HomeMy WebLinkAboutAgenda 06-16-2026; 8-i - Contract Renewal for Drakeford Library Complex Security Guard Services for FY 2026-27 1
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: June 16, 2026
Action Agenda
Item No. 8-i
SUBJECT: Contract Renewal for Drakeford Library Complex Security Guard Services for
FY 2026-27
DEPARTMENT: Asset Management Services
ATTACHMENT(S): INFORMATION CONTACT:
FY 2026-27 SunStates Security Drakeford Connor Wilkins, Asset Management
Library Complex Security Services Services Assistant Director, 919-245-
Proposal 2689
Alan Dorman, Asset Management
Services Director, 919-245-2627
PURPOSE: To approve a contract renewal with SunStates Security for security guard services
at the Drakeford Library Complex for FY 2026-27.
BACKGROUND: Orange County through Asset Management Services currently contracts with
SunStates Security to provide security guard services for the Eno River Parking Deck and
surrounding buildings. In late April, the security guard services were relocated from the Eno River
Parking Deck to the Drakeford Library Complex to begin providing services at the new location.
Despite this change in location, the hours of service remained the same.
The current contract term expires on June 30, 2026. Continuation of these services at the new
location ensures the safety of staff and the community at the Drakeford Library Complex. The
County Manager's recommended budget included an increase in service hours to cover the
afternoon and evening operating hours during the week and full coverage during library operating
hours on the weekends for an additional 12-month term (July 1, 2026, to June 30, 2027). The
proposed contract notes an increase in cost from $97,925 to $116,359, with a difference of
$18,434. The Manager's recommended budget detailed an allocation of $129,083 for security
services based on previous estimates. The County will receive revenue from the Town of Carrboro
to offset the cost of security guard services. Security guard services at the Eno River Parking
Deck are not proposed to resume at this time.
FINANCIAL IMPACT: The County's annual payment of $116,359 (budgeted $129,083) was
included in the FY 2026-27 Manager's recommended budget. The total revenue received from
Carrboro to offset the cost of security guard services will be $37,000.
ALIGNMENT WITH STRATEGIC PLAN: This item supports:
• GOAL 2: HEALTHY COMMUNITY
OBJECTIVE 6. Provide sustainable, equitable, and high-quality community safety and
emergency services to meet the community's evolving needs.
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RECOMMENDATION(S): The Manager recommends that the Board approve and authorize the
Manager to sign the contract renewal with SunStates Security for security guard services at the
Drakeford Library Complex for FY 2026-27 contingent upon final review and approval by the
County Attorney.
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ATTACHMENT A
SECURITY SERVICES AGREEMENT
Company: Orange County North Carolina
Contact: Alan Dorman
Location: 203 S. Greensboro St,Carrboro NC
Phone Number: 919-619-8859 Email: adorman@orangecountync.gov
Effective Date: 7/1/2026
Position Hours Per Week Invoice Rate
66,
Security Officer 57 39.15
Approx Annual 116,359.00
Approx Monthly 9,696.58
Mon-Fri noon-8p
Sat 8:30a-6:30p
Sun 11:30a-6:30p
*The holiday rate(1.5 x rates shown above)will apply for the following six (6)holidays per
year; New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day
and Christmas Day. Overtime rate (1.5 times rates shown above) shall apply when customer
requests additional coverage exceeding five percent of the contracted permanent weekly
coverage hours, or has provided less than fourteen days prior notice to facilitate proper
planning.
ACKNOWLEDGED AND AGREED TO BY:
SUNSTATES SECURITY,LLC CUSTOMER
Signature: Signature:
Print: Print:
Title: Title:
Date: Date:
5/28/2026
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