Loading...
HomeMy WebLinkAbout2022 ABC Board Minutes Orange County ABC Board Open Meeting Board Minutes Tuesday January 18, 2022 The Orange County ABC Board held its meeting on Tuesday,January 18,2022,at 10:00 AM via Zoom telecommunication.These are the minutes of the Open Session. Present: Patrick Burns,Chairman Elizabeth Carter,Vice Chair Mike Zito,Member Judson Williamson,Member Tony DuBois,General Manager Alice Mahood,Member Angel Neighbours,Board Secretary Angela Willoughby,Asst. GM Ron McCoy,Finance Officer Amy Fowler,BOCC Liaison — - Absent:(scheduled) Chris Willett,Beemer,Hadler&Willett,P.A., Visitors: Erasmo Velazquez, Carrboro Police Department Mondrez Pamplin and Tony Sorrell, Chapel Hill Police Department Chief Hampton,Hillsborough Police Department Lt. Brian Whitehurst, Orange County Sheriff's Office Call to order: at 10:00 am, a quorum was present and Mr. Burns, Board Chairman, called the Board Meeting to Order. Mr. Burns read the Mission Statement: The Mission of the Orange County ABC Board and our employees is to serve our locality responsibly by controlling the sale of spirituous liquor,returning profits to Law enforcement, Alcohol Education,and the County Fund while providing excellent service in customer friendly,modern,and efficient stores. Mr.Burns read the Conflict-of-Interest Statement.The question was asked: does anyone have a conflict of interest with respect to any matters on the agenda?All present said nay. 1 Approval of the Open meeting Agenda:Mr.Zito made a motion to approve the agenda,Ms. Carter seconded the motion and the vote carried 2 Minutes of the Open session November 16,2021 were presented.Mr. Williamson made a motion to approve the Open Session minutes as presented,Mr.Zito seconded the motion and the vote carried 3 2021-2022 Law Enforcement Mid-Year Reporting: Law Enforcement presented a mid-year update to the Board.Each Law Enforcement Agency reported on their compliance checks,Bars training,collaborating with other agencies along with ALE within the county.The officers explained upcoming planned events,such as training and compliance check. After each presentation,each agency answered questions from the Board. 4 Consent Agenda: November 2021 a.Financial Reports: i. Comparative Statement of Net Assets ii.Comparative Revenue and Expenses for November 2020 and November 2021 i iii Actual-to-Budget November 2021 j b.November 2021 and Year-to-Date Retail Sales c.Statewide Sales Report Discussion was held. Ms. Mahood made a motion to approve the November 2021 Consent agenda,Mr. Zito seconded the motion and the vote carried Open Session 1/18/2022 Page 1 of 2 Orange County ABC Board Open Meeting Board Minutes Tuesday January 18, 2022 5 Consent Agenda:December 2021 a.Financial Reports: i. Comparative Statement of Net Assets ii.Comparative Revenue and Expenses for December 2020 and December 2021 iii Actual-to-Budget December 2021 b.December 2021 and Year-to-Date Retail Sales c.Statewide Sales Report Discussion was held.Ms.Mahood made a motion to approve the December 2021 Consent agenda,Mr.Zito seconded the motion and the vote carried 6 Management Updates: 1 Law Enforcement Reports:This report is required by the NCABC. 2 Recurring Topics and Meeting Schedule for 2022: The January-December 2022 Meeting Schedule and Recurring Topics was presented. 3 Southern Village: The upfit is all being done by the landlord except for the flooring in the sales area and the additional data cabling for the registers and security. The project is currently under review in the Chapel Hill planning approval department.The store completion date is June 2022. 4 Mebane Project Timeline: The store construction started January 3,2022 corresponding with the steel production and delivery schedule. Store completion is expected in late 2022. 5 Covid Update: With the rising COVID numbers within our stores, this could potentially affect operations. There is a plan in place to change hours if needed,close some lower volume locations and shift staff around to accommodate employees.During the pandemic and Orange County mask mandate,our employees have been subject to constant abuse from customers. 6 Salary Chart: Discussion was held regarding Living Wage in Orange County and compression of the salary chart. The Board recommends bringing back more information and total costs of increasing to the Living wage as well as the compression totals.The Board will communicate with the County Commissioner Liaison Amy Fowler regarding compression issues and the General Manager's salary. 7 401k Contributions: This agenda item was tabled to the February 22,2022 meeting. 8 Debt Service:This agenda item was tabled to the February 22,2022 meeting. 9 Closed Session: 12:10 pm Ms. Carter made a motion to go into closed session, Mr. Williamson seconded the motion and the vote carried NCGS 143-318-11 12;20 pm Ms.Mahood made a motion to return to open session,Mr. Williamson seconded the motion and the vote carried. 10 Board Comments: Mr.Zito stated this was a good meeting and could we schedule a meeting at a store location.Mr. Burns mentioned working on the Board Members handbook for Ms. Neighbours and Mr.Zito. At 12.41pm4 Mr. Williamson made a motion to adjourn, Ms. Carter seconded the motion and the vote carried. Meeting adjourned. (' Chair's Signature and Date Board Secretary's Signature and Date Open Session 1/18/2022 Page 2 of 2 Orange County ABC Board Open Meeting Board Minutes Tuesday February 22, 2022 The Orange County ABC Board held its meeting on Tuesday,February 18,2022,at 10:00 AM via Zoom telecommunication.These are the minutes of the Open Session. Present: Patrick Burns,Chairman Elizabeth Carter,Vice Chair Mike Zito,Member Judson Williamson,Member Tony DuBois,General Manager Alice Mahood,Member Angel Neighbours,Board Secretary Angela Willoughby,Asst.GM Ron McCoy,Finance Officer Amy Fowler,BOCC Liaison Absent:(scheduled) Chris Willett,Beemer,Hadler&Willett,P.A., Visitors: Elinor Landess, Campus and Community Coalition Fiorella Horna, El Centro Hispano Tova Harriston, Boomerang Youth Call to order: at 10:00 am, a quorum was present and Mr. Burns, Board Chairman, called the Board Meeting to Order. Mr. Burns read the Mission Statement: The Mission of the Orange County ABC Board and our employees is to serve our locality responsibly by controlling the sale of spirituous liquor,returning profits to Law enforcement,Alcohol Education, and the County Fund while providing excellent service in customer friendly,modern,and efficient stores. Mr.Burns read the Conflict-of-Interest Statement.The question was asked: does anyone have a conflict of interest with respect to any matters on the agenda?All present said nay. 1 Approval of the Open meeting Agenda:Mr. Williamson made a motion to approve the agenda,Mr. Zito seconded the motion and the vote carried 2 Minutes of the Open session January 18, 2022 were presented. Ms. Mahood made a motion to approve the Open Session minutes as presented,Mr.Zito seconded the motion and the vote carried. Minutes of the Closed session January 18,2022 were presented.Ms.Zito made a motion to approve the Closed Session minutes as presented,Mr. Williamson seconded the motion and the vote carried 3 Consent Agenda:January 2022 a.Financial Reports: i. Comparative Statement of Net Assets ii. Comparative Revenue and Expenses for January 2021 and January 2022 iii Actual-to-Budget January 2022 b.January 2022 and Year-to-Date Retail Sales c. Statewide Sales Report Discussion was held.Mr.Zito made a motion to approve the January 2022 Consent agenda,Mr. Williamson seconded the motion and the vote carried. d Management Updates:bin j 1 Law Enforcement Reports: This report is required by the NCABC. 2 New Performance Management Tool: We will be transitloning to a new employee performance tool called Trackstar.We are moving into this before year end evaluations.Trackstar will streamline this process for all employees. - i Open Session 2/22/2022 Page 1 of 3 f 1 I Orange County ABC Board Open Meeting Board Minutes Tuesday February 22,2022 approved,the staff would start the new contribution with the May 13,2022 pay cycle. Discussion was held. Ms.Carter made a motion to change from a$75 match with 401k to a 5%match starting with the May 13, 2022 payroll cycle.,Mr.Zito seconded the motion and the vote carried. 9 2022 Salary Chart: Discussion was held regarding the Orange County Living Wage and the salary chart with compression issues.Documentation was provided by the General Manger on our current pay scale.The living wage increase would increase by .95 cents for minimum hourly wage employees. The staff recommends making the .95 cent increase to all employees to help with compression. Adopting the new salary chart will take place on the March 41h,2022 payroll date. (See Attached)Mr.Zito made a motion to accept the salary chart,Ms. Carter seconded the motion and the vote carried 10 Closed Session: 11:44 pm Mr.Zito made a motion to go into closed session,Mr. Williamson seconded the motion and the vote carried NCGS 143-318-11 12:14pm Mr.Zito made a motion to return to open session,Mr. Williamson seconded the motion and the vote carried. 11 Board Comments: Mr.Burns Commended staff for their hard Work. Mr. Williamson asked for any updates on the online ordering process. At 12:14pm,Mr. Williamson made a motion to adjourn,Mr.Zito seconded the motion and the vote carried Meeting adjourned.Chair's Signature and Date Board Secretary's Signature and Date Open Session 2/22/2022 Page 3 of 3 ORANGE COUNTY ABC BOARD BE IT ORDAINED by the Orange County ABC Board that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2022. Section I To increase debt service obligations related to the construction of the new Mebane store due to proceeds received from the construction loan with First Horizon bank increase decrease Capital receipts(loan proceeds) $2,719,000 Appropriated fund balance $2,350,000 Working capital retained(Change in net position) $369,000 Section 2 To increase expenditures related to the full satisfaction of the debt service/loan obligation with Roxboro Savings Bank incurred during the construction of the Oakdale Drive(Hillsborough)store increase decrease Debt service(Roxboro Savings Bank) $1,897,973 Appropriated fund balance $1,897,973 Debt service (monthly principal) $33,683 Working capital retained (Change in net position) $33,683 Section 3 Copies of this budget amendment shall be furnished to the Clerk of the County of Orange County,the NC ABC Commission,and to the Budget Officer and the Finance Officer for their direction. Adopted this 22nd day of February 2022 Pat Burns, Orange County ABC Chairman Orange County AEC Board Salary Ranges by Position's Hourly Positions Level Job Description Location Minimum Maximum 3 Temporary Various $15.00hr $15.00hr 4 Part-Time Various 15.85hr 17.00 hr 5 Supervisor Various 15.85hr 42,000 7 Assistant Manager Any Store 36,000 58,000 10 Store Manager Any Store 44,000 74,000 Salary Positions Level Job Description Location Minimum Maximum 12 Buyer Assistant OfficeNVhse 42,000 67,000 13 Admin Office 44,000 70,000 14 Buyer OfficeNllhse 56,000 87,000 15 Finance Office 62,000 92,000 16 Assistant GM Office 68,000 107,000 17 GM Office 87,000 110,316 *GM has legislative cap so this number needs BOCC approval of new range *GM also cannot be paid less than any other employee 6-1 2-22-2022 Orange County ABC Board Open Meeting Board Minutes Tuesday March 22, 2022 The Orange County ABC Board held its meeting on Tuesday, March 22,2022,at 10:00 AM via Zoom telecommunication.These are the minutes of the Open Session. I Present: Patrick Burns,Chairman Elizabeth Carter,Vice Chair Mike Zito,Member Judson Williamson,Member Tony DuBois,General Manager Angela Willoughby,Asst. GM 1 Angel Neighbours,Board Secretary Amy Fowler,BOCC Liaison Ron McCoy,Finance Officer 1 i Absent:(scheduled) Alice Mahood,Member Chris Willett,Beemer,Hadler&Willett,P.A., I I Visitors: Dr. Luke Smith and Pablo Silva,Elfuturo Trish Halsey,Dean Blackburn, Carpe Diem � Janet Cherry,Chapel Hill Carrboro Schools Gayanne Chambless,Northern Orange Coilition j Sherita Cobb, Orange County Schools Sean O'Hare, Orange County Drug Treatment Court Call to order: at 10:05 am, a quorum was present and Mr. Burns, Board Chairman, called the Board Meeting to Order. Mr. Burns read the Mission Statement: The Mission of the Orange County ABC Board and our employees is to serve our locality responsibly by controlling the sale of spirituous liquor,returning profits to Law enforcement,Alcohol Education,and the County Fund while providing excellent service in customer friendly,modern,and efficient stores. Mr.Burns read the Conflict-of-Interest Statement.The question was asked:does anyone have a conflict of interest with respect to any matters on the agenda?All present said nay. i 1 Approval of the Open meeting Agenda: Mr. Zito made a motion to approve the agenda, Mr. j Williamson seconded the motion and the vote carried 2 Minutes of the Open session February 22,2022 were presented.Mr.Zito made a motion to approve the Open Session minutes as presented,Mr. Williamson seconded the motion and the vote carried. 3 Consent Agenda: February 2022 a.Financial Reports: i. Comparative Statement of Net Assets ii.Comparative Revenue and Expenses for February 2021 and February 2022 iii Actual-to-Budget February 2022 b.February 2022 and Year-to-Date Retail Sales c.Statewide Sales Report Discussion was held. Mr. Williamson made a motion to approve the February 2022 Consent agenda,Mr.Zito seconded the motion and the vote carried Open Session 3/22/2022 Page 1 of 3 Orange County ABC Board Open Meeting Board Minutes Tuesday March 22,2022 4. Mebane Store Project Updates: With financing with First Horizon Bank closed and construction of the new Mebane store underway,the staff will present monthly financial updates on the project budget.Total expenses for the project through March 2022 were$340,068. 5 Management Updates: 1 Law Enforcement Reports:This report is required by the NCABC. 2 Southern Village: The upfit is all being done by the landlord except for the flooring in the sales area and the additional data cabling for the registers and security.Glass for the windows is currently on back order and pushing back the opening until maybe August 2022.We hired a contractor after receiving three bids for the flooring installation. 3 Mebane Project Timeline: The store construction started on January 3,2022,corresponding with the steel production and delivery schedule. Part of the concrete footers and foundation have been poured and pictures were shown.Estimated completion of this project is late 2022. 4 Board Member Recommendation:Ms. Elizabeth Carter is interested in being appointed to a 2nd term with the Orange County ABC Board. A letter will be sent to the Board Of County Commissioners requesting a 2,,d term and the request be placed on their agenda. 5 County Commissioners Meeting:The Board Chairman and General Manager attended the County Commissioners meeting on March 10"and presented our annual report. 6 Mask Mandate:Mask mandate has ended. 7 Banking Relationship: SunTrust has stopped doing business in Orange County and in the last meeting we informed the Board we were in talks with First Horizon Bank.We have decided to move forward with starting a new banking relationship with First Horizon and this transition will start soon. I 6 2021-2022 Alcohol Rehabilitation and Education Grant:Midyear Presentations 2021-2022 Grantees presented a mid-year update to the Board.Each grantee reported on their goals,strategies,measurements of success and tools used.They answered questions from the Board as well.Grantees presenting were: Dr. Luke Smith and Pablo Silva, Elfuturo Trish Halsey,Dean Blackburn,Carpe Diem Janet Cherry, Chapel Hill Carrboro Schools Gayanne Chambless,Northern Orange Coilition Sherita Cobb, Orange County Schools Sean O'Hare, Orange County Drug Treatment Court 7. State of North Carolina 401 K Plan Policy: In the February 2022 meeting the Orange County ABC Board approved a change from a dollar amount to a percentage on 401 k contributions.An updated policy reflecting the changes was presented for approval.Ms. Carter made a motion to approval the updated version of the 40I k Plan,Mr.Zito seconded the motion and the vote carried. (see attached) I i 8 Human Resource Generalist position:Human resource management and payroll duties for the Board are currently being shared by all administrative employees.The administrative office has previously employed a part time administrative assistant.However,the staff suggest the role of a full time HR i employee to replace the part time position.Staff presented a job description and salary range for the new position.Discussion was held.Ms. Carter made a motion to approve the new full time Human Resource Generalist position and salary range,Mr.Zito seconded the position and the vote carried (see attached) Open Session 3/22/2022 Page 2 of 3 Orange County ABC Board Open Meeting Board Minutes Tuesday March 22, 2022 9 Evaluation Policy: We have updated our performance evaluation process to an online software program, Trakstar Performance. The performance management policy will need to be adjusted to reflect the new process. The proposed policy was presented with revised wording to reflect the current procedures and removes the unnecessary forms.Discussion was held Ms. Carter made a motion to approve the updated Evaluation Policy,Mr.Zito seconded the motion and the vote carried (see attached) 10 Board Comments: At 12.28pm, Pat Burns,Board Chairman concluded the meeting. Meeting adjourned. 46 � .. Chair's Signature and Dat Board Sec tary's Signature and Date Open Session 3/22/2022 Page 3 of 3 Orange County ABC Board Policy and Procedure Manual -State of North Carolina 401k Plan Overview An employee retirement/savings plan has been established for the benefit of eligible employees. All regular full-time employees are eligible to participate on a voluntary basis. The State of North Carolina 401(k) plan, also known as the Supplemental Retirement Plan of North Carolina, is a supplement retirement plan which meets the requirements of Section 401(k) of the Internal Revenue Code. The plan is sponsored by the State of North Carolina and governed by the Department of State Treasurer and the Plan's Board of Trustees. The Department of State Treasurer and the Board of Trustees have contracted with a third party to be the Plan Administrator. Employee Contributions ➢ Employee contributions are payroll-deducted in a percentage. Pre-tax contribution maximums, "catch up" maximums and rollovers from other plans are limited by IRS regulations and sometimes change. Contact the Administrative Manager for up-to-date contribution limitations. ➢ After the employee has started the program, changes are initiated through the Plan Administrator. Requests for payroll deductions must be in writing. Allow up to two weeks for changes to take effect. Cancellation of deductions may be made at any time with a five-day notice to the Administrative Manager. ➢ Account information can be accessed over the Internet and balances can be checked regularly. Employer Contributions ➢ The Board will match employee contributions up to 5% per pay period (26 paydays per annum) for each eligible employee's 401k account. ➢ Eligibility: To be eligible the employee must be a regular full-time employee with at least 90 days of regular full-time service. ➢ Participation; The employee is required to participate (make contributions) to receive employer contributions. ➢ Right of the Board: The Board reserves the right to modify or terminate this benefit as economic situations dictate; it is anticipated that employees will receive appropriate advance notice of such modifications. i Several investment options are available under the plan, including insured funds and mutual funds. A participant website is available at www.nc401 k.prudential.com, j 1 , Contact the Administrative Manager if you are interested in participating in the 401 k program. i a I 5-5 711/2014 I Orange ABC Orange County ABC was established in a vote by Orange County Citizens on February 3, 1959 to facilitate the sale of spirituous liquor. Job Title: Human Resource Generalist Date: April 1, 2022 j.,., Description: Human Resource function of the ABC System in Orange County Education: Minimum Associate degree in human resources, business administration or a related field, PHR or SPHR preferred Experience:3 years of related experience in a similar human resource role Physical Requirements:Sitting, lifting up to 25 Ibs, extensive computer work, bending,stooping and repetitive motions. Key Skills: • Team player able to communicate effectively throughout all levels of the organization • Communication&interpersonal networking,decision making,conflict resolution,intermediary liaison • Excellent interpersonal, negotiation, and conflict resolution skills • Human Resources knowledge and ability to apply abilities to improve employee relations • Knowledge of employee benefit plans, insurance, retirement,payroll and compliance • Understanding of state and federal employment regulations • Highest level of honesty, Integrity and ethical standards and willing ness to maintain a high level of transparency • Project Management,and willingness to take on extra responsibilities when needed • Working knowledge of ADP payroll systems and Trakstar performance software or ability to learn quickly • Broad spectrum of management skills and also ability to apply talents to create a positive working environment I Job Location Administrative Office Manages Staff: No Job Role: Human Resources Employment Class: Salary ry Range: Level 13 Employment Class: FFull Time Responsibilities: • Performs routine tasks required to administer and execute human resource programs including but not limited to compensation, benefits and paid time off, retirement and other post-employment benefits, employee disciplinary matters, disputes and occupational health and safety • Coordinates with the assistant GM to recruit,interview and hire job applicants for open positions i • Administer new employee on-boarding and orientation including employee eligibility verifications and background checks • Review, maintain and update employee manual • Develop and maintain training and continuing education program • Conduct periodic employee informational meetings in conjunction with the assistant GM • Coordinate open enrollments, changes and training for employee benefits programs • Review, reconcile employee electronic ADP time-keeping and process biweekly payroll • Provide accurate payroll reports related to required monthly, quarterly,and annual reporting and the annual financial audit • Maintain employee personnel records • Process and evaluate complaints regarding harassment, discrimination or other instances of workplace disputes • Attends and participates in employee disciplinary meetings,terminations and investigations • Maintains compliance with federal,state and local employment laws and regulations • Other duties assigned by GM or assistant GM and assistance with any projects as required Orange County ABC Policy and Procedure Manual Performance Evaluation Process Successful organizations have an evaluation process that rewards performance and challenges all of the employees to be the best they can be. The Orange County ABC Board has defined a process that pays full time employees for performance and motivates everyone to maintain a high level of consistency. Introductory 90 Day Performance Report Upon satisfactory completion of the introductory period, full time employees will be given a 90 day employee evaluation and then enter the "regular" employment classification. Mid-Year Performance Report The Mid-Year evaluation will be given in January if needed and will be a brief check on progress of the goals from the annual review. The Mid-Year review will also target areas of focus before the next annual evaluation. Self-Evaluation Part of the annual evaluation process will be a self-evaluation done by the full time employee and sent to the Assistant General Manager in May. This will involve the employee filling out the same review form that will be used to evaluate the employee. Performance Notes A Performance Note can be issued for any incidents (positive or developmental) throughout the year that provide an opportunity to refocus or recognize an employee on any of the core competencies on the review. Annual Evaluation Annual Evaluations will be given in June and will be the vehicle for feedback covering the entire year. Each full time employee will receive an evaluation from their supervisor and it will be based on input from the self-evaluation as well as peers and supervisors. 8-1 3/22/2022 Orange County ABC Policy and Procedure Manual Evaluations will be based on the following 5 Ratings in core competencies. The core competencies evaluated are specific to each job description and defined at the beginning of each year. Instruction and guidance will be given to full time employees on how to execute the performance process on the current software program, 5 = Consistently Exceeds Expectations 4 = Often Exceeds Expectations 3 = Meets Expectations (Most ratings will fall in this area) 2 = Needs Improvement 1 = Unsatisfactory performance Graduated performance raises based on average score Below 2.75 = 0 2.75-2.99 = 1% 3.0-3.24 = 2% 3.25-3.59 = 3% 3.6-3.94 = 4% 3.95 & Above = 5% Any employee who has received an adverse employee action throughout the course of the year should have that accurately reflected in the final review score but if that is not the case then it will be considered whether a raise is possible on a case by case basis. All new salary increases for the performance evaluation process will take effect on the first full pay period in July. The General Manager will have final approval on all increases and the board will have final approval on any increases for the General Manager. Page 2 8-1 3/22/2022 Orange County ABC Board Open Meeting Board Minutes i Tuesday April 19, 2022 I I The Orange County ABC Board held its meeting on Tuesday,April 19,2022 at the administrative office 601 Valley Forge Rd Hillsborough,N.C.27278.These are the minutes of the Open Session. Present: Patrick Burns,Chairman Elizabeth Carter,Vice Chair Mike Zito, Member Judson Williamson,Member Alice Mahood,Member Tony DuBois,General Manager Ron McCoy,Finance Officer Angel Neighbours, Board Secretary Amy Fowler,BOCC Liaison Absent:(scheduled) Chris Willett,Beemer, Hadler&Willett,P.A., Angela Willoughby,Asst.GM Visitors: Quinn Woolard,Program Analyst,NCABC Commission(Via Zoom) Call to order: at 10:03 am, a quorum was present and Mr. Burns, Board Chairman, called the Board Meeting to Order. Mr. Burns read the Mission Statement: The Mission of the Orange County ABC Board and our employees is to serve our locality responsibly by controlling the sale of spirituous liquor,returning profits to Law enforcement,Alcohol Education,and the County Fund while providing excellent service in customer friendly,modern,and efficient stores. I Mr.Burns read the Conflict-of-Interest Statement.The question was asked:does anyone have a conflict of interest with respect to any matters on the agenda?All present said nay. I Approval of the Open meeting Agenda:Mr.Zito made a motion to approve the agenda,Ms. Carter seconded the motion and the vote carried 1 2 Minutes of the Open session March 22,2022 were presented. Mr. Zito made a motion to approve I the Open Session minutes as presented,Mr. Williamson seconded the motion and the vote carried. 3 Minutes of the Closed session February 22,2022 were presented.Mr.Zito made a motion to approve j the Open Session minutes as presented,Mr. Williamson seconded the motion and the vote carried. 4. Performance Audit,Quinn Woolard,Program Analyst,NCABC Commission:In addition to regular financial audits,G.S. 18B-705(a)authorizes the NCABC Commission to conduct performance audits of I all local ABC Boards in the state. Performance Audits are examinations of existing operating policies, practices, controls, and activities to determine those areas in which there may be a need for improvements.Mr. Woolard presented the findings of his audit performed April 12,2022, 5 Consent Agenda:March 2022 a.Financial Reports: i. Comparative Statement of Net Assets ii. Comparative Revenue and Expenses for March 2021 and March 2022 iii Actual-to-Budget March 2022 b.March 2022 and Year-to-Date Retail Sales c. Statewide Sales Report Discussion was held. Ms. Mahood made a motion to approve the March 2022 Consent agenda, Ms. Cater seconded the motion and the vote carried. Open Session 4/19/2022 Page 1 of 2 Orange County ABC Board { Open Meeting Board Minutes Tuesday April 19,2022 6 Management Updates: 1 Law Enforcement Reports:This report is required by the NCABC. 2 Southern Village: The upfit is all being done by the landlord except for the flooring in the sales area and the additional data cabling for the registers and security.Glass for the windows is currently on back order and pushing back the opening until August 2022 3 Mebane Project Timeline: The store construction started on January 3,2022,corresponding with the steel production and delivery schedule.The steel has been delivered and the concrete pad was poured. A crane will be moved on site and store deliveries to the current store will be through the front door for about two weeks.Store completion is expected in late 2022. A County Commissioners Meeting:The Board Chairman and General Manager attended the Orange County Commissioner meeting. An approval was needed for a new salary cap for the General Managers to help address compression in the future. The Orange County Board of Commissioners approved this agenda item and an increase to the salary cap. 5 Performance Audit: Staff answered questions from the board and gave feedback pertaining to the performance audit. 7 2022-2023 Alcohol Rehabilitation and Education Grant Applications were distributed to all Board members. Discussion of allocations will be held in the May board meeting with final approval in June. 8 Board Comments: At 10:46am Mr. Williamson made a motion to adjourn meeting,Ms. Cater seconded the motion and the vote carried. Meeting adjourned. C air's Signature and Dat Board Secretary's Signature and Date Open Session 4/19/2022 Page 2 of 2 Orange County ABC Board Open Meeting Board Minutes Tuesday May 17,2022 The Orange County ABC Board held its meeting on Tuesday, May 17, 2022 at the administrative office 601 Valley Forge Rd Hillsborough,N.C.27278.These are the minutes of the Open Session. Present: Patrick Burns,Chairman Elizabeth Carter,Vice Chair Mike Zito,Member Judson Williamson,Member Alice Mahood,Member(zoom) Tony DuBois,General Manager Ron McCoy, Finance Officer Angel Neighbours, Board Secretary Amy Fowler,BOCC Liaison Angela Willoughby,Asst. GM Absent:(scheduled) Chris Willett,Beemer,Nadler&Willett, P.A., Visitors: Call to order: at 10:05 am, a quorum was present and Mr. Burns, Board Chairman, called the Board Meeting to Order. Mr. Burns read the Mission Statement: The Mission of the Orange County ABC Board and our employees is to serve our locality responsibly by controlling the sale of spirituous liquor,returning profits to Law enforcement,Alcohol Education, and the County Fund while providing excellent service in customer friendly,modern,and efficient stores. Mr.Burns read the Conflict-of-Interest Statement.The question was asked:does anyone have a l conflict of interest with respect to any matters on the agenda? Mr. Burns recued himself from Orange Partnership grant funding approval. All members present said nay. 1 Approval of the Open meeting Agenda: Mr. Zito made a motion to approve the agenda, Mr. Williamson seconded the motion and the vote carried. 2 Minutes of the Open session April 19,2022 were presented.Mr.Zito made a motion to approve the Open Session minutes as presented,Mr. Williamson seconded the motion and the vote carried. 3 Consent Agenda: April 2022 a. Financial Reports: i. Comparative Statement of Net Assets I Comparative Revenue and Expenses for April 2021 and April 2022 iii Actual-to-Budget April 2022 b.April 2022 and Year-to-Date Retail Sales c. Statewide Sales Report Discussion was held. Mr. Zito made a motion to approve the April 2022 Consent agenda, Mr. Williamson seconded-the motion and the vote carried. 10:23 am Ms.Carter joined the meeting. j 4 Management Updates: 1 Law Enforcement Reports:This report is required by the NCABC. i 2 Southern Village: The upfit is all being done by the landlord except for the flooring in the sales area and the additional data cabling for the registers and security.Glass for the windows is currently on back order and pushing back the opening until August 2022. Outdoor improvements have been approved and everything is moving forward. Open Session 5/17/2022 Page 1 of 3 I Orange County ABC Board Open Meeting Board Minutes Tuesday May 17,2022 3 Mebane Project Timeline: The store construction started on January 3,2022,corresponding with the steel production and delivery schedule. The steel has been erected and pictures were shown at the meeting.The store is on track to open late 2022. 4 Ready to drink beverage coolers:Beverage refrigerators were approved to be placed in stores the past year. The board has put one in the Ram's Plaza store to evaluate the possibility of putting in other locations. 5 Performance Audit Letter:A letter was presented to the Board for their review in response to the Performance Audit,performed by the ABC commission. 6 Recommendation for the Orange County ABC Chair:A recommendation for Patrick Burns to continue as Board chair was communicated to Ms.Fowler,BOCC Liaison. 5 Travel Policy: The ABC Board is required to use the State of NC travel policy or get approval annually to use the appointing authority travel policy.In the past,the Board sought yearly approval from the Orange County Board of County commissioners. Recently the state's travel policy changed and seems to be a better fit moving forward.It requires an internal checklist be sent to the state once a year.The state's travel policy was presented for approval.Mr.Zito made a motion to officially adopt the State Is Travel Policy, Mr. Williamson seconded the motion and the vote carried. (See Attached Approved Travel Policy) 6 Mixed Beverage Delivery Policy: Each Board is required by the State ABC Commission to offer mixed beverage deliveries by July 1, 2022.A Mixed Beverage Delivery Policy was presented. Discussion was held.Ms. Carter made a motion to approve the Mired Beverage Policy as written,Mr.Zito seconded the motion and the vote carried. (see attached approved Mixed Beverage Delivery Policy) ( 7 Budget Timeline and Draft.Budget:A Draft Budget for fiscal year 2022-2023 was presented to the Board. Discussion was held.Final Budget approval will take place in the June 2022 Board meeting 8 2022-2023 Alcohol Rehabilitation and Education Grant Funding: Funding requests were reviewed, and discussion was held. All allocations are subject to the 2022-2023 budget approval at the June 2022 Board meeting. Boomerang Youth $20,000 Campus&Community $30,000 Carpo Diem $18,000 Chapel Hill/Carr Schools $38,000 El Centro $25,000 El Futuro $30,000 Orange Partnership $21,500 Orange Co Drug Court $32,000 Orange County Schools $30,000 Reentry House $ 7,500 9 2022-2023 Law Enforcement Funding:funding requests were reviewed,and discussion was held. All allocations are subject to the 2022-2023 budget approval at the June 2022 Board meeting. Orange County Sheriff $110,000 1 Chapel Hill Police $ 37,500 Carrboro Police $ 10,000 Hillsborough Police $ 10,500 10 Orange County General Fund: The Orange County ABC Board discussed the distribution to the Orange j County General Fund for the upcoming year.Allocations for the 2022-2023 fiscal year will be$700,000. I Open Session 5/17/2022 Page 2 of 3 I Orange County ABC Board Open Meeting Board Minutes Tuesday May 17, 2022 11 Board Comments:Mr.Burns commended the staff for the work completed on the budget. At 11:29am Mr. Zllo made a motion to adjourn meeting, Ms. Williamson seconded the motion and the vote carried. Meeting adjourned. Chair's Signature an Date Board Secretary's ignature and Date I Open Session 5/17/2022 Page 3 of 3 Orange County ABC Board Policy and Procedure Manual Travel Policy The Orange County ABC Board Travel Policy will follow the North Carolina State Travel policy for government employees. When reading the policy replace the word Board with state to effectively apply to the ABC Board. Travel is defined as leaving the normal job location to travel to another site to conduct Board business. Employees should use Board vehicles for official travel whenever possible. Official travel must be pre-approved by the employee's immediate supervisor except in emergency cases. Travel to meetings inside the county does not qualify for travel reimbursement, Board Members: In the case of a Board member, the normal job location is the home of the Board member. Mileage to and from normal Board meetings is not reimbursable; however, mileage incurred for special projects, retreats, travel to stores, etc can be considered reimbursable. Mileage Computation: If an employee is required to travel to another location instead of their normal work location, the normal mileage to and from work must be deducted from the travel for the period. For example, an employee is scheduled to attend a meeting in Greensboro and the actual round trip distance recorded was 100 miles. The employee normally travels 30 miles roundtrip to work, the mileage claimed for reimbursement would be for 70 miles; the difference between the normal mileage to and from work and the required travel mileage. If the business travel is less than the normal roundtrip to work, no reimbursement is allowed. Documentation for mileage reimbursements should be remitted directly to the Administrative staff for processing and will need to be approved by the General Manager before payment. All travel is to be reimbursed at the time of travel on an ABC Travel & Expense Reimbursement form # 8-6. The following document is the State Travel Policy the ABC Board follows and is subject to change anytime the State revises the policy. 5. Travel Policies 5.0.1 Purpose The policies in this section provide uniform guidance to state agencies,universities, and component units (hereafter,"agencies")regarding allowable expenses and reimbursements for travel on official state business. The travel rates and reimbursement amounts found in this chapter generally represent minimum standards. Agencies are encouraged to develop internal policies and procedures specific to their operational needs and circumstances. Internal travel policies should be comprehensively reviewed and updated on a periodic basis, consistent with this chapter. Agency management is responsible for implementing a system of controls to ensure proper oversight, compliance, and accountability with travel policies. Statutory regulations for transportation and subsistence allowances are contained in G.S, 138-5, 138-6, and 138-7. 5.0.2 Cost-effective travel for state business Employees traveling on official state business are expected to utilize the most cost-effective and efficient method of travel. Excess costs, circuitous routes,delays, luxury accommodations, and services unnecessary,unjustified, or for the convenience or personal preference of the employee in the performance of official state business are prohibited. 5.0.3 Travel eligible for reimbursement Official state business These policies are intended to apply only to state employees or other persons on official state business. Official state business occurs when the state employee or other person is traveling to: 1. attend approved job-related training, or 2. work on behalf of,officially represent,or provide a state service upon the State's request. Travel that would not directly benefit the State will not be reimbursable. Instate and out-of-state travel Subsistence costs are reimbursable for in-state and out-of-state travel on official state business. Out-of-state travel status begins when the employee leaves the state and remains in effect until the employee returns to the state. However, in-state allowances and subsistence rates apply when employees and other qualified official travelers use hotel and meal facilities located in North Carolina immediately prior to and returning from out-of-state travel during the same travel period. 5.1 Travel Reimbursement or Payment 5.1.1 Reimbursement Requests Employees travelling on state business are responsible for submitting reimbursement requests in accordance with internal agency policies. Pursuant to G.S. 138-6(c),requests for reimbursement and documented expenditures shall be filed within 30 days after the travel period ends for which the reimbursement is being requested. Specific dates of lodging must be listed on the reimbursement request. See 5.2.1-5.2.5 for more on lodging. Each meal reimbursement rate must be listed on the reimbursement request. Departure and arrival times must also be listed on the reimbursement request. See 5.2.6-5.2.12 for more on meal reimbursements. Receipts are required for transportation cost reimbursements including air fare,rental vehicles, taxi, car service,mobile phone ordered car service, airport shuttle service, public transportation, parking fees, tolls,and storage fees. See 5.2.13-5.2.28 for more on transportation. Reference internal agency policies for required documentation for reimbursement of mileage and incidental expenses. 5.1.2 State-Issued Credit Cards The state has authorized the use of state-issued credit cards (P-cards)for employees during travel on official state business. These cards are distributed at the discretion of the agency head and agencies are encouraged to set internal control policies for the use of state-issued credit cards. Employees will be responsible for unauthorized costs and any additional expenses incurred for personal preference or convenience. Employee misuse of state-issued credit cards is grounds for termination. 6.1.3 Travel Advances All employees travelling on state business who have not been issued state credit cards may be issued advances when authorized by the agency head or their designee in order that personal funds will not be required.No travel advances will be made to non-state employees. Agencies should set internal policies addressing travel advances,including timely accounting of travel advances and submission of expenses. Fiscal records must be maintained by the agency for proper control. The following minimum conditions shall apply: Occasional travel • Travel advances for occasional travel must not exceed the estimated cost of the trip. • Advances must be deducted from the reimbursement request on the travel expense report. Requests for reimbursement and documented expenditures shall be submitted within 30 days after the travel period(pursuant to G.S. 138-6(e)) or June 30, whichever comes first. Regularly scheduled travel • Travel advances for employees who travel each month may be made through an annual advance of funds equal to the average monthly expense. • All reimbursement requests shall be filed and paid monthly for incurred expenses and the advance must be repaid as of June 30 annually or earlier if required by the agency. • If it is determined that the monthly reimbursement has averaged less than the annual advancement,the advance must be reduced to the newly established amount. 5.2 Travel Policies for State Employees 6.2.1 Subsistence Rates for Lodging and Meals Employees are eligible for subsistence allowances when in travel status. Subsistence is an allowance related to lodging and meal costs (including gratuities)Q.S. 13 8-6 . Travel status means being away from the employee's normal duty station or home and,while traveling,the employee must be acting in his/her official capacity as required by his/her work activities. Standard State Subsistence Rates For the 2021-23 biennium,the standard state reimbursement rate for meals and lodging (subsistence)is $120.20 for in-state travel and$137.30 for out-of-state travel. The Director of the Budget revises the subsistence rate on July 1 of each odd-numbered year based on the percentage change in the Consumer Price Index for All Urban Consumers(G.S. 138-6(aNs)). The payment of sales tax, lodging tax,local tax,or service fees applied to the cost of lodging is allowed in addition to the lodging rate and is to be paid as a lodging expense(G.S. 138-6(a)(3)). The employee may exceed the part of the ceiling allocated for lodging without approval for over- expenditure provided the total lodging and food reimbursement the employee is entitled to for that day does not exceed the maximum allowed daily subsistence G.S. 138-6(a)(3)l. Conditional Authorization for Federal GSA Subsistence Rates Agency heads may choose to reimburse lodging and meals expenditures at the standard state subsistence rates or request authorization to set agency-specific rates up to the U.S. General Service Administration's(GSA)subsistence rates. To be granted conditional authority to set agency-specific subsistence rates (not to exceed the federal GSA rates)the agency head shall implement internal travel policies, publish them on the agency's website,and submit a signed Attestation Form to OSBM each year by April 1. The policies shall, at a minimum,cover the topics listed in the Attestation Form. The location and date-specific rates for lodging and breakfast, lunch, dinner, and incidental expenses can be found at https://www.gsa,gov/travel/"lan-book/per-diem-rates, and are updated periodically. GSA rate adjustments for the first and last day of travel shall not apply. 5.2.2 Conditions for Lodging Reimbursement Prior written approval by the agency head or their designee must be obtained to qualify for reimbursement for overnight stays. Supervisory personnel certifying the reimbursement request as necessary and proper must require documentation from the traveler to substantiate that the overnight lodging was necessary and accomplished. The travel reimbursement calculations must involve mileage from the starting address of the employee's regularly assigned duty station or home,whichever is less,to the final travel destination, to receive approved reimbursement. Overnight lodging may only be authorized and paid to support business needs and final travel destinations that equal or exceed 35 miles, calculated from the employee's home or duty station, whichever is less,to the final travel destination. "Duty station" is defined as the location where the employee is assigned. The designation of an employee's home as the duty station requires the approval of the agency head. Each employee is responsible for his or her own request for reimbursement. Specific dates of lodging must be listed on the reimbursement request, which shall be substantiated by a receipt from a commercial lodging establishment. 5.2.3 Excess Lodging Agency heads have the authority to grant excess lodging reimbursements above the standard state rates or the agency-specific rates as applicable per Section 5.2.1. Excess lodging authorization for in-state, out-of-state, and out-of-country travel must be obtained in advance from the agency head or their designee. Excess lodging is allowed for the following reasons: • Employee is in a high cost area and the current allowance is insufficient to secure lodging, • Cost of the excess lodging is less than the cost of lower cost lodging plus transportation costs, or • Employee or agency deems that lower cost lodging would put the employee at risk for safety or security. Excess lodging authorization is not allowed for reason of convenience or personal preference for the employee. The employee may exceed the part of the ceiling allocated for lodging without approval from agency head or their designee provided that the total lodging and food reimbursement does not exceed the maximum allowed daily subsistence. 5.2.4 Third Party Lodging Reimbursement for lodging in an establishment that is being rented out by a third party, or an establishment treated as an apartment building by state or local law or regulation,is allowed only if the agency can document that per day lodging rates will cost less than standard in-state or out- of-state lodging rates described in Section 5.1.1. Agency heads should set internal policies regarding third party lodging. Internal agency approved third parry lodging requests and payments must include documentation contained in travel or accounts payable records that provide evidence of savings to the State. Third party lodging agreements are not allowed among family members or where such agreements or payments create a financial conflict of interest to the traveling employee or other agency managers or employees. Third party lodging may include,yet is not limited to, online website house or room rental services. In each case where third party lodging is being considered,the applicant must provide their budget officer the following details regarding the arrangement: 1. The amount to be charged 2. The length of stay 3. Projected cost savings compared to standard lodging rates 4. Contact information To receive reimbursement the employee must submit documentation of the budget officer's approval as well as a signed rental agreement, or a reservation and receipt. 5.2.5 Penalties and Charges Resulting from Cancellations Penalties and charges resulting from the cancellation of travel reservations (including airline, hotel, or other travel reservations and conference registrations)shall be the agency's obligation if the employee's travel has been approved in advance and the cancellation or change is made at the direction of and/or for the convenience of the agency. If the cancellation or change is made for the personal benefit of the employee,it shall be the employee's obligation to pay the penalties and charges. However, in the event of accidents, serious illness,or death within the employee's immediate family or other critical circumstances beyond the control of the employee,the agency may pay the penalties and charges. 5.2.6 Meals During Overnight Travel A state employee may be reimbursed for meals,including lunches, while on official state business when the employee is in overnight travel status. Employees may be reimbursed for meals for partial days of travel when in overnight travel status and the partial day is the day of departure or the day of return. The following applies: 1 Breakfast: depart duty station prior to 6:00 am. • Lunch: depart duty station prior to Noon(day of departure) or return to duty station after 2:00 p.m. (day of return). Dinner: depart duty station prior to 5:00 p.m. (day of departure)or return to duty station after 8:00 p.m. (day of return). • The travel must involve a travel destination located at least 35 miles from the employee's regularly assigned duty station or home,whichever is less. 5.2.7 Meals During Daily Travel Agency heads may set individual agency policy to allow for employee reimbursement of breakfast and dinner meals for day travel when employees are not in overnight travel status. By state statute, lunches cannot be reimbursed unless the employee is in overnight travel status or otherwise specified in G.S 138-6. Agency policy should incorporate the following departure times and return times: • Breakfast(morning): depart duty station prior to 6:00 am and extend the workday by 2 hours. • Dinner(evening): return to duty station after 8:00 pm and extend the workday by 3 hours. • The travel must involve a travel destination located at least 35 miles from the employee's regularly assigned duty station or home,whichever is less. The Internal Revenue Service (IRS)considers meal reimbursement outside of overnight travel status as taxable compensation payments. If an employee receives breakfast or dinner under this section,then the agency must treat the payment as employee compensation for purposes of withholding federal, state, and FICA taxes. The Office of State Controller(OSC)has established payroll system payment mechanisms to ensure withholding of taxes for meal compensation under this section. Agency heads who decide to implement this section as part of their agency's travel policy should guarantee all employees are aware of the tax implications and include the policy in the agency's internal policy and procedures manual. 5.2.8 Meals and Day-to-Day Activities State employees may not be reimbursed for meals in conjunction with a congress, conference, assembly, convocation, meeting, or by whatever name called, of employees within a single state agency or institution or between the employees of two or more state agencies or institutions, to discuss issues relating to the employee's normal day-to-day business activities. 5.2.9 Meals for Required Employee Attendance A state employee may be reimbursed for meals,including lunches,when the employee's job requires his/her attendance at the meeting of a board, commission,committee, or council in his/her official capacity and the meal is preplanned as part of the meeting for the entire board, commission, committee,or council. Such board, commission, committee,or council meetings must include persons other than the employees of a single state agency or institution. 5.2.10 Reimbursement for Meals Each employee is responsible for his or her own request for meal reimbursement. Tips for meals are included in the meal allowance. Each meal reimbursement rate must be listed on the reimbursement request. Departure and arrival times must also be listed on the reimbursement request. The costs of meals included in other related activities (registration fees, conference costs,hotel registration, etc.)may not be duplicated in reimbursement requests. An employee may be reimbursed, if requested, for breakfast even if their lodging establishment offers a free continental breakfast. If funding sources involve federal or non-state sources and the overseeing grant entities allow travel reimbursement rates that exceed state reimbursement rates and per diem amounts, state agencies shall utilize the lower standard state rates or the rates set in the agency's policy as applicable per Section 5.2.1. Exceptions to this policy can be approved by the Agency head or their designee and must be included in the non-state grant records. 5.2.11 Excess Meals No excess reimbursement will be allowed for meals unless there are predetermined charges, or the meals were for out-of-country travel. The agency head or their designee may grant excess subsistence for meals for out-of-country travel. 5.2.12 Convention Registration State law allows reimbursement of the actual amount of convention registration fees as shown by a valid receipt or invoice (G.S. 138.6) 5.2.13 Transportation by Personal Vehicle It is the intent of the State that state employee travel shall be conducted in the most efficient manner and at the lowest and most reasonable cost to the State. Agency heads should establish internal policies regarding passenger vehicle transportation and mileage reimbursement for in- state and out-of-state travel, including day and overnight trips. Agencies are encouraged to j establish policies that promote efficient travel, such as ride-sharing. I I Agencies should maximize utilization of state-owned vehicles (agency-owned or agency- assigned vehicles owned by the Department of Administration)whenever possible. When state- -_ i i owned resources are not available,travelers may procure vehicles through the State's term contracts or use personal vehicles,in accordance with agency policies. If a state employee chooses to use a personal vehicle, actual mileage is reimbursable. Mileage is measured from the duty station or point of departure—whichever is closer to the destination— to the destination(and return). In accordance with agency's policies,a state employee shall be reimbursed at a rate that does not exceed the business standard mileage rate set by the Internal Revenue Service(effective January 1 of each calendar year) when using their personal vehicle for state business. Unless otherwise specified, the Office of State Budget and Management adopts the IRS rate annually. Agencies are advised to visit the IRS website to confirm the annual mileage reimbursement rates (httl2s://www.irs. oy/tax-professionals/standard-mileage=rates). 5.2.14 Transportation by a Rental Vehicle If using a rental vehicle for either in-state or out-of-state travel, employees shall use the State's term contracts when available. Unless prior approval has been obtained from the agency head or their designee,the state employee shall bear the difference in cost when renting a vehicle from a class that exceeds the cost of a standard vehicle on the State's term contract for short-term vehicle rentals. No reimbursement will be made for rental insurance purchased because state employees are covered under the State's auto insurance program. However,reimbursement for automobile rental insurance will be permitted for individuals engaged in state business during travel to 5.2.19 Parking, Tolls, Fees, and Fines Parking fees,tolls, and storage fees are reimbursable while in the course of conducting official state business as long as such expenses are determined reasonable and clearly show that there was care taken to keep the costs to the State as low as possible. Receipts are required for reimbursement of these expenses. Fines for traffic and parking violations are the responsibility of the state employee. Agency heads, or their designees, may grant internal agency exceptions to this policy c if an agency has a unique clearly documented business need that is not directly addressed by this OSBM policy. These exceptions are public records and shall be made available upon request by OSBM staff, auditors, or interested third parties. i i i i Orange County ABC Board Policy and Procedure Manual Mixed Beverage Delivery Policy The Orange County ABC Board offers delivery of mixed beverage orders either through a contracted service or internal employee. The cost is $100 per delivery and is a break even service fee. Any changes to this delivery fee will be considered as market conditions change. i f i 6/1/2022 ' ORANGE COUNTY ABC BOARD Open Meeting Board Minutes Tuesday June 21,2022 10:00am Present: Patrick Burns, Chairman Elizabeth Carter, Vice Chairman Mike Zito, Member Alice Mahood,Member Judson Williamson,Member Tony DuBois, General Manager Angela Willoughby, Asst. GM Angel Neighbours,Board Secretary Amy Fowler,BOCC Liaison Ron McCoy, Finance Officer Scheduled absence: Chris Willett, Beemer,Hadler&Willett;=Rye,_ 10:00 am Mr. Burns opened the Public Hearinfor anyone who wipes to be herd concerning the FY 2022-2023 Budget. 10:05 am Mr.Burns closed the Public.-Hearing. Call to order; at 10:05 am, a quorum w41,.present and IV1r. Burns, oard Chairman, called the regular Board Meeting to order. -- Mr. Burns read the Mi ami Y to lcx�t�The 1ffssion of he Orange County ABC Board and our employecs fg to sere oury loc Ift." ibly by controlling the sale of spirituous liquor rurning profits to Law enforcement,Alcohol Education, and the County Fund while groiding excellent service in customer friendly,modern and efficient stgJ; JP Mr s_read thConflict of Merest Statement. The question was asked: does anyone have a ctrlct of itttrest with respect to any matters on the agenda?All present said nay. 1. Approval-Mthe Open meeting Agenda:Ms. Mahood made a motion to approve the agenda,Mr.`` I'fa seconded the motion and the vote carried. 2. Meeting Minutes; I`he Open Meeting Minutes for May17, 2022 were presented. Discussion was held.Mr. Zito made a motion to accept the open session minutes, Mr. Williamson seconded the motion and the vote carried. 3. Consent Agenda: May 2022 a. Financial Reports: i. Comparative Statement of Net Assets ii Comparative Revenue and Expenses for May 2021 and May 2022 { iii Actual-to-Budget Comparison for May 2022 b. May 2022 and Year-to-Date Retail sales e. Statewide sales report i Discussion was held.Ms. Mahood made a motion to approve the May 2022 Consent Agenda,Ms. Carter seconded the motion and the vote carried. f 4. Management Updates: ` Law Enforcement Reports: This report is required by the NCABC. NCABC Annual Meeting: The NCABC meeting is July 10-12, 2022 (normally in August).Mr.Burns and Ms.Mahood will attend. i Southern Village: The upfit is all being done by the landlord except for the flooring in the sales area and the additional data cabling for the j, isters and security. Glass for the windows is currently on back order and pusheiC%k the opening until August 2022. Outdoor improvements have been approved and evetlliing is moving forward. j i Mebane Project Timeline: The store eQnstruction started on.,January 3, 2022, corresponding with the steel-production "10.4elivery schedule: Tk€ t el has been erected and pictures were shown at the meetirg Tlxstc�xe is on track t open late 2022. Recommendation for ABC Cl�k Board Chair recommendation"was made to BOCC. No response noted _ Office Staffing Changes; The new HR position had been filled (start date of 6/20/22) and in person inteview- for the Accou ting/Ad_rn n position will be held 6/23- 26/28/22. i Performance Aud11 Letter Res onsc: Discussion was held.No motion given. 5. Acp-0-im ng and%Admirustr fi"N'Map er Job Description Approval"" Iscskon was held.Ms. Car ade a motion to approve the Accounting and Admifi W-tathp Manager Job beseription,Mn Zito seconded the motion and the vote cant . 6. Approval of the 62.2�2023 Budget Discussion was held.Ms. Mahood made a motion to approve the 2022-2023 Budget, Mr. Zito seconded the motion and the vote carried 1 i 7. 2021-2022 Year End Budget Amendment Discussion was held.Ms Mahood made a motion to approve the 2021-2022 Year j End Budget Amendment,Ms. Carter seconded the motion and the vote carried i Ms.Mahood left the meeting at 11.30 am. 8. Closed Session in accordance with NCGS 143-318-11 Personnel Matters. Discussion was held.Mr. Zito,Ms. Carter,Mr. Williamson i 9. Board Comments Board Members thanked Angel Neighbours for all years serving on the board.Mr. Zito said to keep up the good job,Mr. Burns took a joh with school systems. 10. Motion to adjourn Ms. Carter made a motion to adjourn,Mr. Zito seconded the motion and the vote carried. / / lay a � Chair's Signature and ate Board Secretary's Signature and Date ORANGE COUNTY ABC BOARD Open Meeting Board Minutes Tuesday August 23,2022 10:00am The Orange County ABC Board held its meeting on Tuesday,August 23,2022 at the administrative office 601 Valley Forge Rd Hillsborough,NC 27278. These are the minutes of the Open Session. Present: Patrick Burns,Board Chair Elizabeth Carter,Vice Chair Mike Zito,Member Tony DuBois,General Manager Judson Williamson,Member Taylor Jackson, Human Resources Angela Willoughby,Asst,GM Chante' Bowling,Board Secretary i Amy Fowler,BOCC Liaison i Scheduled absence: Chris Willett,Beemer,Hadler&Willett,P.A. Alice Mahood,Member Ron McCoy,finance Officer Call to order, at 10:00am,a quorum was present and Mr, Burns, Board Chairman called the Board Meeting to order, Mr.Burns read the Mission Statement;The Mission of the Orange County ABC Board acid our employees is to serve out locality responsibly by controlling the sale of spirituous liquor,returning profits to Law enforcement, Alcohol Education, and the County Fund while providing excellent service in customer friendly, modern and I efficient stores. 1 I Mr. Burns read the Conflict-of-Interest Statement. The questions was asked: does anyone have a conflict of interest with respect to any matters on the agenda?All present said nay. 1. Approval of the Open meeting Agenda: Ms. Carter made a motion to approve the agenda, Mr. Williamson seconded the motion and the vote carried. 2. Meeting Minutes: Tho open meeting minutes for June 21, 2022 were presented. Discussion was held. Mr. 21to made a motion to accept flee open session minutes,.1i1'r. Williamson seconded and the vote carried. Meeting Minutes:The closed meeting minutes for June 21, 2022 were presented. Discussion was held. Ms. Carter made a motion to accept the closed session minutes, Mr. Williamson seconded and the vote carried; 3. Vice-Chair Election:Mr.Zito made a motion to re-elect ills. Carter as Vice-Chair of the ABC Board, Mr. Williamson seconded and the vote carried 4. Consent Agenda:June 2022 a. Financial Roports: i. Comparative Statement of Net Assets ii Comparative Revenue and Expenses for June 2021 and June 2022 iii Actual-to-Budget Comparison for June 2022 b. June 2022 and Year-to-Date Retail sales e. Statewide sales report Discussion was held. Mr. Williamson made a motion to approve the June 2022 Consent Agenda, Mr. Zito seconded the motion and the vote carried Page 1 of 2 Open Session 08/23/2022 5, Consent Agenda: July 2022 a. Financial Reports: j. Comparative Statement of Not Assets ii Comparative Revenue and Expenses for July 2021 and July 2022 iii Actual-to-Budget Comparison for July 2022 b. July 2022 and Year-to-Date Retail sales c. Statewide sales report Discussion was held, Mr. Williamson made a motion to approve the July 2022 Consent Agenda,Mr.Zito seconded the motion and the vote carried. 6. Management Updates: Law Enforcement Reports: This report is required by the NCABC �I I NCABC Annual Meeting: Mr. Burns and Ms.Mahood attended the annual meeting held July 10-12 Store Break In, The Mebane store was broken into on August 7 and a second attempted break in on 'II August 10, 1 Office Staffing:The Accounting/Admin position has been filled. ABC Law Change: The General Statute no longer requires transportation permits for any purchase. i Mebane Project Timeline: Store construction started on January 3, 2022. A delay on windows will push back the store opening to January or February of 2023. Pictures of project were shared, { Southern Village: The upfit is nearing completion. Storefront glass has been installed. Anticipated ' opening third week of September. 7. Background Check Policy: An updated Background Checks Policy was presented. The new policy will eliminate the need for credit checks in the offer of employment process. Discussion was held. Ms. Carter made a motion to approve the Background Check Policy, Mr. Williamson seconded and the vote carried. i 8. Recurring Topics and Board Meeting Schedule: Discussion was held. Mr. Williamson made a motion to approve meeting dates as the 3rd Tuesday at 10:00am4 Ms. Carter seconded the motion and the I vote carried. I 10. Board Comments:Mr.Zito thanked Ms. Carter for accepting re-election as Vice Chair. i Mr.Zito made a motion to adjourn the meeting,Ms. Carter seconded the motion and the vote carried. f .r ! Chair's Signature and Date Board e-cretary's Signature and Date I I Page 2 of 2 Open Session 08/23/2022 i ORANGE COUNTY ABC BOARD Proposed Agenda for Open Session Tuesday August 23,2022 10:00am Location: Administrative Office 601 Valley Forge Road Hillsborough,NC 27278 Scheduled attendees: Patrick Burns,Board Chair Elizabeth Carter, Vice Chair Mike Zito,Member Alice Mahood,Member Judson Williamson,Member Tony DuBois, General Manager Angela Willoughby,Asst. GM Chante' Bowling, Board Secretary Amy Fowler, BOCC Liaison Ron McCoy,Finance Officer Visitor(s): Scheduled absence: Chris Willett,Beemer,Hadler& Willett,P.A 1. Call open session meeting to order. (10:00 am) • The Mission of the Orange County ABC Board and our employees is to serve our locality responsibly by controlling the sale of spirituous liquor, returning profits to Law enforcement,Alcohol Education, and the County Fund while providing excellent service in customer friendly, modern and efficient stores. • Does any member of the Board have a conflict of interest or any condition or fact that might create the appearance of a conflict of interest with respect to any matters on today's agenda? 2. Discuss proposed agenda, revise as needed and adopt the agenda. 3. A. Minutes of Open meeting- June 21, 2022 B. Minutes of Closed meeting-June 21, 20221 4. Elect a Vice-Chair(10:10 am) 5. Consent Agenda: June 2022 (10:15 am) a. Financial Reports: i. Comparative Statement of Net Assets ii Comparative Revenue and Expenses for June 2021 and June 2022"*" iii Actual-to-Budget Comparison for June 2022 b. June 2022 and Year-to-Date Retail sales c. Statewide sales report" *" 6. Consent Agenda: June 2022 (10:30 am) a. Financial Reports: j. Comparative Statement of Net Assets ii Comparative Revenue and Expenses for July 2021 and July 2022"*" iii Actual-to-Budget Comparison for July 2022 "*" b. July 2022 and Year-to-Date Retail sales c. Statewide sales report" *" 7. Management Updates""(10:40 am) 8. Recurring Topics and Board Meeting Schedule"*"(10:55) 9. Closed Session if needed. 10. Board Comments (11:00 am) 11. Motion to adjourn (11:05 am) r Page 2 of 2 Indicates the information was emailed with Board Packets "**"Indicates the information was or will be available at or prior to,the meeting. ORANGE COUNTY ABC BOARD—AGENDA FORM Meeting Date: August 23,2022 Agenda Item# 61b Regular Session X Closed Session Presenter/Information Contact: Ron McCoy Subject: July 2022 Year-to-Date Retail and Mixed Beverage/LBD Store Sales Attachment(s): 1. Attachment "A" Comparative Statement of Monthly and Year-to-Date Retail and Mixed Beverage Sales by Store for July 2022 and 2021 (Page 3) 2. Attachment `B" Comparative Statement of Monthly and Year-to-Date Retail and Mixed Beverage Sales Rankings for July 2022(Page 4) 3. Attachment "C" Comparative Statement of Fortified Wine Sales by Store for July 2022 and 2021 (Page 5) Brief Summary/Explanations: Comparative Statement of Monthly and Year-to Date Retail/LBD Sales bx Store(page 3) Retail store sales of liquor for the month($1,951,835)continued to decline, down -$75,284 (-3.71%). Chapel Hill North (3) experienced the largest drop (-$22,747) followed by Eno/Durham(-$21,880). Hillsborough(1)increased sales by$4,545 (2.99%)as did Oakdale(10), up $1,131 (0.32%). LBD sales($337,523) were up $3,210(0.96%), although Ram's Plaza(2)declined by -$25,159 (-10.83%) The number of bottles sold(150,190)declined by -6,787.Although the downturn in sales is a concern, in pre-pandemic years, it was not unusual to see sales decline during the summer vacation months. Comparative Monthly and Retail/LBD Sales by Store Rankings(page 4) Ram's Plaza(2)returned to the top spot with sales of$362,806. Oakdale(10)moved into second place with sales of$351,492, followed by Carrboro (7) with $341,478. Although sales declined in comparison with the previous year, Ram's Plaza (2) continued to lead in LBD sales ($207,131). Comparative Monthly and Year-to Date Fortified Wine Sales(page 5) Total fortified wine sales in July($2,624)were down(-$333). Mebane (4),however saw _ an increase of$195 while Meadowmont(5)(+$69)and Eno/Durham(6) (+$26)were also up. Page 1 of 5 pages ORANGE COUNTY ABC BOARD—AGENDA FORM Meeting Date: August 23,2022 Agenda Item #61b Regular Session X Closed Session Action Requested: 1. Consent Agenda Item, 2. Review and discuss as needed. Financial Impact: See Above Staff Recommendations/Comments: None Page 2 of 5 pages Orange County Board of Alcoholic Beverage Control Comparative Statement of Monthly and Year-to-Date Retail and Mixed Beverage Sales by Store For the month of JULY 2022 and 2021 Attachment"A" Monthlv/YTD Li uor Sales %of Retail Sales 07/01/2022-07/31/2022 07/01/2021-07/31/2021 difference %increase retail sales Hillsborough(1) 157,201 152,636 4,565 2.99% 8.05% Rams Plaza(2) 362,806 373,088 (10,282) -2.76% 18.59% Chapel Hill North(3) 2611454 284,201 (22,747) -8.00% 13.40% Mebane(4) 194,330 211,191 (16,861) -7.98% 9.96% Meadowmont(5) 167,141 168,645 (1,504) -0.89% 8.56% Eno/Durham(6) 115,633' 137,813 (21,880) -15.88% 5.94% Carrboro(.7) 341,478: 349,184 (7,706) -2.21% 17.50% Oakdale(10) 351,492 350,361 1,131 0.32% 18.01% 1,951,835 2,027,119 (75,284) -3.71% LSD %of LBD sales Rams Plaza(2) 207,131 232,290 (25,159) -10,83% 61.37% Mebane(4) 932: 892 40 4.48% 0.28% Meadowmont(5) 11,08& 4,725: 6,363 100.00% 3.29% Carrboro(7) 63,597 62,541 1,056 100.00% 18.84% Oakdale(10) 54,775 33,865 20,910 61.75% 16.23% 337,523 314,313 3,210 0.96% TOTAL 2,289,358 2,361,432 (72,074) -3.05% Total Bottles Sold 07/01/2022-07/31/2022 07/01/2021-07/31/2021 "Minis"(50 ml) 610333 60,532, 801 1.32% Retail 75,811 82,298 (6,487) -7.88% LBD 13,046 14,147 (1,201) -7.78% 150,190. 156,977 (6,787) -4.32% Page 3 Orange County Board of Alcoholic Beverage Control Comparative Statement of Monthly and Year-to-Date Retail and Mixed Beverage Sales Rankings For the month of JULY 2022 and 2021 Attachment `B" Sales Rankings(Wine/Liquor)(Monthly) Retail Sales(lig./wine) 07/01/2022-07/31/2022 RANK %of Total Rams Plaza (2) 362,806 1 18.59% Oakdale (10) 351,492 2 18.01% Carrboro (7) 341,478 3 1Z50% Chapel Hill North (3) 261,454 4 13.40% Mebane (4) 194,330 5 9.96% Meadowmont(5) 167,141 6 8.56% Hillsborough (1) 157,201 7 8.05% Eno/Durham (6) 115,933 8 5.94% 1,951,835 LBD 07/01/2022-07/31/2022 %of Total Rams Plaza (2) 207,131 1 61.37% Carrboro (7) 63,597 2 18.84% Oakdale (10) 54,775 3 16.23% Meadowmont (5) 11,088 4 3.29% Mebane (4) 932 5 0.28% 337,523 Page 4 Orange County Board of Alcoholic Beverage Control Comparative Statement of Year-to-Date Fortified Wine Sales by Store For the month of JUL.Y 2022 and 2021 Attachment "C" Wine Sales by Stores %of Retail Wine Sales 07/01/2022-07/31/2022 07/01/2021-07/31/2021 d1 erence %increase retail sales Hillsborough (1) 156 221 (65) -29.41% 5.95% Rams Plaza(2) 494 520 (26) -5.00% 18.83% Chapel Hill North (3) 323 447 (124) -27.74% 12.31% Mebane(4) 260 65 195 300,00% 9.91% Meadowmont(5) 286 217 69 31.80% 10.90% Eno/Durham (6) 195 169 26 15.38% 7.43% Carrboro(7) 377 767 (390) -50.85% 14.37% Oakdale(10) 533 551, (18) -3.27% 20.31% 2,624 2,957 (333) -11.26% 07/01/2022-06/30/2023 07/01 2021-06/30/2022 Year-to-date 2,624 2,957 (333) -11.26% Page 5 i ORANGE COUNTY ABC BOARD—AGENDA FORM Meeting Date: August 23,2022 Agenda Item# 6C Regular Session X Closed Session Presenter/Information Contact: Ron McCoy Subject: Statewide Sales Report for July 2022 Attachment(s): 1. Attachment"NC Statewide Sales Report of Spirituous Liquor(Retail and LBD Sales)" July 2022 Brief Summary/Explanations: Orange County ABC remained in fifteenth place among the 26 boards reporting sales greater than$1 million. Total sales for the state were $152,545,756,up$4,156,078 (2.80%). Mecklenburg County ABC led in all sales categories with retail store sales of$13,253,209 and LBD sales of$8,059,424. Action Requested: 1. Consent Agenda Item. 2. Review and discuss as needed. Financial Impact: See Above Staff Recommendations/Comments:None Page 1 of 2 pages z lO W V m V+ A W N W W V 0 M A W N W O CL ~ ' G of Q 7 Y a a 3 3 o3 � x3D OnO 2yo a0 <OaAOm NN 0 CS3 nG dCy L�) 2afp nn n7F DnWO1 Acr `^ v(D_D m W W CO W a@ O O NwWNN O O m 3vi O A a j N o 'oO N N FL a da �° N m J J D a / yVNdd O On n > O v CCD RO O D O DiUl y N mCL < m NA D D 3 ( � nmn mm C n nn 3 mm D > D I ^ 0 o m„ a O OJ 7 7 D O O ^ n n n n !W'1 w ^ O D N N O W N O V d N O �' �' �"' �'' !'' �'a �'' -"� �'' N r N N N N N N N W A A V1 A W w d ^ O W j O O r N W r w Ol o O to r W 0 yl V m r I-+ O N N C A Iv �! W w A V Ln N N V (A N W V N W D1 A W W O w F+ N (A lA W J V) C: lD V W R+ 01 O N A O �! r lD a N lD OO O, W J I-+ �_— O ] C. V O W m W O N lD w A M V r lD N O N lA N Ol r W W N H G N 4 lD O U1 AA r W r lA w N lD {p�p1 O N w N O V lA m m m w 0m O D A C In N N a 61 W A N r tD N N w W r W O W W O m W r w A w n p O W C 1 �R n N -11, N W W N N m w O U1 A O 1D r` F+ N A M O eY 01 W W r N N W W W A W dl M A CO V W N O A O y o W V V to r O W r In N 0 0 0 W W �` a' A V W .! m W A W W m (n a m m m d 0 0 l0 O V M lA w O m V . d J m N W lD 1A F+ N w W W - fe d O N to V N W W lA 1-+ W W V N V W M W M A lf1 W O N lD (n Ln N A 3 W H V M A 0 0 W A i0 N W W V1 r W Vl O N r l0 A N N r W W r V V b A W A W N V lD O A V V lA r r T m A N r. N o o v N N N N N W A A A lA V� Ol V FN+ 1 N A p V� �I V W N V CO O N W m W W A o w w .i A N w 0 W V 4 0 Oe V DD W w w V r O W W A Y N r N A V1 p A V V �D p ti! V� N VI Of plD W 1Q0� D �AVa D lD N N W V V A (Y N d V �^ 1V71 W 01 ONl lW0 a N a W 1N V p Nppp y W{A� W Of O O O V O N lVD N. w N W N N 7P ti 9 r .Oi 4 r Ivp r F� r r r r r w N O O O O r A r W N N O w w 4+ O N V w O W I-'w A lD M O DI lD A O� m V N F+ VI Ul N lD N w w W V N mV 0 r r W lD y O QO W 00 A O N A Ol W W Ol O V Ol W A W lD OD N a wO O� V b W W O N O N M W A A M F+ W ID N A W I-+ V1 A N V O V A W y� to v lD N N A W W W O A W LQ N W W 0 - W V In r W V W lD W r �^ O W (A lO N Ol A V7 Ol y1 O b V V A Ol M W W W V N O m 0 m O r N N p < A 01 (A < AA r w W r N N {Wy W W A W �l 0 V V J w CDi-+ w d y OWO tiol O m 0 W A r A N Vi A y A OAi W lNO n v m A 0 rri W W N N W W w W W N w b F+ b M 01 Ial l0 Go m m m O W w N 61 O� W A lO m a N W F+ w N A .i lA W lA N V .P N N W lf� A W Vl A N W r N V W W F+ t+ A W W O N N l0 Lu 0 0) A V W V r m W 0 Ol N lfl O� r O OAo }+ r Y r r r y r f+ F+ N N N N N N N (Y A A A A D1 rn v `"00 V W N W A A (A A O w A V m O N M r W co 1+ LA m m w N l}t w 01 O A O O1 W (A w w V C+ 01 co m N w W d �O O lA OD O O O W W V lZ N lA Yp w N W 1D V 91 I A 0o W -o ? W /A a W m w W V W A W 0 c w O W W wA w 000 ,VAp tr0 FA+ p Vp1� V t�D lNA N VNi W O Oro Fr+ 01 O MW N !VP W O ID N V W W w A W 'D m A N U5 O W N A u N M Ln b Ol r UI O W lA lD A W W W 0' (O V'A 01 N V O p .O ¢a Ol lO lA U� lD d O A r 4J lD O� W 00 r pA V A lD A O W A � O V VI PO V N N lD O� W N O V1 w o w w m w V w W N N r W 00 W 01 VI P Ol m tD W lD lD A Dl N (A V V F+ N In W V A m O m V Vt m W � N [D O V r A M W m W N V d N V MN 1p r V V O\ VI V F+ y d N w 6 lA O A W A A O F+ F+ N W b r b o W r W VI F+ W N r O r N m N O W 6 VI O �-` GD 'W J lO "I O W W 1-+ A A W V W W p �l ? r W oe O V V V lD F+ l0 N O O V W �iip� W r VI N �I l0 V N 41 VI �Op {A W O� 9 n N A f W � r I- F+ I-` F+ F+ N F+ N N w w W W W V m V W lD W w N r M V M V OO r W N W A N N V m J M to 01 Q A W co co w w w r b O r O O W lD r (A b O W V V V r lA W W A r A W lD N O� A r b lD W W W V O M V W W V N VI A V\1O A Ol V V m W V V ID W An N A W {1 O O N A r V O N N N N r M O W O m W V W ON N W w r 0 m o. cA 0 0 b W V O V W N lA 0 W N N w w V w W d OI D N I� O, W O\ V J Ol co lD V V V V W (O W tp W m m V V W W W W O W r W V lA A m F+ O lA V p to W r V O A lD O W A In lO W a° lA V O N A W lA V O tD lD A W W lD � � N T lD A O pp O r N N r m W I� r N N W V W r r A ill 61 N lD F+ lA O�D G> pl A (A v 0 0 N lD N v to N N lD lA W N A OO N W �! V� W (A lA V O O OD W V+ W N r m J r tD W N N O O V 01 N m l0 N W l0 A N V� N W O W W V m lD lD W N Vmi O W LD to O N V A W CO Fv+ lmil A W m j A N m co p Jppp r A NA m W W W N � P CO ONO LaA! J M FN' W N P W OW1 a 0 W O Cr, DVO A D a A Ul 00 A lAJ1 N oee o00 � o oeo � oeo aeo o�ea°. oea� a° a° a` aeo aeo a� a: ORANGE COUNTY ABC BOARD —AGENDA FORM Meeting Date: August 23, 2022 Agenda Item # Regular Session X Closed Session Presenter/Information Contact: Office Staff Subject: Management Updates as of August 17, 2022. 1. Law Enforcement The combined report for June/July is attached. 2. NCABC Annual Meeting The NCABC meeting was July 10-12 and 2 board members went to the conference and will share anything they learned while attending. 3. Store Break In attempts The Mebane store was broken into on August 7 and a second attempted break in was on 8/10. Details will be shared at the meeting. 4. Office Staffing Changes The Accounting/Admin position has been filled. 5. ABC Law Change The General Statute changed on purchase limits and a transportation permit is no longer required for any purchase. 6. Mebane Project Timeline The store construction started on January 3, 2022. There has been a major delay on the windows which will probably push back the store opening to January or February of 2023. Lates Picture attached. 7. Southern Village The upfit is nearing completion. The storefront glass has been installed and now the remaining items should be completed by the second week of September. Anticipated opening third week of September. Page 1 of 1 pages State of North Carolina " STATE Alcoholic Beverage Control Commission ABC Law Enforcement Monthly Report GS 18B-501(fl) �- � _ n W 4 > Board: O Orange County Reporting Month/Year: ,c' June &July 2022 ` Qunnn vim Regulatory Activity and Training Violations Reports Submitted to ABC Commission 11 CH 1 CB Total Number of Offenses Contained in Reports 11 CH Sell to Underage Campaign Checks 3 CB Permittee Inspections Compliance Checks 2 CH 4 CB Seller/Server Training 2 CH Alcohol Education ABC Law Violations At Permitted Away From Permitted Establishment Establishment Sell /Give to Underage 11 CH S CB Attempt to Purchase/ Purchase by Underage 1 CB Underage Possession Unauthorized Possession Sell /Give to Intoxicated All Other Alcohol Related Charges Total: o Controlled Substance Violations At Permitted Away From Permitted Establishment Establishment Felony Drug Related Charges Misdemeanor Drug Related Charges Total: Other Offenses At Permitted Away From Permitted Establishment Establishment Driving While Impaired 8 OC All Other Criminal Charges_ Total: o TOTAL CRIMINAL CHARGES: Agencies Assisted Assistance Provided to Other Agencies Remarks Carrboro: Assisted Chapel Hill in compliance check, 3 violations. Frequent presence at Harris Tetter has reduced violations. Chapel Hill: June compliance with CB &OC 20 checked and 6 failed. Compliance check 7/23 5 violations. Hillsborough: DWI saturation Patrol 5/27. Orange County: Stationary Patrols at store closings, Follow up on purchase surveys.Assisted CH in a compliance op. Reporting Officer/Title: 4 Agencies Reporting Report Date: 22-Feb-22 , li"yF I i�It't 1.1 1 klNt-I I-I 1�= I.1✓ "l1`� - tlrfit;�Yt;irg'�,f{�� tlll`f ftltf`s4 t1,i1f�`��I.+IIII.IFI�j�1 1 Ikk`iy1.i'R IA'.•� ���'7 I I� v�-•y.��fi:�- kill I I�i�•1 f•--+11.11 r�4,3,is4!.IIf.1�l I�le�I-,-+ 911 I F�, ��� ---�„��—..,,.� y., ai II itl1tli M �� Ijli;i;l t ! {-1 1111i.1 i131 a Iktl �1�1�a 1!,I-ll1l�l! •. �a t, <{i N +I;ftLls�tl+�I:j,.lufiLt,,1�l1Wr,Iili L.l 1 I I lll it IllWill 1. 1tVy1`Iht..t Iti> Ill�l..'i tirlkVtti„llltlllll�ll lII�,t flip,.�IIf61�1` tea-►s!'ttli,...V.IkI.'!t-.,II1,lrarttlll,;I.rtl.Il.irr. ,•, ! a l sr{`F 11 t`r. tl li1S' Si I' J ° }� l liFll�l!'t'1 -I -�Illi t�1�11�' ..•� it 114 It1r11�1 u4-elirialck3t.�1. iil �I �i,l.11 lflY ij�lli yl 1F l 41�f11 I I 1 i f lii I i."'i+i`1,��'Pd�``1,�11 k..l.l.{,l ,fJ. 14 y4 Fl1 i, t Ili 1 lj.kl;lil,i{�f�l,I?`i..iy�i��i�l�filll_.���t 1116 �i:l,;.` •�'., it - -yS�,-Cihl-k 4 1 4 .{ '4'-' -tl.l,.. I :i�l,} 1, SI'!C '' 1 Fit va '�jl,..'�I�t��"`'��i'�k'.li"'�'�a'��{,�F�'ih 1!���•iti� i''rr i� != 1` - �,f�1311i r ,f° r 3. "•' �; s c t r rrrrl� a, A L " 1{ 4i�ri r;i p+�tllrr�xg:1 rll lillrijlA,,�'�Mall �llli1F1.1:111.,a1��1i•1��11�' 1 �zS1ti ! st •: � srl�F,lryetii-i�Mill ' l-J 1"Il.�t� iM r a } .°s �Ef'f1C+flf.flf°f. T �}1'f1111�t111lI�If.16iSftil� .. ; 1�Ill�fllllifll f�1�f���.{ 1 I�Ili�fllr•1 - ilsr�iil4w��{if�f�fii �it31i�� I t c ir�aii� ip$ iilis rs� 141111���iosi�ii RM pi �1i 'l ��i� �,ld�lfhl;l�lfl,,hl�lsf,1 � _ f '+�l ; `r' t je,'•,r F,rrl,3;�if,r�3r s'''i rEr,�F,rE_r yttkrFl,{t1,f �,}, r31rt fl, 'F�r3 a��� '��'• { 1 3 r r 3'jl w !r �" l{i`l.; t ;frf rrllls';fr r''irrf rl,•�;rr 3 1i�rJ r i •ry !r +r !,r rf 1." t:r f.;,,f°:jt,r .� f,r;,h; ii frr w. r!'o ij:�f�: [r,d..-- d r t -' r r.e,, _-. I r "r.T }TJN rrlry4 rfJ-r!! r..r&r%ri r'.r-rr..rrs 1!!...r•: fir. t ! �Y trlr.r4�i.re,l ff�•+-r s rrl'f ,f•ll-rr,'-3 7! .''rr3?i�fpr lr�4rlrsirfri�,r,i;rr.R;1�,�r/r�ry#/_rtn i"r�:rr4•r'�lr�-rAi-,?.'�/i r�-,a.r.{:�+"r.i%,rIr:.y."Arir.;r•s'14r 7r,TY��1�'r-f%R.�,'r�rr J6r1 yy`'r•T r Tfr§{r!fll��Tr�'rrr,%_('rr':rr c t],';.Tr:r�ill:�l:r al,r1;r'r.l l l�.rrl,�f rfl r!1e�5-!r f)�i f{,i�.�I r!�`r,rr f-_rr,,l:�k•r;j•a[•;rl:�:f!r1�►,r"rrf�r rjftt34r-r.lr1'!/T.�?!:f•!l1r1rr�rrf�lr�1djf#'i f'rl�-•!�,r�h�-rr i�ri�r�r f�T:r{jf I[J�r{.f,j+?lr,yd�if��rfJ_/'rrrr 1r.E�T€rrrs at;�;!€jr y�r r r1rl•j:r{-i.r�r,,`�r�:r•� 'Jim r�r li7i r! 110 .{r fyr r •07 r r l;r � "J l•r1,irI 1.€j!r=rA�r ldi��•r'Ii!�j ,D��{'iri r s�!•l!%rr°al�rSi_1r�y t"r a- ili1E -S ` � � IN� j e ' lf A., I., fit ' y,9r:ilia r�:Yj�,1•:1 r r•r=ii1[rtirrl lIr t J Ii i r�i�{r r' r r•e�a•�T �� f tj'. I 5 r�. _,, 1":1�•. r r' !1 a,�r,r,1 r ! r l r r lrf++Irr{-yr°!s1rl Ilil9='1•,1.. r.T+e7f%i il =' :�� '`•!y! 111Al1r'AE-Fp'l. rl illre•il 11 ;5� 'rlir•lrir�r•.,;aa=.•i-.;r.,ryrlh, r.r•r.- r 13• {r r-�Ir•r!.�sErr 4�t r ,rYr.r-1 '�4 1+ ll i>li r°i:r, ,rr,/i4-,,;?r;l`r r:s:.,1r3 r.!,-.•rirlii11;1{a'�:r^ir., r r rA''1 r�Ari ra r A[ 1 11�11;�"1 l rA,r{i�l.:rr a ,rrll-ial 11.1 1 '• sf-h4! rr'rrrr 1 Mr -r�" 1rrlr�Y { Ifr�� 1!"llrr�fff � I.I:i���}llrf411�r . �:f'r!r+lir r!r rf r r•%'r.rrt�r.� �4rr r y ,r 1�� r r r-r 1 r} a" 11 l a a�l4p g G ', � 'rl1lll/l�l' IrF .I Y'r €`rr"y'frirflPf��e1111�1 N ! 1''`• t. ilr �I�r%/rr'l f,f',fi lrf/I/�1�J1�r�•r- r trr t�i�fl±l+l�,Xllr�lr%rl�t r��•E'1 A11�' 11'�I���'���Ij��l�, 1!-ir�ilrrrr;%rYrrri r,.. 1,fIl.rl,,rr-�f;,7 ➢�I%1�I;9� 1frr11jFfr,_f1 rr 11�-f1fA trlP.;€�,I;.e fC�[IJ�1■.f♦ 1 Iffy.!S■ i 1 rs. !!:l..l+fl,;:IY rli/r 111w:'. dll.lrfrallfila f+r r"rrtllllllll"Iifll 1� Ill: ! !III Il l"EI• .Il fllr"1 A.h1C�Il1'llrflrlll Illlll 7��;'ill'� 11 tl / i f f I •f r f 11 1 1-Ill, P P r r •,1 1 1 l•!Ill ci 1.n� c l!VISIT . ; %l1�f,!.•f�I ffr!j�.! rlfr l l�1D i"/'J I lr rl irlr.li.l�l If 1 rlll I�117i111AI Irl ;lrr�l,rfi�-�lrlrf! �1D a. 1J r !.J�r 1_i 1 r11,{1,1 1 f 1 e1�1.�1-1111 if !:Il I d l 1 ,I 1 LI_I, 1 rfi '�lrlr :f1l�ljr 1��f:1 J,i lI`r111€111 Dt 311 ff"11l a1�1 f 1 1�11JIIIIJ��� !y 1 �r,-:1 1 1lll r1,11 3�! rdliNftl 11.:ll.l��''t I.,IrD111 llrl'�rl�:l f1111+,11111 I.A.1 € lI.NJ"WRIPl 1,lf'r:SD'D€�r"rSr !Il.pllll.!11!.1 1 1 GI3''!" , // .� .�r1!:�• 'II�� lrrl 'Cll61y€I'1'r�.�!-l�l e�11�3�G�lIlII-1DI.�ly III�II! �IlYllllli�1 � r /l�D'111P 11I 11rA 1�ljrll �j�l�'.i��n� l`llwsl. -l! I l r e t D I 11 1 a 5q ! r jr�l��lr;r! .1,11:1+_1 l l� .� ,�. �4 6f•��1 3 t k .. lrf,111 l f 1I rr r�lrrrCll Ilrrr lr�fl►II-1 I101r'!rj11L I ,Jlli l`I�l;lllll-1�•1 111 h rJ `' ;W,A; l Jr! lrf�ir+rl,!r r r.r!,i i'!1 Art 1 !1 1 ■ 1 1 1•.•1 L'f r r s .r1- I-�• i frl�i�fj r A r u ll■f r�1■/Y)rt lalll M4jo G. 1`�!,�� L�6 1f_r-"r'p s' i ,i1 d�/?l�r'r � �;r•,. �.,# •Irk li.l d l�{-f,D.,Jrd I I it1{l7 1! ��� 1 ro `� . M t '� i�!�'i 1,F:,q•1 I.I •FI`•k. , 1 rJ - 1Ok ti��1 �;+i i�yt �• �3 ,��;p�",���11�{i-I +1�1�'i�'��fn'��ra �t f,f:�� '''•�r j -� q �r, t< cr '.i; }] '"•�Iit t 1{{ i{��--::.• l N ,�` +��.I =i' ��!�. - li, ... � , �3,<(�.`I�`13���i('j�rE�j`�1'' '4``1i�lFf:tj!'�•1`�!�1^�i'�} 3.. � ` �� C ,, _ V ti•. •'�Iya�ti.IL�1i d i- j(���t'�i�� '1;, t4;y. :� ttVL t# w i��l,'lw,�6�{13�yf1 •;,: i{� I' I'." 7'. is ,.K• � _, � � 2 1.:4w�iYl�:t F�4111 1o!i i,._ii,�;!• i. ty�'y��{,a�4 .��� ��4x1'T ��, t` •I S' ORANGE COUNTY ABC BOARD Meeting Date: August 23, 2022 Agenda Item# i Regular Session- Presenter/information Contact: Angela Willoughby & Taylor Jackson i Subject: Background Checks Brief Summary/Explanations: Staff have updated the employment application process which includes an opportunity to move forward i with a more efficient background checks process. Staff recommends changing the current Background Policy to eliminate the need for credit checks. The Background and Credit Checks proposed policy revises the wording to reflect current procedures and removes unnecessary wording. l i Attached is a copy of the current policy with proposed changes. i Policy update will need Board approval i i I i I i i i I i l I i Orange County ABC Board Policy and Procedure Manual i a i Background & GFedi Checks i This policy is designed to ensure a safe workplace for employees and customers as well as ensure a final-applicants and employees are of the highest integrity and to provide formal guidance to all personnel who are responsible for arranging background checks. The following persons are subject to background checks: Applicants for employment: The background of all applicants making the final selection should be checked; finalists for full-time, part-time and temporary positions are to be treated the same. Current Employees: To ensure fairness, existing employees who are applying for a new position or promotion must be treated the same as outside applicants. Background checks should be run on all current employees who: ➢ Are applying for promotion and/or a new position. Ara s uspeGte d to have lion on an applinafinn I ➢ Report a criminal conviction. ➢ Are subject to a policy that provides for routine checking of specific information based on job necessity (such as a yearly check on employees driving Board vehicles). lE , Tomnr� ��n� Dnonn Employ if f r� r7r.nrani nl .menf aryeiase$ are iicorl if is the j i Board must speGify in the r.E)ntraGt the types of baGkgrouRd c;heGks that should be performed fGF eaeh job. The agenGy should retain the documents so the iRfaffnation I I does n me subject to fho_ ihlin Record Ant d-e�,e�beEeTTT.��jccr-ry crt��ao�Trc-r-[cv�ra'��t'cr. limited In their duties and are: (a) not entrusted with the assets of the Board and (b) do not past a-th-Feato the ser.WFity efti'�'-Tryployees-er-eu-stOTmers. Policy: se!eGted for employment into any positien; and also, tO Genduct background Gheeks as �oodoeJ nn ni..._._e—Pl .ye s inGl irded in paragraph above i Consistency is extremely important. All applicants and employees must be treated the same; and all persons in the same or similar job must be treated as alike as possible. i Final applicants and employees are not to undergo extra screening because of that person's race, gender, religion, national origin, or other characteristic protected by anti-discrimination laws. Also, background checks that tend to disqualify a disproportionate amount of applicants who belong to a protected class are prohibited unless the check is job-related and a business necessity. Information may be obtained from public sources without prior notification to an applicant- finalist or employee; however, no adverse action is to be taken without verification of the information obtained. 3-3 1/18/2019 Orange County ABC Board Policy and Procedure Manual Procedures: Because there are several types of occupations, several types of background checks may be required as follows: -�O­ Criminal history check and GFe�'�steFy Fepe rt Requi�„Fed enly if,^pliGant finalistemployee will be working iR a sensitive position (fGr example, have arGe6s te s aT Gash, handle bank FeGGrd6 Gash disb6IF6erneRtS, use safe GOrnbiRatiGns, held keys to fang iImo? 8tG \ ➢ Education verification if position requires ➢ Employment verification. ➢ License verification — Required only if a license is needed for the specific occupation, this includes driver's license. ➢ Social Security Number Verification. Eligibility: A previous conviction does not automatically disqualify a candidate from consideration from employment with the Board. The candidate may still be eligible for employment with the Board based on a variety of factors such as: ➢ The nature and gravity of the offense. ➢ How long ago the offense occurred. ➢ The number of convictions. ➢ The relationship between the job and the offense. ➢ The applicant's/employee's employment history; and, ➢ Efforts at rehabilitation. frem empleyment in that oF any etheF pesitien at the Board for a peFied Of GRe year because of falSifiGatiOR of his/her applieation. The convietien(s) may FemaiR Felevant to and be Gensidered iR aRy hiring, premetion, OF transfer deGiSien made subsequent to suGh year 0 However, convictions must be job related: When refusing to hire an applicant or taking other adverse employment action based on an arrest, the Board must show that the type of crime committed is job related and that the action is based on a business necessity. appl4r.atie vVill be greURGIS fer dismissal from employment. Additienal penalties falsification .,f nn applinn}inn may apply if ram,ired by lay Record Retention: All information obtained, as part of a background investigation, is to be held in strictest confidence. Documentation is to be retained in the applicant's file or employee's personnel file for the appropriate retention period. Unauthorized disclosure of information gathered through the background investigation will not be tolerated and may subject the discloser to disciplinary action. See Forms 9-13 to 9-17 for applicable documents Page 2 3-3 1/18/2019 it ORANGE COUNTY ABC BOARD —AGENDA FORM Meeting Date: August 23, 2022 Agenda Item # Regular Session X i Closed Session I Presenter/information Contact; Tony DuBois i Subject: Recurring Topics & Meeting Schedule The Board meeting schedule and recurring topics list is attached for approval for the 2022/23 fiscal year. This schedule is subject to change throughout the year based on the needs of the board. The recurring topics could also change based on operational needs. i I 1 I i I I I i f i i 1 i I I i 1 i I i I i I i 1 Staff recommends board adopts The annual Recurring topics and Meeting Schedule. Page 1 of 1 pages (i i i Orange County ABC Meeting Schedule & Recurring Topics for fy2022123 The following list of meeting dates is based on the current recurring schedule of the third or fourth Tuesday in each month @ 10:00am and dates are subject to change as needed. Recurring Reports: Financial statements from the preceding month are included in the Board email each month along with sales and non-financial data such as unit sales, etc. July 2022 if Needed ➢ New Board members are introduced and sworn-in or in August if no July meeting ➢ Elect Vice-Chair or in August if no July meeting August 23, 2022: 4tn Tuesday ➢ Review/update/modify list of recurring Board meeting activities. ➢ Discuss future meeting dates/times; modify as necessary. ➢ Review un-audited financial statements for the past fiscal year if available. ➢ Verify Ethics Training completed or scheduled for newly appointed board members September 20, 2022: ➢ Review final copies of audited financial statements. ➢ Put independent auditor contract out for bid as needed. ➢ Put HVAC contract out for Bid every 3 years 2021, 2024 if needed ➢ Have initial Health Coverage conversation October 18, 2022: ➢ Review financial results of the 1st quarter. ➢ Review latest financial projections through year-end. ➢ Review bids for independent auditors as needed. ➢ Review bids for HVAC contracts as needed November 15, 2022: ➢ Review commercial insurance package if needed (renews 1/1). ➢ Review leases coming up for renewal and plan for options ➢ Review group health insurance renewal (renews 1/1). ➢ Pre-Holiday Season store security review ➢ Board Attorney review December 2022 if Needed ➢ No Recurring Board Topics are scheduled January 17, 2023: ➢ Review actual-to-budget results of the first half of the year and discuss latest financial projections through year-end. ➢ Review/update/modify list of recurring Board meeting activities. ➢ 6 Month Law Enforcement Report for All agencies ➢ Discuss progress of ALERT funding and Law Enforcement Contracts February 21, 2023 ➢ '/2 of Grantees come in for presentations ➢ Living Wage and salary chart Review 2024,2026 ➢ New Board Member Recommendations if needed ➢ Present to Board of County Commissioners Page 1 of 2 pages Orange County ABC Meeting Schedule & Recurring Topics for fy2022/23 March 21, 2023: Review Board member's term expirations and determine if action is required to request second term appointments of members or to request new members. ➢ Y2 of Grantees come in for presentations ➢ Review and discuss Board Goals Applications for the Alcohol Education Grant Program have a March 31, 2021 deadline. Applications are reviewed during the month of April. Allocations are determined at the May meeting to include in draft budget. April 18, 2023: ➢ Review results of the 3rd quarter and compare to budgeted amounts. ➢ Review year-to-date financial information, revise projections (if necessary) and latest financial projections through year-end. ➢ GM Review distributed to board members for feedback ➢ Grant books given to board at this meeting to bring back to May meeting Law Enforcement funding requests are due by April 14, 2023 May 23, 2023: 4th Tuesday ➢ Review list of projected major property and equipment purchases (over $5,000). ➢ Review Preliminary Sales forecast/expense budget for the upcoming fiscal year. ➢ Review latest financial projections though year-end. ➢ FY2021 Draft budget is presented to the board for review ➢ Capital Improvement Plan Review ➢ Draft Budget posted online and in media and sent to ABC commission and County Commissioners and announces public hearing. ➢ Review distribution laws and policies relating to "Net Profits before Distributions" and working capital limits ➢ Review Law Enforcement funding requests ➢ Closed session to Discuss GM Review ➢ Review Alcohol Education Grant requests ➢ Make recommendation to BOCC for Board Chair role and new members ***Public Hearing must be held prior to June 20 Meeting*** June 20, 2023: ➢ Determine distribution amount for the General Fund for next FY. ➢ Sales Forecast/Budget for upcoming fiscal year. ➢ Determine capital Improvement projects for next FY. ➢ Determine Education grant funds for the upcoming fiscal year. ➢ Determine General Fund distributions for the upcoming fiscal year. ➢ Review Alcohol law enforcement requests and distributions ➢ GM Review & Contract Auto-Renewal before July 1. ➢ Budget for next fiscal year is adopted and copies sent to ABC commission and County Commissioners before July 1. ➢ Determine attendees for the Summer Conference in August ➢ BOCC appoints Board Chair Page 2 of 2 pages ORANGE COUNTY ABC BOARD—AGENDA FORM Meeting Date: August 23,2022 Agenda Item# 5a Regular Session X Closed Session Presenter/Information Contact: Ron McCoy Subject: June 2022 Financial Reports Attachment(s): 1. Attachment"A" Comparative Statement of Net Position for June 2022. 2. Attachment "B" Comparative Statement of Revenues, Expenses and Changes in Net Position for June 2022 and June 2021. 3. Attachment"C"Actual to Budget Comparison,FY 2022. Brief Summary/Explanations: With the fiscal year 2022 audit ongoing, changes and revisions are still being made to the June financials. The GASB 87 standard is requiring us to calculate and record assets, liabilities and amortization of our leases.Additionally,the GASB 74/75 standard(calculated by actuary)that requires us to record our pension liability for retirees has resulted in a credit this year. We have also revised OPEB liabilities and assets related to GASB 68 that requires us to record our portion of the state retirement system. All of these calculations are being finalized and reviewed and will be up for discussion when the audit is presented next month. 1. Comparative Statement of Net Position (Attachment"A"): Total cash held by the Board in June ($3,815,113) was down(-$743,192, -16.30%). At$4,023,560,inventory levels are up$920,028(29.64%),primarily to additional stock that has been purchased in preparation for the opening of our new Southern Village store. A new lease asset of$3,275,938 has been recorded for 2022 as well as $1,222,602 in the prior year. Accumulated lease amortization of-$154,591 has been recorded as well as an amortization expense that will be reflected on the changes in net position statement. Total accounts payable ($1,392,362)were up $127,641 (10.09%), due primarily to the increase in inventory. A current(less than 12 months)lease liability of$314,119 was recorded as well as a long-term lease liability of$2,821,337. Current year to date income (subject to change with any additional auditor revisions) was $2,180,924, up$457,531 (3 5.67%). 2. Comparative Revenue, Expenses and Changes in Net Position 2022 to 2021 (Attachment"B"): With total sales of$2,330,669, sales increased 2.80%,due primarily to an increase in LBD sales(20.85%), offset by a slight decline in retail store sales(437%). Page 1 of 5 pages ORANGE COUNTY ABC BOARD—,AGENDA FORM Meeting Date: August 23,2022 Agenda Item# 5a Regular Session X Closed Session Recalculations of the state pension expense (-$58,504) and the other-post-employment- benefits (OPEB) (-$283,521)has led to a credit balance in payroll-related expenses of -$103,654.Note: these numbers are not final and may be revised further. In operating expenses, the capitalization of leases (GASB 87) led to a credit towards rent expense (-$138,982), a new lease interest expense of$25,444 and a lease amortization expense of$154,591. As these entries were made in June, the net income for the month is skewed. Total retail sales for the year to date were $25,433,856, up $562,251 (2.26%). Wine sales for the year($41,249)were down-$3,567,(-7.96%).Year-to-date LBD sales($4,575,181) were up $2,241,857 (+104.08%). Net income for the year was $2,180,924, up $866,373 (65.91%).Note:net income for the year has been affected by the credits received towards OPEB and rent expenses. These figures are under review may still change substantially. 3. Actual to Budget Comparison for Year-to-Date 2022 (Attachment"C"): Year-end changes made with the implementation of GASB 87 and the credits received from OPEB liability recalculations have affected the budget, Sales came in at$26,138 (0.09%) above projected,with sales-related expenses (taxes 0.09%, cost of sales-0.08)as expected. Credit for OPEB liability and the Board's portion of the state pension program resulted in a surplus of budget of 12.02%. Likewise, the credit to rent expense and the unbudgeted lease interest and lease amortization expenses led to a budget overage of-2.85%. The budget may be affected further as ongoing review by the auditor is underway. Action Requested: 1. Consent Agenda Item. 2. Review and discuss as needed. Financial Impact: See Above Staff Recommendations/Comments:None 1 I Page 2 of 5 pages I Orange County Alcoholic Beverage Control Board Comparative Statement of Net Position As of June,2022 and 2021 Attachment"A" Assets 2022 2021 Variance Current Assets Cash&Cash Equivalents Cash-Truist 2,818,685 4,430,674 (1,611,989) Cash-Roxboro Savings 980,728 108,724 872,004 Cash-Change Banks 15.700 18,907 (3.207) Total Cash&Cash Equivalents 3.815,113 4.558,305 (743.192) -16.30% Accounts Receivable 19,299 4.099 15,200 Prepaid Expenses 95,468 113,793 (18,325) Security Deposits 20.736 20,736 - Inventory 4,023,560 3.103,532 920.028 29.64% Inventory(bags) 33.221 19,078 14,143 Lease Asset 3.275,938 1222 W12 2.053,336 7,468,222 4,483,840 2,984,382 Total Current Assets 11,283,335 9,042.145 2.241.190 Property&Equipment Land,Buildings&Improvements 10.140,301 10,149,391 - Vehicles&Equipment 1,082,011 1,863,973 18,030 Total Property&Equipment 12.031,402 12.013.364 18,038 Less:Accumulated Depreciation (3,944,075) (3,502,764) (441,311) Accumulated Lease Amortizalian (154,591) 0 (154,591) Net Property&Equipment 7,932,736 8,510,600 (577,864) Other Assets(Pension) Deferred Outflow Asset(OPEB) -242.387 180,429 (422.818) Pension Deferrals/Net Pension Asset 343,977 288,051 55.926 Deferred Outflows of Resources 201,166 164 32 36.934 302,756 632,712 (329.956) Construction in Progress(Southern Village) 25.438 0 25,436 Construction In Progress(Mebane) 1,744,540 72.988 1,671,552 Tatal Other Assets 1,769,976 72.988 1.696.988 Total Assets 21,288,803 18,268,44ii 3.030,358 Liabilities and Equity Current Liabilities Accounts Payable Trade 1,279,490 1,176,224 1D3,266 6.78% Other 112,872 88.497 24,375 27 1,392,362 1264,721 127.641 10.09% Excise Taxes 538,342 520,708 17,634 Other Taxes 140.022 140,931 (909) Payroll Liabilities 54,315 60.422 (6,107) Payroll Accruals 65,088 _ 47,595 17,491 797,766 769,656 28.109 3.65% Other Current Liabilities Net Liability(OPEB) 546,056 1.282,393 (706.337) Deferred Pension Liability 363,462 839,755 (476.293) Defamed Inflows of Resources(Pension) 549,636 38,987 510,649 Lease Liability(currant portion) 314,119 132.452 181,667 1,773,273 2,263.587 (490,314) Long Term Llabllkles Note Payable(RSBAand) 0 0 - Note Payable(RSBIOakdale) 0 1,960,498 (1,950.498) Note Payable(BB&T) 668,735 755,090 (65,355) Note Payable(First Horizon) 1,499,664 0 1,499,664 Lease Liability(long term portion) 2.821.337 1.090.15D 1.731.187 4,989,738 3,805,738 1,183,998 31A1% Distributions Payable to Law Enforcement 0 0 - Payable l0 Education 0 0 - Payable to County 0 0 Total CurrentlLT Liabilities 0 0 Equity Balance Beginning of the year i0,154,743 8,840,192 1,314,551 Add Income(Loss)Year•lo-Date 2,180,924 _1,314,551 866.373 65.91% Balance End of the Period 12,335,667 10,154,743 2,180,924 Total Liabilities&Equity 21,288,803 19268,446 3,030,358 3 Orange County Board of Alcoholic Beverage Control Comparative Statement of Revenues.Expenses and Changes In Net Position For the month of June 2022 and 2021 Attachment"B" JUNE JUNE $ % Sales 2022 2021 Variance Variance Retail-Liquor Sales 1.922,420 1,929,535 (7,115) -0.37% Wine/Mixers Sales 2,507 1.938 569 29.36% CommerciallLBD/Mixed Beverage-Liquor Sales 405,732 335,743 69.980 20.85% Total Gross Sales 2,330,659 2,267,216 63.443 2.80% Less Taxes Based on Gross Sales 543,538 625,918 17.620 3.35% Net Sales 1,787,121 1,741,298 45,823 2.63% Less:Cost of Sales(inc.breakageladists.) 1,196,840 1,178,534 18,306 1.55% Gross Profit 590,281 562,784 27,517 4.89% Operating Expenses Payroll&Related Salaries&Wages 162,229 153,735 8,494 5.53% Payroll Taxes 11.605 10.659 946 8.88% Emp Retirement 14,689 12,412 2,277 18.35% Health insurance 32.992 29,108 3,884 13.34% Retiree Health Ins 10,851 15,404 (4,453) -28.91% YE Portion of State pension exp(per GASB 66) (58,504) 112,405 OPES liabifJly Adjustment (283.521) Health Reimb./Fiex/Cobra 233 206 27 13.11% Cash Short(Over) (75) 118 (193) -163.56% NC 401k 5,146 3,330 1.816 54.53°% Processing fees 601 584 17 2.91% Total Payroll&Related (103,654) 337,961 (441.615) -130.67% Other Operating Expenses Board Members JMeetingri-ravel/Treining 425 425 0.00% Rent (138,982) 16,716 (155,698) -931.43% Repairs&Maint. (Bldgs) 1,040 (2,452) 3,492 -142.41% Repairs&Maint.(Equip.) 9,555 4,117 5,438 132.09% Utilities,Telephone and Internet 8,205 5,811 2.394 41,20% Insurance-Business 6,409 4.924 1.485 30,16% Store Expenses.Supplies and Bags 14,730 13.906 824 5.93% Travel/Mileage Reimbursement - - 0.00% Office Supplies&Expenses 891 1,577 (686) -43.50% Ext.Maintenance Services 3,702 2.436 1,266 51.97% Contract/Service Agreements 6,733 7,190 (457) -6.36% Postage 655 722 (67) -9.26% Professional Services(legallaudit) 4,668 1.535 3,133 204.10% Dues/Subscrptions/Licenses 302 302 - 0.00% Credit Card Processing/Bank fees 35,874 33,993 1.881 5.53°% TraininglEducationlMeeling 844 (844) -100.00% Burglar Alarm&Security 575 575 - 0.00°% Vehicle Expense 534 266 268 100,75°% Uniforms - - - 0,00% Interest(Debt Service) 3,618 10,302 (6,684) -64.88% Interest(leases) 25,444 Leese Amortization 154,591 - 154,591 Contingencies/Mist. 81 66 15 22.73% Total Other Oper Expense 138,888 103,123 35,765 34.68% Total Operating Expenses 35,234 441,084 405,850 -92.01°% Operating Income 555,047 121,680 433,367 356.15% Other Income Investment income 164 27 137 507.41% Miscellaneous 0.00% Total Other Income 164 271 137 507.41% Net Income Before Distributions 555,211 121,707 433,504 356.19°% Statutory Distributions: Law Enforcement(5%) 13,833 12,875 958 7.44% Alcohol Rehabilitation&Education(7%) 19,750 6 559 13,191 201.11% Total Statutory Distributions 33.583 19,434 14,149 72.81°% Net Income Before Profit Distribution 521,628 102,273 419.355 410,03% Profit Distribution: Orange County-General Fund 44,166 33.334 10.832 32.50°% Net Income(Loss)before depreciation 477,4fi2 68,939 40B,523 592.58% Depreciation(non-budgeted item) 36.557 37,178 440.606 31,761 408,844 1287.23% Year to Date Sales Comparison current last ear Sales FY 2022 FY 2021 Change % Retail Liquor 25,433,856 24,871,605 562,251 2.26% Wine Sales 41,249 44.816 (3,567) -7.96% LBD Sales 4, 775,181 2,241.857 2,333,324 104.08% Total Sales 30 050 286 27,158.278 2,892,008 10.65% Net Income rfM) 2180 924 1 314 551 866.373 65.91% 4 Orange County ABC Board Actual to Budget Comparison for the frscof year ending 0613012022 Attachment"C" JUNE YfO 2022 Balance % Sales 2022 Budget Remalning Remaining Licl—Sales 1.922.420 25,433,858 25,479,565 45,707 OAS% Wine/Mixer 2.507 41,249 41,310 61 0.15% LBO 405.732 4,575,19 4,55S,550 19,6301 -0.43% Gross Sales, 2.330.659 30,050,287 30,076,425 26,132 0.09% Taxes based on gross sales 543,538 6,985 060 6,991,600 6$40 0.09% Net Sales 1.787..121 231065,227 23,054,625 19,59ti 0.08% Cost of sales fIdurl uwmtny eelustme l 1,189,840 1 15,494,993 15,472,21D 1 (12,783) -0.05% Gross Profit 590,281 7,580,234 7,612,6151 32,381 OAS% Operating Expenses arnchmarx Pey,Wl end Ralatad Expenses Salaries and Wages 182,220 2,076,384 2,104,120 27,736 1.32% Payroll Taxes 11,605 158,641 155,705 (2,9361 -1.89% Retirement 14,689 201,165 202,200 1,035 O.S1% Group Health Insurance 32,992 393,337 384,245 909 0.24% Retiree Health ins 10,951 131,035 12S,000 (6,035) -4A3% YE Portion of Slate pension exp(per LASS 69) (58,504) (511,504) OPES tiabddy Adjus7menl (283,521) (283,521) Health Reimb./Flex 233 5,212 5,600 389 8.03% Cash over/short (75) (600) 750 1,350 180.00% 401k 5,148 48,081 48,435 354 0.13% Processing fees 801 8008 7,945 63 •0.80% 70181 payroll related expenses 103,654) 2,669 238 3,034,000 364,762 12.02% Orhn Operating Expenses Board MembeislMeeting(havelfftaining 426 5,100, S,100 (1) Rent 1138.932) 52,802 208,575 155,773 74.68% Repairs&Maintenance-Bldgs 1,D40 45,920 45,920 60 0.13% Repairs&Maintenance-Equip. 0.555 23,246 14,290 (9,957) 42.68% Utilities,Telephone,Internet 8,206 93,228 91,925 (2,3031 -1.42% Business insurance e,409 71,808 71,810 2 0.00% Store Supplies,Bagsand Expenses 14,730 147,22.5 145,000 (2,225) -1.53% Employee Travel 29 30 1 3.13% Office Supplies&Expenses 801 16,125 14,400 (1,725) -11,98% Maintenance Services 3,702 25,7D6 24,440 (1,266) .5.18% Service Agreements(Data/HVAC) 8.733 76,138 76,140 2 OM51i Postage 655 3,676 3,745 69 1.84% Professional Fees(office)(audit and legal) 4.688 38,050 37,785 (266) -0.70% Dues&Subscriptions 302 4,852 4,855 3 0.07% Credit Card Processing 36.874 460,003 460,450 447 0.10% Training and Education 614 61S 1 0.16% Burglar Alarm and Security 575 6,900 7,325 425 5.80% Vehicle Expense 534 20,190 20,920 730 3A9% Uniforms 2,699 3,000 301 10.03% Debtservice(interest expense) 3,618 87,728 97,220 (508) -0.55% Interest(teases) 25,444 ZS,444 Lease Amcrllzatinn 154.521 154,591 Contingencies/Mist 1 256 SOD 756 1 151,20% Total operafing expenses 138,838 1361818 1,324,105 37713 .2,85% Total OperatinglPeyroll Expenses 35.234 4.031.058 4,358,105 327.044 1 7.50% Operating Income 555.047 3,649,178 3,254,610 (294,669) -9.05% Other Income Interest income 184 1,990 1,300 (690) -53.08% Miscellaneous 4,087 580 3,507 -428.25% Total Other Income 164 6,057 1.380 (4,197) -225.65% Net Income Before ProTil Distributions: 555,211 3,655.235 3.256,370 (298,866) -9.18% Statutory Distributions Lew Enforcement 13,833 teS,99B 168,000 1 0,00% Alcohol Rehab 8 Ed 10.750 237.000 237,000 0,00% Total Statutory Distributions 33.583 02,699 403.000 1 0.00% Net Income Before Profit Distribution 521,628 3,152,236 2.853.370 298,86 Profit Distribution Orange County-Gen Fund 44166 530,002 530.000 2 0.00% Working Capital Recalned": 477,482 2822,234 2,323,370 298.865 -12-BO% OspsdaWnrnm-eetlgeletlrtem) M-OU g9L319 436.975 440.016 2,IM,924 Capital Outlay Month YTD Budget 8.44etnelre1n1ng Store d4(M,,15—) Replacement store(Mebane) 5,415 1.163.480 1,672,540 509,360 30.45% Store#815ourhern 011a0e) Security deposit 0 8,030 8.030 0,00% Leasehold Improvements 0 10,574 10,575 1 0.01% Furniture,fixtures and equipment(FFE) 0 14,882 14.665 3 0.02% Comfort Engineers(new HVAC) 0 11.337 11,340 3 0.03% ClearTech(Intercom/music system) 0 3,752 3.755 3 0.08% Debt Service lorincioall RS8(Oakdale)(principal) 0 1,980.498 105,183 (),RSS,3151 -1763.89% BB&T(prindpal) 7300 W.358 93,882 (2,6741 -3.20 7,300 2,046,854 188.865 (1,857,989) _983.77% 12.7161 7267,298 L861,705 1 (405,593) Q1.79% 5 ORANGE COUNTY ABC BOARD—AGENDA FORM i Meeting Date: August 23,2022 Agenda Item# 5b Regular Session X Closed Session Presenter/Information Contact: Ron McCoy Subject: June 2022 Year-to-Date Retail and Mixed Beverage/LBD Store Sales Attachment(s): 1. Attachment "A" Comparative Statement of Monthly and Year-to-Date Retail and Mixed Beverage Sales by Store for June 2022 and 2021 (Page 3) 2. Attachment "B" Comparative Statement of Monthly and Year-to-Date Retail and Mixed Beverage Sales Rankings for June 2022 (Page 4) 3. Attachment "C" Comparative Statement of Fortified Wine Sales by Store for June 2022 and 2021 (Page 5) Brief Summary/Explanations: Comparative Statement of Monthly and Year-to Date Retail/LBD Sales by Store(pa eg_3) Retail store sales for the month dropped -$7,115 (-0.37%), due primarily to the onset of summer vacation season. The exodus of college students is reflected in decreases at our Chapel Hill stores(Ram's Plaza, -$2,207; Chapel Hill North, -$16,005).Meadowmont, however saw an increase of$9,045 (5.55%). Oakdale saw the greatest increase in sales,up$19,511 (6.01%). LBD sales ($405,732)were up $69,989 (20.85%)for the month. The number of bottles sold(154,559)was up 1,835 (1.20%),although retail sales declined by -2,924,replaced by an increase in"minis"of 2,701. Total year-to-date retail sales of fortified wines and liquor ($25,433,856) were up $562,251,2.26%. Total LBD sales ($4,575,181)were up $2,241,857(104.08%) Comparative Monthly and Retail/LBD Sales by Store Rankings(page_4) Carrboro (7) led in retail sales ($348,008), followed closely by Ram's Plaza (2) with $345,746 and Oakdale (10) with $344,226. Ram's Plaza continues to lead in LBD sales ($255,498), accounting for 62.97% of all LBD sales in Orange County. Comparative Monthly and Year-to Date Fortified Wine Sales (Page 5) Total fortified wine sales in June ($2,507) were up $569 (29.36%), led by Ram's Plaza (2) and Eno/Durham(6)with increases of$130 each. Page 1 of 5 pages ORANGE COUNTY ABC BOARD—AGENDA FORM r' Meeting Date: August 23,2022 Agenda Item# 5b Regular Session X Closed Session Action Requested: 1. Consent Agenda Item. 2. Review and discuss as needed. Financial Impact: See Above Staff Recommendations/Comments:None r Page 2 of 5 pages grange County Board of Alcoholic Beverage Control Comparative Statement of Monthly and Year-to-Date Retail and Mixed Beverage Sales by Store For the month of JUNE 2022 and 2021 Attachment"A" Monthly Liquor Sales %of Retail Sales 06/01/2022.06/30/2022 06/01/2021-0613012021 difference %increase retail sales Hillsborough(1) 152,528 151,479 1,049 0.69% 7.93% Rams Plaza(2) 345,746 347,953 (2,2071 -0.63% 17,98% Chapel Hill North(3) 259,580 274,585 (16,0051 -5.83% 13.45% Mebane(4) 194,029 191,824 (7,795) -4.06% 9.57% Meadowmont(5) 172,129 163,084 9,045 5.55% 8.95% Eno/Durham(6) 117,174 128,016 (10,842) -8.47% 6.10% Carrboro(7) 348,008. 347,879 129 0.04% 18.10% Oakdale(10) 344,226 324,715 19,511 6.01% 17.91% 1,922,420 1,929,535 (7,115) -0.37% LBD %of LBD sales Rams Plaza(2) 255,498 229,704 25,794 11.23% 62,97% Mebane(4) 1,098 901 197 21,86% 0,27% Meadowmont(5) 12,445 5,335 7,110 100.00% 3,07% Carrboro(7) 75,653 62,532 13,121 100.00% 18,65% Oakdale(10) 61,038 37,271 23,767 63,77% 15.04% 405,732 335,743 69,989 20.85% TOTAL 2,329,152 2,265 278 62,874 2,78% Total Bottles Sold 06/01/2022-06/30/2022 06101/2021-06/30L 021 "Minis"(50 MI) 63,604 60,963 2,701 4.43% Retail 75,167. 78,091 (2,924) -3.74% LSD 15,788. 13,730 2,058 14.99% 254,559 152,724 1,835 1,20% Year-to-Date LlauorSales %of RetalISales 07/0S/2021-06130/2022 07/01/2020-06/3012021 dIfterence %Increase retallsales Hillsborough(1) 1,913,993 1,896,108 17,885 0.94% 7.53% Rams Plaza(2) 4,866,334 4,532,555 333,779 7.36% 19.13% Chapel Hill North(3) 3,525,905• 3,671,964 (146,059) -3.98% 13,86% Mebane(4) 2,443,409 2,452,126 (8,917) -0.36% 9.61% Meadowmont(5) 2,187,439 2,135,775 51,664 2.42% 8,60% Eno/Durham(6) 1,535,463 1,526,202 9,261 0.61% 6.04% Carrboro(7) 4,631,500 4,606,951 24,549 0,53% 18,21% Oakdale(10) 4,329,813 4,049,724 280,089 6.92% 17,02% 25,433,856 24,871,605 562,251 2,26% LBD of LSD sales Rams Plaza(2) 2,943,131 1,627,111 1,316,020 80,88% 64.33% Mebane(4) 13,793 9,607 4,186 43.57% 0130% Meadowmont(5) 146,192 38,879 107,313 276,02% 3,20% Carrboro(7) 813,273 332,952 480,321 144.26% 17.78% Oakdale(10) 659,792 233,308 425,494 182,37% 14.40% 4,575,181 2,241,857 2,333,324 104.06% TOTAL 30,009,037 27,113,462 2,895,575 10.69% i Page 3 )Orange County Board of Alcoholic Beverage Control Comparative Statement of Monthly and Year-to-Date Retail and Mixed Beverage Sales Rankings For the month of JUNE 2022 and 2021 Attachment "B" Sales Rankings(Wine/Liquor) (Monthly) Retail Sales ilia./wine) 06/01/2022-06/30 2022 RANK %of Total Carrboro (7) 348,008 1 18.10% Rams Plaza (2) 345,746 2 17.98% Oakdale(10) 344,226 3 17.91% Chapel Hill North (3) 258,580 4 13.45% Mebane (4) 184029 5 9.57% Meadowmont (5) 172:129 6 8,95% Hillsborough (1) 152,528 7 7.93% Eno/Durham (6) 117,174 8 6.10% 1,922,420 LBD 06/01/2022-06/30 2022 %of Total Rams Plaza (2) 255,498 1 62,97% Carrboro(7) 75,653 2 18.65% Oakdale (10) 61,038 3 15,04% Meadowmont(5) 121445 4 3.07% Mebane(4) 1,098 5 0,27% 405,732 Page 4 Orange County Board of Alcoholic Beverage Control Comparative Statement of Year-to-Date Fortified Wine Sales by Store For the month of JUNE 2022 and 2021 Attachment"C" Wine Sales by Stores %of Retail Wine Sales 06/01/2022-06/30/2022 06/01/2021-06/30/2021 difference %Increase retail sales Hillsborough (1) 91 91 0 0.00% 3.63% Rams Plaza (2) 468 338 130 38.46% 18.67% Chapel Hill North (3) 377 295 82 27.80% 15.04% Mebane(4) 182 65 117 180.00% 7.26% Meadowmont(5) 245 165 80 48.48% 9.77% Eno/Durham (6) 221 91 130 142.86% 8.82% Carrboro(7) 494 546 (52) -9.52% 19.70% Oakdale(10) 429 347 82 23.63% 17.11% 2,507 1,938 569 29.36% 07/01/2021-06/30/2022 07/0112020-06/30/2021 Year-to-dote 41,249 44,816 (3,567) -7.96% Page 5 ORANGE COUNTY ABC BOARD—AGENDA FORM Meeting Date: August 23,2022 Agenda Item #SC Regular Session % Closed Session 51'resenter/Information Contact: Ron McCoy Subject: Statewide Sales Report for June 2022 Attachment(s): 1. Attachment"NC Statewide Sales Report of Spirituous Liquor(Retail and LBD Sales)" June 2022 Brief Summary/Explanations: ��QQ Total statewide sales for the month of June were $146,541,680, an increase of$3,775,160 (2%%). 26 boards recorded sales greater than$1 million, accounting for 71.94% of sales in the state. Orange County ABC slipped to fifteenth place from twelfth the previous month,due primarily to the resumption of the summer vacation season, Although Wake County ABC continued to lead in retail store sales ($12,857,581), Mecklenburg County ABC led all boards with total sales of$20,850,844. Action Requested: 1. Consent Agenda Item. 2. Review and discuss as needed. Financial Impact: See Above Staff Recommendations/Comments:None Page 1 of 2 pages 7) T 2 7 n z � � w m V O+ W 01 C O W A W N M O t0 00 J Ot W A W N Y O V7 A 31 N Y N W t0 O f `z ^ G m 3 D o x o 0 0 n n n o v n z ci 0 0 0 0 o m m - alc �, 0 0 0' on T y °1 3:' , 0 : ? c c �o d ^ m as a a w m o o o < o s 0 0 3 v o ° n m 0 m > 3 m m 1 0 > > n io m a' - v oo f 0 o o < 3 = N 0 m A m a can a o . 0 0 o A E Q m a o = 3 m 6 n d C rp o v a a n n n m n 7 v y V v V H. w O O O D o - n D n °1 0 0 0 O o to 0 m Cj j N 3 j D o > D o " C m ,'2 m O m < O m C O. + 3 3 3 3 N Y ; 2 Z ? ^ m D n D m m D ^ D n n m D ^n o J m n n m m ^ o n n m 3 0 - 0 3 N w m ao m r) n ^ y n D a n r ,`^„ a 0 = ' > > > o a o n n n n m n w m C o ' O n ^ n a V+ n O V N '7' N N N W b o A Y pp O O V Y W F+ N D tin l0 10 l0 l0 O O p0 N IV J tT w O O m m cn N N r y W 6 V O w A V to to m m N N t0 V A w C, O V W tD Y N In N y i0 C a- O1 V A �D V tL CA W W O O p N VI ID 00 O 00 IN P Ot N W O u V ti Ol Y A O V O O Ui w A A m Y J N 0 w 1D w A l0 J N N W N R rn A m F+ w W W W w Us N w Cl A m to J m 0 w J W to W In D W w N N F+ . W A N W co N In O Y w w m O J m w W O F+ N n q O m � CD 2e ^ ip o r V W N N N AA A W W V W W 0 0W W w In O W N N m W A In W J N A O A A T W l0 Y p� N N N lD O W N m tD Q+ O J W in A O A A w 0 A J Y W Ul F+ !p N l0 QD O tD Y tD A f0 W A A W O In N W V W N V N O A N In W w T A W A Ct N Cl t0 J W N W W In In W A V N O fl- N r O O O 0 �1 Y AM O V � y1 A b �+ Iai W A Vl 01 V V N W W A A N Ol O W l!1 O� O N N l0 DD M � N A lD lD W 41 V1 m N 1� N m W N J W A V m V V V Ol W N N w lfl N O p of N Y � V tD N W W m Cl 00 m T UI m O J 00 A 00 Vl Ol dl O OD A V o O 01 = N N C1 Qn lD V N N Y lr O m ID w +' O O W A W Ot lD W l!1 00 O1 � tr m N Qp V V V co A W F+ w V O N W Y A W J F-+ W Y In N C1 Ln A O W N Ct (1 w F+ J 1-+ N O� 01 V N V m m tr m W w 0 Y O V A W A ZR a Y eD Y W l0 O O Y N Y N W In t0 w w 0 w to V 0 C1 W J Y W m N Y y w Y b m N N 1T kD O A m Y Y F+ N W U1 N J O lD U1 V A N O N m W y 00 b W J N 00 00 N N 00 A F+ W �p J In O J SD Y J GO I-' V O W 00 A Ip O t0 w Y (n W N V In l0 lD w 1.0 w w O W O A N V T W W W Y A A W Y Cl W W A W N O Y J W W tD O A -P F` 0t Y U) In W N N V N w J A A N Y O W 0 w to 0 to CO 00 A Y Cl W 01 O O O r b m 1 W `lNf1 L a �Ap ��yy p N V OAo N cm _w O V O A O+ M VYi m Obi o wO, A lmil W N O �l�n lVl1 allo O lA N N to V W O m W W N N w N N N V O w m V co W T w A N w N O J 0a to N V A W Y V W A w In Y W A m 10 O N W N Y f' O A N A N W O m N N J Y V N m J N V Y tD lA W A Y W UR M Y Y N W N W A W W N Y A l0 V W lb w A N W W N W A tD W , In N G1 VI lD A J Ul V N N lD W V W A m d D1 V 1-+ W W J lD lD W W Y V tD UI W U1 0�+ A W 0 O F+ N N 01 N l0 lD Ln V pppp W O m N A 0 l!� V- F+ i+ N lD w co O W 00 Ot w VI � w Y Y C N N b 00 W W V Y V� iJi O N In lD V W lD lD l0 N N O C� C1 W W O N F+ O w t0 U� Ui N VI N V N N W N V O to In m m Y W W 00 N O 0+ Y W W � Y V b Y Y Y Y W F+ A V A N l0 w 1 V � W O� l0 W Y W W W V N O O 1+ A l0 O W lD w N Cl J W Ja A 01 y 0 N V In Ol A Uf l0 00 W A �I t0 Q1 �1 Ol F+ �D O (n W U� A V lJ1 OD lA I-+ I-+ d v D+ t7 t' A in T w J w ti+ O A W O J w w 10 w N w A N 41 W m A V Y 0, J F+ tD N F+ V O N In W N t0 W A m W W w w N C O W Y V 01 (n A O A V O N V W Y V O N Vt Ul W W J W J N d b N W In J N Y N N m A Y VI N O N A A A W W Y W Y J A N O fD W 0n W tP Y A V w O V F+ N O IJ W J O J W t!1 Y In W A W m J W N l0 N O O l0 F+ W 00 00 A W at W N O A A N w O N W � ae ;e �eaE � � � � a ago 3e ;eo o aeo � ae � o 0 0 o a ae n m 17' F+ N V N w w WO w W W N O O.OR W J W m m l0 1+ UI G1 V 01 C, ut to Y w N O O N W - N tD lD W In W fIi W In F+ O N N N m w Y w N J a, F+ lD a, t0 n A A W W U1 J O lD ;0 In m W l0 Ul 01 O to 01 J J Ol N O w F+ Cl Ol A (A Al N l0 to O w r In Ol O w A w m d O w F+ W In I-+ J m A O w w cr W O W O (n A co l0 W w N N N J N A N In W O O D C1 N N w N A 0� J l.n l0 01 W Y N C� O � N Y N I� Q1 m J J Ol m l0 J m m W V V W �0 W W W m J 00 J W m .e Q W V J A In O O O J O 1D A V In 0 N W N N O W A W 00 J T o N `Uet N W O V Ct W C+ O O w V fD F+ co A J O O W O O W In t0 W W W S�APP W C� W F+ O O N l0 �Op1 V T T o 0 0 0 0 o o ;e n I Y O] W Q1 fJ N W A N O Y J O N A J V A p ut p lD 1-` W tJ� W tD V m F' O`-+ w lD J Qi C) 01 J J A A �-' O J V7 F+ pppp F+ N a V W N tC lD O0 N W O N Ol F+ Ir W W lD b N N V J O J A N N W A V A A lT -0 t0 Y N N A 00 4> 00 O V m W W A lP Y lD N N N O� O a 01 N A W O J Y W W A O l0 lD W A r 0) W N Y N Y Y F+ F+ N N T W A m N F+ O 0O J a O r V N W W Qi w O N F+ W J W to lD A C� V F+ tD O Ol A N OD J Y W W W W m N N N W w J N �^ Y W O O A N N A (f5 !D N N Y W A V A A N A J O Oi W O In ORANGE COUNTY ABC BOARD--AGENDA FORM Meeting Date: August 23,2022 Agenda Item # 6a Regular Session X Closed Session Presenter/Information Contact: Ron McCoy Subject: July 2022 Financial Reports Attachment(s): 1. Attachment"A"Comparative Statement of Net Position for July 2022. 2. Attachment "B" Comparative Statement of Revenues, Expenses and Changes in Net Position for July 2022 and July 2021. 3. Attachment"C"Actual to Budget Comparison,FY 2022. Brief Summary/Explanations: Changes regarding GASB 87 are still pending.Rent expense will be replaced by a lease interest and amortization expenses. We are still waiting on a monthly schedule from the auditors for recording these expenses. Cash over/short has been moved from payroll-related expenses into other operating expenses. 1. Comparative Statement of Net Position (Attachment"A"): With ongoing year-end 2022 adjustments to liabilities and assets, this statement is incomplete and not included in this board packet.A finalized statement for July 2022 reflecting all June 2022 additions,deletions and revisions will be presented to the Board in the September meeting. 2. Comparative Revenue, Expenses and Changes in Net Position 2022 to 2021 (Attachment"B"): Retail store sales for the month($1,951,835)were down-3.71%as were wine sales ($2,624) sales, down -11.26%. LBD sales ($337,523) were up slightly, +0.96%. Total sales ($2,291,982)were down-3.06%, due primarily to the onset of vacation season. Total payroll expenses were$257,613,up 5.75%. Operating expenses($125,619)were up $17,293 (15.96%) due primarily to increases in store expenses (+$5,741), credit card processing (+$4,411) and vehicle expenses (+$8,719). Note: expenses for lease interest and amortization are to be determined. Net income for the month/year is $111,919. This figure will be adjusted once the additional"expenses"are known. Page 1 of 4 pages ORANGE COUNTY ABC BOARD—AGENDA FORM Meeting Date: August 23,2022 Agenda Item ##6a Regular Session X Closed Session 3. Actual to Budget Comparison for Year-to-Date 2022 (Attachment"C"): With the beginning of a new fiscal year,the process of examining the annual budget begins anew, How the implementation of the new GASB 87 standard will affect the budget remains to be seen. Items like lease interest and amortization expenses are currently not budgeted and may need to be added through a budget amendment. As some expense items (depreciation) are not considered to part of the budget,it remains to be determined whether the new lease-related"expenses"will be budgeted at all. Action Requested: 1. Consent Agenda Item, 2. Review and discuss as needed. Financial Impact: See Above Staff Recommendations/Comments:None Page 2 of 4 pages Orange County Board of Alcoholic Beverage Control Comparative Statement of Revenues,Expenses and Changes In Net Position For the month of July,2022 and 2021 Attachment"B" July July S % Sales 2022 2021 Variance Variance Retail-Liquor Sales 1,951,835 2,027,119 (75,284) -3.71% Wine/M xers Sales 2,624 2,957 (333) -11.26% CommerciallLBD/Mixed Beverage-Liquor Sales 337,523 334,313 3.210 0.96% Total Gross Sales 2,291,982 2.364,389 (72,407) -3.06% Less Taxes Based on Gross Sales 531,200 548,041 16.841 -3.07% Net Sales 1.760.782 1.816,348 55.566 -3.06% Less:Cost of Sales(inc.breakage/adjsls.) 1,135,609 1,222,882 87,273 -7.14% Gross Profit 625,173 593,466 31,707 5.34% Operating Expenses Payroll&Related Salaries&Wages 177,562 172,021 5,541 3.22% Payroll Taxes 12,746 11,097 1,649 14.86% Emp Retirement 18.101 14,367 3,734 25.99% Health Insurance 31,169 32,534 (1,365) 4.20% Retiree Health Ins 11,766 9.420 2,337 24.79% Health Reimb./Flex/Cobra 266 245 21 8.57% NC401k 5.370 3,330 2.040 61,27% Processing fees 633 582 1 51 8.71% Total Payroll&Related 257.613 243,605 14,008 5.75% Other Operating Expenses Board Members/Meetinglfravel/Training 1,301 425 876 206.12% Rent 18,390 16,716 1,674 10.01% Repairs&Mainl. (Bldgs) 2,757 6,625 (3,868) -58.39% Repairs&Mainl.(Equip.) 3,379 946 2,433 257.19% Utilities,Telephone and Internet 8,531 9,159 (628) -6.86% Insurance-Business 6,409 5,472 937 17.12% Store Expenses,Supplies and Bags 14,969 9,228 5.741 62.21% Travel/Mileage Reimbursement - - 0.00% Office Supplies&Expenses 3,280 286 2,994 1046.85% Ext.Maintenance Services 2,100 1,855 245 13.21% Contract/ServiceAgreements 7,679 6,571 1,108 16.86% Postage 140 350 (210) -60.00% Professional Services(legal/audit) 2.917 3.135 (218) -6.95% Dues/Subscriptions/Licenses 237 761 (524) -68.86% Credit Card Processing/Bank fees 39,503 35,092 4,411 12.57% Training/Education/Meeting 118 450 (332) 100.00% Burglar Alarm&Security 575 575 0.00% Vehicle Expense 9,173 454 8,719 1920.48% Uniforms 43 43 0.00% Interest(Debt Service) 4,281 10.281 (6,000) -58.36% Cash over/short (144) (14) Contingencies/Mist. 19 41 22 53.66% Total Other Oper Expense 125.619 108,326 17,293 15.96% Total Operating Expenses 383,231 351,931 31,300 8.89% Operating Income 241,942 241,535 407 0.17% Other Income Investment income 166 13 153 1176.92% Miscellaneous - 0.00% Total Other Income 166 13 153 1176.92% Net Income Before Distributions 242108 241548 560 0.23% Statutory Distributions: Law Enforcement(5%) 14,000 13,833 167 1.21% Alcohol Rehabilitation&Education(7%) 21,000 19,750 1,250 6.33% Total Statutory Distributions 35.000 33,583 1,417 4,22% Net Income Before Profit Distribution 207,108 207,965 (857) -0.41% Profit Distribution: Orange County-General Fund 58,333 44,167 14.166 1 32.07% Net Income(Loss)before depreciation 148,775 163,798 (15,023) -9,17% Lease amorlizawn(non-budgeted item) Deptecialion(non-budgeted item) 36,857 36.651 111,918 127.147 (15,229) -11.98% Year to Date Sales Comparison current current Sales FY 2022 FY 2021 Change Retail Liquor 1,951,835 2,027,119 (75,284) -3.71% Wine Sales 2,624 2,957 (333) -11.26% LBD Sales 337,523 334,313 3,210 0.96% Total Sales L2291982 2,364,389 72,407 -3.06% Net income(YTD) 111 918 127147 15,229 -11.98% 4 ORANGE COUNTY ABC BOARD Open Meeting Board Minutes Tuesday September 20,2022 10:00am f � The Orange County ABC Board held its meeting on Tuesday, September 20,2022 at the administrative office 601 Valley Forge Rd Hillsborough,NC 27278. These are the minutes of the Open Session. Present: Elizabeth Carter, Vice Chair Tony DuBois, General Manager Mike Zito,Member Angela Willoughby,Assistant GM Judson Williamson,Member Ron McCoy,Finance Director Amy Fowler, BOCC Liaison Scheduled absence: Chris Willett,Beemer,Hadler&Willett,P.A Pat Burns, Chair Alice Mahood,Member Call to order; at 10:00am, a quorum was present and Ms. Carter, Vice Chair called the Board Meeting to order. Ms. Carter read the Mission Statement: The Mission of the Orange County ABC Board and our employees is to serve our locality responsibly by controlling the sale of spirituous liquor, returning profits to Law enforcement, Alcohol Education, and the County Fund while providing excellent service in customer friendly, modern and efficient stores. -Ms. Carter read the Conflict-of-Interest Statement. The question was asked: Does anyone have a conflict of Ail 4 interest with respect to any matters on the agenda?All present said nay. I. Approval of the Open meeting Agenda: Staff recommended moving the discussion of board goals until the October 2022 board meeting. Mr. Williamson made a motion to approve the updated agenda,Mr.Zito seconded the motion and the vote carried 2. Meeting Minutes: The open meeting minutes for August 23, 2022 were presented. Discussion was held. Mr. Williamson made a motion to accept the open session minutes, Mr. Zito seconded and the vote carried 3. Consent Agenda: August 2022 a. Financial Reports: i. Comparative Statement of Net Assets ii Comparative Revenue and Expenses for August 2021 and August 2022 iii Actual-to-Budget Comparison for August 2022 b. August 2022 and Year-to-Date Retail sales c. Statewide sales report Discussion was held. Mr. Zito made a motion to approve the August 2022 Consent Agenda, Mr. Williamson seconded the motion and the vote carried Page 1 of 2 Open Session 08/23/2022 4. Management Updates: Law Enforcement Reports: This report is required by the NCABC. Office Staffing: The Accounting/Admin position and Assistant Buyer have been filled. Mebane Project Timeline: Store construction started on January 3, 2022. A delay on windows will push back the store opening to February of 2023. A temporary parking solution during the demolition phase is currently being discussed. Southern Village: The upfit is nearing completion. Storefront glass has been installed with remaining items completed by the last week of September. Anticipated opening first week of October. 5. Review of Audited Financial Statements for FY2021/22: Discussion was held, Mr. Zito made a motion to accept the audited finance statements for FY2021/22, Mr. Williamson seconded the motion and the vote carried. 6. Board Comments: Discussion on Sales Growth, Ms. Carter expressed appreciation to all staff members on the great work being done for the organization. Mr. Williamson made a motion to adjourn the meeting, Mr. Zito seconded the motion and the vote carried. .' 41���/ �/ ��: Chair's Signature and Date oard Secretary's Signature and Date Page 2 of 2 Open Session 08/23/2022 State of North Carolina Alcoholic Beverage Control Commission STA-rr c�- �yhY 7U �7J5 ABC Law Enforcement Monthly Reportq- GS 18B-501(f1) Boa rd: Orange County „> Reporting Month /Year: Sep-2-2-1 QclAM Regulatory Activity and Training Violations Reports Submitted to ABC Commission Total Number of Offenses Contained in Reports 2 OC Sell to Underage Campaign Checks 10C Permittee inspections Compliance Checks 2 OC 2 CB Seller/Server Training Alcohol Education ABC Law Violations At Permitted Away From Permitted Establishment Establishment Sell / Give to Underage Attempt to Purchase / Purchase by Underage Underage Possession 2 CH Unauthorized Possession Sell /Give to Intoxicated All Other Alcohol Related Charges 10 CH Total: Controlled Substance Violations At Permitted Away From Permitted Establishment Establishment Felony Drug Related Charges Misdemeanor Drug Related Charges Total: Other Offenses At Permitted Away From Permitted Establishment Establishment Driving While Impaired 3 OC CB 1 All Other Criminal Charges Total: TOTAL CRIMINAL CHARGES: ; Agencies Assisted Assistance Provided to Other Agencies 1 OC Remarks Carrboro: Plain clothes op at Harris Tetter yeilded no violations. on 9-9 assisted Durham PD with DWI checkpoint yeilded 1 DWI and several stolen wepons charges. Chapel Hill: Did1 BARS class and 1 Alert operation with all violations referred to OCPAD. Hillsborough: NA . Orange County: Stationary Patrols at store closings, Compliance check on 9-9 and 2 failed out of 11 checks, also assisted in ALE operation. Reporting Officer/Title: 4 Agencies Reporting Report Date: 1-Aug-22 DocuSign Envelope ID:8CC895E5-C9CD-44B9-A22D-9928206F5BB3 HUMAN RIGHTS RELATIONS Ulivating Cammunily Through Social Justice VIA US&CERTIFIED MAIL-RETURN RECEIPT REQUESTED 9 September 2022 Certified Mall#7022 0410 0003 0737 6185 Orange County Alcoholic Beverage Control Board 601 Valley Forge Road Hillsbarough, NC27278 RE: Moore,Timothy v,Orange County Alcoholic Beverage Control Board, et al. Complaint#: 22-P-D-08 Dear Sir/Madam: Please be advised that the above-referenced Complainant filed a complaint with the Orange County Human Relations Commission(Commission)alleging that your company has engaged in one or more discriminatory public accommodation practices. If this allegation is substantiated, it is a violation of the Orange County Civil Rights Ordinance. We are required by statute to send you a copy of the complaint. A copy of the complaint is enclosed for you,The alleged discriminatory practices are identified in this complaint.We have not determined whether the complaint against you has merit, Please provide a position statement and response to the Request for Information and the complaint no later than ten(10)working days after the receipt of this letter. The statement must he signed and verified (that the information contained within the statement is true and correct). With the permission of the Commission's Director,your position may be amended later, if necessary. The Commission will now investigate this complaint. Your cooperation during the investigation is requested.The purpose of the investigation is to determine if there is reasonable cause to believe that a discriminatory public accommodation practice has occurred or is about to occur.Throughout the investigation,the Commission functions as a neutral fact-finding body that does not advocate for the interests of the Complainant or the Respondent. For this reason, both parties will be asked to answer, provide relevant documents,etc. During the investigation,the Commission encourages efforts towards a voluntary settlement. PLEASE NUiiing r'';UCIrLSti: Office AddreS.: P.O.Box 8181 1000 Corporate Dr.,Suite 400 H1lsborMgh,NC 27278 HillsborOUgh,NC 27278 Telephone(919)24S-2487 • Fax;919!890-0398 DocuSign Esr+telope ID:8CCB95E5-C9CD-44B9-A22D-9928206F5BB3 NOTE 1)engaging in conciliation efforts does not constitute an admission of liability or a violation of the Orange County Civil Rights Ordinance; 2) Conciliation Is available at any time during the investigation. The Civil Rights Specialist, who will conduct the investigation, will be available to assist all parties in attempts to achieve a favorable resolution through negotiations.Any such resolution would be based on all parties' mutual agreement and subject to the Commission's approval. A conciliation fact sheet has been enclosed for your convenience. The investigation will be completed within one hundred (100) days of the filing date unless there is cause for delay. if the investigation is not completed by then you will be advised in writing of the reason(s) for the delay. Your cooperation during the investigation is requested. Through the Commission, you will have the opportunity to gather the evidence that you determine is necessary for a resolution of this complaint. Please be advised that retaliation against any person because she/he made a complaint, testified, assisted, or participated in an investigation or conciliation process pursuant to the Orange County Civil Rights Ordinance is a separate and distinct violation of the ordinance. An investigator will be assigned to investigate this complaint shortly.In the meantime,if you have questions you may contact Melvyn Blackwell, Civil Rights Specialist, at(919) 245-2497. Sincerely, �nnDocuSigned by; 3��IE��uiiY SA279d03926116F.._ Shameka Fairbanks Orange County Equity& Human Rights Officer /ced Enclosures: Copy of filed complaint Conciliation Fact Sheet I i I Mailing Address: Office Address: P.O.Box 8181 1000 Corporate Dr.,Suite 400 Hillsborough,NC 27278 Hillsborough,NC 27278 _ Telephone(919) 245-2487 Fax(919)890-0398 �;; „ a • • I • p � • I Cn m y � oho QG7J AIN d .�~ i � rye w M COUNTY OF ORANGE ALCOHOLIC BEVERAGE CONTROL BOARD 601 VALLEY FORGE RD HILLSBOROUGH, NORTH CAROLINA 27278 } 919-732-3432 ocabcQaorangeabc.com PAT BURNS Chair ALICE MAHOOD LIZ CARTER,Vice Chair MIKE ZITO TONY DUBOIS,General Manager JUDSON WILLIAMSON September 26, 2022 Orange County Department of Human Rights and Relations I am in receipt of a complaint filed with your organization referencing accessibility to the ABC store located at 201 Cornelius Street in Hillsborough NC. The Orange County ABC Board has operated this store since 1975 and has not had a formal complaint filed with the board in reference to accessibility of this or any location. Last year the Board replaced old doors at 2 stores including this one and the new doors are much easier to open. We had a licensed contractor review the angle of the current ramp and decided to put a new accessible ramp on the other side of the store in concert with relocating the parking space. The timing will depend on the contractor's schedule, but I would anticipate it should be done in the next 6 weeks depending on the weather. Please feel free to reach out with any further questions. Thank You, Tony DuBois General Manager �1 , The Orange County ABC Board Cordially Invites You to Our Open House Thursday October Z7th Ribbon Cutting at lo:ooam 300 Market Street suite 122 Southern Village z7516 ., 1 - ` RSVP to ocabcaa orang eabc.com ORANGE COUNTY ABC BOARD Open Meeting Board Minutes Tuesday October 18, 2022 10:00am Location: 601 Valley Forge Road Hillsborough,NC 27278 Scheduled attendees: Patrick Burns,Board Chair Elizabeth Carter,Vice Chair Mike Zito, Member Ron McCoy,Finance Officer Judson Williamson,Member Tony DuBois, General Manager Angela Willoughby,Asst. GM Julie Mebane, Board Secretary Amy Fowler,BOCC Liaison Scheduled absence: Chris Willett,Beemer,Hadler&Willett,P.A Alice Mahood, Member Call to order, at 10:00am, a quorum was present and Mr. Burns,Board Chair called the Board Meeting to order. Mike Zito arrived at 10:27am Mr. Burns read the Mission Statement: The Mission of the Orange County ABC Board and our employees is to serve our locality responsibly by controlling the sale of spirituous liquor, returning profits to Law enforcement, Alcohol Education, and the County Fund while providing excellent service in customer:fr-iondly, modern and efficient stores. Mr. Burns read the Conflict-of-Interest Statement. The question was asked: Does anyone have a conflict of interest with respect to any matters on the agenda?All present said nay. 1. Approval of the open meeting agenda: Staff recommended the following changes to the agenda: a. Postpone Board Goals to the January 2023 board meeting b. Add Board member appointment to Manager Updates c. Add Extra Duty Pay Incentive as Agenda Item Ms. Carter made a motion to approve the updated agenda,Mr. Williamson seconded the motion and Ilse vote carried 2. Meeting Minutes: The open meeting minutes for September 20,2022 were presented. Discussion was held.Mr. Williamson made a motion to accept the open session minutes,Ms. Carter seconded, and the vote carried 3. Consent Agenda: September 2022 a. Financial Reports: i. Comparative Statement of Net Assets* ii Comparative Revenue and Expenses for September 2021 and 2022* iii Actual-to-Budget Comparison for September 2022* b. September 2022 and Year-to-Date Retail sales* c. Statewide sales report* Discussion was held.Ms. Carter made a motion to approve the September 2022 Consent Agenda,Mr. Williamson seconded the motion and the vote carried 1 4. Management Updates: Law Enforcement Reports:This report is required by the NCABC.Ms.Willoughby discussed the recent theft at the#10 ABC store: Office Staffing: The Accounting/Admin and Assistant Buyer positions have been filled. OC Human Rights & Relations letter-: The board received a letter involving a complaint about accessibility at the#1 ABC store. The complaint included the doors were hard to open and the ramp was too steep. Staff addressed the complaint by building a new ramp on the other side of the building. The doors were replaced as part of the store update project in 2021. Staff will also evaluate the#6 ABC store for ADA compliance issues Mebane Project Timeline: - Store construction January 3,2022.The store is expected to open February of 2023. A temporary parking solution is currently being discussed. Southern Village: -The store is open,a Ribbon Cutting Ceremony will be held on October 27°i at 10am. Board Member Appointment—Alice Mahood resigned as member of the board on October 17, 2022. Discussion was held on appointment of new board member. Mr. Williamson and Mr. Zito will assist in the telephone screening of applicants and recommendations to the BOCC. 5, Loan Payoff for Chapel Hill North Store-Mr. McCoy discussed a plan to eliminate the debt owed for the construction of the#3 ABC store. Mr. Williamson made a motion to approve the loan payoff,Mr. Zito seconded the motion and the vote carried 6. Extra Duty Pay Incentive- Staff recommended offering Extra Duty Pay to staff for hours worked from October 31, 2022 to January 1, 2023. Ms. Willoughby discussed the reasons behind the Extra Duty Incentive;extra workload during the holidays,showing appreciation to staff and increasing retention. Mn Williamson made a motion to approve, Mr.Zito seconded the motion and the vote carried. 7. Board Comments- Mr. Zito expressed appreciation to the staff for being proactive in offering the Extra Pay Incentive. Mr. Williamson thanked staff for the work to fill open positions within the organization. Board members discussed the need to focus on board goals and ideas to consider in January 2023. 11:24Mr.Zito made a motion to adjourn the meeting,Ms. Carter seconded the motion and the vote carried Chair's Signature and Date Board Secretary's Signature and Date ORANGE COUNTY ABC BOARD—AGENDA FORM Meeting Date: October 18, 2022 Agenda Item # 4a Regular Session X Closed Session Presenter/Information Contact: Ron McCoy Subject: September 2022 Financial Reports Attachment(s): 1. Attachment"A"Comparative Statement of Net Position for September 2022. 2. Attachment "B" Comparative Statement of Revenues, Expenses and Changes in Net Position for September 2022 and 2021. 3. Attachment"C"Actual to Budget Comparison, FY 2023. Brief Summary/Explanations: 1. Comparative Statement of Net Position (Attachment "A"): Relative to the same period last year,total cash held by the Board declined by -$1,509,046 (-28.25%). This is due in part to the Board's payoff of the Oakdale store in the previous year and increased investments in capital assets (Stores#4 and#8) and inventory. The single greatest component of expenditures, inventory ($4,274,535) increased by $1,083,600 (33.96%),due primarily to the addition of a new store(# 8, Southern Village),ongoing elevated sales levels and preparation for imminent holiday sales. Although inventory levels were elevated, accounts payable ($1,143,265)were down (-$303,379, -18.75%) indicating the inventory was purchased in a prior period. Taxes and payroll liabilities were down somewhat(-$30,203, -3.54%). Year to date income was $299,306, down-$138,298 (-31.68%). 2. Comparative Revenue, Expenses and Changes in Net Position 2022 to 2021 (Attachment 1111"): Retail store sales of liquor ($2,066,513) were consistent with last year's, up 1.76%. Commercial LBD sales ($469,801) continued to lead the way,up $89,369 (23.49%). With three pay periods in September,total payroll expenses($283,322)were up$50,406 (21.64%), due primarily to increases in wages ($19,915) and retirement costs ($11,936). Other operating expenses ($125,239) were up $22.00%, due to increases in store expenses ($8,195, due primarily to an allocation of bags and setup costs for the new Southern Village store) and credit card processing fees ($3,637). Note: some operational items (repairs, postage,vehicle expenses)diverged significantly from the previous year when comparing costs on a percentage basis. Net income for the month before depreciation was $160,909, down-15.97%. Monthly income after depreciation was $128,558, down-$26,288, (46.98%). Page 1 of 5 pages ORANGE COUNTY ABC BOARD—AGENDA FORM Meeting Date: October 18,2022 Agenda Item # 4a Regular Session X Closed Session 3. Actual to Budget Comparison for Year-to-Date 2022 (Attachment "C"): With the first quarter passed, approximately 75% of allocated funds should remain in the annual budget. At 74.12%, gross sales are trending slightly higher than anticipated (+0.88%). Sales-related expenses are up accordingly (taxes, up 0.34% and cost of sales, up 0.41%). Although there are deviations in between payroll line items, overall payroll-related expenses(74.50%) are trending just 0.50% above expectations. At 72.66%, total operating expenses are trending 2.34%higher than projected, due to increases in store and office expenses. These will be addressed in a future budget amendment, along with lease amortization and lease interest expenses items that did not exist,prior to the implementation of the new GASB 87 standard. Working capital retained for the year(64.73%)is 10.27%below that expected, although some improvements in revenues and overall decreases in expenses are expected once stores #8 (Southern Village) and#4 (Mebane) are up and running. Action Requested: 1. Consent Agenda Item. 2. Review and discuss as needed. Financial Impact: See Above Staff Recommendations/Comments: None Page 2 of 5 pages Orange County Alcoholic Beverage Control Board Comparative Statement of Net Position As of September,2022 and 2021 Attachment"A" Assets 2022 2921 Variance Current Assets Cash&Cash Equivalents Cash-Truist 943,414 4,028,619: (3,085,105) Cash-Roxboro Savings 926,034 1,298,146: (372,112) Cash-First Horizon 1,948,071 D. 1.948.071 Cash•Change Banks 15,700 15,600. 100 Total Cash&Cash Equivalents 3,833,219 5,342,265 (1,509,046)_ •28.26% AccountsRecelvable 5,982 7,627 (1,845) Prepaid Expenses 136,165 154,178 (18,013) Security Deposits 20,736 20,736: - Inventory 4,274,535. 3,190,936, 1.083.600 33.96% Inventory(bags) 69,580 13,604; 45,956 LeaseAssel 2,053,336 1,222602' 830,734 8,550,314 4,609,682 1.940,832 Total Current Assets 10.383,533 9.951,947�; 431,688 Property&Equipment Land,Buildings&Improvements t0,149,392 10,149,391 1 Vehicles&Equipment 1,890,540 1,803.972, 26,668 Total Property&Equipment 12.039,932 12,013,363' 26,569 0,229'n Less:Accumulated Depreciation (4,041,496) (3,6.12,717), (428,779) Accumulated Leasa Amortization (275,626) 0 (276,626) Net Property&Equipment 7,722,810 8,400,846' (677,836) -8.07% Other Assets(Pension) Deferred Outflow Asset(OPEB) -242,387 -293,174 50,787 Pension Dererrals/Nel Pension Asset 343,977 288.051 66,926 Deferred Outflows of Resources 201.166 164 232 36 034 302,766 9,109 37 f Construction In Progress(Southern Village) 33,310 0. 33.31D Construction In Progress(Mebane) 1,906,855 120,D47. 1,786,608 Total Other Assets 1.940.165 120.D47i 1,820,11 E Total Assets 20.349,264 19,83:1,749i 1,717.615 Liabilities and Equity Current Liabilities Accounts Payable Trade 1,143,265 1,532,791s (389,526) Other 171.348 85.201. 88,147 1,314.613 1,617.092� (303,379) -18.75% Excise Taxes 568,113 556,787; 11,326 2.03% Other Taxes 155.199 148,440 6,759 Payroll Liabilities 45,943 4%434 (3,491) Payroll Accruals 31,446 98,313: (66,667) Accrued Interest(lease) 22,070 0, 22,070 822.771 852,974 (30,203) -3.54% Other Current Liabilities Not Liability(OPEB) 546,056 630.611: (84,621) Deferred Pension Liability 363,462 839,755 (476,293) Deferred Inflows of Resources(Pension) 549,636 38,967 510,649 Lease Liability(current portion) 202,197 132.452 1 69,745 1,661,351 1,641.871 .. 19,4BD 1.19'yo Long Term Liabilities Note Payable(First Horizon) 1,695.408 0 1.595,408 Note Payable(Oakdale) 0 1,826,311 (1,825,311) Note Payable(Truist) 557,602 647,400' (89.798) Long Tenn Debt Adjustment(lease) 130,624 104.934 (55,410) Lease Liability(long tens pofdon) 1675.522 1,090,150 585.372 l 3,968,055 3,757,795 210.281 5.60% Distributlons Payable to Law Enforcement 125 0 126 Payable to Educatlon 27,274 22,407 4,B67 i Payable to County D -750 75D Total Current/LT Liabilities 27,399 21,657 5,742 26.51% Equity Balance Beginning of the year 12,256,769 10,302,066, 1,953,912 Add Income(Loss)Year-to-Cate 296,308 43881 '138,298) -31.68% Balance End of the Perlod 12,555,074 10,739,460 1,815,614 i i Total Liabilities&Equity 20,349,264 18,831,749, 1,717,615 3 Orange County Board of Alcoholic Beverage Control Comparative Statement of Revenues,Expenses and Changes in Net Position For the month of September,2022 and 2021 Attachment'B" September September $ % Sales 2022 2021 Variance Variance Retail-Liquor Sales 2,086,513 2,030,737 35,776 1.76% Wlns/Mlxers Sales 3,068 3,056 12 0.39% Commerclal/1-13131MIxed Beverage-Liquor Sales 469,801 380,432 89.369 23.49% Total Gross Sales 2,539,382 2,414.,225 125,157 5.18% Lass Taxes Based on Gross Sales 573,784 662,290 11.494 2.04% Net Sales 1,965,598 1,851935 1 113,663 6.14% Less;Cost of Sales(Inc.breakage/adjsts.) 1,302,949 1,251 370 51,679 4.12% Gross Profit 662,649 600,565 62,084 10.34% Operating Expenses Payroll&Related Salaries&Wages 182,841 162,926 19,915 12.22% Payroll Taxes 18,654 12,040 6,614 54.93% Emp Retirement 26,310 14,374 11,936 83.04% Health Insurance 33,759 29,941 3,818 12.75% Retiree Health Ins 11,51.2 9,429 2,083 22.09% Human Resources 1,486 246 1,241 506.53% NC 401 k 7,964 3,280 4,684 142.80% Processing fees 796 681 1 115 16.89% Total Payroll&Related 283.322 232,916 50.406 21.64% Other Operating Expenses Board Members/Meating/Travel/Tralning 465 425 40 9.41% Rent 4,300 16,716 (12,416) -74,28% Lease Amortization 19,748 Repairs&Maim. (Bldgs) 2,179 675 1,504 222.81% Repairs&Malnt.(Equip.) 729 269 460 171.00% Utlllttes,Telephone and Internet 6,963 8,835 (1,872) -21.19% Insurance-Business 6,409 6,472 937 17.12% Store Expenses,Supplies and Bags 16,599 8,404 8,195 97.51% Travel)Mileage Reimbursement - - 0.00% Office Supplies&Expenses 2,736 967 1,769 182.94% Ext.Maintenance Services 2,034 3,355 (1,321) -39,37% Contract/Service Agreements 7,679 6,571 1,108 16.86% Postage 350 29 321 1106.90% Professional Services(legal/audit) 1.975 1,535 440 28.66% Dues/Subscriptions/Llcanses 445 302 143 47.35% Cred It Card Processing/Bank fees 39,259 35,622 3,637 10.21% Training/EducatloNMeeting 1,084 - 1,084 100.00% Burglar Alarm&Security 575 575 - 0.00% Vehicle Expense 1,455 3,055 (1,600) -52.37% Uniforms 0,00% Interest(Debt Service) 5,785 9,903 (4,118) -41.58% Interest(Leases) 3.789 Cash over/short 452 (61) 513 Contingencles/Misc, 229 3 226 7533.33% Total Other Oper Expense 125,239 102,652 22,587 22,00% Total Operating Expenses 408,661 335,568 72,993 21,75% Operating Income 254,088 264,997 (10,909) -4.12% Other Income Investment Income 155 21.8 (63) -28.90% Miscellaneous 4,032 4,032 0.00% Total Other Income 155 4,250 4,095 -96.35% Net Income Before Distributions 254243 269247 (15,004) -5.57% Statutory Distributions: Law Enforcement(5%) 14,000 13,834 166 1.20% Alcohol Rehabilitation&Educallon(7%) 21,000 19,750 1,250 6.33% Total Statutory Distributions 35,000 33,684 1,416 4.22% Net Income Before Profit Distribution 219,243 235,6 (16,420) -6.97% Profit Distribution: Orange County-General Fund 58,334 44.166114,168 32.08% i Net Income(Loss)before depreciation 160,909 191,497 (30,688) -16.97% LDepreciation(non-budgeted Item) 32,361 36,661 f 128,668 154,846 (26,286) -16.98% I I i I Year to Date Sates Comnarlson current current i Sates FY 2023 FY 2022 Change % Retail Liquor 6,075,644 6,016,230 59,314 0.99% Wine Sales 8,611 9628 (1,017) -10.56% LBD Sales 1,202,828 1,028:786 174,042 16.92% Total Sales 7,286,983 7,054,644 1 232,339 3,29% Net Income(YTD) 298706 436,604 138,298 31.68% 4 Orange County ABC Beard Actual to Budget Comparison For the/1scal year ending 0613012023 Attachment"Ce SEPT YTO 2023 Balance % Sales 2022 Budget Remaining Remaining Liquor Sales 2,066,513 6,076,545 24,520,230 18,443,685 75.22% Wine/Mixer 3,085 8,611 38,000 29,389 7T34% - LBO 469,891 1,202,929 8,602,485 2,399,657 66,61% Gross Sales 2,539,3B2 7,287,984 28,160,715 20,872,731 74.12% Taxes based on gross sales 573,784 1,676,729 6,617,770 4,941041 74.e0% Netsoles 1,966,598 5,611,255 21.642,94E 15,931,691 73.95% Cost of Sales(lrmArmry nvenlory edpatmama) 1,302,949 3,739,292 14,713,975 10,974 693 74.69% Grass Profit 662,649 1,811,963 6828,.971 4,957,008 72.69% Operating Expenses benchmark Payroll and RaleredExpenses 03,33% Salaries and Wages 182.841 539,272 2,167,14S 1,627,873 75.12% Payroll Taxes 18,654 43,841 162,345 119,504 73.00% Retirement 20,310 61,941 210,910 148,969 70.83% Group Health Insurance 33,769 98,736 422,675 323,939 78.64% Retiree's Group Insurance 11,512 34,537 131,850 97,313 73.81% Human Resources 1,486 11,687 5,500 (6,187) -112.40% 401k 7.964 18,517 69,395 50,879 73.32% Processingfees 796 2,098 8,500 6,402 76.32% Total payroll related expenses 283,322 810,629 3 178 321 2,367,692 74.50% Other Operating Expenses Board MemberstMeeling(TraveliTralning 465 2,696 6,600 3,904 69.15% Rent 4,300 13,187 319,9C0 306,113 95.87% tease Amortization 19,748 59,244 (59,244) Repairs&Maintenance-Bldgs 2,179 9,694 40,000 30,206 76.77% Repairs&Maintenance-Equip. 729 4,809 20,000 15,191 76.98% UtTlltles,Telephone,Internet 6,963 20,933 95,950 75,017 78.18% Business Insurance 6,409 19,227 75,000 55,773 7436% Store Supplies,Bags and Expenses 16,599 51,833 135,000 63,167 81,61% Employee Travel 490 1,500 1,010 67.33% Office Supplles&Expenses 2,736 9,431 17,500 8,069 46,11% Maintenance Services 2,034 6,168 26,400 20,232 76.64A Service Agreements(Data/HVAC) 7.679 23,037 78,000 54,963 70,47% Postage 360 940 3,10D 2,260 72,90% Prcfesslonal Fees(office)(audit and legal) 1.975 5,925 35,ODD 29,075 83.07% Dues&Subscriptions 445 985 4,900 3,915 79.9C% Credit Card Processing 39,259 117,252 430,003 112,748 72,73% Training and Education 1,084 1,508 10,000 8,492 84.92% Burglar Alarm and Security 576 1,725 7,2130 5,475 76,04% Vehicle Expense 1,455 10,628 SB,a00 7,372 40.06% Uniforms 43 4,200 4,157 98,98% Debt Service(interest expense) 6.786 14,952 83,375 68,423 92.07% Interest(Leases) 3,789 11,433 - (11,433) Cash over/short 452 (64) Soo 564 112.80% Contingencies/Mist. 229 115 SOD 3B5 77.00% Total operating expenses 1261239 386,091 1412,025 1,025,934 72.85% Total Operating/Payroll Expenses 408,561 1,190,719 4.590,346 3,393,627 73,93% Operating Income 254,088 675,244 2.230.626 1,553,381 69.94% Other income Interest Income 155 484 2,000 1,516 76.80% Miscellaneous 0 1,600 1,500 100.00% Total Other Income 155 484 3,600 3,016 86.17% Net Income Before Profit Olalributlons! 264,243 676,728 2,242.125 1,566,397 60.86% Statutory Dlsirlbutlons Lew Enforcement 14,000 42,00D 188.000 126,000 75,00% Alcohol Rehab&Ed 21,000 63,000 252,00D 189,OOo 76.00% Total Statutory Distributions 36,000 105,OOD 420,000 315,000 75.00% Net Income Before Profit Distribution 219,243 570.728 1,822,125 1.251.397 68.68% Profit Distribution Orange County-Gen Fund 58.334 175,000 700,000 525,000 75,00% Working Capital Retalnedae 160.909 395.728 1,122,125 72e,397 64.73% Dap.d,aeenim,nb&V.1edit.W 32,351 97y22 12E,658 298.3% CapitalOutiay Month VTD Budget Budget remaining Store N4(Mebane) � Store construction 0 146.152 1,285,100 1,118,948 88.46% i Change Orders/Engineering/Project Administration 0 14.497 190,000 175,503 92.37% Furniture,fixtures and equipment(FFE) 0 1,665 110,260 Resurface floors/afnce 5,949 10,000 4,051 40,61% Refrigerator units(riive stores) 2,580 16,000 12,420 82.83% i Southern Village 3,3.18 D (3,316) -100,OD% � i Capital Receipts ! Debt service proceeds{FH) 0 (146,152) (1,219,335) (1,073,I83) 89.01% f Appropriated fund balance(RSB) D 0 (37f,015) 1371,015) 103.00% Debt 5ervke(odncioal) Trulst(Chapel Hid North) 22,017 69,116 67,098 75.29% I First Horizon(Mebane Store) 0 0 152,440 152,440 100.00% 0 50,024 241,555 191,531 79,29% 5 IJ I ORANGE COUNTY ABC BOARD—AGENDA FORM Meeting Date: October 18,2022 Agenda Item # 4b Regular Session X Closed Session Presenter/Information Contact: Ron McCoy Subject: September 2022 Year-to-Date Retail and Mixed Beverage/LBD Store Sales Attachment(s): 1. Attachment "A" Comparative Statement of Monthly and Year-to-Date Retail and Mixed Beverage Sales by Store for September 2022 and 2021 (Page 3) 2. Attachment "B" Comparative Statement of Monthly and Year-to-Date Retail and Mixed Beverage Sales Rankings for September 2022 (Page 4) 3. Attachment "C" Comparative Statement of Fortified Wine Sales by Store for September 2022 and 2021 (Page 5) Brief Summary/Explanations: Comparative Statement of Monthly and Year-to Date Retail/LBD Sales by Store (page 3) Retail store sales for September were remarkably similar to last year, up just 1.76%. Despite a comparative decline of-1.28%, Ram's Plaza(2) led all stores with sales of$393,050, followed by Chapel Hill North (3) with $278,090, which was a decline of -1.41% from the previous year.Mebane(4)experienced the greatest increase in sales revenues(+$12,579,6.79%), followed by Oakdale(10) (+$11,816, 3.65%) and Carrboro (7) (+$10,544, 2.76%). Ram's Plaza (2) continued to lead in LBD/commercial sales with $316,572, up 23.74%. Carrboro (7) saw the greatest percentage increase in LBD sales, up 33.34% (+$20,489). Total bottles sold in Orange County was 168,343,up 7,761 (4.84%). LBD sales increased by 3,254 bottles (20.61%)while retail store sales increased by 4,507 (3.11%). With year-to-date sales of$542,023, Meadowmont (%) has had the greatest percentage growth(+6.52%), followed by Carrboro (7), up 2.64%. Eno/Durham has declined by-5.95% for the fiscal year to date while Chapel Hill North(3)has declined by -1.42%. Year-to-date LBD revenues are up at all locations with Oakdale (10) showing the greatest increase in revenues (+$62,397), followed closely by Ram's Plaza(2). I Page 1 of 5 pages ORANGE COUNTY ABC BOARD—AGENDA FORM Meeting Date: October 18,2022 Agenda Item#4b Regular Session X Closed Session Comparative Monthly and Retail/LBD Sales by Store Rankings (page 4) Ram's Plaza(2)remains the leading revenue producer in retail sales($393,050) and LBD sales ($316,572) for the month. Carrboro was second in both categories ($392,947 in retail store sales and $81,952 in LBD sales.) Oakdale finished a close third in retail sales ($335,912) and $57,497 in LBD sales. Comparative Monthly and Year-to Date Fortified Wine Sales (page 5) Although fortified wines account for a much smaller portion of overall sales,they remain a consistent source of revenue for the Board, up 0.39% from last year. Oakdale (10)placed first with wine sales of$715, followed by Ram's Plaza(2)with$611. Action Requested: 1. Consent Agenda Item. 2. Review and discuss as needed. Financial Impact: See Above Staff Recommendations/Comments: None i 1 i I I. I I i Page 2 of 5 pages i Orange County Board of Alcoholic Beverage Control Comparative Statement of Monthly and Year-to-Date Retail and Mixed Beverage Sales by Store For the month of September,2022 and 2021 Attachment A" Monthly Liquor Sales %of Retail Sales September,2022 September,2021 difference %increase recall sales Hillsborough(1) 161,637 157,326: 4,311 2.74% 7.82% Rams Plaza(2) 393,050', 398,162 (5,112) -1.28% 19.02% Chapel Hill North(3) 278,090' 282,068 (3,978) -1.41% 13,46% Mebane(4) 197,859 185,280; 12,579 6.79% 9.57% Meadowmont(5) 182,545 178,963 3,582 2.00% 8.93% Eno/Durham(6) 124,473 122,439' 2,034 1,66% 6,02% Carrboro(7) 392,947 382,403 10,544 2,76% 19.01% Oakdale(10) 335,912 324,096 11,816 3.65% 16.26% 2,066,513 2,030,737 35,776 1.76% LBD %of LBD sales Rams Plaza(2) 316,572 255,832: 60,740 23.74% 67.38% Mebane(4) 1,405 1,102' 303 27.50% 0.30% Meadowmont(5) 12,375 12,6.27! (252) -2,00% 2.63% Carrboro(7) 81,952 61,463 20,489 33.34% 17.44% Oakdale(10) 57,497 49,408': 8,089 16.37% 12.24% 469,801 380,432; 89,369 23.49% TOTAL 2,536,314 2,411,169:' 125,145 5.19% Total Bottles(September) 168,243: 160,482. 7,761 4.94% L80 only 19,040 15,785 3,254 20.61% Retall only 149,203 144,696 4,507 3.11% Yearito-bate LlauorSales %of Retail Sales Through 09/30/2022 Through 09/30/2021 difference %increase retail sales Hillsborough(1) 474,943 454,724' 20,219 4,45% 7.82% Rams Plaza(2) 1,161,440 1,166,946 (5,506) -0.47% 19.11% Chapel HIII North(3) 818,308 830,079 (11,771) -1.42% 13.47% Mebane(4) 590,092: 585,671 (5,579) -0.95% 9.55% Meadowmont(5) 542,023. 508,834 33,189 6.52% 8.92% Eno/Durham(6) 363,297 386,261. (22,964) -5.95% 5.98% Carrboro(7) 1,115,295 1,086,655 28,640 2.64% 18.35% Oakdale(10) 1,021,146. 997,060, 24,086 2.42% 16.80% 6,076,544. 6,016,230 60,314 1,00% LBD %of LRD sales Rams Plaza(2/9) 774,004' 711,722', 62,282 8.75% 64.35% Mebane(4) 3,198' 2,975' 223 7,50% 0.27% Meadowmont(5) 37,029' 23,746' 13,283 SS.94% 3.08% Carrboro(7) 213,882, 178,025 35,857 20.1496 17.78% Oakdale(10) 174,715. 112,318, 62,397 55,55% 14.53% 1,202,928. 1,028,786 174,042 16,92% TOTAL 7,279,372 7,045,016 234,356 3.33% Page 3 Orange County Board of Alcoholic Beverage Control Comparative Statement of Monthly and Year-to-Date Retail and Mixed Beverage Sales Rankings For the month of September, 2022 Attachment 'B" Sales Rankings(Winell-iguor) (Monthly) I I Retail Sales(lip./wine) September,2022 RANK Rams Plaza(2) 393,050 1 19.02% Carrboro (7) 392,947 2 19.01% Oakdale (10) 335,912. 3 16.26% Chapel Hill North (3) 278,090 4 13.46% Mebane (4) 197,859. 5 9.57% Meadowmont(5) 182,545 6 8,83% Hillsborough (1) 161,637 7 7.82% Eno/Durham (6) 124,473 8 6.02% 2,066,513 LBD Rams Plaza (2) 316,572 1 67.38% Carrboro (7) 81,952 2 17.44% Oakdale (10) 57,497 3 12.24% Meadowmont(5) 12,375 4 2.63% Mebane (4) 1,405 5 0.30% 469,801 Page 4 j I i i i I Orange County Board of Alcoholic Beverage Control Comparative Statement of Year-to-Date Fortified Wine Sales by Store For the month of September, 2022 and 2021 Attachment "C" Year to Date Sales %of Retail Wine Sales Through 09/30/2022 Through 09/30/2021 difference %increase retail sales Hillsborough (1) 234 234. 0 0.00% 7.63% Rams Plaza (2) 611 603 8 1.33% 19.92% Chapel Hill North (3) 325 481 (156) -32.43% 10.59% Mebane(4) 117 165 (48) -29.09% 3.81% Meadowmont(5) 325 221. 104 47.06% 10.59% Eno/Durham (6) 182 234 (52) -22.22% 5.93% Carrboro (7) 559 624 (65) -10.42% 18.22% Oakdale(10) 715 494 221 44.74% 23.31% 3,068' 3,056 12 0.39% s Page 5 i I i i { i i ORANGE COUNTY ABC BOARD AGENDA FORM Meeting Date: October 18,2022 Agenda Item # 4C Regular Session X Closed Session Presenter/Information Contact: Ron McCoy Subject: Statewide Sales Report for September 2022 Attachment(s): 1. Attachment"NC Statewide Sales Report of Spirituous Liquor (Retail and LBD Sales)" September, 2022 Brief Summary/Explanations: Statewide sales were not available at the time this agenda item was written. The report will be distributed at the October I8`h meeting. Action Requested: 1. Consent Agenda Item. 2. Review and discuss as needed. Financial Impact: See Above Staff Recommendations/Comments: None Page 1 of 2 pages ORANGE COUNTY ABC BOARD —AGENDA FORM Meeting Date: October 18 2022 Agenda Item # Regular Session X Closed Session Presenterlinformation Contact: Tony DuBois Subject: Loan Payoff With the reclassification of the lease liabilities now being turned to assets the board has a larger than anticipated bottom line this past fiscal year. Staff received a payoff quote to eliminate the debt owed for the construction of the store on Perkins drive in Chapel Hill. The remaining outstanding debt the board will maintain is for the construction of the store in Mebane. If this is approved staff will bring a budget amendment to the meeting in November. �1 t 1 1 i�i J�V �9�4J 'a I(ID Staff recommends: Approve Paying off the debt for store #3. Page 1 of 1 pages Truist Bank Governmental Finance 2713-B Forest Hill Road Wilson, NC 27893 PAYOFF QUOTE Date: 9/22/2022 Contract Number: 9933005280-00001 Client Name: Orange County ABC Board Quoted By: Cheveta Paschal Quote For Payoff Date of: 10/28/2022 Principal Balance: $646,717.52 Accrued Interest: + $1,584.46 Prepayment Premium: + $6,467.18 Outstanding Payments: + $9,075.13 Project Fund Balance: - $0.00 Total Payoff: $663,844.28 Per Diem: $56.59 aff Wnd r r Please remit funds to Truist Governmental Finance via certified check or wire transfer, and reference the contract number. Wire Instructions: Remit to Address: Bank Name:Trulst Bank Truist Governmental Finance BNF Name:Trulst Governmental Finance Mail Code: 100-50-02-56 BNF Physical Address: 2320 Cascade Pointe Blvd. 2713-B Forest Hills Rd Charlotte, NC 28208 Wilson, NC 27893 ABA:053101121 BNF Account:0005203964953 Thank you for choosing Truist Governmental Finance. ORANGE COUNTY ABC BOARD — AGENDA FORM Meeting Date: October 18 2022 Agenda Item # 7 1 Regular Session X Closed Session PresenterlInformation Contact: Tony DuBois Subject: Board Goals We will have a discussion about Board Goals. Many things got upended by the pandemic and elevated sales including the Board Goals. Previous board goals are attached. Staff recommends: Discussion about Board Goals. I i Page 1 of 'I pages 1 Change County ABC Board Goals for 2018/22 Distributions Distributions nrefitability and renyenienee Grant Process County Funding Budget far the e616temer barn 246 Revpew the t"rini-}c-rPFGGess @nd Make deeiskms fi indinrs leeL t the timeline mew4,0 available fer the ee int y in the Distributions ,rg1 budgeting;n,Y preen r- get l empletiea„ Z-15 Target Completion5-1� County Funding Formula Rnl/le\xr the wg Fkin^ Genital Facilities Community Outreach rarvi iirnman+r as well as Capital Improvement Plan BOCC Annual Report nrnieetarl future nayrall and QP ReviewCapital expeRditi firer Cemnlete rener+ to 90G. . in evnendituFes to see if a rs e unt�r n raieetarl far a C year nnried ixrrittnn farm niAininrr fiinrl;nnfarm-da it neerlerl GGRsider aging infrar+rWGtHrn r.fic•}ribHt;en fnr+he fisr=al Dinar 646 @Rd nni-nnti-+P49e'r-+4nc . T-aFoat rnr„„ln lean 7-14 Target COMPIO +eR 3-14 Facilities Personnel Goals Strategic Plan Performance Review Process Potential New Store Site Long Range Planning I el,� t the er„l+r f the gyal�gate netential stern site For Bevis at crr%�=cam cm.avr C strategy for Inn .term #2 and mare fnru�arg1 with Sct-amTee `6y for long terrryr�:,�I peFfr•ePmai-rnrcc-r -� y{�} after the hannnr in 2-0- nlaRs to nurehase/learn evnenrnr ;a thete the ('IP-11 . j�/I e.�ri ern the need far an�r �t 94-6 Target Completion 3-15 fi r-thnr ;man of Iarne ha-Hges Strategic Plan -- -et G9FA;me%iQR9-15 Personnel (New) Board Goals Facilities Board Member Handbook SetbeaFdga-1 er*R",- .ext Open Chapel Hill North Store rre +e heard mnmher fiscalea�--fir�r�;nns--Deems to the f mm-lntn+he r nrtrWrtinn .�f b-+nrfhnnle r sera+n fr..m i�arfnrr„anca.rnvieixr of GnA nrl ma a+n the n�xr Inra+ien n�imrio�c-co he Re a-�vcar�rr TaFget Completion —4-15 in the Chanel Hill Nertb 6-16 Personnel Goals Shopping renter Define Training Plan T-aFget Completion -.1 Personnel Goals Iln�rela„ a+rainier. plan Personnel Goals Pay and Class Study establishing timel;nes fer near Pay and Class Study d InCTTTI..� 0'f-fT'G7r �111 l;nlxr r�Irrant na�r male an empleyees and benehmarler far Instituting a living wage rneemmend adjustments and current emnleyees Target Completion 1_1_G ineli isle impart 8-16 Target GempletieR4 15 Community Outreach Distributions Facilities Review Grant Funding Fu2luatn „Haar ctnvn rite to Cemnlete revert to DOG(-= in AAaLn rlaeisinnr nn rsran+ �xirit}nn farm and inn rrnn f„nr,inn available far the 4-17 (completed early) 1 rnr[snt Fear„„letin budgeting nrer=err Target Gampletien 5 14 Facilities Customer Service Personnel Store Leases LBD Customers GM Review/ Contract Review e„rrent mere leaser and Review , B9 Bert oraetiees +e Ilise- firs f:nA review and n,ers;ble name ran with -I--to renew er_ e�al�'eiirce^ caFrent drlcTibt emnleypAent een+raet tie to a Wategy to Feleeate it J nrl erde inns methedS anri eempletion ef beard go s--gg-st :m n r e--e---:an ts Facilities arget Completion 5-15 12-16 - Store Location Review Review all evened stare In a+ienr viahilit�r barncl an Orange County ABC Board Goals for 2018/22 Community Outreach Facilities ROGG Mirl Wear-bennr+ I R-J) Additional Goals add Here .('emr.ln+n written rnner+ -+r +A.ell R-,mAc OI-+za }ere tF7 ir. as possible ;n new er+ � Longer Term Goals r.rncen+�+inn ,fig These could flip flop or run concurrently depending on Customer Service temporary location availability Community Outreach Special orders for Carrboro and unanticipated Review rne.=ial eFder system fer timing on Southern/Mebane M;;kP +he arehri+ ere f_•, best nrae+;res fer rer„irp+e+he opportunities �.� �� webs e nieFe a a euste err f'�. rest sus remm .�itAA e++tre-.nh +. I oT���3�+a ti���r�ty 10-18 Ramada' Qirrhcare Customer Service Facilities LBD Customers R-Ald RevieReview 191) Best Dror}}i�roc r w oCSc1YGTCLT'1.c7�7' �. —^J^/,.q Rnln �/ill� .r DI-.�+ r ern in+n Ilk—rnl-.+-+n new POS �1�-2[( 18j!! pGmii-raDizrea implement-.tin and Fnake anA. Build Mebane 2020/22 io iS Southern Village Area Facilities Operations Fall 2021/22 Plan- Hare an ;nto rn +e hale n+++\A+ith 7+.\re #10 in -Jlr; ep�n� 11-37 g Ongoing Community Outreach Local Chamber meetings Facilities Completed Goals Fall Above Orange Partnership POS Implementation Local taw Enforcement ;Ticc'all -11 is--Dnc 1,-,dWaFe Personnel Southern Coalition anal reftyA are 1 Employee File Audits Town and Gown Initiative indenen.de -t++.d;+ of emnleyee Other community meetings Facilities filer by GAI and WGFk eR plans to build new recemmendations fer hest W-a� Personnel Goals Policy Manual Review ReGFS anize the POI;nY rr.-tn+I-.l and identify n_ heies to be nrierity timeline f9r reviews 949 Revise Harassment policy 3ey;re the.nnliey to make it mere —cl tr-+in empleyees COUNTY OF ORANGE ALCOHOLIC BEVERAGE CONTROL BOARD 601 VALLEY FORGE RL7' HILLBBOROUGIi, NORTH CAROLINA 27278 919-7k-3432 OcaY�:c cr dran eabc,caxxa PXf BURNS Chair ALICF MAROOD LIZ CARTLR,Vice Chair MIKE VTO TONYDUBOIS,General Manager JUDSON WILLIAMSON October 25, 2022 Orange County Department of Human Rights and.Relations I am in receipt of a follow-up on the complaint about accessibility to the ABC store located at 201 Cornelius Street in Hillshorough. The new accessible ramp at this store was built and completed on October 12, 2023, and the accessible parking space moved along with it. The new ramp is 12 feet long and is at a less than 5% grade. Complaint Re-cap: 1. Hard to open doors 2. Accessible rainp too steep Remedies 1. Doors replaced in 202-1 prior to receiving,the complaint 2. Accessible ramp replaced immediately after receiving the complaint I will consider this matter closed as we have remedied the complaint, so any further information. requested seems superfluous. Thank You, n Tony DuBois General Manager ORANGE COUNTY ABC BOARD Proposed Agenda for Open Session Tuesday November 15, 2022, 10:00am Location: 601 Valle Forge Road Hillsborough,NC 27278 Scheduled attendees: Patrick Burns, Board Chair Elizabeth Carter, Vice Chair Mike Zito,Member Tony DuBois, General Manager Judson Williamson, Member Ron McCoy, Finance Officer Angela Willoughby,Asst. GM Julie Mebane, Board Secretary Amy Fowler,BOCC Liaison Taylor Jackson-Human Resources Visitor(s): Scheduled absence: Chris Willett, Beemer,Hadler& Willett, P.A 1. Call open session meeting to order. The Mission of the Orange County ABC Board and our employees is to serve our locality responsibly by controlling the sale of spirituous liquor, returning profits to Law enforcement,Alcohol Education, and the County Fund while providing excellent service in customer friendly, modern, and efficient stores. • Does any member of the Board have a conflict of interest or any condition or fact that might create the appearance of a conflict of interest with respect to any matters on today's agenda? 2. Discuss proposed agenda,revise as needed and adopt the agenda 3. Minutes of Open meeting- October 18, 2022* 4. Consent Agenda: October 2022 a. Financial Reports: i. Comparative Statement of Net Assets* ii Comparative Revenue and Expenses for October 2021 and 2022* iii Actual-to-Budget Comparison for October 2022* b. October 2022 and Year-to-Date Retail sales* c. Statewide sales report 5. Management Updates* 6. Employee Retention Benefit* 7. Closed Session if needed 8. Board Comments 9. Motion to adjourn * Indicates the information was emailed with Board Packets ** Indicates the information will be available at the meeting. ORANGE COUNTY ABC BOARD—AGENDA FORM Meeting Date: November 15,2022 Agenda Item # 4a Regular Session X Closed Session Presenterlinformation Contact: Ron McCoy Subject: October 2022 Financial Reports Attachment(s): 1. Attachment"A"Comparative Statement of Net Position for October 2022. 2. Attachment "B" Comparative Statement of Revenues, Expenses and Changes in Net Position for October 2022 and 2021. 3. Attachment"C"Actual to Budget Comparison,FY 2023. Brief Summary/Fxplanations: 1. Comparative Statement of Net Position(Attachment"A"): Cash held by the Board in October totaled$3,568,203 down-$1,903,861(-34.79%)due primarily to the recent payoffs of the Oakdale and Chapel Hill North properties.Investments in inventories ($4,491,850) continue to remain elevated (up 35.36%), due in part to the opening of an additional/ninth store(Southern Village)and preparation for the holiday season. With Southern Village now open,"construction in progress" for that location has been reclassified into the respective asset accounts(leasehold improvements and equipment). These assets($12,171,266)have increased+$157,902 (1.31%). With the increase in inventory, liabilities for accounts payable ($1,673,209) increased by $143,394 (9.37%). As retail sales have remained static, total payroll and tax liabilities ($883,646)increased by a modest 0.10%. Year to date income($406,013)decreased by-$182,701 (-31.03%). 2. Comparative Revenue, Expenses and Changes in Net Position 2022 to 2021 (Attachment"B"): Retail store sales of liquor ($2,220,463) were up just 1.02%, while LBD/commercial sales($463,542)were up 7.76%.With taxes($625,978)up 1.98%and cost of sales($1,400,776) up 3.07%, gross profit($660,148)was virtually unchanged from the previous year(0.17%). Total payroll related expenses ($266,974) were down -$21,858 (-7.57%). Other operating expenses($152,985) were up $49,192 (47.39%), due primarily to increases in store I expenses ($10,217), credit card processing ($9,742) and utilities ($5,489). Net income for the month before depreciation was $147,013,down -$41,843 (-22.16%). Total year to date sales ($9,974,887)were up$288,369, (+2.98%). Page 1 of 5 pages 1 ii f ORANGE COUNTY ABC BOARD—AGENDA FORM Meeting Date: November 15,2022 Agenda Item# 4a Regular Session X Closed Session 3. Actual to Budget Comparison for Year-to-Date 2022 (Attachment"C"): With two-thirds of the annual budget remaining, sales continue to trend slightly above expected(+2.09%).Payroll-related expenses are up slightly (0.73%)while total operating expenses are up 4.85%.Lease amortization and lease interest expenses will be added to the budget with the mid-year amendment in January.Reallocations of expenses between accounts will be addressed as well. While construction of the new Mebane store remains ongoing,the Southern Village store is now open for business. The Board incurred higher than projected costs for the installation of security,registers, store safes and shelving,resulting in expenditures of $45,111. Additionally,per the Board's decision last month,the outstanding BB&T/Truist loan on the Chapel Hill North store was paid in full,using retained revenues from the previous fiscal year. Capital expenditures for the loan payoff and the additional expenses at the Southern Village store will be addressed in the January mid-year budget amendment. Action Requested: 1. Consent Agenda Item. 2, Review and discuss as needed. Financial Impact: See Above Staff Recommendations/Comments:None i i I i Page 2 of 5 pages I I Orange County Alcoholic Beverage Control Board Comparative Statement of Net Position As of October,2022 and 2021 Attachment"A" Assets 2022 2021 Variance Current Assets —' Cash&Dash Equivalents Cash-Trulsi �d,2t76,362 - "44 64;238; (2,917,874) Cash-RoxboroSavings82: Cash-First Horizon '.`_'`1;403;849 c°%r, ;,'--".:.'0; 1,403,849 Cash-Change Banks :-'=t 7;500` - 5`01)� 1,900 Total Cash&Cash Equivalents Y'?3;588203 -;�`�+*,.:4Z2,D8:4: - (1,003,881) -34.79% -= 7=777,777 Accounts Receivable j31-07,1' ,;:r`,'�%`.,� -2;9fi� 10,265 Prepaid Expenses 1 33.267J 60,537 Security Deposits 29,738 28788' (8,030) Inventory 4491860 3318d89f 1,173,361 35.36°k Inventory(bags) - 51304 :r:"� 10148? 41.158 Lease Asset -';_�.2;053;-338r "..4'22Zd02i 830,734 _13;783;6041 y;'I;65,6;589' 2,108,015 Total Current Assets '- 10331,8QT -:,�'.•a0;12Z;673: 204,t34 Properly&Equipment Land,Bulldfngs&Improvements 14,184 E86i :1,; iq,1d9391 15,475 Vehicles&Equfpmenl 'i -.,2)008,400i --,':1i3fi3973.+ 142,427 Total Property&Equipment2flfli - .F112y019 364'. 157,002 1.31% t Less;AccumulatedDepreclallon •(3649462); (428,445) Accumulated Lease Amortization ":1295 3741 295.374) Net Property&Equipment 985` -''i �E a619102 (563,917) -8.74% Other Assets(Pension) Deferred Outflow Asset(OPEB) '-242,387; ":=29317A:' 5D,787 Pension DeferralslNet PenslonAeset 343;977^ - `-3'2B8',0$t, 05,926 k.Defected Outflows of Resources 201;168- ,r .`•t ib4232 36,934 3D2;756' },y_C:'tr._159�109 143,947 Construction In Progress(Southern Village) .';`- :-0• {=-;'`-?�-'-� 'a - Construdlon In Progress(Mebane) _ "� ti120 47 2,312,494 d: Total Other As sets "'- ...-120.:047i 2,312,494 _- .. Total Assets -t'.--.2bfl$7iU.8� -� 1.8:7•Or73t: 2,096,368 Liabilities and Equity Current Llabilitles Accounts Payable Trade . �+- (ti4liU;99.7. 110,716 Other t.-:(1:tr197.' '.%1^ ', ..:-_ffl 616. 32,679 1473.209: :z.:'i 529 8 143,394 9.37% Excfse Taxes •5Q9;599, (8,278) -1.36yo OlherTaxes 1,478 PayrollLlablllges -- -,:PM1,.Zt)3. I.' 4Z40 (50,465) Payroll Accruals10 - � :.SU,000! 34,410 Accrued Interest(lease) 1i^.r-.. 23125 863:U40` z'A92778i 868 0.10% Other Current Liabilities Net Llablity(OPEB) •r '546,QSti- I' 's'�8305677; (84,621) Deferred Pension Liablfity '360464 .=i<iij-'939:Z55� (476,293) Deferred Inflows of Resources(Pension) `"449u638: '''* 91i7; 510,849 Lease Liability(currant portion) 2QJim.. y 4b2..: 76-668 -l'84:1874' 25,403 1.61% Lung Term liabilities Note Payable(rlrst Horizon) '2,1I1,33.2 - -'::"0' 2,171,332 Note Payable(Oakdale) - --' a- ''I_88;455: (1,II76,455) Nola Payable(Trulst) - 0. �84q 251:, (fig0,251) Long Term DeblAdjuslment(lease) 'r}t,034 - "i94 6341 (153,600) Lease Liability(long term portion) —.x' 1..656:1383 :._:`-1;0001 - 666,713 �.;,=`..-3�61is529 •- 3-741-7-90; 127,739 3.41% Distrlbuffona Payable toLowEnforcemant "" 1A,i4fi, :'ti.i:(96) 14,292 Payable la Education 33;192 ,;'.i,;; '-',39;857 (2,465) Payable to County '- 58:333 i?.; '•;•+;43;417i 14,918 Total CurrenflLT LiabilitiesZ.OW 28,743 32.26% Equity Balance Beginning oftheyear 17266i788 _° 1U;362,i;Be, 1,953.912 Add Income(Loss)Yeer-to-Date `-406,013i :588714' �182,701) -31-03% Balance End ofthe Period :•12;662,Za1 „',10i891,570 1,771,211 Total Liabilities a Equity _ 20,887,089- "}.18;TI0.73i 2,098,358 3 ORANGE COUNTY ABC BOARD--AGENDA FORM Meeting Date: November 15,2022 Agenda Item #4a Regular Session X Closed Session Presenter/Information Contact: Ron McCoy Subject:October 2022 Financial Reports Attachment(s): L Attachment"A"Comparative Statement of Net Position for October 2022. 2. Attachment `B" Comparative Statement of Revenues, Expenses and Changes in Net Position for October 2022 and 2021. 3. Attachment"C"Actual to Budget Comparison,FY 2023. Brief Sum mary/Explanations: 1. Comparative Statement of Net Position (Attachment"A"): Cash held by the Board in October totaled $3,568,203 down-$1,903,861(-34.79%)due primarily to the recent payoffs of the Oakdale and Chapel Hill North properties. Investments in inventories ($4,491,850) continue to remain elevated(up 35.36%), due in part to the opening of an additional/ninth store(Southern Village)and preparation for the holiday season. With Southern Village now open,"construction in progress" for that location has been reclassified into the respective asset accounts(leasehold improvements and equipment). These assets($12,171,266) have increased+$157,902 (1.31%). With the increase in inventory, liabilities for accounts payable ($1,673,209) increased by $143,394 (9.37%). As retail sales have remained static, total payroll and tax liabilities ($883,646)increased by a modest 0.10%. Year to date income($406,013)decreased by -$182,701 (-31.03%). 2. Comparative Revenue, Expenses and Changes in Net Position 2022 to 2021 (Attachment"B"): Retail store sales of liquor ($2,220,463) were up just 1.02%, while LBD/commercial sales($463,542)were up 7.76%.With taxes($625,978)up 1.98%and cost of sales($1,400,776) up 3.07%, gross profit($660,148)was virtually unchanged from the previous year(0.17%). Total payroll related expenses ($266,974) were down -$21,858 (-7.57%). Other operating expenses ($152,985) were up $49,192 (47.39%), due primarily to increases in store expenses ($l 0,217), credit card processing ($9,742) and utilities ($5,489). Net income for the month before depreciation was $147,013,down-$41,843 (-22.16%). Total year to date sales ($9,974,887)were up $288,369, (+2.98%). Page 1 of 5 pages ORANGE COUNTY ABC BOARD—AGENDA FORM Meeting Date: November 15,2022 Agenda Item # 4a Regular Session X Closed Session 3. Actual to Budget Comparison for Year-to-Date 2022 (Attachment 110): With two-thirds of the annual budget remaining, sales continue to trend slightly above expected(+2.09%).Payroll-related expenses are up slightly(0.73%)while total operating expenses are up 4.85%. Lease amortization and lease interest expenses will be added to the budget with the mid-year amendment in January.Reallocations of expenses between accounts will be addressed as well. While construction of the new Mebane store remains ongoing,the Southern Village store is now open for business. The Board incurred higher than projected costs for the installation of security,registers, store safes and shelving,resulting in expenditures of $45,111. Additionally,per the Board's decision last month,the outstanding BB&T/Truist loan on the Chapel Hill North store was paid in full,using retained revenues from the previous fiscal year. Capital expenditures for the loan payoff and the additional expenses at the Southern Village store will be addressed in the January mid-year budget amendment. Action Requested: 1. Consent Agenda Item. 2. Review and discuss as needed. Financial Impact: See Above Staff Recommendations/Comments:None Page 2 of 5 pages Orange County Alcoholic Beverage Control Board Comparative Statement of Not Position As of October,2022 and 2021 Attachment"A" Assets 2022 2021 Variance Current Assets Cash&Cash Equivalents Cash-Trulsl 1,266,362 4,1.84,23B, (2,917,874) Cash-Roxboro savings 880,02 1.,272,2413� (391,756) Cash-First Horizon 1,403.849 0• 1,403,849 Cash-Change Banks 17,600 ,5600 1,000 Total Cash&Cash Equivalents 3,566,03 5,472,0841 (1,003,881) -34.79% Accounts Receivable 13,171 2,9t8' 10,265 Prepaid Expenaes 133,207 72,670. 80,537 Security Deposits 20,736 28.766: (8,030) Inventory 4,491,850 3.318,489 1,173,261 36.36% Inventory(bags) 51,304 10,146. 41,158 Lasso Asset 2,053,336 1.222,6021 830,734 6,763,e04 4,086,589 2.108,016 Total Current Assets 10,331,807' 10,127,673„ 204,134 Property&Equipment Lind.Bulldings&Improvements 10,164,866' 10,149,391, 15,475 Vehicles&Equipment 2,008,400 1,863r973 142,427 Total Property&Equlpmenl 12,171,268 12,0.18,384 157,902 1.31% Lass:AccumulaledDepreclallon (4,07§,907) (a,649,462)! (420,446) Accumulated Lease Amonizallon 4295,3741: 0 (296W,l) Net Property&Equipment 7,799,985 0,363,902: (553,917) -8.74% Ofhar Aseete(Pension) Deferred OUtflDW Asset(OPEB) -242.387 -293.174 50,787 Pension DeferralslNel Pension Asset 343,977 208,061 55,926 Deferred Outflows of Resources 201.165 164232 38,934 302.756 159:109 a,6 Construction In Progress(Southern Village) 0 0 - Constructlon In Progress(Mebane) 2,432,541 12� 2,312,494 Total Other Assets 2,432,541 120,047, 2,312.494 Total Assets 20,867082 18,770,731� 2,098,358 Llabllltles and Equity Current Liabilities Accounts Payable Trade 1.581.712 1,450,907 110,715 Other 111.497 70,818 32,679 1,673,209 11529,815l 143,394 9.37% Excise Taxes 599,599 607,87T (8,278) A.38% Other Taxes 161,629 160,153 1,476 Payroll Llabllllles 14,283 64,7481 (60,465) Payroll Accruals 84,410 50.000' 34,410 Accrued Interest(lease) 23,725 Di 23,725 883,646 882,778, 868 0.10% Other Current Liabilities Net Liability(OPEB) 546,066 630.677, (64,621) Deferred Pension Liability 363,402 839,755' (476,293) Deferred Inflows of Rescumes(Pension) 549,636 38,987 610,649 Leese Llabllily(curreotpordon) 209,120 132,462. 76,668 1,088,2 74 1,641,871 26,403 1161% Long Term Llabllltles Note Payable(First Horizon) 2,171,332 0: 2,171,332 Note Payable(Oakdale) 0 1,816,455. (1,81(1,465) Note Payable(Trulsi) 0 840,251: (640.261) Lang Term Debt Adjustment(lease) 41,334 194,934' (153,600) Lease Llabllily(long term portion) 1,656,863 1,090,150 660,713 3,809,529 3,741,790 127,730 3.41% Dlstribuflons Payable to Law Enforcement 14,125 (167), 14,292 Payable to Education 37,182 39,657 (2,406) Payable to County 58,333 43,417 14,916 Total CurrenBLT Liabilities 109,850 82,907 26,743 3226% Equity Balance Beglnningoflheyear 12,255,76a 10,3D2,856 1,953,912 Add Income(Loss)Year-to-Data 406,013 598,714� (182,701) -31.03% Balance End of the Period 12.02,781 1,771,211 Total Liabilities A Equity 20,867,088 18,77a,731 2,008,358 r 3 Orange County Board of Alcoholic Beverage Control Comparative Statement of Revenues,Expenses and Changes in Net Position For the month of October,2022 and 2021 Attachment"B" October October $ % Sales 2022 2021 Variance Variance Retail-Liquor Sales 2,220,463 2,198,091 22,372 1.02% Wine/Mixers Sales 2,897 3,639 (742) -20.39% CommerclalfLBDlMlxed Beverage-Liquor Sales 463,542 430.144 33,398 7.76% Total Grose Sales 2,666,902 2,631,874 55,028 2,09% Less Taxes Based on Gross Sales 625,978 613,828 12150 1,96% Net Sales 2,060,924 2,018.0461 42,878 2.12% Less,Cost of Sales(inc.breakage/adllsts.) 1,400,776 1,359,036 41,740 3.07% Gross Prollt 690148 659 010 1,138 0.17% Operating Expenses Payroll&Related Salaries&Wages 179.289 199,039 (19,750) -9,92% Payroll Taxes 13,122 18,652 (5,530) -29,66% Emp Retirement 18,544 23,892 (5,348) -22.38% Health Insurance 38,044 31,801 6,243 19.63% Retiree Health Ins 11,512 9,429 2,O83 22.090A Human Resources 372 245 127 51.840A NO 401k 5,414 5,070 344 6.79% Processing fees 677 704 27 -3.84% Total Payroll&Related 266,974 288,832 (21,858) -7,57% Other Operating Expenses Board Members/MeetinglTravellTraining 494 425 69 16.24% Rent 4,300 16,716 (12,416) -74.26% Lease Amodizalion 19,748 - 0.00% Repairs&MainL (Bldgs) 5,845 917 4,928 637.40% Repairs&Maint.(Equip.) 3,910 175 3,735 2134.290A Utilities,Telephone and Internet 11,418 5,929 5,489 92.58% Insurance-Business 6.409 5,472 937 17A2% Store Expenses,Supplies and Bags 21,100 10,883 10.217 934B% Travel/Mileage Reimbursement 0.00% Office Supplies&Expenses 2.261 1,012 1,249 123.42% Ext.Maintenance Services 2.034 1,778 258 14.40% ContracUServiceAgreamenls 7,679 6,502 1,177 18.10% Postage - - 0.00% Professional Services(legal/audit) 2,858 2,035 823 40.44% Dues/SubscdpllonslLicenses 303 302 1 0.33% Credit Card ProcessinglBank fees 50,523 40,781 9,742 23,89% TralninglEducatlonlMeeting 200 - 200 100.00% Burglar Alarm&Security 575 575 - 0.00% Vehicle Expense 3,451 419 3,032 723.63% Uniforms - - 0.00% Interest(Debt Service) 6,001 10,112 (4,111) -40.65% Interest(Leases) 3,769 - 3,789 100.00% Cash overlshort 242 (183) 425 -232.24% Contingencies/Misc. 155 57 98 171,93% Total Other Oper Expense 152 985 103.793 49,192 47,29% Total Operating Expenses 419,959, 392 625 27,334 6.96% Operating Income 240,189 266,385 (26,196) .9,B30A Other Income Investment Income 157 220 (63) -28.64% Miscellaneous 0.00% Total Other Income 157 220 63 -28.64% Net Income Before Distributions 240346 266805 (26,259) -0.851A Statutory Distributions: Law Enforcement(5%) 14,000 13,833 167 1,21% Alcohol Rehabilitation&Education(7%) 21,000 19.750 1,250 6.33% Total Statutory Distributions 35,000 33,583 1,417 4,22% Net Income Before Profit Distribution 205 346 233,022 (27,876) -11,88% Profit Distribution: Orange County-General Fund 56333 44166 14167 32.08% Net Income(Loss)before depreciation 147 013 188,656 (41,643) -22.161A Depreafallon(non-budgeted item) 34,411 36,746 112,602 152,110 (39,608) -25.97% Year to Date Sales Comoarison current current Sales FY 2023 FY 2022 Chan no % Retail Liquor 8,297,008 8,214,321 82,687 1.011A Wine Sales 11,508 13,267 (1,759) -13,26% LBDSales 1,666,371 14$8930 1 207441 14.22% Total Sales 9 974 887 9 666 618 I 286 369 2.98% Netincome(M) 1 686714 182840 -31.08°� 4 Orange County ABC Board Actual to Budget Comparison For the fiscal year ending 06/30/2023 ANeehment"C" OCT YTD 2023 Balance % Sale. 2022 Budget Remelning Remehing r Liquor Sales 2.220.463 - 0,297,008 24,52D,230 16,223,222 66,16% Wine/Mixer 2,897 12,508 3B4ODO 26,492 6972% 1-813 463642 11066,370 36024R5 1936115 53 74% Gross Sales 2,666,902 9,974,086 28,16D,715 18,195,829 64,68% Texas based on gross sales 825,978 2,302,707 5617770 4315063 06,20% Net Sales 2.060.924 7,672,179 21,542,940 13,810,767 64,30% Coal of Sales(ncluding lnmrixy a4v8mmis) 1.400.778 5,140,D68 14713975 9573907 65.07% Gross Fre;t 660,148 2,532,111 5,829,971 4,296,860 62.92% Operating Expenses benchmark Payroll and Rafsted Fkpansea 6667% Salaries and Wages 178,289 718,561 2,167,145 1,448,584 66.84% Payroll Taxes 13,122 56,961 162,345 105,382 64.91% Retirement 18,544 RO,4R5 210,910 130r425 61.84% Group Health Insurance 38,044 143,676 422,675 290,999 66.48% Retiree's Group Insurance 11,512 46,049 131,850 851801 65.D7% Human Resources 372 12,059 5,500 16,5591 -110,26% 401k 5,414 23,931 69,395 45,464 65.51% Processing fees 677 2,775 6 00 5,725 67.36% Tofelpayroll raleted expenses 266,974 1,082,499 9,178,321 2,095,822 65.94% Other Operailng aisen.es Board Membsn0MeetinglTmveLTralning 494 3,190 6,6DO 3,410 51.57% Rent 4,300 17,487 319,300 301,813 94.52% LeossrAmortfrotlnn 19,748 7B,992 (78,992) Repairs&Maintenance-Bldgs 5,845 15,539 40,000 24A61 81.15% Repairs Maintenance-Equip. 3,910 5,719 20,000 11,281 56.41% Utllllles,Telephone,lnternat 11,418 32,351 95,950 63,599 86.28% Business Insurance 6,409 25,636 75,000 49,364 58.82% Slate Supplies,Bags and Ewpenses 21,100 72,933 135,CDO 62,D67 45.980A Employee Travel 490 1,500 1,010 BL33% Offlce Supplies&Up.mes 2,261 11,692 17,500 5,808 33.19% Malntenance Services 2,034 B,2D2 26,400 18,198 56.93% Service Agreements(Data/HVAC) 7,670 30,716 78,000 47,294 50.62% Postage 840 3,100 2,260 72,90% Professional Fees(offlce)(audit and legal) 2,858 6,783 '35,000 26,217 74.91% Dues&Subscriptions 303 1,288 4,900 3,612 73.71% Credit Ca rd Processing 50,523 167,775 430,000 262,225 B0.90% Training and Education 200 1,708 10,000 8,292 82.92% Burglar Alarm and Security 575 2,300 7,20D 4,9DO 65.06% Vehicle Ewpense 3.451 14,079 18,000 3,921 21.78% Uniforms 43 4,20D 4,157 98.98% Debt Service(Interest expense) 6,001 20,953 83,375 62,422 74.87% Interest(Leases) 3,789 15,222 (15,222) Cash over/short 242 178 Soo 322 04.40% Conflngencles/Mist, 1551 (411 Soo 541 108.20% Tote;operefhg expenses 152,985 539,076 11412,025 872,950 61.82% Total OporalinglPayrolT Expenses 419,959 1,621,573 4,690,348 2968,773 64.57% Operating Income 240,189 910,538 2,230,625 1,328,067 59.33% Other Income Interest Income 167 641 2,000 1,359 67.96% Mlaoellaneous 0 1,50D 1,00 1OD,CC% Total Other Income 157 641 3,500 2,859 81,69% list income Before Piofd Distributions: 240,346 911.179 2,242,125 1,330,946 58,36% Statutory Olstribudons LdWEnforcemen( 14,000 56,000 168,00D 112,1300 66,67% Alcohol Rehab&Ed 21,000 84.000 252,DOD 168,ODO 66,67% Total Statutory Distributions 35.000 140.000 420,DOD 28D000 68,67% Net Income Before Profit Distribution 2C5,346 771.179 1.822.125 1,050,946 6708% Profit Dlstrlbuflon Orange County-Gen Fund 58,333 233,333 700000 466667 66 67% Working Capital Retained': 147013 537.846 1122,125 684,279 52,07% Deper7eBan(non•tudgeM1Mlfam) 3441t 131U3,7 112602 406,013 Capital outlay Month YfD Budget le dl.-Iring Store p4(Mebane) Store construcllon 0 146.152 1,265A0D 1,118,948 88.45% Change Orders/Englneering/Prolect Adminlstratlon 1,306 15,803 190.000 174,197 91.68% Furniture,fixtures and epulpment(FFE) 2.500 4,245 110,250 106,005 98.15% Resurface floors/office 5,949 10,009 4,051 40.61% Refrigerator units(five stores) 2,680 16,000 12A20 82.8036 Southern Vl7lage 41.795 45,111 0 145,1111 -100.00% Capital Receipts Debt service proceeds(FH) 0 (146,152) (1,210,535) (1,075,183) 88.D11A Appropriated fund balance(RSB) 0 0 (371,015) (371,015) 100.001A DabtServlce lnrinclpall Twist/Chapel NA7Norh1) 655,792 677,809 80,115 (598,694) -560.60% _ First Hellion(Mebane Store) 0 0 152,440 152,440 100.D0% 701,411 151,497 241,555 (509,942) -211.11% 5 ORANGE COUNTY ABC BOARD—AGENDA FORM Meeting Date: November 15,2022 Agenda Item # 4b Regular Session X Closed Session Presenter/Information Contact:Ron McCoy Subject: October 2022 Year-to-Date Retail and Mixed Beverage/LBD Store Sales Attachment(s): I. Attachment "A" Comparative Statement of Monthly and Year-to-Date Retail and Mixed Beverage Sales by Store for October 2022 and 2021 (Page 3) 2. Attachment "B" Comparative Statement of Monthly and Year-to-Date Retail and Mixed Beverage Sales Rankings for October 2022(Page 4) 3. Attachment"C"Comparative Statement of Fortified Wine Sales by Store for October 2022 and 2021 (Page 5) Brief Summary/Explanations: Comparative Statement of Monthly and Year-to Date Retail/LBD Sales by Store(page 3) In the month of October, total retail store sales were up 1.02% with increases at Mebane (4) (+$24,580, 11.99%) and Hillsborough (1) (+$2,339, 1.42%). Although the new Southern Village(8)brought in additional revenues of$52,039, Chapel Hill North (3) (-$19334, -6.35%) and Ram's Plaza(2)(416,461,-3.81%)had significant declines. Overall LBD sales increased 7.76%,with Carrboro(7)up$16,730(23.17%)and Oakdale (10)up $16,303 (27.74%).Although Ram's Plaza(2)remains the top LBD outlet,LBD sales for the month declined slightly, down-$1,858(-0.65%). Measured by the number of bottles sold (181,171), overall consumption increased by 8,306 bottles,up 4.80%.The retail sale of mini(50 ml)bottles increased substantially, up 11,137 (16.44%)while the sale of other bottles declined by -2,597 (-2.98%). Year-to-date retail sales ($8,297,008) increased by $82,687 (1.01%) with Hillsborough (1)showing the greatest increase in revenues(+$22,557, 6.64%)(not counting Southern Village) and Chapel Hill North (3) the greatest decline (-$31,105, -2.74%). Eno (6) had the largest percentage decline,down-5.13%. Total liquor sales for the year($9,963,379) were up $290,128 (3.0%). i I i i Page 1 of 5 pages j F ORANGE COUNTY ABC BOARD—AGENDA FORM Meeting Date: November 15,2022 Agenda Item ## 4b Regular Session X Closed Session Comparative Monthly and Retail/LBD Sales by Store Rankings (page 4) Ram's Plaza(2)remains the leading revenue producer in both store sales($415,468) and LBD sales ($281,896). Carrboro (7)was second in both categories($407,086 in retail store sales and $88,925 in LBD sales) followed by Oakdale (10) ($346,927 in retail sales—and $75,08 LBD sales). 1 f I Comparative Monthly and Year-to Date Fortified Wine Sales(page 5) Sales of fortified wines declined by -$742 (-20.39%) in October. Meadowmont (5) and Eno (6) saw increases ($65 and $39)while Carrboro declined by -$496 (-55.30%) and Oakdale (10)declined by-$261 (-38.55%). I Action Requested: 1. Consent Agenda Item. 2. Review and discuss as needed. I Financial Impact: See Above { Staff Recommendations/Comments:None I Page 2 of 5 pages Orange County Board of Alcoholic Beverage Control Comparative Statement of Monthly and Year-to-Date Retail and Mixed Beverage Sales by Store For the month of October,2022 and 2021 Attachment A" Monthly Lleuor Sales %of Retail Sales October,2022 October,2021 difference %Increase retalf sales Hillsborough(1) 166,954 164,6151 2,339 1.42% 7.52% Rams Plaza(2) 415,468, 431,929' (16,461) .3.81% 18.71% Chapel Hill North(3) 285,139', 304,473 (19,334) -6.35% 12.84% Mebane(4) 229,610', 205,030!. 24,580 11A9% 10.34% Meadowmont(5) 187,567, 193,026� (5,459) -2A3% 8.45% Eno/Durham(6) 129,673' 133,379; (3,706) -2.78% 5.84% Carrboro(7) 407,0861. 412,908' (5,822) -1.41% 18.33% Southern Village(8) 52,039, 0: 52,039 100,0D% 2.34% Oakdale(10) 346,927 352,731 (5,804) -1.65% 15,62% 2,220,463' 2,198,091 22,372 1.02% LSD %of LOD sales Rams Plaza(2) 281,896; 289,754: (1,858) -0.65% 60.81V. Mebane(4) 1,1091 1,217' (108) -8.87% 0.24% Meadowmont(5) 16,531 14,201 2,331 16,41% 3.57% Carrboro(7) 88,9251 72,195. 16,730 23.17% 19.181A Oakdale(10) 75,080: 58,777', 16,303 27.74% 16.20% 463,5421 430,144- 33,398 7.76% TOTAL 2,684,005 2,628,235 55,770 2.12% Total Bottles(October) 181,171 172,865 8,306 4,80% LSD only 17,836 18,070, (234) -1.29% Retail(minis) 78,885 67748_ 11,137 1644% Retail(other) 84,450 87047 12,597) -2.98% Yeor-to-Date LJauor Sales %of Retail Sales Thoueh 10/31/2022 Through 10/31/2021 difference %increase retal sales Hillsborough(1) 641,897' 619,340 22,557 3.64% 7.74% Rams Plaza(2) 1,576,9D9' 1,598,875 (21,966) -1.37% 19.01% Chapel Hill North(3) 1,103,447 1,134,552 (31,105) -2.74% 13.30% Mebane(4) 809,701 790,701. 19,000 2.40% 9.76% Meadowmant(5) 729,590: 701,860 27,730 3.95% B.79% Eno/Durham(6) 492,972: 519,640 (26,668) .5.13% 5.94% Carrboro(7) 1,522,381 1,499,562.. 22,819 1.52% 18,35% Southern Village(8) 52,039 0 52,039 100,00% 0.63% Oakdale(10) �1,368,072: 1,349,791; 180281 1.35% 16.49% 8,297,0W 8,214,321 82,687 1.01% LBD %of L8D sales Rams Plaza(2/9) 1,055,900 995,476 60,424 6,07% 63,37% Mebane(4) 4,307 4,191 116 2,771Y. 0.26% Meadowmont(5) 53,561 37,948: 15,613 41.14% 3,21% Carrboro(7) 302,807 250,221 52,5116 21.02% 18.17% Oakdale(10) 249,796 171,094 78,702 46.00% 14.99% 1,666,371 1,458,930 207,441 14.22% TOTAL 9,963,379 9,673,251' 290,128 3.00% Page 3 Orange County Board of Alcoholic Beverage Control Comparative Statement of Monthly and Year-to-Date Retail and Mixed Beverage Sales Rankings For the month of October,2022 and 2021 Attachment"B" Sales Rankings (Wine/Liauor)(Monthly) Retail Sales(jia./wine) October RANK Rams Plaza (2) 415,468 1 18.71% Carrboro(7) 407,086 2 18.33% Oakdale(10) 346,927 3 15.6296 Chapel Hill North(3) 285,139: 4 12.84% Mebane(4) 229,610 5 10.34% Meadowmont(5) 187,567 6 8.45% Hillsborough (1) 166,954 7 7.52% Eno/Durham (6) 129,673 8 5.84% Southern Village (8) 52,039 9 2.34% 2,220,463 LBD Rams Plaza(2) 281,896 1 60.81% Carrboro(7) 88,925 2 19.18% Oakdale (10) 75,080 3 16.20% Meadowmont(5) 16,532 4 3.57% Mebane(4) 1,109 5 0.24% 463,542 Page 4 I i i i J I II I i I I 1 i Orange County Board of Alcoholic Beverage Control Comparative Statement of Year-to-Date Fortified Wine Sales by Store For the month of October, 2022 and 2021 Attachment"C" Year to Date Sales %of Retail Wine Sales Through 10/11/2022 Through 10/31/2021 difference go Increase retail sales Hillsborough(1) 104, 252T (148) -58.73% 3.59% Rams Plaza(2) 611, 659: (48) -7.28% 21.09% Chapel HIII North(3) 429. 517 (88) -17.02% 14.81% Mebane(4) 104 169, (65) -38.46% 3.59% Meadowmont(5) 403 338, 65 19.23% 13.91% Eno/Durham (6) 169 130' 39 30.00% 5.83% Carrboro(7) 401: 897I (496) -55.30% 13.84% Southern Village(8) 260 0 260 100.00% 8.97% Oakdale(10) 416 677 (261) -38.55% 14.36% 2,897 3,63.9: (742) -20.39% I I I I i i i 1 i i Page 5 i ORANGE COUNTY ABC BOARD—AGENDA FORM Meeting Date:November 15,2022 Agenda Item #4C Regular Session X Closed Session Presenter/Information Contact: Ron McCoy Subject: Statewide Sales Report for October 2022 Attachment(s): 1. Attachment"NC Statewide Sales Report of Spirituous Liquor(Retail and LBD Sales)" October,2022 Brief Summary/Explanations: Orange County ABC moved into 1 Oth place in statewide sales,for the first time in a number of years. Although store sales of liquor for Southern Village in its first month were modest ($52,039), the revenues were enough to elevate us above Concord ABC, just$14,512 behind. With total revenues of$21,610,517,Mecklenburg County ABC placed first in retail store sales ($13,473,180) and LBD/commercial sales ($8,137,337). Wake County ABC placed second in Coal sales($17,8001,642)followed by Greensboro ABC (7,293,952). Total statewide sales were $150,330,096 with an average increase in retail sales of 2.87%. LBD/commercial sales in the state increased by 10.64% with the larger metropolitan areas showing greater increases. Action Requested: 1. Consent Agenda Item. 2. Review and discuss as needed. Financial Impact: See Above Staff Recommendations/Comments:None Page 1 of 2 pages aea� a� � eXae �e sae 2R9 a4aeaeaE � aEae �E OM m m tD m m m m m m N H o In P M o H H vt rr) noa � �n � � stl � � om ugly yr n � modQriar� n tl of in sY �n ra m N m ro rn ^ .-i ra rn m m 01 m m 0 m ol CO �0 m n pt M OO OL H Gl c0 W m tl> t- O IA N O a0 al T n oo N tR pp q oo pOpp �o ID 0 r,of M Mao.4 NN oo n Lq r4 v�Ln vi ui.�i.ti m of ry W � O c0 nW m M N N � u1 N M H tr O H V � ae � a� ;e � �e � xae �eae � � ae � a� � aeae � � ae m n mow c) m�{ m as m v m ID n °$ o ani lwfl onoNobnmmvovnooaa � o m � "oda°o � Cdnrd, �Io ffi � a N N mH N ref n Ln m 11 o 111 0 cc rD3 .ry- n v 8 A �vr '''ppppn � � O1i N "Ln � � `�dn N `� q od LA oon � ti N N r- rl e-f.ti H cc N u �ea� a� a� aeae � f � aea� aea� ae � �ea° � aea� �e � ul M N M N N H O Ol T mmtDoommogm H, j n v� g' 000m � .-� '.-' v� � noo 'nM N M d A O m HD c4 d' r; n 4 rI H e j V LA cI ti l4 <4 fi V1 N cV c m M N tl nn Nry� p c} r� ' lD t011 ILA a1 O O o n O m n 1� �a tD c0 11 1- 7,1 N � QI OHO Q� llVVIl���1 1l1 rl 4 r O h O ' vi' o Q m l0 QQ�� rT NrI 00 a rIf V d`a m ifl 1n H co u1 lD dtl m o m O V a-I Ih t i M M V N V N n to In N M M H H m rl H .-� m tp S td m m urvi w �ma N m wH N w o "n� S o Om1 1pDp L'D tpp m H y o0 O tF O u t0 M pNp V N o m 00 QH� H to N ca N � d' '7 tpCtip pRp 'n uV7 O .N-I CNI ppm�� 4 n NI� M u�1 N vf N m �N � n H o0 n Ca tl n tD to V d' O N m oo a1 n dp' H ^ N l0 tl' INA VI OO IHD n V1 N N m N tl N tD H D1 O H 41 Nr7 n n o rn m m .� ro L2 m 'In' Fl 8�� 1 ry�7 00m 1pOp 'm Co vQ'i,..m-yi °� H N V tl' rO, [III 2c I� Q [m�1 N tN'1 �--1 om' N A V m V N M a-I N ro a�O tl �D n m 00 lD ti O D' n to O 00 N o lD rym H O) o m O O m lD m H m O m o ll1 l Ill p^^ N tiOri mD m /rv�O m m $' `00 l v ma N n n m m 't tD � t Lq ^ m nM tl m �: i m ui tI-�i pppf day l^O n 0mp co ai�a M pip} m m m vryl ^ ai 4mnM H t�' N o01 q n IR ti N H O-1 O2D N I� 4 M an-1 r-1 m N-I o , r-I N .N-1 a •typ ,M IA M V M-tF N N N N N N a-i .I a-I 4 H rl r-4 14 r-- -I N B n N N H 00 m m H m tl HM m M H n OO 00 H lD n m tD OO n p O m oo m o N m n ro P n m H N m m n o00 a o '�u Ln m m m a co m c H m Ln m m m N ID O.--I M m m N v1 a0 a ai o0 c0 p n N n N O n M a O u1 a1 N O� O. to p VI N ti O a1 4 m al M to o OO to o n O w m o o n O to a1 V1 H m ID Q m Vl rn y Gi tD c0 N N c Ca VI ll to ll ll ti' VVV N m 00 Cl n to m V d' ll N H "`f, IYl o H y m H r: r, N ul m ' tl N N N N N N N H H H H H H - rl ri N ri O Q A N w OO N H Iy l lr O n N NN I/1 (rv.� ttll�� a� Q a pp�l cppi � "C m n N m N m N O tD N m m 1n n w w OO n M tD M I/r QI a1 la ry yI M n lD to N 00 'cY n N v� �Wp cs b O7 VI �al^ .Im eO OV .i O - rl N N 2 ry mm O NO m LnN Q m N m N H t m N H Y O oo a a �1 m o o 0 J m � L �Ipp (mj'� m ryN N atl1 j m oo DO 1Oma N s-I � l0 W N 00 Q' P N t0 p c0 Q �n oo o" DMA u Z H � r� tl' 01 vl �O C m to rri ri n H ao vi o to is m v r v o H de a H � "N m 2 0a m ocl 3F qH a m f1'1 V' i V N N f�N N N N�--I a--1 a--1 I-1 H rl H ri�-S H `-1 H m N ^ O r C j I Val ray � -o I w0 c u U pupqC� m auq u c ° O Q Q Q u u Q m u m m ` O Q O 0 0 o nn m � mmt4t� mug u ° �m tea ¢ c °0 � o E 'E 'E 'E '� 'E � i G1 N 2°u c a1QQ orb mQmmQ 'oto c a yum c c c N tA+n Nma �E E oe �w Dc m tg c u u O c o a m a s as +h v n<n+n ° w m S .� c u $ s°e u S Q m u cg ° o U H G ^ G ^� E y — m os o c � D L 'c c a c F � v -ov2 -2 -o D' m a2 v c S N p o m a a 3 ti+ D ro U N m C o ro m` m ro ro ro R 2 E r � ° c m L° .c m 3 �' °t3 oo °o 19n �_ v o m m° m m° m° m° m 9 t� zrc' u' � D OUiu � o ¢ a°c0 � � � z17u � � 'E cH nPN mHN H m c fl N M tl' m m A m cn O N (� tl ID {� m m D ry �7 �{ In tD g H H H H H H H a-I �-I N N r1 N7 N N ta E i V OC Qa 1 z L2 N COUNTY OF ORANGE ALCOHOLIC BEVERAGE CONTROL BOARD 601 VALLEY FORGE RD HILLSBOROUGH, NORTH CAROLINA 27278 919-732-3432 ocabc Qorangeabc.com PAT BURNS Chair ALICE MAHOOD LIZ CARTER,Vice Chair MIKE ZITO TONY DUBOIS,General Manager JUDSON WILLIAMSON October 25, 2022 Orange County Department of Human Rights and Relations I am in receipt of a follow-up on the complaint about accessibility to the ABC store located at 201 Cornelius Street in Hillsborough. The new accessible ramp at this store was built and completed on October 12, 2022, and the accessible parking space moved along with it. The new ramp is 12 feet long and is at a less than 5% grade. Complaint Re-cap. 1. Hard to open doors 2. Accessible ramp too steep Remedies 1. Doors replaced in 2021 prior to receiving the complaint 2. Accessible ramp replaced immediately after receiving the complaint I will consider this matter closed as we have remedied the complaint, so any further information requested seems superfluous. Thank You, Tony DuBois General Manager Orange County Board of Alcoholic Beverage Control Comparative Statement of Revenues,Expenses and Changes In Net Position For the month of October,2022 and 2021 Attachment"B" October October $ % Sales 2022 2021 Variance Variance Retell-Liquor Sales 2,220,463 2:98;091,° 22,372 1.02% WinelMNors Sales 2,897 3;6 9' (742) -20.39°/a Commercial)LBDlMixed Beverage-Liquor Sales 463,542, 430;144 33,398 7,78% Total Gross Sales 2;686,902; 2 631,874 55,028 2.091A Less Taxes Based on Gross Sales 825 976 893;$28 12150 1,9846 Net Sales ;2 060 924_ 2 018,04R 42,978 2,12% Less:Cost of Safes(inc,breakage/adAt8.) ;1,400 776. 1$50616` 41.740 3.07% Gross Profit ti6},148, 659Ot0 1138 0,17% Operating Expenses Payroll&Related Salaries&Wages 179.289 199;0391' (19,750) -9,92% Payroll Taxes 3 122. (8;652, (5,530) -29.55% Emp Retirement t8 544 23;89.2 (5,348) -22.3B% Health insurance 83;044- 8,243 19.63°6 Retiree Health Ins 1 j;612 -A429: 2,083 22,09% Human Resources 372 :245° 127 51.84°k NC401k 5;414 =5,07.Q'• 344 6.79% Processing fees 677 Z04 27 3.84°k Total Payroll&Related 286.974 ':'.-'"28.6;$32; 21 B58 -7.57% Other Operating Expenses = Board Members/MeefingfTravelrrraining 494 42.5 69 16.24% Rent 4,3Q(1 16716 (12,416) -74.28% Lease Amortization 19 748. = 0.00% Repairs&Malyd. (Bldgs) `5;845 91]'; 4,92E 537.40% Repairs&MalnL(Equip.) s,310 "175; 3,735 2134.29°k Utilities,Telephone end Internet 11'47b, 5;"82@, 5,489 92.58% insurance-Business 5109. 5;972- 937 17.12% Store Expenses,Supplies and Bags 21,1W P;iill 10,217 93.88% Travel/Mileage Reimbursement 0.00°k Office Supplies&Expenses 2,281 1,012. 1,249 123.42% Ext,Maintenance Services 2 034 1778 25S 14.40% CenlractlServlce Agreements 7679. = 8 SU2 1,177 18.10% Postage 0.00% Professional Services(legallaudit) 2 859 2035 B23 40.44°h DueslSubscrlptionslLlcenses 303. ""_'302. 1 0.33% Credit Card ProcessinglBenk fees 50,523 40787; 9,742 23.89% TralninglEducallonlMeefing 200, 200 100.00% Burglar Alarm&Security 575: ;'S7B 0.00% Vehicle Expense 3,032 723.63% Uniforms 0,00% Interest(Debi Service) 6 0D11 10;112 (4,111) A0.65% Interest(Leases) 3 789 3,789 100.00% Cash werlshort 242- (183) 425 232.24% Contingencies/Mlsc, 155 57= 98 171.93% Total Other Oper Expense -1 52 985,: 103 7.93' 49,192 4739% Total Operating Expenses 419 659, 362 625 27,334 6.96% Operating Income 240,189; 288j389, (26,198) -9,83% Other Income Investment Income 15T ;220, (63) -28.64% Miscellaneous 0.00% Total Other Income 957 220' 63 28.64% Net Income Before Distributions 24034E 266805 (28,259) 9.85 Statutory Distributions; Lew Enforcement(5%) 14,000` 13;833 167 1.21% Alcohol Rehabilitation&Education(7%) 2 gOQ 19;750: 1,260 6.33% Total Statutory Distribution55;900 33;583 1,417 4.22°h Net Income Before Profit Distribution 2D5 3'46 233;022 27,676 -11.88% Profit Distribution: Orange Courly-GeneralFund 56338; 44"10 6" 14,167 32.081A j Net Income(I l before depreciation 147,01'8 168;i356 (41,843) 22.16°h Depreciation(non-budgeted Item) 34,411 36,746 112,602 162,110 (3%608) -25.97% I i Year to Date Sales Comparison current current Sales "fY2022' €' Change % Retell Liquor 8;297,06@" 8214,32I.. 82667 1.01% i Wine Sales 11;5Q8, 13:2675 (1,,759) 13,26% LBD Sales 4"86 s 1= 1 A5B 930 207 441 14.22% Total Sales ::9 974;887: ?9"fi68'310;. 288,369 2.98% ; Natlncorne(YTD) 182840 31.08% 4 Orange County ABC Board Actual 10 Budget Camper loan For thepstol year ending 00012023 Attachment"C" OCT ITO 2023 Balance % Sties, 2022 Budget Reuniting Remaining Uquor Sales -.919 24,520,730 16,223,222 611.116% -4.07 Vy�5.98 q&Q00 26,492 69.72Y. � IRD 'F ,.�Igi70 -3,602.495 1,936,115 52,74% Gross sales 99 28,160,715 18,185,829 84.58% Tax..based on gross sales ".43Q107 6,617,770 4.315063 55.20% Net Sol..Z 13,870,797 84,39%, Cootell Sales 14,113,975 9,573,907 66.07% Gross projNt 6,'11128;971 4,296,860 62.92% Operallrig Expenses benchmark Payroll and Related Expenses 66 67M Salaries and Wages --"IftlAb. 1,443,584 68.84% P.vr.IIT.xes 12 S 163 162t349 105,392 64.91-A Retirement 21p,410 130,425 61.64% Group Health Insurance 280,999 65.48% 1�'.. — t -- *22,11 Retiree's Group Insurance i11512 'A Human Resources 072: 401k L<,`, 6B.611% Processing fees -18736% Total payroll W.Id expenses 'Wi',!-2011§ 4 2,095,822 1 85.94% Otherop,rallog,arpon... Board MemboralMeetInglTrovelfiraInIng .9. 6,600 3,41 61.67% 3�0: -7"� 3" Rent - - UiO. gi;10Q 1,813 94.52% tease Amortizatlon 19JAIR (79,092) Repalts&Maluiremin—Didgs 19 46,06.0 24,461 61.1 6-A Repairs It Maintenance-Equip. -3 QJD- 20,000. 11,281 56.41-A Utlilties,Teleplione,fnternat "+11,<1d=' 'r1AT 4 95",Q 63,599 68.28% Busfress Insurance 44", _-1.-*;Q6 791000 49,364 GBA2-A Store Supplies,Bags and Expense. 135,000 62,4067 45.98% Employee Travel 1,020 87.33% Office Suppiles&Expenses 4 ' .---, 02 psob 5'806 33.19r% MairdenanceServices 14 : O,�? 18,198 69.93% V.9 7.8,0001 47,294 60.e2-A Service Ajr&ernents(Data/HVAC) • Postage 3;100 2,260 72.9096 1;;n Professional Fees.(lice(auciltimal legal) 10 26,217 74.1)J-A ;1350 i.— Dues&Subscriptions ;-7;. s9B 41900 3.612 73.71% Credit Card processing 3- 67{775 44O00Q 262,225 60.98% Tralning and Educatfun Ma 10,006 8,292 8292% Burglar Alarm and Security J 11209 4,000 6OO61% Vehicle Expense D;51: 19;070 .18,000 3,921 21.78% Uniforms 4,200 4,157 90.88% Debt Service(interest expense) 8A01 83,375 62,422 74.87% 2 - - (15,222) Interest Illea,es) -�Al; Cash over/short sda 322 64.40% Cantingencles/Misc. a --�I-44 5011 541 108.20% Total operating expenses --jL412,62S 872,950 81.82% Total aperatinglPayrall Expenses ---4,690,348 2,9611,773 64.67-A Operating Income -',;h'238,025 36328,097 69.33% Other Income interest Income -116Y- 64 2.060 1,359 67.96% 1.119callaneous -A 1.40111 1,500 100.00 Total Other Income, 2,859 81.69% Net Income Before Profit Distilloullons: 40. 1,330,946 69.36% Statutory Distributions Law Enforcement 112,000 66.67% Alcohol Rehab&Ecl �Qk 6.67%000 168,000. Total Statutory Distributions -1 4z.6;bpp 200,in fitDistribution 000 6.67% Net Income Before Pr 1 :h 47.9-� 1,822.126 1.0501.048 7,68% ProtION.bibufl- Orange County Can Fund -233-3h 70-10,000 466,661 66 67% 0712,2. 584.279 1 Working C.pitf Retained-: 7:iz--846., 1 125 52,07% Amu 131,833 112.602 4MAIS Carltal Outlay —AX6111,11. YTD-r— 'IlUdget 2scipt's-1.1.1 Store#4(Mbanc) Storecoorl'uctlon 1,118,948 89.45% Iiiii 1!)0,000 174,191 91-68% Change 0rderj/ErgInearIrg/PrI,d Achninuir.thm 1,wO Furniture,fixtures and equillument(FFE) 110,260 106005 06.16% Resurface floors/office in 10,000 4,051 40.51% Refrigerator units(five stores) 16,000 12,420 82.80% scutfi.,h Village g1795 T:,V-.tiAS 111 0 (45,111) -10006% Capital Receipts Debt service proceeds if H) "(11416;11,16) (11,219,336) (1,073,183) e8.011A Appropriated fund balance(RSB) (3711.016) 4371,0I5I 100.00-A D-IltSewir-1prinsly.11 Trulst(Chapel Hill North) IS55,192 89,116 (589,694) .660. First Horizon(Mebane Store) .1152,440 152,440 100m 11%50%942) -211- 5 ORANGE COUNTY ABC BOARD—AGENDA FORM Meeting Date: November 15,2022 Agenda Item # b Regular Session X Closed Session Presenter/Information Contact: Ron McCoy Subject: October 2022 Year-to-Date Retail and Mixed Beverage/LBD Store Sales Attachment(s): L Attachment "A" Comparative Statement of Monthly and Year-to-Date Retail and Mixed Beverage Sales by Store for October 2022 and 2021 (Page 3) 2. Attachment `B" Comparative Statement of Monthly and Year-to-Date Retail and Mixed Beverage Sales Rankings for October 2022(Page 4) 3. Attachment"C"Comparative Statement of Fortified Wine Sales by Store for October 2022 and 2021 (Page 5) Brief Summary/Explanations: Comparative Statement of Monthly and Year-to Date Retail/LBD Sales by Store(page 3) In the month of October,total retail store sales were up 1.02%with increases at Mebane (4) (+$24,580, 11.99%) and Hillsborough (1) (+$2,339, 1.42%). Although the new Southern Village (8)brought in additional revenues of$52,039, Chapel Hill North (3)(-$19334, -6.35%) and Ram's Plaza(2)(-$16,461, -3.81%)had significant declines. Overall LBD sales increased 7.76%,with Carrboro(7)up$16,730(23.17%)and Oakdale (10)up $16,303 (27.74%).Although Ram's Plaza(2)remains the top LBD outlet,LBD sales for the month declined slightly,down-$1,858 (-0.65%). Measured by the number of bottles sold (181,171), overall consumption increased by 8,306 bottles,tip 4.80%.The retail sale of mini (50 ml)bottles increased substantially,up 11,137 (16.44%)while the sale of other bottles declined by-2,597 (-2.98%). Year-to-date retail sales ($8,297,008) increased by $82,687 (1.01%) with Hillsborough (1) showing the greatest increase in revenues(+$22,557, 6.64%)(not counting Southern Village) and Chapel Hill North (3) the greatest decline (-$31,105, -2.74%). Eno (6) had the largest percentage decline,down-5.13%. Total liquor sates for the year($9,963,379)were up $290,128 (3.0%). Page 1 of 5 pages ORANGE COUNTY ABC BOARD—AGENDA FORM Meeting Date: November 15,2022 Agenda Item # 4b Regular Session X Closed Session Comparative Monthly and Retail/LBD Sales by Store Rankings(12age 4) Ram's Plaza(2)remains the leading revenue producer in both store sales ($415,468)and LBD sales($281,896). Carrboro(7)was second in both categories($407,086 in retail store sales and $88,925 in LBD sales) followed by Oakdale (10) ($346,927 in retail sales and $75,080 in LBD sales). Comparative Monthly and Year-to Date Fortified Wine Sales( ap ge 5) Sales of fortified wines declined by -$742 (-20.39%) in October. Meadowmont (5) and Eno (6) saw increases($65 and$39) while Carrboro declined by -$496 (-55.30%)and Oakdale (10) declined by-$261 (-38.55%). Action Requested: 1. Consent Agenda Item. 2. Review and discuss as needed. Financial Impact: See Above Staff Recommendations/Comments:None I i I a Page 2 of 5 pages Orange County Board of Alcoholic Beverage Control Comparative Statement of Monthly and Year-to-Date Retail and Mixed beverage Sales by Store For the month of October,2022 and 2021 Attachment A" Monthly Liquor Soles %of Retail Sales October,2022 October.2021 dl ere ce %Increase retail safes Hillsborough(1) 16ti 954 164,615; 2,339 1.42% 7.52% Rams Plaza(2) 415;468� 431,929- (16,461) 3.81% LBJl% Chapel H111 North(3) 2851391 04473 (19,334) -6.35% 12.84% Mebane(4) 229,fi10 205;030', 24,5B0 11.9994. 10,341% Meadowmont(5) 187,567 193,0264 (5,459) -2.83% 8.459, Eno/Durham(6) 129,673i 133,379! (3,706) -2.78% 5.84% Carrboro(7) 407;08¢ 412;408. (5,822) -1.41% 18.33% Southern Village(8) 52,Q39 `Di 52,039 100.00% 2.34% Oakdale(10) -; 346 927 352 731 (5,804) -1,65% 15.621% — -- 2,220.463 - 2198�091• 22,372 1.02% LBD %of LBD sales Rams Plaza(2) 2$1;J9f 283;754 (1,858) -0.65% 60.81% Mebane(4) l;l09' 1,217 (108) -8.871% 0,24% Meadowmont(5) 16 53,2 14 201! 2,331 16A1% 3.57% Carrboro(7) 88,9251 72;195; 16,730 23.17% 19.18% Oakdale(10) 75 080 58s7TT, 16,303 27.74% 16.20% 4 7.76% TOTAL 2 684 0.05 2z62b_23S' 55,770 2.12% Total Bottles(October) _ .`181471 '';_ 72,86$;:. 8,306 4.80% 16Donly 17836J _ 18070j (234) -1.2996 Retaif(mJnls) 78885 '67,748.:i 11,137 16.44% Retail(other) 844A 8704J' 2,597) 2.98% Year-to-Date UauorSales %of Retail Sales Through 10/31/2022 Through 10/3112021 di a ence 961ncreose retail safes Hillsborough(1) 641',897 619 3g0' 22,557 3,64% 7,7494 Rams Plaza(2) i 576,909 1598,875 (21,966) -1.37% 19.01% Chapel HIII North(3) 1,109,447 1134,551 (31,105) -2.74% 13.30% Mebane(4) 8091701 796 761: 19,000 2.409/. 9.76% Meadowmont(5) 729,590 701960 27,730 3.95% 8.79% Eno/Durham(6) 492,972 519 640 (26,668) -5.13% 5.94% Carrboro(7) 1,522;381 1499;562 22,819 1.52% 18.35% Southern Village(8) 52,039 0-1 52,039 300.00% %0,63 Oakdale(10) 1,368,072 1,349;791: 18,281 1.35% 16.49% 8,39ZAM 82,687 lAl% LBD %of LBD sales Rams Plaza(2/9) - 1055;900 - - 995476p 60,424 6.079 63.37% Mebane(4) 4 3fZ7 4;191 116 2.77% 0,26% Meadowmont(5) 53,561 37948. 15,613 41.14% 3.21% Carrboro(7) 302;807 250 221 52,586 21.02% 18.17% Oakdale(10) 249,796 171,994 78,702 46.005/ 14.99% _1,666371 1458,930.E 207,441 14.22% TOTAL H;963;3;79 9 673;251: 290,128 3.00% i Page 3 Orange County Board of Alcoholic Beverage Control Comparative Statement of Monthly and Year-to-Date Retail and Mixed Beverage Sales Rankings For the month of October, 2022 and 2021 Attachment "B" Sales Rankings(Wine/Liquor)(Monthly) Retail Sales iltg./wine) October,2022 RANK Rams Plaza (2) 45�468 1 18.71% Carrboro(7) ;."4 ,0$,fi 2 07 18.33% Oakdale (10) 346,927 3 15.62% Chapel Hill North (3) M91 4 12.94% Mebane (4) 229:6<10':. 5 10.34% Meadowmont(5) ;; !: :..1$ , 67. 6 8.45% Hillsborough(1) :' G.6-954 7 7.52% Eno/Durham (6) r,;_.---_ 129-613 8 5.84961 Southern Village (8) el,2 039 9 2.34% -2.f22 ;463 LBD Rams Plaza(2) - ' 181$96 1 60.81% Carrboro(7) k :'88 925, 2 19.19% Oakdale (10) _:7508:0 3 16.20% Meadowmont(5) ' Mebane(4) 1109 5 0.24% •.4fi3-42 Page 4 i I i I i i i 1 1 Ili ` ` 0mum0e County Board of Alcoholic Beverage Control Comparative Statement mfYomr-to'Duio Fortified Wine Sales byStore For the month mJ October,2O22 and 2O31 Attmchment ^C° Year to Date Sales %of Retail Wine Sales Through 10/3112022 Through 10/31/2021 difference ?/.increase retail sales Hillsborough(1) ' 10 (148) 'S8.73!� lS9�� Rams Plaza(Z) ' (48) '7.28% 21.09% Chapel Hill North(3) (88) '17.O�� 14�81�K Mebane(4) '` � , ~ (65) '38.4696 3.59% K4eudmmmunt(S) 65 19,23% 13.91% Eno/Durham(6) 39 30.00Y6 5.83% [arrboru(7) 857, (496) '65.30Y6 I3.84& Southern Village(8) �� ^ `"� 260 100.00% 8.97% Oakdu|e(1O) 143G% �8g7/ 3g� (742) 'lO���� ` Page ` _ ORANGE COUNTY ABC BOARD—AGENDA FORM Meeting Date: November 15,2022 Agenda Item# 4C Regular Session X Closed Session Presenter/Information Contact: Ron McCoy Subject: Statewide Sales Report for October 2022 Attachment(s): 1. Attachment"NC Statewide Sales Report of Spirituous Liquor(Retail and LBD Sales)" October,2022 Brief Summary/Explanations: Orange County ABC moved into I Oth place in statewide sales, for the first time in a number of years. Although store sales of liquor for Southern Village in its first month were modest ($52,039), the revenues were enough to elevate us above Concord ABC, just$14,512 behind. With total revenues of$21,610,517,Mecklenburg County ABC placed first in retail store sales ($13,473,180) and LBD/commercial sales ($8,137,337). Wake County ABC placed second in toai sales($17,8001,642)followed by Greensboro ABC(7,293,952). Total statewide sales were $150,330,096 with an average increase in retail sales of 2.87%. LBD/commercial sales in the state increased by 10.64% with the larger metropolitan areas showing greater increases. Action Requested: 1. Consent Agenda Item. 2. Review and discuss as needed. Financial Impact: See Above Staff Recommendations/Comments:None Page 1 of 2 pages ae � aeae aeae'a� aeaea� U3 � mae � 0 N mo IN-1 Imm :r Lro imOI (I � vmwm m o o lri Inn' oo v N ri j q In o � N IIl a n rl m 0d o A 13 -1n ID In N ID N Io al n d H ID In 0 m m m al� H C OO 10 orv0 ',Ln oo"L;LI rl o 00 m n co a2 11y!lppp��� NNd ro 06 t Oi N IS pl m:(n m In m MIvl cri m n vi In .H ti .� N .d-I 00 N N 00 n In'(}I m N N I-I tS1 N In N ri m r�^r1a{ c-I d aIne � N-1rl Nae � a� a� ade � xn aae m d h m d c5 al f! C�.,^ c�O ��mjj a~a Nv [OlNI a o 0~0 l�D I� o W 0M0 000 n m n IXl '.OV' m d n DO a0 O 0 000 COM 000 `�` n n IO N O V' �-I LOn o Ln n O 0 N m o n Ol a 1n m n Iz O I' 111 O a N OD a0-I M dll�f M n O:_!C d01' tD n 1n N '1 O 00 00 Ln IN I'td01 0000 P" n tI 0n0. P'1 ai a� � � � aeary(re77N�(.� a� ae�aNN�=a� a(yca^: a° a� aa�lae � aryel � �Ina� ae � a° � ae ae W In M 00 a'1 odl':ii'm n ttl uni O O OHO OO N H H 1107_ o n W In M M m Vf ID m (n Ill 00 d n n O N A 4 q u1 H I4 N H (�1 L! N cV m r1 N In M (J b d' C .0 pp�� 1^� pp S �n ' INn udj I11 N at O O VMl n.O N l0 N n n 10 lN0 to n -I-1 N l0 01 W 1, "0 .-T ri N I7 n O M lIi':e-I'06 Vl llp pp�� 4 N 00 e} (/1 d' ri 07 ri O yl.m I o0 In lD d $ t�rny In.Vl H (n O V I-I h Iy m M d N h III i0 In N M M ri H r-1 m r1 ei H V, m c S Iri 00 -0 IO so y� pp 0 M In IM1�Ol QI bJean n O,-vs to H' pp�1 aopp pp 11�/II N 40 _"1 N a'-1 00 In 0 O jI'1 - a0-I M ". Op O:�. � O V d' l0D M.'N�.d .i lG.O 00 Ob N � In N..O] � �,�•.'1 .�-.N. Vi L]'. 1��I/ppp� O N OI N N 1n A pmmp'm N n-ln N,l)1 In .y N'.Q1 m lD.m pMppp pay OrvNal 'o: h V Md.,O OO OnO, a~1 1M1 �;a v~l M"N N i+l pp 'c0i` to h �Nn O n H D m n pIN Mry GO co N.pNp rydy N. M lO,m H Ia�1 pp� Io~y yy 0 ad1 0N� n O al In 00 ',IO d 0p0� ul -I (D Q 1� �lmnD Ol ami I0^�0 In ci IO .b-i m IUD ^0^ O taR.MlID N a1 M N cdi f+1 C N ci rI N O D '�'� ad1 N R Q1 O d lD n m Co ID d M N lLi CY a-I.-1' c-I 01 la DI O .' 'd OpIn n00 0l M Nn01 00 N m m M 1IpY1 M 10�6 � M N 01 lIt O 001pp .0 aW ' d N l r (4 m Zl r AryI I�0dE m 0 M I+ � ' mal M OD I/ d .-i N N N i 'l0an--ii1 `o r1 e-I e-1 � � E N (V H m M - ID H'i0 d' d. 11"M H n 00 m N ID of co-m,v..- - p m In to 01 N Gp-a+ n m.o 1� m oo H In d� Nry In o m �`D d O) 0 m Io al O-d H m'M In In �" N N ID m iYl In co V 0o O W a m m N {lI ao O 00 b. b n N N N b n,f(nn d o In In ' IInn l0 O lD In n-O 00 M O O ^ O"l0 Ol In ei m ID m. QI IHD o00 N N o W ul ap �D::ID In d sT N m o0 0a n ID:1n C d :M ry H ma p u1 In V d N N.N N N TV N W 'i.i H H-.,a•-I e-1 a-1 e-1 r'� rl e-� 11�� Q m N n'lD NN - pryp - NN} (a0p H e}� �pn0 d II1 In �L. N rq I- I^n .I-01 N D QN 0 IN7 1114 INS M nl loll 1� 00 a0' W 00 lm0 N M � In Idn 011 0^�1 100 m ryry ��1pp M N W IDn n SD I0 � In (Yry� od a V ONO In IHn N � pM� O O w ^ O 01 yl H In N n al n n d-.<l M N M N d' N H m m d m .-I N N �-1 10 m I/f Id-i I`I a9. Q 00 df N' c-I rl r-I �' m ❑ lO 01 Q ry m N m 00 O O � � J u ae U O ID O m o m IY of IO�M.In N 00 ry n N 9 n M H H - M M H W Ir1 d Q w m ID m m �(nn rn l0 m In to N m 0 �Inn N m 01 v�(ll �(nn m m o o m 0 I-+ I-V 01 Q. V H m m N I-1 In of 01 ID,,''.N 00 In n m ID O In d Ol n O H d 02 ill ct C ° J C M IU I11�0.�� �YM7 o I�Iti 00 u1'{Nd N r- IIN�D IO(0yp of 1On O rytl7�d�I��n ��ny <t O b N a I Vn' N n m O C00 ll N,."I N I-i ti 00 Imn IO NV �� N In N ci O H Lq U tt N _ 0 O O (� (M� Vj M d tlf V N N-N- N N N[1.-I r-I ri rl H �-I a--I c-I N rl H.-I ^� O ry ^ Ol a} Q C •'� - N � ID e`1 y .� '3 ❑ ak N H N v O ¢ u S u u u m m ,o 0 0 0 0 rL �u aOl� uu aaq ¢ a ¢ a c u = °n E E E E E � u o` tg 1� o c o v Q a "a a+Ni}+Mn dir uni"I- 8n+Hi1 ac m p u o u o a A A A A A ai p j o a� _ E v ° 'o a ; c c c°� Y a u c c s c F y v v -E v ii u 'J Y 0 3 ° E S u5�'c = 3 E ° ° `o o r > % a m° ° a o o a a O m f0 o 00 r `� o o m L° `° ,y m m m m m o Q 3 U' z I`- ❑ u a -O u 2 `� ° O Q m ❑ u Z C7 u 3 a�i .� .-+ N o N m .-+ N F° - E n ° N E N M d N In n m l(1:G ~ N�.I ry1Yll d In ID n oa m O H an d In In B W H ai a-1 N H H H ei H N N N N N N N O o a m ID Z 1° 0C N ORANGE COUNTY ABC BOARD—AGENDA FORM Meeting Bate: November 15, 2022 Agenda Item# Regular Session X Closed Session T Presenter/Information Contact: Office Staff Subject: Management Updates as of November 10, 2022. 1. Law Enforcement The report for October will be available at the meeting. 2. 'f111'ater Filter/Coolers When we called the water fliter/cooler company to add a unit to the new store in Southern Village the price for the new unit was double the current rates for the other 9 locations. After a fuzzy explanation and refusal to match the price at our 9 other locations we decided to price out new options from other companies. Ultimately, we chose a different company and saved money overall. I 3. Smart Safes We ordered a new Smart safe The Smart Safe company completely changed their business model forcing us to look for alternate options. We will be transitioning to Loomis in January at a significant cost savings. 4. OC Human Rights & Relations letter The board received a second letter from this agency involving a complaint about accessibility to the old store in Hillsborough. We replaced the doors as part of the star® update project last year. We had the contractor for the Mebane store pour a new ADA compliant ramp on the other side of the building to take care of this issue. Legally the store might not have to be brought up to ADA standards but once we had been made aware of the situation it just seemed like the right thing to do. The second letter was sent before we completed the ramp and I i responded with the attached letter as this should be a closed matter. Any further correspondence I will ask our lawyer to be involved. S. Mebane Project Timeline The store construction started on January 3, 2022. There has been a major delay on the windows which will push back the store opening to mid-February of 2023. A temporary parking solution has been worked out for the period when the old store is being torn down and new parking lot Installed, and new store is operational. 5. health Insurance A minimal 5% increase in heath insurance costs keep it under the currently i budgeted amount so we will peep the same insurance. No vote needed. 7. New Board Member Recommendations i We screened interested candidates and made a recommendation to the BOCC. 8. Bourbon Lottery i The annual Bourbon Lottery will be held in December after we receive all stock. � I Page i of-1 pages { , i ORANGE COUNTY ABC BOARD 1 1 Meeting Date: November 15, 2022 Agenda Item# Co ' I Regular Session i Presenter/Information Contact: Angela Willoughby&Taylor Jackson Subject: Retentlon Benefit Brief Summary/Explanations: ' I Attachment: Proposed Retention Benefit Policy The employment market remains very competitive; staff continues to look for opportunities to increase recruitment and retention of employees. The proposed Employee Retention Benefit is an updated version of our current policy and includes a scale based on same years of service as our vacation policy. I The updated policy includes all employees and higher percentages for all employees. The updated policy will allow us to better attract new employees as well as retain our current loyal employees. i Policy update will need Board approval i i I i { ' !I i I I 1 Orange County ABC Board Policy and Procedure Manual Employee Retention Benefit The Employee Retention Benefit is intended to reward employees for continued loyal employment with the board and is based on years of service. Employee Retention Pay Schedule: Ernpiayee Retention Scale Employee Retention Scale FT PT FT/ PT 1 Year 1.50% $100 2 First24 Months 2°0 Years 1.75% $125 3 Years 2.00% $150 _5 Years 3% 4 Years 2.25% $175 6-9 Years 40 5-9 years .50% $250 10 -14 Years 5% 10-14 Years 3. % $325 15-19 Years 4.00°0 $400 15 -19 Years 6% 20-24 Years 4.75% 8475 20-24 Years 7% 25 Years plus 1 5.50% $550 25 Years Plus $% <500 ho s Eligibility for the first Year employee: Any employee who starts on or before June ls' is eligible for the Employee Retention Benefit and anyone hired after that date is not eligible until the following year. Eligibility after the first year: All papttime and full time employees who work 500.heuFs or meFe and all Full Time empleyees are eligible for their applicable Retention Benefit level based on length of service. Completed Years of Service: A completed year is a calendar year and any part of a month more than 15 calendar days qualifies as a full month of service. Annual Salary/Wages: Salary/wages include all pay earned through salaries and wages received during the period December 15t of the prior year through November 30t" of the current year. The only types of payment not included in the calculation is: > Prior year retention benefit payment > Lump Sum Check if applicable Vacation Payout Separation: Retention pay is not pro-rated or paid when employees separate during the year. The Employee Retention Benefit pay will be included in the first pay period of December. 4-3 11/15/2022 Orange County ABC Board Policy and Procedure Manual Employee Retention Benefit The Employee Retention Benefit is intended to reward employees for continued loyal employment with the board and is based on years of service. Employee Retention Pay Schedule: Employee Retention Scale Employee Retention Scale FT PT FT/PT 1 Year 1.50% $100 First 24 Months 24% 2 Years 1.75% $125 3 Years 2.00% $150 2 -5 Years 3% 4 Years 2.25% $175 6 -9 Years 4% 5-9 years .50% $250 10- 14 Years 5% 10-14 Years 3. %1 $325 15-19 Years 4.0090 $400 15- 19 Years 6% 20-24 Years 4.7 % S475 1 20-24 Years 7% 25 Years plus 5.50%j 500 ho$550 25 Years Plus 8% s Eligibility for the first Year employee: Any employee who starts on or before June 1s' is eligible for the Employee Retention Benefit and anyone hired after that date is not eligible until the following year. Eligibility after the first year: All employees are eligible for their applicable Retention Benefit level based on length of service. Completed Years of Service: A completed year is a calendar year and any part of a month more than 15 calendar days qualifies as a full month of service. Annual SalarylWages: Salary/wages include all pay earned through salaries and wages received during the period December 1st of the prior year through November 30th of the current year. The only types of payment not included in the calculation is: > Prior year retention benefit payment > Lump Sum Check if applicable Vacation Payout Separation: Retention pay is not pro-rated or paid when employees separate during the year. The Employee Retention Benefit pay will be included in the first pay period of December. 4-3 11/15/2022