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2026-043-E-AMS-ICF Incorporated-EV Charger Study
Revised 01/24 1 [Departmental Use Only] TITLE EV Fleet and Infrastructure Study FY 2026 NORTH CAROLINA SERVICES AGREEMENT RFP/RFQ ORANGE COUNTY This Services Agreement (hereinafter “Agreement”), made and entered into this 21st day of January, 2026, (“Effective Date”) by and between Orange County, North Carolina a political subdivision of the State of North Carolina (hereinafter, the "County") and ICF Incorporated, L.L.C., (hereinafter, the "Provider"). WITNESSETH: That the County and Provider, for the consideration herein named, do hereby agree as follows: 1.Services a.Scope of Work. i)This Services Agreement (“Agreement”) is for services to be rendered by Provider to County with respect to (insert type of project): Consulting Services for the completion of an EV Fleet and Infrastructure Study ii)By executing this Agreement, the Provider represents and agrees that Provider is qualified to perform and fully capable of performing and providing the services required or necessary under this Agreement in a fully competent, professional and timely manner. iii)The services to be performed under this Agreement consist of Basic Services, as described and designated in Section 3 hereof. Compensation to the Provider for Basic Services under this Agreement shall be as set forth herein. 2.Responsibilities of the Provider a.Services to be provided. The Provider shall provide the County with all services required in Section 3 to satisfactorily complete the Project within the time limitations set forth herein and in accordance with the highest professional standards. b. Standard of Care. i)The Provider shall exercise reasonable care and diligence in performing services under this Agreement in accordance with the highest generally accepted standards of this type of Provider practice throughout the United States and in accordance with applicable federal, state and local laws and regulations applicable to the performance of these services. Provider is solely responsible for the professional quality, accuracy and timely completion and submission of all work related to the Basic Services. Docusign Envelope ID: 2559C90D-4549-45D0-8554-7958990EE7B9 Revised 01/24 2 ii)Provider shall be responsible for all errors or omissions of its agents, contractors, employees, or assigns in the performance of the Agreement. Provider shall correct any and all errors, omissions, discrepancies, ambiguities, mistakes or conflicts at no additional cost to the County. iii)The Provider shall not, except as otherwise provided for in this Agreement, subcontract the performance of any work under this Agreement without prior written permission of the County. No permission for subcontracting shall create, between the County and the subcontractor, any contract or any other relationship. iv)Provider is an independent contractor of County. Any and all employees of the Provider engaged by the Provider in the performance of any work or services required of the Provider under this Agreement, shall be considered employees or agents of the Provider only and not of the County, and any and all claims that may or might arise under any workers compensation or other law or contract on behalf of said employees while so engaged shall be the sole obligation and responsibility of the Provider. v)If activities related to the performance of this Agreement require specific licenses, certifications, or related credentials Provider represents that it or its employees, agents and subcontractors engaged in such activities possess such licenses, certifications, or credentials and that such licenses certifications, or credentials are current, active, and not in a state of suspension or revocation. vi)Should this Agreement involve project designs, the construction or creation of which is to be bid out or fulfilled by other contractors, and bidding or negotiation with contractors produce prices which, when added to the other elements of the approved total project cost, produce a cost that is in excess of the approved total project cost, the Provider shall participate with the County in negotiation and design adjustments to the extent such are necessary to obtain prices within the approved total project cost. All activity of the Provider with respect to these matters shall constitute Basic Services and shall be performed by the Provider without additional compensation. If negotiation and design adjustments fail to bring costs within the total project cost the County may reject all bids and Provider will redesign or reduce portions of the project in an effort to reduce the bid prices to within the total project cost and rebid the project. One such redesign is included within Basic Services. If this second letting for bids does not produce bids that are within the approved total project cost initially or after negotiations with the contractor the cost is not reduced to an amount within the total project cost, the Provider is not obligated to engage in further redesign. 3.Basic Services a.Basic Services. i)The Provider shall perform as Basic Services the work and services described herein and as specified in the County’s Request for Proposals or Request for Qualifications (the “RFP”) “RFP Number 367 for “OC5463” issued October 6th, Docusign Envelope ID: 2559C90D-4549-45D0-8554-7958990EE7B9 Revised 01/24 3 2025, and the Provider’s proposal, which are fully incorporated and integrated herein by reference together with Attachments (designate all attachments). In the event a term or condition in any referenced document or attachment conflicts with a term or condition of this Agreement the term or condition in this Agreement shall control. Should such conflict arise the priority of documents shall be as follows: This Agreement, the County’s RFP together with attachments, Provider’s Proposal together with attachments. ii)The Basic Services will be performed by the Provider in accordance with the following schedule: (Insert milestones task list, dates and fees. If milestones are not established mark N/A under Milestone Task 1.) Milestone Task Milestone Date Milestone Fee 1.1 Fleet Inventory 2/28/26 $7,829 1.2 EV Transition Strategy 2/28/26 $15,657 2.Charging Infrastructure/Electricity Impacts 3/31/26 $46,185 3.Fleet Purchasing Policy Recommendation 4/30/26 $12,257 4.Final Report and Presentation 5/31/26 $18,069 i.Should County reasonably determine that Provider has not met the Milestone Dates established in Section 3(a)(ii), County shall notify Provider of the failure to meet the Milestone Date. The County, at its discretion may provide the Provider seven (7) days to cure the breach. County may withhold the accompanying payment without penalty until such time as Provider cures the breach. In the alternative, upon Provider’s failure to meet any Milestone Date the County may modify the Milestone Date schedule. Should Provider or its representatives fail to cure the breach within seven (7) days, or fail to reasonably agree to such modified schedule, County may immediately terminate this Agreement in writing, without penalty or incurring further obligation to Provider. This section shall not be interpreted to limit the definition of breach to the failure to meet Milestone Dates. 3.Duration of Services b.Te rm . The term of this Agreement shall be from January 21st,2026 to July 30th, 2026. c.Scheduling of Services i.The Provider shall schedule and perform its activities in a timely manner so as to meet the Milestone Dates listed in Section 3. ii.Should the County determine that the Provider is behind schedule, it may require the Provider to expedite and accelerate its efforts, including providing additional resources and working overtime, as necessary, to perform its services in accordance with the approved project schedule at no additional cost to the County. iii.The Commencement Date for the Provider's Basic Services shall be January 21st, 2026. 4.Compensation Docusign Envelope ID: 2559C90D-4549-45D0-8554-7958990EE7B9 Revised 01/24 4 d.Compensation for Basic Services. Compensation for Basic Services shall include all compensation due the Provider from the County for all services satisfactorily (as determined by the County) performed pursuant to this Agreement. The maximum amount payable for Basic Services is Ninety Nine Thousand and Nine Hundred Ninety Eight Dollars ($ 99,998). In the event the amount stated on an invoice is disputed by the County, the County may withhold payment of all or a portion of the amount stated on an invoice until the parties resolve the dispute. Payment for Basic Services shall become due and payable in direct proportion to satisfactory services performed and work accomplished. Payments will be made as Project milestones as set out in Section 3(a)(ii) are achieved up to the corresponding milestone fee. (For example, Provider may invoice for the amount listed as the milestone fee corresponding to the first milestone task upon County’s acknowledgement of the satisfactory completion of Task one. Upon the County’s acknowledgement that the second Task has been satisfactorily completed Provider may invoice for that corresponding milestone fee.) Milestone fees shall be the maximum amount payable for its corresponding milestone task which shall not be altered except by written amendment. The County shall make payment to the Provider within thirty (30) calendar days of receipt of a properly submitted invoice for work that has been satisfactorily performed in accordance with this Contract. e.Additional Services. County shall not be responsible for costs related to any services in addition to the Basic Services performed by Provider unless County requests such additional services in writing and such additional services are evidenced by a written amendment to this Agreement. 5.Responsibilities of the County f.Cooperation and Coordination. The County has designated (Alan Dorman) to act as the County's representative with respect to the Project who shall have the authority to render decisions within guidelines established by the County Manager or the County Board of Commissioners and who shall be available during working hours as often as may be reasonably required to render decisions and to furnish information. 6.Insurance g.General Requirements. Provider shall obtain, at its sole expense, Commercial General Liability Insurance, Automobile Insurance, Workers’ Compensation Insurance, and any additional insurance as may be required by County’s Risk Manager as such insurance requirements are described in the Orange County Risk Transfer Policy and Orange County Minimum Insurance Coverage Requirements (each document is incorporated herein by reference and may be viewed at http://www.orangecountync.gov/departments/purchasing_division/contracts.php.) If County’s Risk Manager determines additional insurance coverage is required such additional insurance shall consist of N/A (if no additional insurance required mark N/A as being not applicable). Provider shall not commence work until such insurance is in effect and certification thereof has been received by the County's Risk Manager. Docusign Envelope ID: 2559C90D-4549-45D0-8554-7958990EE7B9 Revised 01/24 5 7.Indemnity h.Indemnity. To the extent authorized by North Carolina law the Provider agrees, without limitation, to defend, indemnify and hold harmless the County from all loss, liability, claims or expense, including attorney's fees, arising out of or related to the Project and arising from property damage or bodily injury including death to any person or persons caused in whole or in part by the negligence or misconduct of the Provider except to the extent same are caused by the negligence or willful misconduct of the County. It is the intent of this provision to require the Provider to indemnify the County to the fullest extent permitted under North Carolina law. NEITHER PARTY, NOR ANY OF ITS OFFICERS, DIRECTORS, EMPLOYEES, SHAREHOLDERS, OR OTHER REPRESENTATIVES, SHALL IN ANY EVENT BE LIABLE FOR CONSEQUENTIAL DAMAGES SUFFERED BY THE OTHER PARTY OR OTHERS AS A RESULT OF PERFORMANCE OR NON¬PERFORMANCE UNDER THIS AGREEMENT (INCLUDING WORK ORDERS), WHETHER OR NOT THE POSSIBILITY OF SUCH DAMAGES WAS DISCLOSED OR COULD HAVE BEEN REASONABLY FORESEEN. 8. 9.Amendments to the Agreement i.Changes in Basic Services. Changes in the Basic Services and entitlement to additional compensation or a change in duration of this Agreement shall be made by a written Amendment to this Agreement executed by the County and the Provider. The Provider shall proceed to perform the Services required by the Amendment only after receiving a fully executed Amendment from the County. 10.Termination j.Termination for Convenience of the County. This Agreement may be terminated without cause by the County and for its convenience upon seven (7) days prior written notice to the Provider. k.Other Termination. The Provider may terminate this Agreement based upon the County's material breach of this Agreement; provided, the County has not taken all reasonable actions to remedy the breach. The Provider shall give the County seven (7) days' prior written notice of its intent to terminate this Agreement for cause. Either party may terminate this Agreement upon notice to the other party that obligations pursuant to this Agreement are made impractical due to declarations of emergency by Orange County or by North Carolina due to events directly impacting Orange County. Both parties shall remain responsible for all payment and performance due up to the receipt of such notice, but shall have no further obligation or responsibility beyond that date provided the terminating party has taken all reasonable steps to complete the performance of its obligations. l.Compensation After Termination. Docusign Envelope ID: 2559C90D-4549-45D0-8554-7958990EE7B9 Revised 01/24 6 i.In the event of termination, the Provider shall be paid that portion of the fees and expenses that it has earned to the date of termination, less any costs or expenses incurred or anticipated to be incurred by the County due to errors or omissions of the Provider. Upon request of the County, the Provider shall submit to County all relevant documentation, including but not limited to, job cost records, to support its claims for final compensation. ii.Should this Agreement be terminated, the Provider shall deliver to the County within seven (7) days, at no additional cost, all deliverables including any electronic data or files relating to the Project. m.Waiver. The payment of any sums by the County under this Agreement or the failure of the County to require compliance by the Provider with any provisions of this Agreement or the waiver by the County of any breach of this Agreement shall not constitute a waiver of any claim for damages by the County for any breach of this Agreement or a waiver of any other required compliance with this Agreement. n. Suspension. County may suspend the Basic Services and this Agreement at any time for County’s convenience and without penalty to County upon three (3) days’ notice to Provider. Upon any suspension by County, Provider shall discontinue the Basic Services and shall not resume the Basic Services until notified to proceed by County. 11.Additional Provisions o.Limitation and Assignment. The County and the Provider each bind themselves, their successors, assigns and legal representatives to the terms of this Agreement. Neither the County nor the Provider shall assign or transfer its interest in this Agreement without the written consent of the other. There are no third-party beneficiaries of this Agreement and nothing in this Agreement, express or implied, is intended to confer on any person other than the parties hereto (and their respective successors, heirs and permitted assigns), any rights, remedies, or obligations. p.Governing Law. This Agreement and the duties, responsibilities, obligations and rights of respective parties hereunder shall be governed by the laws of the State of North Carolina. q.Compliance with Laws. Provider shall at all times remain in compliance with all applicable local, state, and federal laws, rules, and regulations including but not limited to all state and federal anti-discrimination laws, policies, rules, and regulations and the Orange County Non-Discrimination Policy and Orange County Living Wage Policy (each Orange County policy is incorporated herein by reference and may be viewed at http://www.orangecountync.gov/departments/purchasing_division/contracts.php.) Any violation of this requirement is a breach of this Agreement and County may immediately terminate this Agreement without further obligation on the part of the County. This paragraph is not intended to limit and does not limit the definition of breach to discrimination. By executing this Agreement Provider affirms that Docusign Envelope ID: 2559C90D-4549-45D0-8554-7958990EE7B9 Revised 01/24 7 Provider and any subcontractors of Provider are and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. By executing this Agreement Provider certifies that Provider has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.58. By executing this Agreement Provider certifies that Provider has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.81. r.Dispute Resolution. Any and all suits or actions to enforce, interpret or seek damages with respect to any provision of, or the performance or non-performance of, this Agreement shall be brought in the General Court of Justice of North Carolina sitting in Orange County, North Carolina. It is agreed by the parties that no other court shall have jurisdiction or venue with respect to such suits or actions. Binding arbitration may not be initiated by either Party, however, the Parties may agree to nonbinding mediation of any dispute prior to the bringing of a suit or action. s.Entire Agreement. This Agreement, together with the RFP and its attachments and the Proposal and its attachments, represents the entire and integrated agreement between the County and the Provider and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both parties. Modifications may be evidenced by facsimile signatures. t.Severability. If any provision of this Agreement is held as a matter of law to be unenforceable, the remainder of this Agreement shall be valid and binding upon the Parties. Each party shall retain ownership of its respective pre-existing Intellectual Property. u.Ownership of Work Product. Should Provider’s performance of this Agreement generate documents, items or things that are specific to this Project such documents, items or things shall become the property of the County and may be used on any other project without additional compensation to the Provider. The use of the documents, items or things by the County or by any person or entity for any purpose other than the Project as set forth in this Agreement shall be at the full risk of the County. v.Non-Appropriation and Government Action. Provider acknowledges that County is a governmental entity, and the validity of this Agreement is based upon the availability of public funding under the authority of its statutory mandate. The County shall make payment to the Provider within thirty (30) calendar days of receipt of a properly submitted invoice for work that has been satisfactorily performed in accordance with this Contract. Payment to the Provider shall be contingent upon the County’s receipt of funds under the applicable federal award. In the event the County does not receive such funding, the County shall provide written notification to the Provider prior to the commencement of any services. No services shall be performed, and no payment shall be due, unless and until funding is confirmed and written notice is provided. Docusign Envelope ID: 2559C90D-4549-45D0-8554-7958990EE7B9 Revised 01/24 8 In the event that public funds are unavailable or not appropriated for the performance of County’s obligations under this Agreement, then this Agreement shall automatically expire without penalty to County immediately upon written notice to Provider of the unavailability or non-appropriation of public funds. It is expressly agreed that County shall not activate this non-appropriation provision for its convenience or to circumvent the requirements of this Agreement. In the event of a change in the County’s statutory authority, mandate or mandated functions, by state or federal legislative or regulatory action, which adversely affects County’s authority to continue its obligations under this Agreement, then this Agreement shall automatically terminate without penalty to County upon written notice to Provider of such limitation or change in County’s legal authority. w.Signatures. This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the consent of the Parties to utilize electronic signatures and the intent of the Parties to comply with Article 11A and Article 40 of North Carolina General Statute Chapter 66. x.Notices. Any notice required by this Agreement shall be in writing and delivered by certified or registered mail, return receipt requested to the following: Orange County Provider’s Name & Address Attention: County Manager Attn: ICF CET Contracts P.O. Box 8181 1902 Reston Metro Plaza Hillsborough, NC 27278 Reston, VA 20190 janine.egler@icf.com copy to: notices@icf.com IN WITNESS WHEREOF, the Parties, by and through their authorized agents, have hereunder set their hands and seal, all as of the day and year first above written. ORANGE COUNTY:PROVIDER: By: _________________________________ Travis Myren, County Manager By: __________________________________ Lisa Bockey, Senior Contracts Manager Docusign Envelope ID: 2559C90D-4549-45D0-8554-7958990EE7B9 2/5/20262/9/2026 Revised 01/24 9 ORANGE COUNTY—INTERNAL USE ONLY ______________________________________________________________________________ Finance Information Vendor Name: ICF Incorporated, L.L.C. Vendor Contact Person: Lisa Bockey Phone:Address: 1902 Reston Metro Plaza City Reston State: VA Zip: 20190 Department: AMS Amount: $99,998 Purpose: EV Charger Study Budget Code(s): 61100009-489906-30056 Vendor # Vendor Status with NCSOS: Vendor is a BOCC consultant: Yes No Contract Details Contract Type: New Amendment (Original Contract: ) (Most Recent Amendment ) Effective Date 01/20/2026 End Date 06/30/2026 Notice Date (Notice Purpose ) Award Approved by Board (Agenda Date: ); Made or Administered by AMS Signature Authority - BOCC Express Delegation (Agenda Date: 01/20/2026) -Policy 9.4:Under $5,000; Service Under $90,000; Construction Under $250,000 - Budget Policy Section XV (Capital Improvement Project: ) Bidding Informal Bidding ($30k-$90k); Formal RFP ($90k+); Other (<$30k); Exception(# ) Department Affirmation This agreement is approved as to technical form and content and I as Department Director affirmatively state work on this project has not been initiated prior to execution of the agreement. This agreement is approved as to technical form and content. Services related to this agreement have already begun or been completed. Description of the nature of the emergency condition that was addressed: Department Director’s Signature ________________________________________ Date: ________ Information Technologies This agreement has been reviewed and is approved as to information technology content and specifications: Office of the Chief Information Officer___________________________________ Date: ________ Inapplicable because no hardware/software purchases or related services Risk Management This agreement is approved for sufficiency of insurance standards, specifications, and requirements: Office of the Risk Management Officer___________________________________ Date: _________ Financial Services This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act: Office of the Chief Financial Officer ____________________________________ Date: _________ Legal Services This agreement is approved as to legal form and sufficiency: Office of the County Attorney __________________________________________Date: ________ Clerk to the Board All Docusign contracts must be copied to the Clerk upon completion: occlerkdocs@orangecountync.gov The following signature block is for hard copies only and is not required for Docusign contracts: Received for record retention: Office of the Clerk to the Board __________________________________________Date:_________ Docusign Envelope ID: 2559C90D-4549-45D0-8554-7958990EE7B9 2/3/2026 2/3/2026 2/8/2026 2/9/2026 Revised 01/24 10 Docusign Envelope ID: 2559C90D-4549-45D0-8554-7958990EE7B9 This document includes confidential data that shall not be disclosed outside Orange County and shall not be duplicated, used, or disclosed—in whole or in part—for any purpose other than to evaluate this proposal. If, however, a contract is awarded to this offeror as a result of —or in conjunction with—the submission of these data, Orange County shall have the right to duplicate, use, or disclose the data to the extent provided in the resulting contract. This restriction does not limit Orange County’s right to use information contained in these data if it is obtained from another source without restriction. The data subject to this restriction are contained in this volume and its a ppendices and attachments. Information and records submitted to Orange County are governed by the N.C. Public Records Act, as set forth in N.C. General Statutes 132-1, et. seq. f Submitted to: Orange County Finance & Administrative Services Dept. Purchasing Division 306 Revere Road Hillsborough, NC 27278 Jovana Amaro Purchasing Manager finance-purchasing@orangecountync.gov Submitted by: ICF Incorporated, L.L.C 1902 Reston Metro Plaza Reston, VA 20190 703.934.3000 Janine Egler Sr Contracts Administrator 703.934.3269 janine.egler@icf.com December 23, 2025 Price Proposal – EV Infrastructure Study, RFQ No. 367-OC5463 Professional Consulting Services for an EV Transition Plan & Charging Infrastructure Evaluation for County Fleet Docusign Envelope ID: 2559C90D-4549-45D0-8554-7958990EE7B9 1902 Reston Metro Plaza, Reston, VA 20190 USA +1.703.934.3000 +1.703.934.3740 fax icf.com Electric Vehicle Transition Plan & Charging Infrastructure Evaluation for County Fleet Price Proposal RFQ 367-OC5463 December 23, 2025 i Table of Contents Pricing Proposal ................................................................................................................. 1 Team Organization .......................................................................................................................................... 1 Scope of Work ................................................................................................................................................. 2 Task 1. Fleet Evaluation and Transition Strategy .............................................................................. 2 Task 2. EV Charging Infrastructure Planning & Electricity Grid Impacts ........................................... 8 Task 3. Fleet Vehicle Purchasing Policy Recommendation ............................................................ 13 Task 4. Final Fleet EV Transition Report and Presentations ........................................................... 14 Schedule ........................................................................................................................................................ 14 Docusign Envelope ID: 2559C90D-4549-45D0-8554-7958990EE7B9 Electric Vehicle Transition Plan & Charging Infrastructure Evaluation for County Fleet Price Proposal RFQ 367-OC5463 December 23, 2025 Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal 1 Pricing Proposal ICF Incorporated, LLC (ICF) has prepared the proposed budget on a Firm Fixed Price, Not-to-Exceed basis, as shown in Exhibit 1 for Orange County (the County) ICF’s estimate is based on experience in performing similar work for other clients and reflects the results of the detailed analysis of the different activities to be performed under each task and the total estimated number of deliverables (including drafts and final versions) that will be required. This price is what we believe is appropriate to achieve the County’s objectives for this study and deliver all the necessary work products. If ICF’s proposed price exceeds the available budget for this project, we are open to discussing how our approach could be modified and the price reduced to match the available budget. Additionally, ICF’s distribution of hours by labor categories reflects the staffing mix that ICF believes will be most cost effective in completing this work. Exhibit 1. ICF’s Proposal Pricing Submittal Form TASK DESCRIPTION COST OF TASK TO COMPLETION ICF Incorporated, L.L.C. Task 1.1. Fleet Inventory $7,829 Task 1.2. EV Transition Strategy $15,657 Task 2. EV Charging Infrastructure Planning & Electricity Grid Impacts $46,185 Task 3. Fleet Vehicle Purchasing Policy Recommendation $12,257 Task 4. Final Fleet EV Transition Report and Presentations $18,069 Total Proposed Firm Fixed Price (Not-to-Exceed) $99,998 Total Proposed Firm Fixed Price in Words: Ninety-nine thousand, nine hundred and ninety-eight dollars General Information Period of Performance The proposed period of performance is six months, starting on January 1st, 2026, and ending on June 30th, 2026. Contract Type ICF has prepared this submission on a firm fixed price basis. Validity Period ICF’s proposal remains valid for a period of 90 days from the official due date of the solicitation. ICF retains the right to review its submission and to extend its offer or to revise its proposal at the end of the 90-day period. Acceptance Criteria One review cycle will be provided for all deliverables. Each review cycle will proceed as follows: The designated Contracting Officer’s Representative (COR) will review deliverables for accuracy and completeness and provide consolidated comments to ICF within 5 business days after receipt. ICF shall make all necessary changes within 5 business days and resubmit the final deliverables. If no changes and/or comments are received from the COR within the initial specified 5 business days, the deliverables will be deemed accepted. Invoicing/Payment ICF will invoice upon completion of project tasks. Payment terms are net thirty (30) days from invoice. Remittance ICF requests the following financial institution to be designated for wire receipt of ACH payments. Docusign Envelope ID: 2559C90D-4549-45D0-8554-7958990EE7B9 Electric Vehicle Transition Plan & Charging Infrastructure Evaluation for County Fleet Price Proposal RFQ 367-OC5463 December 23, 2025 Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal 2 Electronic Funds Transfer Information Only (not for mailed checks) Payee ICF Incorporated, L.L.C. Account Name ICF Consulting Group, Inc. Reston, VA Bank PNC Bank 800 17th Street NW Washington, DC 20006 ABA Number 031207607 Account Number 80-2637-4453 Company Information Company Name ICF Incorporated, L.L.C. DUNS Number 07-264-8579 sam.gov UEI Number QHBLBNKKV4U3 CAGE Code 5M571 EIN 95-2565362 Size Status Large Business Price Narrative and Assumptions ICF’s proposal is predicated on the following additional assumptions and clarifications. These items are intended to help the County understand how ICF’s solution, timing, resources, roles, and responsibilities formed the parameters of our estimates. Although these assumptions and clarifications frame our proposal response, it is ICF’s practice to partner with our customers and resolve issues promptly, and in a manner that is beneficial to both parties. We welcome the opportunity to work with the County to address any questions or concerns that may arise before, during, or after the delivery of our proposed services. • ICF assumes the proposal shall be incorporated into a contract resultant from this RFP. • ICF assumes only one review cycle for each deliverable, giving up to 5 business days to the County to provide comments. • ICF assumes that the initial data request will be completed by the County in as complete a manner as possible within 10 business days of ICF submitting the data request. Further delay shall lead to a later deadline for all tasks. • ICF assumes that the County shall provide the locations of each vehicle within one month of ICF submitting the initial data request. Further delay shall lead to a later deadline for Tasks 2-4. • The County is responsible for connecting the ICF team with points of contact at the two utilities in Orange County (Duke Energy Progress and Piedmont Electric Cooperative) by the second month of the project in order to enable communication about site-level electrical capacity. If contact cannot be made, ICF to assume that feeder capacity is available at all sites with need for new utility transformers at each site. • All project deliverables will be provided in an electronic format, Microsoft Office Suite or PDF, unless agreed upon by the ICF and the County project manager. • If a delivery date falls on a non-working day, the delivery date will be the following business day. • All days are presumed to be “business days” unless otherwise specified. • The County is responsible for assigning a single point of contact, the Contracting Officer’s Technical Representative (COTR), who will consolidate and reconcile all the County comments, revisions, and Docusign Envelope ID: 2559C90D-4549-45D0-8554-7958990EE7B9 Electric Vehicle Transition Plan & Charging Infrastructure Evaluation for County Fleet Price Proposal RFQ 367-OC5463 December 23, 2025 Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal 3 feedback on all deliverables, resolve any conflicts on the deliverables, and transmit the feedback in writing to ICF. • Estimated firm fixed price is based on ICF’s understanding of the information presented in the statement of work (SOW). Any changes in project requirements may result in changes to price. • A substantive change of more than 10% of the deliverable content may result in a change to the project scope and costs. If the actual percentage of revisions is greater than the 10% we have estimated for this effort, it may result in additional cost to the government and additional time to complete the project. Accordingly, ICF reserves the right to request an adjustment to the price and/or schedule. • Changes to previously accepted deliverables, content, or design elements affect price and schedule. Changes requested later in the development cycle generally have a greater impact on price and schedule than changes requested earlier. Therefore, each change will be documented and agreed to, and the appropriate adjustments to the schedule and price will be made. Docusign Envelope ID: 2559C90D-4549-45D0-8554-7958990EE7B9 Electric Vehicle Transition Plan & Charging Infrastructure Evaluation for County Fleet Price Proposal RFQ 367-OC5463 December 23, 2025 Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal 1 Team Organization ICF has assembled a team with the expertise and experience necessary to fulfill the ambitious scope of this project. Our proven track record in fleet electrification for local, regional, and state governments, as well as utilities, demonstrates our capability. From day one, our staff will bring best practices, methods, and tools, along with a detailed understanding of technology readiness, electrification opportunities, EV infrastructure planning, fleet management and standards. Our team's expertise and pas t performance ensure we can develop a robust EV Transition & Infrastructure Plan, accelerating municipal fleet EV adoption, meeting the County’s environmental, climate and fiscal goals, and maximizing benefits for its community members. We have assembled a team of experts backed by a deep bench of analysts and engineers, which will allow us to effectively scale our resources to meet evolving project demands. In formulating the team structure for this proposal, we have aligned our resources with all the requirements of the County’s scope of services. We believe that the successful execution of this project requires: • An accomplished leadership team possessing a comprehensive understanding of fleet electrification and infrastructure planning with the capacity to navigate multiple concurrent tasks involving complex analyses • The competence to work autonomously while maintaining a firm grasp on how specific tasks interconnect with the broader project scope and ultimately contribute to the final roadmap A comprehensive organization chart is available in Exhibit 2, and staff biographies are detailed in the team member qualifications section. Resumes for each staff member can be provided upon request. Exhibit 2. Proposed organization chart of the ICF team. Docusign Envelope ID: 2559C90D-4549-45D0-8554-7958990EE7B9 Electric Vehicle Transition Plan & Charging Infrastructure Evaluation for County Fleet Price Proposal RFQ 367-OC5463 December 23, 2025 Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal 2 Scope of Work The ICF team will develop a fleet transition plan for the County's vehicles, focusing on zero -emission replacements tailored to each department's needs. While EVs will be prioritized, other low -emission options may also be considered. The assessment will cover fleet requirements, available vehicle options, and necessary charging infrastructure. Below is our detailed work plan based on the Scope of Services. Task 1. Fleet Evaluation and Transition Strategy 1.1 Fleet Evaluation: First, the ICF team works with the County’s fleet manager and designated personnel to gather current fleet data through FASTER on the 439 existing vehicles within the fleet. FASTER data will be gathered and processed, and supplementary information will also be collected, including: Vehicle Characteristics • Vehicle type (e.g., box, utility) • Vehicle fuel type • Make, model, model year • In-service year • Average and maximum daily mileage • Payload • Fleet operation logistics • Current odometer reading • Current fuel costs • Current maintenance costs • Estimated service life • Operating radius • Specialty use cases • Vehicle replacement schedule The ICF team has strong expertise with FASTER, particularly from our fleet electrification project with the City of Wilmington. Additionally, to the extent available, the ICF team will work with County staff to collect data on the vehicle dwelling sites: Site or Depot Information • Current parking location and ownership (leased/owned) • Layout of the depot (AutoCAD) • Electrical capacity • Last 12 months of utility billing and usage data • Information on any existing/planned electrical upgrades • Current fueling site (if any existing ZEV infrastructure) • Maintenance practice • Single line diagrams We understand there are vehicles with telematics data that will be available to the project team. Telematics systems collect detailed fleet and vehicle operation information, vital for understanding specific duty cycles (e.g., daily mileage, idling hours, use of PTOs, dwelling time), real-world energy consumption (e.g., miles per gallon or kilowatt-hours [kWh]/mile), driving patterns (e.g., acceleration, deceleration, speed-time trace), and engine operational characteristics (e.g., maximum torque, engine rpm, and power). Once data becomes available, the ICF team typically conducts an analysis of the telematics data to extract essential information required for determining the most cost-effective EV replacement and to inform the EV charging infrastructure planning in the following tasks. Depending on data granularity, we aim to extract information such as daily mileage, real-world fuel economy, EV equivalent energy consumption (i.e., how much energy an equivalent EV would consume for the same type of operation), and vehicle dwelling time and locations. The ICF team leverages the telematics data for vehicles which have it to gain insights and prioritize the specific duty cycles that are most appropriate for transitioning to EVs. Although it may only represent a subset of the Docusign Envelope ID: 2559C90D-4549-45D0-8554-7958990EE7B9 Electric Vehicle Transition Plan & Charging Infrastructure Evaluation for County Fleet Price Proposal RFQ 367-OC5463 December 23, 2025 Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal 3 County fleet, this data can provide valuable insights into typical operations of various department vehicles within the County fleet. In addition to FASTER data collection and processing, the ICF team will conduct up to three interviews with County departments to further collect information on fleet operations and obtain insights into the typical range of operating conditions for the vehicles, which may not be available or obvious within the data provided, and to better understand future fleet needs. The ICF team uses time in these interviews to develop a comprehensive understanding of the real and perceived barriers to electrifying Count y fleet vehicles, existing plans or experience with EV fleet transition, distinct challenges departments are facing, and the operation of any specialty vehicles. The data solicited and information collected from interviews with the fleet managers and/or drivers on future fleet needs is used to create an initial, business-as-usual vehicle replacement schedule. The ICF team is set to use the available vehicle replacement schedule and capital budget to construct an actionable vehicle replacement plan which meets the County’s goals of full EV adoption by 2035 as technology permits. We understand the cyclical nature of the government fleets vehicle replacements, typically taking place every 7 to 10 years, as orchestrated through their fleet capital plans and contingent on vehicle availability. The ICF team will leverage information collected from the County and combined with our expertise on fleet vehicle turnover algorithms (based on vehicle purchase cost, maintenance cost, and condition) to determine the most appropriate vehicle replacement schedule for existing vehicles. For medium and heavy-duty vehicles, ICF collects a variety of operational and usage-related requirements needed to provide tailored recommendations for ZEV which will satisfy existing fleet needs. This includes details like payload or towing capacity, truck configuration (box, stake-bed, tractor, bucket, etc.), auxiliary loads and specialty applications. These criteria can later be used to filter our proprietary EV Model library to find vehicles which meet the specific requirements of the fleet. Rightsizing: Once the fleet data has been gathered, the ICF team will initiate a fleet rightsizing analysis to identify opportunities where each department could potentially streamline its fleet by maximizing vehicle use while maintaining operational integrity. Our in itial step will involve collaborating with the County to establish utilization thresholds for vehicles or vehicle groups, such as the minimum number of miles driven, or hours operated (per day, month, or year) that justifies a vehicle’s presence in the fleet. While setting these thresholds, we will factor in a safety margin and a redundancy level to account for potential equipment failure. We will also consider emergency scenarios where, regardless of utilization rates, certain vehicles must be readily available for remedial action. After determining the minimum threshold, the ICF team will calculate the current utilization for each of the vehicles in the fleet, factoring in their usage duration and mileage. Once the existing vehicles’ utilization rates are identified, the ICF team will pinpoint over- or underutilized vehicles by comparing their current utilization rate to their utilization threshold. In this process, we will also consider if these vehicles are operating in various locations and during different shifts. For instance, if a vehicle dedicated to Facility A is underutilized, we will examine if another similar vehicle from the same facility could cover its operation and be shared among multiple driv ers. In another scenario, for an underutilized vehicle, we will investigate whether there are overlapping shifts and opportunities to adjust the existing work schedule, allowing one vehicle to replace two or more. We will also leverage the insights from this review to also identify whether a motor pool or similar car-sharing options could be feasible and beneficial. Docusign Envelope ID: 2559C90D-4549-45D0-8554-7958990EE7B9 Electric Vehicle Transition Plan & Charging Infrastructure Evaluation for County Fleet Price Proposal RFQ 367-OC5463 December 23, 2025 Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal 4 1.2 EV Replacement Recommendation: Leveraging outcomes of fleet rightsizing analysis as well as other information collected on the fleet vehicles, ICF will employ our in-house fleet assessment model (also known as PowerGuide Analytics) to analyze the County’s fleets, characterize their operations, and develop tailored recommendations for the transition of fleet vehicles to EVs (Exhibit 3). ICF’s PowerGuide is a robust tool, developed and refined over time for use with multiple municipal and fleet clients. Originally developed for our partnership with our extensive utility programs, ICF has continued to improve the tool and the supporting data embedded in th e model to assist almost 200 clients, including more than 100 municipalities, as they developed plans for transitioning their vehicles, including their specialty vehicles, to EVs. Included in the PowerGuide Analytics is a comprehensive database of over 600 EV models comprising BEV and PHEV options for light -duty and MD/HD vehicles. This extensive database enables the ICF team to deliver highly customized fleet transition recommendations. By using this unique database, the ICF team will conduct an overview of currently available and forthcoming BEVs and PHEVs that could potentially replace the vehicle types currently used by the County. The ICF team also has a separate database for fuel cell EVs which it will use for vehicles where cost-effective EV options might not be available. ICF’s EV model library is updated monthly to capture the latest EV models available and changes to equipment attributes and pricing. Exhibit 3. ICF’s PowerGuide Analytics Fleet Transition Modeling Process Using the PowerGuide Analytics, the ICF team will deliver key recommendations at a vehicle-by-vehicle level and a fleet level. Outputs of the model will include the following: • Recommended zero emission technologies (battery electric, plug-in hybrid, and fuel cell vehicles) • Recommended EV replacement makes and models • Total cost of ownership (TCO), including the upfront and lifecycle vehicle costs • Identification of vehicle types that are least viable for conversion • Recommended replacement years • A fleetwide phased vehicle replacement schedule Docusign Envelope ID: 2559C90D-4549-45D0-8554-7958990EE7B9 Electric Vehicle Transition Plan & Charging Infrastructure Evaluation for County Fleet Price Proposal RFQ 367-OC5463 December 23, 2025 Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal 5 • Estimated GHG emissions reductions from EV replacements • Recommended charger types (e.g., Level 2, DCFC) When determining the recommended vehicle replacement schedule, we typically start with simple cost - effective replacements while also staying mindful of the complexity and difficulty associated with replacing certain use cases due to insufficient alternatives, operational challenges, unreliable technology, safety, excessive costs, or other identified reasons. For vehicles without currently available EV replacements, the ICF team will provide insights on the potential future availability as well as detailed d escriptions of why no recommendation is provided in this project. Additionally, for vehicles where an EV replacement is not recommended due to either excessive cost or lack of technology availability, the ICF team will provide recommendations for other alternative vehicles and fuels as a replacement phase. This recommendation will take into account the availability of alternative vehicles and fuels in the Hillsborough area, considering the operational needs and siting of that vehicle. Suitability and Operations: In working with the County to find ZEV options which can replace all of the vehicles in the fleet, ICF employs a collaborative suitability assessment process to identify appropriate vehicle models which can meet the existing County operations. Using the proprietary EV Model Library in PowerGuide Analytics, ICF first filters by vehicle options which meet the existing vehicle specifications collected from the County. This is typically a trivial process for light-duty vehicles but incorporates many criteria for medium and heavy-duty vehicles such as: • Vehicle body type • Daily mileage • Maximum operating range • Auxiliary power loads • Towing/hauling capacity • Use case ICF will evaluate manufacturer warranties and support for long-term service when recommending vehicle options. Additionally, ICF will suggest plans for on -site vehicle repair, maintenance, and replacement, detailing required resources (e.g., tools and equipment) and staffing (e.g., training and certificates) for the Operations Center Fleet Maintenance Facility. We will identify and recommend the necessary modifications of current procedures to meet the needs of EVs. This evaluation will cover a range of con siderations, including updates to equipment, adjustments to the layout, enhancements to safety measures, and other relevant factors, ensuring that the facilities are fully prepared to accommodate the unique requirements of EVs. Based on barriers and priorities identified through conversation with County staff, ICF will offer further recommendations to the County, including best practices for risk mitigation during EV adoption. Docusign Envelope ID: 2559C90D-4549-45D0-8554-7958990EE7B9 Electric Vehicle Transition Plan & Charging Infrastructure Evaluation for County Fleet Price Proposal RFQ 367-OC5463 December 23, 2025 Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal 6 Total Cost of Ownership (TCO) Analysis: ICF’s PowerGuide Analytics also provides us with the capability to estimate the total cost of owning and operating each replacement vehicle, including upfront and lifecycle costs as well as the capital and installation cost of EV charging infrastructure. The cost data embedded in the PowerGuide is informed by available cost data from manufacturers (both vehicles and charging manufacturers), dealerships, and the data collected from the municipality fleets across the country. This TCO analysis, as shown in Exhibit 4, will compare the differences in TCO over the service life of each vehicle between EV replacements and a scenario where the County only replace their vehicles with ICE vehicles. The ICF team will estimate TCO on a vehicle-by-vehicle basis and will consolidate these vehicle-level estimates into fleet-level transition cost estimates. On top of this, we add in estimates of additional costs like downtime, labor costs to shuttle equipment for repair and a comparison of residual value to provide critical data that the County needs to plan its budget into the future. The team will provide high-level estimates and recommendations on the end -of-life salvage and disposal of EVs and their batteries, compared to ICE vehicles. PowerGuide does not restrict evaluating TCO under the traditional ownership model, but it can also assess TCO under various alternative ownership arrangements, including financing and leasing. This model flexibility allows us to determine cost implications under different scenarios, providing a broader perspective on the economic feasibility of the transition. The project team will leverage this data, examining challenges and opportunities associated with each ownership model. By considering each department ’s unique operational needs, budget constraints, and strategic objectives, we will provide informed recommendations on the types of ownership models the County could use for a seamless, cost -effective transition to EVs. Environmental Impacts: In addition to the TCO, the ICF team will conduct a lifecycle assessment accounting for emissions from electricity as well as liquid fuel production and distribution. ICF’s PowerGuide can evaluate the GHG emissions reduction potential from the County’s electric fleet. Our approach is based on lifecycle GHG emission factors from Argonne National Laboratory’s Alternative Fuel Life-Cycle Environmental and Economic Transportation (AFLEET) tool and data from EPA’s Emissions and Generation Resource Integrated Database (eGRID) to account for electricity carbon intensity variation at the regional level. An example of GHG analysis for a fleet ICF has worked with in the past is shown in Exhibit 5 below. Exhibit 4. Example of TCO Analysis $5,167,795 $6,390,859 $2,697,017 $647,452 $1,859,015 $1,166,594 $1,427,580 $1,633,157 $901,690 $(1,422,760) $(2,000,000) $- $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000 $12,000,000 $14,000,000 ICE Replacements EV Replacements Rebates and Incentives (Excl CVRP) Make Ready and Facility/Utility Costs Charging Infrastructure Installation Charging Infrastructure Hardware NPV Maintenance Costs NPV Fuel Costs Capital Cost Docusign Envelope ID: 2559C90D-4549-45D0-8554-7958990EE7B9 Electric Vehicle Transition Plan & Charging Infrastructure Evaluation for County Fleet Price Proposal RFQ 367-OC5463 December 23, 2025 Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal 7 Exhibit 5. Sample Fleet GHG Emissions Reduction Impact Analysis Task 1 Deliverables • A worksheet detailing the inventory of the existing Orange County fleet. (Task 1.1) • A memo summarizing the results of suitability assessment, EV alternatives recommendations, TCO analysis for EV replacement, and GHG impact analysis.(Task 1.2) • An interactive worksheet including the detailed vehicle replacement recommendations, TCO and timelines (Task 1.2) Docusign Envelope ID: 2559C90D-4549-45D0-8554-7958990EE7B9 Electric Vehicle Transition Plan & Charging Infrastructure Evaluation for County Fleet Price Proposal RFQ 367-OC5463 December 23, 2025 Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal 8 Task 2. EV Charging Infrastructure Planning & Electricity Grid Impacts Charging Infrastructure Assessment: Using our fleet modeling results and recommendations developed with PowerGuide Analytics, we will identify sites that will require new or upgraded charging infrastructure, including the number, types, and power level of EVSE. This assessment will be conducted using our PowerGuide CHARGE tool, which is specifically designed to evaluate the charging energy and power requirements at each site where EV replacements are recommended and where EV operation is concentrated. The algorithms embedded in the tool analy ze expected vehicle operations at each site and compare them with critical information on the EVs to accurately estimate daily charging needs. Key factors considered include the vehicles’ energy efficiency, daily mileage or operation hours, battery capacit y, maximum power acceptance rates, and available charging time. Based on the anticipated operating conditions and constraints at each site, the PowerGuide CHARGE tool will provide tailored recommendations for specific charger types and power levels, ensuring that these are optimized on a vehicle-by-vehicle basis. Several outputs from our fleet assessment are key inputs for developing charging infrastructure, including the following: • Which existing vehicles are recommended for replacement with EVs and what types they are • How much energy and power each EV will need to charge, as a function of: ✓ Average daily energy consumption (in kWh) – based of daily VMT ✓ Vehicle battery energy capacity (in kWh) ✓ The duration of time each vehicle has to charge between shifts and operations ✓ The maximum power acceptance rate for each vehicle (in kW) • Where EV replacements will dwell • Seasonal variation in daily VMT – we want to plan for the worst case while balancing the cost of over installing based on a rare occurrence • Whether or not smart/networked charging is desired • Whether or not the fleet will use a charging management system To determine the location of chargers, the PowerGuide CHARGE tool uses information on vehicle dwell time, driving routes, parking locations, and the operational characteristics. Fleet vehicles do not necessarily need to be charged at the locations where they are being parked. Similarly, depending on co -locations, charging infrastructure may be considered at sites that multiple department fleets could share. Using this information, the ICF team will develop a baseline charging infrastructure implementation s cenario with rollout schedule that projects the following information: • The projected number of chargers needed at each site to support the EV replacements over the next 15 years • The recommended locations of EV charging infrastructure • The recommended type (e.g., Level 1, Level 2, DCFC) and power level (in kW) of chargers for each vehicle type • The overall power need associated with charging infrastructure at each site Docusign Envelope ID: 2559C90D-4549-45D0-8554-7958990EE7B9 Electric Vehicle Transition Plan & Charging Infrastructure Evaluation for County Fleet Price Proposal RFQ 367-OC5463 December 23, 2025 Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal 9 Charging Infrastructure Optimization: One of the key features that sets ICF’s PowerGuide Charge tool apart from other charging infrastructure models in the market is its embedded optimization algorithms. These algorithms enable the County to optimize the number of chargers by increasing the vehicle-to-plug (V2P) ratio while maintaining the resilience of both charging and fleet operations. Following the development of the baseline charging infrastructure needs scenario (assuming 1:1 V2P), PowerGuide Charge uses its optimization algorithm to develop an optimized charging infrastructure needs scenario. This involves determining the most appropriate V2P ratio for each facility and groups of vehicles and assessing the feasibility of smart/scheduled charging. This approach implies using fewer charging stations to service a greater number of EVs, leading to significant cost savings. It reduces the upfront investment in charging infrastructure and minimizes ongoing operational and maintenance expenses. Moreover, this efficient use of resources is particularly beneficial in conserving space, a crucial aspect in urban or densely populated areas. The ICF team will carefully review the recommendations provided by its PowerGuide Charge tool to identify the highest feasible V2P ratios that can be achieved while ensuring reliability and successful daily operations of the fleet. ICF will also investigate the effects of peak and off-peak pricing on the proposed charging plan – when in some cases it may make sense to make operational changes to allow for cheaper charging. In other cases, we may recommend scheduled charging at night which fits with existing operations but starts after midnight when peak rates have reduced. In determining the charging infrastructure needed for each location, the ICF team will also plan for future growth and expansion by considering the scalability of the chosen charging station configurations. Our team will anticipate the potential increase in the County’s EV fleet and ensure the selected charging stations can accommodate the additional demand. This may involve allocating additional space and electrical capacity for future installations. By proactively considering scalability, the ICF team will ensure the charging infrastructure can easily adapt and scale up to meet the growing needs of the County’s EV fleet. Charging Infrastructure Rollout Schedule & Cost: To advise County departments on expectations for charging infrastructure development, the ICF team will develop a rollout timeline and cost estimates for the proposed charging infrastructure for each of the County’s 28 sites. Depending on circumstances, the lead time for charging infrastructure development can be significantly longer than the lead time for vehicle procurement. Due to this, a well-laid-out electrification timeline that includes both vehicle procurement and infrastructure development is critical to minimizing time for implementation. In developing these schedules, the ICF team will ensure there will be sufficient electrical capacity available to support expected EV deployment, and the County can spread the cost over time to facilitate funding the infrastructure build out. In developing the schedule, the ICF team will consider the upfront utility upgrade and site preparation investments needed during the initial phase, known as futureproofing, to ensure sufficient electrical capacity will be available within each facility to expand charging equipment in future years without the need for additional construction. For example, if a facility needs a total of 10 chargers by 2030, it is more cost - effective to build such capacity during the initial phase, while the charging equipment can be installed over multiple phases. Docusign Envelope ID: 2559C90D-4549-45D0-8554-7958990EE7B9 Electric Vehicle Transition Plan & Charging Infrastructure Evaluation for County Fleet Price Proposal RFQ 367-OC5463 December 23, 2025 Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal 10 In this task, ICF will also evaluate a variety of options for EV charging infrastructure implementation and conduct a comprehensive cost estimate of EV charging equipment and installation. Cost components to be factored into the analysis can be split into capital, and operating costs. Key capital costs include the following: • Charging infrastructure hardware (materials cost) and installation • Software • • Distribution grid equipment and infrastructure upgrades • Make-ready costs • Operating costs are also critical to determining the business case of deploying EV charging infrastructure and include the following: • Cost of electricity based on rate tariffs used • Demand charges • Charger networking costs • Charger data contract costs All capital and operating costs are crucial factors in determining the business case of charging infrastructure. ICF will estimate capital costs across each infrastructure development scenario, as well as the ranges of possible operating costs associated with each sce nario. ICF will also develop cost estimates by location for each phase of infrastructure implementation across the entire charging infrastructure development timeline. This timeline shall align with and stays ahead of the purchase of replacement ZEV that will park at each location. A key factor that can influence the incentives and grants available to the County is whether the installed chargers are accessible to the public. ICF will outline the pros and cons of making certain chargers publicly accessible in exchange for substantial incentive funding, which can often cover the full installation cost. Additionally, we will identify incentives available to the County even without public access to chargers, though these opportunities are less common and more competitive. Importantly, we will also provide a cost assessment for the maintenance of EV chargers over the fleet’s lifetime. Having worked with over 100 municipalities across the country on their electrification plans, ICF brings a wealth of experience in implementing best practices for sharing the costs of EV infrastructure across departments. We will leverage successful strategies from various municipalities to ensure equitable cost distribution while streamlining the procurement and installation process. Utility-side Electrical Infrastructure Assessment: Once the team has determined the number, types, output power levels, and locations of chargers to be deployed, we will review the capacity of the County’s facilities to support the projected additional electrical load from charging EVs and identify potenti al site-level and distribution grid impacts of that additional load. To identify potential utility distribution electrical infrastructure impacts, our team will first coordinate with Duke Energy & Piedmont Electric Coop to review data that they already have on the capacity of existing distribution grid infrastructure. Our existing relationship with Duke Energy and experience working with coops like Piedmont Electric will help streamline the data collection process to answer the following questions: • How large is the electrical service from the utility for each relevant facility? • How much electrical current is each facility consuming at existing peak power demand levels? • How much electrical capacity is remaining on the utility-side of the meter at existing peak power demand? • How much electrical capacity remains on the County’s facility side of the meter? Responses to these questions will help us gather the needed data to conduct the electrical capacity analysis at each facility and to determine any potential impacts to the electric grid. With an understanding of Docusign Envelope ID: 2559C90D-4549-45D0-8554-7958990EE7B9 Electric Vehicle Transition Plan & Charging Infrastructure Evaluation for County Fleet Price Proposal RFQ 367-OC5463 December 23, 2025 Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal 11 peak power demand and the voltage of service drops at each facility, our team will estimate the maximum current used at each facility at peak power demand. This will then be subtracted from the size of existing electrical service to provide an estimate of how much electrical capacity is remaining on the utility side of the meter. Our team will then compare that to the projected additional load from EV charging at each facility to determine whether each facility has sufficient utility-side capacity to accommodate chargers or if upgrades may be necessary. For priority facilities, ICF will gather data to understand the size and location of transformers, amount of existing capacity on them, as well as any practical challenges related to charger installation like long trenching distances or insufficient parking near existing transformers. This effort with the utility will be used to update the charger installation timeline to include necessary upgrades on the part of the utility and incorporate that effort into the lead time for each site. It will also be used to update the cost estimates for each site with utility-specific information on the costs of the typical upgrades which we already have in our pricing model. These price estimates are based on industry experience and work with various utilities across the country but can be further refined to take advantage of cost data provided by Duke Energy Progress & Piedmont Electric Coop in order to ensure they align with what will be required of the County. Facility-side Electrical Infrastructure Assessment: After completing the distribution grid capacity analysis, the ICF team will assess the existing electrical infrastructure at each of County facilities for its ability to support the proposed EV charging infrastructure. This evaluation will determine if the current infrastructure is adequate or if upgrades, such as panel upgrades or the installation of step -up/down transformers, are necessary. Should an upgrade be deemed necessary, the ICF team will documen t this requirement and proceed to evaluate the associated costs, ensuring a comprehensive understanding of the investment required. Additionally, the ICF team will explore the costs related to preparing each facility for the deployment of charging infrastructure, covering a broad spectrum of components crucial for the site's overall readiness, including: • Point-of-Service: Identifying which point-of-service chargers will connect to in order to identify the deficiencies in existing infrastructure for both County and utility infrastructure. • Panel and Service Boards: Estimating costs for upgrading or installing new electrical panels and service boards to accommodate additional loads. • Step-up/Step-down Transformers: Evaluating the costs for installing transformers that are essential for converting electrical power from one voltage to another (to serve both Level 2 and DCFC chargers)—these transformers are crucial in scenarios where a switch between 208 volts (V) to 480 V or vice versa is needed to match the power requirements of the EV charging stations with the facility’s existing electrical infrastructure. • Meters: Assessing the need and costs for new or upgraded metering systems to monitor electricity usage. • Conduit and Cable: Calculating the expenses for necessary conduit and cable installations to connect the charging stations. • Trenching: Determining the costs for trenching work required to lay down electrical lines underground. • Bollards: Evaluating the expenses for installing bollards to protect charging stations from accidental vehicular damage. • EV Signage and Striping: Assessing the costs for necessary signage and striping in parking areas to designate EV charging spots. Docusign Envelope ID: 2559C90D-4549-45D0-8554-7958990EE7B9 Electric Vehicle Transition Plan & Charging Infrastructure Evaluation for County Fleet Price Proposal RFQ 367-OC5463 December 23, 2025 Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal 12 • Charge Management: Recommending solutions for charge management software and hardware to maximize the amount of charging done on off-peak rates and reduce peak rate charging costs. • Permits: Estimating a high-level cost for obtaining any required permits for the installation and operation of charging stations. • Labor and Installation: Estimating the labor costs and expenses related to the installation of the entire charging infrastructure. • Load Profile: Providing an estimated load profile for the chargers being proposed for each Point - of-Service based on the projected use in alignment with our proposed vehicle procurement schedule. • Vehicle to Grid: Evaluate options for taking advantage of the large network of electric vehicles as a backup power solution during outages or periods of high -power consumption. Upon completing the evaluations, the ICF team will compile and consolidate all the associated costs for each facility that has been assessed. A simplified illustration of our methodology to electrical infrastructure assessment is shown in Exhibit 6. Exhibit 6. ICF's Process for Site-Level and Utility-Level Infrastructure Needs Assessment Moreover, our team can also assess and recommend solutions for integrating solar power and battery energy storage based on the peak EV charging load at each facility. Solar power system costs are generally calculated on a per-watt basis, while battery storage costs are estimated based on the required kilowatt-hour capacity. This includes a comparison between grid-connected and micro-grid solutions with microgrids offering much greater security during outages in exchange for a higher cost. Task 2 Deliverables • A memo containing charging infrastructure cost assessment, including the required utility upgrades required to support the fleet, along with an estimate of the eventual transformer capacity needed at each site. (Task 2) Docusign Envelope ID: 2559C90D-4549-45D0-8554-7958990EE7B9 Electric Vehicle Transition Plan & Charging Infrastructure Evaluation for County Fleet Price Proposal RFQ 367-OC5463 December 23, 2025 Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal 13 Task 3. Fleet Vehicle Purchasing Policy Recommendation To ensure that the County fleet remains reliable, efficient, and fit for purpose, it is important to formulate a sustainable fleet purchasing policy that aligns with the operational demands of the County’s fleet maintenance and operations while achieving the County’s Clean Energy and GHG emission reduction goals. ICF will assist the County in developing policies that not only address the immediate operational needs but also anticipate future requirements, ensuring the fleet remains resilient and adaptable. The ICF team will review the existing Orange County fleet purchasing policy, as well as strategies deployed across other municipalities and public fleets to understand current practices and identify areas of improvement. By analyzing policies enacted by other municipalities, we aim to gather valuable insights, best practices, and lessons learned, ensuring that the County can benefit from proven strategies and avoid common pitfalls. Our team will then engage in benchmarking activities, comparing the County’s current practices against industry standards and leading practices in fleet management. This will include an examination of how other municipalities have successfully transitioned to EVs, with a focus on their vehicle replacement policies and rightsizing strategies, vehicle and EV charging maintenance protocols (e.g., in- house vs. third party maintenance), operational adjustments, and EV charging policies. Through this analysis, ICF will identify key success factors and potential challenges, providing the County with a clear roadmap for effective policy development. In parallel, ICF will present findings from existing policy reviews to key County staff and stakeholders to identify issues and shortcomings with existing policy issues and any relevant federal or state mandates that may affect County policies. Drawing from the insights obtained through policy review and stakeholder consultations, ICF will collaborate with the County to draft a comprehensive vehicle purchasing policy. This policy will also include provisions for the establishment of a Sustainable Fleet Committee. The Committee’s responsibilities may include: • Developing vehicle utilization standards to optimize and reduce the total size of the fleet. • Downsizing SUVs and larger vehicles as feasible • Implementing managed idle technologies to decrease fuel consumption in legacy vehicles. • Integrating the development of vehicle specifications into the planning process well in advance of the purchase timeline. • Aligning fiscal year funding with the planned vehicle procurement timeline to avoid missing opportunities due to lead times. • Raising awareness within County departments to prioritize the procurement of electric vehicles. • Leveraging collaborative purchasing agreements with other municipalities to access a wider range of vehicles at better prices. Building upon ICF's extensive experience and track record of success in working with diverse municipalities across the country, we are uniquely positioned to bring forward a wealth of best practices and valuable insights to inform the development of optima l policies for Orange County. Our engagement with various municipalities, particularly those of similar size and operational characteristics, has afforded us a deep understanding of the challenges and opportunities inherent in transitioning to EV fleet pra ctices. We will draw upon this rich repository of knowledge to present the County with a curated set of proven strategies and policy recommendations. These will be tailored to the County's specific context, ensuring that they are both relevant and actionable. Docusign Envelope ID: 2559C90D-4549-45D0-8554-7958990EE7B9 Electric Vehicle Transition Plan & Charging Infrastructure Evaluation for County Fleet Price Proposal RFQ 367-OC5463 December 23, 2025 Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal 14 Task 3 Deliverables • A memo outlining the vehicle purchasing policy recommended for the County to facilitate EV transition (Task 3) Task 4. Final Fleet EV Transition Report and Presentations Following the completion of all tasks, ICF will compile the findings and develop a draft Fleet Electric Vehicle Transition Strategy report for the County. This draft report will encompass all analyses from the previous tasks, including an executive summary, EV replacement schedule, recommendations for charging infrastructure development, total cost of ownership, and emission benefits analysis. Additionally, the plan will cover budgeting needs, vehicle replacement/procurement policies, and all other strategies and recommendations for infrastructure development, operation, and maintenance developed throughout the previous tasks. The plan will identify challenges encountered during its development and lessons learned, offering practical recommendations for the County to consider. At the commencement of the report drafting process, the ICF team will collaborate with County staff to establish a list of stakeholders for the three rounds of review. ICF will submit the draft report to the County’s representatives and identified stakeholders on this contract and will allow for three rounds of revisions on the report. ICF will create a final version of the report addressing all of County’s comments and will provide it to the County within 30 days of receiving final set comments on the draft version. Both the draft and the final Plan will be sent electronically in Microsoft Word (*.doc or *.docx) format. In addition to the final report, ICF will prepare a Microsoft PowerPoint (*.pptx) deck with 20 to 30 minutes of content to describe the project overview, the process, results from the analytical work completed, as well as recommendations. ICF will ensure that the content embedded in the deck is easy to understand and have all the sufficient information and details needed for the stakeholders to understand and comment. ICF will be also available for up to two presentations to County stakeholders, which may include County Council, County departmental key staff, or other groups. Task 4 Deliverables • Draft report, compiling results from all tasks. • Final report, incorporating feedback from three review rounds. • Presentation for communicating key outcomes of the project. • Up to two virtual presentations to County-convened stakeholders. Schedule ICF will begin work once ICF and the County execute the contract, and the County issues a Notice to Proceed, assumed to take place by January 2026. ICF proposes a six (6)- month period of performance to finish the required technical scope including Tasks 1-4 as stated in this proposal, from January 2026 to June 2026. Exhibit 7 shows the proposed project schedule along with the timing of major deliverables for each task – based on the number of months from the notice to proceed. Docusign Envelope ID: 2559C90D-4549-45D0-8554-7958990EE7B9 Electric Vehicle Transition Plan & Charging Infrastructure Evaluation for County Fleet Price Proposal RFQ 367-OC5463 December 23, 2025 Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal 15 At the onset of the project, ICF will create a detailed project schedule including all tasks, subtasks, meetings, public outreach activities, client review points, major milestones, and deliverables. Our team will review the project schedule with the County to ensure on-time delivery of high-quality deliverables as outlined in ICF’s proposed approach, ICF will work with the County to make the necessary schedule updates. Exhibit 7. ICF's Proposed Task-specific Schedule. Task Name Jan 26 Feb 26 Mar 26 Apr 26 May 26 Jun 26 Task 1. Fleet Evaluation and Transition Strategy X X Task 2. EV Charging Infrastructure Planning & Electricity Grid Impacts X Task 3. Fleet Vehicle Purchasing Policy Recommendations X Task 4. Final Fleet EV Transition Report and Presentation X Milestones deliverable for each task are denoted with an “x”. In accordance with this schedule, ICF shall submit each the initial version of each of the deliverables listed above on the following dates: • Task 1.1 Fleet Inventory – Feb 20th, 2026 • Task 1.2 Fleet Transition Memo – Mar 20th, 2026 • Task 1.2 Fleet Transition Worksheet – Mar 20th, 2026 • Task 2 Charging Infrastructure Assessment Memo – May 22nd, 2026 • Task 3 Fleet Vehicle Purchasing Policy Recommendations – May 22nd, 2026 • Task 4 Final Fleet EV Transition Report – June 19th, 2026 Any delay in providing data to ICF or in the review process from the County shall lead to cascading delays on all deliverables that succeed said delay. Docusign Envelope ID: 2559C90D-4549-45D0-8554-7958990EE7B9 Electric Vehicle Transition Plan & Charging Infrastructure Evaluation for County Fleet Price Proposal RFQ 367-OC5463 December 23, 2025 Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal 16 icf.com https://twitter.com/ICF linkedin.com/company/icf-international facebook.com/ThisIsICF #thisisicf About ICF ICF (NASDAQ:ICFI) is a global consulting services company with approximately 9,000 full-time and part- time employees, but we are not your typical consultants. At ICF, business analysts and policy specialists work together with digital strategists, data scientists and crea tives. We combine unmatched industry expertise with cutting-edge engagement capabilities to help organizations solve their most complex challenges. Since 1969, public and private sector clients have worked with ICF to navigate change and shape the future. Docusign Envelope ID: 2559C90D-4549-45D0-8554-7958990EE7B9 Holder Identifier : 7777777707070700077761616045571110767735324015474207663304671635132070671557046332320717055773347440107615510702224210073621244720155730734635551233653007765224143375560076727242035772000777777707000707007 7777777707070700073525677115456000766415057026557507321511574233476075627732461275500742627661217754007033326252073000071233373520730100703332625207300007122226353163011077756163351765540777777707000707007Certificate No :570117678371CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) 01/21/2026 IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. PRODUCER Aon Risk Services Northeast, Inc. New York NY Office One Liberty Plaza 165 Broadway, Suite 3201 New York NY 10006 USA PHONE(A/C. No. Ext): E-MAILADDRESS: INSURER(S) AFFORDING COVERAGE NAIC # (866) 283-7122 INSURED 20303Great Northern Insurance Co.INSURER A: 22667ACE American Insurance CompanyINSURER B: 20281Federal Insurance CompanyINSURER C: 20443Continental Casualty CompanyINSURER D: INSURER E: INSURER F: FAX(A/C. No.):(800) 363-0105 CONTACTNAME: ICF Incorporated LLC 1902 Reston Metro Plaza Reston VA 20190 USA COVERAGES CERTIFICATE NUMBER:570117678371 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.Limits shown are as requested POLICY EXP (MM/DD/YYYY)POLICY EFF (MM/DD/YYYY)SUBRWVDINSR LTR ADDL INSD POLICY NUMBER TYPE OF INSURANCE LIMITS COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR POLICY LOC EACH OCCURRENCE DAMAGE TO RENTED PREMISES (Ea occurrence) MED EXP (Any one person) PERSONAL & ADV INJURY GENERAL AGGREGATE PRODUCTS - COMP/OP AGG X X X X X GEN'L AGGREGATE LIMIT APPLIES PER: $1,000,000 $1,000,000 $10,000 $1,000,000 $2,000,000 $2,000,000 Prod/Comp Ops Incl. A 07/01/2025 07/01/2026 Y Y Package - Domestic 35812409 PRO- JECT OTHER: AUTOMOBILE LIABILITY ANY AUTO OWNED AUTOS ONLY SCHEDULED AUTOS HIRED AUTOS ONLY NON-OWNED AUTOS ONLY BODILY INJURY ( Per person) PROPERTY DAMAGE (Per accident) X X X BODILY INJURY (Per accident) $1,000,000A07/01/2025 07/01/2026 Automobile - All States Y Y COMBINED SINGLE LIMIT (Ea accident) 73522955 EXCESS LIAB X OCCUR CLAIMS-MADE AGGREGATE EACH OCCURRENCE DED $5,000,000 $5,000,000 07/01/2025 Umbrella Liability SIR applies per policy terms & conditions UMBRELLA LIABC Y 07/01/202693630018 RETENTIONX X E.L. DISEASE-EA EMPLOYEE E.L. DISEASE-POLICY LIMIT E.L. EACH ACCIDENT $1,000,000 X OTH-ER PER STATUTEB07/01/2025 07/01/2026 Workers Compensation $1,000,000 Y / N (Mandatory in NH) ANY PROPRIETOR / PARTNER / EXECUTIVE OFFICER/MEMBER EXCLUDED?N / A Y N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY If yes, describe under DESCRIPTION OF OPERATIONS below $1,000,000 2671754337 Each Claim65201191107/01/2025 07/01/2026 E&O Includes Cyber $3,000,000Overall policy aggre E&O - Miscellaneous Professional-Primary D $3,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) RE: RFQ 367-OC5463 // EV Fleet and Infrastructure Study Orange County, its officers, agents and employees are added as Additional Insured as respects the General Liability and Automobile Liability as required by written contract Professional Liability is a Claims Made policy. There is no Additional Insured status on the Professional Liability coverage. Retroactive Date: 6/25/1999 CANCELLATIONCERTIFICATE HOLDER AUTHORIZED REPRESENTATIVEOrange County, North Carolina 300 West Tryon Street Hillsborough NC 27278 USA ACORD 25 (2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Docusign Envelope ID: 2559C90D-4549-45D0-8554-7958990EE7B9 A waiver of subrogation in favor of Additional Insured as respects the General Liability, Auto Liability and Workers Compensation applies pursuant to a written contract. Umbrella is a follow form policy and sits over underlying General Liability, Auto Liability and Employers' Liability policies. Should any of the policies be cancelled prior to the expiration date thereof, notice of cancellation shall be provided in accordance with the policy provisions, which shall not be less than thirty (30) days' notice except for non-payment of premium which shall not be less than ten (10) days' notice. FORM TITLE:FORM NUMBER: THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, ADDITIONAL REMARKS EFFECTIVE DATE: CARRIER NAIC CODE POLICY NUMBER Aon Risk Services Northeast, Inc. NAMED INSUREDAGENCY LOC #: 570000024256AGENCY CUSTOMER ID: © 2008 ACORD CORPORATION. All rights reserved. See Certificate Number: See Certificate Number: The ACORD name and logo are registered marks of ACORD 570117678371 570117678371 ACORD 25 Certificate of Liability Insurance Additional Description of Operations / Locations / Vehicles: ACORD 101 (2008/01) ADDITIONAL REMARKS SCHEDULE Page _ of _ ICF Incorporated LLC Docusign Envelope ID: 2559C90D-4549-45D0-8554-7958990EE7B9 ICF INTERNATIONAL, INC. ICF INCORPORATED, LLC 01/21/2026 Orange County, its officers, agents and employees 7352-29-55 Docusign Envelope ID: 2559C90D-4549-45D0-8554-7958990EE7B9 CHLJBBm Liability Insurance Endorsement Policy Period Effective Date Policy Number Insured Name of Company Date Issued This Endorsement applies to the following forms: GENERAL LIABILITY Who Is An Insured Additional Insured - Scheduled Person Or Organization Liability Insurance Form 80-02-2367 (Rev. 5-07) Under Who Is An Insured, the following provision is added. Persons or organizations shown in the Schedule are insureds; but they are insureds only if you are obligated pursuant to a contract or agreement to provide them with such insurance as is afforded by this policy. However, the person or organization is an insured only: •if and then only to the extent the person or organization is described in the Schedule;•to the extent such contract or agreement requires the person or organization to be affordedstatus as an insured;•for activities that did not occur, in whole or in part, before the execution of the contract oragreement; and•with respect to damages, loss, cost or expense for injury or damage to which this insuranceapplies.No person or organization is an insured under this provision: •that is more specifically identified under any other provision of the Who Is An Insuredsection (regardless of any limitation applicable thereto).•with respect to any assumption of liability (of another person or organization) by them in acontract or agreement. This limitation does not apply to the liability for damages, loss, cost orexpense for injury or damage, to which this insurance applies, that the person or organizationwould have in the absence of such contract or agreement.Additional Insured -Scheduled Person Or Organization continued Endorsement Page 1 JULY 1, 2025 TO JULY 1, 2026 JANUARY 21, 20263581-24-09 DTO ICF INTERNATIONAL INC. ICF INCORPORATED, LLCGREAT NORTHERN INSURANCE COMPANY JANUARY 21, 2025Docusign Envelope ID: 2559C90D-4549-45D0-8554-7958990EE7B9 Orange County, its officers, agents and employees Docusign Envelope ID: 2559C90D-4549-45D0-8554-7958990EE7B9 WC 00 03 13 (11/05)© Copyright 1983–2017 National Council on Compensation Insurance, Inc. All Rights Reserved. Workers' Compensation and Employers' Liability Policy Named Insured ICF INTERNATIONAL INC. 1902 RESTON METRO PLAZA Endorsement Number Policy Number Symbol: RWC Number: (26)7175-43-37 Policy Period 07-01-2025 TO 07-01-2026 Effective Date of Endorsement 01-21-2026 Issued By (Name of Insurance Company) ACE AMERICAN INSURANCE COMPANY Insert the policy number. The remainder of the information is to be completed only when this endorsement is issued subsequent to the preparation of the policy. WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us. This agreement shall not operate directly or indirectly to benefit any one not named in the Schedule. Schedule ANY PERSON OR ORGANIZATION AGAINST WHOM YOU HAVE AGREED TO WAIVE YOUR RIGHT OF RECOVERY IN A WRITTEN CONTRACT, PROVIDED SUCH CONTRACT WAS EXECUTED PRIOR TO THE DATE OF LOSS For the states of CA, UT, TX, refer to state specific endorsements. This endorsement is not applicable in KY, NH, and NJ. The endorsement does not apply to policies in Missouri where the employer is in the construction group of code classifications. According to Section 287.150(6) of the Missouri statutes, a contractual provision purporting to waive subrogation rights against public policy and void where one party to the contract is an employer in the construction group of code classifications. For Kansas, use of this endorsement is limited by the Kansas Fairness in Private Construction Contract Act(K.S.A.. 16-1801 through 16-1807 and any amendments thereto) and the Kansas Fairness in Public Construction Contract Act(K.S.A 16-1901 through 16-1908 and any amendments thereto). According to the Acts a provision in a contract for private or public construction purporting to waive subrogation rights for losses or claims covered or paid by liability or workers compensation insurance shall be against public policy and shall be void and unenforceable except that, subject to the Acts, a contract may require waiver of subrogation for losses or claims paid by a consolidated or wrap-up insurance program. Authorized Agent Orange County, its officers, agents and employees Docusign Envelope ID: 2559C90D-4549-45D0-8554-7958990EE7B9