HomeMy WebLinkAboutAgenda 02-17-2026; 8-f - Contract Renewal – Murray’s Landscape Maintenance and Horticultural Services 1
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: February 17, 2026
Action Agenda
Item No. 8-f
SUBJECT: Contract Renewal — Murray's Landscape Maintenance and Horticultural
Services
DEPARTMENT: Environment, Agriculture, Parks
& Recreation (DEAPR)
ATTACHMENT(S): INFORMATION CONTACT:
Contract Renewal David Stancil, 919-245-2510
Ardra Webster, 919-245-2510
PURPOSE: To approve a contract renewal with Murray's Landscape Maintenance and
Horticultural Services for maintenance and upkeep of grounds at County buildings.
BACKGROUND: In winter 2024-25, Orange County completed a process to select a vendor to
handle the maintenance and upkeep of grounds at County offices and buildings. (Maintenance of
parks and open space lands are managed by the Department of Environment, Agriculture, Parks
and Recreation). A Request For Proposals was issued and four (4) firms were interviewed, with
Murray's Landscaping and Horticultural Services emerging as the preferred firm. The Board
approved a one-year contract with Murray's effective March 14, 2025, with the ability to renew for
three additional one-year terms.
Murray's is an Orange County and woman-owned company located in Eno Township, and the
company and County management propose to renew the contract for another year through March
2027. The cost of grounds maintenance services is the same as for 2025-26, with the exception
of one new site added to the list of properties to be maintained (2700 Homestead Road, effective
May 2026).
The attached renewal contract has been developed and reviewed by the County Attorney's Office.
If approved the renewal contract will cover the period March 14, 2026 — March 13, 2027.
FINANCIAL IMPACT: The proposed contract renewal will be for one year at a cost of $127,550.
This matches the cost of services for the current contract year ($116,550), allowing for an addition
of $11,000 for the 2700 Homestead Road property as of May 1, 2026. Funding for the portion of
the contract in the current fiscal year through June 30, 2026 is already included in the adopted
budget. Funds for the period July 1, 2026 — March 13, 2027 will be included in the proposed FY
2026-27 budget.
ALIGNMENT WITH STRATEGIC PLAN: This item supports:
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• GOAL 3: HOUSING FOR ALL
OBJECTIVE 2. Address need and any policy barriers to increase access to emergency
shelter beds and other low-barrier housing including eviction diversion.
• GOAL 2: HEALTHY COMMUNITY
OBJECTIVE 7. Invest in services and programs that improve the health and quality of life
of the community (e.g., recreation and public open spaces, arts, etc.)
RECOMMENDATION(S): The Manager recommends that the Board approve and authorize the
Manager to sign the contract renewal with Murray's Landscape Maintenance and Horticultural
Services in the amount of $127,550 for grounds maintenance and upkeep at County buildings
and facilities for the period March 14, 2026 — March 13, 2027.
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NORTH CAROLINA
CONTRACT AMENDMENT
ORANGE COUNTY
THIS CONTRACT AMENDMENT ("Amendment") is made and entered into this 14' day of March, 2026 by and
between ORANGE COUNTY (hereinafter referred to as "County") and Murray's Landscape Maintenance and
Horticultural Services,LLC (hereinafter referred to as"Provider").
WITNESSETH:
THAT WHEREAS, the County and Provider entered into a contract dated March 14, 2025, (hereinafter the "Original
Agreement"), for the provision of services for Maintenance and Landscape Services at Orange County facility grounds
locations; and
WHEREAS, the County and Provider desire to amend the Original Agreement while keeping in effect all terms and
conditions of the Original Agreement not inconsistent with the terms and conditions set forth below.
NOW THEREFORE, for and in consideration of the mutual covenants and agreements made herein, the parties agree to
amend the Original Agreement as follows:
1. Section 4a is amended to reflect a term of March 14, 2026,to March 13,2027.
2. Section 5 is amended to reflect a maximum payable not-to-exceed amount of$244,100 ($116,550 for March
14,2025 through March 13,2026+$127,550 for March 14,2026 through March 13,2027).
3. Attachment 1 is replaced in its entirety by Attachment I (attached).
4. Appendix A, Category 2 is amended to include grounds maintenance and landscaping services at 2700
Homestead Road, Chapel Hill.
5. Except for the changes made herein,the Original Agreement shall remain in full force and effect to the extent
it is not inconsistent with this Amendment. In the event there is a conflict between the terms of the Original
Agreement and the terms of this Amendment,this Amendment shall control.
IN TESTIMONY WHEREOF, this Amendment has been executed by the parties hereto, as of the date first above
written.
ORANGE COUNTY PROVIDER
Blake Murray, Owner
County Manager Murray's Landscape Maintenance and Horticulture Services
LLC
Revised 01/24
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Attachment 1 a
Milestones for Contract with
Murray's Landscape Maintenance and Horticultural Services, LLC
Milestone Task Milestone Date Milestone Fee
Month 1 4/13/2026 $9,712.50
Month 2 5/13/2026 $9,712.50
Month 3 6/13/2026 $10,812.50
Month 4 7/13/2026 $10,812.50
Month 5 8/13/2026 $10,812.50
Month 6 9/13/2026 $10,812.50
Month 7 10/13/2026 $10,812.50
Month 8 11/13/2026 $10,812.50
Month 9 12/13/2026 $10,812.50
Month 10 1/13/2027 $10,812.50
Month 11 2/13/2027 $10,812.50
Month 12 3/13/2027 $10,812.50