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Home My WebLink AboutAgenda - 04-01-2003-8dORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: April 1, 2003 Action Agenda Item No. ~~ SUBJECT: Contract with OCR, Inc. (Orange County Speedway) DEPARTMENT: Emergency Management PUBLIC HEARING: (YIN) No ATTACHMENT(S): Contract INFORMATION CONTACT: Nick Waters, ext 3030 Mike Tapp, ext 3030 Kent McKenzie, ext 3030 TELEPHONE NUMBERS: Hillsborough 732-8181 Chapel Hill 968-4501 Durham 688-7331 Mebane 336-227-2031 PURPOSE: To enter into a contract with OCR, Inc. to provide EMS coverage at events and races. BACKGROUND: The County has contracted with the Raceway in the past to provide and ensure adequate Emergency Medical coverage at the racing events. This is essentially the same agreement as in past race seasons, except for three specific modifications: (1) The fees were increased to reflect the increased cost of providing the service and achieve full cost recovery, (2) an option for partial privatization of medical services with County oversight was included, and (3) specific timeframes for invoicing and payment of fees are explicitly defined. There are approximately 20 race events scheduled this season that require coverage. The coverage will consist of two ambulances, one County paramedic, and four basic Emergency Medical Technicians (EMT) from either Orange EMS & Rescue Squad or a franchised private provider. The fees charged for this coverage are based on full cost recovery, including overtime rates for EMT and Paramedic personnel plus equipment and indirect cost. The charges were increased this year to $60 per hour for a Paramedic with equipment, $70 per hour for an ambulance with two EMTs, and $24 per hour for each additional EMT. Fees are charged from the time the unit and crew depart from the Emergency Management facility until the crew and unit return to that facility, usually one hour more than the actual time on the scene at the event. FINANCIAL IMPACT: The hourly fees charged offset the direct and indirect costs to the County for personnel, vehicle(s), and equipment used in providing this coverage. RECOMMENDATION(S): The Manager recommends that the Board approve the contract and authorize the Chair to sign the contract. 3 STATE OF NOR'T'H CAR.OT,~NA ORANGE COUNTY This Contract dated Maxch 14, 2003, between OCR, Inc. (the "Speedway") and the County of Orange (the "County") for joint and cooperative arrangements for the provision of emergency medical services at certain Speedway events. WITNESSETH WHEREAS, the County and the Speedway propose to work jointly on matters of concern or interest; and WT~EREAS, certain events at the Speedway bring spectators to Orange County to enjoy the events; and WHEREAS, the provision of adequate emergency medical care at such events is a matter of mutual concern and interest to the Speedway and the County; and WHEREAS, detailed joint and cooperative arrangements with respect to such events will mutually benefit the Speedway and the County; and wHEXtEAS, the County and the Speedway desire to provide such cooperative emergency medical Gaze; NOW THEREFO~2.E, in consideration of the premises and the mutual covenants and conditions set forth below, the County and the Speedway agree as follows: The County agrees to provide emergency care providers certified at the Emergency Medical Technician and/or Paramedic level for events at the Speedway as outlined in the Orange County Speedway 2003 Schedule. (Attachment A) 4 2. The County agrees to provide two ambulances, one (1) paramedic with equipment, and four (4) Emergency Medical Techzucians for scheduled spectator events. Additional coverage will be negotiated at the time of need. The County agrees to provide (1) paramedic with equipment for oversight of private EMS resources hired by the Speedway to provide coverage at Speedway events in lieu of County EMS. 3. The County agrees tv keep records of patients seen at the Speedway while coveting Speedway events under this contract and, with the consent of~the patient, to provide such records to the Speedway, upon its request. Data available to the County from the records of patients seen at the Speedway which is clearly not patient identifying may be provided to the Speedway, upon request of the Speedway anal when appropriate. 4. The Speedway shall compensate the County for emergency medical services provided pursuant to this contract by paying to the County a sum based on a rate of $60.00 per hour per paramedic, $70.00 per hour per ambulance, and $24.00 per hour per each additional EMT (above the two included with each ambulance) for each event covered. These hours will include preparation and travel time of one (1) hour for each event plus the coverage time per event. The county shall submit an invoice for these events within 14 calendar days of the event and payment by the Speedway shall be made within 14 calendar days of the invoice date to the order of the County and mailed to Orange County Emergency Management , P. O. Box 8181, Hillsborough, N. C. 27278. S. The personnel providing the emergency medical services shall report to the Speedway at the time agreed upon by the Speedway and the County. 6. The contxact may be reviewed annually no later than January 1, and maybe renewed, modified, or amended at that time, or at any other tune, upon the xrautual written agreement of the parties. 7. This contract may be terminated at any time by either party by giving 90 days ztotice to the other parry in writing. 8. If either party defaults in its obligations iztcluding remitting timely payments and does not cure such default within ten (10) days of receipt of notice of such default, the non,defaulting party may immediately terminate the contract. IN WITNESS WHEREOF, the parties hereto have duly and validly authorized and executed this contract as of this day of , 2003. OCR, ANC. 1 J By: G~~Y~'- CHARLIE M. L ,Vice President and Operations 1Vla~nager COUNTX OF ORANGE Margaret Srown, Chair, Board o£ County Commissioners ,ATTEST: County Clerk 5 3 .~ Orange County Speedway AR 2003 Schedule i~YE~KC~R~4ClN~G3~Ri~5 Our Dlvisfons: ° Wte Model Stock (LMS), IJmlted SDORSman (LS), Grand Stock (DS), tk Super Stock 4's (580) Regular Race N;ght - tMSC 150, tS S0, GS 35, SS4 30 Start Time 7:30 PM NOTE: # of Labs Sub~act To Change for GS & SS4 Dlrleton Run Order WIII Change Erery Raee RACE SPOIySOR/ DATES DIVISIONS COMPETING PROM0IION MEDIA DAY OPEN PRACTICE MARCH 1ST GATES OPEN 10:00 AM PRACTICE 12:00 - 5:00 OPEN PRACTICE MARCH 15TH GATES OPEN 10:00 AM PRACTICE 12:00 - 5:00 MARCH 22ND The Amran Shrlnera, 2:OOPM START ALL DIVISIONS A.A.O.N,M.S. Of 7:OOAM GATES OPEN Ralel h NC MARCH 29TH ALL DIVISIONS APRIL 5TH ALL DIVISIONS APRIL 19TH ALL DIVISIONS APRIL 26TH ALL DIVISIONS Bab Grands MAY 10TH ALL DIVISIONS MAY 24TH ALL DIVISIONS MAY 31ST ALL DIVISIONS JUNE 14TH ALL DIVISIONS JUNE 21ST ALL DIVISIONS JUNE 28TH N~: ;~,, Fourth of July ALL DIVISIONS Fireworks ~ Extrava anza JULY 12TH ALL DIVISIONS JULY 19TH ALL DIVISIONS JULY 26TH ALL DIVISIONS Beby Grinds AUGUST 9TH ALL DIVISIONS AUGUST 16TH ALL DIVISIONS AUGUST 30TH ALL DIVISIONS SEPT. 13TH ALL DIVISIONS END NASCAR R TRACK POINTS • • OCT. 25TH & 26TH SPECIAL EVENT - HALLOWEEN CLASSIC f ~~~ ~~~ ~~ F ~f ~ ~lilBf,C.~ 1 .1.'1)111 2 ~,P i< ~~:'.t.'f'7 ~ i~~~:~;r1~j