ste. 200 Merrillville, IN 46410 32 Sustainability at Work! Other Recycling Battery Recycling Tradebe collects, segregates, and transports Lead Acid, Nickel Cadmium, Alkaline, Mercury, and other various batteries to our audited and approved battery recycling facilities for metals reclamation. Antifreeze Recycling Tradebe has audited and approved facilities for the reclamation of spent ethylene-based and other glycol-based Antifreeze. Non-Regulated Oil Tradebe has audited and approved recycling facilities for the recovery of non-regulated oil. Fluorescent Bulb Recycling Tradebe has audited and approved various facilities for the recycling of fluorescent lamps. The lamps are crushed, sieved, and processed through distillation to recapture the mercury. The remaining glass and metals are recycled. *Tradebe does not handle, transport, or provide treatment or disposal of any per- and polyfluoroalkyl substances (PFAS) including, among other compounds, PFOA, PFOS, and GenX. Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Tradebe Environmental Services, LLC. 1433 E. 83rd Ave., Ste. 200 Merrillville, IN 46410 33 Sustainability at Work! Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Tradebe Environmental Services, LLC. 1433 E. 83rd Ave., Ste. 200 Merrillville, IN 46410 34 Sustainability at Work! Tradebe Treatment and Recycling, LLC 1004 Idlewilde Blvd Columbia, SC 29201 The Columbia location includes a multiple field crews with straight trucks and all equipment for lab pack services, high hazard stabilization and cylinder services. Columbia accepts scheduled customer dock deliveries. Columbia also includes full time tractor trailer driver providing LTL and full truck transportation services. Tradebe Treatment and Recycling, LLC 4343 Kennedy Avenue East Chicago, IN 46312 EPA ID #: IND000646943 Treatment Processes: Fuel Blending, Solid Distillation, Liquid Distillation, Hazardous Waste Stabilization, Non-Hazardous Waste processing and Solidification, Lab pack Consolidation The Indiana facility sits on approximately 12 acres in a heavy industrial section of East Chicago and is approximately 20 miles south of downtown Chicago, Illinois. Tradebe’s neighbors include a commercial gas manufacturer, a rail-yard, and a vacant aluminum smelting facility. The closest water stream is the Indiana Harbor Canal, which is approximately 2,700 feet west of the facility. The majority of the property is dedicated to serving Tradebe’s waste management operations. Also located on the facility’s property is a rail-line that accommodates up to ten rail cars. EPA Region V and the Indiana Department of Environmental Management (IDEM) originally issued the Part B RCRA permit in 1991. The facility currently has storage capacity for up to 4,508 “55-gallon drum equivalent” containers of hazardous waste. With the issuance of the renewed permit, permitted drum capacity increases to 11,000 drums. Tradebe’s operation includes a 165,000-gallon tank farm, a newly redesigned state-of-the-art lab pack/depack facility, a drum consolidation and handling building, and a non-hazardous processing building with 45,327 gallons of bulk treatment capacity. The company’s laboratory and receiving area are capable of accepting and analyzing up to 2,000 drums per day. The Part B facility has the capability of receiving up to 30,000 drums per month. Tradebe recently acquired an adjacent 8-acre site, which serves as a transfer yard for incoming and outgoing waste and potential expansion of the East Chicago operations. In July of 2004, Tradebe added a new capability to its range of services called Solid Distillation System (SDS). The SDS allows Tradebe to process and recycle waste materials on-site. The process is unique because unlike other thermal processes, the material never contacts the heat source. It is baked rather than burned and the baking drives off volatile and semi-volatile organics that are reclaimed and recycled. IDEM has designated the SDS as a recycling process and therefore all materials it processes receive a Certificate of recycling. The SDS is capable of processing 123,000 drums annually and holding 88,000 gallons of liquid storage. In the spring of 2015, Tradebe advanced our capabilities in solvent recycling commissioning the new SDS2 processing unit. The new unit also located in East Chicago has approximately twice the capacity of the original SDS unit. Both units are currently operational and will be operated concurrently. The SDS units will annually process 36,000+ tons of hazardous waste, reclaiming 7,000+ tons of scrap metal and producing 2.75 MM+ gallons of reusable solvents. Wastes suitable for the SDS units include paints, resins, polymers, solvent-soaked rags, paint filters and other organic solvent containing debris. Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Tradebe Environmental Services, LLC. 1433 E. 83rd Ave., Ste. 200 Merrillville, IN 46410 35 Sustainability at Work! Tradebe Treatment and Recycling of Tennessee, LLC 5485 Victory Lane Millington, TN 38053 EPA ID #: TND000772186 Treatment Processes: Fuel Blending, Solid Distillation, Liquid Distillation, Hazardous Waste Stabilization, Non-Hazardous Waste processing and Solidification, Lab pack Consolidation The Millington facility is regulated by the Tennessee Department of Environment and Conservation (TDEC) and the U.S. E.P.A. and is zoned for heavy industry. The TSD facility consists of 40,000 square feet of operations and is permitted to store up to 9,748 “55-gallon drum equivalents” on-site. The Millington permit operational capacities allow this site to accept and process the same types and similar quantities of waste that are handled at the East Chicago, Indiana facility. The Millington facility operations include an 80,000-gallon tank farm, and a stabilization process for hazardous wastes and a solidification process for non-hazardous wastes. In addition to the processing areas, the Millington facility features a well- equipped laboratory, receiving and loading docks, and buildings for indoor storage. Tradebe continues to upgrade the Millington facility. A state of the art laboratory has recently been added to further aid in the analysis and testing of waste samples, resulting in faster drum processing and quicker test results back to clients. Tradebe also recently completed the reconstruction and reconfiguration of its stabilization and non-hazardous processing area. Looking to the future, Tradebe-Tennessee has permitted approval to build and operate an SDS unit. Tradebe employs approximately 300 people between the two facilities. TRANSPORTATION INFORMATION Upon completion of event, all waste collected and packaged will be loaded by Tradebe personnel upon the transportation vehicle in a safe and secure manner following all state and DOT guidelines. Transporter Tradebe Transportation, LLC US DOT # 446276 EPA ID # INR000123497 Tradebe offers its customers transportation services that can accommodate all of their transportation waste management needs. Tradebe’s Transportation Department offers reliable less-than-truckload (LTL) and full load waste pickup services nationwide. Tradebe maintains a fleet of tractors, trailers, tankers, Lab Pack vehicles, and roll-off containers to handle customer pick-ups and off-site disposal of their waste material. Tradebe chemists possess a class B CDL which allows them to transport the waste safely back to our facility. Our Equipment can handle your waste  48’ Box Trailers  48’ Trailers with Lift gate  Bulk Cargo Tankers  Vacuum Tankers  Roll Off Boxes  End Dumps  Straight Trucks with Lift gate and More Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Tradebe Environmental Services, LLC. 1433 E. 83rd Ave., Ste. 200 Merrillville, IN 46410 36 Sustainability at Work! PERMITS AND CERTIFICATIONS Tradebe has obtained the necessary permits, licenses, and certificates to legally handle, transport, and dispose of hazardous and non-hazardous waste material. Please see the attached:  State of Tennessee Hazardous Waste Management Permit (RCRA part B permit)  State of Indiana Hazardous Waste Management Permit (RCRA part B permit)  U.S. DOT Hazardous Materials Certificate of Registration QUICK FACILITY INFORMATION Facility Facility Type EPA ID Number East Chicago, IN TSDF IND000646943 Millington, TN TSDF TND000772186 TRANSPORTER INFORMATION Transporter US DOT # EPA ID Number Tradebe Transportation, LLC. 446276 INR000123497 Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Tradebe Environmental Services, LLC. 1433 E. 83rd Ave., Ste. 200 Merrillville, IN 46410 37 Sustainability at Work! State of Tennessee Hazardous Waste Management Permit Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Tradebe Environmental Services, LLC. 1433 E. 83rd Ave., Ste. 200 Merrillville, IN 46410 38 Sustainability at Work! Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Tradebe Environmental Services, LLC. 1433 E. 83rd Ave., Ste. 200 Merrillville, IN 46410 39 Sustainability at Work! State of Indiana Hazardous Waste Management Permit Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Tradebe Environmental Services, LLC. 1433 E. 83rd Ave., Ste. 200 Merrillville, IN 46410 40 Sustainability at Work! Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Tradebe Environmental Services, LLC. 1433 E. 83rd Ave., Ste. 200 Merrillville, IN 46410 41 Sustainability at Work! US Department of Transportation Certificate of Registration Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Tradebe Environmental Services, LLC. 1433 E. 83rd Ave., Ste. 200 Merrillville, IN 46410 42 Sustainability at Work! 2 Year Compliance History Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Tradebe Environmental Services, LLC. 1433 E. 83rd Ave., Ste. 200 Merrillville, IN 46410 43 Sustainability at Work! Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Tradebe Environmental Services, LLC. 1433 E. 83rd Ave., Ste. 200 Merrillville, IN 46410 44 Sustainability at Work! FINANCIAL AND BUSINESS STABILITY Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Tradebe Environmental Services, LLC. 1433 E. 83rd Ave., Ste. 200 Merrillville, IN 46410 45 Sustainability at Work! Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Tradebe Environmental Services, LLC. 1433 E. 83rd Ave., Ste. 200 Merrillville, IN 46410 46 Sustainability at Work! Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Tradebe Environmental Services, LLC. 1433 E. 83rd Ave., Ste. 200 Merrillville, IN 46410 47 Sustainability at Work! Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Tradebe Environmental Services, LLC. 1433 E. 83rd Ave., Ste. 200 Merrillville, IN 46410 48 Sustainability at Work! Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Tradebe Environmental Services, LLC. 1433 E. 83rd Ave., Ste. 200 Merrillville, IN 46410 49 Sustainability at Work! Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Tradebe Environmental Services, LLC. 1433 E. 83rd Ave., Ste. 200 Merrillville, IN 46410 50 Sustainability at Work! CERTIFICATE OF INSURANCE Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Tradebe Environmental Services, LLC. 1433 E. 83rd Ave., Ste. 200 Merrillville, IN 46410 51 Sustainability at Work! Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Tradebe Environmental Services, LLC. 1433 E. 83rd Ave., Ste. 200 Merrillville, IN 46410 52 Sustainability at Work! Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Tradebe Environmental Services, LLC. 1433 E. 83rd Ave., Ste. 200 Merrillville, IN 46410 53 Sustainability at Work! Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Tradebe Environmental Services, LLC. 1433 E. 83rd Ave., Ste. 200 Merrillville, IN 46410 54 Sustainability at Work! Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Tradebe Environmental Services, LLC. 1433 E. 83rd Ave., Ste. 200 Merrillville, IN 46410 55 Sustainability at Work! Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Tradebe Environmental Services, LLC. 1433 E. 83rd Ave., Ste. 200 Merrillville, IN 46410 56 Sustainability at Work! Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Tradebe Environmental Services, LLC. 1433 E. 83rd Ave., Ste. 200 Merrillville, IN 46410 57 Sustainability at Work! Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Tradebe Environmental Services, LLC. 1433 E. 83rd Ave., Ste. 200 Merrillville, IN 46410 58 Sustainability at Work! Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Tradebe Environmental Services, LLC. 1433 E. 83rd Ave., Ste. 200 Merrillville, IN 46410 Sustainability at Work! Thank you. March 23, 2026 Proposal for: Orange County WASTE MANAGEMENT SERVICES Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 1 Finance and Administrative Services Department – Purchasing Division RFP Addendum No 1: RFP Revisions and Updates February 19, 2026 ORANGE COUNTY RFP No 367-OC 5468 Request for Proposals RFP No 367-OC5468 for Household Hazardous Waste, Used Motor Oil, Used Oil Filters, Waste Antifreeze Collection and Disposal Services To All Interested Consultants: Section 1.18.1 General Services has been revised as follows: •This bullet has been edited to: Adjust the level, amount, frequency or scheduling of service to meet budgetary constraints at the request of the County. •This bullet has been removed: Provide comprehensive staff training in HHW collection, segregation, bulking, securing for transport, emergency procedures as required to comply with contract requirements. •This bullet has been removed: Document and update staff qualifications and training. Section 2.2.6 Current Used Oil, Used Filters and Antifreeze Containers and Collection has been revised as follows: The collection system utilizes County owned containers. Section 2.2.9 and Section 2.2.10 list out the current program data and should be referenced when planning the transition of the contract. Section 3 provides further details regarding the collection process. Used Oil Primary-Used Oil Containers: The County will provide the Contractor with the ability to utilize County owned containers. Please reference Table 2 Used Oil, Used Oil filters, and Antifreeze Container Locations for all container sizes and locations. ATTACHMENT III-ADocusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 2 A. Entire section has been removed. B. Used Oil Collection Process: The County expects used oil to be collected on a consistent basis. This means that oil collection should occur on a consistent schedule agreed upon by the County and Contractor prior to initial services to begin at the commencement of the contract terms. Used Antifreeze F. Entire section has been removed. Table 2 below lists where the containers are located. Table 2: Used Oil, Used Oil Filters, and Antifreeze Container Locations Site County Owned Contractor Provided Bradshaw WRC 1-500g oil tank 1-100g antifreeze tank 2-55g filter barrels Chapel Hill Transit 1-500g oil tank 2-55g filter barrels only Eubanks Road Landfill 1- 500g oil tank 1-55g filter barrels 3-55g antifreeze barrels Eubanks WRC 2- 500g oil tank 1-500g antifreeze tank 2-55g filter barrels Ferguson Road WRC 1- 500g oil tote 1-100g antifreeze tank 2-55g filter barrels High Rock WRC 1-500 g oil tote 1-55g antifreeze tank 2-55g filter barrels Walnut Grove WRC 1-1,000g oil tank 1-500g antifreeze tank 2-55g filter barrels Orange County - Fleet Maintenance 1-500g oil tank 1-55g filter barrels 1-55g antifreeze Section 3 DETAILS OF SERVICES has been revised as follows: 4. Edited as follows: Adjust the level, amount, frequency or scheduling of service to meet budgetary constraints at the request of the County. 5. Edited as follows: Provide monthly and annual reports to include materials collected and sorted by category as described in Section 5. 6. Edited as follows: Provide regular collection and transport of HHW at the County’s ER WRC and the WG WRC. 7. Entire line removed. 11, 12 & 14. Entire lines removed. 17. Edited as follows: Provide all necessary collection, processing, and transportation equipment and supplies as needed to meet contract requirements except those provided at the two facilities. 18. Entire line removed. Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 3 Section 3.1 CLEANLINESS STANDARDS has been revised as follows: The contractor shall ensure neat material storage when delivering materials and picking up waste from the facilities. Grounds and building should be inspected before and after events to ensure cleanliness. The Contractor shall make the necessary corrections to ensure cleanliness. Determination of whether cleanliness standards have been met by the Contractor will be at the discretion of the Orange County Solid Waste Director or his representative and will be determined solely by a County Representative Section 5A REPORTING has been revised as follows: 4. Monthly Customer Information Report: To include the number of residents originating from Orange County. This line has been removed 6.1.6 Entire section has been removed. 6.1.10 d. This entire line has been removed. Section 1.12 PROCUREMENT SCHEDULE has been revised as follows: Table 1 Procurement Schedule Activity Date RFP Released February 3, 2026 Optional Pre-Proposal Conference February 17, 2026, at 11:00 AM Addendum No 1 Issued February 19, 2026 Last Day to Submit Questions February 26, 2026, at 5:00 PM Addendum No 2 Issued March 5, 2026 Proposals Due March 16, 2026, at 2:00 PM Interview Qualified Contractors TBD Recommendations to the Board of County Commissioners TBD Award of Agreement TBD Transition Period TBD Start Services TBD End of Addendum No 1 Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 1 Finance and Administrative Services Department – Purchasing Division Addendum No 2: RFP Submission Deadline Extension and Responses to Questions March 5, 2026 ORANGE COUNTY RFP No 367-OC 5468 Request for Proposals RFP No 367-OC5468 for Household Hazardous Waste, Used Motor Oil, Used Oil Filters, Waste Antifreeze Collection and Disposal Services To All Interested Consultants: The County has extended the RFP submission deadline to March 23, 2026, at 2:00 PM. Please see the following questions and responses below. 1.Does the County accept all compressed gas cylinders? Or is it limited to propane and fire extinguishers? RESPONSE: OC accepts all compressed gas cylinders and fire extinguishers; except Freon and oxygen tanks. 2.Does the County accept any radioactive waste other than smoke detectors? RESPONSE: OC DOES NOT accept radioactive waste or smoke detectors 3.Please provide a copy of your current contract rates. RESPONSE: Current contract rates attached. Orange County NC RFP 5255 HHW & OFOA Pricing Table 4.Please provide copies of manifests for a month of pickups. RESPONSE: One-month copies of manifest attached 5.Please extend the due date and the Q & A period to accommodate the revised SOW that bidders are anticipating. RESPONSE: The County has extended the RFP submission deadline to March 23, 2026, at 2:00 PM. Please refer to Addendum No. 1 for any revised timelines related to the Q&A period. ATTACHMENT III-BDocusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 2 6. Due to internal scheduling conflicts, we were unable to attend the pre-bid conference on 2/17: Is video link or written summary available? RESPONSE: No, a video recording or written summary of the pre-bid conference is not available. Please note that attendance at the pre-bid meeting was not mandatory. However, for your reference, the PowerPoint slides from the presentation are attached. 7. 1.3.3 Contract Award, Attachment F (Standardized contract): Please confirm that a condition of award is acceptance of the contract without exception? RESPONSE: The standard contract language may be revised and submitted by the contractor for review and approval by OC’s attorney. 8. 9.1.13 Financial Capability and Insurance – This section must include an indication of financial capability for handling services to be delivered, including Insurance Coverage: Please provide examples of what constitutes acceptable means of demonstrating financial capability. RESPONSE: Bidders must demonstrate financial capability by providing financial statements (e.g., balance sheets and profit and loss statements) and references from accounts with other municipalities or similar governmental entities. 9. Affidavit Notary: is an out-of-state Notary acceptable? RESPONSE: Yes, out-of-state Notary is acceptable 10. Could the County clarify whether each HHW site must be staffed continuously for all 59 open hours per week, or if specific minimum hours per site are required? RESPONSE: OC staffs both sites with personnel 100% of all operating hours 11. Is a single attendant acceptable during operational hours, or does the County prefer/require two attendants on-site during any portion of operations? RESPONSE: OC staffs both sites with personnel 100% of all operating hours 12. Are attendants required to be physically present every hour the WRC is open, including Sundays and extended weekday hours? RESPONSE: OC staffs both sites with personnel 100% of all operating hours 13. Does the County provide a cost-of-living increase table, or any guidance on how annual price adjustments should be calculated? RESPONSE: Annual price increases should be based on CPI of no higher than 4%. OC subscribes to the living wage policy established by the BOCC. The Living Wage Contractor Policy is included in the RFP 14. Will the County facilitate coordination with the outgoing contractor regarding equipment transfer, tank status, and active work orders? Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 3 RESPONSE: OC will assist with contacting the outgoing contractor to facilitate coordination with new contractor 15. Is there a current inventory list of OFOA containers, filter drums, and other equipment that will need to be swapped out or returned? RESPONSE: The current list of all OFOA containers is included in Table 2: Used Oil, Used Oil Filters, and Antifreeze Container Locations found on page 14 of the RFP. 16. Will joint pre-transition site inspections of HHW storage buildings, secondary containment, and OFOA tank placements be required? RESPONSE: Yes, this is the expectation of OC that pre-transition site inspection of HHW storage buildings, secondary containment, and OFOA tank placement is required 17. What PCB concentration threshold will the County use to determine whether used oil must be handled and billed as HHW instead of OFOA? RESPONSE: OC does not handle hazardous waste 18. What specific flashpoint threshold constitutes a failure requiring hazardous waste handling? RESPONSE: OC does not handle hazardous waste 19. If laboratory delays occur, would the County consider extensions beyond the 7-day maximum for removal after sampling? RESPONSE: Yes. 20. Are all OFOA site tanks standardized with the same fittings, valves, and quick-connect systems, or will adapters be necessary? RESPONSE: Yes, they are standardized. 21. For required weekly OFOA monitoring phone calls, will the County accept voicemail timestamp documentation if staff do not answer? RESPONSE: Voicemail timestamps as documentation is acceptable 22. Is the County able to provide template formats for the monthly reports, manifests, disposal certificates, and customer tracking reports? RESPONSE: The contractor should provide reports as requested in the RFP. 23. Does the County require waste weights to be captured using a certified, calibrated scale, or will contractor scale records be acceptable? RESPONSE: Contractor scale records will be acceptable 24. If a County owned OFOA or antifreeze tank fails before the transition in year 3, who is responsible for repair or replacement? Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 4 RESPONSE: This was removed under Addendum #1 25. For antifreeze tank replacement in contract year 3, can the County confirm whether double walled construction, specific materials, or secondary containment are mandatory? RESPONSE: This was removed under Addendum #1 26. The RFP notes possible future transitions of materials such as alkaline batteries, non-lead batteries, or fluorescent lamps. Would these program expansions fall under the 4% annual price adjustment cap, or be handled as separate negotiated change orders? RESPONSE: They would fall under the 4% annual price adjustment cap 27. Can the County provide historical quantities of “unknown” wastes requiring on site identification or field testing? RESPONSE: OC does not accept any “unknown” wastes 28. May Contractor staff access HHW facilities outside WRC public operating hours for consolidation, loading, or preparation? RESPONSE: Under section 3, contractor will need to service HHW sites during operating hours. 29. Will Contractor staff receive keys, access cards, or gate codes for internal OFOA sites? RESPONSE: No, contractor will have to service waste during operating hours. 30. Does the County require use of specific TSDF facilities, or may the Contractor select any fully permitted facility that meets regulatory requirements? RESPONSE: The contractor may select any fully permitted facility that meets regulatory requirements 31. Must all disposal and processing facilities be named in the proposal, or can additional facilities be added post award with County approval? RESPONSE: If facilities are known prior to award, they must be named in the proposal 32. For Freon cylinders, will the County accept a per-cylinder pricing model rather than per pound, due to variability in handling? RESPONSE: OC extracts Freon at another location and is not collected at the HHW facilities 33. Would the County consider tiered pricing or a volume-based adjustment mechanism if monthly HHW poundage exceeds historical volumes by a significant margin? RESPONSE: Once the successful bidder is selected, this can be discussed during negotiations. 34. If the County adds new waste streams in the future, how will pricing be evaluated—under the annual adjustment cap or via contract amendment? Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 5 RESPONSE: If OC adds new waste streams in the future, pricing will be evaluated and negotiated with contractor based on the material 35. Can you provide detailed descriptions for each labor category and years of experience needed? RESPONSE: OC staffs the HHW facilities. 36. Is this a new requirement or a recompete? RESPONSE: Yes, this is a recompete 37. If it is a recompete, who is the current vendor? RESPONSE: Tradebe Environmental Services, LLC 38. Historically, what was the average spend over the past 5 years? RESPONSE: Our records show that $210,469 is the average over the last 5 years 39. Please provide current vendor/pricing for used motor oil, used oil filters and waste antifreeze for RFP No 367-OC5468 Household Hazardous Waste, Used Motor Oil, Used Oil Filters, Waste Antifreeze Collection and Disposal Services. RESPONSE: Current contract rates attached. 40. How is the subcontractor section rated under evaluation criteria? RESPONSE: The County will take subcontractors into consideration when assigning scores under the Personnel, Experience, and Subcontractors category (Maximum Point Value – 10 points). 41. What is the average volume of waste picked up each week? RESPONSE: The average amount of waste picked up each week is: 3,860lbs 42. Could you please provide shipping manifests and invoices for 2025? RESPONSE: One month of manifest are attached, invoices for two years attached. 43. Does any collected material get bulked or poured up onsite? RESPONSE: Yes, material get bulked or poured on site. 44. Please consider extending the bid deadline to 3/23/26 to allow vendors adequate time to incorporate Q&A responses into our bids. RESPONSE: The County has extended the RFP submission deadline to March 23, 2026, at 2:00 PM. Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Item Unit Pricing Effective July 1, 2024 Aug 1, 2023- June 30,2024 Household Hazardous Waste - Collection and processing per pound Pound $1.25 $0.62 Used Oil Filters - Collection and processing Per 55-gallon Drum $77.33 $70.30 Used Oil - Collection and processing Gallon N/A N/A Antifreeze - Collection and processing Gallon $0.59 $0.54 Oil Filter Rebate/Credit- If Applicable Per 55-gallon Drum N/A N/A Oil Rebate/Credit- If Applicable Gallon N/A N/A Antifreeze Rebate/Credit - If Applicable Gallon N/A N/A Used Oil Testing Cost (PCB and Flashpoint)Per Trip $170.14 $154.67 Antifreeze Testing Cost – Five Sites Per Trip $170.14 $154.67 Attendant Hourly Wage – Eubanks WRC Hour $45.21 $41.10 Attendant Hourly Wage – Walnut Grove WRC Hour $45.21 $41.10 Attendant Monthly Wage per Site N/A N/A Additional Site Labor (if needed for seasonal and heavy usage periods)Hour $65.44 $59.49 Freon Cylinders Pound $2.38 $2.16 County to Accept Non-Acceptable Waste County to Accept Non-Identifiable CESQG Waste Battery Collection (Optional) Per 55-Gallon Plastic Drum $564.38 $513.07 Fluorescent Light Bulb Collection (Optional)Per box $45.01 $40.92 Orange County NC RFP 5255 HHW & OFOA Pricing Table The Following are to gauge whether the County should include under the HHW Contract Umbrella. The Contractor is not guaranteed the items below. Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Revised 01/24 1 [Departmental Use Only] TITLE FY NORTH CAROLINA SERVICES AGREEMENT RFP/RFQ ORANGE COUNTY This Services Agreement (hereinafter “Agreement”), made and entered into this 1st day of July, 2026, (“Effective Date”) by and between Orange County, North Carolina a political subdivision of the State of North Carolina (hereinafter, the "County") and Tradebe Environmental Services, LLC, (hereinafter, the "Provider"). WITNESSETH: That the County and Provider, for the consideration herein named, do hereby agree as follows: 1. Services a. Scope of Work. i) This Services Agreement (“Agreement”) is for services to be rendered by Provider to County with respect to (insert type of project): Provide household hazardous waste collection from the two Orange County Solid Waste Household Hazardous Waste locations, one located at the Waste and Recycling Center at 1518 Eubanks Rd, Chapel Hill, NC and the other at the Waste and Recycling Center located at 3605 Walnut Grove Church Rd., Hillsborough, NC. Responsiblities of the contractor include all services set forth in the RFP 367- OC5468, a copy of which is attached hereto and incorporated by reference. Collection will be provided weekly at each location during the Centers normal operating hours and in such a manner as to comply with each facilities HHW permit with the State of NC. Should provider miss any weekly collection, a fee of Two-Hundred and Fifty Dollars ($250.00) per uncollected site will be assessed against the Provider for each day until collection is completed, provided however, the County may, in its sole discretion, waive such fee upon written request. To seek waiver of the fee, Provider must provide a written request within ten days of the assessment seeking such waiver. The written request should set forth the basis for the request. Any such assessment will be due and payable within thirty days of invoice. ii) By executing this Agreement, the Provider represents and agrees that Provider is qualified to perform and fully capable of performing and providing the services required or necessary under this Agreement in a fully competent, professional and timely manner. iii) Time is of the essence with respect to this Agreement. Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Revised 01/24 2 iv) The services to be performed under this Agreement consist of Basic Services, as described and designated in Section 3 hereof. Compensation to the Provider for Basic Services under this Agreement shall be as set forth herein. 2. Responsibilities of the Provider a. Services to be provided. The Provider shall provide the County with all services required in Section 3 to satisfactorily complete the Project within the time limitations set forth herein and in accordance with the highest professional standards. b. Standard of Care. i) The Provider shall exercise reasonable care and diligence in performing services under this Agreement in accordance with the highest generally accepted standards of this type of Provider practice throughout the United States and in accordance with applicable federal, state and local laws and regulations applicable to the performance of these services. Provider is solely responsible for the professional quality, accuracy and timely completion and submission of all work related to the Basic Services. ii) Provider shall be responsible for all errors or omissions of its agents, contractors, employees, or assigns in the performance of the Agreement. Provider shall correct any and all errors, omissions, discrepancies, ambiguities, mistakes or conflicts at no additional cost to the County. iii) The Provider shall not, except as otherwise provided for in this Agreement, subcontract the performance of any work under this Agreement without prior written permission of the County. No permission for subcontracting shall create, between the County and the subcontractor, any contract or any other relationship. iv) Provider is an independent contractor of County. Any and all employees of the Provider engaged by the Provider in the performance of any work or services required of the Provider under this Agreement, shall be considered employees or agents of the Provider only and not of the County, and any and all claims that may or might arise under any workers compensation or other law or contract on behalf of said employees while so engaged shall be the sole obligation and responsibility of the Provider. v) If activities related to the performance of this Agreement require specific licenses, certifications, or related credentials Provider represents that it or its employees, agents and subcontractors engaged in such activities possess such licenses, certifications, or credentials and that such licenses certifications, or credentials are current, active, and not in a state of suspension or revocation. vi) Should this Agreement involve project designs, the construction or creation of which is to be bid out or fulfilled by other contractors, and bidding or negotiation with contractors produce prices which, when added to the other elements of the approved total project cost, produce a cost that is in excess of the approved total project cost, the Provider shall participate with the County in negotiation and Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Revised 01/24 3 design adjustments to the extent such are necessary to obtain prices within the approved total project cost. All activity of the Provider with respect to these matters shall constitute Basic Services and shall be performed by the Provider without additional compensation. If negotiation and design adjustments fail to bring costs within the total project cost the County may reject all bids and Provider will redesign or reduce portions of the project in an effort to reduce the bid prices to within the total project cost and rebid the project. One such redesign is included within Basic Services. If this second letting for bids does not produce bids that are within the approved total project cost initially or after negotiations with the contractor the cost is not reduced to an amount within the total project cost, the Provider is not obligated to engage in further redesign. 3. Basic Services a. Basic Services. i) The Provider shall perform as Basic Services the work and services described herein and as specified in the County’s Request for Proposals or Request for Qualifications (the “RFP”) “RFP Number 367-OC5468 for “Five years with two 2 year extensions” issued February 3rd, 2026, and the Provider’s proposal, which are fully incorporated and integrated herein by reference together with Attachments I,II,III-A, III-B (designate all attachments). In the event a term or condition in any referenced document or attachment conflicts with a term or condition of this Agreement the term or condition in this Agreement shall control. Should such conflict arise the priority of documents shall be as follows: This Agreement, the County’s RFP together with attachments, Provider’s Proposal together with attachments. ii) The Basic Services will be performed by the Provider in accordance with the following schedule: (Insert milestones task list, dates and fees. If milestones are not established mark N/A under Milestone Task 1.) Milestone Task Milestone Date Milestone Fee 1. N/A 2. 3. 4. 5. 6. 7. 8. 9. 10. iii) Should County reasonably determine that Provider has not met the Milestone Dates established in Section 3(a)(ii), County shall notify Provider of the failure to meet the Milestone Date. The County, at its discretion may provide the Provider seven (7) days to cure the breach. County may withhold the accompanying Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Revised 01/24 4 payment without penalty until such time as Provider cures the breach. In the alternative, upon Provider’s failure to meet any Milestone Date the County may modify the Milestone Date schedule. Should Provider or its representatives fail to cure the breach within seven (7) days, or fail to reasonably agree to such modified schedule, County may immediately terminate this Agreement in writing, without penalty or incurring further obligation to Provider. This section shall not be interpreted to limit the definition of breach to the failure to meet Milestone Dates. 4. Duration of Services a. Term. The term of this Agreement shall be from July 1, 2026 to June 30, 2031. b. Scheduling of Services i) The Provider shall schedule and perform its activities in a timely manner so as to meet the Milestone Dates listed in Section 3. ii) Should the County determine that the Provider is behind schedule, it may require the Provider to expedite and accelerate its efforts, including providing additional resources and working overtime, as necessary, to perform its services in accordance with the approved project schedule at no additional cost to the County. iii) The Commencement Date for the Provider's Basic Services shall be July 1, 2026. 5. Compensation a. Compensation for Basic Services. Compensation for Basic Services shall include all compensation due the Provider from the County for all services satisfactorily (as determined by the County) performed pursuant to this Agreement. The maximum amount payable for Basic Services is One Million, seven hundred thirty-eight thousand, seven hundred forty-four Dollars ($1,738,744). In the event the amount stated on an invoice is disputed by the County, the County may withhold payment of all or a portion of the amount stated on an invoice until the parties resolve the dispute. Payment for Basic Services shall become due and payable in direct proportion to satisfactory services performed and work accomplished. Payments will be made as Project milestones as set out in Section 3(a)(ii) are achieved up to the corresponding milestone fee. (For example, Provider may invoice for the amount listed as the milestone fee corresponding to the first milestone task upon County’s acknowledgement of the satisfactory completion of Task one. Upon the County’s acknowledgement that the second Task has been satisfactorily completed Provider may invoice for that corresponding milestone fee.) Milestone fees shall be the maximum amount payable for its corresponding milestone task which shall not be altered except by written amendment. b. Additional Services. County shall not be responsible for costs related to any services in addition to the Basic Services performed by Provider unless County requests such additional services in writing and such additional services are evidenced by a written amendment to this Agreement. 6. Responsibilities of the County Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Revised 01/24 5 a. Cooperation and Coordination. The County has designated (Robert Williams) to act as the County's representative with respect to the Project who shall have the authority to render decisions within guidelines established by the County Manager or the County Board of Commissioners and who shall be available during working hours as often as may be reasonably required to render decisions and to furnish information. 7. Insurance a. General Requirements. Provider shall obtain, at its sole expense, Commercial General Liability Insurance, Automobile Insurance, Workers’ Compensation Insurance, and any additional insurance as may be required by County’s Risk Manager as such insurance requirements are described in the Orange County Risk Transfer Policy and Orange County Minimum Insurance Coverage Requirements (each document is incorporated herein by reference and may be viewed at http://www.orangecountync.gov/departments/purchasing_division/contracts.php.) If County’s Risk Manager determines additional insurance coverage is required such additional insurance shall consist of N/A (if no additional insurance required mark N/A as being not applicable). Provider shall not commence work until such insurance is in effect and certification thereof has been received by the County's Risk Manager. 8. Indemnity a. Indemnity. To the extent authorized by North Carolina law the Provider agrees, without limitation, to defend, indemnify and hold harmless the County from all loss, liability, claims or expense, including attorney's fees, arising out of or related to the Project and arising from property damage or bodily injury including death to any person or persons caused in whole or in part by the negligence or misconduct of the Provider except to the extent same are caused by the negligence or willful misconduct of the County. It is the intent of this provision to require the Provider to indemnify the County to the fullest extent permitted under North Carolina law. 9. Amendments to the Agreement a. Changes in Basic Services. Changes in the Basic Services and entitlement to additional compensation or a change in duration of this Agreement shall be made by a written Amendment to this Agreement executed by the County and the Provider. The Provider shall proceed to perform the Services required by the Amendment only after receiving a fully executed Amendment from the County. 10. Termination a. Termination for Convenience of the County. This Agreement may be terminated without cause by the County and for its convenience upon seven (7) days prior written notice to the Provider. b. Other Termination. The Provider may terminate this Agreement based upon the County's material breach of this Agreement; provided, the County has not taken all reasonable actions to remedy the breach. The Provider shall give the County seven (7) days' prior Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Revised 01/24 6 written notice of its intent to terminate this Agreement for cause. Either party may terminate this Agreement upon notice to the other party that obligations pursuant to this Agreement are made impractical due to declarations of emergency by Orange County or by North Carolina due to events directly impacting Orange County. Both parties shall remain responsible for all payment and performance due up to the receipt of such notice, but shall have no further obligation or responsibility beyond that date provided the terminating party has taken all reasonable steps to complete the performance of its obligations. c. Compensation After Termination. i) In the event of termination, the Provider shall be paid that portion of the fees and expenses that it has earned to the date of termination, less any costs or expenses incurred or anticipated to be incurred by the County due to errors or omissions of the Provider. Upon request of the County, the Provider shall submit to County all relevant documentation, including but not limited to, job cost records, to support its claims for final compensation. ii) Should this Agreement be terminated, the Provider shall deliver to the County within seven (7) days, at no additional cost, all deliverables including any electronic data or files relating to the Project. d. Waiver. The payment of any sums by the County under this Agreement or the failure of the County to require compliance by the Provider with any provisions of this Agreement or the waiver by the County of any breach of this Agreement shall not constitute a waiver of any claim for damages by the County for any breach of this Agreement or a waiver of any other required compliance with this Agreement. e. Suspension. County may suspend the Basic Services and this Agreement at any time for County’s convenience and without penalty to County upon three (3) days’ notice to Provider. Upon any suspension by County, Provider shall discontinue the Basic Services and shall not resume the Basic Services until notified to proceed by County. 11. Additional Provisions a. Limitation and Assignment. The County and the Provider each bind themselves, their successors, assigns and legal representatives to the terms of this Agreement. Neither the County nor the Provider shall assign or transfer its interest in this Agreement without the written consent of the other. There are no third-party beneficiaries of this Agreement and nothing in this Agreement, express or implied, is intended to confer on any person other than the parties hereto (and their respective successors, heirs and permitted assigns), any rights, remedies, or obligations. b. Governing Law. This Agreement and the duties, responsibilities, obligations and rights of respective parties hereunder shall be governed by the laws of the State of North Carolina. c. Compliance with Laws. Provider shall at all times remain in compliance with all applicable local, state, and federal laws, rules, and regulations including but not limited Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Revised 01/24 7 to all state and federal anti-discrimination laws, policies, rules, and regulations and the Orange County Non-Discrimination Policy and Orange County Living Wage Policy (each Orange County policy is incorporated herein by reference and may be viewed at http://www.orangecountync.gov/departments/purchasing_division/contracts.php.) Any violation of this requirement is a breach of this Agreement and County may immediately terminate this Agreement without further obligation on the part of the County. This paragraph is not intended to limit and does not limit the definition of breach to discrimination. By executing this Agreement Provider affirms that Provider and any subcontractors of Provider are and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. By executing this Agreement Provider certifies that Provider has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.58. By executing this Agreement Provider certifies that Provider has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.81. d. Dispute Resolution. Any and all suits or actions to enforce, interpret or seek damages with respect to any provision of, or the performance or non-performance of, this Agreement shall be brought in the General Court of Justice of North Carolina sitting in Orange County, North Carolina. It is agreed by the parties that no other court shall have jurisdiction or venue with respect to such suits or actions. Binding arbitration may not be initiated by either Party, however, the Parties may agree to nonbinding mediation of any dispute prior to the bringing of a suit or action. e. Entire Agreement. This Agreement, together with the RFP and its attachments and the Proposal and its attachments, represents the entire and integrated agreement between the County and the Provider and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both parties. Modifications may be evidenced by facsimile signatures. f. Severability. If any provision of this Agreement is held as a matter of law to be unenforceable, the remainder of this Agreement shall be valid and binding upon the Parties. g. Ownership of Work Product. Should Provider’s performance of this Agreement generate documents, items or things that are specific to this Project such documents, items or things shall become the property of the County and may be used on any other project without additional compensation to the Provider. The use of the documents, items or things by the County or by any person or entity for any purpose other than the Project as set forth in this Agreement shall be at the full risk of the County. h. Non-Appropriation and Government Action. Provider acknowledges that County is a governmental entity, and the validity of this Agreement is based upon the availability of public funding under the authority of its statutory mandate. In the event that public funds are unavailable or not appropriated for the performance of County’s obligations under this Agreement, then this Agreement shall automatically expire without penalty to County immediately upon written notice to Provider of the Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Revised 01/24 8 unavailability or non-appropriation of public funds. It is expressly agreed that County shall not activate this non-appropriation provision for its convenience or to circumvent the requirements of this Agreement. In the event of a change in the County’s statutory authority, mandate or mandated functions, by state or federal legislative or regulatory action, which adversely affects County’s authority to continue its obligations under this Agreement, then this Agreement shall automatically terminate without penalty to County upon written notice to Provider of such limitation or change in County’s legal authority. i. Signatures. This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the consent of the Parties to utilize electronic signatures and the intent of the Parties to comply with Article 11A and Article 40 of North Carolina General Statute Chapter 66. j. Notices. Any notice required by this Agreement shall be in writing and delivered by certified or registered mail, return receipt requested to the following: Orange County Provider’s Name & Address Attention: County Manager Tradebe Environmental P.O. Box 8181 1433 E. 83rd Ste. 200 Hillsborough, NC 27278 Merrillville, IN 46410 IN WITNESS WHEREOF, the Parties, by and through their authorized agents, have hereunder set their hands and seal, all as of the day and year first above written. ORANGE COUNTY: PROVIDER: By: _________________________________ By: __________________________________ Printed Name and Title Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Revised 01/24 9 ORANGE COUNTY—INTERNAL USE ONLY ______________________________________________________________________________ Finance Information Vendor Name: Tradebe Environmental Services, LLC Vendor Contact Person: Christi Lopez Phone: 219-397- 3954 Address: 1433 E 83rd Ste. 200 City Merrillville State: IN Zip: 46410 Department: Solid Waste Amount: $1,738,744 Purpose: Household Hazardous Waste Disposal Budget Code(s): 50353020-630003 Vendor # 65731 Vendor Status with NCSOS: Active Vendor is a BOCC consultant: Yes No Contract Details Contract Type: New Amendment (Original Contract: ) (Most Recent Amendment ) Effective Date July 1, 2026 End Date June 30, 2031 Notice Date (Notice Purpose ) Award Approved by Board (Agenda Date: June 19, 2026); Made or Administered by Signature Authority - BOCC Express Delegation (Agenda Date: ) - Policy 9.4: Under $5,000; Service Under $90,000; Construction Under $250,000 - Budget Policy Section XV (Capital Improvement Project: ) Bidding Informal Bidding ($30k-$90k); Formal RFP ($90k+); Other (<$30k); Exception(# ) Department Affirmation This agreement is approved as to technical form and content and I as Department Director affirmatively state work on this project has not been initiated prior to execution of the agreement. This agreement is approved as to technical form and content. Services related to this agreement have already begun or been completed. Description of the nature of the emergency condition that was addressed: Department Director’s Signature ________________________________________ Date: ________ Information Technologies This agreement has been reviewed and is approved as to information technology content and specifications: Office of the Chief Information Officer___________________________________ Date: ________ Inapplicable because no hardware/software purchases or related services Risk Management This agreement is approved for sufficiency of insurance standards, specifications, and requirements: Office of the Risk Management Officer___________________________________ Date: _________ Financial Services This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act: Office of the Chief Financial Officer ____________________________________ Date: _________ Legal Services This agreement is approved as to legal form and sufficiency: Office of the County Attorney __________________________________________Date: ________ Clerk to the Board All Docusign contracts must be copied to the Clerk upon completion: occlerkdocs@orangecountync.gov The following signature block is for hard copies only and is not required for Docusign contracts: Received for record retention: Office of the Clerk to the Board __________________________________________Date:_________ Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Revised 01/24 10 Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Revised 01/24 1 [Departmental Use Only] TITLE FY NORTH CAROLINA SERVICES AGREEMENT RFP/RFQ ORANGE COUNTY This Services Agreement (hereinafter “Agreement”), made and entered into this 1st day of July, 2026, (“Effective Date”) by and between Orange County, North Carolina a political subdivision of the State of North Carolina (hereinafter, the "County") and Tradebe Environmental Services, LLC, (hereinafter, the "Provider"). WITNESSETH: That the County and Provider, for the consideration herein named, do hereby agree as follows: 1. Services a. Scope of Work. i) This Services Agreement (“Agreement”) is for services to be rendered by Provider to County with respect to (insert type of project): Provide household hazardous waste collection from the two Orange County Solid Waste Household Hazardous Waste locations, one located at the Waste and Recycling Center at 1518 Eubanks Rd, Chapel Hill, NC and the other at the Waste and Recycling Center located at 3605 Walnut Grove Church Rd., Hillsborough, NC. Responsiblities of the contractor include all services set forth in the RFP 367- OC5468, a copy of which is attached hereto and incorporated by reference. Collection will be provided weekly at each location during the Centers normal operating hours and in such a manner as to comply with each facilities HHW permit with the State of NC. Should provider miss any weekly collection, a fee of Two-Hundred and Fifty Dollars ($250.00) per uncollected site will be assessed against the Provider for each day until collection is completed, provided however, the County may, in its sole discretion, waive such fee upon written request. To seek waiver of the fee, Provider must provide a written request within ten days of the assessment seeking such waiver. The written request should set forth the basis for the request. Any such assessment will be due and payable within thirty days of invoice. ii) By executing this Agreement, the Provider represents and agrees that Provider is qualified to perform and fully capable of performing and providing the services required or necessary under this Agreement in a fully competent, professional and timely manner. iii) Time is of the essence with respect to this Agreement. Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Revised 01/24 2 iv) The services to be performed under this Agreement consist of Basic Services, as described and designated in Section 3 hereof. Compensation to the Provider for Basic Services under this Agreement shall be as set forth herein. 2. Responsibilities of the Provider a. Services to be provided. The Provider shall provide the County with all services required in Section 3 to satisfactorily complete the Project within the time limitations set forth herein and in accordance with the highest professional standards. b. Standard of Care. i) The Provider shall exercise reasonable care and diligence in performing services under this Agreement in accordance with the highest generally accepted standards of this type of Provider practice throughout the United States and in accordance with applicable federal, state and local laws and regulations applicable to the performance of these services. Provider is solely responsible for the professional quality, accuracy and timely completion and submission of all work related to the Basic Services. ii) Provider shall be responsible for all errors or omissions of its agents, contractors, employees, or assigns in the performance of the Agreement. Provider shall correct any and all errors, omissions, discrepancies, ambiguities, mistakes or conflicts at no additional cost to the County. iii) The Provider shall not, except as otherwise provided for in this Agreement, subcontract the performance of any work under this Agreement without prior written permission of the County. No permission for subcontracting shall create, between the County and the subcontractor, any contract or any other relationship. iv) Provider is an independent contractor of County. Any and all employees of the Provider engaged by the Provider in the performance of any work or services required of the Provider under this Agreement, shall be considered employees or agents of the Provider only and not of the County, and any and all claims that may or might arise under any workers compensation or other law or contract on behalf of said employees while so engaged shall be the sole obligation and responsibility of the Provider. v) If activities related to the performance of this Agreement require specific licenses, certifications, or related credentials Provider represents that it or its employees, agents and subcontractors engaged in such activities possess such licenses, certifications, or credentials and that such licenses certifications, or credentials are current, active, and not in a state of suspension or revocation. vi) Should this Agreement involve project designs, the construction or creation of which is to be bid out or fulfilled by other contractors, and bidding or negotiation with contractors produce prices which, when added to the other elements of the approved total project cost, produce a cost that is in excess of the approved total project cost, the Provider shall participate with the County in negotiation and Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Revised 01/24 3 design adjustments to the extent such are necessary to obtain prices within the approved total project cost. All activity of the Provider with respect to these matters shall constitute Basic Services and shall be performed by the Provider without additional compensation. If negotiation and design adjustments fail to bring costs within the total project cost the County may reject all bids and Provider will redesign or reduce portions of the project in an effort to reduce the bid prices to within the total project cost and rebid the project. One such redesign is included within Basic Services. If this second letting for bids does not produce bids that are within the approved total project cost initially or after negotiations with the contractor the cost is not reduced to an amount within the total project cost, the Provider is not obligated to engage in further redesign. 3. Basic Services a. Basic Services. i) The Provider shall perform as Basic Services the work and services described herein and as specified in the County’s Request for Proposals or Request for Qualifications (the “RFP”) “RFP Number 367-OC5468 for “Five years with two 2 year extensions” issued February 3rd, 2026, and the Provider’s proposal, which are fully incorporated and integrated herein by reference together with Attachments I,II,III-A, III-B (designate all attachments). In the event a term or condition in any referenced document or attachment conflicts with a term or condition of this Agreement the term or condition in this Agreement shall control. Should such conflict arise the priority of documents shall be as follows: This Agreement, the County’s RFP together with attachments, Provider’s Proposal together with attachments. ii) The Basic Services will be performed by the Provider in accordance with the following schedule: (Insert milestones task list, dates and fees. If milestones are not established mark N/A under Milestone Task 1.) Milestone Task Milestone Date Milestone Fee 1. N/A 2. 3. 4. 5. 6. 7. 8. 9. 10. iii) Should County reasonably determine that Provider has not met the Milestone Dates established in Section 3(a)(ii), County shall notify Provider of the failure to meet the Milestone Date. The County, at its discretion may provide the Provider seven (7) days to cure the breach. County may withhold the accompanying Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Revised 01/24 4 payment without penalty until such time as Provider cures the breach. In the alternative, upon Provider’s failure to meet any Milestone Date the County may modify the Milestone Date schedule. Should Provider or its representatives fail to cure the breach within seven (7) days, or fail to reasonably agree to such modified schedule, County may immediately terminate this Agreement in writing, without penalty or incurring further obligation to Provider. This section shall not be interpreted to limit the definition of breach to the failure to meet Milestone Dates. 4. Duration of Services a. Term. The term of this Agreement shall be from July 1, 2026 to June 30, 2031. b. Scheduling of Services i) The Provider shall schedule and perform its activities in a timely manner so as to meet the Milestone Dates listed in Section 3. ii) Should the County determine that the Provider is behind schedule, it may require the Provider to expedite and accelerate its efforts, including providing additional resources and working overtime, as necessary, to perform its services in accordance with the approved project schedule at no additional cost to the County. iii) The Commencement Date for the Provider's Basic Services shall be July 1, 2026. 5. Compensation a. Compensation for Basic Services. Compensation for Basic Services shall include all compensation due the Provider from the County for all services satisfactorily (as determined by the County) performed pursuant to this Agreement. The maximum amount payable for Basic Services is One Million, seven hundred thirty-eight thousand, seven hundred forty-four Dollars ($1,738,744). In the event the amount stated on an invoice is disputed by the County, the County may withhold payment of all or a portion of the amount stated on an invoice until the parties resolve the dispute. Payment for Basic Services shall become due and payable in direct proportion to satisfactory services performed and work accomplished. Payments will be made as Project milestones as set out in Section 3(a)(ii) are achieved up to the corresponding milestone fee. (For example, Provider may invoice for the amount listed as the milestone fee corresponding to the first milestone task upon County’s acknowledgement of the satisfactory completion of Task one. Upon the County’s acknowledgement that the second Task has been satisfactorily completed Provider may invoice for that corresponding milestone fee.) Milestone fees shall be the maximum amount payable for its corresponding milestone task which shall not be altered except by written amendment. b. Additional Services. County shall not be responsible for costs related to any services in addition to the Basic Services performed by Provider unless County requests such additional services in writing and such additional services are evidenced by a written amendment to this Agreement. 6. Responsibilities of the County Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Revised 01/24 5 a. Cooperation and Coordination. The County has designated (Robert Williams) to act as the County's representative with respect to the Project who shall have the authority to render decisions within guidelines established by the County Manager or the County Board of Commissioners and who shall be available during working hours as often as may be reasonably required to render decisions and to furnish information. 7. Insurance a. General Requirements. Provider shall obtain, at its sole expense, Commercial General Liability Insurance, Automobile Insurance, Workers’ Compensation Insurance, and any additional insurance as may be required by County’s Risk Manager as such insurance requirements are described in the Orange County Risk Transfer Policy and Orange County Minimum Insurance Coverage Requirements (each document is incorporated herein by reference and may be viewed at http://www.orangecountync.gov/departments/purchasing_division/contracts.php.) If County’s Risk Manager determines additional insurance coverage is required such additional insurance shall consist of N/A (if no additional insurance required mark N/A as being not applicable). Provider shall not commence work until such insurance is in effect and certification thereof has been received by the County's Risk Manager. 8. Indemnity a. Indemnity. To the extent authorized by North Carolina law the Provider agrees, without limitation, to defend, indemnify and hold harmless the County from all loss, liability, claims or expense, including attorney's fees, arising out of or related to the Project and arising from property damage or bodily injury including death to any person or persons caused in whole or in part by the negligence or misconduct of the Provider except to the extent same are caused by the negligence or willful misconduct of the County. It is the intent of this provision to require the Provider to indemnify the County to the fullest extent permitted under North Carolina law. 9. Amendments to the Agreement a. Changes in Basic Services. Changes in the Basic Services and entitlement to additional compensation or a change in duration of this Agreement shall be made by a written Amendment to this Agreement executed by the County and the Provider. The Provider shall proceed to perform the Services required by the Amendment only after receiving a fully executed Amendment from the County. 10. Termination a. Termination for Convenience of the County. This Agreement may be terminated without cause by the County and for its convenience upon seven (7) days prior written notice to the Provider. b. Other Termination. The Provider may terminate this Agreement based upon the County's material breach of this Agreement; provided, the County has not taken all reasonable actions to remedy the breach. The Provider shall give the County seven (7) days' prior Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Revised 01/24 6 written notice of its intent to terminate this Agreement for cause. Either party may terminate this Agreement upon notice to the other party that obligations pursuant to this Agreement are made impractical due to declarations of emergency by Orange County or by North Carolina due to events directly impacting Orange County. Both parties shall remain responsible for all payment and performance due up to the receipt of such notice, but shall have no further obligation or responsibility beyond that date provided the terminating party has taken all reasonable steps to complete the performance of its obligations. c. Compensation After Termination. i) In the event of termination, the Provider shall be paid that portion of the fees and expenses that it has earned to the date of termination, less any costs or expenses incurred or anticipated to be incurred by the County due to errors or omissions of the Provider. Upon request of the County, the Provider shall submit to County all relevant documentation, including but not limited to, job cost records, to support its claims for final compensation. ii) Should this Agreement be terminated, the Provider shall deliver to the County within seven (7) days, at no additional cost, all deliverables including any electronic data or files relating to the Project. d. Waiver. The payment of any sums by the County under this Agreement or the failure of the County to require compliance by the Provider with any provisions of this Agreement or the waiver by the County of any breach of this Agreement shall not constitute a waiver of any claim for damages by the County for any breach of this Agreement or a waiver of any other required compliance with this Agreement. e. Suspension. County may suspend the Basic Services and this Agreement at any time for County’s convenience and without penalty to County upon three (3) days’ notice to Provider. Upon any suspension by County, Provider shall discontinue the Basic Services and shall not resume the Basic Services until notified to proceed by County. 11. Additional Provisions a. Limitation and Assignment. The County and the Provider each bind themselves, their successors, assigns and legal representatives to the terms of this Agreement. Neither the County nor the Provider shall assign or transfer its interest in this Agreement without the written consent of the other. There are no third-party beneficiaries of this Agreement and nothing in this Agreement, express or implied, is intended to confer on any person other than the parties hereto (and their respective successors, heirs and permitted assigns), any rights, remedies, or obligations. b. Governing Law. This Agreement and the duties, responsibilities, obligations and rights of respective parties hereunder shall be governed by the laws of the State of North Carolina. c. Compliance with Laws. Provider shall at all times remain in compliance with all applicable local, state, and federal laws, rules, and regulations including but not limited Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Revised 01/24 7 to all state and federal anti-discrimination laws, policies, rules, and regulations and the Orange County Non-Discrimination Policy and Orange County Living Wage Policy (each Orange County policy is incorporated herein by reference and may be viewed at http://www.orangecountync.gov/departments/purchasing_division/contracts.php.) Any violation of this requirement is a breach of this Agreement and County may immediately terminate this Agreement without further obligation on the part of the County. This paragraph is not intended to limit and does not limit the definition of breach to discrimination. By executing this Agreement Provider affirms that Provider and any subcontractors of Provider are and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. By executing this Agreement Provider certifies that Provider has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.58. By executing this Agreement Provider certifies that Provider has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.81. d. Dispute Resolution. Any and all suits or actions to enforce, interpret or seek damages with respect to any provision of, or the performance or non-performance of, this Agreement shall be brought in the General Court of Justice of North Carolina sitting in Orange County, North Carolina. It is agreed by the parties that no other court shall have jurisdiction or venue with respect to such suits or actions. Binding arbitration may not be initiated by either Party, however, the Parties may agree to nonbinding mediation of any dispute prior to the bringing of a suit or action. e. Entire Agreement. This Agreement, together with the RFP and its attachments and the Proposal and its attachments, represents the entire and integrated agreement between the County and the Provider and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both parties. Modifications may be evidenced by facsimile signatures. f. Severability. If any provision of this Agreement is held as a matter of law to be unenforceable, the remainder of this Agreement shall be valid and binding upon the Parties. g. Ownership of Work Product. Should Provider’s performance of this Agreement generate documents, items or things that are specific to this Project such documents, items or things shall become the property of the County and may be used on any other project without additional compensation to the Provider. The use of the documents, items or things by the County or by any person or entity for any purpose other than the Project as set forth in this Agreement shall be at the full risk of the County. h. Non-Appropriation and Government Action. Provider acknowledges that County is a governmental entity, and the validity of this Agreement is based upon the availability of public funding under the authority of its statutory mandate. In the event that public funds are unavailable or not appropriated for the performance of County’s obligations under this Agreement, then this Agreement shall automatically expire without penalty to County immediately upon written notice to Provider of the Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Revised 01/24 8 unavailability or non-appropriation of public funds. It is expressly agreed that County shall not activate this non-appropriation provision for its convenience or to circumvent the requirements of this Agreement. In the event of a change in the County’s statutory authority, mandate or mandated functions, by state or federal legislative or regulatory action, which adversely affects County’s authority to continue its obligations under this Agreement, then this Agreement shall automatically terminate without penalty to County upon written notice to Provider of such limitation or change in County’s legal authority. i. Signatures. This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the consent of the Parties to utilize electronic signatures and the intent of the Parties to comply with Article 11A and Article 40 of North Carolina General Statute Chapter 66. j. Notices. Any notice required by this Agreement shall be in writing and delivered by certified or registered mail, return receipt requested to the following: Orange County Provider’s Name & Address Attention: County Manager Tradebe Environmental P.O. Box 8181 1433 E. 83rd Ste. 200 Hillsborough, NC 27278 Merrillville, IN 46410 IN WITNESS WHEREOF, the Parties, by and through their authorized agents, have hereunder set their hands and seal, all as of the day and year first above written. ORANGE COUNTY: PROVIDER: By: _________________________________ By: __________________________________ Printed Name and Title Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Revised 01/24 9 ORANGE COUNTY—INTERNAL USE ONLY ______________________________________________________________________________ Finance Information Vendor Name: Tradebe Environmental Services, LLC Vendor Contact Person: Christi Lopez Phone: 219-397- 3954 Address: 1433 E 83rd Ste. 200 City Merrillville State: IN Zip: 46410 Department: Solid Waste Amount: $1,738,744 Purpose: Household Hazardous Waste Disposal Budget Code(s): 50353020-630003 Vendor # 65731 Vendor Status with NCSOS: Active Vendor is a BOCC consultant: Yes No Contract Details Contract Type: New Amendment (Original Contract: ) (Most Recent Amendment ) Effective Date July 1, 2026 End Date June 30, 2031 Notice Date (Notice Purpose ) Award Approved by Board (Agenda Date: June 16, 2026); Made or Administered by Signature Authority - BOCC Express Delegation (Agenda Date: ) - Policy 9.4: Under $5,000; Service Under $90,000; Construction Under $250,000 - Budget Policy Section XV (Capital Improvement Project: ) Bidding Informal Bidding ($30k-$90k); Formal RFP ($90k+); Other (<$30k); Exception(# ) Department Affirmation This agreement is approved as to technical form and content and I as Department Director affirmatively state work on this project has not been initiated prior to execution of the agreement. This agreement is approved as to technical form and content. Services related to this agreement have already begun or been completed. Description of the nature of the emergency condition that was addressed: Department Director’s Signature ________________________________________ Date: ________ Information Technologies This agreement has been reviewed and is approved as to information technology content and specifications: Office of the Chief Information Officer___________________________________ Date: ________ Inapplicable because no hardware/software purchases or related services Risk Management This agreement is approved for sufficiency of insurance standards, specifications, and requirements: Office of the Risk Management Officer___________________________________ Date: _________ Financial Services This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act: Office of the Chief Financial Officer ____________________________________ Date: _________ Legal Services This agreement is approved as to legal form and sufficiency: Office of the County Attorney __________________________________________Date: ________ Clerk to the Board All Docusign contracts must be copied to the Clerk upon completion: occlerkdocs@orangecountync.gov The following signature block is for hard copies only and is not required for Docusign contracts: Received for record retention: Office of the Clerk to the Board __________________________________________Date:_________ Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592 Revised 01/24 10 Docusign Envelope ID: F19CC899-786D-8E38-813F-5D0A84DCD592