HomeMy WebLinkAbout2026-172-E-Solid Waste-TRCcompanies-Orange County Regional Landfills 2026 C&D Landfill Annual Survey and Airspace Analysis Proposal for Survey & Engineering Services114 Edinburgh South Drive
Suite 200
Cary, NC 27511
t 919.827.0864
\\employees.root.local\ENV\ECC\Richmond\Projects\2021\00700\2100778\00-Contract\PROPOSAL-CONTRACT\PRP 26 0511 Woody- 2026 CD LF Aerial Survey Airspace.docx
Task Order Request
TO: Mr. Bruce Woody
Orange County Solid Waste
FROM: C. Tyrus Clayton, Jr., PE
DATE: May 11, 2026
SUBJECT: Orange County Regional Landfills
2026 C&D Landfill Annual Survey and Airspace Analysis
Proposal for Survey & Engineering Services
TRC Engineers, Inc. No. TBD Lump Sum Fee = $11,900
(2025 TRC PN 609288)
At your request, TRC Engineers, Inc. (TRC) is pleased to offer this proposal for Aerial Services for the
Construction and Demolition (C&D) landfill located at the Orange County Regional Landfill Facility on
Eubanks Road in Chapel Hill, NC. This proposal outlines our understanding of the project scope, tasks
to be completed, assumptions underlying our fee proposal, and fees for the project.
PROJECT DESCRIPTION: The project consists of aerial survey services using a drone and conventional
survey to produce a topographic survey of the C&D landfill. Data gathered will be used to conduct an
analysis of the airspace used within Phase 1 and 2 of the C&D landfill.
SCOPE OF SERVICES
Surveying: TRC will conduct an aerial topographic survey with an UAV (drone) aircraft of the area
associated with Phase 1 and 2 of the C&D landfill unit (approximately 15 acres). The topographic
survey will include setting and locating Ground Control Points and performing check point
measurements. The lidar data derived using the UAV will be processed to generate a point cloud and
orthomosaic image of the project area and used to generate volumetrics and contours at one-foot
intervals.
Analysis: TRC will provide an estimate of the total volume of air space used at the C&D Landfill on
Eubanks Road. In order to complete this task, TRC will use the survey produced in the task above, to
compare to the design base grades of the landfill to the permit air space limits to determine the
amount of fill that has been placed since the landfill’s inception and also since the 2024 annual
survey. In addition, TRC will obtain tonnage from the Client for the time period between the 2024
and 2025 annual survey to assess compaction rates for the C&D facility.
Docusign Envelope ID: B4965394-A418-8BB5-821A-3A35E31BF87C
Bruce Woody
May 11, 2026 – 2026 Annual Airspace Task Order
Page 2 of 3
FEES: These lump sum fees will be invoiced monthly based on our estimation of the percentage
complete on each task.
1. Set Survey Ground Control ..................................................................................................... $ 3,250
2. Aerial Topographic Survey ……………………………………………………………………….… $6,650
3. Airspace and Compaction Analysis ....................................................................................... $2,000
(Note: allowances for reimbursable costs (mileage, printing) are included)
DELIVERABLES: The project deliverables will consist of a high resolution orthomosaic photo base
image and topographic plat without base image. Drawings are to be in AutoCAD format and presented
to the client in PDF form. Two (2) hard copy mounted prints of the aerial photograph, approximately
24” x 36” in size will be provided. In addition, TRC will generate a memorandum for file detailing the
results of the airspace and compaction analysis.
EXCLUSIONS: Deliverables do not include digital source files used in preparing the deliverables
described above (for example, MS Word, MS Excel, AutoCad files).
TERMS AND CONDITIONS: The proposed services will be provided in accordance with the
conditions presented herein and an existing agreement between TRC Engineers, Inc. and Orange
County Solid Waste Management.
Sincerely,
C. Tyrus Clayton, PE
Program Manager – Solid Waste Resources Mid-Atlantic/Southeast
cc: Robert Williams (OCSWM)
Cheryl Young (OCSWM)
Ian Spurlock (TRC)
Jacob Elliott (TRC)
Docusign Envelope ID: B4965394-A418-8BB5-821A-3A35E31BF87C
Bruce Woody
May 11, 2026 – 2026 Annual Airspace Task Order
Page 3 of 3
Orange County Solid Waste
2025 Aerial Survey Services for the C&D Landfill
Draper Aden Associates Proposal No. TBD
AUTHORIZATION TO PROCEED
______________________________________ ________________
Orange County Solid Waste Management Date
THIS INSTRUMENT HAS BEEN PRE-AUDITED IN THE MANNER REQUIRED BY THE LOCAL
GOVERNMENT BUDGET AND FISCAL CONTROL ACT:
______________________________________ ________________
Office of the Chief Financial Officer Date
THIS SCOPE OF WORK IS SUBMITTED PURSUANT TO THE TERMS OF THE AGREEMENT DATED
FEBRUARY 22, 2017
BETWEEN DRAPER ADEN ASSOCIATES AND ORANGE COUNTY.
__________________________________ _______________
C. Tyrus Clayton, Jr., PE Date
50351020-630000
Docusign Envelope ID: B4965394-A418-8BB5-821A-3A35E31BF87C
5/12/2026
5/12/2026
5/13/2026