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HomeMy WebLinkAbout2026-117-E-AMS-Installed Building Products-Detention Center_Install Replacement Sally Port DoorRevised 01/24 1 [Departmental Use Only] TITLE DET CTR SALLY POR FY 25-26 NORTH CAROLINA SERVICES AGREEMENT NO RFP/RFQ ORANGE COUNTY This Services Agreement (hereinafter “Agreement”), made and entered into this 2nd day of March, 2026, (“Effective Date”) by and between Orange County, North Carolina a political subdivision of the State of North Carolina (hereinafter, the "County") and Installed Building Products, LLC DBACustom Door and Gate, (hereinafter, the "Provider"). WITNESSETH: That the County and Provider, for the consideration herein named, do hereby agree as follows: 1. Services a.Scope of Work. i)This Agreement is for services to be rendered by Provider to County with respect to (insert type of project): QTY (1) 14’ X 14’ REPLACEMENT CORNELL / COOKSON COILING DOOR – COMPLETE REPLACEMENT - INSULATED DIRECT REPLACEMENT DOOR / GLAVANIZED STEEL GRAY IN COLOR - QTY (1) REPLACEMENT SGH CORNELL OPERATOR / 115V 1 PHASE - QTY (1) UL 325 COMPLIANT SAFETY EDGE FOR MOMENTARY PRESSURE TO CLOSE - RECONNECT ALL WIRING AND ENSURE PROPER OPERATION - TOW AND HAUL OF EXISTING MATERIALS ii)By executing this Agreement, the Provider represents and agrees that Provider is qualified to perform and fully capable of performing and providing the services required or necessary under this Agreement in a fully competent, professional and timely manner. iii) Time is of the essence with respect to this Agreement. iv)The services to be performed under this Agreement consist of Basic Services, as described and designated in Section 3 hereof. Compensation to the Provider for Basic Services under this Agreement shall be as set forth herein. 2.Responsibilities of the Provider a.Services to be provided. The Provider shall provide the County with all services required in Section 3 to satisfactorily complete the Project within the time limitations set forth herein and in accordance with the highest professional standards. b. Standard of Care. Docusign Envelope ID: AF17D42C-4610-4DF5-BF4A-70742112E511 Revised 01/24 2 i)The Provider shall exercise reasonable care and diligence in performing services under this Agreement in accordance with the highest generally accepted standards of this type of Provider practice throughout the United States and in accordance with applicable federal, state and local laws and regulations applicable to the performance of these services. Provider is solely responsible for the professional quality, accuracy and timely completion and submission of all work related to the Basic Services. ii)Provider shall be responsible for all errors or omissions of its agents, contractors, employees, or assigns in the performance of the Agreement. Provider shall correct any and all errors, omissions, discrepancies, ambiguities, mistakes or conflicts at no additional cost to the County. iii)The Provider shall not, except as otherwise provided for in this Agreement, subcontract the performance of any work under this Agreement without prior written permission of the County. No permission for subcontracting shall create, between the County and the subcontractor, any contract or any other relationship. iv)Provider is an independent contractor of County. Any and all employees of the Provider engaged by the Provider in the performance of any work or services required of the Provider under this Agreement, shall be considered employees or agents of the Provider only and not of the County, and any and all claims that may or might arise under any workers compensation or other law or contract on behalf of said employees while so engaged shall be the sole obligation and responsibility of the Provider. v)If activities related to the performance of this Agreement require specific licenses, certifications, or related credentials Provider represents that it or its employees, agents and subcontractors engaged in such activities possess such licenses, certifications, or credentials and that such licenses certifications, or credentials are current, active, and not in a state of suspension or revocation. vi)Should any documents, exhibits, or addenda be attached to this Agreement, the terms of this Agreement shall have priority in any conflict with or among the terms of such referenced documents, exhibits, or addenda. vii)Should this Agreement involve project designs, the construction or creation of which is to be bid out or fulfilled by other contractors, and bidding or negotiation with contractors produce prices which, when added to the other elements of the approved total project cost, produce a cost that is in excess of the approved total project cost, the Provider shall participate with the County in negotiation and design adjustments to the extent such are necessary to obtain prices within the approved total project cost. All activity of the Provider with respect to these matters shall constitute Basic Services and shall be performed by the Provider without additional compensation. If negotiation and design adjustments fail to bring costs within the total project cost the County may reject all bids and Provider will redesign or reduce portions of the project in an effort to reduce the bid prices to within the total project cost and rebid the project. One such redesign is included within Basic Services. If this second letting for bids does not produce Docusign Envelope ID: AF17D42C-4610-4DF5-BF4A-70742112E511 Revised 01/24 3 bids that are within the approved total project cost initially or after negotiations with the contractor the cost is not reduced to an amount within the total project cost, the Provider is not obligated to engage in further redesign. 3.Basic Services a.Basic Services. The Services to be rendered pursuant to this Agreement are as follows (fully describe services to be provided): QTY (1) 14’ X 14’ REPLACEMENT CORNELL / COOKSON COILING DOOR – COMPLETE REPLACEMENT - INSULATED DIRECT REPLACEMENT DOOR / GLAVANIZED STEEL GRAY IN COLOR - QTY (1) REPLACEMENT SGH CORNELL OPERATOR / 115V 1 PHASE - QTY (1) UL 325 COMPLIANT SAFETY EDGE FOR MOMENTARY PRESSURE TO CLOSE - RECONNECT ALL WIRING AND ENSURE PROPER OPERATION - TOW AND HAUL OF EXISTING MATERIALS 4.Duration of Services a.Term. The term of this Agreement shall be from 03/02/2026 to 05/24/2026. b.Scheduling of Services. i)The Provider shall schedule and perform its activities in a timely manner. ii)Should the County determine that the Provider is behind schedule, it may require the Provider to expedite and accelerate its efforts, including providing additional resources and working overtime, as necessary, to perform its services in accordance with the approved project schedule at no additional cost to the County. iii)The Commencement Date for the Provider's Basic Services shall be 03/02/2026. 5.Compensation a.Compensation for Basic Services. Compensation for Basic Services shall include all compensation due the Provider from the County for all services satisfactorily (as determined by the County) performed pursuant to this Agreement. The maximum amount payable for Basic Services shall not exceed Twenty Two Thousand and Thirty Two Dollars ($22032). Payment for satisfactorily performed Basic Services shall become due and payable within thirty (30) days of Provider properly invoicing County. Payment shall be subject to provisions of Section 5(b). b.Disputes. In the event the amount stated on an invoice is disputed by the County, the County may withhold payment of all or a portion of the amount stated on an invoice until the parties resolve the dispute. Should Provider fail to perform its duties under the terms of this Agreement, County may, without fault or penalty, withhold any payment associated with the work to be performed until such time as said work is completed. 6.Additional Services. County shall not be responsible for costs related to any services in addition to the Basic Services performed by Provider unless County requests such Docusign Envelope ID: AF17D42C-4610-4DF5-BF4A-70742112E511 Revised 01/24 4 additional services in writing and such additional services are evidenced by a written amendment to this Agreement. 6.Responsibilities of the County a.Cooperation and Coordination. The County has designated (Alan Dorman) to act as the County's representative with respect to the Project who shall have the authority to render decisions within guidelines established by the County Manager or the County Board of Commissioners and who shall be available during working hours as often as may be reasonably required to render decisions and to furnish information. 7.Insurance a. General Requirements. Provider shall obtain, at its sole expense, Commercial General Liability Insurance, Automobile Insurance, Workers’ Compensation Insurance, and any additional insurance as may be required by County’s Risk Manager as such insurance requirements are described in the Orange County Risk Transfer Policy and Orange County Minimum Insurance Coverage Requirements (each document is incorporated herein by reference and may be viewed at http://www.orangecountync.gov/departments/purchasing_division/contracts.php). If County’s Risk Manager determines additional insurance coverage is required such additional insurance shall consist of N/A (if no additional insurance required mark N/A as being not applicable). Provider shall not commence work until such insurance is in effect and certification thereof has been received by the County's Risk Manager. 8.Indemnity a.Indemnity. To the extent authorized by North Carolina law the Provider agrees, without limitation, to defend, indemnify and hold harmless the County from all loss, liability, claims or expense, including attorney's fees, arising out of or related to the Project and arising from property damage or bodily injury including death to any person or persons caused in whole or in part by the negligence or misconduct of the Provider except to the extent same are caused by the negligence or willful misconduct of the County. It is the intent of this provision to require the Provider to indemnify the County to the fullest extent permitted under North Carolina law. 9.Amendments to the Agreement a.Changes in Basic Services. Changes in the Basic Services and entitlement to additional compensation or a change in duration of this Agreement shall be made by a written Amendment to this Agreement executed by the County and the Provider. The Provider shall proceed to perform the Services required by the Amendment only after receiving a fully executed Amendment from the County. 10.Termination a.Termination for Convenience of the County. This Agreement may be terminated without cause by the County and for its convenience upon seven (7) days’ prior written notice to the Provider. Docusign Envelope ID: AF17D42C-4610-4DF5-BF4A-70742112E511 Revised 01/24 5 b.Other Termination. The Provider may terminate this Agreement based upon the County's material breach of this Agreement; provided, the County has not taken all reasonable actions to remedy the breach. The Provider shall give the County seven (7) days' prior written notice of its intent to terminate this Agreement for cause. Either party may terminate this Agreement upon notice to the other party that obligations pursuant to this Agreement are made impractical due to declarations of emergency by Orange County or by North Carolina due to events directly impacting Orange County. Both parties shall remain responsible for all payment and performance due up to the receipt of such notice, but shall have no further obligation or responsibility beyond that date provided the terminating party has taken all reasonable steps to complete the performance of its obligations. c.Compensation After Termination. i)In the event of termination, the Provider shall be paid that portion of the fees and expenses that it has earned to the date of termination, less any costs or expenses incurred or anticipated to be incurred by the County due to errors or omissions of the Provider. Upon request of the County, the Provider shall submit to County all relevant documentation, including but not limited to, job cost records, to support its claims for final compensation. ii)Should this Agreement be terminated, the Provider shall deliver to the County within seven (7) days, at no additional cost, all deliverables including any electronic data or files relating to the Project. d.Waiver. The payment of any sums by the County under this Agreement or the failure of the County to require compliance by the Provider with any provisions of this Agreement or the waiver by the County of any breach of this Agreement shall not constitute a waiver of any claim for damages by the County for any breach of this Agreement or a waiver of any other required compliance with this Agreement. e.Suspension. County may suspend the Basic Services and this Agreement at any time for County’s convenience and without penalty to County upon three (3) days’ notice to Provider. Upon any suspension by County, Provider shall discontinue work on the Basic Services and shall not resume the Basic Services until notified to proceed by County. 11.Additional Provisions a.Limitation and Assignment. The County and the Provider each bind themselves, their successors, assigns and legal representatives to the terms of this Agreement. Neither the County nor the Provider shall assign or transfer its interest in this Agreement without the written consent of the other. There are no third-party beneficiaries of this Agreement and nothing in this Agreement, express or implied, is intended to confer on any person other than the parties hereto (and their respective successors, heirs and permitted assigns), any rights, remedies, or obligations. b. Governing Law. This Agreement and the duties, responsibilities, obligations and rights of respective parties hereunder shall be governed by the laws of the State of North Docusign Envelope ID: AF17D42C-4610-4DF5-BF4A-70742112E511 Revised 01/24 6 Carolina. By executing this Agreement Provider affirms that Provider and any subcontractors of Provider are and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. By executing this Agreement Provider certifies that Provider has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.58. By executing this Agreement Provider certifies that Provider has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.81. c.Non-Discrimination. Provider shall at all times remain in compliance with all applicable local, state, and federal laws, rules, and regulations including but not limited to all state and federal non-discrimination laws, policies, rules, and regulations and the Orange County Non-Discrimination Policy and Orange County Living Wage Policy (each Orange County policy is incorporated herein by reference and may be viewed at http://www.orangecountync.gov/departments/purchasing_division/contracts.php.) Any violation of the Orange County Non-Discrimination Policy is a breach of this Agreement and County may immediately terminate this Agreement without further obligation on the part of the County. This paragraph is not intended to limit and does not limit the definition of breach to discrimination. d.Dispute Resolution. Any and all suits or actions to enforce, interpret or seek damages with respect to any provision of, or the performance or non-performance of, this Agreement shall be brought in the General Court of Justice of North Carolina sitting in Orange County, North Carolina. It is agreed by the parties that no other court shall have jurisdiction or venue with respect to such suits or actions. Binding arbitration may not be initiated by either Party, however, the Parties may agree to nonbinding mediation of any dispute prior to the bringing of such suit or action. e.Entire Agreement. This Agreement represents the entire and integrated agreement between the County and the Provider and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both parties. Modifications may be evidenced by facsimile signatures. f.Severability. If any provision of this Agreement is held as a matter of law to be unenforceable, the remainder of this Agreement shall be valid and binding upon the Parties. g.Ownership of Work Product. Should Provider’s performance of this Agreement generate documents, items or things that are specific to this Project such documents, items or things shall become the property of the County and may be used on any other project without additional compensation to the Provider. The use of the documents, items or things by the County or by any person or entity for any purpose other than the Project as set forth in this Agreement shall be at the full risk of the County. h.Non-Appropriation. Provider acknowledges that County is a governmental entity, and the validity of this Agreement is based upon the availability of public funding under the authority of its statutory mandate. Docusign Envelope ID: AF17D42C-4610-4DF5-BF4A-70742112E511 Revised 01/24 7 In the event that public funds are unavailable or not appropriated for the performance of County’s obligations under this Agreement, then this Agreement shall automatically expire without penalty to County immediately upon written notice to Provider of the unavailability or non-appropriation of public funds. It is expressly agreed that County shall not activate this non-appropriation provision for its convenience or to circumvent the requirements of this Agreement. In the event of a change in the County’s statutory authority, mandate or mandated functions, by state or federal legislative or regulatory action, which adversely affects County’s authority to continue its obligations under this Agreement, then this Agreement shall automatically terminate without penalty to County upon written notice to Provider of such limitation or change in County’s legal authority. i.Signatures. This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the consent of the Parties to utilize electronic signatures and the intent of the Parties to comply with Article 11A and Article 40 of North Carolina General Statute Chapter 66. j. Notices. Any notice required by this Agreement shall be in writing and delivered by certified or registered mail, return receipt requested to the following: Orange County Attention:Travis Myren P.O. Box 8181 Hillsborough, NC 27278 Provider’s Name Installed Building Products, LLC. DBA Custom Door and Gate 830 South New Hope Road Raleigh, NC 27610 [SIGNATURE PAGE TO FOLLOW] Docusign Envelope ID: AF17D42C-4610-4DF5-BF4A-70742112E511 Revised 01/24 8 IN WITNESS WHEREOF, the Parties, by and through their authorized agents, have hereunder set their hands and seal, all as of the day and year first above written. ORANGE COUNTY: PROVIDER: By: _________________________________ Travis Myren By: __________________________________ Chris Baron Printed Name and Title Docusign Envelope ID: AF17D42C-4610-4DF5-BF4A-70742112E511 3/4/20263/6/2026 Revised 01/24 9 ORANGE COUNTY—INTERNAL USE ONLY ______________________________________________________________________________ Finance Information Vendor Name: Installed Building Products, LLC Vendor Contact Person: Chris Baron Phone: 919-876-4555 Address: 830 South New Hope Road City Raleigh State: NC Zip: 27610 Department: AMS Amount: $22032 Purpose: Detention Center_Install Replacement Sally Port Door Budget Code(s): 10240320-570000 Vendor # 61121 Vendor Status with NCSOS: Vendor is a BOCC consultant: Yes No Contract Details Contract Type: New Amendment (Original Contract: ) (Most Recent Amendment ) Effective Date 03/02/26 End Date 05/24/26 Notice Date (Notice Purpose ) Award Approved by Board (Agenda Date: ); Made or Administered by AMS Signature Authority - BOCC Express Delegation (Agenda Date: ) -Policy 9.4:Under $5,000; Service Under $90,000; Construction Under $250,000 - Budget Policy Section XV (Capital Improvement Project: ) Bidding Informal Bidding ($30k-$90k); Formal RFP ($90k+); Other (<$30k); Exception(# ) Department Affirmation This agreement is approved as to technical form and content and I as Department Director affirmatively state work on this project has not been initiated prior to execution of the agreement. This agreement is approved as to technical form and content. Services related to this agreement have already begun or been completed. Description of the nature of the emergency condition that was addressed: Department Director’s Signature ________________________________________ Date: ________ Information Technologies This agreement has been reviewed and is approved as to information technology content and specifications: Office of the Chief Information Officer___________________________________ Date: ________ Inapplicable because no hardware/software purchases or related services Risk Management This agreement is approved for sufficiency of insurance standards, specifications, and requirements: Office of the Risk Management Officer___________________________________ Date: _________ Financial Services This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act: Office of the Chief Financial Officer ____________________________________ Date: _________ Legal Services This agreement is approved as to legal form and sufficiency: Office of the County Attorney __________________________________________Date: ________ Clerk to the Board All Docusign contracts must be copied to the Clerk upon completion: occlerkdocs@orangecountync.gov The following signature block is for hard copies only and is not required for Docusign contracts: Received for record retention: Office of the Clerk to the Board __________________________________________Date:________ Docusign Envelope ID: AF17D42C-4610-4DF5-BF4A-70742112E511 3/3/2026 3/6/2026 3/6/2026 3/6/2026 Jarrod Luck Commercial Service 919-876-4555 x122 comserv@customoverheaddoors.net jluck@customoverheaddoors.net Quotation December 23, 2025 ORANGE COUNTY DETENTION CUSTOMER 8737 Attn: EDDIE HUTER / E. HUTER@ORANGE COUNTYNC.GOV Re: ORANGE COUNTY DETENTION CENTER 1200 US-70 HILLSBOROUGH NC 2728 THIS QUOTE IS TO FURNISH AND INSTALL THE FOLLOWING: OPTION 1 – RECOMMENDED OPTION -QTY (1) 14’ X 14’ REPLACEMENT CORNELL / COOKSON COILING DOOR – COMPLETE REPLACEMENT -INSULATED DIRECT REPLACEMENT DOOR / GLAVANIZED STEEL GRAY IN COLOR -QTY (1) REPLACEMENT SGH CORNELL OPERATOR / 115V 1 PHASE -QTY (1) UL 325 COMPLIANT SAFETY EDGE FOR MOMENTARY PRESSURE TO CLOSE -RECONNECT ALL WIRING AND ENSURE PROPER OPERATION -TOW AND HAUL OF EXISTING MATERIALS INSTALLED AS QUOTED: $22,031.48 OPTION 2 -QTY (1) REPLACEMENT CORNELL BARREL WITH BEARINGS AND RINGS -QTY (1) SGH 7511E OPERATOR REPLACEMENT -RECONNECT ALL WIRING AND ENSURE PROPER OPERATION INSTALLED AS QUOTED: $16,573.26 ALL EQUIPEMENT PROVIDED BY CUSTOM TO COMPLETE PROJECT PRICES SUBJECT TO CHANGE DUE TO MARKET CONDITIONS Payments Made With Credit Cards Will Be Charged A 3% Transaction Fee (ACH or Check Accepted with no Fee.) THANKS FOR THE OPPORTUNITY TO QUOTE THIS PROJECT. IF YOU HAVE ANY QUESTIONS, PLEASE FEEL FREE TO CALL ME AT ANYTIME. ACCEPTED BY:__________________________________________________ DATE:______________________ Custom Overhead Doors: Jarrod Luck DATE: ___December 23, 2025____ Terms and Exclusions WARRANTY: One year parts and labor for defects in materials and workmanship INSTALLATION: Custom Door & Gate will furnish and install the above quoted items. Exceptions are as follows: DELIVERY/ OTHER: Custom Door & Gate is not responsible for all electrical, conduit and concrete required for this project. Due to uncertainty in the commodities markets over the past several years, PRICES ARE SUBJECT TO CHANGE WITHOUT NOTICE. The added labor cost for a jobsite Covid-19 vaccination requirement is not included in the quoted price. All terms are NET30 unless contracted otherwise. Docusign Envelope ID: AF17D42C-4610-4DF5-BF4A-70742112E511 Orange County Minimum Insurance Coverage Requirements Note: An Exception or Waiver of Minimum Coverage may only be granted at the discretion and approval of Risk Management based on assessment of risk posed to the county. Coverage Low Risk Profile Standard Risk Profile High Risk Profile Specialty Encroachment Premises Lease Commercial General Liability Products/Completed Operation Explosion, Collapse & Underground (XCU) $1,000,000/$2,000,000 Per accident As above $1,000,000/$2,000,000 As Above If any, Limit to be determined. $1,000,000/$2,000,000 As above If any, TBD. $1,000,000* As Above If any, TBD. $1,000,000 $1,000,000 Automobile Liability $1,000,000 (CSL) Per occurrence $1,000,000* $1,000,000* $1,000,000* N/A N/A **Workers’ Compensation Statutory Statutory Statutory Statutory N/A Statutory **Employer’s Liability 100/500/100 500/500/500* 500/500/500 500/500/500* N/A 100/500/100 ** Waiver of Subrogation on WC Required if available Required if available Required Required N/A N/A Umbrella Liability $1,000,000 $2,000,000 $2,000,000+ $9,000,000+ N/A N/A Professional Liability may be required on a risk profile depending on nature of services provided by contract. Coverage required for professional service such as accountant, attorney, architect, design, engineering, health care and most consultants. $1,000,000 per occurrence $1,000,000 TBD TBD N/A N/A Sexual Misconduct (Sexual Abuse/Molestation) may be required for contractors working directly one-on- one with children and elderly or in overnight sheltering capacities. $1,000,000/$2,000,000 $1,000,000/$2,000,000 TBD TBD N/A TBD Cyber Liability may be required for contractors having access to personal identifying information, and/or computer networks. $1,000,000/$2,000,000 TBD TBD TBD N/A Environmental/Pollution Liability required if demolition, use of N/A $1,000,000 $1,000,000+* $1,000,000+* N/A N/A Docusign Envelope ID: AF17D42C-4610-4DF5-BF4A-70742112E511 Orange County Minimum Insurance Coverage Requirements Note: An Exception or Waiver of Minimum Coverage may only be granted at the discretion and approval of Risk Management based on assessment of risk posed to the county. hazardous material or environmentally sensitive Fidelity Bond (loss of money or other property due to dishonest acts). Only for contracts such as Banking, Janitorial, Fundraising, TPA’s and similar, ETA TBD Amount depends on exposure to loss TBD TBD N/A N/A Other Coverage As required TBD TBD TBD TBD N/A N/A Bid, Performance & Payment Bonds TBD TBD TBD TBD N/A N/A *A combination of Umbrella/Excess and primary limit may be used to provide coverage for the amount shown. ** Workers’ Compensation is required if the contractor/vendor has employees. Owner Waiver is acceptable for a Sole Proprietor. Docusign Envelope ID: AF17D42C-4610-4DF5-BF4A-70742112E511 Section I: General Government and Administration Policy 10.0: Risk Transfer Policy Reviewed by: Risk Manager/County Attorney/County Manager Approved by: Risk Manager/County Manager Original Effective Date: October 1, 2013 Revisions: Policy Statement It is the policy of Orange County to seek the transfer of risk with contractual entities based upon the risk posed to the County. Risk transfer may be sought through contractual indemnification and insurance and will be specified within this policy document. Orange County recognizes that the dollar value of the contract is not necessarily a reflection of the risk/exposure. Purpose To establish a policy whereby risk shall be appropriately managed through contractual obligations and responsibilities. Applicability This policy applies to all contracts and all County Departments. Procedure 10.1 Prior to Contract Routing Departments shall notify contractors and potential contractors of this policy and the requirements contained herein. Any offers of modification to the insurance requirements must be approved by the Risk Manager. 10.2 Waiver The Risk Manager may waive or modify insurance requirements in whole or in part upon request of a department or contractor. Any such waiver is solely within the discretion of the Risk Manager and shall be based exclusively on the Risk Manager’s professional knowledge and experience. No such waiver may be approved unless the waiver or modification is requested PRIOR TO execution of the applicable contract. 10.3 Required Coverage Insurance Coverage is sought based on the level of risk (See OC Risk Profile & OC Minimum Insurance Requirements). The Orange County Risk Manager may waive insurance requirements in part or whole upon request based upon our evaluation of the risk posed to the County. Should an exception to coverage limits or waiver be requested, the department should be prepared to answer the following questions: 1.What activities will take place? 2.Who could be harmed? 3.What property could be damaged and how severely? 4.What is the maximum exposure (worst case scenario) for the activity? 5.What is the maximum likely loss for the activity? Docusign Envelope ID: AF17D42C-4610-4DF5-BF4A-70742112E511 6.Is there a possible pollution exposure? 7.Are crowds or bystanders/passersby likely to be involved? 8.Will inherently dangerous activities be involved? 9.How likely is the County to be a defendant in the event of a loss? 10.Are other contractors/vendors available to do the work that have the County minimum limits? 11.What are the cost of the work (bid, contract or PO price) and the duration of the work? 12.What is the cost to the vendor to increase coverage to the County’s requirement? Failure to obtain an exception or waiver will eliminate the requesting party as a vendor. It is recognized that a purchase order for the routine procurement of goods may not explicitly state insurance requirements. However, departments should review each acquisition to identify potential risks that may require the imposition of insurance requirements. The County’s failure to request or demand evidence of insurance shall not constitute a waiver of any insurance requirement. 10.4 Certificates of Insurance Certificates of Insurance should be obtained and accompany the contract. Certificates of insurance should contain the following: 1.Orange County, its officers, official agents and employees as an additional insured on the General Liability Policy. 2.Disclose any self-insured retention (allowed only if pre-approved by the County). 3.Designate Orange County, Attn: Risk Management, 200 South Cameron Street, PO Box 8181, Hillsborough, NC 27278 as certificate holder. 4.Provide the County shall be notified at least 30 days in advance of cancellation or material change in coverage. 5.Provide a waiver of subrogation on Workers’ Compensation. If such Waiver is not available from insurer, contact Risk Management. Contract insurance requirements must be met. Receipt of a non-compliant certificate, other documentation of insurance or policies by the County or any of its representatives does NOT constitute a waiver of the vendor/contractor’s obligation to fulfill the insurance requirements of the County. Docusign Envelope ID: AF17D42C-4610-4DF5-BF4A-70742112E511 Docusign Envelope ID: AF17D42C-4610-4DF5-BF4A-70742112E511 ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? INSR ADDL SUBR LTR INSD WVD DATE (MM/DD/YYYY) PRODUCER CONTACT NAME: FAXPHONE (A/C, No):(A/C, No, Ext): E-MAIL ADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXPTYPE OF INSURANCE LIMITS(MM/DD/YYYY)(MM/DD/YYYY) AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATION AND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE EACH OCCURRENCE $ DAMAGE TO RENTED CLAIMS-MADE OCCUR $PREMISES (Ea occurrence) MED EXP (Any one person)$ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER:GENERAL AGGREGATE $ PRO-POLICY LOC PRODUCTS - COMP/OP AGG $JECT OTHER:$ COMBINED SINGLE LIMIT $(Ea accident) ANY AUTO BODILY INJURY (Per person)$ OWNED SCHEDULED BODILY INJURY (Per accident)$AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $AUTOS ONLY AUTOS ONLY (Per accident) $ OCCUR EACH OCCURRENCE $ CLAIMS-MADE AGGREGATE $ DED RETENTION $$ PER OTH- STATUTE ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ If yes, describe under E.L. DISEASE - POLICY LIMIT $DESCRIPTION OF OPERATIONS below INSURER(S) AFFORDING COVERAGE NAIC # COMMERCIAL GENERAL LIABILITY Y / N N / A (Mandatory in NH) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION © 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORDACORD 25 (2016/03) CERTIFICATE OF LIABILITY INSURANCE Lockton Companies, LLC DBA Lockton Insurance Brokers, LLC in CA CA license #0F15767 444 W. 47th St., Ste. 900 Kansas City MO 64112-1906 (816) 960-9000 kcasu@lockton.com INSTALLED BUILDING PRODUCTS, LLC DBA CUSTOM DOOR & GATE 830 SOUTH NEW HOPE ROAD RALEIGH NC 27610 American Guarantee and Liab. Ins. Co.26247 Old Republic Insurance Company 24147 X X 5,000,000 1,000,000 10,000 5,000,000 10,000,000 10,000,000 X X X 5,000,000 XXXXXXX XXXXXXX XXXXXXX XXXXXXX X X X $0 10,000,000 10,000,000 XXXXXXX N X 1,000,000 1,000,000 1,000,000 A MWTB31425225 10/1/2025 10/1/2026 A MWZY31425325 10/1/2025 10/1/2026 B AUC931420614 10/1/2025 10/1/2026 A MWC31425025 10/1/2025 10/1/2026 10/1/2026 1556792 Y N Y N N N N 1/29/2026 22957458 22957458 XXXXXXX ORANGE COUNTY ATTN:TRAVIS MYREN P.O. BOX 8181 HILLSBOROUGH, NC 27278 ORANGE COUNTY IS AN ADDITIONAL INSURED AS RESPECTS GENERAL LIABILITY AND AUTOMOBILE LIABILITY, AS REQUIRED BY WRITTEN CONTRACT AND SUBJECT TO THE TERMS AND CONDITIONS OF THE POLICY. X X Lockton Companies IBP@lockton.com Docusign Envelope ID: AF17D42C-4610-4DF5-BF4A-70742112E511