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HomeMy WebLinkAbout2026-118-E-Solid Waste-Seegars Fence Company-RR RailingsRevised 01/24 NORTH CAROLINA CONTRACT AMENDMENT ORANGE COUNTY THIS CONTRACT AMENDMENT (“Amendment”) is made and entered into this 13th day of March, 2026 by and between ORANGE COUNTY (hereinafter referred to as “County”) and Seegars Fence Company (hereinafter referred to as “Provider”). WITNESSETH: THAT WHEREAS, the County and Provider entered into a contract dated January 28, 2026, (hereinafter the “Original Agreement”), for the provision of services for Remove and install black powedercoated rails mounted on plates on wall, at 1514 Eubanks Rd Chapel Hill, NC 27516 (Eubanks Waste Recycling Center) and remove and install galvanized rails mounted to concrete wall at 3605 Walnut Church Rd., Hillsborough, NC 27278 per Attachment I.; and WHEREAS, the County and Provider desire to amend the Original Agreement while keeping in effect all terms and conditions of the Original Agreement not inconsistent with the terms and conditions set forth below. NOW THEREFORE, for and in consideration of the mutual covenants and agreements made herein, the parties agree to amend the Original Agreement as follows: 1. In order to ensure the completion of the Services identified in the term of the Original Agreement is amended to reflect an end date by which all Services shall be completed of May 1, 2026. 2. Exhibit ____ to the Original Agreement is amended by adding the following tasks and services to the Services to be provided by the Consultant: No changes 3. Except for the changes made herein, the Original Agreement shall remain in full force and effect to the extent it is not inconsistent with this Amendment. In the event there is a conflict between the terms of the Original Agreement and the terms of this Amendment, this Amendment shall control. IN TESTIMONY WHEREOF, this Amendment has been executed by the parties hereto, as of the date first above written. ORANGE COUNTY PROVIDER ______________________________ __________________________________ ________ County Manager ________ Docusign Envelope ID: 032C5ABE-7250-4C0D-B157-5F51721193A8 Vice President Revised 01/24 ORANGE COUNTY—INTERNAL USE ONLY ______________________________________________________________________________ Finance Information Vendor Name: Seegars Fence Company Vendor Contact Person: Jason Daniels Phone: 919-489-5303 Address: P.O Box 61378 City Durham State: NC Zip: 27715 Department: Solid Waste Management Amount: $6,562.00 Purpose: RR Railings Budget Code(s): 5035320-570000 Vendor # 41409 Vendor Status with NCSOS: Active Vendor is a BOCC consultant: Yes No Contract Details Contract Type: New Amendment (Original Contract: 01/28/26) (Most Recent Amendment 03/04/26) Effective Date 01/28/26 End Date 05/01/26 Notice Date (Notice Purpose ) Award Approved by Board (Agenda Date: ); Made or Administered by Signature Authority - BOCC Express Delegation (Agenda Date: ) - Policy 9.4: Under $5,000; Service Under $90,000; Construction Under $250,000 - Budget Policy Section XV (Capital Improvement Project: ) Bidding Informal Bidding ($30k-$90k); Formal RFP ($90k+); Other (<$30k); Exception(# ) Department Affirmation This agreement is approved as to technical form a nd content and I as Department Director affirmatively state work on this project has not been initiated prior to execution of the agreement. This agreement is approved as to technical form and content . Services related to this agreement have already begun or been completed. Description of the nature of the emergency condition that was addressed: Department Director’s Signature ________________________________________ Date: ________ Information Technologies This agreement has been reviewed and is approved as to information technology content and specifications: Office of the Chief Information Officer___________________________________ Date: ________ Inapplicable because no hardware/software purchases or related services Risk Management This agreement is approved for sufficiency of insurance standards, specifications, and requirements: Office of the Risk Management Officer___________________________________ Date: _________ Financial Services This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act: Office of the Chief Financial Officer ____________________________________ Date: _________ Legal Services This agreement is approved as to legal form and sufficiency: Office of the County Attorney __________________________________________Date: ________ Clerk to the Board All Docusign contracts must be copied to the Clerk upon completion: occlerkdocs@orangecountync.gov The following signature block is for hard copies only and is not required for Docusign contracts: Received for record retention: Office of the Clerk to the Board __________________________________________Date:_________ Docusign Envelope ID: 032C5ABE-7250-4C0D-B157-5F51721193A8 3/4/2026 3/6/2026 3/6/2026 3/6/2026 P.O. Box 61378 Durham, NC 27715 Phone:919-489-5303 Date Bid # Fax Number Job Phone Payment to be made as follows:There will be a 3% convenience fee applied to all payments received via credit card. 1514 EUBANKS RD. CH NC 3605 WALNUT GROVE CH RD HILLSPO BOX 17177 DUDU12113 CHAIN LINK • WOOD • ORNAMENTAL • PVC • ACCESS CONTROL • CUSTOM FABRICATION Street : 1/12/2026 Proposal Submitted To: ORANGE COUNTY SOLID WASTE Attn: JASON DUNN Job Name 1514 EUBANKS RD./3605 WALNUT GROVE CH. RD. Job Location Proposed By:JASON DANIELS, CFP CHAPEL HILL, NC 27516 919-210-5407 We hereby propose the following work: 50% Deposit / Balance Due Upon Completion City, State, and Zip Code Note: This proposal may be withdrawn if not accepted within 10 days Customer Acceptance: Date: Acceptance of Proposal-By signing this proposal, you will be entering into a contract with Seegars Fence Company, Inc.of Durham. The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. If proposal is submitted to a tenant of rental property, then the tenant represents that they are the authorized agent for the owner for the purposes of the contracted improvements to real property and is duly authorized to sign this contract. All material is guaranteed to be as specified. All work to be completed in a workmanlike manner according to industry practices. Any alteration or deviation from above specifications involving extra costs, and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents or delays beyond our control. Owner to carry fire, tornado and other necessary insurance. Our workers are fully covered by Worker's Compensation and General Liability Insurance. In submitting this proposal, it is assumed that there is no underlying ROCK or concrete on the property which will necessitate drilling or blasting, or any other unusual conditions involving extra labor in the erection of this fence and that the fence right of way will be marked by the owner or general co ntractor and will be clear, graded, and ready to receive the fence. If any of the above conditions are encountered, or any additions or changes are made by the customer, additional c harges will be made at current market prices. It shall be the responsibility of the owner to advise workers of the location of any underground cables, lines, etc. If such are not m arked properly, the owner assumes responsibility for them. Should an account not be paid as agreed, any cost of collection including interest and attorney's fees, etc. shall be p aid by the customer. 1514 EUBANKS FURNISH&INSTALL 3-12-3/4" X 66-1/2" 1-5/8" SS40 BLACK POWDERCOAED RAILS AND 1-12-3/4" X 66-1/2" 1-5/8" SS40 BLACK POWDERCOAED RAILS MADE REMOVAL TO MOUNT TO PLATES ON WALL. $3,072.00 3605 WALNUT GROVE FURNISH & INSTALL 3 CUSTOM 30" X 11'3" 2-3/8" GALVANIZED RAILS NOUNTED TO CONCRETE WALL WITH 6" PLATES WITH HILTI KWIK SCREWS. $3,490.00 ATTACHEMENT I Docusign Envelope ID: 032C5ABE-7250-4C0D-B157-5F51721193A8 E-589CI Affidavit of Capital Improvement Section I. Single Use (Complete this section to issue the affidavit for a single capital improvement.) Owner, Tenant, or Real Property Contractor Real Property Contractor (General Contractor or Subcontractor) A B Address Address City ST ZIP City ST ZIP NC NC Describe capital improvement to be performed: Project Name Project Address City ST ZIP NC Signature of Authorized Person:Title:Date: Section II. Blanket Use (Complete this section execute a blanket affidavit.) Real Property Contractor Real Property Contractor or Subcontractor) C D Address Address City ST ZIP City ST ZIP To be completed by the Real Property Contractor identified in Box C. Signature of Authorized Person:Title:Date: I certify that I am a Real Property Contractor who performs capital improvements to real property and all transactions with the real property contractor (subcontractor) identified in box “D” shall be treated as real property contracts with respect to capital improvements for real property for sales and use tax purposes. 1514 EUBANKS RD., CHAPEL HILL, NC CHAPEL HILL 27516 I certify that, to the best of my knowledge, this affidavit is accurate and complete and that the transaction described to be performed by the Real Property Contractor (General Contractor or Subcontractor identified in box “B”) shall be treated as a real property contract with respect to a capital improvement to real property for sales and use tax purposes. 1514 EUBANKS RD. FENCE WORK Form E-589CI, Affidavit of Capital Improvement, is generally required to substantiate that a contract, or a portion of work to be performed to fulfill a contract,is to be taxed for sales and use tax purposes as a real property contract with respect to a capital improvement to real property. • This affidavit may not be used to purchase building materials, other tangible personal property, or digital property to fulfill a real property contract exempt from sales and use tax. • A person who willfully attempts, or a person who aids or abets a person to attempt in any manner, to evade or defeat a tax imposed by the Sales and Use Tax Laws, or the payment thereof, shall be guilty of a Class H felony. If there is a deficiency or delinquency in payment of any tax due to fraud with intent to evade the tax, there shall be assessed a penalty equal to 50% of the total deficiency. ORANGE COUNTY SOLID WASTE Seegars Fence Company, Inc. of Durham PO BOX 17177 P.O. Box 61378 CHAPEL HILL 27516 Durham 27715 New Fence Installation Docusign Envelope ID: 032C5ABE-7250-4C0D-B157-5F51721193A8 Docusign Envelope ID: 032C5ABE-7250-4C0D-B157-5F51721193A8 ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? INSR ADDL SUBR LTR INSD WVD PRODUCER CONTACT NAME: FAXPHONE (A/C, No):(A/C, No, Ext): E-MAIL ADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXPTYPE OF INSURANCE LIMITS(MM/DD/YYYY)(MM/DD/YYYY) AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATION AND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE EACH OCCURRENCE $ DAMAGE TO RENTEDCLAIMS-MADE OCCUR $PREMISES (Ea occurrence) MED EXP (Any one person)$ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER:GENERAL AGGREGATE $ PRO-POLICY LOC PRODUCTS - COMP/OP AGGJECT OTHER:$ COMBINED SINGLE LIMIT $(Ea accident) ANY AUTO BODILY INJURY (Per person)$ OWNED SCHEDULED BODILY INJURY (Per accident)$AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $AUTOS ONLY AUTOS ONLY (Per accident) $ OCCUR EACH OCCURRENCE CLAIMS-MADE AGGREGATE $ DED RETENTION $ PER OTH- STATUTE ER E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE $ If yes, describe under E.L. DISEASE - POLICY LIMITDESCRIPTION OF OPERATIONS below INSURER(S) AFFORDING COVERAGE NAIC # COMMERCIAL GENERAL LIABILITY Y / N N / A (Mandatory in NH) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION © 1988-2015 ACORD CORPORATION. All rights reserved.ACORD 25 (2016/03) CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) $ $ $ $ $ The ACORD name and logo are registered marks of ACORD 12/30/2025 (252) 451-9400 12572 Seegars Fence Co. Inc. Of Durham 12305 A 1,000,000 X S 2174309 8/1/2025 8/1/2026 500,000 Contractual Liab 15,000 XCU is not excluded 1,000,000 2,000,000 2,000,000 X Ded $1,000 1,000,000A S 2174309 8/1/2025 8/1/2026 Comp $500 Coll $500 10,000,000A S2174447 8/1/2025 8/1/2026 10,000,000 0 10,000,000 B 100047802 8/1/2025 8/1/2026 1,000,000 N 1,000,000 1,000,000 A Equipment Floater S 2174309 8/1/2025 Leased/Rented Equip 125,000 A Equipment Floater S 2174309 8/1/2025 8/1/2026 Installation Floater 100,000 (Insurer A= A+ rated; Insurer B= A rated) Orange County, its officers, agents and employees are to be designated as additional insured. Orange County 300 West Tryon Street P.O. Box 8181 Hillsborough, NC 27278 SEEGFEN-13 JCOLLINSJHA Oakbridge Insurance Agency 950 Country Club Road Rocky Mount, NC 27804 Brittany Taylor btaylor@jharm.com Selective Insurance Company Of America Accident Fund National Insurance Company X 8/1/2026 X X X X XX X X X X X X X X Docusign Envelope ID: 032C5ABE-7250-4C0D-B157-5F51721193A8