HomeMy WebLinkAboutOTHER-2025-102-Approval of Enterprise Agreement for Microsoft Office 365 Subscription Docusign Envelope ID : 7DAD6F80-98D4-4616-A5FE-2765695CC4D2 h.
NORTH CAROLINA V
CONTRACT AMENDMENT
ORANGE COUNTY
THIS CONTRACT AMENDMENT ("Amendment") is made and entered into this 23rd day of December, 2025 by and
between ORANGE COUNTY (hereinafter referred to as " County") and SHI International Corp (hereinafter referred to
as "Provider") .
WITNESSETH ,
THAT WHEREAS , the County and Provider entered into a contract dated 18 January 2023 , (hereinafter the "Original
Agreement") , for the provision of services for license to use Microsoft software used by Orange County NC Government ;
and
WHEREAS , the County and Provider desire to amend the Original Agreement while keeping in effect all terms and
conditions of the Original Agreement not inconsistent with the terms and conditions set forth below.
NOW THEREFORE, for and in consideration of the mutual covenants and agreements made herein, the parties agree to
amend the Original Agreement as follows :
1 . In order to ensure the completion of the Services identified in the term of the Original Agreement is amended
to reflect an end date by which all Services shall be completed of 1 /31 /2027 .
2 . Exhibit A to the Original Agreement is amended by adding the following tasks and services to the Services to
be provided by the Consultant : Software licenses provided in Attachment A — M365 , 0365 , EMS G3 , Power
BI Pro, Visio, Teams and reservations/true-up
3 . Article 5 , Section a is amended to reflect a maximum payable not-to-exceed amount of $2 , 102 , 790. 04 (FY23 :
$403 , 195 . 97 already paid, FY23 : $ 21 ,030 . 34 reservations/true-up , FY24 : $493 , 378 . 21 , FY25 : $493 , 378 . 21 ,
FY26 : $ 681 , 807 . 31 and allowing $ 10 , 000 for additional licenses to be added throughout year 1 as well as
additions for net new users) .
4 . Except for the changes made herein, the Original Agreement shall remain in full force and effect to the extent
it is not inconsistent with this Amendment. In the event there is a conflict between the terms of the Original
Agreement and the terms of this Amendment, this Amendment shall control .
IN TESTIMONY WHEREOF, this Amendment has been executed by the parties hereto , as of the date first above
written . Dp
OR :sy:ren'
4+( UNTY PROV ORSigned by:
wS 4" ^N2/31 /2025 64 � 9/2025
Travi
County Manager Director - Contracts
Revised 04/23
Docusign Envelope ID : 7DAD6F80-98D4-4616-A5FE-2765695CC4D2
ORANGE COUNTY-INTERNAL USE ONLY
Finance Information
Vendor Name : SHI International Cora Vendor Contact Person : Carolina Vance Phone : 800-715 -3197 Address : 290 Davidson Ave
City Somerset State : NJ Zip : 08873 Department : Information Technologies Amount: $681 , 807 . 31 Purpose : Software annual
maintenance and technical support for Microsoft M365 software Budget Code (s) : 10315020- 625010 Vendor # 42708
Vendor Status with NCSOS : Active - Current Vendor is a BOCC consultant : ❑ Yes ® No
Contract Details
Contract Type : ❑ New ® Amendment (Original Contract : 18 January 2023 ) (Most Recent Amendment )
Effective Date 23 December 2025 End Date 31 January Notice Date (Notice Purpose )
Award
® Approved by Board (Agenda Date : 18 January 2023 ) ; ❑ Made or Administered by
Signature Authority
® BOCC Express Delegation (Agenda Date : 18 January 2023 )
Policy 9 .4 : ❑ Under $ 5 ,000 ; ❑ Service Under $90,000 ; ❑ Construction Under $250, 000
❑ Budget Policy Section XV (Capital Improvement Project : )
Bidding
❑ Informal Bidding ($ 30k490k) ; ❑ Formal RFP ($90k+) ; ❑ Other (<$30k) ; ❑ Exception(#...,.)
Department Affirmation
® This agreement is approved as to technical form and content and I as Department Director affirmatively state work on this project
has not been initiated prior to execution of the agreement.
❑ Services related to this agreement have already begun or been completed. Description of the nature of the emergency condition that
was addressed : signed by:
Department Director ' s Signature tyf Iet,i�V .e( � S Date : 12/29/2025
Information Technologies
This agreement has been reviewed and is approved tp,4AfWmation technology content and specifications :
Office of the Chief Information Officer jtn b�d Date : 12/29/2025
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❑ inapplicable because no hm•dware/soj4vare purchases or r e ated serwces
Risk Management
This agreement is approved for sufficiency of in gd�ndards,�s�peecifications , and requirements :
Office of the Risk Management Officer IU t tSSA �t ` _ " Date : 12/29/2025
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Financial Services
This instrument has been pre-audited in the man rr:4Wn6k�ov�hyy the Local Government Budget and Fiscal Control Act :
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Office of the Chief Financial Officer vt� 0�rovL Date : 12/30/2025
oaEs� . . .
Legal Services
This agreement is approved as to legal fon 9gWyciency :
Office of the County Attorney Date : 12/31 /2025
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Cleric to the Board
All Docusign contracts must be copied to the Clerk upon completion : occlerkdocs@orangecountync . gov
The following signature block is for hard copies only and is not required for Docusign contracts :
Received for record retention :
Office of the Clerk to the Board Date :
Revised 04/23