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HomeMy WebLinkAboutMinutes - 19660606The Orange County Board of Commissioners met in regular session on Monday, June 6, 1966, at ten o'clock a.m. in the Commissioners Room at the courthouse in Hillsborough, North Carolina. Members present: Chairman Harvey D. Bennett, Commissioners Villiam C. Ray, Henry S. Walker and Gordon Cleveland. Members absent: Commissioner Carl M. Smith. The minutes of the previous meetings were read by the Clerk and approved by the Board. Ed Barnes, County Farm Agent, and Dr. W. G. Andrews of the Farm Extention Department in Raleigh, were present. They informed the Board that Larry Byrd, present Assistant Farm Agent, was resigning and that they were presenting the name of Eugene Jackson as the replacement for Mr. Byrd. Dr. Andrews stated that in order to hire Mr. Jackson the Farm Extention Department was recommending that the salary of the Assistant Farm Agent be increased. This would mean that the county's share which presently is $1,725.00 would be increased to $2,500.00. No action was taken on said request. Chairman Bennett presented a letter and resolution from C. M. Crabtree, Chairman Co-ordinating Committee of Orange County and Alamance County Funeral Directors. said letter and resolution stated the declaration of intent which was adopted by all of the funeral directors of Orange County and Alamance County at a meeting held in Greensboro on May 31, 1966 to terminate not later than September 30, 1966, all ambulance service in Orange County and Alamance County. Discussion ensued concerning said resolution of intent. A. H. Graham, County Attorney, presented the following Fire Protection Contract for approval. NORTH CAROLINA ORANGE COUNTY FIRE PROTECTION CONTRACT ',THIS CONTRACT, made this 6 day of June, 1966, by and between Orange County, a body corporate (hereinafter called "County"), and the Town of Chapel Hill, a North Carolina municipal corporation (hereinafter called "Town"): WITNESSETH• THAT, for in consideration of the mutual undertakings herein contained, and subject to the terms and conditions hereinafter set forth, Town hereby agrees to furnish, from July 1, 1966 to June 30, 1971, fire protection to residenbs of and property lying within Colony Woods Subdivision, sections I and II and any other areas to which County and Town hereafter agree to extend the protection given under this contract in accordance with the General Statutes of North Carolina (hereinafter called "the protected area"). This contract may be terminated by either party as of the end of any fiscal year by the giving of thirty days written notice to the other party prior to the end of the fiscal year. 1. Nature of Protection. The Town shall to the best of its ability furnish such fire fighting equipment and personnel as the Town deems necessary for the purpose of fire protection to property and persons located within the protected area. From the moment any of the fire personnel of Town arrives within the protected area in response to a call, such person as is in command of the detail shall assume absolute command of all activity being carried on on property on which there is a fire and all persons on that property shall be subject to his absolute direction and control. Such fire personnel shall have sole discretion as to the manner in which such fires as may exist are combated and what men and equipment are to be committed thereto. Town shall, through its Fire Department, exert its best efforts under the circumstances in com- bating said fires but shall in no way be liable for its failure or lack of success in connection therewith or for damages done to property of residents of the protected area, or to that of their agents, servants, employees, licensees, or invitees by virtu of or arising out of the same. All obligations of Town to respond to calls hereunder shall be secondary and subordinate to Town's duties to furnish protection to the residents and property owners of Town. 2. Com eennsRation: For furnishing fire protection to the rotected area, County hereby agrees to pay annually to Town a sum equal to ten cents ( .10) on the one hundred dollars ($100.00) valuation of property having a taxable situs within the protected area on January 1 preceding the beginning of each fiscal year during which this contract is to be effective. Said annual payment shall be made by County to Town on or before the 31st day of December of each and every year, beginning in Calendar Year 1966. In witness whereof the parties hereto have caused this instrument to be executed in their respective names by their duly authorized officers and agents, this 6th day of June, 1966." Upon motion of Commissioner Cleveland, seconded by Commissioner Walker, it was moved and unanimously adopted that, the Chairman of the Board and the Clerk to the Board be authorized to sign the Fire Protection Contract for the County. 4-18 The County Administrator presented to the Board petitions which had been signed by 896 freeholder residents of the Chapel Hill area. Said petitions read as follows: PETITION TO: THE BOARD OF COMMISSIONERS OF ORANGE COUNTY "WE, THE UNDERSIGNED resident freeholders all residing within the recreation district herein petitioned for, do hereby request the Board of County Commissioners of Orange County to exercise the authority granted to it by the 1965 General Assembly (Chapter 1107, 1965 Session Laws) with the following action: (1) The creation of a recreation district coterminous with the present boundaries of the Chapel Hill School District, which district is more particularly described in Attachment A hereto, the object proposed to be accomplished by the creation of such district being the providing of public recreation facilities in order to preserve and promote the public good and general welfare, and (2) The calling of a special election within said district for the purpose of voting upon: (a) the issuance of Recreation. Facilities Bonds in the amount of $400,000.00 for the purpose of providing funds, with any other available funds, for acquiring improving and equipping lands and buildings for parks, playgrounds, recreation centers and other recreational facilities, and a tax for the payment of the principal of and th interest on such bonds, and (b) the levy of an annual tax of not less than three cents nor more than ten cents on each $100.00 of assessed valuation of the taxable property within such distric for the provision, establishment, maintenance and operation of the recreational facilities, the amount of said tax to be set by the Board of County Commissioners within said range. The boundaries of the proposed recreation district are as follows: BEGINNING in the center line of State Road No. 1112, where the Chapel Hill and Ingham Township line crosses said road; thence in a.Southeasterly direction along the enter of said road 250 feet to a point where the center line of State Road No. 1113 ntersects with State Road No. 1112; thence in a Northeasterly direction along State cari No. 1113, 1,525 feet to a concrete marker in the center of said road; thence South 10 20' East 4,390 feet to.a concrete marker in the East side of State Road No. 1179; hence South 820 30' East 5,480 feet to a concrete marker in the East side of old N. C. ighway 86; thence South 810 09' East 8,780 feet to a point 50 feet East of the center ins of State University Railroad; thence in a Northerly direction parallel with the enter line of State University Railroad 3,350 feet; thence North 870 15' East 23,940 set to the Durham County line; thence in a Southerly direction along the Durham ounty and Orange County line 53,750 feet to its intersection with the Chatham County ins; thence in a Westerly direction along the Orange County and Chatham County line 9,475 feet to the intersection of said County line with the township line between hapel Hill and Bingham Township, thence in a Northerly direction along the Bingham and hapel Hill Township line 40,425 feet to the point of BEGINNING." Upon motion of Commissioner Cleveland, seconded by Commissioner Ray, it was moved nd unanimously adopted that the Board accept and file with the Clerk to the Board, he petitions which requested that a special election within said district be called or the purpose of deciding upon the establishment of a public recreation facilities or the described area. The following road petitions were received and the Clerk was requested to forward ame to the State Highway Commission. 1. Dimmocks Mill Road - Hillsborough Township 2. SR #1534 - McBroom-McKee Road 3. Carlton Drive - Chapel Hill Township 4. Efland Methodist Church petition for caution light Chairman Bennett read a letter from the Town of Chapel Hill. Said letter advised he Board that the term of Dr. E. R. Burns on the Planning Board would expire as of une 1, 1966. It stated further that Dr. Burns did not wish to be re-appointed to aid Board. Upon motion of Commissioner Cleveland, seconded by Commissioner Ray, it was moved nd unanimously adopted that, Reid Suggs resident of Mt. Bolus, Chapel Hill, North arolina, be appointed to the Chapel Hill.-Planning Board for a five (5) Year term. Dorothy Keister, Chairman of the Joint Orange-Chatham Community Action, Inc. ommittee, presented to the Board the approved federal budget which had been submitted y the Committee. Miss.Keister stated that a Director for the project had been named nd that the plans as presented by the Joint Action Committee would be instituted and hat Orange County's budget share of the project would amount to 1,650.00. Chairman ennett thanked Miss Keister for her appearance and stated that the budgetary request ould be included in the 1966-67 fiscal budget. 419 Tom Ward, Welfare Director, presented the following Blind Aid Grant Agenda: AID TO THE BLIND AGENDA June 6, 1966 NAME EFF. DATE AMOUNT REASON REVISIONS Lucy S. Reed 7-1-66 - 55 to 59 To include medical insurance. Sophronia Sykes 7-1-66 62 to 75 Increased cost of medical care. TERMINATION Lucille Macklin 7-1-66 14.00 Transferred to Durham County. Upon motion of Commi ssioner Ray, seconded by Commissioner Walker and unanimously adopted, Chairman Bennett was authorized to sign said Blind Aid Grants. Mr. Ward then presented to the Board the following Financial Report of Orange County Welfare Department at the end of the third quarter fiscal year 1965-66. FINANCIAL REPORT OF ORANGE COUNTY WELFARE DEPARTMENT At End of 3rd Quarter Fiscal Year 1965-66 ITEM TOTAL AMT. SPENT AMT. BUDGETED BALANCE SURF BUDGETED 7-1-3-31-66 7-1-3-31-66 OR DEFICIT PUBLIC ASSISTANCE (1) OAA 190,080.00 139,524.50 142,560.00 +3,035.50 MAA 22,000.00 7,514.54(2) 16,500.00 +8,985.46 AFDC 239,320.00 178,107.25 179,490.00 +1,o82.75 AFDC No-Money 7,500.00 4,951.97(2) 5,6625.00 + 673.03 APTD 132,480.00 92,556.80 99,360.00 +6,803.20 APTD No-Mone7 S t b T l 91000.00 OD T"050 5_0 86(2) 2 2 92 6 7 0.00 0 26 00 +2917,[ U 0 +22 755 u o a . 03 7, 9. 45 , 5- . , GENERAL WELFARE PROGRAMS (3) AB 3,323.18 2,873.68 2,492.38 - 381.30 GA 3,000.00 1,859.30 2,250.00 + 390.70 County Hospitalization & Medical Care 3,000.00 2,073.64 2,250.00 + 176.36 Boarding Home for Children: - Board 25,200.00 19,006.04 18,900.00 - 106.011 Clothing 000_OO 1 7 6.70 2,250.00 + 9 0 Sub Total g 3 , 3.1 27, 9.3 28,142.7d + 73.02 ADMINISTRATION (4) Salaries 106,248.00 73,253.60 79,686.00 +6,1}32.40 Travel 7,540.00 5,052.87 5,655.00 + 602.13 Postage 900.00 854.28(5) 675.00 - 179.28 Ext. Telephone 1,950.00 1,501.91 1,462.00 - 39.91 Office Supplies 1,400.00 1,236.60(6) 1,050.00 - 186.60 Office Equipment 1,200.00 1,127.61 900.00 - 227.61 Rent - Carrboro 6o0.00 450.00 450.00 .00 Retirement 8,935.46 6,301.52 6,701.59 + 400.07 OASDI 4,161.02 1,993.80 3,120.76 +1,126.96 Professional Exp. 167-35 18.58 125.52 + 6.94 Welfare Board OD.DO 1 20.26 525.00 7 + L.& Sub Total 133, 01. 3 92, 11.03' 100,350-87 8 -7,939-W TOTAL 771,705.01 547,510.31 578,778.25 31,267.94 (1) All figures include Federal, State & Local funds. (2) As in past payments into program run several months behind. (3) AB figures indicate county funds only - Boarding Home for Children (Board) is 50% county & 50% Sta te financed. All other programs are 100% county financed. (4) All figures include Federal, State & Local funds.. (5) This figure includes $500.00 credit on postage meter 7-65. (6) This figure includes $427.50 in service contracts, paid at beginning of fiscal year. 4,?U Mr. Ward presented the following recommendation fro fund transfer from the salary account. ADMINISTRATIVE BUDGET End of May, 1966, (11/12 of Year) SURPLUS OR COUNTY DEFICIT FUND AMOU?7 REASON Salaries Surplus 500 6,949,81 Staff Vacancies Postage Deficit 50% 198.20 (yr.) Food Stamp Program Telephone Deficit 500 1. 127.08 Food Stamp Program Welfare Board Deficit 500 24.71 (Extra Meetings) GENERAL WELFARE PROGRAI4S Aid to Blind Deficit 1000 414.16 Under Budgeted RECOMMENDATION OF WELFARE BOARD That the following amounts of County funds be transferred from the salary account. 1. 1100.00 to the Postage Account 2. 100.00 to the Telephone Account 3. 50.00 to the Welfare Board Account 4. 450.-00 to the Aid to Blind Account $700.00 Surplus Salary Account County Money - $3,500.00 Upon motion of Commissioner Cleveland, seconded by Commissioner Walker, it was moved and unanimously adopted that, the Welfare Director be authorized to transfer funds from the salary account to those designated in his proposed Administrative Budget. Upon motion of Commissioner Cleveland, seconded by Commissioner Ray, it was moved and unanimously adopted that, Orange County would approve the employment of Eugene Jackson as Assistant Farm Agent and increase it's portion of the salary from $1,725.00 to $2,500.00. Upon motion of Commissioner Ray, seconded by Commissioner Cleveland, the following resolution was unanimously adopted: RESOLUTION BY ORANGE COUNTY PLANNING BOARD "WHEREAS, it is the duty of the Orange County Planning Board to make a careful study of the resources, possibilities, and needs 6f the county and to make plans for, the development of the county; and . WHEREAS, the preparation of comprehensive plans for water and sewer systems is one of the needs of the county; and WHEREAS, the Planning Board does not have available funds to pay for the engineering and consultant services necessary for the preparation of the plans and has been informed that the Board of County Commissioners cannot supply the necessary funds at this time. NOW, THEREFORE, BE IT RESOLVED- 1. . The Planning Board shall cause to be prepared official comprehensive plans for the guidance of the future development of water and sewer systems in the following areas Orange County except the Chapel Hill-Carrboro area. 2. The plan shall be based upon present population distribution and projected population growth with provisions for other area functions which are deemed essential for the growth of the community involved. It shall include proposals for facilities required to meet needs during the next five but not more than ten years as well as those which will be needed to meet projections for the next twenty years or more. 3. Applications shall be made to the Farmers Home Administration, United States Department of Agriculture, for a grant of funds to be used in the preparation of the comprehensive plans for the development of the water and sewer systems, and the Planning Board shall join with the Board of County Commissioners in the execution of any grant agreement required by the Farmers Home Administration. 4. The proposal of Research Triangle Regional Planning Commission to prepare the comprehensive plans for the sum of $10,350.00 shall be accepted subject to the approval of the Board of County Commissioners. 5. The Chairman of the Planning Board is hereby authorized and directed to execute, on behalf of the Board, the contract for the preparation of the plans and a grant agreement with the Farmers Home Administration, United States Department of Agriculture. X151 Chairman Bennett and the Clerk to the Board was authorized to sign for Orange County the following: GRANT AGREEMENT FOR RURAL AREA OFFICIAL COMPREHENSIVE WATER AND SEWER PLANNING "THIS AGREEMENT by and between Orange County Board of Commissioners and Orange County Planning Board, Orange County, State of North Carolina, herein jointly called "Grantee," and the United States of America, acting through the Farmers Home Administration, Department of Agriculture, herein called "Grantor," WITNESSETH: 1. The Orange County Board of Commissioners by duly adopted resolution of its governing body dated April 16, 1966, and the Orange County Planning Board by duly adopted-resolution dated , 19have ordained that they shall cause to be prepared an official comprehensive plan for the guidance of the future development of water and sewer systems in Orange County, North Carolina. 2. The area does not include any city or town with a population in excess of 5,500 according to the latest population figures. 3. The preparation, adoption, and compliance with such a plan is essential to promote the efficient and orderly development of the area and communities therein. 4. The plan will contain information necessary to avoid overlapping, duplication, underdesign, or overdesign of water or sewer facilities which may be constructed in the area; reduce, eliminate, or avoid pollution and hazards of health and safety and will embrace all matters required by the contract hereinafter referrer to. 5. The preparation of the plan will cost approximately $10,350.00. Grantee does not have funds immediately available to pay any of such costs. 6. The plan will be prepared pursuant to contract with Research Triangle Regional Planning Commission, a copy of which is attached. 7. The plan will be completed not later than December 31, 1967. 8. To the extent within the authority of Grantee and otherwise to the best of its ability, Grantee will require and encourage the development of water and sewer systems in. the area in accordance with the plan prepared pursuant to this agreement, modified and adopted as the official plan for the area and will make its contents available and known to the general public. 9. Grant funds made available hereunder and funds furnished by Grantee shall deposited in a county depository as a separate fund. The funds shall be disbursed only upon voucher approved by the County Planning Board and countersigned by the County Supervisor of the Farmers Home Administration. Any funds in said account remaining after the costs of said plan have been fully paid shall be returned to Grantor. 10. Grantor agrees in consideration of the undertaking of Grantee herein to advance to Grantee solely for the purpose of this agreement $ 2,590.00 on December 15, 1966. $ 2,590.00 on April 1, 1967. $ 2,590.00 on December 15, 1967. $ 2,580.00 on December 31, 1967. 510,350.00 11. Grantor will assist Grantee in coordinating the plan with the undertakings of other agencies of the United States in the area. This agreement shall be effective from the date of execution on behalf of the United States of America. Date: June 6, 1966 ORANGE COUNTY BOARD OF COMMISSIONERS, Grantee BY Chairman ATTEST: Date: , 19 ORANGE COUNTY PLANNING BOARD, Grantee BY Chairman ATTEST: Date' , 19 UNITED STATES OF AMERICA FARMERS HOME ADMINISTRATION VV 452 The Clerk to the Board was authorized to execute the following Resolution: RESOLUTION BY ORANGE COUNTY BOARD OF COMMISSIONERS "WHEREAS, the Board of County Commissioners by resolution dated September 7, 1965, recorded in Minute Book 6, page 410-412 and amended by resolution dated•° April-14, 1966, recorded in Minute Book 6, page 440, created a Planning Board for Orange County, North Carolina, which is vested with the authorities and powers granted by G. S. 153-9 (40); and WHEREAS, the Orange County Planning Board, by resolution dated 1966, has determined that an official comprehensive plan for the future development of water and sewer systems in Orange County, North Carolina, should be prepared and desires to contract with the firm of Research Triangle Regional Planning Commission for the preparation of such a plan; and WHEREAS, neither the Orange County Planning Board nor the Board of County Commissioners has available funds which can be used for the cost of the preparation of, such a plan but may be able to obtain a grant of funds to be used for this . purpose from the Farmers Home Administration, an agency of the United States Department of Agriculture. NOW, THEREFORE, BE IT RESOLVED: 1. That the Board of County Commissioner's join with the Orange County Planning Board in applying to the Farmers Home Administration for a grant to be used for the purpose of paying the cost of the preparation of the plan. 2. That the Board of County Commissioners join with the Orange County Plannin Board in entering into a grant agreement with the Farmers Home Administration, and the Chairman of the Board of County Commissioners is hereby authorized and directed to execute such agreement for and on behalf of the Board of County Commissioners. 3. That the Board of County Commissioners join with the Orange County Plannin Board in a contract with Research Triange Regional Planning Commission for the preparation of the plan and the Chairman of the Board of County Commissioners is hereby authorized and directed to execute the contract for and on behalf of the Board of County Commissioners." Dr. Hubert Patterson presented his Medical Examiner's Report to the Board. Sim Efland of Eland, North Carolina, appeared before the Board to request that SR #1144, which is to be paved, be straightened at its intersection with the Buckhorn Road. Mr. Efland stated that the present plans of the State Highway Commission proposed to follow the old road bed, and that this in his opinion, would create a hazzardous traffic situation. Upon motion of Commissioner Ray, seconded by Commissioner Walker, it was moved and unanimously adopted that, the Clerk to the Board inform the State Highway Commission of Mr. Efland's request and to inform the State Highway Commission that the Board agreed with Mr. Efland in his request for the straightening of SR #1144. There being no further business to come before the meeting same was adjourned to meet again on Tuesday, June 21, 1966 at 10:00 A.M. in the Commissioner room at the courthouse in Hillsborough, North Carolina. Harvey D. Bennett Chairman Betty June Hayes, Clerk - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - MINUTES OF THE ORANGE COUNTY BOARD OF COMMISSIONERS June 21, 1966 The Orange County Board of Commissioners met at ten o'clock a.m. in special session on Tuesday, June 21, 1966, in the Commissioners roam at the courthouse in Hillsborough, North Carolina. Members present: Chairman Harvey D. Bennett, Commissioners William C. Ray, Henry S. Walker and Gordon B. Cleveland. Members absent: Commissioner Carl M. Smith.