HomeMy WebLinkAboutAgenda 04-21-2026; 8-f - Approval of Senior Lunch Caterer Contract Extension 1
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: April 21, 2026
Action Agenda
Item No. 8-f
SUBJECT: Approval of Senior Lunch Caterer Contract Extension
DEPARTMENT: AGING
ATTACHMENT(S): INFORMATION CONTACT:
Contract Extension Janice Tyler, 919-245-4255
PURPOSE: To approve a food service caterer contract one-year extension to provide noon meals
for the Home and Community Care Block Grant-funded Senior Lunch Program at the Seymour
and Passmore Centers for the period July 1, 2026 to June 30, 2027.
BACKGROUND: The Orange County Department on Aging's Lunch program provides a
nutritious noon meal to persons age 60+. A request for proposals (RFP) was issued by Orange
County Purchasing in April 2024 for a caterer to provide the meals for July 1, 2024 through June
30, 2026, with an option for a one year renewal. The bid selected was from Beau Catering. The
cost per meal will continue at the rate of$8.00 per meal. With this contract the total cost of meals
purchased will not exceed $250,000 annually.
FINANCIAL IMPACT: Most of the cost for the Senior Lunch Program is reimbursed by the North
Carolina Division of Aging. The balance of the funding is provided by Orange County and the
Towns of Chapel Hill and Carrboro. These funds are included in the FY 2026-27 operating budget.
Cost share donations are also collected from the participants.
ALIGNMENT WITH STRATEGIC PLAN: This item supports:
• GOAL 2: HEALTHY COMMUNITY
OBJECTIVE 8. Invest in services and programs that improve the health and quality of life
of the community.
The purpose of this program is to provide a nutritious noon meal to persons age 60+, targeting
those individuals who are in the greatest social and economic need.
RECOMMENDATION(S): The Manager recommends that the Board approve and authorize the
County Manager to sign the catering services contract extension and any other amendments
following approval and review by the County Attorney.
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NORTH CAROLINA
CONTRACT AMENDMENT
ORANGE COUNTY
THIS CONTRACT AMENDMENT ("Amendment") is made and entered into this_day of , 20_by
and between ORANGE COUNTY (hereinafter referred to as "County") and Beau Catering (hereinafter referred to as
"Provider").
WITNESSETH:
THAT WHEREAS, the County and Provider entered into a contract dated July 1, 2024, (hereinafter the "Original
Agreement'), for the provision of services for catering for the Orange County Department on Aging Congregate Meals
Program; and
WHEREAS, the County and Provider desire to amend the Original Agreement for an additional one-year extension while
keeping in effect all terms and conditions of the Original Agreement not inconsistent with the terms and conditions set forth
below.
NOW THEREFORE, for and in consideration of the mutual covenants and agreements made herein, the parties agree to
amend the Original Agreement as follows:
1. Paragraph 17 of the Original Agreement is amended to read "This Agreement shall remain in full force and
effect until June 30,2027,or until terminated as herein provided."
2. The first sentence of Paragraph 13 of the Original Agreement is amended to read "The amount of this
Agreement for the period July 1, 2024 through June 30, 2027 shall not exceed Two Hundred Fifty Thousand
Dollars($250,000.00)per fiscal year."All other terms contained in Paragraph 13 are unchanged.
3. Except for the changes made herein,the Original Agreement shall remain in full force and effect to the extent
it is not inconsistent with this Amendment. In the event there is a conflict between the terms of the Original
Agreement and the terms of this Amendment,this Amendment shall control.
IN TESTIMONY WHEREOF, this Amendment has been executed by the parties hereto, as of the date first above
written.
ORANGE COUNTY PROVIDER
County Manager
Revised 01/24
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ORANGE COUNTY-INTERNAL USE ONLY
Finance Information
Vendor Name: Vendor Contact Person: Phone: Address: City State: Zip:
Department: Amount: Purpose: Budget Code(s): Vendor#
Vendor Status with NCSOS: Vendor is a BOCC consultant: ❑Yes ❑No
Contract Details
Contract Type: ❑New ❑Amendment(Original Contract: )(Most Recent Amendment )
Effective Date End Date Notice Date (Notice Purpose )
Award
❑ Approved by Board(Agenda Date: ❑Made or Administered by
Signature Authority
❑ BOCC Express Delegation(Agenda Date:
- Policy 9.4: ❑Under$5,000; ❑ Service Under$90,000; ❑ Construction Under$250,000
❑ Budget Policy Section XV(Capital Improvement Project:
Biddin
❑ Informal Bidding($30k-$90k); ❑ Formal RFP($90k+); ❑ Other(<$30k); ❑Exception(#_____�
Department Affirmation
❑ This agreement is approved as to technical form and content and I as Department Director affirmatively state work on this project
has not been initiated prior to execution of the agreement.
❑ This agreement is approved as to technical form and content. Services related to this agreement have already begun or been
completed.Description of the nature of the emergency condition that was addressed:
Department Director's Signature Date:
Information Technologies
This agreement has been reviewed and is approved as to information technology content and specifications:
Office of the Chief Information Officer Date:
❑Inapplicable because no hardware/software purchases or related services
Risk Management
This agreement is approved for sufficiency of insurance standards,specifications,and requirements:
Office of the Risk Management Officer Date:
Financial Services
This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act:
Office of the Chief Financial Officer Date:
Legal Services
This agreement is approved as to legal form and sufficiency:
Office of the County Attorney Date:
Clerk to the Board
All Docusign contracts must be copied to the Clerk upon completion: occlerkdocs@orangecountync.gov
The following signature block is for hard copies only and is not required for Docusign contracts:
Received for record retention:
Office of the Clerk to the Board Date:
Revised 01/24