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ORANGE COUNTY ABC BOARD
Proposed Agenda for Open Session
Tuesday,April 18, 2023, 10:00am
Scheduled attendees:
Patrick Burns,Board Chair Elizabeth Carter, Vice Chair
Mike Zito, Member Tony DuBois, General Manager
Judson Williamson, Member Ron McCoy,Finance Officer
Angela Willoughby,Asst. GM Julie Mebane, Board Secretary
Amy Fowler,BOCC Liaison Taylor Jackson- Human Resources
Melvin Green,Member
Scheduled Absence: Chris Willett,Beemer,Hadler &Willett,P.A
1. Call open session meeting to order,
• The Mission of the Orange County ABC Board and our employees is to serve our
locality responsibly by controlling the sale of spirituous liquor,returning profits to
Law enforcement,Alcohol Education,and the County Fund while providing
excellent service in customer friendly,modern,and efficient stores.
• Does any member of the Board have a conflict of interest or any condition or fact
that might create the appearance of a conflict of interest with respect to any matters
on today's agenda?
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2. Discuss proposed agenda, revise as needed and adopt the agenda.
3. Minutes of Open meeting-March 21,2023
4. Consent Agenda: March 2023
a. Financial Reports:
i. Comparative Statement of Net Assets
ii Comparative Revenue and Expenses for March
iii Actual-to-Budget Comparison for March 2023
b. March 2023 and Year-to-Date Retail sales
c. Statewide sales report
5. Management Updates.
6. Board Goals.
7. Closed Session if needed.
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8. Board Comments
9. Motion to adjourn.
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ORANGE COUNTY ABC BOARD
Open Meeting Board Minutes
Tuesday March 21,2023, 10:00am
Location: 601 Valley Forge Road Hillsborough,NC 27278
Scheduled attendees:
Patrick Burns,Board Chair Elizabeth Carter, Vice Chair
Mike Zito, Member Tony DuBois, General Manager
Judson Williamson, Member Ron McCoy,Finance Officer
Angela Willoughby,Asst, GM Julie Mebane,Board Secretary
Amy Fowler,BOCC Liaison Taylor Jackson- Human Resources j
Melvin Green, Member Chris Willett,Beemer, Hadler&Willett,P.A
Visitor(s): Tova Hairston- Boomerang
Fiorella Horna-El Centro Hispano
Pablo Silva&Mary Jones-El Futuro
Gayane Chambless-Freedom House Recovery Center
Sean O'Hare,Orange County Drug Treatment Court
Doug Peterson-ReEntry House Plus Inc
Janet Cherry- Chapel Hill Carrhoro Schools
Call to order: at 10:00 am, a quorum was present and Mr. Burns, Board Chairman,
called the Board Meeting to Order.
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Mr. Burns read the Mission Statement: The Mission of the Grange County ABC
Board and our employees is to serve our locality responsibly by controlling the sale
of spirituous liquor, returning profits to Law enforcement,Alcohol.Education, and
the County Fund while providing excellent service in customer friendly,modern,
and efficient stores.
Mr.Burns read the Conflict-of-Interest Statement.The question was asked: does
anyone have a conflict of interest with respect to any matters on the agenda?All
present said nay.
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1. Approval of the Open meeting Agenda: Ms. Carter made a motion to approve the
agenda, Mr. Williamson seconded the motion and the vote carried.
2. Minutes of the open session February 21, 2023, were presented. Mr. Zito made a motion
to approve the open session minutes as presented, Mr. Green seconded the motion and the
vote carried
3. Alcohol Rehabilitation and Education Grant Mid-Year Presentations:
2022-2023 Grantees presented a midyear update to the board. Each grantee reported on their
goals, strategies, measurements of success and tools used. They answered questions from the
_. Board members as well.
4. Closed session took place regarding the OC Human Rights and Relations case.
Ms. Carter made a motion to return to open session, Mr, Zito seconded the motion and the
vote carried.
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5. Consent Agenda: February 2023
a. Financial Reports:
i, Comparative Statement of Net Assets
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ii Comparative Revenue and Expenses For February
iii Actual-to-Budget Comparison for February 2023
b. February 2023 and Year-to-Date Retail sales
c. Statewide sales reports
Discussion was held. Mr. Williamson made a motion to approve the February Consent
Agenda; Mr, Zito seconded the motion and the vote carried.
6. Management Updates
Law Enforcement: This report is required be the NCABC
Mebane Project Timeline: The store construction started on January 3,2022. The store is
scheduled to open on April 5,2023, A team effort event has been scheduled for Sunday,
April 2"'for everyone to help move the old store into the new building. A formal Ribbon
Cutting will take place 6-8 weeks after the official opening of the store.
7. General Manager Evaluation Format
Discussion was held. Mr. Zito made a motion to approve the General Manager Evaluation;
Ms. Carter seconded the motion and the vote carried.
8. Board Comments.Mr. Williamson said he was happy with how things have been
progressing and the rest of the board members agreed. Mr.Burns attended the BOCC
meeting and was asked how the Grant Process took place. He explained the process to
the BOCC.
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At 1:21pm Mr. Williamson made a motion to adjourn, Ms. Carter seconded the motion and
the vote carried.
Meeting adjourned.
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Chair's Signature and Date Board Secretary's Signature and Date
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ORANGE COUNTY ABC BOARD —AGENDA FORM
Meeting Date: April 18, 2023 Agenda Item#4A
Regular Session X
Closed Session
Presenter/Information Contact: Ron McCoy
Subject: March 2023 Financial Reports
Attachment(s):
1. Attachment"A" Comparative Statement of Net Position for March 2023.
2. Attachment "B" Comparative Statement of Revenues, Expenses and Changes in Net
Position for March 2023 and 2022.
3. Attachment "C"Actual to Budget Comparison, FY 2023.
Brief Summary/Explanations:
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1. Comparative Statement of Net Position (Attachment"A"):
Total cash held by the Board($4,144,093) increased by $390,635 (10.41%). Inventory
($4,167,239) increased $342,250 (8.95%), due primarily to stock purchased to accommodate
the new Mebane store.Despite the increase in inventory volume, accounts payable($1,342,676)
declined by-$162,161 (-10.78%).
Long-term liabilities ($4,178,922) remain 106.27%higher than last year, due to the
note payable to First Horizon for the construction of the new Mebane store.
Year to date income ($1,050,204) was down-$432,019 (-29.15%) from the elevated
levels of the previous year.
2. Comparative Revenue, Expenses and Changes in Net Position 2023 to 2022
(Attachment`B"):
Total sales for the month ($2,585,392) increased $142,482 (5.83%). With taxes
($604,793) and cost of sales ($1,283,495) up respectively, gross profit ($697,104) was up
6.19%.
Payroll-related expenses($310,307)were up$75,632(32.23%)due primarily to March
having three pay periods. Employer retirement costs ($28,329) increased $13,128 (86.36%)
while 401-matching expenses increased $3,762 (109.36%) from the previous year.
Total operating expenses ($137,100)increased$24,441 (21.69%). This was due in part
to increased store expenses (+$4,165) and warehouse expenses (+$4,125) related to opening
the new Mebane store. Credit card processing fees increased$5,193 while conference expenses
increased training costs by$3,036. Interest on leases($3,548)and lease amortization($20,507)
increased with the implementation of GASB 87.
Net income for the month was $122,478, down-$72,279, (-37.11%).
Page 1 of 6 pages
ORANGE COUNTY ABC BOARD —AGENDA FORM
Meeting Date: April 18, 2023 Agenda Item #46 li
Regular Session X
Closed Session_
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3. Actual to Budget Comparison for Year-to-Date 2023 (Attachment"C"):
With one quarter of the year remaining, a balance of approximately 25% should
remain in budgeted funds.
Sales revenues to date surpassed those anticipated by approximately by 5.21%.
Sales-related expenses increased comparatively, with taxes up 4.57% and costs of sales up
3.66%.
Payroll-related expenses continued to exceed expectations, up 5.39%. Total operating
expenses were up 2.68%, due primarily to increases in store and office/warehouse supplies,
service agreements, employee travel and credit card processing expenses.
The increases in revenues are expected to offset increased costs. These increases and
any reallocation of funds between budget line items will be addressed in a year-end budget
amendment in June.
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Action Requested:
1. Consent Agenda Item.
2. Review and discuss as needed.
Financial Impact: See Above
Staff Recommendations/Comments: None
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Page 2 of 6 pages
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Orange County Alcoholic Beverage Control Board
Comparative Statement of Net Position
As of March,2023 and 2022 !,
Attachment"A'
Assets
2023 2022 Variance
Current Assets
Cash&Cash Equivalents
Cash-Trulst 801,545. 2,658,7741, (1,857,229)
Cash-Roxboro Savings 790,921 1,078,0f41 (20,063)
Cash++rat Horizon 2,533,627 0' 2,633,627
Cash-Change Banks 18.000 15,700-, 2.300 I
Total Cash&Cash Equivalents 4,144 093 3,763 458 390.635 10.41%
Accounts Recelvable 1,416. 49W (1,500)
Propold Expenses 188,759 205,335'i. (16,576)
Security Deposits 20,736 28,706, (8,030)
Inventory 4,167,239 3,824,989 342,260 8.96%
Inventory(begs) 71,343 38,595' 32,748
Lease Asset 2,053 336 1.222.602- 830.734
0,602,829 6,323,203 1,179,626
Total Current Assets 10,848;922'. 9,076,661 1.670,261
Property&Equipment
Land,Buildings&Improvements 10,164,865 10149,991!. 15,474
Vehicles&Equlpment 2,018,971 1;879106T 137,910
Total Property&Equipment 12,101,836 12,028,462'. 163,384
Less:Accumulated Deproolation (4,247,075) (3,833,603)'., (413,672)
Accumulated Lease Amortization (397 910). 0 (391,910)
Net Property&Equipment 7,536 851' 8:184 9 Q (658,098)
Other Masts(Pension)
Deferred Oulflow Asset(DI(DINES) -242,387 293.174.'' 60,787
Pension Defenels/Not Pension Asset 343,977 288,051 55,926
Deferred Outflows of Resources 201,166 164,232 36,934
302766. 159,109 1�43,6 7
Construction In Progress(Southern Village) 0 25,430; (26,436)
Construction In Progress(Mebane) 2,945,204 422.238' 2,523,056
Total Other Assets 2,945,294, 447,674' 2.497.620
Total Assets 21,431,BR& 17,878',393 3,563,430
Liabilities and Equity
Current Liabilities
Accounts Payable
Trade 1,231,096 1,400,904': (169,808)
Other 111,580 103.933' 7.647
1,342,676, 1,604,837' (162161) 40.78%
Excise Taxes 699,103 566,687 32,416
Other Taxes 163,023 144,7841 8,239
Payroll Liabilities 99,744. 100,221 (477)
Payroll Accruals 32,055 80,218'. (47,660)
Accrued Interest(lesse) 24,319. 0'. 24,319 j
908,044 891,9D71 16,937
Other Current Liabilities
Net Llablllty(OPES) 646,056 630,6711 (84,621)
Deferred Pension Liability 363,462 839,755'. (476,293)
Deferred Inflows of Resources(Pension) 549,636 38.987 610,649
Leese Llabllily(current portion) 211.373 132.452 78,921
1.6]0 527 1,841871 ! 28,656
Long Term Liabilities
Note Payable(Fhsl Horizon) 2,626,364 246,254! 2,380,110
Note Payable(Oakdale) 0 -108,5781, 108,578
Nate Payable(TWO) 0 604,223, (604,223)
Long Term Debt Adjuslmentlaudltor 50,409 0P. (50,409)
Long Term Debt Adjustment(lease) 41,334 194.934; (163,600)
Lease Llablllty(long term porllon) 1,662,633- 1,090,150 472,483
4,178,922. 2,025 983I 2,152 939 106.27%
Distributions
Payable to Lew Enforcement 0 0', _
Payable to Education 23,882 29,466 (5,584)
Payable to County 0 (760) 750
Total CurrentlLT Liabilities 23,882. 28:]16.' (4.034)
Equity
Balance Beginning of the year 12,256,768 10,302,856'. 1.953,912
Add Income(Loss)VeaMo-Dale 1,050,204 1.482223'.. (432 019) -29.16%
Balance End of the Period 13,308 972 11,785,079. 1,621,893
Total Liabilities&Equity _ 21,431,823 17.876.393; 3.653,430
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3
Orange County Board of Alcoholic Beverage Control
Comparative Statement of Revenues,Expenses and Changes in Net Position
For the month of March,2023 and 2022 Attachment"B"
March March $ %
Sales 2023 2022 Variance Variance
RetalkLlquor Sales 2,101,516 1,986,073 115,443 5.81%
WlnelMixers Sales 1,978 - 2,653 (675) -26A4%
-� Commercial/LBDIMixed Beverage-Liquor Sales 481898 454,184 27,714 6.10%
Total Gross Sales 2,685,392 2.442,910 142,482 5.83%
Less Taxes Based on Gross Sales 604,793 572,174- 32,619 5.70%
Net Sales 11980,599 :1,870,736 109,863 5.87%
Less:Cost of Sales tinc.breakageloolsts.) 1,283,495 1,214,273 69,222 5.70%
Gross Profit 697,104 t 656463 40641 6.19%
Payroll&Related Expenses
Salaries&Wages 202,613 160,623 41,990 26.14%
Payroll Taxes 19,766 11,512 8,254 71.70%
Emp Retirement 28,329 15,201 13,128 86.36%
Health Insurance 39,478 31,239 8,239 26.37%
Retiree Health Ins 11,613 11,767 (254) .2.16%
Human Resources 895 198 697 352.02%
NO 401k 7,202 3,440 3,762 109.36% j
Processing fees 511 695 184 -26.47%
Total Payroll&Related 310,307 234,675 75,632 32.23%
Operating Expenses
Board Members/Meeting/Travel fraining 707 - 425 282 66.35%
Rent 4,300 15,224 (10,924) -71.76%
Lease Amortization 20,507 20,507 100.00%
Repairs&Malnt. (Bldgs) 1.,241 8,410 (7,169) -85.24%
Repairs&Maint.(Equip.) 1,974 1,217 757 62.20%
Utilities,Telephone and Internal 8,724 8.139 585 7.19%
Insurance-Business 6,674 6409 165 2.57%
Store Expanses,Supplies and Bags 18,694 14,529 4,165 28.67%
Travel/Mileage Reimbursement 814 814 0.00%
Office/Warehouse Supplies&Expenses 4,992 867 4,125 475.78%
Ext.Maintenance Services 2,527 1,785 742 41.57%
Contract/Service Agreements 7,511 0,733 778 11.56%
Postage 416 842 (226) 0.00%
Professional Services(legal/audit) 1,975 - 4,402 (2,427) -55.13%
Dues/SubscdpllonslLlcenses 303 -302 1 0.33%
Credit Card ProcessinglBank fees 41,516 36,323 5,193 14.30%
Tralning/Education/Meeting 3,036 3,036 100.00%
Burglar Alarm&Security '575 - 575- - 0.00%
Vehicle Expense 2,211 2,000 211 10.55%
Uniforms - 2,699 (2,699) 0.00%
Interest(Debt Service) 4,774 -2,197 2,577 117.30%
Interest(Leases) 3,548 3.648 100.00%
Cash over/short 176 (121) 297 -245.46%
Contingencies/Misc. 5 _ 98 103 -105.10%
Total Operating Expenses 137,1001 112,659 24,441 21.69%
Total PayrolllOperating Expenses 447,407 347,334 100,073 28.81
Income from Operations 249,697 309,129 (69,432) -19.23%
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Other Income
Investment Income 841 186 655 352.15%
Miscellaneous 0.00%
Total Other Income 841 186 655 352.15%
Net Income Before Distributions 250538 309315 (58,777) -19.00%
Statutory Distributions: )
Law Enforcement(5%) 14,000 13,833 167 1.21%
Alcohol Rehabilitation&Education(7%) 21.000 19,750 1,250 6.33%
Total Statutory Distributions 35,000 -33,683 1,417 4.22%
Net Income Before Profit Distribution 216,538 275,732 60,194 -21.83%
Profit Distribution:
Orange County-General Fund 58,334 44,167 14.167 32.08%
Net Income(Loss)before depreciation 167,204 231,666 (74,361) -32,11%
34,726 36,808
122,478 194,757 (72,279) -37.11%
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Year to Date Sales Comparison current) (current)
Sates PY 2023 FY 2022 Change %
Retail Liquor 19,753,747 19,574,019 379,726 1.96%
Wine Sales 28,891 -32,795 (3,904) -11.90%
LED Sales 3,612,477 3,268,479 543,098 16.64%
Total Sales 23,585,116 22,676,203 919,822 4.06%
Net Income(YTD) 1,050,204 Y4B2223 432,019 -29.15%
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Ofange County ABC Board
Actual to Budget Comparlson
For the nacel year ending 0613012023 Affaehmant'C'
MARCH wo 2023 Balance %
Sole. 2023 Budget Remelning Remaining
Liquor Sales 2,101,516 19,753,747 24,971,330 5,217,583 20.89%
Wine/Mixer 1.978 28,891 39,500 10,609 26.e6%
LBD 481.898 3 812 426 4,407,485 595,009 13.60%
j Grass Sales 2,585,392 23,595,114 29,418,315 5,823,201 19.79%
Taxes mount on gross sales 604793 5,486,131 6;894,445 1,408,314 20.43%
Net Sales 1,980,599 18,108 983 22,523,870 4,414,887 19.60%
Coal of Balsa oncivenameanexyegmlmaonl 1,283,495 12,089,486 15,367,930 3,278,444 21.33%
Grass Profit 692,104 6,019,497 7,155,940 1,136 443 15.88%
Payroll and Related Expenses I 5ennbmptnk
Salaries a ad Wages 202,613 1,805,980 2,237,145 431,165 10.27% 25.00%
Ferrol l Taxes 19,766 142,187 174,345 32,158 18.45%
Retirement 28.129 195,595 231,910 36,315 16.66%
Group Health Insurance 39,476 327,906 422,675 94,769 22.42%
Retiree's Group Insurance 11,513 103,612 131,11SO 28,238 21.42%
Human Resources 895 17,724 22,000 4,276 lR44% !
4011, 7p202 51,356 69,395 18,039 26.99% 1
PtoceasInto fees 511 6,768 8,500 1,732 20.38%
Total payroll related expenses 310,307 2,651128 3297,820 646,692 19.61%
Operating Expenses j
Board MemberelMeelingfrarv.U.Ining 707 5,475 6,600 1,125 17.05%
Rent 4,300 39,785 54,300 14,515 26,73%
Lease Amortlaatlon 20,507 191,527 243,000 61,473 25.30%
flepalrs&Maintenance-Bldgs 1,241 22,036 40,000 17,964 44.91%
flepalrs&Mahon ance-Equip. 1.974 17;206 20,000 2,794 13.97%
Utilities,Telephone,Internet 8,7IA 73,728 95,950 22,222 23.16%
Business Insurance 6,574 591115 75,000 15,985 21,18%
Store S...I.,Bags and Expenses 18,694 ) 143,178 175,000 31,822 18.18%
Employee Travel 814 1,669 1,500 (169) -11.27%
Office Supplies&Expenses 4,992 25,602 28,000 2,398 &Ell
Maintenance Services 2,527 18,545 26,400 2,855 29.75%
Service Agreements(Dam/HVAC) T511 69,013 84,250 15,237 18,09%
Postage 416 2,503 3,100 597 19.26%
Professlonal Fee,buff.)(audit and le gal) 1.976 20,091 35,000 14,909 42.60%
Does&Subscriptions 303 3,410 4,900 1,49D 30.41%
Credit Card Processing 41,516 399,839 475,500 85,662 18.02%
Training and Education 3,036 7,765 10,000 2,235 22,35%
Burglar Alarm and Security 575 5,175 2,200 2,025 28,13%
Vehicle Expense 2,211 21;748 28,500 6,752 23,69%
Uniforms - 2,423 4,200 1,772 42.31%
Debt Service(interest expense) 4,774 ' 35,546 53,375 17,829 33,40%
Interest greases( 3548 33,330 45,150 11,820 26.18%
Cash aver/short 176 427 750 323 43.07%
Contingancles/Mist. 6 190 500 310 62.00%
Total operating expenses 137,100 1,179,325 1,518,175 338,850 22,32%
Total Operatinghpayroll Expenses 447,407 3.830.4521 4 815,995 985,543 20.46%
Income from Operations 249,697 2,189,045 2,339,945 150,900 6.45%
Olharmcome
Interest Income M1 4,150 2,DDO (2,158) -107.90%
Miscellaneous p 1,500 1,500 100.00%
Total Caher Income 841 1 .4,15E 3,500 (658) -18.80%
Net Income Before Profit Mainland... 250,538 2,193,203 2,343,446 150,242 6.41%
Statoll Distribution.
Lew Erdarcement 14,ODO 126,900 168,000 42,000 26.00%
Alcohol Rahab&Ed 21,00) 189,000 252,000 63000 25.00%
Total Statutory 0lstrlbutions 35,00D 316,000 42D,00 105,OD0 25.00%
Not Income Before Profit Dlstrlbuticn 215,538 1,878,203 1.923,445 46.242 2.35%
Profit Distribution
Orange Counly-Oen Fund 50334 525,000 200,000 17SPOW 26.00%
Workln9 Capital R.WIF.W: 167,204 1,363,203 1,223,945 129,756 -10.81%
OepredeMan(rw,Mudge(ed NerN 3d.r,a W2.00 4255 C00
122A78 11,050,204 708p45
Capitol OHllev Month YTID Budget eua¢u nmawne
Store N4(Mebane)
Store construnlon lal 1.162.185 1,265.100 112,915 8.93%
Change OAen/Endreerlag/Pralect Administration 0 2314N 236.000 211,596 90.04%
Furniture,fixtures and equipment(FEE) 2,217 84,933 106,260 80,317 48.60%
Resurface floors/office 0 0 0 - 0.00%
Copier/office 0 5,949 6.960 1
Refrigerator units ifive stores) 0 2.580 7,600 4,920 65.60%
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Southern Village renovations 0 122,168 122,20D 42 -100.00%
Capital Receipts
Debt service proceeds(FH) (188.584) fl,152,165) (1,219,335) (67,150) 5.51%
'- Appmpdatcd fund balance(RSB) 0 0 (677,810) (677,810) 100,00%
Debt Service 1pll
Trulst(Chapel Hill HIII Nunn) 0 8]],810 6]],610 -
First HOtimn(Mebane Store) 13,228 26,486 64440 27,954 51.35%
15,445 M,3201 636,105 (3W,215) 48.30%
5
ORANGE COUNTY ABC BOARD—AGENDA FORM
Meeting Date: April 18, 2023 Agenda Item#4B
Regular Session X
Closed Session_
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Presenter/Information Contact: Ron McCoy
Subject: March 2023 Year-to-Date Retail and Mixed Beverage/LBD Store Sales
Attachment(s):
1. Attachment "A" Comparative Statement of Monthly and Year-to-Date Retail and
Mixed Beverage Sales by Store for March 2023 and 2022 (Page 3)
2. Attachment `B" Comparative Statement of Monthly and Year-to-Date Retail and
Mixed Beverage Sales Rankings for March 2023 (Page 4)
3. Attachment "C" Comparative Statement of Fortified Wine Sales by Store for March
2023 and 2022 (Page 5)
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Brief Summary/Explanations:
Comparative Statement of Monthly and Year-to Date Retail/LBD Sales by Store (vane 3)
Retail store sales for the month of March ($2,101,516) were up 5.81% from the previous
year. Disregarding the new Southern Village store (8), Hillsborough(1) saw the highest
increase (+$16,976, 11.09%) followed closely by Ram's Plaza (2),up $15,731 (4.21%).
Meadowmont(5)was down-$4,070 (-2.43%) as was Carrboro (-$968, -0.27%).
Commercial/LBD sales ($481,898) were up 6.10% for the month. Ram's Plaza(2)
increased by$14,450 (5.09%) while Carrboro (7) had the greatest percentage increase,up
17.32%with$13,686.
With 175,467 bottles sold for the month, consumption was up in all categories: retail
(+11,618, 17.68%),retail "minis" (1,324, 1.70%) and LBD (467,2.53%).
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Year-to-date retail sales ($19,753,748) were up $379,729, a modest 1.96%. LBD sales j
for the year($3,812,477)were up $543,998 (16.64%).
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Comparative Monthly and Retail/LBD Sales by Store Rankings (page 4)
Ram's Plaza (2) led all retail sales ($389,250) followed closely by Carrboro (7) with
$359,832 and Oakdale(10)with$349,657. Ram's Plaza(2)also led in LBD sales with$298,445.
Comparative Monthly and Year-to Date Fortified Wine Sales (Page 5)
Ram's Plaza(2)led in fortified wine sales ($475), followed by Meadowmont(5) ($327).
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Page 1 of 5 pages
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ORANGE COUNTY ABC BOARD—AGENDA FORM
Meeting Date: April 18, 2023 Agenda Item AB
Regular Session X
Closed Session_
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Action Requested:
1. Consent Agenda Item.
2. Review and discuss as needed.
Financial Impact: See Above
Staff Recommendations/Comments: None
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Page 2 of 5 pages
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Orange County Board of Alcoholic Beverage Control
Comparative Statement of Monthly and Yeardo•Date Retail and Mixed Beverage Sales by Store j
For the month of MARCH 2O23 and 2022 Attachment A" -
Monthly Liquor Sales of
Retail Sales rayemr.nnm2ed 93/O11202303/3112023 O0112022-03131/2022 difference %increase retail sales
Hlllsborough(1) 169,990 153,014 16,976 11.09% 8.09%
Rams Plaza(2) 389,250 373,519 15,731 4.21% 18.52%
Chapel Hill North(3) 277,652I 276,959, 693 0.25% 13.21%
Mebane(4) 198,827' 195,607. 3,220 1.65% 9.46%
Meadowmont(5) 163,288'. 167,358 (4,070) -2.43% 7.77% !
Eno/Durham(6) 123,962'. 118,004. 5,958 5.05% 5.90%
Carrboro(7) 359,832' 360,900'. (968) -0.27% 17.12%
Southern Village(8) 69,058', 0 69,058 100.00% 3.29%
Oakdale(10) 349,6571 340,812 8,845 2.60% 16.64%
2,101,516' 1,986,073 115,443 5.81%
LSD %of Lan sales
Rams Plaza(2) 298,445'. 283,995' 14,450 5.09% 61.93%
Mebane(4) 1,6591 1,451 208 14.33% 0.34%
Meadowmont(5) 13,899' 14,215. (316) -1.22% 2.88%
Carrboro(7) 92,690' 79,004. 13,686 17.32% 19.23%
Oakdale(10) 75,205'. 75,519 (314) -0,42% 15.61%
481,898. 454,184' 27,714 6.10%
TOTAL 2,583,414', 2,440,257 143,157 5.87%
Total Bottles Sold 03/01/202303/31/2023 03/01/2022A3/3112022
Retail 77,330 65,712 11,618 1L68%
"minis"ISO ml) 79,237 77,913 1,324 1.70%
LSD 18,900- 18,433 467 2.53%
175,467- 162,058 13,409 8.27%
Year-to-Date Liquor Sales %of
Retail Sales@ystamnumberl 07/01/3022-03/31/2023 97/0112021-03131/20U difference %Increase retail sales ".
Hillsborough(1) 1,530,603'; 1,443,138 87,465 6.06% 7.75%
Rams Plaza(2) 3,644,754'. 3,747,447. (102,693) -2,74% 18.45%
Chapel Hill North(3) 2,633,020'.. 2,687,024 (54,004) -2.01% 13.33%
Mebane(4) 1,900,837 1,850,023 50,814 2.75% 9.62%
Meadowmont(5) 1,629,227 1,654,792 (25,565) -1.54% 8.25%
Eno/Durham(6) 1,157,584.' 1,175,661 (18,077) -1,54% 5.85%
Carrboro(7) 3,450,686. 3,528,423' (77,737) -2.20% 17.47%
Southern Village(8) 427,455 0'. 427,455 100,00% 2.16%
Oakdale(10) 3,379,582' 3,287,511. 92,071 2.80% 17,11%
19,753,748t 19,374,019 379,729 1.96% j
LBD %of LSD sales
Rams Plaza(2) 2,348,019' 2,122,350 225,669 10.63% 61.59%
Mebane(4) 10,408: 10,119. 289 2,86% 0.27% l
Meadowmont(5) 125,021 105,337 19,684 18.69% 3.28%
Carrboro(7) 713,009 573,387 139,622 24.35% 1830%
Oakdale(10) 616,020'. 457,286 158,734 34.71% 16.16%
3,812,477'. 3,268,479 543,998 16.64%
TOTAL 23,566,225'. 22,642,498. 923,727 4,08%
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Orange County Board of Alcoholic Beverage Control
Comparative Statement of Monthly and Year-to-Date Retail and Mixed Beverage Sales Rankings
For the month of FEBRUARY 2022 Attachment "B"
Sales Rankings(Liquor)
Retail Sales 03101/2023-03/31/2023 RANK %of Total
Rams Plaza (2) 389,250 1 18.52%
Carrboro(7) 359,832 2 17.12%
Oakdale(10) 349,657 3 16.64%
Chapel Hill North (3) 277,652 4 13.21%
Mebane (4) 198,827' S 9.46%
Hillsborough (1) 169,990 6 8.09%
Meadowmont(5) 163,288' 7 zn%
Eno/Durham (6) 123,962' 8 5.90%
Southern Village(8) 69,058 9 3.29%
2,101,516 100.00%
LBD 03101/2023.03/31/2023 %of Total
Rams Plaza (2) 298,445 1 61.93%
Carrboro (7) 92,690', 2 19.23%
Oakdale (10) 75,205" 3 15,61%
Meadowmont (5) 13,899 4 2.88%
Mebane (4) 1,659 5 0.34%
481,898
Page 4
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Orange County Board of Alcoholic Beverage Control
Comparative Statement of Year-to-Date Fortified Wine Sales by Store
For the month of MARCH 2O23 and 2022 Attachment "C"
Wine Sales by Stores %of
Wine Sales 1bvstore number) 03/01/2023-03/31/2023 03/01/2022-03/31/2022 difference %increase retallsales
Rams Plaza(2) 475 299 176 58.86% 24.01%
Meadowmont(5) 327' 234 93 39.74% 16.53%
Carrboro(7) 287, 557 (270) -48.47% 14.51%
Oakdale(10) 248' 501 (253) -50.50% 12.54%
Hillsborough (1) 157 221 (64) -28.96% 7.94%
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Southern Village (8) 156, 0 156 100.00% 7.89%
Mebane(4) 131; 232' (101) -43.53% 6.62%
Chapel Hill North (3) 104' 466, (362) -77.68% 5.26%
Eno/Durham(6) 93 143' (50) -34.97% 4.70%
1,978 2,653' (675) -25.44%
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Page 5
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ORANGE COUNTY ABC BOARD—AGENDA FORM
Meeting Date: April 18, 2023 Agenda Item#4 C
Regular Session X
Closed Session
Presenter/Information Contact: Ron McCoy
Subject: Statewide Sales Report for March,2023
Attachment(s):
1. Attachment"NC Statewide Sales Report of Spirituous Liquor(Retail and LBD Sales)"
March, 2023
Brief Summary/Explanations:
Of 172 boards in the state, 26 boards achieved sales greater than $1 million dollars in March.
These boards collectively produced 71.91% of total sales in the state. Total liquor sales in North
Carolina for March were $157,139,561, up 7.73%from the previous year.
With total liquor sales of$2,583,414, Orange County ABC moved down one position to 12th
place. Orange County ABC accounted for 1.70% of liquor sales in the state.
Mecklenburg County ABC was the top revenue producer ($23,377,868), followed by Wake
County ABC with$19,489,220.
Action Requested:
1. Consent Agenda Item.
2. Review and discuss as needed.
Financial Impact: See Above
Staff Recommendations/Comments: None
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Page 1 of 2 pages
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ORANGE COUNTY ABC BOARD _AGENDA FORM
Meeting Date; April 18, 2023 Agenda Item # �J
Regular Session X
Closed Session
Presenterlinformation Contact: Office Staff
Subject: Management Updates as of March 16, 2023.
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1. Law Enforcement
Law enforcement reports will be available at the meeting.
2. ADA ramp at the old Hillsborough Store
The issue has been resolved with the customer involving the Hillsborough store.
The email exchange is attached for reference. Email came in June 2021 at 11:55
and was responded to at 12:26. It was during the time we were getting inundated
with COVID masking complaints and unfortunately completely fell off the radar.
3. ABC Association Annual Meeting
The ABC Board Association annual meeting is August-6-8 In Cherokee. Just
trying to gauge interest in any board member who wants to go so when sign-ups
go out, we can be prepared.
4. Mebane Project Timeline
The store opened on April 5 at 9:00. The old store is to be demolished
immediately after making way for the new parking lot. Lot should be ready end of
May-Early June.
Page 1 of 1 pages
ocabc@orangeabc.com
=rorn: G M
Sent: Wednesday, June 23, 2021 12:26 PM
To: tim94gt@yahoo.com
Cc: assistant gm
Subject: RE: abc.nc.gov Contact Us - Concern
1 received this message forwarded from the ABC Commission.
The doors are currently in the process of being completely replaced with better a functioning unit.
The store in question is 45 years old and I have not had any issues reported about the ramp grade.
I will visit this store soon to access the situation.
We want to make it as easy and safe as possible for anyone to access the store.
Thanks for pointing this out,
Tvvu DLcp'0�S
Orange County ABC
General Manager
www.o_rangeabc.com
},e. 'l ti S n p $"Ai`� ti vY
/ f
From:SVC_ABC.Contact<contact@abc.nc.gov>
Sent: Wednesday,June 23, 2021 11:55 AM
To:GM <ocabc@orangeabc.com>
Subject: [EXTERNAL] FW: abc.nc.gov Contact Us - Concern
Good afternoon,
The below correspondence was received to the general Contact Us email here at the NC ABC Commission. Would it be
possible for a member of the Orange County ABC Board to reach out to this individual to discuss the issue, since it is
store-related? If you need any assistance from staff here at the Commission, please let me know and I will connect you
to the best of my ability.
Best regards,
Austin McCall
Information & Communications Specialist
North Carolina ABC Commission
Austin.McCall@abc.nc.,gov � }V-c.7,.b
om: ti_m94gt@yahoo.com <t1m94 t ahoo.com>
Sent;Tuesday, June 22, 2021 5:12 PM
To: SVC—ABC.Contact <contact@abc.nc.gov>
Subject: abc.nc,gov Contact Us-Concern
1
Regarding: Concern
From: Timothy Moore
Location: Rougemont, NC
Phone: 9196714526
E-mail: tim94 t ahoo.com
Comments: I hope my E Mail finds the right person.. I have been going to the abc store on 201
Cornelius Street in Hillsboro Inc for sometime now; and i have to complain about the short
steep ramp that is there. I am in a wheelchair and this ramp is to steep and dangerous..
The ramp is not ADA code.. There are no hand railing for the disabled to use. I"ve asked
the manager to try to get this fixed but seems that he can't get anywhere.. I was in the
store today and nearly fell out of my chair trying to hold onto my bottle from sliding off
my lap. Someone need to get this fixed this week.. i"m sure the ADA would not approve
of how steep and short this ramp is. Also, not sure whos idea it was to put those super
heavy doors on there but i can't open them.. Someone has to help me every time. I need
someone to please contact me when this problem is taken care of.. I don't want to get
more people involved. Thank you...
Email correspondence to and from this address may be subject to the hlorih C:aralwa Public Records Law and may be disclosed to third parties by an authorized
state officsal
2
ORANGE COUNTY ABC BOARD —AGENDA FORM
Meeting Date: April 18, 2023 Agenda item # �✓
Regular Session X
Closed Session
Presenter/Information Contact: Tony DuBois
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Subject: Board Goals j
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We will have a discussion about Board Goals. Many things got upended by the
pandemic including board gaols.Previous board goals are attached.
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Staff recommends:
Discussion about Board Goals,
Page 1 of 1 pages
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Orange County ABC Board Goals for 2018/22
Distributions Distributions nr9fitabilit,r @Rd rnr-,.,r,r,ir.RGe
Grant Process County Funding Budget {OF the ri,rtmmer b@S 14
ReVieW the Gr@nt P7 9C=e d Make cle4 innr f„r.,-lir.rt
1-�udgetiRg preGess Distributions
vuub��,„s�T
Target Cemp4e-t�[ County Funding Formula
7 Review the �a eFk;nrs
Facilities Community Outreach
Capital Improvement Plan BOCC Annual Report
- nrrt er=te fi t ern n^, r9ll ,Rd IRevio ( unrF_ Pnn •fres
fl
avnnnrlitiires to see if a .- Rt„
• 1Al-f--[+tnn fnrrr_ae,}lirzir}5rt
.GF,,,
aupgFades. Target GeFRpletian 7_1 C
Target C$mpIetieT,--g-1•S
Personnel
nnel Goals Facilities
Strategic Plan Performance Review Process Potential New Store Site
Long Range Planning Leek at the r „Itr of the
nnrfnrr.-,anrn rnvi,1,., p
47 and mein fE) Fd , Ml
of}nr th` ch@Rge 'n 2G 1 P1a_nr W r h@s Tease
..1., a,Ve7/br-Pd!,in fit
Target Cempletign ;. further small of I-.rrtr, Gha ter.. 946
Strategic Plan Personnel (New)
Board Goals Facilities Board Member Handbook
Set beapd go-4-44.5--felic the next Open Chapel Hill North Store
('nmitr.lete the rnnstr r-+i. Gf hAAdhnnL sep ate fr
peFferrRaRGereview of r�nn v
6-16
Personnel Goals
1'D�efine Training Plan Personnel Goals
11a11rtIAH ^'1 +'r-ir,ir,r-r PIn.w
Personnel Goals Pay and Class Study
Pay and Class Study Review EUFFeRt Pay scale a,-.0
InSti`utinrt a liVinn Wage Fe GGm l`I -,rl mnn ' stm r.tr Rd
eupro n+ r.mnlriironc ' , "p
-16
Distributions Community Outreach
Facilities
Review Grant Funding €va•I•s�a-�e-n•ew steKe �-,��,
-emplet` FepE)rt to 991-c. '
Ytln��re UQ ;;Rd rlr-.a., plans
4-17 (completed early)
�3.LLr{na}ie-,rt
Facilities Customer Service
Personnel Store teases LBD Customers
GM Review/ Contract Review GHrreRt StGFe le@se d Review_l_RCl Rost PFar=tiees t.-,
a S4@te ff tG rnl9Gat.? 3 1G Anr-1 errinrinn mn}h.,.-lr -,.-.rJ
7mnlnti..n Of l-�r�arrl nn I
�mpietiep Facilities
SUOgeSt
Store Location Review 12-16
Grange County ABC Board Coals for 2018/22
Community Outreach Facilities Additional Goals Add Here
Longer Term Goals
as pessible iRPerGGR These could flip flop or run
f3reS .RtatiGR concurrently depending on
2-4-7 temporary location availability
Customer Service for Carrboro and unanticipated
Community Outreach Special orders timing on Southern/Mebane
opportunities
3-17 10-18 janwary 2014
Customer Service
.3iltl I.�i�lchrs rn..`r�a
Facilities LBD Customers R&A >,n,¢i,a
440;gp_Ctnga ##'1 Review 1139 Best pFa-+irn�s jWly
RamT's DI
rrarrtr-ro-'cp
&4-7 G@gR�ypes sa-uthern Village Area
,.i0
Fall 2
Facilities Operations
Ongoing Community Outreach
Local Chamber meetings
Orange Partnership
Facilities Personnel Local Law Enforcement
POS Implementation Employee File Audits Southern Coalition
IRStall all nn,., n S hard,.,aF Town and Gown Initiative
and-seft�vare '�r file by CA! aR4 Other community meetings
m
rornmrm
r y� rr
Facilities
VVGc k nn r,I@RS t8 19Hild ReW 4-1-9
Suggestions
Move Grant Process Online
'Further clean-up of handbook
Personnel Goals and p�ohcy updates
Policy Manual Review
aid ideRtifs, p(DliGAeS to be Completed Goals Fall Above
Cl1L(its-ed G9R:)e Up With a
949
evise Harassment policy
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ORANGE COUNTY ABC BOARD
Open Meeting Board Minutes
Tuesday May 23rd, 2023 10:00 a.m.
Location: 601 Valley Forge Road Hillsborough,NC 27278 j
Scheduled attendees:
Patrick Burns, Board Chair Elizabeth Carter,Vice Chairman
Mike Zito, Member Melvin Green, Member
Judson Williamson,Member Tony DuBois, General Manager
Angela Willoughby, Asst. GM Julie Mebane,Board Secretary
Amy Fowler, BOCC Liaison Ron McCoy,Finance Officer
Taylor Jackson, Human Resources
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Scheduled absence: Chris Willett, Beemer, Hadler& Willett, P.A
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Call to order: at 10:00 am, a quorum was present and Mr. Burns, Board Chairman,
called the Board Meeting to Order.
Mr. Burns read the Mission Statement: The Mission of the Orange County ABC
Board and our employees is to serve our locality responsibly by controlling the
sale of spirituous liquor, returning profits to Law enforcement, Alcohol
Education, and the County Fund while providing excellent service in customer
friendly, modern, and efficient stores.
Mr.Burns read the Conflict-of-interest Statement. The question was asked: does
anyone have a conflict of interest with respect to any matters on the agenda? All
present said nay.
Approval of the Open Meeting Agenda:Mr. Zito made a notion to approve the agenda,
Mr. Green seconded the motion and the vote carried.
Minutes of the open session April 18,2023 were presented. Ms. Carter made a motion
to approve the open session minutes as presented., Mr. Green seconded the motion and the
vote carried.
Consent Agenda: April 2023
• Financial Reports:
• Comparative Statement of Net Assets
• Comparative Revenue and Expenses for April 2023
• Actual-to-Budget Comparison for April 2023
• April 2023 and Year-to-Date Retail sales
• Statewide sales report
Discussion was held. Mr. Williamson nlade a motion to approve the April Consent
Agenda; Mr. Zito seconded the motion and the vote carried
Management Updates.
• Law Enforcement: This report is required by the NCABC.
• Board Goals: Goals have been updated and new goals may be added at any time.
• Legislative Update: Mr. DuBois went over the possible State legislative updates to
existing ABC practices currently under consideration.
• Project Update: The ribbon cutting will take place once the parking lot is
finished, possibly in the second or third week in June, 2023.
• General Manager. Review: Ms. Willoughby gave instructions on the use of
Trackstar for the General Manager's review and informed the Board that a link to
the General Manager's review will be sent out in an email next week. All reviews
will be submitted to Mr. Burns, Board Chair. Reviews will be discussed in a closed
session at the next Board meeting.
Budget Timeline and Draft Budget: Mr. McCoy presented the 2023-2024 Draft Budget
and budget timeline. The Board will make any needed changes and approve the budget at
the next Board meeting in June.
2023-2024 Grant Discussions: Law Enforcement, Alcohol Rehabilitations and Education,
and Orange County General Fund Grants were discussed. Mr. McCoy presented a detailed
outline of grant amounts awarded in prior years as well as new requests from each
Grantee. The Board discussed the requests and funding will be voted on at the next Board
meeting on June 20, 2023.
Board Comments: Ms. Carter and Mr. Williamson thanked Mr. McCoy for making the
grant process easier to navigate. Mr. Zito stated it was his second year having to go
through the grant process and he feels that it was smoother this year. Mr. Green thanked
Mr. McCoy for the graphics that made the grant process easily understood. Mr. Burns
thanked all the Board members for their comments on the grant process. Mr. Burns also
wants to let grantees know their requests for increased funding is not an automatic "yes".
At I2:IIpm Mr. Green made a motion to adjourn,Mr. Zito seconded the motion and the
vote carried.
M ing adjourned 44
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Chair's Signature and Date ecretary's Signature and Date
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ORANGE COUNTY ABC BOARD
Proposed Agenda for Open Session
Tuesday May 23rd, 2023 10:00am
Scheduled attendees:
Patrick Burns, Board Chair Elizabeth Carter,Vice Chairman
Mike Zito, Member Melvin Green,Member
Judson Williamson, Member Tony DuBois, General Manager j
Angela Willoughby, Asst. GM Julie Mebane, Board Secretary
Amy Fowler, BOCC Liaison Ron McCoy, Finance Officer
Taylor Jackson, Human Resources
Visitor(s):
Scheduled absence: Chris Willett, Beemer, Hadler&Willett, P.A
1. Call open session meeting to order. (10:05 am)
• The Mission of the Orange County ABC Board and our employees is to
serve our locality responsibly by controlling the sale of spirituous liquor,
returning profits to Law enforcement,Alcohol Education, and the
County Fund while providing excellent service in customer friendly,
modern and efficient stores.
• Does any member of the Board have a conflict of interest or any condition
or fact that might create the appearance of a conflict of interest with
respect to any matters on today's agenda?
2. Discuss proposed agenda, revise as needed and adopt the agenda.
3. Minutes of Open meetings-April 18, 2023
4. Consent Agenda: May 2023
a. Financial Reports:
i. Comparative Statement of Net Assets
ii Comparative Revenue and Expenses for May 2023
iii Actual-to-Budget Comparison for May 2023
b. May 2023 and Year-to-Date Retail sales
c. Statewide sales report
5. Management Updates.
6. Budget Timeline and Draft Budget
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7. 2023-2024 Law Enforcement Grant Funding discussion.
8. 2023-2024 Alcohol Rehabilitations and Education Grant Funding discussion.
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9. Orange County General Fund discussion.
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10. Closed session if needed.
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11. Board Comments.
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ORANGE COUNTY ABC BOARD
Open Meeting Board Minutes
Tuesday April 18, 2023, 10:00am
Location: 601 Valley Forge Road Hillsborough,NC 27278
Scheduled attendees:
Patrick Burns, Board Chair Elizabeth Carter, Vice Chair
Mike Zito, Member Tony DuBois, General Manager
Judson Williamson,Member Ron McCoy, Finance Officer
Angela Willoughby, Asst. GM Julie Mebane, Board Secretary
Amy Fowler, BOCC Liaison Taylor Jackson-Human Resources
Melvin Green, Member
Scheduled Absence: Chris Willett,Beemer,Hadler &Willett, P.A
Call to order: at 10:00 am, a quorum was present and Mr. Burns, Board Chairman, called
the Board Meeting to Order.
Mr. Burns read the Mission Statement: The Mission of the Orange County ABC Board
and our employees is to serve our locality responsibly by controlling the sale of
spirituous liquor, returning profits to Law enforcement,Alcohol Education, and the
County Fund while providing excellent service in customer friendly, modern, and
efficient stores.
Mr.Burns read the Conflict-of-Interest Statement. The question was asked: does
anyone have a conflict of interest with respect to any matters on the agenda?All present
said nay.
1. Approval of the Open Meeting Agenda: Mr. Zito made a motion to approve the agenda, Ms.
Carter seconded the motion and the vote carried.
2.Minutes of the open session March 21, 2023, were presented. Mr. Zito made a motion to
approve the open session minutes as presented, Mr. Green seconded the motion and the vote
carried.
3. Consent Agenda: March 2023
a. Financial Reports:
i. Comparative Statement of Net Assets
ii Comparative Revenue and Expenses for March
iii Actual-to-Budget Comparison for March 2023
b. March 2023 and Year-to-Date Retail sales
c. Statewide sales reports
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Discussion was held. Mr. Green made a motion to approve the March Consent Agenda; Mr.
Williamson seconded the motion and the vote carried.
4. Management Updates
Law Enforcement: This report is required be the NCABC
ADA Ramp at the Old Hillsborough Store: The issue has been resolved with the customer
involving the Hillsborough store. The email exchange is attached for reference. Email came in
June 2021 at 11:55 and was responded to at 12:26. It was during the time we were getting
inundated with COVID masking complaints and unfortunately completely fell off the radar.
ABC Association Annual Meeting: The ABC Board Association annual meeting is August 6-8
in Cherokee. We are trying to gauge interest in any board member who wants to go so when sign
ups go out, we can be prepared.
Mebane Project Timeline: The store opened on April 5`h at 9:00. The old store is to be
demolished immediately after making way for the new parking lot. The lot should be ready by
the end of May-early June. j
5. Board Goals: The current Board Goals were discussed and new goals will be added as
needed throughout the upcoming year. Several goals were added at the meeting already.
6. Board Comments: Mr. Burns would like to see the progress of our Grantees and an outline of
what they are doing. Mr. Green would like to see exactly where the funds are going with the
Grantees. Mr. Zito shared that Ms. Carter made a great comment about needing to know where
the funds are going as well. Mr. Burns thanked Mr. Green for all of the input he has brought to
the Board and thanked him and Mr. Zito for agreeing to a new term with the Board. Ms. Carter
thanked the new staff members, she feels like they have made a great improvement to the Orange
County ABC Board. Mr. Burns agreed with Ms. Carter and said the new staff members made a
positive and seamless transition to the Orange County ABC Board. Mr. Burns asked Mr. McCoy
for prior years of our Grant Process. We will have a live update on all Grants at our May Board
meeting.
At 11:51am Ms. Carter made a motion to adiourn, Mr. Williamson seconded the motion and
the vote carried.
Meeting adjourned.
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Chair's Signature and Date Board Secretary's Signature and Date
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ORANGE COUNTY ABC BOARD—AGENDA FORM
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Meeting Date: May 23, 2023 Agenda Item# 4c
Regular Session X
Closed Session_
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Presenter/Information Contact: Ron McCoy
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Subject: Statewide Sales Report for April,2023
Attachment(s):
1. Attachment"NC Statewide Sales Report of Spirituous Liquor(Retail and LBD Sales)"
April, 2023
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Brief Summary/Explanations:
With combined sales of$107,038,794 in April, 2023, 26 of 171 boards in the state achieved
sales greater than $1 million dollars. Mecklenburg County ABC led all boards in the state
($23,290,628), one of the few boards with a sales increase (+9.89%). Orange County ABC moved up
one position to 1 Vh place.
Total retail store revenues for the state were $117,757,036 (-1.50%) while total LBD sales
were $32,657,954 (+4.14%). Average total sales declined by -0.33%.
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Action Requested:
1. Consent Agenda Item.
2. Review and discuss as needed.
Financial Impact: See Above
Staff Recommendations/Comments: None
Page 1 of 2 pages
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ORANGE COUNTY ABC BOARD—AGENDA FORM
Meeting Date: May 23, 2023 Agenda Item #
Regular Session X
Closed Session
Presenter/information Contact: Office Staff
Subject: Management Updates as of March 16, 2023.
1. Law Enforcement j
Law enforcement reports will be available at the meeting.
2. Board Goals Update
Updated Board Goals based on feedback from the last meeting are attached.
3. Orange Partnership Coalition meeting 5/24 j
There is a coalition meeting on 5/24 from 9-10:30 at the Hillsborough library.
4. Legislative Update
There is an exhaustive list of possible legislative updates currently under
consideration.
5. Project Update
The store opened on April 5 at 9:00. The old store has been demolished and the
new parking lot is taking shape. There should be a ribbon cutting the third week
of June very close to the next Board Meeting.
6. General Manager review on Tackstar
The final evaluation form is moving online and there will be a short training in the
meeting on filling out the form for the GM review.
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Page 1 of 1 pages
State of North Carolina
Alcoholic Beverage Control Commission STATZ c-
4� ant�o rr>s
ABC Law Enforcement Monthly Report
GS 18B-501(f1) � '•�
Board:
orange County
Reporting Month/Year:
Apr-23 *' quAM v g�*
Regulatory Activity and Training
Violations Reports Submitted to ABC Commission
Total Number of Offenses Contained in Reports 1 HB
Sell to Underage Campaign Checks
Permittee Inspections
Compliance Checks 1 HB 3 CB
Seller/Server Training 1 CH
Alcohol Education
ABC Law Violations At Permitted Away From Permitted
Establishment Establishment
Sell/Give to Underage
Attempt to Purchase/Purchase by Underage
Underage Possession 3 CH
Unauthorized Possession
Sell/Give to Intoxicated
All Other Alcohol Related Charges 9 CH 1 HB 10 CH
Total:
Controlled Substance Violations At Permitted Away From Permitted
Establishment Establishment
Felony Drug Related Charges
Misdemeanor Drug Related Charges
Total:
Other Offenses At Permitted Away From Permitted
Establishment Establishment
Driving While Impaired
All Other Criminal Charges
Total:
TOTAL CRIMINAL CHARGES:
Agencies Assisted
Assistance Provided to Other Agencies
Remarks
Chapel Hill: 2 plain clothes ops at Harris Teeter. Cooperative effort with Carrboro
PD yeilding several violations. Carrboro: 4 Street-Level operations resulted in 19
referrals to OCPAD (Orange County Pre-Arrest Diversion). Hillsborough 1 Open
container in a motor vehicle. Orange County Security at store closings and
attended partnership meeting as well as joint Orange/Durham University task force
meeting.
Reporting Officer/Title:
4 Agencies Reporting
Report Date:
1-May-23
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Orange County ABC Board Goals for 2015/24
Distributions Distributions profitability and aan..n„ienne
Grant Process County Funding Budget far the a,, te„nnr barn 9_1 r
,..IReyltaw the Grant Rron andMake deousuens f unding -
nliahle for then my in the
ferward I ,.a nr ,. „.„nnns Distributions
Target Gempletion-1545 County Funding Formula
the Revle
Facilities •_, .v.WWRg nanital
Community Outreach
Capital Improvement Plan BOCCAnnual Report �eN �e „e„tr an en ar
relented F,,.,,..n.,n...,nu a„d f lR �!
Co „lete . art to ROCC I„
Consider aging i„ffastr, nture
646
Target Completion 3 15 personnel Goals Facilities
Strategic Plan Performance Review Process Potential New Store Site
Long Range Planning 1991(at the r S Its of the
Set a atrateftfar In g ter.,., erforFRaRGS eyiew pmeess
#2 and move feFwaFd with
AtFalOFOWth and fold any pete after th..nhangnn I„ 'If11 plans to .. fehase/lease
Target +'Wrther a„.all of large ehanaes
Strategic Plan Target Completion R-3; Personnel (New)
Board Goals Facilities Board Member Handbook
Set heaFd goals for the nem Open Chapel Hill North Store Create I.aa.d „, v„her
£isaal ..ear tying eals to the Complete the eenstr .etion of handheak s rate from
'JaGFfOFFRanee review of GA4 and move to the new to atlas erApleyee handlaaak
Target Completion 4 16 In the Chapel Hill North 6-16
Personnel Goals ShBp
Define Training Plan personnel Goals
De„ele„_a training plan Personnel Goals Pay and Class Study
establishing ti.mernes fgr new Pay and Class Study Review a..rre„t „ay reale and
emplayees and Ire„eh„..arl.s fen Instituting a living wage ,rev v„end ad w;tants and 'Trent employees. 7'e n4_f� pletlei; 116 InGlude !rApaGt 8-16 I
Community Outreach
Distributions Facilities
Review Grant Funding ROCC A.011d.-Yearcwduate new at„re to
Target Completion o 1�F ra 4-17 (completed early)
la..dgeting
Target com letlen-5-15 Facilities Customer Service
Personnel Store Leases LBD Customers
GM Review/Contract Re..iew a ent store leave „d Re. 1pw I Rn Rest Rrastines to
GM Peylew and p9ssible came up with „Ian to FoF
onew evaluate a „t distrih.Men
strategy to releoate 2_16 and erdering methads and
eempletien of board goals suggest iv„„reyeme:..ts
Facilities --��---....�.---..._.'--
larget Completion 5-15 Store Location Review 12-16
Reyiew all o ned atom
Orange County ABC Board Goals for 2015/24
Community Outreach Facilities
oa -" o_I»_ a Store #7 i
-- I, lr
as
sihle in nnrren C--arrbef-e Relilrl WillsbeFough
presE?Rtati9R 1-1-9 Euly 204"
244
Customer Service
Community Outreach Special orders
Review
�-.1nri-+1 nrrl.. r-tc.m fc.
SA1�I�c fn_Qnrier�Oarinrinn 50,41 ., R Village Arr.�.
I,ncf- nrartirec f.-. ..r5lirn to the
Call 7 z
GeFA inity 9 itFeael4 teel
4-14 10-18
Customer Service Ongoing Community Outreach
Facilities LBD Customers Local Chamber meetings
04ay . rare fL2 Review 191) Best Pra6tirnr as, Orange Partnership
Relerz@te Village Plaza steFe ;.-,t., they relate to r, w one Local Law Enforcement
R� y,r„'c ply,-, i m plmrl m� tatieR and make a Southern Coalition
T"C'�TILT�R
6-4E�h@Rges Town and Gown Initiative
10-Ig Other community meetings
Facilities Operations Additional Goals Added Here
HireaR untern to help e it with
Ctnro 41 n irl IJillchnrni 1.,1-1 Personnel
wig Evaluation process online for all
positions 6-23
Facilities Personnel
POS Implementation Employee File Audits Operations
Evaluate Banking Relationships
@Rd cnftl aFP_ 1747 filar by col a d 9-23
Facilities pFaGtlees Personnel VVG4 nn PI-_Rc to l i d r E�' 49 Position/Job
S£cirn_fF_7__in r-�rrl-�r�rn Td''escription/classification
updates 10-23
'n
Personnel Goals Operations
Policy Manual Review Grant Process Online with new
Completed Goals Fall Above language 2-24
4;
pl11e Aln;l. I 9Rge up with -, Personnel
Further clean-up of handbook
Q__18 and policy updates 4-24
Revise Harassment policy
eViSe the r,nlirY to ry ak@ 4
R:Ier_e eHFrent and tr@In
emrcmpleyees
1012
NC: North Carolina Considering ABC Bills During 2023 Legislative Session
The North Carolina General Assembly is considering several alcohol bills this session which, if enacted,
would modernize North Carolina ABC laws. The bills would authorize mixed beverages sales "to-go,"
authorize distilleries to sell bottles directly to restaurants, require transparency by local ABC boards in
the liquor allocation process, and allow happy hour discounts. If enacted, the bills would take effect in
late summer or early fall 2023. A summary of each of the pending alcohol bills as of April 24, 2023, is
as follows:
ABC Omnibus -- SB 490
• Eliminates mixed beverage tax and requirement for tax stamps on premixed cocktails
• Authorizes NC ABC Commission members and staff to sample alcohol products
• Authorizes cities and counties to enact ordinances to authorize local ABC Boards to open ABC
stores for Sunday sales after 12:00pm and on New Years, July 4th, and Labor Day
• Raises spending cap for industry members on product displays for a retail permittee from $300
to $1,000 per year per brand by an industry member (this includes product displays, such as
racks and shelving, and retailer advertising items, such as glassware, cups, coasters; authorizes
branded plug in coolers in ABC stores that are less than $1,500 per brand)
• Authorizes to go and delivery sales of mixed beverages by retail permittees in sealed
containers (reinstates the prior policy that was in place during the pandemic)
• Authorizes transport of these products in sealed containers by consumers
• Authorizes delivery service providers to deliver these mixed beverages along with food sold by
restaurants
• Authorizes mixed beverage permittees to order liquor from any ABC store in the county, rather
than one designated ABC store
• Authorizes mixed beverage permittees to use clear tape or adhesive to help prevent mixed
beverage tax stamps from falling off spirituous liquor bottles
• Requires local ABC boards to provide more transparency in how rare spirits are allocated to
retailers by requiring boards to submit plans to the Commission for distribution; Commission
has 15 days to approve or deny
• Requires local ABC boards to sell allocated products only to retail customers who are residents
of the county where the local board is located
• Requires Commission to notify industry members and local boards at least 60 days in advance
of the effective date of an approved retail price reduction for a spirituous liquor product
• Allows ABC stores to sell branded consumer specialty items, such as coolers, keychains, bottle
openers, and physical and electronic gift cards, and empty barrels in which spirituous liquor
was aged; gift cards can be purchased from ABC stores online and received electronically
• Authorizes local ABC boards to authorize sales of spirituous liquor below the distiller's price
• Authorizes sales of two mixed drinks per person per calendar day (up from one mixed drink per
person per calendar day) by distilleries at special events
Happy Hours and Discounts -- HB 94
• Authorizes cities and counties to enact ordinances to allow retail permittees to offer happy
hour, upon the retail permittees obtaining a special happy hour permit from the Commission
• This permit would allow retail permittees to sell alcoholic beverages at different price points in
a calendar day, sell more than one alcoholic beverage to a customer for a single price, offer
two for one or buy one get one deals on alcoholic beverages, and offer meals with alcohol at a
single price, regardless of whether the total price reflects a reduced price on the alcohol
• None of these discounts are currently allowed in North Carolina
• Retail permittees could also advertise the price and type of alcoholic beverages on outside
signage on their premises and via media
Distilleries Selling Direct to Restaurants and Bars -- HB 692
• Authorizes distilleries to sell bottles of spirituous liquor directly to restaurants and bars with
mixed beverage permits and for those restaurants and bars to open and serve on premise as
mixed beverages
• This represents a change in NC law, as restaurants and bars currently may only purchase
bottles from their local ABC boards
Temporary Event Spaces -- HB 603
• Authorizes a process by which local governments can establish temporary event venues
• May impact ABC law by expanding the number and types of places available for special events
and ABC permits
Incentivize Space Spirits and LuxurV Alcohol -- HB 578
• Provides a process for which persons purchasing qualifying spirituous liquor may apply to have
taxes capped on certain purchases of spirituous liquor in a single container that is at least
$50,000
• Process was created to incentivize new technologies in the manufacturing of spirituous liquor
by capping the tax on certain purchases, including spirituous liquor that has been aged for at
least twelve months in orbit
.reates a new definition of "luxury liquor," which is a single container of alcohol for which the
purchase price is at least $50,000; provides distillery is not required to remit excise taxes on luxury
ORANGE COUNTY ABC BOARD—AGENDA FORM
Meeting Date: May 23, 2023 Agenda Item #
Regular Session X
Closed Session
Presenter/Information Contact: Tony DuBois/.Ron McCoy
Subject: Budget Timeline for fy2023/24
fy2023/24 Budget Timeline
May 23,2023
Draft Budget presented to the board.
May 26,2023
Draft Budget forwarded to County Commissioners,ABC Commission,posted online and also in
office.
June 20"'
Prior to the Board Meeting a Public Bearing will be held. The board reviews the budget to
determine if any further changes are needed. Board makes any changes and approves the budget.
June 23"d
The Approved Budget is Bled with State ABC Commission and Orange County Commissioners.
This is required to be done within 5 days of adopting the approved budget.
Timeline in Brief
May 23rd Draft Budget Presented to the Board
May 26t" Send Draft Budget to ABC Commission, County Commissioners,Posted Online
and also in office.
June 20th Public Bearing prior to June Board Meeting
June 20th Board Meeting to make any changes and adopt budget
June 230 Send approved final Budget to ABC Commission, County Commissioners,Posted
Online and also in office,
July 13t Approved Budget in place
Budget Amendments to change the budget in the future must be approved by the board and the
board will authorize the Budget Officer to make advance changes to the budget prior to board
approval in all adjustments tinder$50,000.00.
Action Required:
Approve 2023/24Budget
Page 1 of 1 pages
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ORANGE COUNTY ABC BOARD—AGENDA FORM
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Meeting Date: May 23, 2023 Agenda Item#6
Regular Session X
Closed Session
Presenter/Information Contact: Ron McCoy
Subject: Draft BUDGET for Fiscal Year 2024
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Attachment(s):
1. Attachment"Page 4"Worksheet(Multi-Year Comparison)
2. Attachment"Page 5" Capital Improvement Plan
3. Attachment"Page 6" Annual Budget(Draft)
4. Attachment"Page 7" Annual Budget Ordinance (Draft)
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Brief Summary/Explanations:
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Current Year(2023)
Using sales and expenses for the current year through the end of April combined with May and
June figures from the previous year, we have forecasted FY 2024 numbers. Once sales for May
2023 are known,the final draft of the FY 2024 budget may be adjusted to project future sales more
accurately.
Sales are expected to trend downwards in the coming fiscal year, although sales at the new
Mebane and Southern Village stores are expected to increase. Therefore,we have projected overall
sales to increase a modest 0.86%. As payroll and operational expenses continue to increase, we
anticipate a decline in profitability.
1. Attachment"Page 4"Worksheet(Multi-Year Comparison)
The attached multi-year worksheet spans six fiscal years (2018-2023). 2018-2019 (shaded
gray) are two years prior to the pandemic. 2020-2022 (shaded orange) are the pandemic-era
years while the current fiscal year(2023) is shaded green.
2018 is used as the"base"year and annual percentage increases/decreases are noted for the
following years.
Income
Sales revenues increased considerably during the pandemic era. While sales have remained
elevated in the early part of the current fiscal year, sales have begun to slow down. Sales for 2023
are expected to reach $30,802,245, up 2.50% from the previous year. Sales for FY 2024 are
projected to reach $31,068,195 (up +0.86%), due primarily to expected increases in Southern
Village and Mebane.
Page 1 of 7 pages
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ORANGE COUNTY ABC BOARD —AGENDA FORM
Meeting Date: May 23, 2023 Agenda Item#6
Regular Session X
Closed Session
Expenses
GASB 87 requiring the capitalization of leases presented a series of calculations that
produced lease assets and liabilities, new lease amortization and interest expenses and reductions
to rent expenses in the prior fiscal year. As this is the first year that these items are being considered
in the annual budget, it remains unclear if these "expenses" should be part of the budget process.
Like depreciation,these items ultimately may be determined not to be relevant to the annual budget
process. For the time being, however, these items have been included as expenses.
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The amount paid annually for "retiree's group insurance" is calculated by actuarial.
Formerly on a three-year cycle, this calculation is now required each year. This year's calculation
will not be available until the latter part of June at the earliest. For this draft budget,the calculation
has been estimated.
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Payroll'
Prior to the pandemic,total payroll expenses were relatively consistent, increasing 3-5%per
year. In 2022 and 2023,additional labor payouts and increases related to the"Orange County Living
Wage" increased payroll expenses by 14% and 12%. As payroll expenses are anticipated to level
out, total payroll expenses have been increased 7.22% for FY 2024.
Operational Expenses:
Operational expenses generally increase 7-10% per year, following an initial 19% increase
at the onset of the pandemic in 2020.As the current fiscal year included expenses related to opening
two new stores, expense increases for FY 2024 are projected to increase 4.92%. This estimate
includes significant declines in store expenses (-6.51%) and office expenses (-17.61%).
Depreciation
While the depreciation of assets is recorded as a normal business outlay, per the NC ABC
Commission, it is not included in the annual budget as it is a "non-cash" expense. Estimated
depreciation "expenses" for FY 2024 are presented, however, for the benefit of the Board's
consideration.
Page 2 of 7 pages
ORANGE COUNTY ABC BOARD—AGENDA FORM
Meeting Date: May 23, 2023 Agenda Item#6
Regular Session X
Closed Session
Distributions
Grant distributions approved by the Board have been estimated based on requests from law
enforcement and alcohol education grantees. Requests from law enforcement($239,628)increased
$71,628 (42.64%), due primarily to the Town of Chapel Hill's request for a car. Requests from
community organizations totaled $297,461, up 18.04% from the previous year. For draft budget
purposes, we have placed benchmarks of$175,000 for law enforcement and $275,000 for alcohol
and drug rehabilitation. j
The budgeted allocation for the Orange County General Fund is derived from a request
received from Kirk Vaughn,Budget Director for Orange County. The requested amount($805,000)
is a 15% increase over the current year.
2. Capital Improvement Plan (Attachment"Page 5"):
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With the completion of the new Mebane store,the ten-year"growth"period of the Board is
ending.The five-year period beyond FY 2024 includes no capital expenses,outside of those related
to debt service.
Capital expenses for 2024 (including debt service) are estimated to be $362,500 to be paid
with a balance of funds retained from the present year. Expenses include:
A replacement delivery truck for the warehouse (*this expense has been pushed back
several years;truck is,from 2009)
• Additional storage racking, a replace fire panel, replacement hand scanners and a
replacement computer for the warehouse
Replacement monitor for the boardroom (current monitor is ten years old)
Replacement windows for the office (forpurposes of egress)
• Replacement digital video recorder(current recorder is ten-years old)
• Software to build an online portal for grants
• Upgrade security cameras (stores)
The first-draft Annual Budget (`Page 6') is presented for review as is the Annual Budget
Ordinance ("Page 7') for review and consideration.
Action Requested:
1. Review and discuss as needed.
Financial Impact: See Above
Staff Recommendations/Comments: None
Page 3 of 7 pages
Orange County ABC Board WORKSHEET
Multi Year Comparison Revenues and Expenses
pandemic period Bart need pmpasrd
201a 2019 2020 2021 2fl22 2023 2024
Sales {Actual (Actual) (Actual) (Actual) Actual 0/34,70"
Liquor Sales 15,978,795 17,111,567 20,957,517 24,871,380 25,433,956 25,699,955 26,459,625 3.00%
Wine/Mixer 21,500 26,978 43,999 44,816 41,249 39,270 40,050 k65%
LID 4,194,074 4,226,045 3,M7,1161 2,241,857 4,575,181 5,075,020 4,567,520 -10.00%
Gross Sales 20,194,369 21,364,590 24,028,572 27,158,053 30,050,286 30,802,245 31,067,195 0,86%
%irrrnrase base 505% 1247% 13.02% ?065S£ 2%% 086%
Taxes based on gross sales 4,763,241 5,025,871 5,550,427 6,209,454 6,985,063 7,220,805 7,453,020 3,36%
Costal Sales(Fdutling mvenuay adlus6neniel 10,468,398 10,928,643 12,503,279 14,231,538 15,484,992 15,927,225 16,232,620 1,92%
%inWreSe basil 4.75% 13.16% 12.22% 9.92% 297% 237%
Gross Profit$ 4,952,730 5,410,076 5,974,866 6,717,061 7,580,231 7,664,215 7,381,565 -3,69%
Salaries and Wages 1,701,177 2,771,334 1,850,787 1,960,430 2,076,394 2,410,820 2,576,200 6s6%
Payroll Taxes 126,673 132,359 129,053 149,065 158,640 183,685 197,080 7.29%
Retirement 140,737 167,163 141,354 164,232 201,166 255,445 273,910 7.23%
Group Health Insurance 308,602 326,162 327,390 336,180 383,337 450,875 475,000 5.35%
Retiree's Group Insurance'lartuarial) 83,127 89,127 113,149 113,149 279,146 138,150 175,000 26.67%
Human Resources 5,392 9,611 8,791 4,141 5,214 24,325 20,aD0 .17.78%
461k 45,455 51,240 47,525 43,765 48,080 66,535 68,205 2.51%
Processing fees 2110 4,686 7,981 7,697 B4O09 9,550 9,6GO 0.53%
Totaf payroll and related 2,413.283 2,545,682 2,626,830 2,T78,659 3,159,976 3,539,385 3,794,995
%i�reese base 5% 3% 6% f4% 12% 722%
Operational Expenses
Board Member/Meeting Expenses/Travel 5,775 6,267 7,673 4,950 5,100 6,825 8,500 24.54%
Rent 284,926 218,729 199,107 198,952 52,800 52,595 66,005 25.50%
Lease Amortization 216,382 243,050 -46,085 1.25%
Repairs&Maintenance-Ildgs 26,093 21,464 34,220 38,B70 45,923 46,025 45,000 -2.23%
Repairs&Maintenance-Equip. 6,198 18,879 11,412 32,630 23,248 24,320 25,000 7-8fi%
Utilities,Telephone,Internet 103,590 96,357 92,066 92,388 93,221 90,220 95,a0a 5.30%
Business Insurance 86,846 74,239 70,461 69,061 71,809 80,250 88,275 10.00%
Store Supplies,Bags&Expenses 109,629 108,340 151,406 150,378 147,223 187,186 175,000 -6.51%
Employee Traver 348 784 2,381 0 29 3,481 3,500 0.55%
Office Supplies&Expenses 17,688 13,178 20,418 20,290 16,124 29,130 24,1100 -11.61%
Exterior Maint.Services 24,090 23,094 22,547 35,065 25,707 24,637 28,000 13.65%
Service Agreements{Data/HVAC) 3%476 63,107 67,763 79,829 76,137 92,182 95,01111 306%
Postage 2,295 3,219 3.078 3,121 3,675 3,253 3,4011 4.52%
Prafessiona$Fees(audit and legal} 31,378 19,793 24,031 23,287 38,052 32,356 35,000 9.14%
Dues&Subscriptions 3,193 3,515 4,461 3,614 4,853 4,318 4,500 4.21%
Credit Card Processingl0ank fees 263,819 297,934 365,621 437,4411 460,004 521,945 563,700 9.00%
Training and Education(Human Resources( S1165 6,437 4,468 1,72u 614 8,341 10,a00 19.89%
Burglar Alarm and Security 5,004 5,644 6,952 7,194 6,900 6,900 7,200 4.35%
Vehicle Expense 7,705 9,134 10,970 12,828 20,191 25,503 30,000 17.63%
Uniforms 5,382 4,593 4,919 4,755 2,699 2,924 3,SOu 19.70%
Debt Service(Interest Exp) 46,734 47,770 136,821 134,540 87,727 S3,525 62,570 17.09%
Interest(leases) 42,552 44,050 -5.33%
Cash Short(Over) 1,303 1,348 1,390 (587) (601) 518 Soo' -3.47%
Contingencies/Misc. 113 272 63 (381 (256( 206 500 142.72%
Total operating expenses 1,075,750 1,044,082 1,243,028 1,350,327 1,440,113 1,583,750 1,661,595 4.92%
%Irncreass base 3% 19% 9% 7% 10% 4.92%
Operating income 1,46%697 1,820,312 2,105,008 2,588,075 2,980,142 2,541,080 1,924,976
Other Income
Investmentllnkerest Income 740 250 7,173 1,329 1,9B9 6,020 2,500
Miscellaneous 490 1,397 9,443 413 4,067 35 1,000
Total Other Income 1,230 L647 11,616 1.742 1 6,056 6,055 3,500
Net Income Before Profit Distributions 1,464,927 1,821,959 2,116,624 2,599,817 2.986,198 2,547,135 1.928,475
Statutory Distributions
Law Enforcement 149,300 160,o00 147,000 154,500 166,000 168,90c 175,000 4.17%
Alcohol Rehab&Ed 212,500 244,0W 165,233 164,200 237,000 252,000 275,OOD 9.13%
Total Statutory Distributions 361,800 404,000 312,233 318,700 403,000 420,000 450,000
%ixreeso base 12% .23% 2% i6 4% 7.14%
Net Income Before Profit Distribution 1,103,127 1,417,959 1,804,391 2,271,117 2,583,190 2,127,135 1,478,47S
Profit Distribution
Orange County-Gen Fund 500,000 F 535,000 500,000 400,000 530,000 700,000 805,Gau 15.00%
%increase base 7% -7% -20% 33% 32% 1500%
Working Capital Retained Jim-capital aapaasaa} 603,127 1 882,959 1,304,391 1,871,117 2,053,198 1,427,135 673,475
%increase base 46% 48% 43% 10% 30% -52.01%
'0epreclo6on 318,806 360,883 400,4111 438,1B8 441,311 417,045 554,985
Capital Expenditures Debt service(principal) 74,375 154,000 Debt service(principal)
Store construction I,492,690 35,000 Replace windows
Change orders/Projeel AdmirsfsrtmUon 23,560 7,500 Grant software
Furniturefixtures andequipment 127,595 3,500 Boardroom monitor
5,000 Replace security DVR
Refrigerator unit 2,580
Southern Village I22,159 125,000 New delivery truck
8,500 Replace Fre panel
office copier 5,950 1,500 Addt computer
10,000 Additional racking
Chopel hill North payoff 685865 2,500 Addt scanners
2,534,774
10_000 Upgrade cameras
Capital receipts{FH) [12I5,922) 362,500
1,319,854
Rppropriatedfund balance (371,0I5) (362,500) Appropriatedfund balance
(prevlons year) (previous year)
Page 947,839 673,475
Capital Improvement Plan (2024-2028)
Summary Yearl Year 2 Year Z Year 3 Year 4 Year 5 5 YEAR
2022123 store#4 lMebn 1 FY FY FY FY FY FY Total
2022123 smthera Vmene l[bupd HUY 2023-2024 2024-2025 20754026 2026-2027 2027-2028 2028-2029
Appropriations
Store 1(Hiftbarough)
0 0 0 0 0 0 0
❑ 0 0 0 0 0 0
Store 2(Ram's Plaza,Chapel Hill)
Upgrade Cameras 2,500 0 0 0 0 0 0
Store 3(Chapel Hill North)
Upgrade cameras 2,500 0 0 0 0 0 0
Stare 4(Mebane)
❑ 0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 ❑ 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 ❑
0 0 0 0 p 0
C 0 0 p 0
Store 5(Meadowmaot Village,Chapel Hill)
Upgrade cameras 2,500 0 0 0 a 0 0
0 0 ❑ 0 0 0
Store 6{Eno Valley,Durham)
0 0 0 0 0 0
Store 7(Carrboro)
Upgrade cameras 2,500 0 0 0 ❑ 0 0
Store 8(Southern Village}
0 0 0 0 0 0 0
Store 10(Oakdale,Hillsborough}
0 0 D 0 0 0 0
Warehouse
Delivery truck 125,000 0 0 0 0 0 ❑
Addt rocking 10,000
Replace fire panel 8,500
Addtsconners 2,500
147,500 Replacement computer 1,500
Office
Boardroom Monitor 3,500
Window replacements 35,000 0 0 0 0 0 0
Grantsoftware -1,500
51,000 Replace security DVR 5,000 0
Debt Service(principal)
First Horizon{Mebane) 154,000 158,025 161,860 155,785 169,500 173,215 328,395
Truist(Chapel Hill North)
Total 1 362,500 159,025 161,860 165,785 1.69,500 1 173,215 11 878,385
5 YEAR
2023-2024 2024-2025 2025-2026 2026-2027 R027-ZGZS 2029-2029 Total
Revenues/Funding Source
Fundbolance 0 0 0 0 0 0 0
Working capital 362,500 158,025 161,860 165,785 169,500 173,215
Financing
Capital receipts/debtfrnannng 0 0 0 0 0 0 0
362,500 158,OS 151,860 165,785 1 169,500 1 173215 p
5 YEAR
2023-2024 2024-2025 2025-2026 2026-2027 7026-2027 2028-2029 Total
Distributions
Low Enforcement(5%) 175,000 175,000 180,000 18,500 190,000 195,000 758,500
Education/Rehabilitation{7%) 275,000 270,000 275,000 280,000 285,000 290,000 1,400,000
Orange County General Fund 805,000 825.000 850,00u, 875,000 900,000 925,000 4,375,000
1,255,1100 1,270,000 1,305,000 1,173,500 1,375,000 1,410,000 6,533,500
Page 5
ORANGE COUNTY ABC BOARD
Annual Budget for Fiscal Year 2024
Sales:
Liquor Sales 26,459,625
Wine/Mixer 40,050
j LBD 4,567,520
Gross Sales 31,067,195
Less:Taxes on Gross Sales:
Taxes 7,453,020
Net sales:
23,614,175
Less:Cost of..,.. DRAFT
Cost of goods sold(Inc.Inventory adjustments) 16,232,610
Gross Proflt$ 7,381,565
Gross ProJtt% 23.76%
Payroll and Related Expenses
Salaries and Wages 2,576,200
Payroll Taxes 197,080
Retirement 273,910
Group Health Insurance 475,000
Retiree's Group Insurance"(actuarial) 175,000
Human Resources 20,000
401k 68,205
Processing fees 9,600
Total payroll related expenses 3,794,995
Operating Expenses
Board Member/Meeting Expenses/Travel 8,500
Rent 66,005 '..
Lease amortization 246,085
Repairs&Maintenance-Bldgs 45,000
Repairs&Maintenance-Equip. 25,000
Utilities,Telephone,Internet 95,000
Business Insurance 88,275
Store Supplies,Bags&Expenses 175,000
Employee Travel 3,500
Office Supplies&Expenses 24,000
Exterior Maint.Services 28,000
Service Agreements(Data/HVAC) 95,000
Postage 3,400
Professional Fees(audit and legal) 35,000 '..
Dues&Subscriptions 4,500
Credit Card Processing/bank fees 563,700
Training and Education(Human Resources) 10,000
Burglar Alarm and Security 7,200
Vehicle Expense 30,000
Uniforms 3,500
Debt Service(Interest Exp) 62,670
Interest(leases) 41,260
Cash aver/short 500
Contingencies/Mist. 500
Total Operating Expenses 1,661,595
Operating Income 1,924,975
Other Income
Interest Income 2,500
Other Income 1,000
Total Other Income 3,500
Net Income Before Distributions 1,928,475
Statutory Distributions
Law Enforcement 175,000
Alcohol Rehab&Ed 275,000
450,000
Other Distributions
Orange County General Fund 805,000
Total Distributions 1,255,000
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Net Income After Dislrib's 673,475
Capital Outlay I
Warehouse:
Delivery truck(warehouse) 125,000
ANNUAL BUDGET ORDINANCE
Orange County ABC Board
Orange County,North Carolina
Fiscal Year 2023-2024
BE IT ORDAINED by the ABC Board of Orange County,North Carolina,that the following ordinance
establishing revenues and setting expense appropriations Is hereby adopted and effective July 1,2022
through June 30,2024.
Section 1.Estimated Revenues
It is estimated that the revenues listed below will be available during the fiscal year beginning July 1,2023
and ending June 30,2024 to meet the operational and functional appropriations as set forth in Section 2
In accordance with the chart of acounts prescribed by the state ABC Commission.
Estimated Revenues
Sales: $31,067,195
Other Income: $3,500
Total: $31,070,695
Section 2 Appropriations
The following expenses are by o to r f�2 024 and funded by the revenues
made available through Sect eln. F
Appropriations
Taxes based on revenue: $7,453,020
Cost of Sales: $16,232,610
Operating Expenses Stores Admin/Office Warehouse Total
Salaries and Benefits 3,242,954 306,219 245,822 3,794,995
Board Member Expense 8,500 8,500
Rent 66,005 66,005
Repairs and Maintenance 66,000 4,000 70,000
UtllitiesTelephone/Internet 68,300 8,500 18,200 95,000
Insurance-General and Bonds 55,775 10,000 22,500 88,275
Store Supplies and Expenses 169,320 20,680 2,000 192,000
Office Supplies and Expenses 31,900 31,900
Service/Maintenance Contracts 112,250 12,250 5,700 130,200
Professional Fees(audit and legal) 30,000 3,000 2,000 35,000
Credit Card Processing/bank fees 562,150 600 950 563,700
Vehicle expenses 6,000 24,000 30,000
Debt service(interest) 62,670 62,670
Contingencies 250 250 Soo
Total 4,373,003 474,569 321,172 5,168,745
Debt Service
Debt Service(principal) 362,500
Capital Outlay
Capital Expenses 362,500
Approplated fund balance (362,500)
Total estimated capital expenditures/receipts 362,500
Total extimated expenses,net capital outlay 5,531,245
Distributions
Law Enforcement 175,000
Alcohol Education and Rehab. 275,000
450,000
Other County/Municipal 805,000
Total Distributions 1,255,000
Working Capital Retained 598,819
(Appropriated Fund Balance-Unrestricted)
Total Appropriations
31,070,695
ORANGE COUNTY ABC BOARD-AGENDA FORM
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Meeting Date: May 23,2023 Agenda Item#
Regular Session X
Closed Session
Presenter/Information Contact: Tony DuBois
Subject:Law Enforcement Requests
Attachments: Funding Requests
The Orange County Sheriff s Department, Hillsborough Police Department, Chapel Hill
Police Department, and the Carrboro Police Department have turned in funding requests for
the next fiscal year.
Requested
Name 2016-17 2017-18 2018-19 2019-20 2020-21 2021-22 2022-23 23 24
Orange County 100,000 95,000 100,000 100,000 110,000 210,000 110,000 110,000
Chapel Hill 24,000 29,040 31,000 18,000 28,000 35,000 37,500 103,628
Carrboro 17,000 18,000 19,000 19,000 16,000 10,000 10,000 18,000
Hillsborough 8,000 7,260 10,000 10,000 10,500 11,000 10,500 8,000
r %� �149,000
� 3,:i:��sµ148,191 160,000 147,000 154,500 166,000 168,000
Action Requested:
Review proposals to determine law enforcement funds to be included in the draft budget.
Page 1 of 1 pages
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ORANGE COUNTY ABC BOARD—AGENDA FORM
Meeting Date: May 23, 2023 Agenda Item# 8
Regular Session X
Closed Session_
Presenter/Information Contact: Ron McCoy
Subject: Alcohol Education and Rehabilitation Grants Requests 2024
Attachment(s):
1. Attachment"Page 2" Orange County ABC Grant History
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Brief Summary/Explanations:
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Grant requests from community organizations for the purposes of alcohol education and
rehabilitation for the fiscal year 2024 totaled $297,461. This represents a 15.94% increase over requests
from the previous year and an 18.04% increase over those previously granted by the Board.
The ABC Board is required by statute (1813-805 (c) 3) to distribute "at least 7%" of profits on the
"treatment of alcoholism or substance abuse,or for research or education on alcohol and substance abuse."
Historically, the Board has been generous in its support of local efforts. The minimum authorized
distributions by calculation were $143,607 in FY 2022 and $99,526 in FY 2021. Rehabilitation grants
approved by the Board totaled $237,000 in FY 2022 and $190,200 in FY 2021. Grants approved for FY
2023 were $252,000.
Action Requested:
1. Review and discuss as needed.
2. Vote on approved amount.
Financial Impact: See Above
Staff Recommendations/Comments: None
Page 1 of 2 pages
_ _ I
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5 a 0
ORANGE COUNTY ABC BOARD
Proposed Agenda for Open Session
Tuesday,June 20,2023, 10:00am
Scheduled attendees:
Patrick Burns,Board Chair Elizabeth Carter,Vice Chair
Mike Zito,Member Tony DuBois, General Manager
Judson Williamson,Member Ron McCoy,Finance Officer
Angela Willoughby,Asst. GM Julie Mebane,Board Secretary
Amy Fowler, BOCC Liaison Taylor Jackson-Human Resources
Melvin Green,Member
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Scheduled Absence: Chris Willett, Beemer,Hadler&Willett,P.A
I
1. Public Hearing
2. Call open session meeting to order,
• The Mission of the Orange County ABC Board and our employees is to serve our
locality responsibly by controlling the sale of spirituous liquor,returning profits to Law
enforcement,Alcohol Education,and the County Fund while providing excellent service
In customer Mendly,modern,and efficient stores.
• Does any member of the Board have a conflict of interest or any condition or fact that
might create the appearance of a conflict of interest with respect to any matters on
today's agenda?
3. Discuss proposed agenda,revise as needed and adopt the agenda.
4. Minutes of Open meeting April 18,2023
5. Consent Agenda: May 2023
a. Financial Reports:
L Comparative Statement of Net Assets
ii Comparative Revenue and Expenses for May
iii Actual-to-Budget Comparison for May 2023
b. May 2023 and Year-to-Date Retail sales
c. Statewide sales report
6. Management Updates.
7. 2023 Year End Budget Amendment
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8. 2024 Budget and Budget Message
9. Closed Session if needed.
10. Board Comments
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11. Motion to adjourn.
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II
III
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ORANGE COUNTY ABC BOARD
Open Meeting Board Minutes
Tuesday May 23rd,2023 10:00 a.m.
Location: 601 Valley Forge Road Hillsborough,NC 27278
Scheduled attendees:
Patrick Burns,Board Chair Elizabeth Carter,Vice Chairman
Mike Zito,Member Melvin Green,Member
Judson Williamson,Member Tony DuBois, General Manager
Angela Willoughby, Asst. GM Julie Mebane, Board Secretary
Amy Fowler,BOCC Liaison Ron.McCoy, Finance Officer
Taylor Jackson, Human Resources
Scheduled absence: Chris Willett, Beemer, Midler 8c Willett,P.A
I
Call to order: at 10:00 am, a quorum was present and Mr. Burns, Board Chairman,
called the Board Meeting to Order.
Mr.Burns read the Mission Statement: The Mission of the Orange County ABC
Board and our employees is to serve our locality responsibly by controlling the
sale of spirituous liquor, returning profits to Law enforcement, Alcohol
Education, and the County Fund while providing excellent service in customer
friendly, modern, and efficient stores.
Mr.Burns read the Conflict-of-Interest Statement.The question was asked: does
anyone have a conflict of interest with respect to any matters on the agenda?All
present said nay.
Approval ofthe Open Meeting Agenda:Mr. Zito made a motion to approve the agenda, j
Mr. Green seconded the motion and the vote carried.
Minutes of the open session April 18,2023 were presented. Ms. Carter made a motion
to approve the open session minutes as presented Mr. Green seconded the motion and the
vote carried. j
I
Consent Agenda: April 2023
• Financial Reports:
• Comparative Statement of Not Assets
• Comparative Revenue and.Expenses for April.2023
• Actual-to-Budget Comparison for April 2023
• April 2023 and Year-to-Date Retail sales
• Statewide sales report
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Discussion was held,Mr. Williamson made a motion to approve the April Consent
Agenda,Mr, Zito seconded the motion and the vote carried,
Management Updates.
+ Law El nforeement: This report is required by the NCABC.
+ Board Goals: Goals have been updated and new goals may be added at any time.
+ Legislative Update: Mr. DuBois went over the possible State legislative updates to
existing ABC practices currently under consideration,
+ Project Update: The ribbon cutting will take place once the parking lot is
finished,possibly in the second or third week in June, 2023.
e General Manager Review: Ms. Willoughby gave instructions on the use of
Trackstar for the General Manager's review and informed the Board that a link to
the General Manager's review will be sent out in an email next week. All reviews
will be submitted to Mr. Burns,Board Chair, Reviews will be discussed in a closed
session at the next Board meeting,
Budget Timeline and Draft Budget: Mr. McCoy presented the 2023-2024 Draft Budget
and budget timeline. The Board will make any needed changes and approve the budget at
the next Board meeting in June.
2023-2024 Grant Discussions: Law Enforcement, Alcohol Rehabilitations and Education,
and Orange County General Fund Grants were discussed. Mr.McCoy presented a detailed
outline of grant amounts awarded in prior years as well as new requests from each
Grantee. The Board discussed the requests and funding will be voted on at the next Board
meeting on June 20,2023.
Board Comments: Ms. Carter vid Mr. Williamson thanked Mr. McCoy for making the
grant process easier to navigate. Mr. Zito stated it was his second year having to go
through the grant process and he feels that it was smoother this year. Mr. Green thanked
Mr. McCoy for the graphics that made the grant process easily understood. Mr.Burns
thanked all the Board members for their comments on the grant process. Mr, Burns also
wants to let grantees know their requests for increased finding is not an automatic"yes".
At 12:11pm Mr: Green made a motion to adjourn,Mr. Zito seconded the motion and the
vote carried.
Meeting adjourned
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Chair's Signature and Date Board Secretary's Signature and Date
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State of North Carolina
Alcoholic Beverage Control Commission vg.
2�_f
ABC Law Enforcement Monthly Report
GS 18B-501(f1)
y
Board:
Orange County 1 `
Reporting Month/Year:
May-23 Qua vim`
Regulatory Activity and Training
Violations Reports Submitted to ABC Commission
Total Number of Offenses Contained in Reports
Sell to Underage Campaign Checks
Permittee Inspections
Compliance Checks 2 CB
Seller/Server Training
Alcohol Education
ABC Law Violations At Permitted Away From Permitted
Establishment Establishment
Sell/Give to Underage
Attempt to Purchase/ Purchase by Underage
Underage Possession
Unauthorized Possession
Sell/Give to Intoxicated
All Other Alcohol Related Charges
Total: �
Controlled Substance Violations At Permitted Away From Permitted
Establishment Establishment
Felony Drug Related Charges
Misdemeanor Drug Related Charges
Total:
Other Offenses At Permitted Away From Permitted
Establishment Establishment
Driving While Impaired 2 OC
All Other Criminal Charges
Tota I:
TOTAL CRIMINAL CHARGES:
Agencies Assisted
Assistance Provided to Other Agencies
Remarks
Chapel Hill: No operations in May. Carrboro: 2 Operations at Harris Teeter looking
for fake ID's. Hillsborough No Report. Orange County Security at store closings.
Continued follow up on Alcohol Purchase Suyveys. Working on recommendations
from the Riverwalk Survey.Working to identify officers to join the ALERT Team.
Reporting Officer/Title:
4 Agencies Reporting
Report Date:
1-May-23
ORANGE COUNTY ABC BOARD—AGENDA FORM
I
Meeting Date: June 20, 2023 Agenda Item# 5a
Regular Session X
Closed Session
I
Presenter/Information Contact: Ron McCoy
Subject: May 2023 Financial Reports
Attachment(s):
1. Attachment"A" Comparative Statement of Net Position for May 2023.
2. Attachment "B" Comparative Statement of Revenues, Expenses and Changes in Net
Position for May 2023 and 2022.
3. Attachment"C"Actual to Budget Comparison, FY 2023.
I
Brief Summary/Explanations:
i
1. Comparative Statement of Net Position (Attachment"A"):
Increased sales for the month of May were reflected with increases in total cash held by
the Board ($4,224,201, +4.65%) and inventory ($4,524,922, up 16.440/0). Liabilities were up
accordingly, with accounts payable ($1,681,635) up 20.37% and taxes due ($961,704) up
11.45%.
Increased expenses related to the opening of two new stores as well as elevated payroll-
related costs have resulted in a decline in year-to-date income ($1,146,017), down
-34.15%.
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2. Comparative Revenue, Expenses and Changes in Net Position 2023 to 2022
(Attachment"B"):
While total sales for the month ($2,608,934) were up 8.45%, increases in taxes
($48,104,+8.57%)and costs of sales($1,385,88,+14.68%)resulted in a decline in gross profit
(-$22,230, -3.50%).
Payroll-related expenses ($290,563) were up 17.37% (+$43,003) while operating
expenses ($147,201)were up 16.67% (+$21,032). Elevated expense levels combined with the
decline in profit resulted in an overall decrease in net income ($45,097), down -69.44%.
Page 1 of 5 pages
ORANGE COUNTY ABC BOARD—AGENDA FORM
i
Meeting Date: June 20, 2023 Agenda Item # 5a
Regular Session X
Closed Session_
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3. Actual to Budget Comparison for Year-to-Date 2023 (Attachment"C"):
Sales for the year through the month of May($28,718,693) exceeded those j
anticipated,up approximately 5.95%. Related expenses (taxes and costs of sales)were as well,
up 5.28 % and 4.55%respectively.
Payroll-related expenses remained approximately 6.51% over those projected, due
primarily to increases in salaries and wages, payroll taxes and group health insurance.
Total operating expenses exceeded those projected by 4.79%, due primarily to higher-
than-expected expenses for equipment repairs and maintenance, store and office supplies and
credit card expenses.
Projected overages in revenues and expenses have been reconciled in a year-end
budget amendment (agenda item# 7 ).
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Action Requested:
1. Consent Agenda Item.
2. Review and discuss as needed.
Financial Impact: See Above
Staff Recommendations/Comments: None
II
Page 2 of 5 pages
Orange County Alcoholic Beverage Control Board
Comparative Statement of Net Position
As of May,2023 and 2022
Attachment"A"
Assets
2023 2022 Valance
Currant Assets
Cash&Cash Equivalents
Cash-Twist 681,644 3,131 (2,341,720)
Cash-Roxboro Savings 525,411. §96,867 (471,486)
Cash-First Hadzon 2989,146 -0 2.999,146
Cash-Change Banks 18,000 18161i 1,839
Total Cash&Cash Equivalents 4224,201 q,W8,422; 187,779 4.65% j
Accounts Receivable 1,1924,508'.. (3,316)
Prepaid Expenses 168,144 IN'821 53,323
Security Deposits 20736 28766 (8,030)
Inventory 4524922 z3,585,942 638,980 16.44%
Inventory(bags) 60213. 28,8261 30,317
Lease Asset 2,053,336. 9,222;602' 830,734
6818573. 5,276,5651 1,642,008
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Total Cunent Assets 1 042,774 9,312,987' 1,729,787 li
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Property&Equipment
Land,Buildings&Improvements 10164,805. 10;140,391' 15,474
Vehicles&Equipment 2,217148-. 1,862,011: 335.137
Total Property&Equipment 123&201 12;031[�402; 350.611
Less:Accumulated Depreciation (4,323,161). (3,9p7,21,) (415.934)
Accumulated Lease Amotizahon (438,024}. -0 (438,924) :.
Net Property&Equipment 7619938' 81241851. (504.247)
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Other Assets(Pension)
Deferred Outflow Asset(OPEB) -242387 7293,174 50,787
Pension DefanalslNet Pension Asset 343,977> 266,051 55,926
Deferred Oudlows of Resources 201,166 1121 36,934
302;]56. 159it09;. �1 3 7
Construction In Progress(Southern Village) 0 25,436- (25.436)
Construction In Progress(Mebane) 3.08t.987- 1 231.653'- 1.850,934
Total Other Assets 8.081,98T. -1.258,489: 1826498
� I
Total Assets 22,047,455: 18,852,770! 3,194,685
Liabilities and Equity
Current Liabilities
Accounts Payable
Trade 1,651,318. 1,286246. 265,072
Other 130317' 110796' 19521
1,681-,635 1-397;042 284,593 20.37%
Excise Taxes 563,219- 556,048; 7.171
Other Taxes 196,096 t44,684: 51,416
Payroll Liabilities 112,657 113,106-I (449)
Payroll Accruals 66,487 40,077_ 16.410
Accrued Interest(lease) 24,245'- :➢'. 24.245
061.704 1 862,91t; 98.793 41.45%
Other Current Liabilities III
Net Liabfily(OPEB) 646,056 00,677: (84.621)
Deferred Pension Liability 86S462 639.Q5. (476,293)
Deferred Inflows of Resoumes(Persian) 549,636 3a.987d 510,649
Lease Liability(current potion) 212596. ,132,452:- 80.144
1 671,750 1,641,871< 29,879
Long Term Liabilities
Note Payable(First Horizon) 2,667,271 991,592 1,675,679 .i
Note Payable(Twist) 0 589,679 (589,679)
Long Term Debt AdjushnenEaudltor 50,400 108,578-. 58,170
Long Term Debt Adjustment(lease) 41,334 194,034' (153,600)
Lease Liability(long term random) 1 524549 1,690,1561 434,399
9182746. 2,757777' 1,424,969 51.67%
Distributions
Payable to Law Enforcement 13,500 13,6671- (167)
Payable to Education 16,669 148,742 (32,073)
Payable to County 116,666 167;584` 29,082
Total Currenl/LT Liabilities 146,835. 149;9931 (3,168)
Equity
Balance Beginning of the year 12,256,768 10362,856. 1,953,912
Add lncoma(Loss)Year-to-Dale 1,146017 1,740.320' (594,303) -34.15%
Balance End of the Period !,I t3;402,Z85 12,043,116 1,359,609
1
Total Liabilities&Equity 22,047459 18,852,770. 3,194,885
3
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Orange County Board of Alcoholic Beverage Control �
Comparative Statement of Revenues,Expenses and Changes in Net Position
For the month of May,2023 and 2022 Attachment"B" j
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May May $ %
Sales 2023 2022 Variance Variance
Retail-Liquor Sales 2,134.703 1,986,605 149,158 7.51%
WlnelMlxem Sales 3,964 3,383 581 17.17%
Commercial/1-BD/Mixed Beverage-Liquor Sales 470,207 416.698. 53,509 12.84%
Total Sales 2,008,054 2,405,606 203,248 8.45%
Less Taxes Based on Gross Sales 609,521 5611,417 48.104 8.57%
Not Sales 1,999,413 ,1*4.269: 165,144 8.41%
Less:Cost of Sales(Inc.breakage/adjsts.) 1,385,888 1,208.514 177,374 14.68%
Gross Profit 613525 635.755`. 22230 -3.50%
Payroll&Related Expenses
Salaries&Wages 196,255 168,259 27,996 16.64%
Payroll Taxes 13,441 11,849' 1,592 13.44%
Emp Retirement 19,138 15,723 3,415 21.72%
Health Insurance 42,672 33,868. 8,864 26.22%
Retiree Health Ins 11,512 11,767. (255) -2.17%
Human Resources 2,009 11 67' 1,942 2898.51%
NC 401k 4.857 5,600 (643) -11.69%
Processing fees 679 1 w 92 15.67%
Total Payroll&Related 990,563 247,560 43003 17.37%
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Operating Expenses
Board Members/Meating/TraveUTraming 497 -. 425� 72 16.94%
Rent 4,124 25,924. (21,797) -84.09%
Lease Amortization 20,507 - 20,507 100.00%
Repairs&Maim. (Bldgs) 7,396 18,175 (10,779) -59.31%
Repairs&Malnt.(Equip.) 4,257 '- 885- 3,372 100.00%
Utilities,Telephone and Internet 13,088 5,545 7,543 136.03%
Insurance-Business 7,044 16,40Q: 635 9.91%
Store Expenses,Supplies and Bags 18,660 12,232, 6,268 51.24%
Travel/Mileage Reimbursement ` 4 4 0.00%
OtBce/Warehouse Supplies&Expenses 2,955 1,650 11305 79.09%
Ext.Maintenance Services 1,909 T 607 1,302 214.50%
Contrac;VServIce Agreements 7,511 .6,73a 778 11.56%
Postage 342 342 0.00%
Professional Services(legal/audit) 1,975 4,402. (2,427) 55.13%
DuesiSubscriplionsfUcenses 303 302. 1 0.33%
Credit Card Processing/Bank fees 45,191 37.880 7.311 19.30%
Training/Education/Meeting 1,707 164`: 1.543 100.00%
Burglar Alarm&Security 575 2 575 0.00%
Vehicle Expense 936 .1,152: (216) -18.75%
Uniforms 304 1 304 0.00%
Interest(Debt Service) 4.906 3,965 1,921 62.68%
Interest(Leases) 3,475 3,476 100.00%
Cash over/short (400) 1'. 62: (462) -745.16%
Contingencies/Misc. 15 15 30 -200.00%
Total Operating Expenses 147,201 126,169: 21.032 16.67%
Total Payrol00perating Expenses 437,764 $73,129, 64,035 - 17.13%
Income from Operations 175,761 262,026- (86.265) -32.92%
Other Income
Investment income 732 1 171' 561 328.07%
Miscellaneous _ 0.00%
Total Other Income 732 7 "171 561 328.07
Net Income Before Distributions 176,493 282,197 (85,704) -32.69%
Statutory Distributions:
Law Enforcement(5%) 14,000 13834.. 166 1.20%
Alcohol Rehabilitation&Education(7%) 21,006 19,750_ 1,250 6.33
Total Statutory Distributions 35000 33,584 1,416 4.22%
Net Income Before Profit Distribution 141,403 228,613E 87,120 -38.11%
Profit Distribution:
Orange County-General Fund 58,333 44,167 14.166 32.07%
Net Income(Loss)before depreciation 83.151 184,446. (101,286) 54.91%
deprectatlon 38,063 36,857 Ali
45,097 147,589 (102,492) .69.44%
Year to Date Sales Comparison (current (current) i
Sales 9Y 2023- FY2022- 1 Change %
Retail Liquor 23,939;984 23,511,43ti 1 428,648 1.62%
Wine Sales 30,2891 38,742: (2,461) -6.35%
LSD Sales 4,742,428 '4,166,440,1 672,979 13.74%
Total sales 20718,693 27,719,62T.1 999.066 3.60%
Net Income(YTD) 1,14601T: 1740320 ::: 594,303 -34.15%
4
Orange County ABC Board
Actual to Budget Comparison
For the flsml year ending 0613012023 Attachment"C"
MAY YTD 2023 Balance %
Sales 2023 Budget Remaining Remelting
Liquor Sales 2,114,763 29,939,195 24,971,330 1,031,345 4A3%
Wine/Mixer 1,964 36,281 39,500 3,219 8.15%
LBO 470,207 14,742,4j7 4407.485 334,942 -7.00%
Gross Soles 2,608,9M 29,718,ff93 29,418,315 699,622 2.38%
Taxes based on gross sales 809,521 6,69,05q 6,894,445 210,391 3.05Y.
Net Soles 1,999.413 ;22A3i 639 22.623.870 489,231 2A7%
Cost Of Salas lNs'rm urvxnmryequzerent9 1385088 Sd186;3i5 15,367930 581,615 3.78%
Gross Profit fi13525 $2g9,324 7,155940 92,384 -1,29%
Payroll and Related Expenses benchmark
Salaries and Wages 196 255 ,`' ;203,8a8 2,237,145 33,297 1A9% 8.33% j
Payroll Taxes ':13A41 169;d8f 174,345 41884 2.80%
Retirement '19.138 234,M 231,910 (2,7731 -1.20%
Group Health Insurance -42,672 ,411j$fi8 422,675 11,107 2,63%
Retiree's Group Insurance --i11 512 136,636 13LS50 5,214 3.95%
Human Resources 2,009 r,21,933 22,000 67 0.30%
4011, 4857 61,271 69,395 8,123 11.71%
Processing fees 1 679 ,,3751 8,509 125 1.47% j
Toinjowymiladichadexpenses 200663 1,297,776 31297,820 60,044 1.02%
Op...M9Expenses
Board MembamiMeeBngiTrovesTmieirg 1 497 _6,397 6,600 203 3.06%
Rent +4124 49209 54,300 6,091 11.22%
Lease Amortization 20507 222,541 243,000 20,459 0.42% j
Repalrs&Malatenance-Bldgs 1A96 34,fi47 40,000 5,353 13.38%
Repalu B,Maintenance Equip. 4257 ;$,463 20,000 (1,463) -7.32%
Utilities Telephone,Internet 130aa 91,351 95,950 4,599 4.79% j
Business Insurance '7 044 ]3,203 75,ow 1,797 2.40%
Stare Supplies Bags and Expenses 18500 181;956 175,000 (6,956) 3.97%
Employee Travel 4 3;909 1,500 (409) -27.27%
Office Supplies&Expenses -2,955 28;935 28,000 (935) -3.34%
Maintenance Services 7 T909 2;,091 26,400 4,309 16.32% j
Service Agreements(Dala/HVAQ T,]511 94�635 84,250 215 0.26%
Postage 342 3ji95 3,100 (95) J.06%
Professlonal Fee,(office)(audit and legal) '1,975 30,1411 35,000 4,859 13.88%
Dues&Subscriptions 303 4,g16 4,900 924 18.04%
Crecit card Processing 45.191 481;i21 475,500 (5,621) -1.18%
Training and Education '1,707 ,9ree4 10,000 116 1.16%
Burglar Alarm and Sew fit, 575 6,35i 7,200 8)5 12.15%
Vehicle Expense 936 23,4$] 28,500 5,013 17,69%
Uniforms 304 1;727 4,200 1,473 35.07%
Debt Sari.(interest expense( 4968 46,30& 53.375 7,067 13.24%
Interest(Leases) 3475 40j53 45,150 4,797 10.62%
Cash over/Short (400) -. 3 750 747 99.60%
Cant ngendes/Miu 15 $o9 500. 291 68.20%
Total opening expenses , 147291 1,464,566 1,51$175 53,669 3.54%
Total Operalin9iPayroll Expenses 437784 . 4i9Z 281 4.815.995 111,714 2.36%
Inoom.from Oscar... 175761 2,546,093 2,339,445 (206,098) -8.81%
Oiherinoome
Interest Income _ 732 .5,6@2 21DIX (3,682) -184.10%
Miscellaneous 35 11800 1,465 97,61%
Total Other Income 732 r 315DO (2,217) 63.34%
Net In...Before PmUt Distribution.: 178493 255£,760 2,343.445 (208,315) -8..on
Statutory 0lslribullons >
Law Enfmcement 14 000 159,b00 lea," 14,001)
Alcohol Rehab&Ed .21000 231.000 262,000 21,000 8.33%
Total Statutory Distributions 35001 385,000 - 420,000 35,000 6.33% j
Net Income Before Profit Olmdbutlon 141493 2166.760 1,923,445 243.315 -12.66%
Profit Distribution
Orange CounlyGen Fund 50333 641',66fi 700000 98,334 T33%
Working Comm Reta1nediChen9e In Net Position '63.189 1 595;094: 1.223,445 (301,649 -24.66%
neyradp.ccrvMxb.vvdra4 Pines arfon 42a0og
45.07 1,14e,011 7ea.Me i
Capital Outlay Month I YTI) , .Budget audoernmasal,
Stare#4(Meb acre) -
Storewnslruction 196,738 1,376.713 1,265:100 (111,613) -8.82%
Change Orders/EneJnaerimi'm1ct Administration 8,948 30 503 215,000 20g497 87,02%
Furnitum,fixtures and equipment(FFE) I .64, 165,250 38,207 23.12%
Resurface BocnA,fBce 0 '-'0' 0 - 0.00%
Copier/of@e 0 5:949. 6,950 1
Refrigerator units(five stores) 5 2.937 S.sti, 7.500 1,983 26.44%
Southern Village renovations 0 129:012 122.200 (6,812) -100.00% II,
Capital Receipts
_- Debt service proceeds(FH) (3%356) (1.219,335) - 0,00%
Appropriated fund balance(RSB) 0 1`.0 (077.810) (677,810) 100.00%
Debt Smakti mhelli l
Trulrt(Chapel HIII North) q -6",810 677,810 - 0.00%
First Uprisen(Meters Store) 13,016 39,50; 54.440 14,938 27.44%
180.27 1;172,714 fi36;305 (536,fi09) -84.36%
5
ORANGE COUNTY ABC BOARD —AGENDA FORM
Meeting Date: June 20, 2023 Agenda Item# 5b
Regular Session X
Closed Session
Presenter/Information Contact: Ron McCoy
Subject: May 2023 Year-to-Date Retail and Mixed Beverage/LBD Store Sales
Attachment(s):
1. Attachment "A" Comparative Statement of Monthly and Year-to-Date Retail and
Mixed Beverage Sales by Store for May 2023 and 2022 (Page 3)
2. Attachment "B" Comparative Statement of Monthly and Year-to-Date Retail and
Mixed Beverage Sales Rankings for May 2023 (Page 4)
3. Attachment "C" Comparative Statement of Fortified Wine Sales by Store for May
2023 and 2022 (Page 5)
Brief Summary/Explanations:
Comparative Statement of Monthly and Year-to Date Retail/LBD Sales by Store(page 3)
With area graduations and two holidays (Mother's Day and Memorial Day) in May,
retail store sales and LBD sales rebounded briskly from the previous month,up 7.51% (retail
and 8.44% (LBD). Discounting Southern Village (8), Mebane (4) saw the greatest increase in
retail sales, up 30.49%. Hillsborough(1) had the second highest percentage increase (up
11.49%),followed by Ram's Plaza(2), up 5.46%. Chapel Hill North(3)had the greatest
decline (-5.2%), followed by Meadowmont(5) (-2.50%) and Carrboro (7) (-0.35%).
Overall year-to-date retail sales ($23,939,984)were up $428,548 (1.82%) and total
LBD sales ($4,742,427) were up $572,978 (13.74%).
Total bottles sold in May(163,171)were up 2,892 (1.80%). The modest increase,
coupled with the decline in"mini"bottles sold(-1,837) and the overall sales percentage increase
(+8.44%)is a positive indicator of consumer preferences, buying larger- sized more expensive
bottles.
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Comparative Monthly and Retail/LBD Sales by Store Rankings (page 4)
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For the first time, with retail sales of$265,521, the "new" Mebane store (4) overtook
Chapel Hill North (3), moving into 4`h place. This trend is expected to continue as interest in the
new store will remain elevated, especially with the ribbon-cutting event and bourbon-drawing
scheduled for June.
Ram's Plaza (2) remained in first place with retail sales of $368,150 (17.25% of total
sales). However, only $25,514 in store sales separated Oakdale (7) in third place and $14,222
separated Carrboro (7) in second.
Ram's Plaza(2)led all LBD sales($282,352)with Carrboro(7)in second place($88,053).
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Page 1 of 5 pages
ORANGE COUNTY ABC BOARD—AGENDA FORM
Meeting Date: June 20, 2023 Agenda Item# 5b
Regular Session X
Closed Session_
Comparative Monthly and Year-to Date Fortified Wine Sales (page 5)
Fortified wine sales for the month($3,964)reflected the overall increase in sales,up $581
(17.17%).
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Action Requested:
1. Consent Agenda Item.
2. Review and discuss as needed.
Financial Impact: See Above
Staff Recommendations/Comments: None
Page 2 of 5 pages
Orange County Board of Alcoholic Beverage Control
Comparative Statement of Monthly and Year-to-bate Retail and Mixed Beverage Sales by Store
For the month of MAY 2023 and 2022 Attachment'A"
Monthly Liquor Sales %of I
Retail Sales MY store number) a5/o1/2a21o5/31/2ax3 05101/2D1205/3112022 difference Increase rewilsales
Hillsborough(1) 174,761 156,757 19,004 11.49% 8.19%
Rams Plaza(2) 369,150 349,089 19,051 5.46% 17.25%
Chapel Hill North(3) 264,265 280,291. (16,026) -5.72% 12.38%
Mebane(4) -?65,521 203,482: 62,039 30.49% 12.44%
Meadowmont(5) 168,447 172,767 (4,320) -2.50% 7.89%
Eno/Durham(6) 125,968 120,314: 5,654 4.70% 5.90%
Carrboro(7) 353,528 355,182. (1,254) -0.35% 16.58%
Southern Village(8) +71,087 "0 71,087 100A0% 3.33%
Oakdale(10) '342;636 347,721 (5,087) -1.46% 16.0526
2;13,763 11945,605. 149,158 7.51% 100.009,
LED %of LBD sales
Rams Plaza(2) "282,352 247,843'.. 34,509 13.92% 60.05%
Chapel Hill North(3) '- 4,994 0. 4,994 100.00% 1.06%
Mebane(4) 1,238 1,107. 131 11.83% 0,26%
Meadowmant(5) '15,581 13,608 1,973 14,50% 3.31%
Carrboro(7) 88,053 83,390 4,663 5.59% 18.73%
Southern Village(8) _. 4,005 0 4,005 100.00% 0.85%
Oakdale(10) -:.73,984 70,750- 3,234 4.57% 1533%
.470,207 416,099 53,509 12.84% 100,00%
TOTAL 2;604,970 2,402,303: 202,667 8.44%
Total Bottles Sold 05701/2m3.05/3112023 05761n.D21,05131/2022
Retail ':'79,MO, ]7,000 2,760 3.58%
"minis"(SOmQ 64,694 6fi531-' (1,837) -2.7696
LSD 18,717 16,748 11969 11.76%
163,171 16g27B 2,892 1.80%
Year-to-Date Liquor Sales %of
Retail Sales rovswreeun nn4 07/01n022.O5/31/2023 07i020x1.O5/a1gd2z dl erence %increase remilsoles
Hlllsbomugh(1) 1&68,392 1,761,465 106,927 6.07% 7.80%
Rams Plaza(2) 4382,793 4,520,588 (137,795) -3.05% 18.31% j
Chapel HIII North(3) 3,159,571 3,267,32--5: (107,754) .3,30% 13.20%
Mebane(4) 2,387,843 2,259,380. 128,463 5.69% 9.97%
Meadowmont(5) 11961,614 2,015,310: (54,296) -2,69% 8.19%
Eno/Durham(6) 1408,282 1,418,284 (10,007) -0.71% 5.88%
Carbom(7) 4;158,104 - 4,283,492'. (125,388) -2,93% 17.37%
Southern Village(8) '5681580 0 568,580 100.00% 2.38%
Oakdale(10) 4045,405 3,985,5871 59,818 1,50% 16.90% I
23939,984 23,511,436 428,598 1.82% 100.00% '
LED %of LBD sales
Rams Plaza(2) 2,913,395 2,687,634. 225,764 8.40% 61.43%
Chapel HIII North(3) ' 8,425 0 8,425 100.00% 0.18%
Mebane(4) 12,822 12,695 127 1.00% 0.27%
Meadowmant(5) '156,730 133948 22,982 17.18% 3.30%
Carrboro(7) -883,525 737,619 145,906 19.78% 18.63%
Southern Village(8) 6,251 0 6,251 100.00% 0.13%
Oakdale(10) )761,216 597,753 163,523 27.36% 16A5%
-.4,742,427 4,169,449 572,978 13.74% 100.00%
TOTAL 28,682,411. 27,660,885 1,001,526 3.62% '
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Page 3
Orange County Board of Alcoholic Beverage Control
Comparative Statement of Monthly and Year-to-Date Retail and Mixed Beverage Sales Rankings
For the month of MAY 2023 and 2022 Attachment 'B"
Sales Rankings (Liquor)
Retail Sales 05101/2023-05/31/2029 RANK %ofTotal
Rams Plaza (2) 368,150 1 17.25%
Carrboro (7) 353,928I 2 16s8%
Oakdale (10) 342,636, 3 16.05%
Mebane (4) 265,521 4 12.44%
Chapel Hill North (3) 264265 5 12.38%
Hillsborough (1) 174,761 6 8.19%
Meadowmont(5) 168,447 7 Z89%
Eno/Durham (6) 125968' 8 5.90%
Southern Village (8) 7108T 9 3.33%
2,134,763 100.00%
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LBD 05/01/2023-05/31/2023 %of Total
Rams Plaza (2) 282;352 1 60.05% j
Carrboro(7) 88,053 2 18.73%
Oakdale(10) 73;984= 3 15.73%
Meadowmont(5) 15,581` 4 3.31%
Chapel Hill North (3) 4,994 5 1.06%
Southern Village(8) 4,005' 6 0.85%
Mebane (4) 1,238' 7 0.26%
470,207' 100.00%
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Page 4
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Orange County Board of Alcoholic Beverage Control
Comparative Statement of Year•to-Date Fortified Wine Sales by Store
For the month of MAY 2023 and 2022 Attachment "C"
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Wine Sales by Stores %of
Wine Sales(by store numbed 05/01/2023-05/31/2023 05/01/2022-05/31/2022 difference %increase retail sales
Carrboro(7) 679 284 395 139.08% 17.13%
Rams Plaza (2) 628 793 (165) -20.81% 15.84%
Oakdale(10) 576 156' 420 269.23% 14.53%
Meadowmont(5) $51 460' 91 19.78% 13.90%
Chapel Hill North(3) 483 702` (219) -31.20% 12.18%
Hillsborough(1) 288 195; 93 100.00% 7.27%
Eno/Durham (6) 275 156 119 76,28% 6.94%
Mebane(4) 249 637 (388) -60.91% 6.28%
Southern Village(8) 235 0' 235 100.00% 5.93%
3,964 3,383 581 17.17%
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Page 5
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ORANGE COUNTY ABC BOARD —AGENDA FORM
Meeting Date: June 20, 2023 Agenda Item # 5c
Regular Session X
Closed Session
Presenter/Information Contact: Ron McCoy
Subject: Statewide Sales Report for May, 2023
Attachment(s):
1. Attachment"NC Statewide Sales Report of Spirituous Liquor(Retail and LBD Sales)"
May, 2023
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Brief Summary/Explanations:
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Total retail sales in the State ($125,333,683) were up 7.87% while LBD sales ($34,813,418)
were up 14.69%. With store sales of$2,134,763, Orange County ABC was up 7.5 1%while LBD sales
($470,207) were up 12.84%.
Of 27 boards with sales greater than$1 million, Orange County ABC slipped one place to 12ch
position. While credit card sales have softened somewhat around the state, Orange County ABC
remains elevated(91.68%)while Concord ABC has the highest overall usage (92.07%).
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Action Requested:
1. Consent Agenda Item.
2. Review and discuss as needed.
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Financial Impact: See Above
Staff Recommendations/Comments: None
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Page 1 of 2 pages
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ORANGE COUNTY ABC BOARD —AGENDA FORM
Meeting Date: June 20, 2023 Agenda Item # 6
Regular Session X
Closed Session
Presenter/information Contact: Office Staff
Subject: Management Updates as of March 16, 2023.
1. Law Enforcement
Law enforcement reports will be available at the meeting.
2. Ribbon Cutting
The ribbon cutting ceremony is scheduled on Wednesday June 21 at 10am.
3. General Manager review on Trackstar
The final evaluation form is online, and this is an opportunity to ask any questions
about the process.
4. No Meeting in July
Unless needed there is not a meeting scheduled in July. Next meeting is August
22 on the fourth Tuesday of the month.
5. Meeting in Cherokee
Agenda attached for the annual ABC meeting in Cherokee In August
6. Southern Star Distillery tour
We did 2 tours of the Southern Star Distillery in Statesville to coincide with 2
single barrel picks
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Page t of 1 pages
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ORANGE COUNTY ABC BOARD—AGENDA FORM
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Meeting Date: June 20, 2023 Agenda Item # 7
Regular Session X
Closed Session
Presenter/Information Contact: Ron McCoy
Subject: Year-End Budget Amendment for Fiscal Year 2023
Attachment(s):
1. Attachment"A"Mid-Year Budget Amendment
2. Attachment`B"Revised Annual Budget/Worksheet for Fiscal Year 2023
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Brief Summary/Explanations:
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1. Budget Amendment (Attachment"A"):
The following revisions to the annual budget for fiscal year 2023 are recommended for
the Board's consideration and approval based on examination of the budget at year-end.
Section 1
Although retail store sales and LBD sales have moderated somewhat, sales have
remained at a level on par with the record sales of the last fiscal year. Based on year-to-date
sales volumes, the budget has been amended to reflect increases in sales and related
expenditures (taxes and costs of sales). The net result of the year-end budget amendment is an
increase to working capital/change in net position of$680,970.
Section 2
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Payroll-related expenditures have been the most volatile and difficult to predict this
year. The Board adopted the current Orange County Living Wage and raised overall wages to
remain competitive in the current post-Covid work environment. Related costs (taxes and state
retirement) increased accordingly. The budget has been adjusted to reflect these increases. With
additional hiring of full-time employees, the cost of group health insurance has increased,
resulting in year-end adjustment of$31,595 (7.47%). Additionally, the retiree insurance liability
(calculated by actuarial)was unknown at the time of the original budget and has been adjusted
to the proper amount. The net result of these changes is a decrease in working capital/change in
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net position of-$248,520.
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Page 1 of 5 pages
ORANGE COUNTY ABC BOARD—AGENDA FORM
Meeting Date: June 20, 2023 Agenda Item #7
Regular Session X
Closed Session_
Section 3
Operating expenses have been adjusted to reconcile actual expenses for the year. Store
and office expenses (maintenance, supplies,utilities)have been increased as have credit card
processing fees. Vehicle expenses and professional fees have decreased slightly. The net result
of these changes is a decrease in working capitat/change in net position of-$89,025 (5.8%).
The sum of increased revenues and expenditures from operations is an increase to
working capital/change in net position of$343,425.
Section 4
Capital expenditures have been amended to reconcile expenditures at Southern Village
and increase the amount spent on refrigerated coolers and debt service (First Horizon).
Additionally,the Roxboro Savings account(working capital retained from previous fiscal years)
has been adjusted to reflect more accurately the amount of funds used to pay for capital
expenditures and debt service. The net result of these changes is a credit to working capital
retained/change in net position of$15,710.
2. Revised Annual Budget/Worksheet for Fiscal Year 2023 (Attachment"B"):
The revised annual budget worksheet shows the original fiscal year budget and changes
related to the mid-year and year-end amendments. Mid-year changes are in blue font while year-
end revisions are in violet. Total increases to working capital/change in net position are recorded
in green font and total decreases in red.
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Action Requested:
1. Review and discuss as needed.
2. Vote approval of budget amendment.
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Financial Impact: See Above
Staff Recommendations/Comments: None
Page 2 of 5 pages
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ORANGE COUNTY ABC BOARD
BE IT ORDAINED by the Orange County ABC Board that the following amendment be made to the annual budget
ordinance for the fiscal year ending June 30,2023.
Section 1 To adjust revenues and sales-related expenses based on higher than projected sales volumes
increase decrease
Liquor Sales $1,025,555
Wine Mixer Sales $1,215
LBD Sales $728,500
Taxes on sales $378,205
Cost of sales $693,665
Working capital retained (Change in net position) $680,970
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Section 2 To reconcile payroll-related expend itures'related to increased wages, related expenses and insurance
costs
increase decrease
Salaries and wages $176,315
Payroll taxes
$10,950
Retirement $23,725
Health Insurance $31,595
Retiree Insurance $6,300
Human Resources $2,135
401k
Processing fees $3,065
$565
Working-capital retained (Change in net position) $248,520
Section 3 To adjust operating expenses related to increases in service/maintenance agreements, credit card
fees, office and store supplies and expenses
increase decrease
Board member/meeting expenses $300
Repairs and maintenance $7,690
Service agreements $7,765
Store supplies and expenses $20,455
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Section 4 To adjust capital expenditures related to the opening of the new Southern Village(Chapel Hill) location
and the construction of the new Mebane store
increase decrease
Flooring/registers/security(Southern Village) $6,815
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Furniture,fixtures and equipment(Southern Village) $15,475
Refrigerator units(stores) $920
Debt service (principal) (First Horizon) $16,850
Appropriated fund balance(previous year) $55,770
Working capital retained(Change in net position) $15,710
Copies of this budget amendment shall be furnished to the Clerk of the County of Orange County,the NC ABC
Commission, and to the Budget Officer and the,Finance Officer for their direction.
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Adopted this 20th day of June 2023
Pat Burns,
Orange County ABC Chairman
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2023 MID-YR END-YR 2023
ORANGE COUNTY ABC BOARD Original Budget Budget REVISED
Annual Budget for Fiscal Year 2023 Budget Amend. Amend, Budget
Saks:
tiquorsales 24,520,230 451,100 1,025,555 25,996,885
Waterfall, 38,000 1,500 -1,215 38,285
LED 360_, 2,_485 805,000 R�500 5135v_985
Gross Sales 28,160,715 1,257,600 1,752,840 31,171,155
Leas:Taxes on Gross Sales:
Taxes 6,617,770 276,675 378,205 7,272,650
Net Sawa:
21,542,945 23,898,505
Lass:Cast of Sale.
Cost of goods sold(Inc.Inventory adjustments) 14,713,975 653,955 693,665 16,061,595
Gross Profit 6,829,970 326,9)0 600,970 7,836,910
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Payroll and Related Expanses
Salaries and Wages 2,167,145 70,000 176,315 2,413,960
Payroll Taxes 162,345 12,000 10,950 185,295
Retirement 210,910 21,000 23,725 255,635
Group Health Insurance 422,675 31,595 454,270
Retiree's Group Insurance 131,850 6,300 138,150
Health Reireb/Ffex HUMAN RESOURCES 5,500 16,500 2,135 24,135
4011, 69,395 j3,065) 66,330 !.
Processing fees 8815W 565 9_`65
Total payroll related expenses 3,178,32D 119,500 lull 3,$46,340
Operating Expenses
Board Member/Meeting Expenses/ravel 6,600 300 6,900 �'..
Rent 319,300 (265,000) 54,900
lease amarthrotion 243,000 243,000
Repairs&Maintenance-Bldgs 40,000 40,000
Repairs&Maintenance-Equip. 20,000 7,690 27,690
Utilities,Telephone,Internet 95,950 4,300 100,250
Business Insurance 75,000 75,000
Store Supplies,Bags&Expenses 135,000 40,000 20,455 195,455
Employee Travel 1,500 1,500
Office Supplies&Expenses 17,500 10,500 2,435 30,435
Exterior Maint.Services 26,400 26,400
Service Agreements(Data/HVAC) 78,000 6,250 ),)65 92,015
Postage 3,100 3,100
Professional Fees(such,and legal) 35,000 (2,885) 32,115
Dues&Subscriptions 4,900 4,900
Credit Card Processing/bank fees 430,000 45,500 52,755 527,255
Training and Education/Meeting 10,000 10,000
Burglar Alarm and Security 7,200 7,200
Vehicle Expense 18,000 10,500 (2,790) 25,710
Uniforms 4,2W 4,200
Debt Service(Interest Exp) 83,375 j30,0001 53,375
lntrm,rfleaers) 45,150 45,150
Cash Short lover) 500 25D 750
Contingencies/Mist. so San
Total Operating Expenses 1,412,025 1a6,150 89,025 1,607,200
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Operating Income(Los.) 2,238,625 2,683,370
Other Income
Interest Income 2,000 2,000
Other Income 11500 itL500
Total Otherincome 3,500 3,SW
Net Income Before Distdir. 2,242,125 2,686,870
Statutory Distributionm,
Ww Enforcement 168,000 168,000
Alcohol Rehab&Ed 25�_000 252,000
420,000 420,M
Other DhAdbudons
Orange County General Fund 700,_000 700,0010
Total Distributions I,12U,000 1,120,000
Net Income After Matto'. 1,122,125 101,320 343,425 1,566,870
CePHRI Outlay
Reol...moral store ecrulmotilw Mebane
Store construction 1,285,100 1,265,100 !
Change OrderniEnglueedng/Project Administration 190,000 45,000 235,000
Fumilu e,Worse and equipment(FEE) 110,260 55_,0_00 165,_250
1,565,360 100,000 1,665,350
reensedrobuilding..am . Resurface floors(oglco) KOO ilo,00a1
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ORANGE COUNTY ABC BOARD—AGENDA FORM
Meeting Date: June 20,2023 Agenda Item 8
Regular Session X
Closed Session_
Presenter/Information Contact: Ron McCoy
Subject: Draft BUDGET for Fiscal Year 2024
Attachment(s): j
1. Attachment General Manager's Budget Message
2. Attachment Annual Budget(Draft)
3. Attachment Budget Ordinance (Draft)
Summary/Explanations:
Sales
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While sales have been expected to ease from the pandemic-elevated levels of the past year,
the introduction of new stores in Southern Village and Mebane has piqued consumer interest. LBD
sales were greatly suppressed during the pandemic era with the closure of bars and restaurants. While
these sales rebounded in FY 2023, we anticipate that they will subside in FY 2024.
For FY 2024, store sales are projected to increase 2.37% while LBD/commercial sales are
expected to decline by-10.13%. Total sales are projected to increase by 0.31%.
Payroll
Payroll-related expenses are anticipated to remain elevated. With the completion of the two
stores in the previous years, operational expenses are expected to ease somewhat with decreases in
store expenses and maintenance costs.
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Wages are projected to increase by 6.74% while taxes are expected to rise by 6.36% and
retirement costs by 7.15%. Group health insurance is expected to increase by 6.76%. While the
retiree actuarial calculation for FY 2024 is to be determined, for budgetary purposes, it is estimated
to increase by 23.05%. Total payroll-related expenses are projected to increase by 7.30%.
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Operational Expenses
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With the completion of the two new stores in the previous year, store and office expenses are
expected to decline. Store expenses are decreased -7.91%while office expenses are decreased by
-17.86%.
In anticipation of the upcoming annual state conference,board expenses have been increased
by 23.19%. Employee travel expenses have been adjusted accordingly,up $2,000 (133.33%).
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Page 1 of 6 pages
ORANGE COUNTY ABC BOARD—AGENDA FORM
Meeting Date: June 20,2023 Agenda Item
Regular Session X
Closed Session
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Rent has been increased 21.56%, although this number may be modified by GASB 87 lease
capitalization calculations. Business insurance has increased 17.70%, due primarily to the addition
of a ninth store. Credit card processing fees have been increased by 7.18%
Total operating expenses have been increased by 3.72%.
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Distributions
Pending final approval by the Board, the following totals have been budgeted for grant
distributions.
Law enforcement grants are budgeted to be $205,720, up 22.45%. For the purposes of the
draft budget, an amount of$29,090 has been added to the base Chapel Hill police request($40,628)
to allow for the purchase of a 2023 Camry hybrid vehicle. This amount may be modified or removed,
pending the resolution of the Board.
Grants for alcohol education and rehabilitation are $261,000, up 18.01% from the previous
year. Distribution to the Orange County general fund is$805,000,up 15%,as requested by letter from
Kirk Vaughn, Orange County Budget Director.
Capital Expenditures
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Capital outlay for FY 2024 is expected to be financed by appropriated funds held from the
current year's change in net position. Expenditures are budgeted to include the purchase of a
new/replacement delivery truck as well as additional racking, replacement fire panel, inventory
scanners and a replacement computer for the warehouse.
Windows in the office are to be replaced, as is the existing presentation monitor in the
boardroom and the outdated security digital recording system. The Board is also looking to
purchase/lease an online system to streamline and improve the grant process.
Security cameras in several stores are set to be upgraded as well.
Action Requested:
1. Consent Agenda Item.
2. Review and discuss as needed.
3. Vote approval of the budget.
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Financial Impact: See Above
Staff Recommendations/Comments: None
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Page 2 of 6 pages
COUNTY OF ORANGE
ALCOHOLIC BEVERAGE, CONTROL BOARD
601 VALLEY FORGE RD
HILLSBOROUGH,NORTH CAROLINA 27278 'I
919-732-3432 j
FAX: 919-732-5829
ocabc@mindsprin,g.com
PAT BURNS,Chair Board Members
LIZ CARTER,Vice Chair MIKE ZITO
TONY DUBOIS,Generai Manager JUDSON WILLIAMSON
MELVIN GREENE
Orange County ABC Board Budget for FY2023-24
June 20, 2023
Budget Message
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The Annual Budget for the fiscal year July 1, 2023 through June 30, 2024(FY 24) has been
prepared in accordance to North Carolina General Statutes and in compliance with the standards
of financial operations of local boards.The ABC board determines through adoption of an annual
balanced budget the best way to use our resources to maintain a high level of customer service in
customer friendly, modern, and efficient stores. This document outlines the ways that we will
appropriately spend revenue to accomplish those goals. The primary drivers in the presentation of
this budget are the cooperating needs to provide an environment where customers feel
comfortable shopping while creating maximum return and to fulfill our statutory obligations.The
items that follow reflect the board's goals and commitment to running an outstanding operation
focused on the customer.
Key Assumptions
• This budget is based on projected gross revenue of$31,268,985 and operating costs of
$1,666,915 and payroll is projected at$3,805,290 along with total distributions of
$1,271,720.
• Sales growth is projected at a slight decrease due to the sales bubble.
• Distributions to Law Enforcement agencies are set at 5% and for this budget are $205,720
for alcohol law enforcement in Orange County and the towns of Carrboro, Chapel Hill and
Hillsborough and remain well over the statutory requirements.
• Alcohol Education funds are statutorily set at 7%and budgeted at$261,000 staying well
above statutory requirements.
• Distributions to the Orange County General Fund will be $805,000.
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Highlights and Key elements of the budget Include:
Payroll
Continued support of the living wage will continue to increase payroll and will decrease
profitability for years to come as raises compound the cost of the workforce. The increase in the
percentage of retirement expenses for each employee will also impact payroll.
Capital Improvements,Store Improvements and Projects
We are buying a truck for$130,400 and windows $35,000
Rent and Lease Payments
The Boad leases stores in Southern Village, Ram's Plaza and Meadowmont and only the
Meadowmont store has a minimal lease increase this year. Currently the only loan obligation is for
the Mebane store.
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Training & Education
Our education funds available are$35,000 as we will schedule more group training and team
building activities in 2023/24. The ongoing goal will be to create a comfortable customer
environment and improve overall operations and increase staff product knowledge.
Staffing Summary
The Board will maintain the increased employee roster to account for increased sales, the addition
of the location in Southern Village, as well as the much larger store in Mebane. Current staffing
levels fluctuate but are generally 45 Full-Time and 20 Part-Time for a total of 65 employees. We
will maintain consistent staffing levels to keep customer service a high priority and add on where
needed. We expect levels to increase with the opening of a new location.
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Changes to this budget after adoption will be accompanied by a budget amendment with changes
in excess of$50,000 requiring approval by the board and changes under$50,000 requiring
approval by both the Budget Officer and Finance Officer followed by a budget amendment.This
budget shows the commitment of the Orange County ABC Board to go over and above statutorily
required distributions to Alcohol Education and Law Enforcement.This budget reflects the board's
commitment to improving store infrastructure and increasing profitability by investing in the
employees who generate revenue through their hard work and dedication to outstanding
Customer Service.
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Tony DuBois
General Manager
Orange County ABC Board
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ORANGE COUNTY ABC BOARD
Annual Budget for Fiscal Year 2024
Sales:
-- Liquor Sales 26,613,255
Wine/Mixer 40,050
LBD 4,615,680
Gross Sales 31,268,985
Less:Taxes on Gross Sales:
Taxes 7,501,430
Net
Sales:
Cost of Sales DRAFT 23,767,555
Less:
Cost of goods sold(Inc.inventory adjustments) 16,338,045
Gross Profit$ 7,429,510
Payroll and Related Expenses
Salaries and Wages 2,576,200
Payroll Taxes 197,080
Retirement 273,910
Group Health Insurance 485,000 '',,
Retiree's Group Insurance(actuarial) 170,000
Human Resources 25,000
401k 68,500
Processingfees 9,600
Total payroll related expenses 3,805,290
Operating Expenses
Board Member/Meeting Expenses/Travel 8,500
Rent 66,005
Lease amortization 246,085
Repairs&Maintenance-Bldgs 42,000
Repairs&Maintenance-Equip. 25,000
Utilities,Telephone,Internet 95,000
Business Insurance 88,275
Store Supplies,Bags&Expenses 180,000
Employee Travel 3,500
Office Supplies&Expenses 25,000
Exterior Maim.Services 28,000
Service Agreements(Data/HVAC) 95,000
Postage 3,400
Professional Fees(audit and legal) 35,000
Dues&Subscriptions 4,900
Credit Card Processing/bank fees 565,115
Training and Education(Human Resources) 10,000
Burglar Alarm and Security 7,200
Vehicle Expense 30,000
Uniforms 4,000
Debt Service(interest Exp) 62,675
Interest(leases) 41,260
Cash over/short 500
Contingencies/Misc. 500
Total Operating Expenses 2,666,915
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Operating Income 1,957,305
Other Income
Interest Income 2,500
Other Income 1,000
Total Other Income 3,500
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Net Income Before Distributions 1,960,805
Statutory Distributions
Law Enforcement 205,720
Alcohol Rehab&Ed 261,000
466,720
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- Other Distributions
Orange County General Fund 805,000 ,
Total Distributions 1,271,720
Net Income After Dlstrib's 689,085
Capital Outlay
Warehouse:
Delivery truck fwarehnusel 110 4nn
ANNUAL BUDGET ORDINANCE
Orange County ABC Board
Orange County,North Carolina
Fiscal Year 2023-2024
BE IT ORDAINED by the ABC Board of Orange County,North Carolina,that the following ordinance
establishing revenues and setting expense appropriations is hereby adopted and effective July 1,2022
through June 30,2024.
Section 1.Estimated Revenues
It is estimated that the revenues listed below will be available during the fiscal year beginning July 1,2023
and ending June 30,2024 to meet the operational and functional appropriations as set forth in Section 2
in accordance with the chart of acounts prescribed by the state ABC Commission.
Estimated Revenues
Sales: $31,268,985
Other Income: $3,500
Total: $31,272,485
Section 2 Appropriations
The following expenses are hereby appropriated for fiscal year 2023-2024 and are funded by the revenues
made available through Section 1,
Appropriations TaD.RAFT revenue:
Cast of Sales: $16,338,045
Operating Expenses Stores Admin/Office Warehouse Total
Salaries and Benefits 3,253,249 306,219 245,822 3,805,290
Board Member Expense 8,500 8,500
Rent 66,005 66,005
Repairs and Maintenance 63,000 4,000 67,000
UtilitiesTelephone/Internet 68,300 8,500 18,200 95,000
Insurance-General and Bonds 55,775 10,000 22,500 88,275
Store Supplies and Expenses 174,820 20,680 2,000 197,500
Office Supplies and Expenses 33,300 33,300
Service/Maintenance Contracts 112,250 12,250 5,700 130,200
Professional Fees(audit and legal) 30,000 3,000 2,000 35,000
Credit Card Processing/bank fees 563,565 600 950 565,115
Vehicle expenses 6,000 24,000 30,000
Debt service(interest) 62,675 62,675
Contingencies 250 250 Soo
Total 4,387,214 475,974 321,172 5,184,360
Debt Service
Debt Service(principal) 373,400
Capital Outlay
Capital Expenses 373,400
Appropiated fund balance (373,400)
Total estimated capital expenditures/receipts 373,400
Total extimated expenses,net capital outlay 5,557,760
Distributions
Law Enforcement 205,720
Alcohol Education and Rehab. 261,000
466,720
Other County/Municipal 805,000
Total Distributions 1,271,720
Working Capital Retained 603,530
(Appropriated Fund Balance-Unrestricted)
Total Appropriations 31,272AS5
• • POLICE DEPARTMENT i
Town of Chapel Hill
4 828 Martin Luther King Jr. Blvd.
Chapel Hill,NC 27514-2600
phone(919) 968-2760 fax(919)968-2846
www.townofchapelhill.org
June 5, 2023
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Orange County ABC Board
601 Valley Forge Road
Hillsborough,NC, 27278
Dear Orange County ABC Board Members:
The Chapel Hill Police Department greatly appreciates the strong partnership we have with you to promote
alcohol education and to encourage people to make healthy and responsible choices about alcohol use. Along
with the assistance of our community partners, we have developed sustainable policies and programs to
minimize the impact of alcohol misuse and make the community safer.
These initiatives include having a dedicated investigator to manage alcohol education and enforcement in
Chapel Hill and surrounding communities. Over the last four years, our ALE team has organized and led 150
initiatives, including ALERT operations, compliance checks, and BARS training. We average 40 annual
ALE operations that include follow-up investigations and meetings.
As we continue to advance these efforts, we are requesting funding for the purchase of a vehicle dedicated to
our ALE operations, alcohol education, enforcement, trainings, and associated meetings.
Providing our investigators and officers with the appropriate resources to further our alcohol initiatives is
essential. As a strong partner in our work, in 2009, you generously funded a vehicle to aid our ALE
investigator with these initiatives. Unfortunately, after 14 years of daily usage, the vehicle's maintenance
repairs greatly exceeded its value. We removed the vehicle from service in September 2022 without
reasonable repair alternatives. Like many other law enforcement agencies nationwide, we have experienced
challenges maintaining our vehicle fleet. Low inventory, high demand, and the soaring cost of new vehicles
have hindered our ability to add vehicles to our aging fleet. The department's ALE investigator temporarily
uses an aged vehicle requiring increasing maintenance.
Keeping consistent with the Town of Chapel Hill's commitment to becoming more environmentally
responsible, we initially requested funding for an electric vehicle. However, we understand flexibility with
options is crucial considering the expense of a new vehicle. We are providing you with different vehicle
types for consideration:
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• 2023 Ford 150 Crew(Hybrid eco-friendly) $42,143
• 2023 Mustang Mach-E(Electric eco-friendly) $49,525
• 2023 Mustang Mach-E(Electric extend-battery eco-friendly)$65,043
�..* 2023 Camry(Hybrid eco-friendly)$29,090
• wsw-
2023 Toyota Highlander XLE(Hybrid eco-friendly) $44,555
• 2023 Chevrolet Traverse$28,507
Thank you for your support, and we are grateful for our partnership with you. Please let me know if you have
any questions.
Sincerely,
Paul Bell
Assistant Police Chief of Operations
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ORANGE COUNTY ABC BOARD
Open Meeting Board Minutes
Tuesday August 22, 2023, 10:00am
Location: 601 Valley Forge Road Hillsborough,NC 27278
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Present:
Patrick Bruns, Board Chair Elizabeth Carter, Member
Mike Zito, Member Tony DuBois, General Manager
Judson Williamson,Vice Chair Ron McCoy, Finance Officer
Angela Willoughby,Asst. GM Julie Mebane, Board Secretary
Amy Fowler, BOCC Liaison Taylor Jackson- Human Resources
Melvin Green, Member
Scheduled Absence: Chris Willett, Beemer, Hadler& Willett, P.A
Call to order at 10:05 am, a quorum was present and Mr. Burns, Board Chairman, called the
Board Meeting to Order.
Mr. Burns read the Mission Statement: The Mission of the Orange County ABC Board
and our employees is to serve our locality responsibly by controlling the sale of
spirituous liquor, returning profits to Law enforcement,Alcohol Education, and the
County Fund while providing excellent service in customer friendly, modern, and
efficient stores.
Mr. Burns read the Conflict-of-Interest Statement. The question was asked: does
anyone have a conflict of interest with respect to any matters on the agenda?All present
said nay.
Approval of the Open Meeting Agenda: Mr. Williamson made a motion to approve the
agenda, Mr. Green seconded the motion and the vote carried.
Minutes of the open session June 20, 2023, were presented. Mr. Williamson made a motion to
approve the open session minutes as presented, Mr. Zito seconded the motion and the vote
carried.
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Election of Vice Chair: Mr. Williamson was nominated as Vice Chair and he agreed to the
position. Mr. Zito made a motion to elect Mr. Williamson as our new Vice Chair, Mr. Green
seconded the motion and the vote carried.
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�l Consent Agenda: June 2023
a. Financial Reports:
i. Comparative Statement of Net Assets
ii Comparative Revenue and Expenses June
iii Actual-to-Budget Comparison for June 2023
b. June 2023 and Year-to-Date Retail sales
c. Statewide sales report
Discussion was held. Mr. Williamson made a motion to approve the June Consent Agenda, Mr.
Zito seconded the motion and the vote carried.
Consent Agenda: July 2023
a. Financial Reports:
i Comparative Statement of Net Assets
ii Comparative Revenue and Expenses July
iii Actual-to-Budget Comparison for July 2023
d. July 2023 and Year-to-Date Retail sales
e. Statewide sales report
Discussion was held. Mr. Green made a motion to approve the July Consent Agenda, Ms. Carter
seconded the motion and the vote carried.
Paid Parental Leave Policy: Discussion was held in regards to adopting a new policy for paid
parental leave. Mr. Williamson made a motion to adopt the new policy, Ms. Carter seconded the
motion and the vote carried.
Management Updates:
Law Enforcement: This report is required by the NCABC.
Truck accident Update: Mr. DuBois updated the Board about the truck incident.
Recurring topics for fiscal year 2024: Highlights include 4 meetings on the 4°i Tuesday and no
meeting in December during the busy Holiday season.
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Canned Cocktail Coolers: Beverage coolers are now in six stores. Meadowmont, Eno, and our
older Hillsborough store do not have the space for a cooler.
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Meeting in Cherokee: Several board members attended the Annual ABC meeting. Many topics !
were discussed including the potential legislative updates currently on hold.
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Broad Branch Distillery tour: We are doing two tours of the Broad Branch distillery in
Winston Salem to coincide with a single barrel pick.
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Closed Session (Personnel Matter): Ms. Carter made a motion at 11:13 am to go to Closed
session, Mr. Green seconded the motion and the vote carried. Mr. Williamson made a motion to !
return to Open Session at 11:34am, Mr. Green seconded the motion and the vote carried.
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Board Comments: Ms. Carter wants to make sure all of the citizens of Orange County know
how much OCABC does for the county and she also is excited to see all of the great things
coming in the new year. Mr. Williamson appreciates all of the awesome things we all do for
OCABC. Mr. Green thanked Mr. McCoy for creating the educational charts. Mr. Green would
like to see OCABC'S website updated to be a bit more modern. Mr. Zito thanked Ms.
Willoughby and Ms. Jackson for putting together the Parental Leave policy. Mr. Zito also
thanked everyone for such a great meeting with lots of good news. Mr. Burns thanked everyone
for all of the outstanding support. Mr. Burns also went over the Law Enforcement meetings that
he has recently attended and told us how they all appreciate the Board's support.
At 12:10pin Mr: Zito made a motion to adjourn, Mr. Williamson seconded the motion and the
vote carried.
Meeting adjourned.
Chair's Signature and Date oard Secretary's Signature and Date
ORANGE COUNTY ABC BOARD — AGENDA FORM
Meeting Date: September 19, 2023 Agenda Item # J
Regular Session X
Closed Session
Presenter/]nformation Contact: Office Staff
Subject: Management Updates as of September 14, 2023.
1. Law Enforcement
Law enforcement reports will be available at the meeting.
2. Bars Classes
Employees attended a BARS class at the office on July 18 and remaining
employees will attend a class in Chapel Hill on August 14. A few stragglers will
attend the next class in Chapel Hill to complete our yearly training.
3. Single Barrel Endcaps
We are featuring our single barrel staff selections on endcaps in 6 locations with
the space to do this. We have stickers designed by Emily our Southern Village
Store Manager to make sure all bottles stand out and endcap signage as well.
S-VAFF
Orange County
ABC
s�CEC C10\
4. Initiatives
• Banking
Staff have been meeting with banks to consider if we want to make a
change or consolidate our banking relationships. We will keep the board
updated if any changes are recommended.
• Online Grant Administration
Meetings have been held with companies to receive quotes to move the
grant process online.
• Website Redesign
Meetings have been held about updating the boards website.
5. Broad Branch Distillery tour
There were 2 tours of the Broad Branch Distillery in Winston-Salem on August 24
and 31 attended by 20 employees. This is to coincide with a single barrel
selection arriving soon.
6. Bourbon Steward Class
There is a second Bourbon Steward Class in partnership with Mystic Distillery in
Durham scheduled for September 24 and we will have 18 attending. Durham
ABC will send 15 employees as well.
7. State Bill Updates
3 things for the board to potentially consider are Sunday Sales, Holiday openings
and Customer tracking for the lottery items. The NC legislature is still discussing.
Pagel of 1 pages
State of North Carolina
Alcoholic Beverage Control Commission STA7E o,,
ABC Law Enforcement Monthly Report
GS 18B-501(f1)
Board: -
Orange County
Reporting Month/Year:
Aug-23 Quinn Wes`
Regulatory Activity and Training
Violations Reports Submitted to ABC Commission
Total Number of Offenses Contained in Reports
Sell to Underage Campaign Checks
Permittee Inspections
Compliance Checks 5 CB
Seller/Server Training 1 CH
Alcohol Education
ABC Law Violations At Permitted Away from Permitted
Establishment Establishment
Sell/Give to Underage
Attempt to Purchase/ Purchase by Underage 4 CB
Underage Possession 4 CB 15 CH
Unauthorized Possession
Sell/Give to Intoxicated
All Other Alcohol Related Charges 21 CH 17 CH
Total:
Controlled Substance Violations At Permitted Away From Permitted
Establishment Establishment
Felony Drug Related Charges
Misdemeanor Drug Related Charges
Total:
Other Offenses At Permitted Away From Permitted
Establishment Establishment
Driving While Impaired 2 OC
All Other Criminal Charges
Total: +
TOTAL CRIMINAL CHARGES:
Agencies Assisted
Assistance Provided to Other Agencies
Remarks
Carrboro: 4 plain clothes operations looking for fake Vs. 8/26 op with CHPD 4
underage possession and 4 fake ID's. Chapel Hill: Conducted 3 ALERT operations
and assisted with one with CBPD 21 on premise fake ID charges and 17 off premise
all referred to OCPAD. Hillsborough: NA Orange County: Conducted several
stationary patrols at store locations at closing. Identified several dates through the
end of the year for compliance check operations. May host a countywide
operation focusing on underage alcohol sales
Reporting Officer/Title:
4 Agencies Reporting
Report Date:
August 12023
ORANGE COUNTY ABC BOARD
Proposed Agenda for Open Session
Tuesday, August 22 a, 2023, 10:00am
Scheduled attendees:
Patrick Burns,Board Chair Elizabeth Carter,Vice Chair
Mike Zito, Member Tony DuBois, General Manager
Judson Williamson, Member Ron McCoy, Finance Officer
Angela Willoughby,Asst. GM Julie Mebane, Board Secretary
Amy Fowler, BOCC Liaison Taylor Jackson-Human Resources
Melvin Green, Member
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Scheduled Absence: Chris Willett, Beemer, Hadler&Willett, P.A
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1. Call open session meeting to order.
• The Mission of the Orange County ABC Board and our employees is to serve our
locality responsibly by controlling the sale of spirituous liquor,returning profits to Law
enforcement,Alcohol Education, and the County Fund while providing excellent service
in customer friendly,modern, and efficient stores.
• Does any member of the Board have a conflict of interest or any condition or fact that
might create the appearance of a conflict of interest with respect to any matters on
today's agenda?
2. Discuss proposed agenda, revise as needed and adopt the agenda.
3. Minutes of Open meeting June 20, 2023
4. Elect Vice Chair
5. Consent Agenda: June 2023
Financial Reports:
i. Comparative Statement of Net Assets
ii Comparative Revenue and Expenses for June
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6. Consent Agenda: July 2023
a. Financial Reports:
i. Comparative Statement of Net Assets
ii Comparative Revenue and Expenses for July
iii Actual-to-Budget Comparison for July 2023
b. July 2023 and Year-to-Date Retail sales
c. Statewide sales report
7. Paid Parental Leave Policy
8. Management Update
9. Closed Session (Personnel Matter)
10. Board Comments
11. Motion to adjourn.
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ORANGE COUNTY ABC BOARD
Open Meeting Board Minutes
Tuesday, June 20, 2023 10:00 a.m.
Location: 601 Valley Forge Road Hillsborough,NC 27278
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Scheduled attendees:
Patrick Burns, Board Chair Elizabeth Carter, Vice Chairman
Mike Zito, Member Melvin Green, Member
Judson Williamson, Member Tony DuBois, General Manager
Angela Willoughby, Asst. GM Julie Mebane, Board Secretary
Amy Fowler, BOCC Liaison Ron McCoy, Finance Officer
Taylor Jackson, Human Resources
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Scheduled absence: Chris Willett, Beemer, Hadler& Willett, P.A
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Public Hearing was held at 10:00am. There were no attendees present.
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Call to order: at 10:06 am, a quorum was present and Mr. Burns, Board Chairman,
called the Board Meeting to Order.
Mr. Burns read the Mission Statement: The Mission of the Orange County ABC
Board and our employees is to serve our locality responsibly by controlling the
sale of spirituous liquor, returning profits to Law enforcement, Alcohol
Education, and the County Fund while providing excellent service in customer
friendly, modern, and efficient stores. j
Mr. Burns read the Conflict-of-Interest Statement. The question was asked: does
anyone have a conflict of interest with respect to any matters on the agenda?All
present said nay.
Approval of the Open Meeting Agenda: Ms. Carter made a motion to approve the
agenda, Mr. Zito seconded the motion and the vote carried.
Minutes of the open session May 23, 2023 were presented. Mr. Zito made a motion to
approve the open session minutes as presented, Ms. Carter seconded the motion and the
vote carried.
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Consent Agenda: May 2023
• Financial Reports: j
• Comparative Statement of Net Assets
• Comparative Revenue and Expenses for May, 2023
• Actual-to-Budget Comparison for May, 2023
• May 2023 and Year-to-Date Retail sales
• Statewide sales report
Discussion was held. Mr. Zito made a motion to approve the May Consent Agenda; Mr.
Green seconded the motion and the vote carried.
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Management Updates.
• Law Enforcement: This report is required by the NCABC.
• Ribbon Cutting: The Ribbon cutting ceremony is scheduled for June 21, 2023 at
10:00am.
• General Manager Review on Trackstar: The final evaluation form is online. Mr.
Burns made a request to all Board members to get their information to him.
• No meeting in July: Unless needed, there will be no meeting scheduled in July.
Our next meeting will be August 22"a. This is the fourth Tuesday of the month.
• Meeting in Cherokee: The agenda for the annual ABC meeting in Cherokee is
attached. The meeting will be held in August.
• Southern Star Distillery tour: Two groups were able to tour Southern Star
Distillery in Statesville, NC. The tour coincides with two of our own single barrel
picks that have been purchased.
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2023 Year End Budget Amendment was presented by Mr. McCoy: Ms. Carter made a
motion to approve the Year End Budget amendment, Mr. Green seconded the motion and
the vote carried.
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2024 Budget and Budget Message was presented by Mr. McCoy: Mr. Williamson
made a motion to approve the 2024 Budget, Mr. Green seconded the motion and the vote
carried.
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Closed Session was held to discuss a personnel matter. (10:43am)
Mr. Zito made a motion to go back into Open Session, Ms. Carter seconded the motion
and the vote carried
At 12:d6pni Mr. Zito made a motion to adjourn, Mr. Green seconded the motion and the
vote carried
Meeting adjourned +
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ORANGE COUNTY ABC BOARD -- AGENDA FORM
Meeting Date: September 19, 2023 Agenda Item #
Regular Session X
Closed Session
Presenter/information Contact: Office Staff
Subject: Management Updates as of September 14, 2023.
1. Law Enforcement
Law enforcement reports will be available at the meeting.
2. Bars Classes
Employees attended a BARS class at the office on July 18 and remaining
employees will attend a class in Chapel Hill on August 14. A few stragglers will
attend the next class in Chapel Hill to complete our yearly training.
3. Single Barrel Endcaps
We are featuring our single barrel staff selections on endcaps in 6 locations with
the space to do this. We have stickers designed by Emily our Southern Village
Store Manager to make sure all bottles stand out and endcap signage as well.
(B)
4. Initiatives
• Banking
Staff have been meeting with banks to consider if we want to make a
change or consolidate our banking relationships. We will keep the board
updated if any changes are recommended.
• Online Grant Administration
Meetings have been held with companies to receive quotes to move the
grant process online.
• Website Redesign
Meetings have been held about updating the boards website.
5. Broad Branch Distillery tour
There were 2 tours of the Broad Branch Distillery in Winston-Salem on August 24
and 31 attended by 20 employees. This is to coincide with a single barrel
selection arriving soon.
6. Bourbon Steward Class
There is a second Bourbon Steward Class in partnership with Mystic Distillery in
Durham scheduled for September 24 and we will have 18 attending. Durham
ABC will send 15 employees as well.
7. State Bill Updates
3 things for the board to potentially consider are Sunday Sales, Holiday openings
and Customer tracking for the lottery items. The NC legislature is still discussing.
Page 1 of 1 pages
III
ORANGE COUNTY ABC BOARD —AGENDA FORM
II
Meeting Date: August 22, 2023 Agenda Item # 5
Regular Session X
Closed Session
Presenter/Information Contact: Ron McCoy
Subject: June 2023 Financial Reports
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Attachment(s):
1. Attachment"A" Comparative Statement of Net Position for June 2023.
2. Attachment `B" Comparative Statement of Revenues, Expenses and Changes in Net
Position for June 2023 and 2022.
Brief Summary/Explanations:
With the fiscal year 06/30/2023 audit ongoing, preliminary financial statements are presented
prior to year-end adjustments and journal entries being made, Year-end balances, accruals, budget
reconciliations, actuarially calculated liabilities and GASB-mandated entries are subject to change.
1. Comparative Statement of Net Position (Attachment"A"):
Total cash held by the Board($3,714,166)was down-$100,947(-2,65%)while property
and equipment ($15,573,077) increased $3,541,675 (29.44%) with the additions of stores 004
(Mebane) and 008 (Southern Village).
Year-end income ($1,185,846) decreased-$619,953 (-34.33%).
2. Comparative Revenue, Expenses and Changes in Net Position 2023 to 2022
(Attachment"B"):
Retail store sales for June 2023 ($2,105,638) increased 9.53% while LBD sales
($382,880) decreased -5,63%. Payroll expenses ($288,793) increased $96,146 (49.91%),
although operating expenses ($129,736) decreased by -$87,976 due to prior year-end
adjustments.
Total sales for the year ($31,209,167, up $1,158,701, 3.86%) established a new record
for Orange County ABC, driven primarily by increased LBD sales ($5,125,307, up $550,126,
12.02%).
Action Requested:
1. Consent Agenda Item.
2. Review and discuss as needed.
Financial Impact: See Above
Staff Recommendations/Comments: None
Page 1 of 3 pages
Orange County Alcoholic Beverage Control Board
Comparative Statement of Net Position
As of June,2023 and 2022 i
Attachment"A"
Assets '..
2023 2022 Variance
Current Assets
Cash 8 Cash Equivalent. ,
Cash-Firet Hotlzon 2,737;A2.. 0I j
Cash-Tmist 635022. 2,818,685'. (2,283,663)
Cash-Roxboro Savings 422,717 980,72a 1658,011)
Cash-Change Banks 18,656 15300 2,965
Total Cash&Cash Equivalents 3,714166. 3 815113 (100,947) .2.65%
Accounts Racelvable 788' 19,299. (18,511)
Prepaid Expenses 147,781 96,468' 62,282 j
Seoudty Deposits 20.738'. 20,7381. -
Inventory 3,861,444 : 4,023,560' (162.116)
Inventory(bags) 61,323 33,221, 18,102
Lease Asset 2 053 336; 2 053 336'.
8135,388.' 82we 1 (110,233)
Total Currant Assets 91848 554 10 060,734 (211,180)
Property Equipment
Land,Buildings&Improvements 13,350,123'.. 10,149,391: 3,200,732
Vehicles&Equipment 2222954 188201/' 940,943
Total Property&Equipment 15:673:077 12;031,402', 3,641,675 29.44%
Less:Accumulated Depreciation (4,367,903). (3 944,0]6)I (423,828)
Accumulated Leese Amortization (469,432).. (216,382)'. (243,0501
Net Property&Equipment 10,745 742. 7,870,945 2,874,797
Other Assets(Pension)
Deferred Outflow Asset(OPEB) 242,387 242,3871 -
Pension Defarml.iNel Pension Asset 343,977 `-343,977 I -
Warred Outflows of Resources 201.186 201.166 i
302,756 302,756 -
Constmctlon in Progress(Southern Village) 0' 25,4361 (25,436)
Construction in Progress(Mebane) 0'. :1,744.640i (1,744.540)
Total Other Assets 0 -:176%976' (1,769,976)
Total Assets 20,898,O1i2:, 20.004:4171 893,841
Liabilities and Equity
Current Liabilities
Accounts Payable
Trade 633.241'. 1,279,49P1 (646,249)
Other 102,299, 114873' (10,574)
735.540- 1.392;3631 (866,823)
Excise Taxes 572,453: 538 342, 34,111
Other Taxes 152,904' 140,022: 12,882
Payroll Liabilities 73,917I 64;315' 19,602
Payroll Accruals 73,097 65,086; 8,011
Accrued Interest(lease) 24,208, 17,108, 7,100
896,570 814.873'. 81,708
Other Current Liabilities
Net Liability(OPES) 646,058. 546,056
Deferred Pension Liability 363.462 363,462i -
Warred I llows of Resource.(Pension) 649,83E 549,636 -
Lease Liability(cunent portion) 213212 181,448 31,767
1,672366'.. 1640.699 31,767
Long Term Liabilities '
Note Payable(BB&T) 0 670,61fl1 (579,619)
Note Payable(First Horizon) 2.654,079 1,499,661 1.165,016
Long Term Debt Ad)ustmentraudhor .50,408 50,408'i -
Long Term Debt Adjustment(lease) 41,334 139,524 (98,190)
Lease Liability(long term portion) 1,605348. 1731409i (228,081)
4150,953: 3;809,808'. 261,145
Distribution.
Payable to Lew Enforcement 0` 0
Payable 0 Education 0 0'Payable to County g'.. 0
Total Corneal Liabilities 0'. 0
Equity
Balance Beginning of the year 12,256,768. 10,450,909�'.. 1,805,799
Add Income(Loss)veao-lo-0ate 1 186 846'. 1605 799, (619,953) -34.33%
Balance End of the Period 13:442:614 12:256:7687... 1,185 846
Total Liabilities&Equity 20,898;052. 20,004,411: 093.641 '
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Orange County Board of Alcoholic Beverage Control
Comparative Statement of Revenues,Expenses and Changes In Net Position
For the month of June,2023 and 2022 Attachment"B"
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June June $ %
Sales 2023 2022 Variance Variance
_ Retail-Liquor Sales 2,105,638 1,922,420 183,218 9.53%
WInelMixers Sales 1,956 2,607 (551) -21.98%
j Commercial/LBD/Mixed Beverage-Liquor Sales 382,880 405,732 22,852 5.63%
Total Sales 2,490,474 2,330,669 159,816 6.86% !
Less Taxes Based on Gross Sales 577,745 543,538 34,207 6.29%
Net Sales 1,912,729 1,787,121 126,608 7.03%
Less:Cost of Sales(Inc.breakage/ad)sts.) 1,316863 1,196,840 120,023 10.03% i
Gross Profit 595.866 690,281 5.685 0.95% i
Payroll&Related Expenses
Salaries&Wages 193,654 162,229 31,425 19.37% '
Payroll Taxes 13,786 11,605 2,181 18.79%
Emp Retirement 19,892 114,689 5,203 35.42%
Retirement Fund(per GASS 66) (58,504)
Health Insurance 43,021 32,992 10,029 30.40%
Retiree Health Ins 11,513 159,084 (147,561) -52.76%
Retiree OPEB lloibllty adjustment (135,408)
Human Resources 1,317 233 1,084 465.24%
NC 401k 4,921 5,146 (225) 4.37%
Processing fees 689 601 1 88 14.64%
Total Payroll&Related 288,793 192,647 96,146 49.91
Operating Expensesil
Board Members(Meeting/TraveVTraining 425 425 - 0,00%
Rent 4,300 (138,982) 143,282 -103.09%
Lease Amonintlon 20,507 216,382 (195,876) 100.00%
Repairs&Malnt. (Bldgs) 4,477 1.040 3,437 330.48%
Repairs&Malnt.(Equip.) 490 9,555 (9,065) 100.00%
Utilities,Telephone and Internet 3,382 :8,205. (4,823) -58.78%
Insurance-Business 7,472 6,409 1,063 16.59%
Store Expenses,Supplies and Bags 13,862 14,730 (868) 5.89%
Travel/Mileage Reimbursement - '- - 0.00%
Office/Warehouse Supplies&Expenses 3,883 891 2,992 335.80%
Ext.Maintenance Services 2,397 3,702 (1,305) -36.25%
Contract/Service Agreements 7,743 6,733 1,010 16.00%
Postage 29 655 (626) 0.00%
Professional Services(legallaud6) 1,974 4,668 (2,694) -57.71%
Dues/SubscrlpllcniVI-kenses 3,903 302 3,601 1192.38%
Credit Card Processing/Bank fees 43,422 35,874 7,648 21.04%
Training/Education/Meeting 537 537 100,00%
Burglar Alarm&Security 575 575 - 0.00%
Vehicle Expense 1,663 533 1,130 212.01%
Uniforms 118 118 0.00%
Interest(Debt Service) 5,410 3,618 1,792 49.53
Interest(Leases) 3,438 42,552 (39,114) 100.00%
Cash overlshort (296) (75) (221) 294.67%
Contingencies/Misc. 25 Soil105 -131.25%
Total Operating Expenses 129,736 217,712 87,978 -40.41°A
Total Payroll/Operating Expenses 418,529 410,359 8,170 1.99%
Income from Operations 177,337 179,922 (2,565) -1.44% li
Other Income
Investment income 577 164 413 251.83%
Miscellaneous - 0.00%
Total Other Income 577 164 413 251.83%
Net Income Before Distributions 177,914 180,086 (2,172) -1.21
Statutory Distributions:
Law Enforcement(5%) 14,000 13,833 167 1.21%
Alcohol Rehabilitation&Education(7%) 21,000 19,750. 1,250 6.33%
Total Statutory Distributions 36,000 33,683 1.417 4.22%
Net Income Before Profit Distribution 142,914 146,503 3,589 -2.45%
Profit Distribution:
Orange County-General Fund 5B,334 44,166 14.168 32.08%
Net Income(Loss)before depreciation 84,580 102,337 (17,757) -17.35%
depreciation 44,762 36,857
39.828 65,480 (26,662) -39.18%
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Year to Date Sales Comparison current (current) _
Sales FY 2023 FY 2022 Change %
Relall Liquor 26,045,623 - 26,439,856 611,767 2.41%
-- Wine Sales 38,237 41;429 (3,192) -7.70%
LBD Sales 5,126,307 4,575,181 660,128 12.021 !
Total Sales 31,2091167 30,060,466 1,158,701 3.88% j
Met In.a(YTD) 11185,846 4,806,799 619,953 -34.33%
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