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HomeMy WebLinkAboutAbstract for Joint Meeting Discussion Items 1 ORANGE COUNTY BOARD OF COMMISSIONERS MEBANE CITY COUNCIL JOINT MEETING AGENDA ITEMS ABSTRACT Meeting Date: March 19, 2026 SUBJECT: Joint Meeting Discussion Items DEPARTMENT: County Manager/City Manager/County Planning/City Planning/County Environment, Agriculture, Parks & Recreation/City Recreation& Parks/County Transportation Services/County Emergency Services ATTACHMENT(S): INFORMATION CONTACT: As noted in "Background" section Travis Myren, 245-2300; Richard White, 304-9206; Preston Mitchell, 563-5901; Cy Stober, 245-2575; Ashley Ownbey, 563- 9990; Kirk Vaughn, 245-2153; David Stancil, 245-2510; Aaron Davis, 304-9225; Kirby Saunders, 245-6100; Ian Fowler, 245-6160 PURPOSE: To discuss topics of mutual interest between the governing boards of Orange County and the City of Mebane. BACKGROUND: 1. City of Mebane and Orange County Comprehensive Land Use Plan Updates The City of Mebane adopted its 2045 Comprehensive Plan in December 2025. Orange County has been engaged in the process of developing its 2050 Land Use Plan since 2023. Approximately 30% of Mebane's incorporated area and just under half of Mebane's "Planning Area" lies in Orange County. Much of the City's Planning Area in Orange County is not currently served by utilities and remains in Orange County's planning jurisdiction for zoning, permitting, and environmental regulation. Staff have communicated about identifying similar "Development Activity Centers" or "Activity Nodes" on their respective Future Land Use Maps (FLUMs). Both FLUMs generally share a common vision of the areas around Mebane's incorporated limits in Orange County: lower density residential or agricultural land uses, with the exception of the Buckhorn Economic Development District (BEDD). Orange County is proposing "conservation subdivisions" in proximity to the city's extraterritorial jurisdiction that would allow for smaller lots in exchange for larger dedications of open space surrounding a development. Mebane's adopted FLUM is available at this interactive link: 2 https:Hcitvofinebanenc.gov/2045-flum/ and within Attachment 1a; Orange County's draft FLUM is shown in Attachment 1 b. Historically, Mebane and Orange County collaborated on planning for the BEDD, investing in utility extension and joint land use planning for this area. These utilities were originally constructed by Orange County using federal grants and Article 46 tax funds and are now owned and operated by City of Mebane. Mebane's connection policies require that a petition for voluntary annexation be filed with the City in order to receive municipal water and sewer service, often placing newer developments within the City's zoning authority. The Boards can discuss issues related to this item as necessary, and staff will be available at the meeting. Attachment la — Mebane 2045 Comprehensive Plan Slides Attachment Ib — Orange County Land Use Plan 2025 Slides 2. Water and Sewer Capacity Opportunities and Limitations — High Level Overview The City of Mebane provides water services to the businesses located at the Buckhorn Economic Development District, and many of the residences to its west. The City provides wastewater services to the BEDD as well as much of the Efland community, a result of previous financial and capital improvement partnerships between Orange County and Mebane. As provided in the City of Mebane's Wastewater Collection and Treatment Facility Annual Report (available by clicking on the following link: https:Hcityofinebanenc.gov/documents/2024-2025-annual-wastewater-collection- treatment-facility-report/): Every day in Mebane, nearly 1.9 million gallons of wastewater are collected from our homes, businesses, and industries. This wastewater travels through more than 129 miles of sewer lines and is carefully treated before being safely returned to our waterways. The system is funded almost entirely by the monthly user charges paid by our customers. The City's wastewater system includes more than 6,400 service connections and 21 pump stations that help move wastewater where gravity alone cannot. To keep the system reliable, crews also perform regular maintenance, such as cleaning over 12 miles of sewer lines during the past year. At the wastewater treatment plant, the City can currently treat up to 2.5 million gallons per day using a combination of physical, chemical, and biological processes. The heart of the system is a biological process that uses naturally occurring bacteria to break down waste and protect water quality. Because Mebane discharges into a small local stream, the plant must meet some of the most stringent water quality standards in North Carolina. These high standards apply year-round, even during storms when flows are much harder to manage. To meet the needs of our growing community, the City of Mebane is expanding the wastewater treatment plant. This project will increase treatment capacity from 2.5 million gallons per day to 4.0 million gallons per day, with construction scheduled for completion in 2028. The expansion will ensure that Mebane continues to provide 3 safe, reliable, and environmentally responsible wastewater treatment for years to come. The Boards can discuss issues related to this item as necessary, and staff will be available at the meeting. No Attachments 3. Proposed New Schools in Mebane - Orange a) Proposed School Site(s) As part of the 2024 Bond Projects, Orange County Schools is planning to build a new Elementary School facility on County owned property next to the existing Soccer.Com Center. The school district is still in the process of site testing and initial planning for the new elementary school. If there is sufficient space, the school district plans to place the facility on the 37.79 acre parcel to the east of the existing Soccer.com facility. In the development process, the county and the school district will move to have the three continuous parcels of Gravelly Hills Middle School, Soccer.com Center and the expected Elementary School all annexed by the Town of Mebane. The site plan for the Elementary School may also recommend making changes to the existing roads that serve the middle school and the soccer facility to allow for better vehicle stacking during drop off and pick up, improving traffic flow on West Ten Road. The Boards can discuss issues related to this item as necessary, and staff will be available at the meeting. Attachment 3a — West Ten Site Plan b) Potential Recreation Considerations The construction of a new Elementary School at this site will have two impacts on the recreation options in that part of the county. First and most directly, the use of the land for education will permanently set the boundaries of the Soccer.com Center, which was previously set to expand. However, the construction of parking lots for the elementary school will provide additional parking for soccer events during off-school hours. The County already has a use agreement with the school district for use of parking during off-school hours. The second impact for recreation options is still being explored during the school design process. Municipal, County and School District staff are reviewing the possibility of expanding the gymnasium for the new elementary school for community and recreational use. Staff are planning a trip to Rashkis Elementary School to review a prior experience of oversizing an elementary school gymnasium for community uses. The Boards can discuss issues related to this item as necessary, and staff will be available at the meeting. No Attachments 4 c) Potential Emergency Management/Sheltering Considerations As new public schools and recreational facilities are proposed, the inclusion of features that improve resilience and support community protective actions during disasters should be evaluated. The County maintains agreements with the school systems for the use of facilities as mass care shelters and recommends that all new schools be developed with this in mind. By incorporating criteria from the American Red Cross, projects can gain the secondary benefit of increasing mass care shelter readiness alongside their primary function, allowing facilities to double as emergency shelters when needed. Key features that may require intentional consideration are mainly in the electrical and HVAC systems design. A facility must, at a minimum, include a generator interconnect with an automatic transfer switch that services lighting, communications, refrigeration, food preparation, and HVAC servicing the shelter zones. Additionally, Orange County routinely operates co-located pet sheltering in partnership with Animal Services, which requires at least one separate room or zone for pets that has sufficient outdoor air exchange and avoids returning shared air to the other zones. Other features, such as ADA accessibility, adjacent rooms for medical isolation, staff use, special populations, and storage, enough restrooms and showers, and a kitchen with cold storage and food prep equipment, are also necessary; however, newly constructed educational and recreational facilities typically meet many of these needs in their core designs. The Boards can discuss issues related to this item as necessary, and staff will be available at the meeting. Attachment 3c—American Red Cross On-Site Shelter Survey RECOMMENDATION(S): The Managers recommend the Governing Boards discuss the topics listed above and provide appropriate direction to the respective staffs. 5 �� The Manning Area Mebane Corporate Limits 1i.11t(t Mebane Extraterritorial Jurisdiction Area of Interest for the Comprehensive Plan Full Planning Area for the Comprehensive Plan • � �•� Water Bodies ►ii Major Road/Streets in and Around Mebane \I 6 Goals & Objectives Goal #1 : Vibrant downtown Goal #6: Welcoming and inclusive community Goal #2: Safe, walkable, and ��I Goal #7: Flourishing and innovative bikeable streets local businesses Goal #3: Protected natural areas Goal #8: Sustainable and dependable infrastructure Goal #4: Celebrated cultural history rl�rV� Goal #9: Range of community services and community character w�V Goal #5: Plentiful recreation Goal #10: Abundant and affordable housing choices 7 Alamance County I <--I Orange County Future Land Use Map :1: This scenario prioritizes compact growth,connected vibrant centers, I �� reuse over sprawl, preservation of natural and rural lands,and ' people-focused design. White-tevel•Pb O � u u` /�. A. FUNCTIONAL RESIDENTIAL MIXED-USE& EMPLOYMENT d O_4 ake O Lebanon•d.�� \\� OPEN SPACE COMMERCIALGran _ Ni7—h—1 O ii � 7 r---- Meaane Lake a a�'Eenter 5t—, 70 Agriculture Rural Living Downtown Institutional&Innovation a� j �.,=� • OpenSpace-Conservation Suburban Neighborhood Mixed Use Industrial-Light tr+�d 4 y 70 Open Space Recreation Urban Neighborhood Neighborhood Center Industrial Heavy �• 0, ..> y Ry © ,,.n - 40 777 Multifamily Residential Rural Crossroads - / - '1 �t Regional Commercial A L: I n•�d �. urc Center o. ) �c ((( x 0 1O O� 1 Notes: � • The"place types"shown on the map are described in the subsection that follows the map. • The uses associated with each are the predominant uses. Other uses,though not listed in the place type description,may be compatible and appropriate. l • Some areas on the map reflect what currently exists today,some are more I aspirational in nature,and others are a mix of what exists today and what could \I be in the future. I • Any changes in the current development pattern would be the result of I Orange Coenty individual property owners choosing to make a change. Alamance County I --> MEBANE 2045 Land Use Plan 2050 Public Review Draft 4 e Qy t - 9 4 . s' � moi. Project Timeline 3 Phase 2: Phase Phase Phase 5: Identify New Evaluate Develop the Adopt the . _ Issues and PlanningPlan Plan Opportunities Influences Summer Fa ll 2023 Fall 2I A 4 Aft. pring2024 jdN Fa ll 2025` 2023 to Winter to Winter to to Spring 2024 2024 Fall 2025 202 Community Engagement Window#1: Community Engagement Window#2: Confirming Community Aspirations Testing the Conservation and Growth Framework [COMPLETE] [COMPLETE] Community Engagement Window#3: Unveiling of Draft Plan PUBLIC ENGAGEMENT 1 KI - V� s � on Themes • Continue to Pr. Watersh • . Area s a nd • . - Spaces and . Agricultural • _T / CULTIV,�TE - �'� 5U5TAIhJAELE �` DE1fELOPMEhJT , (��port�nitiesf�r 5ustain�ble � Attainable, Equitai�le Transpnr#a#icon �--; Housing and Sys#en,�and E�anarnic i Tir Empl�ym�nt I�evel��men# ' Ini#ia#fives 11 r 'r 1 . Agriculture, Working Lands, and Open Spaces Z. Community Equity 3. Economy and Employment 4. Environment, Parks, Recreation 5. Housing Attainability 6. Regional and Local Growth 7. Resiliency 8. Services and Community Facilities 9. Transportation and Mobility 12 • Land Use Plan Status & Purpose Recap Staff September = October WASMPBA&Joint Planning Agreement Staff y° (Rural Buffer) • • • Watershed Regulations Staff Hillsborough Utilities Town Management& Utilities -77 Rural Activity Nodes Staff NovemberCommunity Septic&Wastewater Treatment Tony Whitaker, P.E., Board of Health Groundwater Resources C.J. Cornette, PG, Applied Resource Management, PC Conservation Subdivisions Randall Arendt Demographic Update & Housing Gap Staff Discussion March 21 (Retreat) Housing Markets &Affordability Yonah Freemark, Urban InstituteMarc OWASA Utilities OAWASA Staff ' Affordable Housing Roundtable Affordable Housing Partners, Chambers, and County Spring 2026 Discussion of Draft Plan Recommended Commissioners &Staff Actions t 13 h I � �� • • I • � Mc4. � �fa19wk7 r3 1 .� 3Y3 F:RANA IDI r \ � n �� F 137I:GSB=E�1;oUG11 - g Conservation&6rawth Framawark [desarrata':n had d or P ewvation Rural Suffer Neghborhood I► ^ � _ + Rural Re®denual •' £,..re" Neighharhgad ek r< 1 3-sral Act-N Node Area �•d Addltlonanal Hap Fea[uns ® GHAPF. 3fi l:L- . 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Conservation Plan ��tf al�rande CHAPEL H11 CARRBURO Qcnnnq boundary i 1 f �� .Municipality ••+!��� � I - � Extra Territmnal]uri�iction �• ■SUHare Watar . Q Craical--hed .Environmental and Wildfire Habitat 18 Attachment 3a 1 geF - � rl � Ww— C.N� 19 American Red Cross Red Cross On-Site Shelter Survey Form The Red Cross surveyor records the information on this form. (Instructions and definitions below form.) Site Name: Address: Red Cross representative: Red Cross contact info: Person completing form: Date completed: Check and describe all modifications that may be required to use this site as a shelter. Refer to the last page for definitions. ❑ Accessible Parking' ❑ Accessible Sidewalk or Walkway2 ❑ Accessible Entrance3 ❑ Accessible Route to Service Areas4 ❑ Accessible Toilets5 ❑ Distraction Reduced Area6 ❑ Accessible Sinks' ❑ Accessible Shower Facilities$ ❑ Power Supply Access9 ❑ Refrigeration10 Other Needs and Details: AREA INFORMATION: Most facilities have multiple, separate spaces available that can be used. Record details about each area. Area Name": Length: Width: Sq Ft of Area: Intended Uses: ❑ Dormitory ❑ Feeding ❑ Safest Refuge12 ❑ Reception ❑ Client Meeting Areas ❑ Pet Shelter ❑ Administration/Storage ❑ Client Isolation Area Windows in the Area: ❑ Y ❑ N Long or Open Roof Spans in Dormitory: ❑ Y ❑ N If any of the items below are accessible to multiple areas,please split them up amongst the areas. Total Number of toilets: Number of Accessible toilets: Total Number of showers: Number of Accessible showers: Total Number of bathroom sinks: Number of Accessible bathroom sinks: To Be Used by Red Cross Surveyor MC Red Cross On-Site Shelter Survey Form V.1.0 2024-08-26 20 AREA INFORMATION: Most facilities have multiple, separate spaces available that can be used. Record details about each area. Area Name: Length: Width: Sq Ft of Area: Intended Uses: ❑ Dormitory ❑ Feeding ❑ Safest Refuge ❑ Reception ❑ Client Meeting Areas ❑ Pet Shelter ❑ Administration/Storage ❑ Client Isolation Area Windows in the Area: ❑ Y ❑ N Long or Open Roof Spans in Dormitory: ❑ Y ❑ N If any of the items below are accessible to multiple areas, please split them up amongst the areas. Total Number of toilets: Number of Accessible toilets: Total Number of showers: Number of Accessible showers: Total Number of bathroom sinks: Number of Accessible bathroom sinks: AREA INFORMATION: Most facilities have multiple, separate spaces available that can be used. Record details about each area. Area Name: Length: Width: Sq Ft of Area: Intended Uses: ❑ Dormitory ❑ Feeding ❑ Safest Refuge ❑ Reception ❑ Client Meeting Areas ❑ Pet Shelter ❑ Administration/Storage ❑ Client Isolation Area Windows in the Area: ❑ Y ❑ N Long or Open Roof Spans in Dormitory: ❑ Y ❑ N If any of the items below are accessible to multiple areas, please split them up amongst the areas. Total Number of toilets: Number of Accessible toilets: Total Number of showers: Number of Accessible showers: Total Number of bathroom sinks: Number of Accessible bathroom sinks: Please print additional pages for each area being surveyed. To Be Used by Red Cross Surveyor MC Red Cross On-Site Shelter Survey Form V.1.0 2024-08-26 21 AREA INFORMATION: Most facilities have multiple, separate spaces available that can be used. Record details about each area. Area Name: Length: Width: Sq Ft of Area: Intended Uses: ❑ Dormitory ❑ Feeding ❑ Safest Refuge ❑ Reception ❑ Client Meeting Areas ❑ Pet Shelter ❑ Administration/Storage ❑ Client Isolation Area Windows in the Area: ❑ Y ❑ N Long or Open Roof Spans in Dormitory: ❑ Y ❑ N If any of the items below are accessible to multiple areas, please split them up amongst the areas. Total Number of toilets: Number of Accessible toilets: Total Number of showers: Number of Accessible showers: Total Number of bathroom sinks: Number of Accessible bathroom sinks: AREA INFORMATION: Most facilities have multiple, separate spaces available that can be used. Record details about each area. Area Name: Length: Width: Sq Ft of Area: Intended Uses: ❑ Dormitory ❑ Feeding ❑ Safest Refuge ❑ Reception ❑ Client Meeting Areas ❑ Pet Shelter ❑ Administration/Storage ❑ Client Isolation Area Windows in the Area: ❑ Y ❑ N Long or Open Roof Spans in Dormitory: ❑ Y ❑ N If any of the items below are accessible to multiple areas, please split them up amongst the areas. Total Number of toilets: Number of Accessible toilets: Total Number of showers: Number of Accessible showers: Total Number of bathroom sinks: Number of Accessible bathroom sinks: Please print additional pages for each area being surveyed. To Be Used by Red Cross Surveyor MC Red Cross On-Site Shelter Survey Form V.1.0 2024-08-26 22 AREA INFORMATION: Most facilities have multiple, separate spaces available that can be used. Record details about each area. Area Name: Length: Width: Sq Ft of Area: Intended Uses: ❑ Dormitory ❑ Feeding ❑ Safest Refuge ❑ Reception ❑ Client Meeting Areas ❑ Pet Shelter ❑ Administration/Storage ❑ Client Isolation Area Windows in the Area: ❑ Y ❑ N Long or Open Roof Spans in Dormitory: ❑ Y ❑ N If any of the items below are accessible to multiple areas, please split them up amongst the areas. Total Number of toilets: Number of Accessible toilets: Total Number of showers: Number of Accessible showers: Total Number of bathroom sinks: Number of Accessible bathroom sinks: AREA INFORMATION: Most facilities have multiple, separate spaces available that can be used. Record details about each area. Area Name: Length: Width: Sq Ft of Area: Intended Uses: ❑ Dormitory ❑ Feeding ❑ Safest Refuge ❑ Reception ❑ Client Meeting Areas ❑ Pet Shelter ❑ Administration/Storage ❑ Client Isolation Area Windows in the Area: ❑ Y ❑ N Long or Open Roof Spans in Dormitory: ❑ Y ❑ N If any of the items below are accessible to multiple areas, please split them up amongst the areas. Total Number of toilets: Number of Accessible toilets: Total Number of showers: Number of Accessible showers: Total Number of bathroom sinks: Number of Accessible bathroom sinks: Please print additional pages for each area being surveyed. To Be Used by Red Cross Surveyor MC Red Cross On-Site Shelter Survey Form V.1.0 2024-08-26 23 AREA INFORMATION: Most facilities have multiple, separate spaces available that can be used. Record details about each area. Area Name: Length: Width: Sq Ft of Area: Intended Uses: ❑ Dormitory ❑ Feeding ❑ Safest Refuge ❑ Reception ❑ Client Meeting Areas ❑ Pet Shelter ❑ Administration/Storage ❑ Client Isolation Area Windows in the Area: ❑ Y ❑ N Long or Open Roof Spans in Dormitory: ❑ Y ❑ N If any of the items below are accessible to multiple areas, please split them up amongst the areas. Total Number of toilets: Number of Accessible toilets: Total Number of showers: Number of Accessible showers: Total Number of bathroom sinks: Number of Accessible bathroom sinks: AREA INFORMATION: Most facilities have multiple, separate spaces available that can be used. Record details about each area. Area Name: Length: Width: Sq Ft of Area: Intended Uses: ❑ Dormitory ❑ Feeding ❑ Safest Refuge ❑ Reception ❑ Client Meeting Areas ❑ Pet Shelter ❑ Administration/Storage ❑ Client Isolation Area Windows in the Area: ❑ Y ❑ N Long or Open Roof Spans in Dormitory: ❑ Y ❑ N If any of the items below are accessible to multiple areas, please split them up amongst the areas. Total Number of toilets: Number of Accessible toilets: Total Number of showers: Number of Accessible showers: Total Number of bathroom sinks: Number of Accessible bathroom sinks: Please print additional pages for each area being surveyed. To Be Used by Red Cross Surveyor MC Red Cross On-Site Shelter Survey Form V.1.0 2024-08-26 24 AREA INFORMATION: Most facilities have multiple, separate spaces available that can be used. Record details about each area. Area Name: Length: Width: Sq Ft of Area: Intended Uses: ❑ Dormitory ❑ Feeding ❑ Safest Refuge ❑ Reception ❑ Client Meeting Areas ❑ Pet Shelter ❑ Administration/Storage ❑ Client Isolation Area Windows in the Area: ❑ Y ❑ N Long or Open Roof Spans in Dormitory: ❑ Y ❑ N If any of the items below are accessible to multiple areas, please split them up amongst the areas. Total Number of toilets: Number of Accessible toilets: Total Number of showers: Number of Accessible showers: Total Number of bathroom sinks: Number of Accessible bathroom sinks: AREA INFORMATION: Most facilities have multiple, separate spaces available that can be used. Record details about each area. Area Name: Length: Width: Sq Ft of Area: Intended Uses: ❑ Dormitory ❑ Feeding ❑ Safest Refuge ❑ Reception ❑ Client Meeting Areas ❑ Pet Shelter ❑ Administration/Storage ❑ Client Isolation Area Windows in the Area: ❑ Y ❑ N Long or Open Roof Spans in Dormitory: ❑ Y ❑ N If any of the items below are accessible to multiple areas, please split them up amongst the areas. Total Number of toilets: Number of Accessible toilets: Total Number of showers: Number of Accessible showers: Total Number of bathroom sinks: Number of Accessible bathroom sinks: Please print additional pages for each area being surveyed. To Be Used by Red Cross Surveyor MC Red Cross On-Site Shelter Survey Form V.1.0 2024-08-26 25 AREA INFORMATION: Most facilities have multiple, separate spaces available that can be used. Record details about each area. Area Name: Length: Width: Sq Ft of Area: Intended Uses: ❑ Dormitory ❑ Feeding ❑ Safest Refuge ❑ Reception ❑ Client Meeting Areas ❑ Pet Shelter ❑ Administration/Storage ❑ Client Isolation Area Windows in the Area: ❑ Y ❑ N Long or Open Roof Spans in Dormitory: ❑ Y ❑ N If any of the items below are accessible to multiple areas, please split them up amongst the areas. Total Number of toilets: Number of Accessible toilets: Total Number of showers: Number of Accessible showers: Total Number of bathroom sinks: Number of Accessible bathroom sinks: AREA INFORMATION: Most facilities have multiple, separate spaces available that can be used. Record details about each area. Area Name: Length: Width: Sq Ft of Area: Intended Uses: ❑ Dormitory ❑ Feeding ❑ Safest Refuge ❑ Reception ❑ Client Meeting Areas ❑ Pet Shelter ❑ Administration/Storage ❑ Client Isolation Area Windows in the Area: ❑ Y ❑ N Long or Open Roof Spans in Dormitory: ❑ Y ❑ N If any of the items below are accessible to multiple areas, please split them up amongst the areas. Total Number of toilets: Number of Accessible toilets: Total Number of showers: Number of Accessible showers: Total Number of bathroom sinks: Number of Accessible bathroom sinks: Please print additional pages for each area being surveyed. To Be Used by Red Cross Surveyor MC Red Cross On-Site Shelter Survey Form V.1.0 2024-08-26 26 INSTRUCTIONS This PDF form provides a paper-based method for the Red Cross to capture necessary shelter survey information when not making direct electronic entry into the National Shelter System (NSS). Once information is recorded on this worksheet, a qualified Red Cross worker enters it into the National Shelter System. Use this form in conjunction with the Shelter Facility Owner Pre-Survey Form, completed by the facility owner or their representative prior to Red Cross scheduling the survey. The identified Red Cross relationship manager may send the Shelter Facility Owner Pre-Survey Form to the facility owner or their representative by email with the below language: Subject:Red Cross shelter survey Body: <Greetings> Thank you for agreeing to have your site identified as a potential disaster shelter. Included with this email is a fillable PDF that Red Cross would like for you to fill out. Once completed, please email it back to <insert name and email address of Red Cross POC>. Our team will review the information and then schedule a time for Red Cross to visit in-person and collect additional information and photographs. Either myself or one of my colleagues will be contacting you to schedule a time for us to complete the survey. All of these details will then be recorded in the National Shelter System which disaster managers use when considering potential shelters and their suitability for particular emergencies. When a disaster occurs and your ownership is supportive of the Red Cross using your facility, we will work with your representative to complete a facility use agreement and opening inspection form. <Insert the language in this paragraph when the facility may serve as a hurricane evacuation shelter or delete this section if the site will never be considered during a hurricane evacuation.>As the facility may be opened to serve clients during hurricane evacuations, we would like for you to advise if the site has hurricane safe windows and if the facility has a wind load certification. You can include those details in the email when you return the completed PDF.> I look forward to answering any questions you have or that arise as you complete this form. Thank you, <Name> <Signature Line> When completing the shelter survey and site visit, photographs, diagrams and floor plans of various entrances and areas of the shelter may be captured and uploaded into the NSS. Refer to the final page for definitions and explanation associated with the survey form. Contact sheltering(a)_redcross.org with any questions. To Be Used by Red Cross Surveyor MC Red Cross On-Site Shelter Survey Form V.1.0 2024-08-26 27 DEFINITIONS 1 Accessible Parking -The parking space surface appears level and is marked with an accessibility symbol. It is adjacent to an accessible walkway, is at least 96-inches wide and there is at least 98-inches of overhead clearance. 2 Accessible Sidewalk or Walkway-At least 36-inches wide, level surface without hazards on the route or overhead that does not require any steps or curb to the walkway. 3 Accessible Entrance - Entrance connected to an accessible route with a 32-inch-wide passage when the door is open. Door hardware is usable with one hand (lever, pull). 4 Accessible Route to Service Areas - Hallways and corridors at least 36-inches wide with level surface, and no hazards on the route or overhead to all service areas. Elevator access is available when above and below ground. 5 Accessible Toilets -Accessible entrance to the toilet area. The stall must be at least 60-inch wide and 59-inch deep with a door that swings out from the stall, grab bars, and toilet seat 17 to 19 inches above the floor. 6 Distraction Reduced Area - Separate area from main sleeping and service areas with space for physical distancing and low lighting. Accessible Sinks -Sinks and countertops no more than 34-inches above the floor, with mirrors no more than 40 inches above the floor. There must be an open space below the sink for knee clearance at least 27-inches high and 8-inches deep 8 Accessible Shower Facilities - Entrance to shower allows roll-in, is at least 30-inches wide and 60-inches deep, with grab bars and a seat. 9 Power Supply Access Area - Backup source of power is available for clients with life-saving equipment. 10 Refrigeration - Facility has refrigerator available to store life-saving medication for clients. 11 Area Name—The surveyor should record the name used by the facility (i.e.: East Gymnasium, Cafeteria Hall, Conference Room 3, etc.) 12 Safest Refuge Area—The designated safest area for the population to take temporary refuge during external threats such as gale force winds or tornado. Identify an interior, enclosed hallway or room which does not have windows or a wide roof span. To Be Used by Red Cross Surveyor MC Red Cross On-Site Shelter Survey Form V.1.0 2024-08-26