Loading...
HomeMy WebLinkAbout2026-044-E-IT Dept-Systel Business Equipment-Ricoh IM C4500 for Sheriff's OfficeRevised 01/24 NORTH CAROLINA CONTRACT AMENDMENT ORANGE COUNTY THIS CONTRACT AMENDMENT (“Amendment”) is made and entered into this 2nd day of February, 2026 by and between ORANGE COUNTY (hereinafter referred to as “County”) and Systel Business Equipment, C., Inc. (hereinafter referred to as “Provider”). WITNESSETH: THAT WHEREAS, the County and Provider entered into a contract dated January 2, 2026 (hereinafter the “Original Agreement”), for the provision of services for lease of a Ricoh IM C4500 S/N 3121R710878 at Sheriff's Office, 106 E. Margaret Lane, Hillsborough, NC 27278. Attention: Tom Parker, tparker@orangecountync,gov, 919-245-2955 and WHEREAS, the County and Provider desire to amend the Original Agreement while keeping in effect all terms and conditions of the Original Agreement not inconsistent with the terms and conditions set forth below. NOW THEREFORE, for and in consideration of the mutual covenants and agreements made herein, the parties agree to amend the Original Agreement as follows: 1. Article 1, Section a is amended to reflect the serial number of the leased equipment is 3121R710818 (NOT 3121R710878). 2. The Systel Business Equipment Quote in the Original Agreement is replaced by the revised quote attached to this contract, which reflects the correct serial number of the equipment. 3. Except for the changes made herein, the Original Agreement shall remain in full force and effect to the extent it is not inconsistent with this Amendment. In the event there is a conflict between the terms of the Original Agreement and the terms of this Amendment, this Amendment shall control. IN TESTIMONY WHEREOF, this Amendment has been executed by the parties hereto, as of the date first above written. ORANGE COUNTY PROVIDER ______________________________ __________________________________ Travis Myren Michelle Shepard County Manager VP of Sales Docusign Envelope ID: 2794F6B8-C0D0-4991-8CB6-65F3D7A211CB 2/5/20262/9/2026 Revised 01/24 ORANGE COUNTY—INTERNAL USE ONLY ______________________________________________________________________________ Finance Information Vendor Name: Systel Business Equipment Vendor Contact Person: Mi chelle Shepard Phone: (336) 808-8000 Address: P.O.Box 3591 City Fayetteville State: NC Zip: 28303 Department: Sheriff’s Office Amount: $0 (no change to original contract amount) Purpose: Ricoh IM C4500 for Sheriff's Office Budget Code(s): 10710020-630000 Vendor # 11999 Vendor Status with NCSOS: Current - active Vendor is a BOCC consultant: Yes No Contract Details Contract Type: New Amendment (Original Contract: 1/2/2026) (Most Recent Amendment ) Effective Date 2/2/2026 End Date 1/1/2029 Notice Date (Notice Purpose ) Award Approved by Board (Agenda Date: ); Made or Administered by Robert Reynolds Signature Authority - BOCC Express Delegation (Agenda Date: ) - Policy 9.4: Under $5,000; Service Under $90,000; Construction Under $250,000 - Budget Policy Section XV (Capital Improvement Project: ) Bidding Informal Bidding ($30k-$90k); Formal RFP ($90k+); Other (<$30k); Exception(# ) Department Affirmation This agreement is approved as to technical form and content and I as Department Director affirmatively state work on this pro ject has not been initiated prior to execution of the agreement. This agreement is approved as to technical form and content. Services related to this agreement have already begun or been completed. Description of the nature of the emergency condition that was addressed: Equipment is in place; the original agreement is for a renewed lease of the equipment. Department Director’s Signature ________________________________________ Date: ________ Information Technologies This agreement has been reviewed and is approved as to information technology content and specifications: Office of the Chief Information Officer___________________________________ Date: ________ Inapplicable because no hardware/software purchases or related services Risk Management This agreement is approved for sufficiency of insurance standards, specifications, and requirements: Office of the Risk Management Officer___________________________________ Date: _________ Financial Services This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act: Office of the Chief Financial Officer ____________________________________ Date: _________ Legal Services This agreement is approved as to legal form and sufficiency: Office of the County Attorney __________________________________________Date: ________ Clerk to the Board All Docusign contracts must be copied to the Clerk upon completion: occlerkdocs@orangecountync.gov The following signature block is for hard copies only and is not required for Docusign contracts: Received for record retention: Office of the Clerk to the Board __________________________________________Date:_________ Docusign Envelope ID: 2794F6B8-C0D0-4991-8CB6-65F3D7A211CB 2/5/2026 2/8/2026 2/8/2026 2/9/2026 2/9/2026 Revised 01/24 Docusign Envelope ID: 2794F6B8-C0D0-4991-8CB6-65F3D7A211CB SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY 10/29/2025 Arthur J.Gallagher Risk Management Services,LLC 4250 Congress Street suite 200 Charlotte,NC NC 28209 Carrie Metz 984-328-7660 Carrie_Metz@ajg.com Travelers Property Casualty Company of America 25674 Phoenix Insurance Company 25623SystelBusinessEquipment,Inc P O Box 35910 Fayetteville,NC 28303-5910 Travelers Casualty Insurance Co of America 19046 1078135115 B X 1,000,000 X 300,000 X $250 10,000 1,000,000 3,000,000 X X Y6308283B668PHX25 11/1/2025 11/1/2026 2,000,000 A 1,000,000 X X X X Phys Damage Y8108283B67ATIL25 11/1/2025 11/1/2026 Comp/Coll ded 1,000/$1,000 A X X 20,000,000CUP7J3603122511/1/2025 11/1/2026 20,000,000 X 10,000 C XUB7J6919362511/1/2025 11/1/2026 500,000 500,000 500,000 A Auto Physical Damage Y8108283B67ATIL25 11/1/2025 11/1/2026 $1,000 Deductible $1,000 Deductible Comprehensive Collision General Liability Form CGT100 0219 Includes Blanket Additional Insured,Blanket Additional Insured Vendors,Primary/Non-Contributory General Liability Form CGD458 0219 Provide Blanket Waiver of Subrogation Automobile Liability Form CAT353 0215 Includes Blanket Additional Insured and Waiver of Subrogation Gamma Leasing Inc is included as named insured for Automobile policy Umbrella Liability is following form. Workers Compensation includes Form WC00031300-001 Blanket Waiver of Subrogation Orange County Government P.O.Box 8181 Hillsborough NC 27278 USA Docusign Envelope ID: 2794F6B8-C0D0-4991-8CB6-65F3D7A211CB Systel Business Equipment Quote: Orange County Department:Orange County Sherrif Address:106 E. Margaret Lane, Hillsborough, NC 27278 Contact/Email:Tom Parker tparker@orangecountync,gov Phone:(919) 2450 3955 Equipment:Ricoh IM C4500 3121R710818 Term:36 months Payment:$94.60 x 36 =$3,405.60 Accounting Codes: Docusign Envelope ID: 2794F6B8-C0D0-4991-8CB6-65F3D7A211CB Docusign Envelope ID: 2794F6B8-C0D0-4991-8CB6-65F3D7A211CB