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HomeMy WebLinkAbout2025-715-E-AMS-Pisgah Energy-Add study for feasibility of battery storage at five facilitiesRevised 01/24 NORTH CAROLINA CONTRACT AMENDMENT ORANGE COUNTY THIS CONTRACT AMENDMENT (“Amendment”) is made and entered into this 25th day of November, 2025 by and between ORANGE COUNTY (hereinafter referred to as “County”) and Pisgah Energy, Inc. (hereinafter referred to as “Provider”). WITNESSETH: THAT WHEREAS, the County and Provider entered into a contract dated July 28, 2025, (hereinafter the “Original Agreement”), for the provision of services for Solar Feasibility Study; and WHEREAS, the County and Provider desire to amend the Original Agreement while keeping in effect all terms and conditions of the Original Agreement not inconsistent with the terms and conditions set forth below. NOW THEREFORE, for and in consideration of the mutual covenants and agreements made herein, the parties agree to amend the Original Agreement as follows: 1. In order to ensure the completion of the Services identified in the term of the Original Agreement is amended to reflect an end date by which all Services shall be completed of June 30, 2026. 2. Exhibit A to the Original Agreement is amended by adding the following tasks and services to the Services to be provided by the Consultant: Feasibility Study for Battery Storage for Solar 3. Article 5, Section “a” is amended to reflect a maximum payable not-to-exceed amount of One-Hundred Sixty Five Thousand, Three Hundred Thirteen Dollars ($165,313.00). 4. Except for the changes made herein, the Original Agreement shall remain in full force and effect to the extent it is not inconsistent with this Amendment. In the event there is a conflict between the terms of the Original Agreement and the terms of this Amendment, this Amendment shall control. IN TESTIMONY WHEREOF, this Amendment has been executed by the parties hereto, as of the date first above written. ORANGE COUNTY PROVIDER ______________________________ __________________________________ Travis Myren Evan Beck, President County Manager Docusign Envelope ID: 09D0679C-D657-42F3-8AFA-8195F709076B 11/17/202511/25/2025 Revised 01/24 ORANGE COUNTY—INTERNAL USE ONLY ______________________________________________________________________________ Finance Information Vendor Name: Pisgah Energy, Inc. Vendor Contact Person: Evan Becka (evan.becka@pisgahenergy.com) Phone: 818.615.6056 Address: 53 Asheland Ave, Ste 103 City Asheville State: NC Zip: 28801 Department: AMS Amount: $6600.00 Purpose: Add study for feasibility of battery storage at five facilities Budget Code(s): 61370035-870000-10090 $4,067.00, 61370035-880040-10090 $34,916.00, 61370035-870001-10090 $31,270.00 Total Amount $70,253.00 Vendor # 69020 Vendor Status with NCSOS: Current - Active Vendor is a BOCC consultant: Yes No Contract Details Contract Type: New Amendment (Original Contract: 07/28/2025) (Most Recent Amendment 11/25/2025) Effective Date 08/22/2025 End Date 06/30/2026 Notice Date (Notice Purpose ) Award Approved by Board (Agenda Date: ); Made or Administered by AMS Signature Authority - BOCC Express Delegation (Agenda Date: ) - Policy 9.4: Under $5,000; Service Under $90,000; Construction Under $250,000 - Budget Policy Section XV (Capital Improvement Project: 10090) Bidding Informal Bidding ($30k-$90k); Formal RFP ($90k+); Other (<$30k); Exception(#RFQ 5449) Department Affirmation This agreement is approved as to technical form a nd content and I as Department Director affirmatively state work on this project has not been initiated prior to execution of the agreement. This agreement is approved as to technical form and content . Services related to this agreement have already begun or been completed. Description of the nature of the emergency condition that was addressed: Department Director’s Signature ________________________________________ Date: ________ Information Technologies This agreement has been reviewed and is approved as to information technology content and specifications: Office of the Chief Information Officer___________________________________ Date: ________ Inapplicable because no hardware/software purchases or related services Risk Management This agreement is approved for sufficiency of insurance standards, specification s, and requirements: Office of the Risk Management Officer___________________________________ Date: _________ Financial Services This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act: Office of the Chief Financial Officer ____________________________________ Date: _________ Legal Services This agreement is approved as to legal form and sufficiency: Office of the County Attorney __________________________________________Date: ________ Clerk to the Board All Docusign contracts must be copied to the Clerk upon completion: occlerkdocs@orangecountync.gov The following signature block is for hard copies only and is not required for Docusign contracts: Received for record retention: Office of the Clerk to the Board __________________________________________Date:_________ Docusign Envelope ID: 09D0679C-D657-42F3-8AFA-8195F709076B 11/19/2025 11/21/2025 11/24/2025 11/24/2025 Revised 01/24 Docusign Envelope ID: 09D0679C-D657-42F3-8AFA-8195F709076B Orange County Government Submitted by Pisgah Energy 1 | P a ge e e Proposal for Cedar Grove Community Center October 15th, 2025 Orange County Government RE: Cedar Grove Community Center Services: Design Development, Utility Interconnection Request, Construction Administration (CA) Attn: Angel Barnes Design Development, Interconnection Request, Construction Administration Services for Solar PV System at Cedar Grove Community Center The Total Cost associated with the services is: Thirty-One Thousand Two Hundred Seventy Dollars……………………………………………………………….$31,270 Scope of Work – Design Development, Interconnection Request, Construction Administration - Basic Services The scope of work for (Basic Services) is below. Price includes provision of all labor and software tools to complete the services. The systems will be designed in accordance with the 2023 NEC, 2018 NC Building Code, and local AHJ requirements. 1. Providing Design-Development plan sets to accompany an RFP and Bid Package. Plan Sets to be completed to 30% completion. Plan sets include a coversheet, general specifications, site plan, solar panel layout, electrical single line drawing, spec sheets, and racking plans. 2. Providing an Interconnection Application to Duke Energy and obtaining the Interconnection Agreement for the solar project. Duke Energy fees for Interconnection review are included with the total cost. 3. Providing a Report of Proposed Construction (ROPC) to the NC utilities Commission. NC Utilities Commission ROPC fee is included with the total cost. 4. Providing a review and edits to the RFP for construction (RFP provided by client) and incorporating key attachments to the RFP that will be issued to bidding contractors. 5. Providing support during the Contractor bidding period including hosting site visits, answering Requests for Information, and reviewing Contractor’s scope of work and bid. 6. Providing Construction Administration services including: • Review and approval of Contractor provided final construction drawings, shop drawings, submittals. • Review of Contractor provided site hazard assessment and safety plans. • Review and respond to Requests for Information from the Contractor. • Review change orders. • Providing inspections for DC system, AC system and Communications system for compliance with plans/specs, submittals, code compliance, and workmanship. • Inspections include one inspection at project commencement, one inspection at 50% completion and one inspection at 100% completion. Inspections include report provided to Client and Contractor and noting any corrections needed and issuing punch list. • Attending Client/ Design Team/ Contractor meetings. • Review close out documents including As-Built Drawings, Operation and Maintenance manuals, and Warranties. • Final inspection/ punch-list walkthrough with Contractor to confirm punch list is satisfactorily completed and for establishing completion date. • Verification of proper system operation via the web-based monitoring portal Docusign Envelope ID: 09D0679C-D657-42F3-8AFA-8195F709076B Orange County Government Submitted by Pisgah Energy 2 | P a ge e e Proposal for Cedar Grove Community Center Scope Exclusions and Additional Services 1.Design Development, Interconnection Request and Construction Administration Services for Battery Energy Storage Systems. 2.Contractor Pre-Qualification 3.3D Modeling 4.Utility rate schedule analysis and comparison 5.Bound specifications 6.Alternates for design 7.Reviewing pay applications Payment Terms – Projects will be invoiced monthly based on milestones completed. Net 30 payment terms. Additional Services – Additional Services will also be required for project alternates or other work in excess of that noted herein. Additional services will also be required for revisions to drawings and specifications where such revisions are: •Required by the enactment of codes, laws, and regulations subsequent to the preparation of our documents. •Redesign or modifications to incorporate VE items. These services will be compensated for on an hourly basis, charges are based on billing rates at the time the charges are incurred, rates are subject to change. Current standard billing rates are as follows: Senior Project Manager……………………………………………………………………………………...................$196/hr. Project Manager/ Designer……………………………………………………………………………………………...$176/hr. Master Electrician………………………………………………………………………………………………………...$176/hr. Energy Usage Analyst/ Utility Interconnection Specialist………………………………………………………...$176/hr. Construction Manager…………………………………………………………………………………………………...$156/hr. Lead Electrical Engineer…………………………………………………………………………………………………$200/hr. Reimbursable expenses shall be in addition to the compensation for basic and additional services and will be invoiced per below. These services include actual expenditures incurred. Reimbursable expenses include: 1.Essential out of town and living expenses. 2.Postage and Courier Services. 3.Reproduction of Drawings and Specifications except for those necessary for our in-house office coordination purposes. 4.Travel Expenses (Mileage rates per current NCDOR) We appreciate the opportunity to be a part of your team on this project and look forward to working with you. This proposal is valid for 30 days, after that time we can re-evaluate the proposal if required. Please call if you have any questions or need additional information. Sincerely, Evan Becka President Pisgah Energy Inc. Docusign Envelope ID: 09D0679C-D657-42F3-8AFA-8195F709076B Orange County Government Submitted by Pisgah Energy 1 | P a ge e e Proposal for Southern Human Services Center October 15th, 2025 Orange County Government RE: Southern Human Services Center Services: Design Development, Utility Interconnection Request, Construction Administration (CA) Attn: Angel Barnes Design Development, Interconnection Request, Construction Administration Services for Solar PV System at Southern Human Services Center The Total Cost associated with the services is: Thirty-Four Thousand Nine Hundred Sixteen Dollars…………………………………………………………….$34,916 Scope of Work – Design Development, Interconnection Request, Construction Administration - Basic Services The scope of work for (Basic Services) is below. Price includes provision of all labor and software tools to complete the services. The systems will be designed in accordance with the 2023 NEC, 2018 NC Building Code, and local AHJ requirements. 1.Providing Design-Development plan sets to accompany an RFP and Bid Package. Plan Sets to be completed to 30% completion. Plan sets include a coversheet, general specifications, site plan, solar panel layout, electrical single line drawing, spec sheets, and racking plans. 2.Providing an Interconnection Application to Duke Energy and obtaining the Interconnection Agreement for the solar project. Duke Energy fees for Interconnection review are included with the total cost. 3.Providing a Report of Proposed Construction (ROPC) to the NC utilities Commission. NC Utilities Commission ROPC fee is included with the total cost. 4.Providing a review and edits to the RFP for construction (RFP provided by client) and incorporating key attachments to the RFP that will be issued to bidding contractors. 5.Providing support during the Contractor bidding period including hosting site visits, answering Requests for Information, and reviewing Contractor’s scope of work and bid. 6.Providing Construction Administration services including: •Review and approval of Contractor provided final construction drawings, shop drawings, submittals. •Review of Contractor provided site hazard assessment and safety plans. •Review and respond to Requests for Information from the Contractor. •Review change orders. •Providing inspections for DC system, AC system and Communications system for compliance with plans/specs, submittals, code compliance, and workmanship. •Inspections include one inspection at project commencement, one inspection at 50% completion and one inspection at 100% completion. Inspections include report provided to Client and Contractor and noting any corrections needed and issuing punch list. •Attending Client/ Design Team/ Contractor meetings. •Review close out documents including As-Built Drawings, Operation and Maintenance manuals, and Warranties. •Final inspection/ punch-list walkthrough with Contractor to confirm punch list is satisfactorily completed and for establishing completion date. •Verification of proper system operation via the web-based monitoring portal Docusign Envelope ID: 09D0679C-D657-42F3-8AFA-8195F709076B Orange County Government Submitted by Pisgah Energy 2 | P a ge e e Proposal for Southern Human Services Center Scope Exclusions and Additional Services 1. Design Development, Interconnection Request and Construction Administration Services for Battery Energy Storage Systems. 2. Contractor Pre-Qualification 3. 3D Modeling 4. Utility rate schedule analysis and comparison 5. Bound specifications 6. Alternates for design 7. Reviewing pay applications Payment Terms – Projects will be invoiced monthly based on milestones completed. Net 30 payment terms. Additional Services – Additional Services will also be required for project alternates or other work in excess of that noted herein. Additional services will also be required for revisions to drawings and specifications where such revisions are: • Required by the enactment of codes, laws, and regulations subsequent to the preparation of our documents. • Redesign or modifications to incorporate VE items. These services will be compensated for on an hourly basis, charges are based on billing rates at the time the charges are incurred, rates are subject to change. Current standard billing rates are as follows: Senior Project Manager……………………………………………………………………………………...................$196/hr. Project Manager/ Designer……………………………………………………………………………………………...$176/hr. Master Electrician………………………………………………………………………………………………………...$176/hr. Energy Usage Analyst/ Utility Interconnection Specialist………………………………………………………...$176/hr. Construction Manager…………………………………………………………………………………………………...$156/hr. Lead Electrical Engineer…………………………………………………………………………………………………$200/hr. Reimbursable expenses shall be in addition to the compensation for basic and additional services and will be invoiced per below. These services include actual expenditures incurred. Reimbursable expenses include: 1. Essential out of town and living expenses. 2. Postage and Courier Services. 3. Reproduction of Drawings and Specifications except for those necessary for our in-house office coordination purposes. 4. Travel Expenses (Mileage rates per current NCDOR) We appreciate the opportunity to be a part of your team on this project and look forward to working with you. This proposal is valid for 30 days, after that time we can re-evaluate the proposal if required. Please call if you have any questions or need additional information. Sincerely, Evan Becka President Pisgah Energy Inc. Docusign Envelope ID: 09D0679C-D657-42F3-8AFA-8195F709076B 1 Angel Barnes From:Evan Becka <evan.becka@pisgahenergy.com> Sent:Wednesday, October 15, 2025 12:16 PM To:Angel Barnes Subject:Sportsplex Field House - Solar Feasibility Studies - Additional Service CAUTION: External email. Do not click links or open attachments unless verified. Report suspicious emails with the Phish Alert Button located on your Outlook menu bar on the Home tab. Good Morning Angel, My apologies it took this long to give you the price for the costs for providing solar feasibility studies for the Sportsplex Fieldhouse. The fee is $4,067 for this facility based on the same scope of work for the other faciliƟes. Can you send me a change order for this addiƟonal service, similar to the change order for the baƩery studies? Let me know if you have any quesƟons – thanks!! Evan Becka | President NABCEP PVIP™ Certification #PV112120-034340 828.615.6056 x700 – Office | 828.206.4780 – Mobile 53 Asheland Avenue, Ste 103, Asheville NC 28801 pisgahenergy.com Docusign Envelope ID: 09D0679C-D657-42F3-8AFA-8195F709076B SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY 5/29/2025 White Insurance Agency Inc 17 Sunset Dr Black Mountain NC 28711 Adam Payne 828-669-7912 828-669-2315 certificates@whiteinsurance.com Auto-Owners 18988 PISGENE-01 Pisgah Energy,Inc. Shagbark Heron LLC 53 Asheland Ave,Ste 103 Asheville NC 28801 1180663994 A X 2,000,000 X 300,000 10,000 2,000,000 Y 35477344 12/6/2024 12/6/2025 2,000,000 A 1,000,000 X X Y 5313319801 12/6/2024 12/6/2025 A X X 1,000,000531331980012/6/2024Y 12/6/2025 X 10,000 A XY531331980012/6/2024 12/6/2025 1,000,000 1,000,000 1,000,000 A Professional Liability 35477344 12/6/2024 12/6/2025 Aggregate Deductible $1,000,000 $2,500 Evan Becka is excluded office under Workers Compensation Orange County,its officers,officials,agents,and employees are included as Additional Insureds on the General Liability,Automobile Liability,and Umbrella/Excess Liability policies as required by written contract.A Waiver of Subrogation is granted in favor of Orange County on the Workers'Compensation policy.Coverage shall not be canceled or materially changed without thirty (30)days'prior written notice to the certificate holder,except ten (10)days for non-payment of premium. Orange County 300 West Tryon Street PO Box 8181 Hillsborough NC 27278 Docusign Envelope ID: 09D0679C-D657-42F3-8AFA-8195F709076B