HomeMy WebLinkAboutAgenda - 04-01-2003-8gORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: April 1, 2003
Action Agenda
Item No.
SUBJECT• Budget Amendment #10
DEPARTMENT: Budget PUBLIC HEARING: (Y/N) No
ATTACHMENT (S): INFORMATION CONTACT:
Attachment 1. Budget as Amended Donna Dean 245-2151
Spreadsheet
Attachment 2. Town of Chapel Hill Park TELEPHONE NUMBERS:
Projects Capital Project Hillsborough 732-8181
Ordinance Chapel Hill 968-4501
Durham 688-7331
Mebane 336-227-2031
PURPOSE: To approve budget ordinance amendments and capital project ordinance for fiscal year
2002-03.
BACKGROUND:
Department of Social Services
1. The Department of Social Services has received notification from the State of additional funds
totaling $110,714 for child-care subsidies to low-income families. To date, 1,002 children and
their families have benefited from this program this fiscal year. These additional funds bring the
current budget for this program to $3,283,169 for FY 2002-03. This budget amendment provides
for the receipt of these additional State funds. (See Attachment 1, column #1)
Southern Community Park
2. The 1997 and 2001 voter-approved bonds included monies that would allow the County and the
Town of Chapel Hill to join forces in building Chapel Hill's Southern Community Park. The 1997
bonds provide $1 million for this project while the 2001 bonds offer $2 million for a total County
contribution 4f $3 million. Prior to the current fiscal year, the Board of County Commissioners
has appropriated $205,000 from the available bond monies to fund two components of the park:
o Construction of a soccer field adjoining the Scroggs Elementary School property
($105,000)
o Costs associated with. the Park's concept plan ($100,000)
On March 5, 2003, the Board of County Commissioners approved the release of $140,000 in
1997 Park bond funds to the Town of Chapel Hill. The funds will enable the Town to move
forward with developing construction drawings that are required in order to obtain a Special Use
Permit. This attached Town of Chapel Hill Park Projects Capital Project Ordinance allows for the
payment of funds to the Town. (See Attachment 2, Town of Chapel Hill Park Projects Capital
Proiect Ordinance) The chart below outlines fiscal activity to date for the project.
Available County Funding
1997 Voter A roved Bonds $1,000,000
2001 Voter A roved Bonds $2,000,000
Total County Funding Available $3,000,000
County Allocations to Project
Soccer fields adjoining Scroggs Elementary School
a roved b BOCC in prior fiscal ears)
$105,000
Concept plan and associated costs (approved by
BOCC in rior hscal ears
$100,000
Preparation of construction drawings for the Special
Use Permit (action requested by this budget
amendment
$140,000
Total County Allocations to Date $345,000
emam ng ounty un s Avai a e or out ern
Community Park
$2,655,000
Non-Departmental
3. The County's original 2002-03 budget included a "reserve fund" totaling $300,000 to be used as
a funding "safety net" to cover some of the State budget cuts that County departments may
experience. To date, the Board has allocated $68,235 from this reserve. This allocation
included $61,735 for DSS client emergency energy assistance needs; $5,000 for the Orange
Chatham Alternative Sentencing Program; and $1,500 the County's required match for Volunteer
Families for Children agency. Other County departments have identified $98,389 in funds
needed to offset State budget cuts. The chart below outlines those identified needs:
$ Impact on
Department Description 2002-03
Bud et
Local DSS Administration -offsets costs of public
DSS assistance pro rams $15,000
Sub-Total DSS $15,000
State Management Services for Children and Adults
- decrease in Medicaid reimbursment rate $45,000
State Aid to Counties -offsets overall
de artmental costs $8,740
Temporary Assistance to Needy Families (TANF) -
Health funding for "Out of Wedlock Births" program
eliminated $10,000
Health Promotions -pro ram fundin reduced $2,500
Increase in lab rates (for pap smears) charged
b State $4,500
Sub-Total Health $70,740
Department on
in "Friend to Friend" pro ram $3,000
Libra Further reduction in State Aid to Libraries $9,649
Total Needs Identified $98,389
It is important to note that the list above is a compilation of items that staff is aware of at this point
and is not meant to be an all-inclusive list. Staff will continue to update the Board as additional
information becomes available regarding additional funding reductions. Should the Board approve
the allocations outlined above, $133,376 would remain in the reserve fund to offset other cuts that
may occur between now and the end of the fiscal year. (See Attachment 1, column #3)
FINANCIAL IMPACT: Financial impacts are included in the background information above.
RECOMMENDATION (S): The Manager recommends that the Board of County Commissioners
approve the attached budget and capital project ordinance.
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Attachment 2
Town of Chapel Hill Park Projects
Capital Project Ordinance
Project Number 61-606
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section
13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is
hereby adopted.
Section 1. The project authorizes the County to contribute funds to the Town of Chapel Hill
to off set costs of constructing or upgrading parks. Funding is supported by
proceeds from the 1997 Bond Referendum.
Section 2. The officers of the County are hereby directed to proceed with the project within
the budget contained herein.
Section 3. The following revenue is anticipated to complete this project:
Through FY
2001-02
FY 2002-03 Through FY
2002-03
Sales Tax $0 $0 $0
.1997 Bond Funds $350,000 $140,000 $490,000
Private Placement $0 $0 $0
',Fees $0 $0 $0
Other $0 $0 $0
Total Fundln $350,000 $140,000 $490,000
Section 4. The following amount is appropriated for this project:
Through FY
2001-02
FY 2002-03 Through FY
2002-03
Land/Buildin $0 $0 $0
Desi n $0 $0 $0
Construction $0 $0 $0
Other $0 $0 $0
Homestead Community Park $145,000 $0 $145,000
Southern Communi Park $205,000 $140,000 $345,000
Tort (+pgtg $350,000 $140,000 $490,000
Section 5. This ordinance shall remain in effect from September 5, 2000 until June 30,
2003.
Adopted this 1st day of April, 2003.