HomeMy WebLinkAboutAgenda - 05-20-2003-8fORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: May 20, 2003
Action Agenda
Item No.
SUBJECT: Bud et Amendment #12
DEPARTMENT: Budget PUBLIC HEARING: (Y/N) No
ATTACHMENT (S):
Attachment 1. Budget as Amended
Spreadsheet
Attachment 2. Northern Human Services
Capital Project Ordinance
INFORMATION CONTACT:
Donna Dean 245-2151
TELEPHONE NUMBERS:
Hillsborough 732-8181
Chapel HiIN 968-4501
Durham 688-7331
Mebane 336-227-2031
PURPOSE: To approve budget ordinance and capital project amendments for fiscal year 2002-
03.
BACKGROUND:
Department on Aging
1. The Department on Aging has been awarded additional Home and Community Care Block
Grant federal funds totaling $27,028 for the current fiscal year. These additional funds will
be spent printing the Senior Times and purchasing furniture, equipment, and supplies. The
required 10% local match is available in the Department's Community Based Services and
Elder Care budgets for FY 2002-03. This budget amendment provides for the receipt of
these federal funds. (See Attachment 1, column #1 ).
2. The Department on Aging has also received notification of State funds totaling $15,261 for
Senior Center General Purpose funding for centers throughout the State that provide full-
time programs. In Orange County, the three (3) senior centers are eligible for $5,087 each.
The required 10% local match is included in the Community Based Services operations
budget for the current fiscal year. These funds will be used to purchase and replace
equipment at the centers, which are essential in providing quality programming. This budget
amendment provides for the receipt of these State funds. (See Attachment 1, column #2)
3. The Department on Aging has received additional National Senior Service Corp federal
grant funds totaling $6,129 for its Retired and Senior Volunteer Program (RSVP). These
additional funds bring the current budget to $57,691 for the current fiscal year. The
Department has also received additional local support funds totaling $300. This brings the
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current budget to $13,200 for fiscal year 2002-03. These local support funds are
contributions from the Towns of Chapel Hill and Carrboro for the RSVP program. This
budget amendment provides for the receipt of these federal and local funds. (See
Attachment 1, column #3)
Environment and Resource Conservation
4. On May 6, 2003, the Board of County Commissioners approved the purchase of a 12.2-acre
parcel of property located along N.C. 86 North, across from the Northern Human Services
Center. This purchase is to provide property that will be ancillary to the planned Cedar Grove
Park and Northern Human Services Center.
Funds to cover the purchase price of $60,000, including transaction costs, taxes and
environmental assessment would come from the remaining funds in the 1997 Parks Bond
($45,000) and payment-in-lieu funds ($15,000). Closing on the property is scheduled on or
before June 30, 2003. This budget amendment provides for the appropriation of the 1997
Bonds and payment-in-lieu monies to fund the land purchase. (See Attachment 2, Northern
Human Services Center Capital Project Ordinance)
Miscellaneous
5. At its May 6, 2003 meeting, the Board of County Commissioners approved an appropriation
of $750 from the Commissioners' Contingency account to the Friends of the Carrboro
Branch Library Art Committee. This appropriation will help with the production of
photographs, workshops, and presentation of an exhibit entitled "The Landscapes of Orange
County". This exhibit will focus on the status of wildlife habitat in Orange County, and will
serve to educate the public about our native habitat, to show its fragility and how it can be
protected. It will include the County's Department of Environment and Resource
Conservation and the work of other environmental groups who are working to preserve land
in Orange County. The exhibit will take place from November 2003 through mid January
2004 at the Carrboro Library. This budget amendment provides for the appropriation of
$750 from the Commissioners' Contingency. After this appropriation, $41,250 remains in
the Commissioners' Contingency for the current fiscal year. (See Attachment 1, column #5)
6. The approved budget for fiscal year 2002-03 included an Emergency Medical Services
Transportation reserve account of $516,922 in the miscellaneous function of the budget.
This reserve account was established to allow staff to examine options and develop
recommendations to the Board of Commissioners for the provision of EMS transportation
beyond the contract period with Orange EMS and Rescue Squad. This contract period was
initially to terminate on October 1, 2003, but was extended by the Board of Commissioners
through June 30, 2003. This appropriation of the budgeted reserve funds totaling $516,922
would be transferred to the EMS Transportation division for payment to Orange EMS and
Rescue Squad. This budget amendment provides for the transfer of funds from the
miscellaneous function to the EMS Transportation division budget. (See Attachment 1,
column #6)
7. At its May 6, 2003 meeting, the Board of County Commissioners agreed to contract with
Innovative Designs to conduct an analysis of alternative septic options at the Northern
Human Services Center (NHSC) for an amount not to exceed $3,630 in preparation for
submission of a grant to the NC Energy Office. This budget amendment provides the
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appropriation of $3,630 from the Commissioners' Contingency to the Northern Human
Services Center Capital Project Ordinance for this analysis. After this appropriation,
$37,620 remains in the Commissioners' Contingency for the current fiscal year. (See
Attachment 2, Northern Human Services Capital Project Ordinance)
FINANCIAL IMPACT: Financial impacts are included in the background information above.
RECOMMENDATION (S): The Manager recommends that the Board of County Commissioners
approve the attached budget ordinance and capital project ordinances.
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Attachment 2
Northern Human Services Center Project
Capital Project Ordinance
Project Number 61-600
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section
13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is
hereby adopted.
Section 1.The project authorized provides funds for major renovations, including roof repair
and septic and HVAC systems upgrades, at the Northern Human Services Center.
Financing for the project includes proceeds from the County's portion of the one-
half cent sales taxes and the two-thirds net debt reduction bonds issued in May
2000.
Section 2.The officers of the County are hereby directed to proceed with the project within the
budget contained herein.
Section 3.The following revenue is anticipated to complete this project:
Through FY 2001-
02
FY 2002-03 Through FY
2002-03
Sales Tax $90,000 $140,000 $230,000
Bond Funds $0 $0
Private Placement $0 $0
Grant Funds $0 $0
Transfer from General
Fund
$0
$ 3,630
$3,630
Transfer from Lands
Legacy Capital
Project
$0
$ 60,000
$60,000
2/3 Net Debt
Reduction Bonds
$0
$ 100,000
$100,000
Total Fundin $90,000 $ 303,630 $393,630
Section 4.The following amount is appropriated for this project:
Through FY
2001-02
FY 2002-03 Through FY
2002-03
LandBuildin $0 $60,000 $60,000
Desi $0 $0
Construction $90,000 $90,000
Se tic System $0 $143,630 $143,630
General Renovations $0 $100,000 $100,000
Total Costs $90,000 $303,630 $393,630
Section 5. This ordinance supersedes all previous Northern Human Services Center Capital
Project Ordinances for Orange County.
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Attachment 2
Section 6. This ordinance shall remain in effect from July 1, 1998 until June 30, 2003.
Adopted this 20th day of May 2003.