HomeMy WebLinkAboutAgenda - 05-20-2003-7bORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: May 20, 2003
Action Agen a
Item No. ~_
SUBJECT: Annual Public Housing Agency (PHA) Plan -Section 8 Housing Program
DEPARTMENT: Housing/Comm. Development PUBLIC HEARING: (Y/N) Yes
ATTACHMENT(S): INFORMATION CONTACT:
Tara L. Fikes, ext 2490
Annual PHA Plan (under separate cover)
Certifications of Compliance/Board
Resolution
TELEPHONE NUMBERS:
Hillsborough 732-8181
Chapel HiIN 968-4501
Durham 688-7331
Mebane 336-227-2031
PURPOSE: To conduct a public hearing and approve submission of the Annual Public Housing
Agency Plan for the Orange County Housing Authority.
BACKGROUND: The U.S. Department of Housing and Urban Development Department (HUD)
requires all agencies operating the Section 8 Existing Housing Assistance Program to prepare a
Five (5) Year Public Housing Agency (PHA) Plan and an Annual Plan. The County's
Department of Housing and Community Development administers the Section 8 Program that
provides rent subsidies to low income families in the County.
The PHA Plan is a 5-year plan that describes the mission of the Agency and the Agency's long-
range goals and objectives for achieving its mission over the next five (5) years. The Board of
Commissioners approved this plan on January 18, 2001. Each yeah, this plan must be updated
via an Annual Plan that provides details about the Agency's immediate operations, program
participants, and programs and services and the Agency's strategy for addressing the needs of
the community in the upcoming fiscal year.
Currently, the Section 8 Housing Program serves approximately 62:i families throughout the
County including the towns of Carrboro, Chapel Hill and Hillsborough. The program currently
has a waiting list of approximately 820 applicants, and approximately one-third (1/3) of the
families on the waiting list constitute households with elderly and/or disabled persons.
HUD provided a template for the plan and the County's Annual Plan is provided under separate
cover. The plan was made available for public comment for the period April 28, 2002 to June
10, 2003 as advertised in the Chapel Hill Herald. There are no substantive changes proposed
in the Annual Plan since the 5-Year Plan was approved last year. However, the agency does
plan to include provisions for aproject-based assistance program in the future. A project-based
2
Section 8 Program allows public housing authorities to "assign" Section 8 vouchers to specific
units such as a particular apartment complex housing elderly or disabled persons.
This plan must be filed with HUD and must contain the attached Certification of Compliance/
Board Resolution signed by the Chair of the Board of Commissioners in order to continue to
administer the Section 8 Existing Housing Assistance Program.
FINANCIAL IMPACT: There is no immediate impact.
RECOMMENDATION(S): The Manager recommends that the Baard conduct a public hearing
and approve submission of the Annual Public Housing Agency (PHA) Plan for the Orange
County Housing Authority and authorize the Chair to sign the Certification of Compliance/Board
Resolution on behalf of the Board.
3
U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
PHA Certifications of Compliance with the PHA Plans
and Related Regulations
Board Resolution to Accompany the PHA Plan
Acting on behalf of the Board of Commissioners of the Public Housing Agency (PHA) listed
below, as its Chairman or other authorized PHA official if there is no Board of Commissioners,
I approve the submission of the 5-Year Plan and Annual Plan for PHA fiscal year beginning
hereinafter referred to as the Plan of which this document is a ~-art and make the
following certifications and agreements with the Department of Housing Development (HUD) in
connection with the submission of the Plan and implementation thereof:
L The Plan is consistent with the applicable comprehensive housing affordability strategy (or any plan
incorporating such strategy) for the jurisdiction in which the PHA is located.
2. The Plan contains a certification by the appropriate State or local officials that the Plan is consistent
with the applicable Consolidated Plan, which includes a certification that requires the preparation of an
Analysis of Impediments to Fair Housing Choice, for the PHA's jurisdiction and. a description of the
manner in which the PHA Plan is consistent with the applicable Consolidated Plan.
3. The PHA has established a Resident Advisory Board or Boards, the membership of which represents
the residents assisted by the PHA, consulted with this Board or Boards in developing the Plan, and
considered the recommendations of the Board or Boards (24 CFR 903.13). The I'HA has included in the
Plan submission a copy of the recommendations made by the Resident Advisory Board or Boards and a
description of the manner in which the Plan addresses these recommendations.
4. The PHA made the proposed Plan and all information relevant to the public hearing available for public
inspection at least 45 days before the hearing, published a notice that a hearing would be held and
conducted a hearing to discuss the Plan and invited public comment.
5. The PHA will carry out the Plan in conformity with Title VI of the Civil Rights Ac:t of 1964, the Fair
Housing Act, section 504 of the Rehabilitation Act of 1973, and title II of the Americans with Disabilities
Act of 1990.
6. The PHA will affirmatively further fair housing by examining their programs or proposed programs,
identify any impediments to fair housing choice within those programs, address those impediments in a
reasonable fashion in view of the resources available and work with local jurisdictions to implement any
of the jurisdiction's initiatives to affirmatively further fair housing that require the PHA's involvement
and maintain records reflecting these analyses and actions.
7. For PHA Plan that includes a policy for site based waiting lists:
• The PHA regularly submits required data to HUD's MTCS in an accurate, complete and timely
manner (as specified in PIH Notice 99-2);
• The system ofsite-based waiting lists provides for full disclosure to each applicant in the selection
of the development in which to reside, including basic information about available sites; and an
estimate of the period of time the applicant would likely have to wait to be admitted to units of
different sizes and types at each site;
• Adoption ofsite-based waiting list would not violate any court order or settlement agreement or be
inconsistent with a pending complaint brought by HUD;
• The PHA shall take reasonable measures to assure that such waiting list is consistent with
affirmatively furthering fair housing;
• The PHA provides for review of its site-based waiting list policy to determine if it is consistent with
civil rights laws and certifications, as specified in 24 CFR part 903.7(c)(1).
PHA Certifications of Compliance with the PHA Plans <md Related Regulations
12/99
Page 1 of 3
4
U.S. Department of Housing and Urban Development
Office of Public and Indian Housine
8. The PHA will comply with the prohibitions against discrimination on the basis Hof age pursuant to the
Age Discrimination Act of 1975.
9. The PHA will comply with the Architectural Barriers Act of 1968 and 24 CFR Part 41, Policies and
Procedures for the Enforcement of Standards and Requirements for Accessibility by the Physically
Handicapped.
10. The PHA will comply with the requirements of section 3 of the Housing and Url>an Development Act of
1968, Employment Opportunities for Low- or Very-Low Income Persons, and with its implementing
regulation at 24 CFR Part 135.
11. The PHA has submitted with the Plan a certification with regard to a drug free workplace required by 24
CFR Part 24, Subpart F.
12. The PHA has submitted with the Plan a certification with regard to compliance ~cvith restrictions on
lobbying required by 24 CFR Part 87, together with disclosure forms if required by this Part, and with
restrictions on payments to influence Federa] Transactions, in accordance with 'the Byrd Amendment
and implementing regulations at 49 CFR Part 24.
13. For PHA Plan that includes a PHDEP Plan as specified in 24 CFR 761.21: The PL-[DEP Plan is consistent
with and conforms to the "Plan Requirements" and "Grantee Performance Requirements" as specified in
24 CFR 761.21 and 761.23 respectively and the PHA will maintain and have available for
review/inspection (at all times), records or documentation of the following:
• Baseline law enforcement services for public housing developments assisted under the PHDEP
plan;
• Consortium agreement/s between the PHAs participating in the consortium and a copy of the
payment agreement between the consortium and HUD (applicable only to I'HAs participating in a
consortium as specified under 24 CFR 761.15);
• Partnership agreements (indicating specific leveraged support) with agencies/organizations
providing funding, services or other in-kind resources for PHDEP-funded activities;
• Coordination with other law enforcement efforts;
• Written agreement(s) with local law enforcement agencies (receiving any PIIDEP funds); and
• All crime statistics and other relevant data (including Part I and specified Part II crimes) that
establish need for the public housing sites assisted under the PHDEP Plan.
14. The PHA will comply with acquisition and relocation requirements of the Uniforrn Relocation
Assistance and Real Property Acquisition Policies Act of 1970 and implementine; regulations at 49 CFR
Part 24 as applicable.
15. The PHA will take appropriate affirmative action to award contracts to minority and women's business
enterprises under 24 CFR 5.105(a).
16. The PHA will provide HUD or the responsible entity any documentation that thc; Department needs to
carry out its review under the National Environmental Policy Act and other relatc;d authorities in
accordance with 24 CFR Part 58.
17. With respect to public housing the PHA will comply with Davis-Bacon or HUD determined wage rate
requirements under section 12 of the United States Housing Act of 1937 and the Contract Work Hours
and Safety Standards Act.
18. The PHA will keep records in accordance with 24 CFR 85.20 and facilitate an effective audit to determine
compliance with program requirements.
19. The PHA will comply with the Lead-Based Paint Poisoning Prevention Act and 24 CFR Part 35.
20. The PHA will comply with the policies, guidelines, and requirements of OMB Circular No. A-87 (Cost
Principles for State, Local and Indian Tribal Governments) and 24 CFR Part 85 (Administrative
Requirements for Grants and Cooperative Agreements to State, Local and Federally Recognized Indian
Tribal Governments.).
21. The PHA will undertake only activities and programs covered by the Plan in a manner consistent with
its Plan and will utilize covered grant funds only for activities that are approvablf; under the regulations
and included in its Plan.
PHA Certifications of Compliance with the PHA Plans and Related Regulations
12/99
Page 2 of 3
5
U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
22. All attachments to the Plan have been and will continue to be available at all times and all locations that
the PHA Plan is available for public inspection. All required supporting documents have been made
available for public inspection along with the Plan and attachments at the primary business office of the
PHA and at all other times and locations identified by the PHA in its PHA Plan and will continue to be
made available at least at the primary business office of the PHA.
PHA Name
PHA Number
Signed/Dated by PHA Board Chair or other authorized PHA official
PHA Certifications of Compliance with the PHA Plans and Related Regulations
12/99
Page 3 of 3