HomeMy WebLinkAboutAgenda - 05-20-2003-8kORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: May 20, 2003
Action Agenda
Item No.
SUBJECT: Lease Renewal -- Community School for People Under Six
DEPARTMENT: Purchasing and Central PUBLIC HEARING: (Y/N) No
Services
ATTACHMENT(S):
Renewal
INFORMATION CONTACT:
Pam Jones (919) 245-2652
TELEPHONE NUMBERS:
Hillsborough 732-8181
Chapel Hill 968-4501
Durham 688-7331
Mebane 336-227-2031
PURPOSE: To consider approving afive-year lease renewal with Community School for People Under
Six beginning July 1, 2003 through June 30, 2008.
BACKGROUND: The Community School for People Under Six has leased space from the County at
the Northside facility on Caldwell Street Extension in Chapel Hill since 1983. The attached renewal will
extend the lease for an additional five-year period. All other terms and conditions of the lease remain
the same and are summarized as follows:
• The daycare is responsible for cleaning their space.
• Rent is provided as in-kind support, at an estimated value of $8,000 annually for approximately 752
square feet of county space. The daycare sought approval in 1996 from the County to add
approximately 2000 square feet to the building. The additional was funded entirely by the
Community School for People Under Six and was completed in 1999.
• If the daycare is able to access funds for utilities cost from the State or other sources, by terms of
the lease they are to pay their pro-rata share of the building's utilities. If no funds are available, the
County continues to pay the utilities for the daycare space.
• Building maintenance is provided by the County for HVAC, plumbing and electrical systems.
• Grounds care is provided by the County (the lease does not include maintenance of playground or
other program related equipment. The daycare provides all maintenance for playground equipment
since it is placed for the exclusive use of the daycare.);
• Parking lot maintenance is provided by the County.
• The daycare maintains insurance on their own personal property located within the facility.
FINANCIAL IMPACT: There is no financial impact with this item.
RECOMMENDATION(S): The Manager recommends that the Board approve afive-year lease renewal
for space to be used as a daycare at the Northside Center, Chapel Hill by Community School for People
under Six; and authorize the Chair to sign on behalf of the Board.
LEASE AGREEMENT
RENEWAL
NORTH CAROLINA
ORANGE COUNTY
WHEREAS, a lease agreement was made and entered into as of the 15th day of November,
1983, by and between Orange County, LESSOR and the Community School for People Under Six,
TENANT, for space to be used as a Day Care Center at the Southern Hurnan Services Center, Chapel
Hilt, NC;
WHEREAS, the LESSOR and the TENANT wish to renew the lease agreement as amended;
NOW, THEREFORE, LESSOR and TENANT mutually agree to the following:
2. Section 3, "Utilities" shall be modified to read as follows:
Utilities:
In the event TENANT's funding source will reimburse TENANT for utilities at the leased facility,
the TENANT shall pay for the electricity and fuel for heat based on the following formula:
• Total square footage used by TENANT
• Divided by total usable square feet of the building where property is located
• Times the amount of electricity and fuel for heat bills received the COUNTY during the term
of this lease for the building where the leased property is located.
The COUNTY shall send the TENANT on a timely basis a statement itemizing such utility
charges. Payment shall be due to the COUNTY within thirty (30) days of the date on such
statements. The COUNTY shall pay for all water and sewer charges.
3. All other terms and conditions will remain the same.
This agreed to the day of ,2003.
County Of Orange
BY:
The lease agreement will be continued for a period of five years commencing on July 1, 2003
and ending at 12:00 midnight on the day of June 30, 2008.
Margaret W. Brown, Chair Donna S. Baker, Clerk to the Board
Orange County Board of Commissioners
Attest:
Community School for People Under Six
By:
Witness:
Printed Name and Title