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HomeMy WebLinkAboutAgenda 01-20-2026; 8-j - Purchase of Equipment for Solid Waste Management 1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: January 20, 2026 Action Agenda Item No. 8-j SUBJECT: Purchase of Equipment for Solid Waste Management DEPARTMENT: Solid Waste Management ATTACHMENT(S): INFORMATION CONTACT: Quotes from Carolina Environmental Robert Williams, 919-918-4904 Systems & Joe Johnson Equipment Company PURPOSE: To approve and authorize the Orange County Solid Waste Management Department to purchase two (2) pieces of equipment: • Heil PT1000 2027 Freightliner Rear Loader 13YD • Labrie 33 YD Automizer Side Loader BACKGROUND: The Orange County Solid Waste Management Department proposes to purchase two (2) new pieces of equipment to address the continued growth in Recycling collection in Orange County. These two (2) new pieces of equipment will greatly enhance the Department's ability to serve a growing need in the County for effective and efficient Recycling collection; affording the employees with safe, reliable, and updated equipment. The Freightliner Rear loader is priced through Sourcewell Co-Op and will be purchased from Carolina Environmental Systems. The Labrie Side loader is priced through the NC Sheriffs' Association and will be purchased from Joe Johnson Equipment Company. FINANCIAL IMPACT The funding for purchasing this equipment was approved in the prior fiscal year's Capital Investment Plan budget. The total financial impact for the purchase of both pieces of equipment is $677,463 excluding sales tax. The breakdown of cost is as follows: • Heil PT1000 2027 Freightliner Rear Loader 13YD $227,987 • Labrie 33 YD Automizer Side Loader $449,476 ALIGNMENT WITH STRATEGIC PLAN: This item supports: • GOAL 1: ENVIRONMENTAL PROTECTION AND CLIMATE ACTION OBJECTIVE 2. Invest in our infrastructure to reduce the environmental impact of the County fleet/facilities and improve safety. 2 RECOMMENDATION(S): The Manager recommends that the Board approve and authorize the Orange County Solid Waste Management Department to purchase the two (2) pieces of equipment: • Heil PT1000 2027 Freightliner Rear Loader 13YD • Labrie 33 YD Automizer Side Loader 3 Carolina Environmental Systems, Inc. 306 Pineview Drive, Kernersville, NC 27284 2701 White Horse Road, Greenville, SC 29611 500 Lee Industrial Blvd,Austell, Ga 30168 Phone: 800-239-7796 336-904-0952 i QUOTE December 19, 2025 Orange County Attention: Danny Crouse Dear Danny, CES appreciates the opportunity to quote you the following: One (1) Heil PT 1000 13 cubic yard high compaction heavy duty rear loading refuse body complete with all standard specifications and with the following optional equipment: • Clutch shift(hot shift)PTO with EOS and extended shaft gear pump • Multi-function rear strobe lights • '/a" hopper floor in lieu of standard 3/16" • Broom and shovel rack mounted on tailgate • Dual rear driver signal buzzers • Dual factory cart tipper hydraulics with two (2) Diamondback Model 500 cart tippets • Dual hopper work lights • Dual front LED strobe lights • Body side back assist lights • 201b fire extinguisher with bracket • Body side fender extension kit • Mud flaps ahead of and behind rear axle • 18"xl8"x36" steel tool box • Rear frame closure plate • Rear caution decals • Custom green paint color • 3'd Eye rear vision camera system All as per the above and mounted on one (1) 2027 Freightliner M2106 cab/chassis complete as per the enclosed specifications and to include five (5) year 200,000 mile engine and aftertreatment system warranty and five (5) year unlimited mile transmission warranty. Heil Sourcewell Contract Bid Price: $227,987.00 Heil Sourcewell Contract Number: 110223-THC FOB: Your Yard Delivery: Approximately 180-210 days from receipt of order Terms: Net upon delivery Please Note: Pricing may be subject to additional tariffs or surcharges prior to delivery We sincerely appreciate the opportunity to submit the above quotation. If we may answer any questions or be of service to you in any way, please do not hesitate to contact us at: 1-800-239-7796. Sincerely, Ben Taylor Carolina Environmental Systems 4 Sou rcewel I ►7W Heil Environmental #110223-THC Pricing for contract#110223-THC offers Sourcewell participating agencies the following discounts: • A discount of 4%off MSRP as well as any associated surcharges for all products and services which would represent the ceiling price a member would pay to a Heil dealer. The exception to this would be the chassis. • This discount does not apply to equipment rentals through those various entities as rental pricing has already taken this discount. 12/22/25,7:48 AM Heil Environmental:Contract 110223-THC I Sourcewell 5 Sourcewell P.14 a Heil Environmental Mobile refuse collection vehicles #110223-THC Maturity Date: 12/28/2027 Website: heil.com/sourcewell C� Products&Services v Buy Sourcewell Documents Contact Information • Premier Truck rental • Rush rental • Front loaders • Rear loaders Automated & manual side loaders Multi-compartment recycling units 3rd Eye camera systems Bayne Premium Tippers Soft-Pak https://www.sourcewell-mn.gov/cooperative-purchasing/110223-THC 1/3 DocuSign Envelope ID:70757EA2-9DF0-4A4E-8465-E2A02EB88481 6 110223-THC Sourcewell ;-tL, Solicitation Number: RFP #110223 CONTRACT This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and The Heil Co. d/b/a Heil Environmental, 201 W. Main Street, Suite 300, Chattanooga, TN 37408 (Supplier). Sourcewell is a State of Minnesota local government unit and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to eligible federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada. Sourcewell issued a public solicitation for Refuse Collection Vehicles with Related Equipment, Accessories and Services from which Supplier was awarded a contract. Supplier desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and the entities that access Sourcewell's cooperative purchasing contracts (Participating Entities). 1. TERM OF CONTRACT A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below. EXPIRATION DATE AND EXTENSION. This Contract expires December 28, 2027, unless it is cancelled sooner pursuant to Article 22. This Contract allows up to three additional one-year extensions upon the request of Sourcewell and written agreement by Supplier. Sourcewell retains the right to consider additional extensions beyond seven years as required under exceptional circumstances. B. SURVIVAL OF TERMS. Notwithstanding any expiration or termination of this Contract, all payment obligations incurred prior to expiration or termination will survive, as will the following: Articles 11 through 14 survive the expiration or cancellation of this Contract. All other rights will cease upon expiration or termination of this Contract. Rev. 3/2022 1 I 7 North Carolina Sheriffs' Association Contract Award Agreement Heavy Equipment Procurement Program Bid 26-10-0422 Weare pleased to announce the North Carolina Sheriffs' Association has successfully completed its statewide competitive award for heavy equipment. All local government units are eligible to utilize this competitively bid contract while keeping with their local governing purchasing ordinances. Bid 26-10-0422 will be effective May 18, 2025 through May 17,'`2026. Congratulations, your company has been included on the Association's price sheet contract controlled by the North Carolina Sheriffs' Association's Solicitation for Bids and Contract Terms and Conditions. By the award of this contract based on your company's bid for Solicitation Number 26-10-0422, all terms and conditions set forth in the Solicitation for Bids and Contract Terms .and Conditions are incorporated herein by reference and agreed to by the Contractor and the North Carolina Sheriffs' Association. Signature of Authorized Representative Signature of NCSA Contract Administrator A fTRI(/,- M SEE Jason D. Bennett Printed Name of Authorized Representative Printed Name of NCSA Contract Administrator cbOc W xxs May 18, 2025 C ntra orNendor Nam (Please Print) Date Dat 12/18/25,4:12 PM Award Report I VendorLink Bid Award 8 Contract:26-10-0422, Heavy Equipment Group: Industrial Waste and Recycling Equipment Item: 1178, Labrie,Automizer Right Hand 31 CY,YRHS0274 Description: Manufacturer's standard base unit specifications and current model year for the model/model number listed.The required minimum 6%discount off MSRP is to be included in the listed base price field. Freight is also included in the listed base price field unless otherwise specified on the vendors option sheet. Model Upgrade/Downgrade:Some models may be listed within the option sheet as they may be considered to be an upgrade/downgrade to the base model listed. Please contact awarded vendor for additional information regarding these models. Percent Percent Zone Vendor Price (Taken off MSRP for base price) (Taken off MSRP for options) Build File Options File Nationwide Joe Johnson Equipment $173,596.16 6.00% 6.00% Build Options https://www.myvendorlink.com/internal/staff/awardzone 826/1589 9 704-289-6488igiw jjei.com Joe Johnson info@jjei.com Equipment Subsidiary of Federal Signal Corporation 4519 Old Charlotte Hwy.Monroe NC 28110 Quotation To provide two(1)new Labrie 33 yrd Automizer TTD (Tip to Dump),mounted on a Mack LR chassis,to include the following options: • Crusher Panel • Heavy Duty Grabber 32 To 95 Gal • Spill shield on Gripper • Auxiliary Arm Controls Inside Cab on Curbside • Dual Arai joysticks NON-Moveable • Automatic Pump shutoff at 50 km/h-32 mph • Broom and Shovel Front of Hopper on Curbside&Hoe Front of Hopper on Streetside • Fire Extinguisher 20 lbs(1) on Rubrail Curbside(Rear)Vertical • Spill Kit on Rubrail Curbside(Center) • Add.Lights on Tg.:2/3 Lightbar+ Central Brake Light+Multifunction Lights(4) (X Pattern) • Backup Lights on Rubrails Mid-Body-LED (2) • Backup Lights on Tailgate 2/3 Centered-LED(2) • Work Light Package-LED (2) • Alternating Strobing Lights 4"Amber on Front of Body-LED(2) • Strobe Light Beacon Style on Tg. over Upper S/T/T Lights(If Appl.) Centered-Whelen L10HAP (1) • Triple EnviroLink Cameras (3)With Heater/Without Shutter • Cart/Container Counting Device on Arm(s) • Body floor liner 48"x 4mm(0.160") -Hardox 450 • Body Side Wall liners 24"x 1/8"-Hardox 450 • Hopper Floor Liner 1/4"-Hardox 450 • Base Coat/Clear Coat Cab Paint(Exterior Only) • CAUTION VEHICLE STOPS [...] FREQUENTLY,74-1/2"x 23-1/2" (Black on Yellow) Purchase Price............................................................................... $449,476.00 EACH Terms&Conditions *Strictly Subject to Availability and Prior Sale* *Subject to revision based on events beyond our control due to wildly fluctuating material prices* Pricing in USD,taxes and fees to be paid at time of tag&title if applicable Price Includes PDI,delivery and training Payment Terms:Due upon receipt Purchase order required Delivery:To be confirmed at time of order Quotation valid for 7 days F Clean Air.Clean Water.Clean Streets. 10 704-289-6488iioi7 jjei.com Joe Johnson info@jjei.com Equipment Subsidiaiyo/Federal Signal Corporation 4519 Old Charlotte Hwy.Monroe NC 28110 V Unit Purchase Price Pricing does not include title or plating fees. Quote is valid for 7 days from the date of 10/17/2025. Please note that the prices quoted are subject to applicable tariffs and duties,which may affect the final cost. Unit Purchase Price: $449,476.00 EACH Ihve have read and understand the terms outlined below and on the reverse and agree to them as part of this order as if they were printed above my/aur signature(s).The above and the terms below and on the reverse shall comprise the entire agreement affecting this purchase and no other agreement,understanding,representation,condition orwarrantyeither expressed or implied bylaw m•otherwise is part of this transaction.Unless otherwise specified the Purchase price is payable in cash on the date of delivery of the Equipment to the carrier.It is understood and agreed that the Purchase Price is subject to increase at anytime without notice by JJE to the extent that JJE has incurred increased cost between the date hereof and the delivery date caused by increases in manufacturers'list prices,government regulations,freight rates,labour costs and other causes beyond JJE's control.The Pm-chaser acknowledges hawing received a true copy hereof.This agreement is not subject to annulment or cancellation by the Purchaser without prior written consent of JJE. Orange County Solid Waste Joe Johnson Equipment X X Signature Signature Name: Name: Doug Boice Date: Date: 10/17/2025 Clean Air.Clean Water.Clean Streets.