HomeMy WebLinkAboutAgenda 01-20-2026; 8-k - Rejection of Bids and Authorization to Re-advertise – Electric Vehicle Charging Station (EVCS) Installation Project at the Orange Transportation Services Facility 1
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: January 20, 2026
Action Agenda
Item No. 8-k
SUBJECT: Rejection of Bids and Authorization to Re-advertise — Electric Vehicle Charging
Station (EVCS) Installation Project at the Orange Transportation Services
Facility
DEPARTMENT: Orange County Transportation
Services
ATTACHMENT(S): INFORMATION CONTACT:
Bid Tabulation Sheet Jamael Wiley, Transit Planning and
Operations Manager, 919-245-2006
Jovana Amaro, 919-245-2651
PURPOSE: To:
1. Reject all bids received for the Electric Vehicle Charging Station (EVCS) Installation Project
at the Orange Transportation Services Facility; and
2. Authorize staff to revise the project scope and re-advertise for bids, or pursue an alternative
procurement method, as appropriate.
BACKGROUND: Orange County Public Transportation (OCPT) issued a solicitation for the
Electric Vehicle Charging Station (EVCS) Installation Project located at the Orange Public
Transportation Services facility to support the County's transition to zero-emission transit vehicles
and to provide the necessary charging infrastructure at the Transit Operations Facility. The project
is funded through a combination of Federal Transit Administration (FTA) discretionary funds
administered by the North Carolina Department of Transportation (NCDOT) Integrated Mobility
Division (IMD), along with required local match funds.
Bids were received and evaluated in accordance with County procurement policies and applicable
FTA and NCDOT requirements.
Following a detailed evaluation, staff determined that the bids received did not meet the
County's needs for this federally funded project. The submitted bids were either non-
responsive, did not fully meet technical specifications, exceeded available project funding, or
did not represent the best value to the County. Under County procurement policy, and
consistent with FTA and NCDOT guidance, the Board of County Commissioners may reject
all bids when it is determined to be in the County's best interest.
Green State Power, LLC — Basis for Determination
Upon review of the pricing details, a substantial discrepancy was identified between the
written pricing and the numerical pricing. In addition, the bidder did not use the revised bid
form that requested pricing for Alternate 1 and Alternate 2, and failed to provide pricing for
Alternate 2.
2
Stelco Electric — Basis for Determination
The bidder was not the lowest bidder and did not provide pricing for Alternate 1 or Alternate
2. Additionally, the bidder failed to use the revised bid form that included pricing for Alternate
1 and Alternate 2.
Rejecting all bids at this time will allow OCPT staff to reassess the project scope, cost
estimates, technical requirements, and procurement strategy to ensure alignment with
available FTA and NCDOT funding, current market conditions, and project readiness. Staff
will revise the solicitation documents as necessary and re-advertise the project, or pursue an
alternative procurement method permitted under federal, state, and County requirements.
FINANCIAL IMPACT: There is no fiscal impact associated with the rejection of bids at this time.
No funds will be expended unless and until a future contract is approved by the Board of County
Commissioners. Federal, state, and local funds will remain available for the project, subject to
applicable grant timelines and approvals.
ALIGNMENT WITH STRATEGIC PLAN: This item supports:
• GOAL 1: ENVIRONMENTAL PROTECTION AND CLIMATE ACTION
OBJECTIVE 1. Identify the priorities and resources necessary to implement the Climate
Action Plan.
OBJECTIVE 2. Invest in our infrastructure to reduce the environmental impact of the
County fleet/facilities and improve safety.
RECOMMENDATION(S): The Manager recommends that the Board:
1. Reject all bids received for the Electric Vehicle Charging Station (EVCS) Installation Project
at the Orange Transportation Services Facility; and
2. Authorize staff to revise the project scope and re-advertise for bids, or pursue an alternative
procurement method, as appropriate.
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BID TABULATION
Project Name: 178367-005462R OPT EV Charging Stations
BidOpening Date Wednesday,December 10,2025
Bid Time: 2:00 PM
Attachment F:
Certification of Attachment:
Safety Attachment Compliance Iran
Living Wage Supplemental Questionnair Federal Attachment B Attachment D Affidavid of with Davis- Divestment
Signed Bid Ack Contractor E-Verify Nondiscriminatio Vendor withsupporting AttachmentA or Buy Certification Re: Compliance Bacon Act
SINGLE PRIME CONTRACTOR NAME License No. Farm Bid Bond Addendums Policy Affidavit n Certification Information:HUB documents Re:Lobbying America Debarment,etc with NC E-Verify Provisions Certification Base Bid Option 1 Base Bid Option 2 Add Alternate 1 Add Alternate 2
1 Green State Power,LLC 29740 V Y V N N N N N Y V V y y V $ 845,000.00 $ 825,000.00 $ 622,000.00 None
2 Stelco Electric 3408V ly ly Y ly V ly V ly V V V y Y 1$ 915,538.00 $ 913,158.00 None None
3 Millennium Lighting Solutions,Inc. Non-responsive-Did not attend the mandatory Pre-Bid meeting
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