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HomeMy WebLinkAbout2025-762-E-AMS-Hamlett Associates-Contract Time Extension for 30 days onlyRevised 01/24 ORANGE COUNTY CHANGE ORDER REQUEST NORTH CAROLINA ______________________________________________________________________________________________________________ Date: 11/14/2025 Project: Generators OPT,MP,O&M Change Order No. 01 Department: AMS Department Address: 306 Revere Road Project: Generators for OPT, Motor Pool and Maintenance Contractor: Hamlett Associates, Inc. Contractor Address: 3704 Security Mills Road Climax, NC 27233 Effective date of original contract: 10/2/2024 This change order increases decreases the contract time by 30 days. Check here if no impact to contract time . Will this change order impact the date of substantial completion? Yes No. If yes, the amended date of substantial completion is: December 19, 2025 _______________________________________________________________________________________________________________ Full Description of Change: This change order request is for a no cost time extension only. Reason for Change: Additional time required for moving the maintenance generator from the old jail to the maintenance facility. _______________________________________________________________________________________________________________ Original contract sum: $ 430,100.00 Contract sum prior to this change order: $ 430,100.00 Amount of this change order: $ 0.00 Total sum of the contract including this change order: $ 430,100.00 _______________________________________________________________________________________________________________ This change order is executed to amend the contract time or contract sum. It shall not be construed to impact the original contract, project, services, or work in any other manner. All other terms of the Original Contract remain in effect. Approved and executed this 25th day of November, 2025. _______________________________ _____________________________ _____________________________ Contractor Owner Architect (when retained) By:____________________________ By:___________________________ By:___________________________ Docusign Envelope ID: 31BCB16D-4851-4E6C-82F9-6477AE4AE144 11/19/2025 President County Manager 12/23/2025 Revised 01/24 ORANGE COUNTY—INTERNAL USE ONLY ______________________________________________________________________________ Finance Information Vendor Name: Hamlett Associates, Inc Vendor Contact Person: Michael Craig (Michael@hamlettai.com) Phone: 336.292.7280 Address: 3704 Security Mills Road City Climax State: NC Zip: 27233 Department: AMS Amount: 0.00 Purpose: Contract Time Extension for 30 days only Budget Code(s): 61370035-890000-30012 Vendor # 68305 Vendor Status with NCSOS: Current Active Vendor is a BOCC consultant: Yes No Contract Details Contract Type: New Amendment (Original Contract: 10/4/2024) (Most Recent Amendment 11/25/2025) Effective Date 10/4/2025 End Date 12/19/2025 Notice Date (Notice Purpose ) Award Approved by Board (Agenda Date: 10/1/2024); Made or Administered by AMS Signature Authority - BOCC Express Delegation (Agenda Date: 10/1/2024) - Policy 9.4: Under $5,000; Service Under $90,000; Construction Under $250,000 - Budget Policy Section XV (Capital Improvement Project: 30013) Bidding Informal Bidding ($30k-$90k); Formal RFP ($90k+); Other (<$30k); Exception(# ) Department Affirmation This agreement is approved as to technical form and content and I as Department Director affirmatively state work on this pro ject has not been initiated prior to execution of the agreement; OR This agreement is approved as to technical form and content. Services related to this agreement have already begun or been completed. Description of the nature of the emergency condition that was addressed: Department Director’s Signature ________________________________________ Date: ________ Information Technologies This agreement has been reviewed and is approved as to information technology content and specifications: Office of the Chief Information Officer___________________________________ Date: ________ Inapplicable because no hardware/software purchases or related services Risk Management This agreement is approved for sufficiency of insurance standards, specifications, and requirements: Office of the Risk Management Officer___________________________________ Date: _________ Financial Services This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act: Office of the Chief Financial Officer ____________________________________ Date: _________ Legal Services This agreement is approved as to legal form and sufficiency: Office of the County Attorney __________________________________________Date: ________ Clerk to the Board All Docusign contracts must be copied to the Clerk upon completion: occlerkdocs@orangecountync.gov The following signature block is for hard copies only and is not required for Docusign contracts: Received for record retention: Office of the Clerk to the Board __________________________________________Date:_________ Docusign Envelope ID: 31BCB16D-4851-4E6C-82F9-6477AE4AE144 11/19/2025 12/1/2025 12/1/2025 12/22/2025 Revised 01/24 Docusign Envelope ID: 31BCB16D-4851-4E6C-82F9-6477AE4AE144 PROGRESSIVE DESIGN COLLABORATIVE CHANGE ORDER NO. 1 CLIENT: Orange County Motor Pool and Maintenance Shop PROJECT: Orange County Motor Pool and Maintenance Shop CONTRACT FOR: Orange County CONTRACTOR: Hamlett and Associates PDC PROJECT # 23017 Under the terms of the Contract and without invalidating the original provisions thereof, the following change(s) in work is (are) authorized for the change in contract amount herein set forth: (Description of change order with detailed breakdown attached) No cost time extension for additional time to relocate and install Maintenance Building generator. The time of completion including previous orders is 413 calendar days and shall be changed by 30 calendar days by this change order for a contract date of completion of Friday, December 19, 2025. CONTRACT COST SUMMARY TOTALS 1. Original Contract Amount $430,100.00 2. Amt. of Previous Orders ADD $ Deduct $(0) 3. Amt. of This Order: ADD $0 Deduct $ 4. Total additions lines 2 &3 $ Minus Total Deducts: $(0) $ (Line 4 shall show the net amount to be added or (deducted) from the contract amount.) 5. Revised Contract Total Amount $430,100.00 6. The Owner certifies that the contingency fund balance after this change is $ N/A I certify that my Bonding Company will be notified forthwith that my contract has been (increased) (decreased) by the amount of this change order, and that a copy of the approved change order will be mailed upon receipt by me to my surety. By: Hamlett and Associates, Inc. (Contractor) (Date) By: Progressive Design Collaborative, Ltd. (Date) (Designer) By: (Date) By: Orange County (Owner) (Date) REQUEST FOR AUTHORIZATION TO CHANGE CLIENT: Fayetteville Technical Community College 11-12-2025 Steve W. Campbell, PE LEED AP 11/12/25 Docusign Envelope ID: 31BCB16D-4851-4E6C-82F9-6477AE4AE144 Proposed Change Order #1 OC Motor Pool and Maintenance Shop 11/12/2025 600 Highway 86 N Hillsborough, NC 27278 Angel Barnes PDC #23017 Hamlett #2-8252 We offer a proposed change order in the amount of zero dollars $0.00. Pricing includes all labor, materials, and equipment to complete the work as detailed below. -Additional time to relocate and install maintenance building generator. (30) Additional days from November 25th, 2025. Additional Time: 30 days PDC Hamlett Associates Steve Campbell Joseph Craig scampbell@pdcengineers.com joseph@hamlettai.com 919-818-7191 336-402-9963 Docusign Envelope ID: 31BCB16D-4851-4E6C-82F9-6477AE4AE144 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY 12/19/2024 Marsh &McLennan Agency LLC 150 Tom Reeve Dr Ste B Carrollton GA 30117 Brittany Fountain 678-839-2012 Brittany.Fountain@MarshMMA.com National Union Fire Ins Co of Pittsburg 19445 VSCFIRE2 New Hampshire Insurance Company 2384104-VSC Fire &Security,Inc. Attn:Christine Freeman 263 Hein Dr. Garner NC 27529 Navigators Specialty Insurance Company 36056 QBE Specialty Insurance Company 11515 1510116668 A X 2,000,000 X 1,000,000 25,000 2,000,000 4,000,000 X 5180114 3/1/2024 3/1/2025 4,000,000 A 2,000,000 X 2961544 3/1/2024 3/1/2025 C X 4,000,000 X GA24EXCZ07KK6IC 3/1/2024 3/1/2025 4,000,000 X $0 B X N WC080756296 3/1/2024 3/1/2025 1,000,000 1,000,000 1,000,000 D Excess Liability 1400000953 3/1/2024 3/1/2025 Each Occurrence Aggregate 5,000,000 5,000,000 The excess liability placements were made by McGriff Insurance Services.Marsh McLennan Agency has solely indicated it here for your convenience. Re:Contracted Projects with VSC Fire &Security Inc.,263 Hein Drive Garner NC Orange County,its officers,official agents and employees are included as additional insured where required by written contract with respect to General Liability, including ongoing and completed operations,and Auto Liability.Waiver of subrogation is applicable where required by written contract with respect to WC/EL. Excess policies are follow form of underlying Automobile,General Liability and Employers Liability policies,subject to policy terms,conditions and exclusions. VSC Fire &Security has agreed that,within 30 days after receipt of notice of cancellation,except 10 days for non-payment of premium,of the insurance policies See Attached... Orange County 300 West Tryon Street,PO Box 8181 Hillsborough NC 27278 Docusign Envelope ID: 31BCB16D-4851-4E6C-82F9-6477AE4AE144 ACORD 101 (2008/01) The ACORD name and logo are registered marks of ACORD © 2008 ACORD CORPORATION. All rights reserved. THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER:FORM TITLE: ADDITIONAL REMARKS ADDITIONAL REMARKS SCHEDULE Page of AGENCY CUSTOMER ID: LOC #: AGENCY CARRIER NAIC CODE POLICY NUMBER NAMED INSURED EFFECTIVE DATE: VSCFIRE2 1 1 Marsh &McLennan Agency LLC 04-VSC Fire &Security,Inc. Attn:Christine Freeman 263 Hein Dr. Garner NC 27529 25 CERTIFICATE OF LIABILITY INSURANCE referenced above from the applicable insurers,VSC Fire &Security or its designee will send a copy of such notice to the Certificate Holder of this Certificate. Such notice is not a right or obligation within the policies,it does not alter or amend any coverage,it will not extend any policy cancellation date and it will not negate any cancellation of the policy.Failure to provide a copy of such notice to the Certificate Holder shall impose no obligation or liability of any kind upon the insurer or its agents or representatives. Docusign Envelope ID: 31BCB16D-4851-4E6C-82F9-6477AE4AE144 This endorsement, effective 12:01 A.M.forms a part of Policy No.issued to by ENDORSEMENT THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - WHERE REQUIRED UNDER CONTRACT OR AGREEMENT This endorsement modifies insurance provided under the following: BUSINESS AUTO COVERAGE FORM SCHEDULE ADDITIONAL INSURED: 87950 (9/14) AUTHORIZED REPRESENTATIVE Page 1 of 1Includes copyrighted information of Insurance Services Office, Inc., with its permission. I. SECTION II - COVERED AUTOS LIABILITY COVERAGE, A. Coverage, 1. - Who Is Insured, is amended to add: d.Any person or organization, shown in the schedule above, to whom you become obligated to include as an additional insured under this policy, as a result of any contract or agreement you enter into which requires you to furnish insurance to that person or organization of the type provided by this policy, but only with respect to liability arising out of use of a covered "auto". However, the insurance provided will not exceed the lesser of: (1)The coverage and/or limits of this policy, or (2) The coverage and/or limits required by said contract or agreement. 296-15-44 VSC FIRE & SECURITY, INC. NATIONAL UNION FIRE INSURANCE COMPANY OF PITTSBURGH, PA. ANY PERSON OR ORGANIZATION FOR WHOM YOU ARE CONTRACTUALLY BOUND TO PROVIDE ADDITIONAL INSURED STATUS BUT ONLY TO THE EXTENT OF SUCH PERSON'S OR ORGANIZATIONS LIABILITY ARISING OUT OF THE USE OF A COVERED "AUTO". 03/01/2024 Docusign Envelope ID: 31BCB16D-4851-4E6C-82F9-6477AE4AE144 Docusign Envelope ID: 31BCB16D-4851-4E6C-82F9-6477AE4AE144 Docusign Envelope ID: 31BCB16D-4851-4E6C-82F9-6477AE4AE144 Docusign Envelope ID: 31BCB16D-4851-4E6C-82F9-6477AE4AE144 Docusign Envelope ID: 31BCB16D-4851-4E6C-82F9-6477AE4AE144 INSR ADDLSUBRLTRINSR WVD DATE (MM/DD/YYYY) PRODUCER CONTACTNAME: FAXPHONE(A/C, No):(A/C, No, Ext): E-MAILADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXPTYPE OF INSURANCE LIMITS(MM/DD/YYYY) (MM/DD/YYYY) COMMERCIAL GENERAL LIABILITY AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATION AND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE INSURER(S) AFFORDING COVERAGE NAIC # Y / N N / A (Mandatory in NH) ANY PROPRIETOR/PARTNER/EXECUTIVEOFFICER/MEMBER EXCLUDED? EACH OCCURRENCE $ DAMAGE TO RENTED $PREMISES (Ea occurrence)CLAIMS-MADE OCCUR MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GENERAL AGGREGATE $ GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG $ $ PRO- OTHER: LOCJECT COMBINED SINGLE LIMIT $(Ea accident) BODILY INJURY (Per person) $ANY AUTO OWNED SCHEDULED BODILY INJURY (Per accident) $AUTOS ONLY AUTOS AUTOS ONLYHIRED PROPERTY DAMAGE $AUTOS ONLY (Per accident) $ OCCUR EACH OCCURRENCE $ CLAIMS-MADE AGGREGATE $ DED RETENTION $ $ PER OTH-STATUTE ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ If yes, describe under E.L. DISEASE - POLICY LIMIT $DESCRIPTION OF OPERATIONS below POLICY NON-OWNED SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer any rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION © 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORDACORD 25 (2016/03) ACORDTM CERTIFICATE OF LIABILITY INSURANCE Amerisure Insurance Company Amerisure Mutual Insurance Co. Indian Harbor Insurance Company 12/20/2024 McGriff, a MMA LLC Company 4309 Emperor Blvd, Suite 300 Durham, NC 27703 919 281-4500 NC Certificate Team 919 281-4500 8887468761 NCCertificateTeam@mcgriff.com Hamlett Associates Inc 3704 Security Mills Road Climax, NC 27233-9169 19488 23396 36940 AX X X PD Ded: $250 X CPP20853561201 01/01/2025 01/01/2026 1,000,000 1,000,000 10,000 1,000,000 2,000,000 2,000,000 A X XX CA20853501201 01/01/2025 01/01/2026 1,000,000 B XX X0 CU20853571202 01/01/2025 01/01/2026 10,000,000 10,000,000 B N WC20853581202 01/01/2025 01/01/2026 X 500,000 500,000 500,000 C Professional/Poll PEC005813603 01/01/2025 01/01/2026 $1,000,000/$2,000,000 Orange County, its officers, official agents, and employees are included as additional insured regarding General Liability and Automobile Liability if required by written/executed contract before a loss. Waiver of Subrogation applies to General Liability, Auto Liability and Workers Compensation if required by contract and where permitted by law. Umbrella follows over the General Liability, Auto Liability and Employer's Liability. Thirty (30) day notice of cancellation, except for 10 days non-payment of premium applies to the General Liability, Auto Liability and Workers Compensation policies if required by contract. Orange County 300 West Tryon Street PO Box 8181 Hillsborough, NC 27278-0000 1 of 1#S36035645/M36023647 20HAMLEASSClient#: 1503132 MASW1 of 1#S36035645/M36023647 Docusign Envelope ID: 31BCB16D-4851-4E6C-82F9-6477AE4AE144