HomeMy WebLinkAboutORD-2026-005-Fund the Reimbursement to the Town of Carrboro for the Completion of Drakeford Library Complex and Two Facility Improvements 1
ORD-2026-005
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: February 17, 2026
Action Agenda
Item No. 8-h
SUBJECT: Approval of Budget Amendment #7-A to Fund the Reimbursement to the Town
of Carrboro for the Completion of Drakeford Library Complex and Two Facility
Improvements
DEPARTMENT: Asset Management Services
(AMS)
ATTACHMENT(S): INFORMATION CONTACT:
Year-to-Date Budget Summary Alan Dorman, AMS Director, 919-245-
2627
PURPOSE: To approve Budget Amendment #7-A to fund a reimbursement to the Town of
Carrboro for the completion of the Drakeford Library Complex and to also fund two (2) facility
improvements.
BACKGROUND: At its March 15, 2022 Business meeting, the Board approved a project budget
for the Drakeford Library Complex at a total cost of $22,218,882.31, which represented 55.58%
of the total cost of construction of the facility. The $22,218,882.31 included the construction cost
for the facilty, as well as design fees, furniture and equipment, and owner's contingency.
Total Construction and CMAR $19,202,063.00
Design Fees $1,252,236.31
Furniture, Fixtures, and Equipment $802,225.00
Owner's Contingency $962,358.00
Total $22,218,882.31
Barnhill Contract
During construction, Orange County and Carrboro agreed to increase the project's cost through
the change order process. The total cost of change orders approved by the County was $398,372,
with those costs covered by the Board-approved owner's contingency. Approved change orders
were related to safety items or items missed during the design process. As an example, there was
an approved change order of$88,571 to install fencing around the bio-retention cells located near
the main entrance. Bio-retention cells are used to slow down stormwater run-off from the facility
entering the town's stormwater system.
Perkins and Will Contract
When working with the Town of Carrboro to close out the project, a difference was identified
between the amount listed in the table for design fees — $1,252,236.31 — in the March 15, 2022
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Board agenda materials, and the actual approved amendment to the design contract, which was
$1,524,263, a difference $272,027.
An additional five (5) change orders, totaling $121,000, were approved throughout the project for
the Perkins and Will contract.
Other Costs
Special inspections required for the project totaled $328,182, and the Commissioning process
cost was $182,600. Both costs were shared by the County and Carrboro and were covered using
th County's contingency funds.
Final Reimbursement
Based on a review of all relevant project expenses by Carrboro and Orange County staff, the
remaining reimbursement owed to Carrboro is $925,362.82. This includes a final reimbursement
for Barnhill and Perkins and Will, and also additional reimbursements covering a number of
charges Carrboro has paid over the years, shown below in the following table:
Reimbursements Owed to
Carrboro Costs
Close out $167,383.86
Perkins and Will $36,503.07
Barnhill $721,475.89
Total: $925,362.82
Currently, the County has $904,934.99 available in the project budget, meaning an additional
$20,427.83 is needed to reimburse Carrboro.
Additional Needs
During the construction process, County staff was very conservative in its approach to approving
change orders, only approving those directly related to life-safety and other required building
elements missed during the design process. Several items that were originally cut from the project
or changed orders deemed lower priority were not funded. However, now with experience in the
space, staff proposes that the following improvements should be funded at a cost of$60,000:
• additional network cabling for several of the Department of Social Services` classrooms;
and
• adding audio/visual equipment to the Library's conference room.
Close Out Funding
The County's Budget Office conducted a thorough review of finalized County Capital Projects and
determined that 39 projects could be closed out. Through this process, staff identified $271,730
in net cash from those 39 projects that could be repurposed for other capital projects. Staff
proposes that the County utilize a portion of the funding identified to finalize the Drakeford Library
Complex capital project. The allocation of$80,428 would leave $191,302 to address future budget
overruns or invest in new priorities.
FINANCIAL IMPACT: Budget Amendment #7-A increases authority in the County Capital Fund
by $80,428 and amends the Southern Branch Library project ordinance:
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Southern Branch Library($80,428) - 10050
Revenues for this project:
Current FY 2025-26 FY 2025-26
FY 2025-26 Amendment Revised
Alternative Financing $18,965,438 $18,965,438
Transfer From General Fund $3,000,000 $3,000,000
From County Capital Reserve $264,000 $264,000
From Other Projects $80,428 $80,428
Total Project Funding $22,229,438 $80,428 $22,309,866
Appropriated for this project:
Current FY 2025-26 FY 2025-26
FY 2025-26 Amendment Revised
Project Expenditures $22,229,438 $80,428 $22,309,866
Total Costs $22,229,438 $80,428 $22,309,866
ALIGNMENT WITH STRATEGIC PLAN: This item supports:
• MISSION STATEMENT — Orange County is a visionary leader in providing governmental
services valued by our community, beyond those required by law, in an equitable,
sustainable, innovative and efficient way.
RECOMMENDATION(S): The Manager recommends that the Board approve Budget
Amendment #7-A to fund the reimbursement to the Town of Carrboro for the completion of the
Drakeford Library Complex and to also fund two (2) facility improvements.
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Year-To-Date Budget Summary
Fiscal Year 2025-26
Fund Budget Summary County
Capital
Original Budget Revenue $36,635,068
Interfund Transfer Revenue $1,400,000
Fund Balance Appropiation $0
Total Original Budget $38,035,068
Additional Revenue Received Through
Budget Amendment#7-A (February 17th)
Grant Funds $1,222,368
Non Grant Funds $75,928
Additional Interfund Transfer Revenue $290,954
Additional Fund Balance Appropriation
Total Amended Budget $39,624,318
Dollar Change in 2025-26 Approved Budget $1,589,250
Change in 2025-26 Approved Budget 4.18%