HomeMy WebLinkAboutAgenda 04-07-2026; 8-j - Application for North Carolina Education Lottery Proceeds for Chapel Hill-Carrboro City Schools (CHCCS) to Draw Down Funds from the North Carolina Department of Public Instruction 1
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: April 7, 2026
Action Agenda
Item No. 8-j
SUBJECT: Application for North Carolina Education Lottery Proceeds for Chapel Hill-
Carrboro City Schools (CHCCS) to Draw Down Funds from the North Carolina
Department of Public Instruction
DEPARTMENT: Finance and Administrative
Services
ATTACHMENT(S): INFORMATION CONTACT:
Attachment 1. CHCCS — Lottery Gary Donaldson, (919) 245-2453
Proceeds Debt Service
Application
PURPOSE: To approve an application to the North Carolina Department of Public Instruction
(NCDPI) to release proceeds from the NC Education Lottery account related to FY 2025-26 debt
service payments for Chapel Hill-Carrboro City Schools (CHCCS).
BACKGROUND: Both County School Systems have previously presented approved resolutions
from their respective Boards requesting that the County modify its Capital Funding Policy by
applying accumulated lottery funds to debt service payments, and permitting current year
withdrawals of lottery proceeds immediately after the State's quarterly lottery fund allocations.
This policy expedites both the application process and the receipt of funds for both school
systems.
Currently, the accumulated available lottery proceeds for CHCCS are $734,293.30. The attached
application requests NCDPI to release lottery proceeds in the amount of $734,293.30 to cover
debt service for projects previously financed for the Chapel Hill-Carrboro City Schools system.
The Lottery Proceeds receipt is contingent on NCDPI's approval of the application and substitutes
the amount of Lottery Proceeds approved for debt service as additional Pay-As-You-Go (PAYGO)
funds for FY 2025-26. These additional PAYGO funds were budgeted as part of the FY 2025-26
(Year 1) Capital Investment Fund approved by the Board of County Commissioners.
FINANCIAL IMPACT: The total Lottery Proceeds requested from the NCDPI for Chapel Hill-
Carrboro City Schools is $734,293.30.
ALIGNMENT WITH STRATEGIC PLAN: This item supports:
• GOAL 5: PUBLIC EDUCATION/LEARNING COMMUNITY
OBJECTIVE 4. Improve learning environments by investing in facilities over a 10-year
period that address repair, renovation, and educational adequacy needs.
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OBJECTIVE 5. Invest in and implement a plan that supports schools operational and
facility funding needs.
RECOMMENDATION(S): The Manager recommends that the Board approve and authorize the
Chair to sign the application for North Carolina Education Lottery Proceeds.
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APPLICATION Approved:
PUBLIC SCHOOL BUILDING CAPITAL FUND
NORTH CAROLINA EDUCATION LOTTERY Date:
County: Orange Contact Person: Gary Donaldson
LEA: Chapel Hill-Carrboro City-681 Title: Chief Financial Officer
Address: P.O. Box 8181 Hillsborough, NC Phone: 919-245-2453
Project Title: FY 2025-26 Debt Service (2012 Bonds and Series 2018 General Obligation Bonds)
Location:
Type of Facility:
North Carolina General Statutes, Chapter 18C, provides that a portion of the proceeds of the North
Carolina State Lottery Fund be transferred to the Public School Building Capital Fund in accordance
with G.S. 115C-546.2. Further, G.S. 115C-546.2 (d) has been amended to include the following:
(3) No county shall have to provide matching funds...
(4)A county may use monies in this Fund to pay for school construction projects in local school
administrative units and to retire indebtedness incurred for school construction projects.
(5) A county may not use monies in this Fund to pay for school technology needs.
As used in this section, "Public School Buildings" shall include only facilities for individual schools that
are used for instructional and related purposes, and does not include central administration,
maintenance, or other facilities. Applications must be submitted within one year following the
date of final payment to the Contractor or Vendor.
Short description of Construction Project: Debt Service associated with Limited Obligation Bonds-
Series 2012 and Series 2018 General Obliqation Bonds
Estimated Costs:
Purchase of Land $
Planning and Design Services
New Construction
Additions/ Renovations
Repair
Debt Payment/ Bond Payment 734,293.30
TOTAL $ 734,293.30
Estimated Project Beginning Date: 7/1/2025 Est. Project Completion Date: 6/30/2026
We, the undersigned, agree to submit a statement of state monies expended for this project within 60
days following completion of the project.
The County Commissioners and the Board of Education do hereby jointly request approval of the above
project, and request release of$ 734,293.30 from the Public School
Building Capital Fund (Lottery Distribution). We certify that the project herein described is within the
parameters of G.S. 115C-546.
(Signature—Chair, County Commissioners) (Date)
(Signature—Chair, Board of Education) (Date)
Form Date: July 01,2011