HomeMy WebLinkAboutAgenda 11-18-2025; 8-n - Approval of a Contract with O’Brien Atkins for Design and Engineering Services for the Renovation of the Link Center and the Sheriff’s Office Evidence Storage Facility 1
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: November 18, 2025
Action Agenda
Item No. 8-n
SUBJECT: Approval of a Contract with O'Brien Atkins for Design and Engineering Services
for the Renovation of the Link Center and the Sheriff's Office Evidence Storage
Facility
DEPARTMENT: Asset Management Services
(AMS)
ATTACHMENT(S): INFORMATION CONTACT:
1.) O'Brien Atkins Proposal Alan Dorman, AMS Director, 919-245-
2.) Contract 2627
PURPOSE: To:
1) Review and approve the proposal and contract with O'Brien Atkins for design and
engineering services for the renovation of the Link Center and a Sheriff's Office Evidence
Storage Facility; and
2) Authorize the County Manager to execute the Agreement, subject to final review by the
County Attorney, and any subsequent amendments for contingent and unforeseen
requirements up to the approved budget amount on behalf of the Board.
BACKGROUND:
Link Center Renovation
The John M. Link, Jr. Government Services Center, located at 200 South Cameron Street in
downtown Hillsborough, encompasses 25,991 square feet and was originally constructed in 1992,
serving as the main administrative building for County government. However, in recent years, the
building began experiencing persistent water intrusion problems, which led to the displacement
of all occupants and rendered the building unfit for use in 2019. The building is currently vacant.
In Spring 2021, the County hired O'Brien Atkins to conduct a Facilities Master Plan. The plan
evaluated the current County facilities and devised a plan for future growth through 2040. The
Facilities Master Plan ultimately concluded that the Link Center should be used for administrative
offices, but left it to future discussions on the specific occupants for the facility.
In Spring 2024, the County's Justice Center Space Needs Work Group was established to review
the original recommendations in the Facilities Master Plan regarding the Justice Center and
surrounding buildings and finalize recommendations with stakeholders on how best to use that
space. After several meetings, the Work Group recommended that the Sheriff's Office be
2
relocated to a renovated Link Center. The County's FY 2025-35 Capital Investment Plan (CIP)
included this project with funds of $16,914,576.
Sheriff's Office Evidence Storage Facility
As part of the FY 2025-35 CIP, the Board approved the construction of an evidence storage
building on the same site as the Orange County Detention Center with a budget of $2,430,000.
Currently, evidence is stored in the basement of the old jail, which is unconditioned and unsuitable
for long-term storage.
Firm Selection Process
On July 3, 2025, Request for Qualifications (RFQ) 367-005458 was issued for design and
engineering services for the renovation of the Link Center and an evidence storage facility. Ten
(10) submissions were received, and staff from the County Manager's Office, Asset Management
Services, and the Sheriff's Office interviewed the top three (3) firms. The selected firm, O'Brien
Atkins, has significant local experience, including design of the Durham County Backup 911 Call
Center and Emergency Operations Center (EOC) and the City of Durham's Police Headquarters
Complex.
The O'Brien Atkins proposal for these services is $1,845,186 which is funded in the FY 2025-35
Capital Investment Plan.
FINANCIAL IMPACT: The FY 2025-35 Capital Investment Plan included funding in FY 2025-26
of $1,400,000 for the design of the Link Center renovation and $2,430,000 for the design and
construction of the Evidence Storage building. Additional funds are included in the FY 2026-27
CIP for the renovation of the Link Center for $15,514,576.
ALIGNMENT WITH STRATEGIC PLAN: This item supports:
• MISSION STATEMENT — Orange County is a visionary leader in providing governmental
services valued by our community, beyond those required by law, in an equitable,
sustainable, innovative and efficient way
RECOMMENDATION(S): The Manager recommends that the Board:
1) Approve the proposal and contract with O'Brien Atkins for design and engineering services
for the renovation of the Link Center and a Sheriff's Office Evidence Storage Facility; and
2) Authorize the County Manager to execute the Agreement, subject to final review by the
County Attorney, and any subsequent amendments for contingent and unforeseen
requirements up to the approved budget amount on behalf of the Board.
3
OBIA O'Brien/Atkins Associates, PA
o'BPIEN ATKINs Architecture I Engineering I Landscape Architecture I Planning I Interiors
October 22, 2025
Alan Dorman
Director
Orange County Asset Management Services
306 Revere Road Hillsborough, NC 27278
adorman@orangecountync.gov
Re: Revised Fee for Orange County Sheriff's Office "Link Building Renovation" and Evidence Storage
Facility
Dear Alan Dorman:
O'Brien Atkins Associates is pleased to present this fee proposal for providing Architectural, Mechanical-
Electrical-Plumbing Engineering, Civil, Landscape, Structural, Security,Audio Visual, and Interior services
for the Revised Fee for Orange County Sheriff's Office "Link Building Renovation" and Evidence Storage
Facility. Our proposal has been organized into the following sections:
1. Project Scope
2. Proposed Scope of Services
3. Deliverables
4. Proposed Schedule
5. Proposed Team
6. Clarifications
7. Proposed Fees
8. Invoicing and Payment
1. Project Scope
The scope of this proposal is to provide programming, design, and construction administration services
for the Renovation of the Link Building for the purpose of housing the Sheriff's office and the design of a
new Evidence Storage facility on the detention facility site.
It is understood that the Link Building will be demolished to its basic structure and the envelope will be
rebuilt.The Link Building is understood to be about 24,000 square feet in size and the proposed
evidence storage facility is understood to be about 6,000 square feet.
We understand the County is hiring a CMAR and we will work with the CMAR on preconstruction
activities.
Post Office Box 12037 1 Research Triangle Park, NC 127709
919.941.9000 1 www.obrienatkins.com
P I I
OBIA O'Brien/Atkins Associates, PA 4
o'BPIEN ATKINs Architecture I Engineering I Landscape Architecture I Planning I Interiors
2. Proposed Scope of Services
a. Pre-Design Phase (Conceptualization Programming):
i. Gather existing condition drawings and documents and build base models.
ii. Host a visioning session with the user groups to level set expectations and
understand needs and wants.
iii. Host a programming session with the user groups to determine the types of
spaces, size of spaces, special requirements, adjacencies, utility needs,
sustainability goals, site needs, etc...
iv. Code study, Planning/Zoning guidelines, Historic Preservation introduction.
b. Schematic Design Phase (Criteria Design):
i. Present preliminary space layouts and building/site organization
ii. Preliminary site plan proposal.
iii. Coordinate with consultants for locations of building services, shafts and
equipment.
iv. Host three (3) design workshops with presentations
v. Develop and submit schematic design package.
vi. Structural analysis of existing building. Preliminary layout of structure for
Evidence storage building.
vii. Host a sustainability workshop with team and users.
viii. Present preliminary ideas/elevations to Historic preservation commission.
c. Design Development Phase (Detailed Design):
i. Further develop documents refining materials and details
ii. Further coordinating with MEP engineers for locations of equipment
iii. Host three (3) design workshops with presentations
iv. Coordinate with CMAR for preliminary cost estimates at 60%.
v. Develop Demolition package for Link Building
vi. Present to Historic Preservation Commission
vii. Site Plan submittal
viii. Final Design presentation to County Commissioners
Post Office Box 12037 1 Research Triangle Park, NC 127709
919.941.9000 1 www.obrienatkins.com
P12
5
OBIA O'Brien/Atkins Associates, PA
o'BPIEN ATKINs Architecture I Engineering I Landscape Architecture I Planning I Interiors
d. Contract Documents Phase (Implementation Documents):
i. Fully produce the construction documents
ii. Issue a bid/permit set to the CMAR
e. Bid/Negotiation Phase:
i. The Architect shall review and take appropriate action on requests for additional
information, clarification, and interpretations of the architectural systems and
documentation during the bidding phase.
ii. The Architect shall evaluate the impact of proposed value engineering, scope
reductions, and substitution requests in relationship to maintaining the
objectives of the program and Owner standards.
f. Construction Administration Phase:
i. The Design team shall visit the Project site at intervals appropriate to the stage
of construction of this part of the Work in order to become generally familiar
with the progress and quality of the work and to determine if the Work is being
performed in a manner indicating that construction,when completed,will be in
accordance with the Contract Documents, and shall record each site visit in a
field report.
ii. The Design team shall review and take appropriate action on those construction
submittals that are required by the specifications to be submitted, such as shop
drawings, project data, and samples.
g. Post-Construction Phase
i. The Architect shall confirm receipt and review of Certificates and Warranties
related to the Project.
ii. The Design team shall prepare record drawings of the work from as-built
documents prepared by the contractor or CMAR.
iii. If required by the Prime Agreement,the Architect shall provide one-year
warranty walk thru of the project.
3. Deliverables
A. OBA will create a basis of design (BOD) document at the end of the pre-design phase.This will
document program guidelines, design assumptions, and guiding principles for the team to follow
B. OBA will develop a demolition package for the Link Building.
C. OBA will produce a Schematic Design package documenting the design and programming effort
to date.
D. OBA will produce a Design Development presentation for presenting to County Commissioners
and a 60%set for the CMAR to use for estimation.
E. The design team will produce a BID/Permit Set of drawings to be used by CMAR for bid and for
building permit.
Post Office Box 12037 1 Research Triangle Park, NC 127709
919.941.9000 1 www.obrienatkins.com
P13
OBIA O'Brien/Atkins Associates, PA 6
o'BPIEN ATKINs Architecture I Engineering I Landscape Architecture I Planning I Interiors
F. We will create two (2) Renderings for use in promotional presentations.
G. Design team will produce As-Built drawings at the end of the project based on Contractor mark-
u ps.
4. Proposed Schedule
• Pre-Design/Programming phase—2 months
• Schematic Design—2 months
• Design development—3 months
• Construction documents—S months
• Bidding support- 1 month
• Construction Administration—18 Months
• Close out—1 month
Total: 33 Months
S. Proposed Team
• Project Management—O'Brien Atkins Associates
• Civil—Stewart Engineering
• Landscape -O'Brien Atkins Associates
• Architecture-O'Brien Atkins Associates/SLAM Collaborative
• Interior Design - O'Brien Atkins Associates
• Structural—Stewart Engineering
• Mechanical, Electrical, Plumbing Engineering- O'Brien Atkins Associates
• Telecom, Security,Audio Visual—J&A Engineering
6. Clarifications
A. Cost for Geotech and survey services are not included in this proposal
B. It is unknow at this time how much of the link building can be re-used. Early in Pre-Design the
Design team will evaluate the building for re-use.
C. Since we are planning on removing the envelope of the Link Building,we have removed the
Industrial Hygienist and the Envelope Consultants to reduce the fee.
D. Cost Estimating services are not provided with the assumption that this will be provided by the
CMAR and reviewed by the design team. If the County would like an independent cost
consultant we can add team to the team for an additional cost.
E. Fees were put together with the assumption that both projects would be developed at the same
time and Constructed on a similar time frame. Our schedule assumed an 18 month construction
schedule. If the construction phase goes beyond the allotted time we could ask for an additional
service if needed.
Post Office Box 12037 1 Research Triangle Park, NC 127709
919.941.9000 1 www.obrienatkins.com
P14
OBIA O'Brien/Atkins Associates, PA 7
o'BPIEN ATKINs Architecture I Engineering I Landscape Architecture I Planning I Interiors
F. The projects will implement sustainable elements, but formal certification with LEED or other
environmental agency is not included in this proposal.
G. The change of the Link Building from an office building to a Sheriff's office may instigate a
change in occupancy and thus a change to the structural Risk category making it a Risk category
IV which will cause some structural remediation. We will study this in predesign and provide
feedback on use and any fee adjustments
H. The fees for Furniture and Equipment (FFE) design and procurement are not included in this
proposal. General FIFE layout and coordination is included.
I. Startup and commissioning services is excluded. Engineering support of commissioning activities
is included.
7. Proposed Fees
O'Brien Atkins proposes the following fees to provide the design services described above as identified
in the entire contents of this proposal.
Programming and Pre-Design $105,500.00
Schematic Design Phase $268,205.00
Design Development Phase $381,288.00
Construction Documentation Phase $581,559.00
Bidding and negotiation phase $48,804.00
Construction Administration Phase $421,926.00
Close Out $46,904.00
Total:
$1,854,186.00
The lump sum fee for the scope of services listed in this proposal is One Million, Eight Hundred Fifty-
Four Thousand One Hundred and Eighty-Six Dollars($1,854,186.00).This is inclusive of Reimbursable
expenses.
Post Office Box 12037 1 Research Triangle Park, NC 127709
919.941.9000 1 www.obrienatkins.com
P15
8
OBIA O'Brien/Atkins Associates, PA
o'BPIEN ATKINS Architecture I Engineering I Landscape Architecture I Planning I Interiors
8. Invoicing and Payment
O'Brien Atkins will invoice monthly for design services performed in the previous month to the
respective phase of design.
We appreciate this opportunity to continue a rewarding working relationship with Orange County and
look forward to working with the Sheriff's team to help deliver an on-time, under budget, and well
designed and functioning facility the citizens of Orange County can be proud of.
Sincerely,
O'BRIEN/ATKINS ASSOCIATES, PA
Timothy Hillhouse,AIA, LEED AP
Project Manager
Alan Dorman Date
Director
VF Corporation
cc: John L. Atkins III, FAIA, LEED AP (O'Brien/Atkins Associates, PA)
Kevin G. Montgomery, FAIA, LEED AP BD+C(O'Brien/Atkins Associates, PA)
Rita T. Whitfield
Post Office Box 12037 1 Research Triangle Park, NC 27709
919.941.9000 1 www.obrienatkins.com
P 6
9
[Departmental Use Only]
TITLE Design of Sheriff s Facilities
FY 2025-26
NORTH CAROLINA
PROFESSIONAL SERVICES CONTRACT
ORANGE COUNTY
THIS PROFESSIONAL SERVICES CONTRACT (hereinafter called"Agreement"), made as of the 18th day of November, 2025,
by and between O'Brien Atkins Associates, PA, a professional architectural (architectural/engineering/landscape architectural-select one)
firm with a partner or principal registered in North Carolina as a licensed Architect with offices in North Carolina (hereinafter called the
"Designer") and Orange County, a political subdivision of the State of North Carolina, (hereinafter called the"County,""Orange County,"
or"Owner").
WITNESSETH:
Whereas the Owner published a Request for Qualifications and the undersigned Designer submitted a responsive Statement of Qualifications
evaluated and approved by Owner; and
Whereas the Designer and the Owner now wish to form and memorialize their agreement for services and for the consideration herein named
do hereby agree as follows:
ARTICLE 1
SCOPE OF WORK
1.1 Scope 1.1.1 This Agreement is for professional services to be rendered by Designer to Owner(hereinafter referred to as the
"Services")with respect to a project known as Sheriffs Office Link Renovation(herein referred to as the "Project"). The Project is located
in Orange County,North Carolina. It is described more particularly in Attachment A.
1.1.2 By its execution of this Agreement,the Designer represents and agrees that it is qualified and capable to perform and provide the
services required or necessary under this Agreement in a competent,professional and timely manner, and that its Consultants are also
capable and qualified to perform and provide the Services that they will provide hereunder.
1.1.3 Time is of the essence of this Agreement.
1.1.4 The Services to be performed under this Agreement consist of Basic Services, as described and designated in Article 4 hereof and
in Attachment B to this Agreement,and such Additional Services as are designated in Article 5 of this Agreement or as may from time-to-
time be agreed upon by the Owner and Designer by Amendment or Addendum to this Agreement.
Compensation to the Designer for Basic Services under this Agreement shall be as set forth herein, and compensation for Additional
Services shall be as set forth herein or in any Amendment or Addendum providing for them. All services otherwise required to be
performed by the Designer not identified as Additional Services in Article 5 or in a written Amendment or Agreement entered into by the
Owner and the Designer and providing for additional compensation for such additional services relating to the Project shall be deemed to
be Basic Services provided without additional compensation.
1
Revised 01/24
10
ARTICLE 2
DEFINITIONS
2.1 Definitions
2.1.1 Additional Services—Those services to be performed by Designer pursuant to this agreement beyond the Basic Services. See
Section 1.1.4 and Article 5.
2.1.2 Basic Services—Those services to be performed by Designer as outlined in Attachment B. See Article 4 and Attachment B.
2.1.3 Compensation for Basic Services—Those fees to be paid by Owner for Basic Services. See Section 7.1 and 7.2.
2.1.4 Contractor—The construction contractor(s) engaged by Owner to construct the Project.
2.1.5 Consultants—Subconsultants,partners and other entities engaged by Designer to work with or on behalf of the Designer. See
Section 3.3.1 and Attachment E.
2.1.6 Board of County Commissioners-The Board of Commissioners of Orange County,North Carolina.
2.1.7 County Manager-The Orange County employee bearing that title.
2.1.8 Milestone Dates—Those dates where certain results are expected. See Attachment D.
2.1.9 Project-All phases of the Project as described in Section 1.1.1 and Attachments A and B to be performed by Designer including
but not limited to the schematic design, design development, construction document,bidding and contract award, construction and post-
construction phases.
2.1.10 Reimbursable Expenses—Those costs incurred by the Designer for the benefit of this project and which the County will pay as
provided in Section 7.5.
2.1.11 Total Project Cost—The total amount of money which maybe paid for Services on this project. See Section 4.2.1.
ARTICLE 3
RESPONSIBILITIES OF THE DESIGNER
3.1 Services to be Provided.
3.1.1 The Designer shall provide the Owner with all professional services required to satisfactorily complete all phases of the Services
within the time limitations set forth herein and in accordance with the applicable professional standards. Such services are as shown in
Attachment B,the description of Services.
All Services of the Designer shall be provided in accordance with the terms and conditions of this Agreement.
3.2. Standard of Care
3.2.1 The Designer and its Consultants shall exercise reasonable care and diligence and shall perform its Services consistent with the
professional skill and care ordinarily provided by designers practicing in the same or similar locality under the same or similar
2
Revised 01/24
11
circumstances, and in accordance with federal, state and local laws and regulations applicable to the performance of these Services. No
other representations,warranties or guarantees, express or implied, are made or intended by this Agreement or the Architect's services.
The Architect shall without additional cost to the Owner, correct errors or omissions in its documents,provided such corrections are
within the original scope of services.
3.2.2 The Designer shall be responsible for all errors or omissions,in the drawings, specifications, and other documents prepared by the
Designer or its Consultants.It shall be the responsibility of the Designer throughout the period of performance under this Agreement to
use reasonable professional care and judgment to guard the Owner against defects and deficiencies in the Project.
3.2.3 The Designer shall correct at no additional cost to the Owner any and all errors, omissions, discrepancies, ambiguities,mistakes or
conflicts in the drawings, specifications and other documents prepared by the Designer or its Consultants.
3.2.4 The Designer shall assure that all drawings, specifications and other documents prepared by the Designer or its Consultants
hereunder are in accordance with applicable laws, statutes,building codes and regulations and that all necessary or appropriate
applications for approvals are submitted to federal, state and local governments or agencies in a timely manner so as not to delay the
design or construction activities of the Project except as otherwise provided in this Agreement or in Owner's contract with the Contractor.
3.2.5 The Designer and its Consultants shall perform the Services in a reasonably timely manner in accordance with all mutually agreed
schedules for the Project or required under this Agreement.
3.2.6 With mutual agreement between the Owner and Design Consultant, deductions may be made from the Design Consultant's Basic
Services Compensation on account of errors and omissions in the drawings, specifications and other documents prepared by the Design
Consultant or in the Design Consultant's performance of its obligations under this Agreement. No deductions shall be made from the
Design Consultant's Basic Services Compensation on account of penalty,liquidated damages,retainage, or other sums withheld from
payments to Contractor.
3.3 Designer's Consultants
3.3.1 The Designer's Consultants for the project, along with their key project personnel,are listed in Attachment E to this Agreement.
No changes in the Consultants or key personnel indicated shall be permitted except with the prior written consent of the Owner.
3.3.2 All of the Designer's contracts with its Consultants shall be in writing and shall expressly provide that if this Agreement is
terminated for any reason,the Owner may, at its sole option,request the assignment of the Consultants' contract with the Designer,that
such assignment shall automatically take place upon notification in writing by the Owner to the Consultants and the Consultants shall
continue to be bound by the contract after such assignment. A copy of each contract between the Designer and a Consultant shall be
furnished to the Owner within seven(7)days of its execution.
ARTICLE 4
BASIC SERVICES
4.1 Basic Services
4.1.1 The Designer shall perform as Basic Services the Services described herein and in Attachment B to this Agreement.
4.1.2 The Basic Services will be performed by the Designer in the phases described in Attachment B.
3
Revised 01/24
12
4.1.3 The Owner shall have the right and option to require the Designer:
A. Demolition and preliminary site work;
B. General work,plumbing,mechanical, electrical, fire protection;
C. Landscaping and irrigation;
D. Signage;
E. Furniture.
F.Water and sewer infrastructure
G.N/A
4.2 Project Cost Estimates
4.2.1 [Deleted]
4.2.2 [Deleted]
4.2.3 [Deleted]
4.2.4 If applicable,when the first of these estimates of Total Project Cost has been approved in writing by the Owner,it shall be used by
the Owner as a basis for appropriating funds specifically for the Project. Once this Total Project Cost has been so approved by the Owner
and the conditions of the project(cost environment,materials available,time schedule, etc.) are reasonably similar, the Designer shall be
obligated,without additional compensation,to propose to the Owner adjustments to the design of the Project to assure that it remains
within the approved Total Project Cost.
4.2.5 Should bidding or negotiation with contractors produce prices which,when added to the other elements of the approved Total
Project Cost,produce a cost that is in excess of the approved Total Project Cost,the Designer shall participate with the Owner in
negotiation and design adjustments to the extent such are necessary to obtain prices within the approved Total Project Cost. All activity of
the Designer with respect to these matters shall constitute Basic Services and shall be performed by the Designer without additional
compensation. If negotiation and design adjustments fail to bring costs within the Total Project Cost the Owner may reject all bids and
Designer will redesign or reduce portions of the Project in an effort to reduce the bid prices to within the Total Project Cost and rebid the
project. All such redesign is included within Basic Services. If this second letting for bids does not produce bids that are within the
approved Total Project Cost initially or after negotiations with the contractor,the Designer is not obligated to further redesign the Project,
and the Total Project Cost shall be adjusted accordingly.
4.3 Project Conferences
4.3.1 For the duration of the development of the Project,the Designer and its Consultants shall meet periodically with the Owner. The
Designer shall meet with Owner as necessary to properly fulfill the requirements of this Agreement. The minimum regularly scheduled
meetings which the Designer shall be required to attend are listed below:
1 -Visioning session
4
Revised 01/24
13
1 -Programming session
3 -Design Workshops during schematic design
3 -Design Workshops during design development
Monthly OAC meetings throughout the duration of the construction of the facilities
4.4 Construction Administration
4.4.1 As part of Basic Services,the Designer shall provide all of the mutually agreed(by Owner and Designer)administrative services
described in the Owner's contracts with the contractors for the Project.
ARTICLE 5
ADDITIONAL SERVICES
5.1 Compensation is due for Additional Services that are not otherwise included in Basic Services (Attachment B)provided by the
Designer or its Consultants only after both Owner and Designer agree to the terms of providing such Additional Services through an
amendment to this Agreement. Additional Services include,but are not limited to the following
5.1.1 Designer or its Consultants shall provide fully detailed presentation models or professional artist's renderings at the written
direction and approval of the Owner,if such services are not included in Basic Services Attachment B then they shall be deemed to be
mutually agreed upon Additional Services.
5.1.2 Designer or its Consultants shall make all necessary revisions in drawings, specifications,or other documents when the drawings,
specifications, or other documents are inconsistent with written approvals.
5.1.3 Designer or its Consultants shall prepare supporting data and other services in connection with a significant Owner initiated
change order if Designer can demonstrate that such services cause a direct substantial increase in Designer's cost of rendering its Basic
Services hereunder in which case the Total Project Cost shall be increased accordingly.
5.1.4 Designer or its Consultants shall prepare to serve and serve as an expert witness for the Owner in connection with dispute
resolution, arbitration, or legal proceedings,as Additional Services unless the subject matter of the proceedings includes matters arising
out of or related to the Designer's or Consultant's performance or service with respect to the Project;however,preparing to serve or
serving as a fact witness for the Owner in such proceedings or rendering testimony necessary to secure governmental approval of zoning
or land use clearances for the Project shall not constitute an Additional Service.
5.1.5 Designer or its Consultants shall provide all such services necessary to correct any errors or omissions as are proximately caused
by the negligence or default of a Consultant or subconsultant. Such services shall be provided at no additional cost to Owner.
5.1.6 Designer or its Consultants shall provide Additional Services during the Construction Phase made necessary by(a)defective work
of Contractor(s) or Owner's agents' (b)prolongation of construction past the scheduled completion date,provided the prolongation is not
due to the fault or negligence of the Designer, its employees, Consultants or agents; or(c)default under the construction contract due to
delinquency or insolvency.
5.1.7 Designer or its Consultants shall provide additional services and costs necessitated by special out-of-town travel required by the
Designer and approved in advance in writing by the Owner, other than visits to the Project and other than travel reasonably required to
fully accomplish the Basic Services.
5
Revised 01/24
14
5.1.8 Designer, and its Consultants if necessary, shall attend special public hearings for the Project, other than those listed herein,which
are called by the Board of County Commissioners.
ARTICLE 6
DURATION OF DESIGNER'S SERVICES
6.1 Scheduling of Services
6.1.1 Attachment D to this Agreement is the Key Milestone Listing which defines the sequence and timing of the design and
construction activities. The Designer and its Consultants shall schedule and perform their activities so as to meet the Milestone Dates
shown except for deviations not caused by Designer or its Consultants.No deviation by the Designer or his Consultants from the Key
Milestone Listing shall be allowed without prior written approval by the Owner.
6.1.2 The Designer's schedule for the performance of its activities and the activities of its Consultants shall be in accordance with the
outline in Attachment D. The Owner shall always have a reasonable time within which to provide such item of information, approval or
decision and Owner and Designer shall not have any responsibility for any delay occurring by reason of the Owner's being unable,through
no fault of the Owner,to supply such item of information, approval or decision.
6.1.3 Should the Owner determine that the Designer is behind schedule, it may require the Designer to expedite and accelerate its
efforts, including providing additional manpower or overtime, as necessary,to perform its services in accordance with the Key Milestone
Listing at no additional cost to the Owner.
6.1.4 The commencement date for the Designer's Basic Services shall be the date of delivery to the Designer from the Owner of a fully
executed original of this Agreement.
6.2 Adjustments to the Schedule
6.2.1 If the Designer's work on the Project is or will be delayed for more than sixty(60)days through no fault of the Designer, or if the
Owner increases or decreases the scope or size of the Project by ten percent(10%) of currently estimated Total Project Cost,the Designer
shall give prompt written notice to the Owner. Provided that such notice has been given,the Designer may request in writing an
adjustment in the Key Milestone Listing dates,which shall be granted by the Owner to the extent reasonable.
ARTICLE 7
DESIGNER'S COMPENSATION
7.1 Compensation for Basic Services
7.1.1 Compensation for Basic Services shall include all compensation due the Designer from the Owner for the Services under this
Agreement.
7.2 Breakdown of Compensation for Basic Services
6
Revised 01/24
15
Not-to-exceed Compensation for Basic Services consists of the following compensation for the following separate categories of services:
7.2.1 Schematic Design Phase. Lumpt Sum Fee(Insert Lump Sum or Time and Materials as appropriate) fee of$268,205.
7.2.2 Design Development Phase. lump sum fee of$381,288.
7.2.3 Construction Document Phase. Lump sum fee of$581,559.
7.2.4 Bidding and Contract Award. Lump sum fee of$48,804.
7.2.5 Construction Phase. Lump sum fee of$421,926.
7.2.6 Post Construction Phase. Lump sum fee of$46,904.
7.2.7 Additional Basic Services(Select all that apply):
Programming and Pre-Design fee of$105,500.
N/A fee of N/A.
N/A fee of N/A.
N/A fee of n/a.
7.3 Payment for Basic Services Rendered, as described in Attachment B
7.3.1 Payment to the Designer for Basic Services shall become due and payable as a monthly percentage complete of progress to date of
deliverables and categories of services are completed..When applicable such invoice shall include supporting documentation,as
designated by Owner, for any reimbursable expenses claimed by Designer. In the event the Owner finds any part or parts of all or any
portion of an invoice presented by the Designer not to be acceptable, it shall identify to the Designer the part or parts which are not
acceptable and shall pay the part or parts of the invoice which are acceptable, if any. This paragraph is not intended to indicate Owner
satisfaction of any work or services. No deductions shall be made from the Designer's fees for basic services except in accordance with
this Agreement or to reimburse the Owner for costs or expenses actually incurred for which the Designer is liable.
7.3.2 If the Owner increases or decreases the scope of the Project by N/A percent(N/A%)or more of the currently estimated Total
Project Cost,the compensation for Basic Services shall be equitably adjusted.
7.4 Compensation for Hourly Not-to-Exceed and Additional Services
7.4.1 With respect to Hourly Not-to-Exceed Services performed by the Designer in accordance with this Agreement,the Designer shall
be compensated at the hourly rates or unit pricing shown in Attachment F to this Agreement.
7.4.2 With respect to Additional Services performed by the Designer in accordance with Article 5 or any Addendum or Amendment to
this Agreement,the Designer shall be compensated at the hourly rates shown in Attachment F to this Agreement,unless the Owner and the
Designer otherwise agree in writing.
7.5 Reimbursable Expenses
7.5.1 Reimbursable expenses are in addition to the fees for basic services, and are for the following expenditures to the extent
reasonable and actually incurred by the Designer,its employees, or Consultants with respect to the Project:
7
Revised 01/24
16
A. Basic Services,or other items mutually agreed upon between the Owner and Designer as described in Attachment B. Any unit
price agreements are designated in Attachment F.
7.5.2 Designer and its Consultants may be entitled to reasonable mark-up on actual expenses which are incurred subject to written
approval by Owner.
7.6 Accounting Records
7.6.1 Accounting records of the Designer's compensation for Additional Services and Reimbursable Expenses pertaining to the Project
shall be maintained by the Designer and its Consultants and shall be available for inspection by the Owner or the Owner's representatives
at mutually convenient times for a period of five(5)years after the later of final completion of the Project or issuance of a certificate of
occupancy for the Project.
7.7 Total Compensation
7.7.1 Total compensation to the Designer, including Basic Services,Additional Services and Reimbursable Expenses shall not exceed
$1,854,186.
ARTICLE 8
RESPONSIBILITIES OF THE OWNER
8.1 Cooperation and Coordination
8.1.1 The Owner shall meet with the Designer as necessary at mutually convenient times to provide information necessary to enable the
Designer to develop a detailed written analysis and complete needs summary of the Project.
8.1.2 The Owner shall examine documents submitted by the Designer and shall make reasonable efforts to render decisions pertaining
thereto no later than the dates specified in the schedule for such decisions described in Article 6.1.2.
8.1.3 Alan Dorman shall be the Owner's Construction Projects Administrator and shall act in the Owner's behalf and as its
representative with respect to the Project and shall have the authority to render decisions and approve changes in the scope of the Project
within guidelines established by the County Manager and the Board of County Commissioners and shall be available during working
hours as often as may be reasonably required to render decisions and to furnish information. Owner may replace the individual serving as
Construction Projects Administrator at any time. Should such replacement occur Designer will be so informed immediately.
8.2 Surveys and Testing
8.2.1 The Owner shall furnish the Designer with a certified land survey of the site, giving, as applicable, grades and lines of streets,
alleys,pavements and adjoining property;rights-of-way,restrictions,easements, encroachments,zoning, deed restrictions,boundaries and
contours of the site; locations, dimensions and complete data pertaining to existing buildings, other improvements and trees, and other
pertinent information reasonably requested by the Designer including that concerning available service and utility lines,both public and
private, above and below grade, including inverts.
8
Revised 01/24
17
8.2.2 The Owner shall provide the services of a geotechnical engineer or other consultant, or compensate for such sub-consultant
services provided by the Designer,when such services are reasonably deemed necessary by the Designer, and agreed and consented to in
writing by Owner,as shown on the Designer's schedule described in Article 6.1.2,to provide reports,test borings,test pits, soil bearing
values,percolation tests, air and water pollution tests, ground corrosion and resistivity tests and other necessary operations for determining
subsoil, air and water conditions, all together with reports and appropriate professional recommendations thereof to ensure construction
materials and geotechnical requirements of the construction contract are met.
8.2.3 All services, data,information, surveys and reports required of the Owner pursuant to this Article 8, shall be furnished at the
Owner's expense and,the Designer shall be entitled to rely upon the accuracy and completeness of such services, data, information,
surveys and reports.
8.3 Permits and Approvals
8.3.1 The Owner shall secure and pay for all necessary permits,licenses, approvals, easements, assessments, and charges required for
the construction,use or occupancy of permanent structures or for permanent changes in existing facilities. The Designer shall provide the
Owner with a schedule of all required approvals to the extent known by Designer the dates by which application for such approvals must
be made in order to avoid any risk of delay to the Project,prepare necessary application forms,present documents requiring approval by
the Owner and submit documents with the Owner's approval to the appropriate approval agency.
ARTICLE 9
INSURANCE
9.1 General Requirements
9.1.1 The Designer shall purchase and maintain and shall cause each of its Consultants to purchase and maintain during the period of
performance of this Agreement, and for five(5)years after the later of final completion of the Project or issuance of a Certificate of
Occupancy of the Project,insurance for protection from claims under workers' or workmen's compensation acts; Comprehensive General
Liability Insurance(including broad form contractual liability and complete operations, explosions, collapse,and underground hazards
coverage) covering claims arising out of or relating to bodily injury,including bodily injury, sickness, disease or death of any of the
Designer's or Consultants'employees or any other person and to real and personal property including loss of use resulting thereof;
Comprehensive Automobile Liability Insurance,including hired and non-owned vehicles,if any, covering personal injury or death, and
property damage; and Professional Liability Insurance, covering personal injury,bodily injury and property damage and claims arising out
of or related to the performance under this Agreement by the Designer and/or its employees.
9.1.2 The minimum insurance ratings for any company insuring the Designer shall be Best's A-. Should the ratings of any insurance
carrier insuring the Designer fall below the minimum rating,the County may, at its option,require the Designer to purchase insurance
from a company whose rating meets the minimum standard.
9.2 Limits of Coverage
9.2.1 Designer shall obtain, at its sole expense, Commercial General Liability Insurance,Automobile Insurance,Workers'
Compensation Insurance,Professional Liability Insurance, and any additional insurance as may be required by Owner's Risk Manager as
such insurance requirements are described in the Orange County Risk Transfer Policy and Orange County Minimum Insurance Coverage
Requirements (each document is incorporated herein by reference and may be viewed at
http://www.orangecountync.gov/departments/purchasing_division/contracts.php). If Owner's Risk Manager determines additional
insurance coverage is required such additional insurance shall be designated here N/A(if no additional insurance required leave blank or
9
Revised 01/24
18
mark N/A as being not applicable). Designer shall not commence work until such insurance is in effect and certification thereof has been
received by the Owner's Risk Manager.
9.2.2 All insurance policies (with the exception of Worker's Compensation and Professional Liability)required under this Agreement
shall name the Owner as an additional insured party for the insurance.
9.3 Proof of Coverage
9.3.1 Evidence of such insurance shall be furnished to the Owner. Upon cancellation,non-renewal or reduction,the Consultant shall
procure substitute insurance so as to assure the Owner that the minimum limits of coverage are maintained continuously throughout the
periods specified herein.
9.4 Indemnity
9.4.1 To the extent authorized by North Carolina law the Designer agrees,without limitation,to indemnify and hold harmless the
Owner from all loss, liability, claims or expense, including attorney's fees, arising out of or related to its Services and arising from bodily
injury including death or property damage to any person or persons proximately caused by the negligence or misconduct of the Designer
except to the extent same are caused by the negligence or willful misconduct of the Owner or its contractors, employees, or agents.
(Contract Specific Revision 11-3-25)
9.5 Owner's Insurance Option
9.5.1 At any time during the performance of this Agreement,the Owner may, at its sole option,provide for itself, for the Designer and
for its Consultants any or all of the insurance coverage required under the Article provided such coverages are approved in advance by
Designer.
9.5.2 If the Owner elects to provide such coverage it shall notify the Designer in writing and provide to the Designer such certificate or
certificates of coverage as may be applicable.
9.5.3 If the Owner elects to provide such coverage it shall be entitled to pro rata reduction in the fees for Basic Services equal to the cost
of providing such coverage to the Designer and its Consultants based on any actual reduction in insurance premiums received by Designer.
ARTICLE 10
AMENDMENTS TO THE AGREEMENT
10.1 Changes in the Designer's Basic Services
10.1.1 Changes in the Basic Services and entitlement to additional compensation or a change induration of this Agreement shall be made
by a written Amendment to this Agreement executed by the Owner and the Designer. The Designer shall proceed to perform the Services
required by the Amendment only after receiving a fully executed Amendment from the Owner or a written notice from the Owner
directing the Designer to proceed,whichever is earlier.
10.2 Owner Changes
10.2.1 The Owner may,without invalidating this Agreement,make written changes in the Designer's Basic Services or Additional
Services of this Agreement by preparing and executing a Change Order. Within three (3)days of receipt of such a Change Order,the
Designer shall notify the Owner in writing of any change contained therein that the Designer believes significantly increases or decreases
10
Revised 01/24
19
the Designer's Services with respect to the Project and requests an adjustment in compensation with respect thereto. If the Change Order
increases or decreases the Designer's services,the Designer's compensation may be equitably adjusted.
ARTICLE 11
TERMINATION AND SUSPENSION
11.1 Termination for Convenience of the Owner
11.1.2 This Agreement maybe terminated without cause by the Owner and for its convenience upon sixty(60) days written notice to the
Designer.
11.2 Other Termination
11.2.1 After ten(10) days written notice to the other party of its material breach of the Agreement,this Agreement maybe terminated by
the noticing party,provided that the other party has not taken all reasonable actions to remedy the breach.
11.2.2 Designer acknowledges that Owner is a governmental entity,and the validity of this Agreement is based upon the availability of
public funding under the authority of its statutory mandate. In the event that public funds are unavailable or not appropriated for the
performance of Owner's obligations under this Agreement,then this Agreement shall automatically expire without penalty or further cost
to Owner immediately upon written notice to Designer of the unavailability or non-appropriation of public funds but all Services
performed to date by Designer or Consultants shall be fully paid upon such termination.
11.2.3 In the event of a change in the Owner's statutory authority,mandate or mandated functions,by state or federal legislative or
regulatory action,which adversely affects Owner's authority to continue its obligations under this Agreement,then this Agreement shall
automatically terminate without penalty or further cost to Owner upon written notice to Designer of such limitation or change in Owner's
legal authority but all Services performed to date by Designer or Consultants shall be fully paid upon such termination.
11.2.4 Either party may terminate this Agreement upon notice to the other party that obligations pursuant to this Agreement are made
impractical due to declarations of emergency by Orange County or by North Carolina due to events directly impacting Orange County.
Both parties shall remain responsible for all payment and performance due up to the receipt of such notice,but shall have no further
obligation or responsibility beyond that date provided the terminating party has taken all reasonable steps to complete the performance of
its obligations.
11.2.5 [Deleted]
11.3 Compensation after Termination
11.3.1 In the event of termination for the convenience of the Owner,the Designer shall be paid that portion of its fees and expenses that it
has earned to the date of termination,plus five percent(5%)of its compensation for Basic Services earned to date or of its unearned
compensation for Basic Services,whichever is greater, less any costs or expenses actually by the Owner that are proximately caused by
errors or omissions of the Designer.
11.3.2 In the event of termination by reason of a material breach of the Agreement by the Owner,the Designer shall be entitled to the
same compensation as it would have received had the Owner terminated the Agreement for convenience.
11
Revised 01/24
20
11.3.3 In the event of termination by reason of a material breach of the Agreement by the Designer,the Designer shall be paid that
portion of its fees and expenses that it has earned to the date of termination, less any costs or expenses incurred by Owner proximately
caused by errors or omissions of the Designer or by reason of the Designer's breach of this Agreement.
11.3.4 Should this Agreement be terminated as provided under this Article 11 the Owner shall be granted, at no additional cost,
ownership of all documents, drawings, and electronic databases relating to the Project, including the ownership and use of all drawings,
specifications, documents and materials relating to the Project prepared by or in the possession of the Designer. The Designer shall turn
over to the Owner within seven(7)business days and in good unaltered condition reproducibles of all original drawings, specifications,
documents, electronic data bases and materials. In the event of such termination, and should the Owner use such drawings for completion
of the Project,the Owner shall indemnify and hold the Designer harmless,to the extent authorized by North Carolina Law, from and
against any cost, expense, damage or claim arising out of the loss of life,personal injury or damage occasioned wholly or in part by any
act or omission by the Owner, its contractor(s),agents or employees in connection with Owner's use of such drawings,plans,
specifications,renderings,models and other work provided as part of Basic Services and Additional Services, as may have been amended.
The Designer specifically agrees to incorporate the provisions of this paragraph in all contracts for the services of Designer's Consultants.
The Owner agrees that the Designer and its consultants may retain one set of drawings for its records.
11.3.5 [Deleted]
11.4 Suspension
11.4.1 The Owner may,in writing, order the Designer to suspend, delay or interrupt all or any part of its Services on the Project for the
convenience of Owner.
11.4.2 In the event the Designer believes that any suspension, delay or interruption of any or all of the Work on the Project,may require
an extension of the duration of Basic Services or an increase in the level of staffing by Designer, it shall so notify the Owner and propose
an amendment of the Key Milestone Listing for consideration of the Owner. Such amendment or extension shall be effective only upon
the written approval of the Owner,which will not be withheld unreasonably.
11.4.3 A suspension, delay or interruption of the Project shall not terminate this Agreement;provided,however,that if such suspension,
delay or interruption causes a suspension of the Designer's services for a period exceeding ninety(90) days,the Designer's compensation
for Basic Services shall be equitably adjusted upon mutual agreement of the parties. If the delay is more than ninety(90) days,Designer
may terminate this Agreement. [Deleted]
11.5 Waiver
11.5.1 The payment of any sums by the Owner under this Agreement or the failure of the Owner to require compliance by the Designer
with any provisions of this Agreement or the waiver by the Owner of any breach of this Agreement shall not constitute a waiver of any
claim for damages by the Owner for any other breach of this Agreement or a waiver of any other required compliance with this Agreement
by the Designer.
11.5.2 Owner and Designer mutually waive any claim against each other for consequential damages. Consequential Damages include:
A. Damages incurred by Owner for loss of use, income,financing,or business; and
B. Damages incurred by Designer for office expenses,including personnel,loss of financing,profit,income,business,
damage to reputation, or any other non-direct damages.
ARTICLE 12
12
Revised 01/24
21
ADDITIONAL PROVISIONS
12.1 Confidentiality
12.1.1 The Designer and its Consultants shall use their best efforts not to disclose or permit the disclosure of any information designated
as confidential by either Owner or Designer relating to the Project, except to its agents, employees and other Consultants who need such
confidential information in order to properly perform their duties relative to this Agreement.
12.2 Limitation and Assignment
12.2.1 The Owner and the Designer each bind themselves,their successors, assigns and legal representatives to the terms of this
Agreement.Neither the Owner nor the Designer shall assign or transfer its interest in this Agreement without the written consent of the
other. There are no third party beneficiaries of this Agreement and nothing in this Agreement, express or implied,is intended to confer on
any person other than the parties hereto (and their respective successors,heirs and permitted assigns), any rights,remedies, or obligations.
12.3 Governing Law
12.3.1 The Owner and the Designer agree this Agreement is governed by the laws of the State of North Carolina and Orange County.
Designer shall at all times remain in compliance with all applicable local, state, and federal laws, rules, and regulations including but not
limited to all state and federal anti-discrimination laws,policies, rules, and regulations and the Orange County Non-Discrimination Policy
and Orange County Living Wage Policy (each Orange County policy is incorporated herein by reference and may be viewed at
http://www.oran eg c�tyne..og v/departments/purchasing division/contracts.php.). Any violation of this requirement is a breach of this
Agreement and County may immediately terminate this Agreement without further obligation on the part of the County. This paragraph is
not intended to limit and does not limit the definition of breach to discrimination. By executing this Agreement Designer certifies that it has
not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer
pursuant to G.S. 147-86.58. By executing this Agreement Designer certifies that Designer has not been identified, and has not utilized the
services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.81. By executing this
Agreement Designer affirms it is and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes.
12.4 Dispute Resolution
12.4.1 Any dispute arising under pursuant to the Project shall be addressed under the terms of the Dispute Resolution Rules and
Procedures for Orange County Design, Building Construction,Renovation, and Repair Projects. These rules and regulations are available
upon request.
12.4.2 Any and all suits or actions to enforce, interpret or seek damages with respect to any provision of, or the performance or non-
performance of,this Agreement shall be brought in the General Court of Justice of North Carolina sitting in Orange County,North
Carolina,and it is agreed by the parties that no other court shall have jurisdiction or venue with respect to such suits or actions.
12.5 Extent of Agreement
12.5.1 This Agreement represents the entire and integrated agreement between the Owner and the Designer and supersedes all prior
negotiations,representations or agreements, either written or oral. This Agreement may be amended only by written instrument signed by
both the Owner and the Designer.
12.6 Severability
12.6.1 If any provision of this Agreement is held as a matter of law to be unenforceable,the remainder of this Agreement shall be
enforceable without such provision.
13
Revised 01/24
22
12.7 Ownership of Documents
12.7.1 All designs, drawings, specifications, design calculations,notes and other works developed in the performance of this contract
shall become the property of the Owner when Designer has been paid in full for its Services and may be used on any other project without
additional compensation to the Designer. Designer does not warrant the use of the documents by the Owner or by any person or entity for
any purpose other than the Project as set forth in this agreement.
12.8 E-Verify
12.8.1 Pursuant to the terms of North Carolina General Statutes no county may enter into a contract unless the Designer and its
subconsultants comply with the requirements of Article 2 of Chapter 64 of the North Carolina General Statutes. Where applicable, failure
to maintain compliance with the requirements of Article 2 of Chapter 64 of the General Statutes constitutes Designer's breach of this
Agreement. By executing this Agreement Designer affirms Designer is in compliance with Article 2 of Chapter 64 of the North Carolina
General Statutes.
12.9 Electronic Signatures
12.9.1 This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed
hereto evidence the intent of the Parties to comply with Article 1 IA and Article 40 of North Carolina General Statute Chapter 66.
12.10 Iran Divestment and Israel Boycott
12.10.1 Designer certifies that, as of the date listed below, it is not on the Final Divestment List as created by the State Treasurer
pursuant to N.C.G.S. § 147-86.58 or the final boycott list created by the State Treasurer pursuant to N.C.G.S. §147-86.81 nor shall
Designer utilize in the performance of this Agreement any subconsultant or consultant identified on such lists.
12.11 List of Attachment and Referenced Documents and Priority
12.11.1 The design documents consist of this Agreement and the attached and referenced documents. The attachments and referenced
documents are listed in this Section 12.11.1 and are incorporated herein and made part of this Agreement by reference. In the event of any
inconsistency between or among the terms of this Agreement and any of the incorporated listed documents such inconsistency or conflict
shall be interpreted in the following order of priority:
This Agreement
Attachment A-Description of the Project
Attachment B -Description of Basic Services
Attachment C-Format of Total Project Cost Estimate(s) (Not applicable. Designer will not be submitting
total project cost estimates.)
Attachment D -Key Milestone Listing
Attachment E- Consultants and Key Personnel
Attachment F-Hourly Rates Schedule
Request for Qualifications
14
Revised 01/24
23
Statement of qualifications.
IN WITNESS WHEREOF,the Parties hereto have executed this Agreement as of the day and date first above written in a number
of counterparts, each of which shall,without proof or accounting for other counterparts,be deemed an original contract.
ORANGE COUNTY: DESIGNER:
By: By:
Travis Myren, County Manager Kevin G. Montgomery, CEO
Printed Name and Title Printed Name and Title
15
Revised 01/24
24
ORANGE COUNTY—INTERNAL USE ONLY
Finance Information
Vendor Name: O'Brien Atkins Associates,PA Vendor Contact Person: Tim Hillhouse Phone: 919-941-9000 Address: PO BOx 12037
City Research Triangle State: NC Zip: 27709 Department: AMS Amount: $1,854,186 Purpose: Design Contract Budget Code(s):
TBD Vendor#60654
Vendor Status with NCSOS: Vendor is a BOCC consultant: ❑Yes ®No
Contract Details
Contract Type: ®New ❑ Amendment(Original Contract: ) (Most Recent Amendment )
Effective Date 11/18/2025 End Date 11/18/2028 Notice Date N/A(Notice Purpose N/A)
Award
®Approved by Board(Agenda Date: 11/18/2025); ® Made or Administered by AMS
Signature Authority
- ® BOCC Express Delegation(Agenda Date: 11/18/2025)
- Policy 9.4: ❑Under$5,000; ❑ Service Under$90,000; ❑ Construction Under$250,000
❑ Budget Policy Section XV(Capital Improvement Project: )
Bidding
❑ Informal Bidding($30k-$90k); ® Formal RFP ($90k+); ❑ Other(<$30k); ❑ Exception(#_—)
Department Affirmation
® This agreement is approved as to technical form and content and I as Department Director affirmatively state work on this project has
not been initiated prior to execution of the agreement.
❑ This agreement is approved as to technical form and content. Services related to this agreement have already begun or been completed.
Description of the nature of the emergency condition that was addressed:
Department Director's Signature Date:
Information Technologies
This agreement has been reviewed and is approved as to information technology content and specifications:
Office of the Chief Information Officer Date:
®Inapplicable because no hardware/software purchases or related services
Risk Management
This agreement is approved for sufficiency of insurance standards, specifications, and requirements:
Office of the Risk Management Officer Date:
Financial Services
This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act:
Office of the Chief Financial Officer Date:
Legal Services
This agreement is approved as to legal form and sufficiency:
16
Revised 01/24
25
Office of the County Attorney Date:
Clerk to the Board
All Docusign contracts must be copied to the Clerk upon completion: occlerkdocs@orangecountync.gov
The following signature block is for hard copies only and is not required for Docusign contracts:
Received for record retention:
Office of the Clerk to the Board Date:
17
Revised 01/24
26
Attachment A-Description of the Project
The scope of this proposal is to provide programming, design, and construction administation services for the renovation of the Link
Building for the purpose of housing the Sheriffs Office and the design of a new evidence storage facilty on the site of the Detention
Center.
18
Revised 01/24
27
Attachment B -Description of Basic Services
See attached propsal from O'Brien Atkins dated October 22nd,2025
19
Revised 01/24
28
Attachment C-Format of Total Project Cost Estimate
ORANGE COUNTY
Attachment C---Project Cost Estimate
PROJECT
IDENTIFICATION:
PROJECT CITY or
LOCATION:
(Definitions/explanations are provided on pg 2 to assist in
completion of this form.)
CURRENT ESTIMATED COST PER
CONSTRUCTION COSTS QTY UNIT UNIT TOTAL
A. Site Preparation
1. Demolition $0
2. Site Work $0
B. Construction
1. Utility Services $0
2. Building Construction(new space) $0
3. Building Construction(existing) $0
4. Plumbing(new space) $0
5. HVAC(new space) $0
6. Electrical(Includes TV&Radio Studio) $0
7. Fire Supression and Alarm Systems $0
8. Telephone,Data,Video $0
9. Associated Construction Costs $0
10. Other: $0
C. Equipment
1. Fixed $0
2. Moveable $0
ESTIMATED CONSTRUCTION COSTS $0
Items below may be calculated by percentage or lump sum. If using lump
sum,make entry in$field.
DESIGN FEE % (% of Estimated Construction Costs) $0
PRECONSTRUCTION
COSTS % (% of Estimated Construction Costs) $0
CONTINGENCIES % (% of Estimated Construction Costs) $0
ESTIMATED COSTS (%of Estimated Construction Costs+Contingencies+Design Fee) $0
Escalation=percent per month multiplied by number of months
(From Est. Date to mid-point of construction)= months %per month
ESCALATION COST INCREASE (Total of Estimated Costs x Escalation %) $0
ESTIMATED TOTAL PROJECT COSTS (Estimated Costs+Escalation Cost Increase if any) $0
20
Revised 01/24
29
APPROVED BY:
TITLE DATE
21
Revised 01/24
30
DEFINITIONS
Item on Form Definition
CURRENT ESTIMATED Attach basis and justification for estimate. Include description,
CONSTRUCTION COST quantities,units, special features, similar cost on recent projects, etc.
A. 1. Demolition Includes but may not be limited to lead or asbestos testing and
removal,building or interior space demolition in whole or part.
Includes but may not be limited to grading, excavating,poor soils or
A. 2. Site Work rock removal,utilities relocation,roads,walks,parking, streambank
repairs, stormwater management,retaining walls,rainwater harvesting
systems, landscaping.
Attach explanation of any special building,mechanical, or electrical
B. 1. Utility Services service requirements with appropriate distance to existing buildings,
water, gas, electrical or other utility service.
B. 9. Associated Construction Includes but may not be limited to construction fire alarm testing,
Costs utility shut downs,utilities, signage, security, displaced parking,
staging,lock cores,keys,permits.
B. 10. Other List other signficant sources of cost not included elsewhere.
Additional lines may be added if needed.
Includes but may not be limited to land surveys,lead/asbestos
PRECONSTRUCTION surveys, environmental assessments, copying,postage,costs of print
COSTS advertising, and destructive testing. For CM at Risk,preconstruction
costs are consistent with the requirements of the preconstruction
services agreement.
Unanticipated or unforseen conditions including but not limited to
CONTINGENCIES design error and omissions, concealed site conditions,utility conflicts,
and extended overhead resulting from weather or other delay.
22
Revised 01/24
31
Attachment D -Key Milestone Listing
Key milestones will be determined through coordination with the Construction Manager-At-Risk, once that the firm has been selected by
Orange County
23
Revised 01/24
32
Attachment E- Consultants and Key Personnel
See attached document referenced as Attachment E
24
Revised 01/24
33
Attachment F-Hourly Rates Schedule
See Document attached as Attachment F
25
Revised 01/24
OBIA O'Brien/Atkins Associates, PA 34
o'BPIEN ATKINs Architecture I Engineering I Landscape Architecture I Planning I Interiors
October 22, 2025
Alan Dorman
Director
Orange County Asset Management Services
306 Revere Road Hillsborough, NC 27278
adorman@orangecountync.gov
Re: Revised Fee for Orange County Sheriff's Office "Link Building Renovation" and Evidence Storage
Facility
Dear Alan Dorman:
O'Brien Atkins Associates is pleased to present this fee proposal for providing Architectural, Mechanical-
Electrical-Plumbing Engineering, Civil, Landscape, Structural, Security,Audio Visual, and Interior services
for the Revised Fee for Orange County Sheriff's Office "Link Building Renovation" and Evidence Storage
Facility. Our proposal has been organized into the following sections:
1. Project Scope
2. Proposed Scope of Services
3. Deliverables
4. Proposed Schedule
5. Proposed Team
6. Clarifications
7. Proposed Fees
8. Invoicing and Payment
1. Project Scope
The scope of this proposal is to provide programming, design, and construction administration services
for the Renovation of the Link Building for the purpose of housing the Sheriff's office and the design of a
new Evidence Storage facility on the detention facility site.
It is understood that the Link Building will be demolished to its basic structure and the envelope will be
rebuilt.The Link Building is understood to be about 24,000 square feet in size and the proposed
evidence storage facility is understood to be about 6,000 square feet.
We understand the County is hiring a CMAR and we will work with the CMAR on preconstruction
activities.
Post Office Box 12037 1 Research Triangle Park, NC 127709
919.941.9000 1 www.obrienatkins.com
P I I
OBIA O'Brien/Atkins Associates, PA 35
o'BPIEN ATKINs Architecture I Engineering I Landscape Architecture I Planning I Interiors
2. Proposed Scope of Services
a. Pre-Design Phase (Conceptualization Programming):
i. Gather existing condition drawings and documents and build base models.
ii. Host a visioning session with the user groups to level set expectations and
understand needs and wants.
iii. Host a programming session with the user groups to determine the types of
spaces, size of spaces, special requirements, adjacencies, utility needs,
sustainability goals, site needs, etc...
iv. Code study, Planning/Zoning guidelines, Historic Preservation introduction.
b. Schematic Design Phase (Criteria Design):
i. Present preliminary space layouts and building/site organization
ii. Preliminary site plan proposal.
iii. Coordinate with consultants for locations of building services, shafts and
equipment.
iv. Host three (3) design workshops with presentations
v. Develop and submit schematic design package.
vi. Structural analysis of existing building. Preliminary layout of structure for
Evidence storage building.
vii. Host a sustainability workshop with team and users.
viii. Present preliminary ideas/elevations to Historic preservation commission.
c. Design Development Phase (Detailed Design):
i. Further develop documents refining materials and details
ii. Further coordinating with MEP engineers for locations of equipment
iii. Host three (3) design workshops with presentations
iv. Coordinate with CMAR for preliminary cost estimates at 60%.
v. Develop Demolition package for Link Building
vi. Present to Historic Preservation Commission
vii. Site Plan submittal
viii. Final Design presentation to County Commissioners
Post Office Box 12037 1 Research Triangle Park, NC 127709
919.941.9000 1 www.obrienatkins.com
P12
OBIA O'Brien/Atkins Associates, PA 36
o'BPIEN ATKINs Architecture I Engineering I Landscape Architecture I Planning I Interiors
d. Contract Documents Phase (Implementation Documents):
i. Fully produce the construction documents
ii. Issue a bid/permit set to the CMAR
e. Bid/Negotiation Phase:
i. The Architect shall review and take appropriate action on requests for additional
information, clarification, and interpretations of the architectural systems and
documentation during the bidding phase.
ii. The Architect shall evaluate the impact of proposed value engineering, scope
reductions, and substitution requests in relationship to maintaining the
objectives of the program and Owner standards.
f. Construction Administration Phase:
i. The Design team shall visit the Project site at intervals appropriate to the stage
of construction of this part of the Work in order to become generally familiar
with the progress and quality of the work and to determine if the Work is being
performed in a manner indicating that construction,when completed,will be in
accordance with the Contract Documents, and shall record each site visit in a
field report.
ii. The Design team shall review and take appropriate action on those construction
submittals that are required by the specifications to be submitted, such as shop
drawings, project data, and samples.
g. Post-Construction Phase
i. The Architect shall confirm receipt and review of Certificates and Warranties
related to the Project.
ii. The Design team shall prepare record drawings of the work from as-built
documents prepared by the contractor or CMAR.
iii. If required by the Prime Agreement,the Architect shall provide one-year
warranty walk thru of the project.
3. Deliverables
A. OBA will create a basis of design (BOD) document at the end of the pre-design phase.This will
document program guidelines, design assumptions, and guiding principles for the team to follow
B. OBA will develop a demolition package for the Link Building.
C. OBA will produce a Schematic Design package documenting the design and programming effort
to date.
D. OBA will produce a Design Development presentation for presenting to County Commissioners
and a 60%set for the CMAR to use for estimation.
E. The design team will produce a BID/Permit Set of drawings to be used by CMAR for bid and for
building permit.
Post Office Box 12037 1 Research Triangle Park, NC 127709
919.941.9000 1 www.obrienatkins.com
P13
OBIA O'Brien/Atkins Associates, PA 37
o'BPIEN ATKINs Architecture I Engineering I Landscape Architecture I Planning I Interiors
F. We will create two (2) Renderings for use in promotional presentations.
G. Design team will produce As-Built drawings at the end of the project based on Contractor mark-
u ps.
4. Proposed Schedule
• Pre-Design/Programming phase—2 months
• Schematic Design—2 months
• Design development—3 months
• Construction documents—S months
• Bidding support- 1 month
• Construction Administration—18 Months
• Close out—1 month
Total: 33 Months
S. Proposed Team
• Project Management—O'Brien Atkins Associates
• Civil—Stewart Engineering
• Landscape -O'Brien Atkins Associates
• Architecture-O'Brien Atkins Associates/SLAM Collaborative
• Interior Design - O'Brien Atkins Associates
• Structural—Stewart Engineering
• Mechanical, Electrical, Plumbing Engineering- O'Brien Atkins Associates
• Telecom, Security,Audio Visual—J&A Engineering
6. Clarifications
A. Cost for Geotech and survey services are not included in this proposal
B. It is unknow at this time how much of the link building can be re-used. Early in Pre-Design the
Design team will evaluate the building for re-use.
C. Since we are planning on removing the envelope of the Link Building,we have removed the
Industrial Hygienist and the Envelope Consultants to reduce the fee.
D. Cost Estimating services are not provided with the assumption that this will be provided by the
CMAR and reviewed by the design team. If the County would like an independent cost
consultant we can add team to the team for an additional cost.
E. Fees were put together with the assumption that both projects would be developed at the same
time and Constructed on a similar time frame. Our schedule assumed an 18 month construction
schedule. If the construction phase goes beyond the allotted time we could ask for an additional
service if needed.
Post Office Box 12037 1 Research Triangle Park, NC 127709
919.941.9000 1 www.obrienatkins.com
P14
OBIA O'Brien/Atkins Associates, PA 38
o'BPIEN ATKINs Architecture I Engineering I Landscape Architecture I Planning I Interiors
F. The projects will implement sustainable elements, but formal certification with LEED or other
environmental agency is not included in this proposal.
G. The change of the Link Building from an office building to a Sheriff's office may instigate a
change in occupancy and thus a change to the structural Risk category making it a Risk category
IV which will cause some structural remediation. We will study this in predesign and provide
feedback on use and any fee adjustments
H. The fees for Furniture and Equipment (FFE) design and procurement are not included in this
proposal. General FIFE layout and coordination is included.
I. Startup and commissioning services is excluded. Engineering support of commissioning activities
is included.
7. Proposed Fees
O'Brien Atkins proposes the following fees to provide the design services described above as identified
in the entire contents of this proposal.
Programming and Pre-Design $105,500.00
Schematic Design Phase $268,205.00
Design Development Phase $381,288.00
Construction Documentation Phase $581,559.00
Bidding and negotiation phase $48,804.00
Construction Administration Phase $421,926.00
Close Out $46,904.00
Total:
$1,854,186.00
The lump sum fee for the scope of services listed in this proposal is One Million, Eight Hundred Fifty-
Four Thousand One Hundred and Eighty-Six Dollars($1,854,186.00).This is inclusive of Reimbursable
expenses.
Post Office Box 12037 1 Research Triangle Park, NC 127709
919.941.9000 1 www.obrienatkins.com
P15
OBIAO'Brien/Atkins Associates, PA 39
o'BPIEN ATKINS Architecture I Engineering I Landscape Architecture I Planning I Interiors
8. Invoicing and Payment
O'Brien Atkins will invoice monthly for design services performed in the previous month to the
respective phase of design.
We appreciate this opportunity to continue a rewarding working relationship with Orange County and
look forward to working with the Sheriff's team to help deliver an on-time, under budget, and well
designed and functioning facility the citizens of Orange County can be proud of.
Sincerely,
O'BRIEN/ATKINS ASSOCIATES, PA
Timothy Hillhouse,AIA, LEED AP
Project Manager
Alan Dorman Date
Director
VF Corporation
cc: John L. Atkins III, FAIA, LEED AP (O'Brien/Atkins Associates, PA)
Kevin G. Montgomery, FAIA, LEED AP BD+C(O'Brien/Atkins Associates, PA)
Rita T. Whitfield
Post Office Box 12037 1 Research Triangle Park, NC 27709
919.941.9000 1 www.obrienatkins.com
P 6
Attachement E 40
Firm Title Email Phone
Project Management
Kevin Montgomery OBA PIC kmontgomery@obrienatkins.com (919)656-5507
Timothy Hillhouse OBA Project manager thillhouse@obrienatkins.com 919-618-5508
Architecture
Josh Brady OBA Design Architect jbrady(@obrienatkins.com (919)548-4114
Laura Carney OBA Project Architect Icarney@obrienatkins.com 919-941-9000
Doug Kleppin SLAM Design Architect DKleppin@slamcoll.com (407)234-5249
Jessica Matto SIAM Architect jmallo _slamcoll.com (407)992-6300
Danielle McKenney OBA Interior Design dmckenney@obrienatkins.com (919)418-0806
Mechanical
Matt Addis OBA Mechanical Engineer maddis _obrienatkins.com 919-941-9000
Electrical
Nick Santore OBA Electrical Engineer nsantore@obrienatkins.com 919-941-9000
Plumbing
Tim Friday OBA Plumbing Designer tfriday@obrienatkins.com 919-941-9000
Structural
Bryan Covington Stewart Structural Engineer bcovington@stewartinc.com 410.790.1299
Landscape
Jay Smith OBA Landscape Architect jsmith@obrienatkins.com 919-941-9000
Civil
Roy P. Lorenzen Stewart Civil Engineer rlorenzen@stewartinc.com 919.632.1340
Telecom AV/Security
Jorge Gomez J&A Engineering LV engineer jgomez@jaengineering.net (404)545-6867
O Brien Atkins Associates, PA Attachment F 41
OBR 519 P st Office B x12037
OBRIEN ATKINS
Research Triangle Park, N rth Car lina 27709
Cost Compensation - 2025
Jo Title Hourly Rate Range
A chitectu e
Seni r Principal $220.00-$450.00
Seni r Pr ject Manager $245.00-$335.00
Pr ject Manager $195.00-$225.00
Seni r Design Architect $125.00-$220.00
Pr ject Architect $185.00-$220.00
Staff Architect $115.00-$155.00
Intern Architect $ 95.00-$130.00
J b Captain $105.00-$125.00
CADD Drafter $105.00-$125.00
Building Systems Enginee ing
Pr ject Engineer $190.00-$315.00
Engineer Designer $120.00-$190.00
Engineer-in-Training $120.00-$155.00
CADD Drafter $105.00-$125.00
Inte io s
Seni r Interi r Designer $160.00-$190.00
Interi r Designer $100.00-$120.00
Const uction Administ ation
Seni r C nstructi n Administrat r $110.00-$130
Landscape A chitectu e/Planning
Seni r Landscape Architect $165.00-$200.00
Landscape Designer $ 75.00-$100.00
Administ ation
Supp rt $ 85.00-$120.00
Note
Hou ly ates effect the employees'di ect pe sonnel expense, p ofit and ove head. The di ect pe sonnel
expense is sofa y, mandato y and customa y cont ibutions, and ove head. The di ect pe sonnel expense
is sola y, mandato y and customa y cont ibutions, and benefits elated the eto. Employee Billing Rates
a e subject to annual eview to eflect adjustments.
Reimbursable Expenses
Reimbu sable expenses a e invoiced at actual cost without additional ma kups. Reimbu sable Expenses
include the following:pa king, mileage ove 50 miles, ep oduction/p inting of d awings, ende ings,
t avel and lodging app oved by Duke p io to t ip.
Architecture I Engineering I Interi r Design I Landscape Architecture I Planning
www. brienatkins.c m I P: 919.941.9000 1 F: 919.941.9006
Attachment F 42
ATTACHMENT - 2
STEWART ENGINEERING, INC. ..�
Structural Hourly Rates STEWART
e (As of July 15, 2025)
-_. LUMP SUM RATES - STRUCTURAL ENGINEERING
STANDARD HOURLY RATES REIMBURSABLE EXPENSES
Classification Hourly Rate Classification Rate
Construction Administrator I $145.00 Plotted Base Paper $5.00/sheet
Construction Administrator II $150.00 Plotted Base Vellum $7.50/sheet
Construction Administrator III $165.00 Plotted Base Mylars $14.00/sheet
Structural BIM Designer I $115.00 Plotter Base Paper (Colored) $10.00/sq. ft.
Structural BIM Designer II $125.00 Photocopies (8 1/2 x 11) $.20/sheet
Structural BIM Designer III $170.00 Photocopies (11 x 17) $.40/sheet
Structural BIM Designer III/BIM $180.00 Mileage $.67/mile
Leader Telephone/Courier As Incurred
Structural Graduate Engineer $120.00 Double Sided Photocopies p' $.40/sheet
Structural Project Engineer $165.00 Color Copies (8 1/2 x 11) $1.00/sheet
Structural Senior Project Engineer $190.00 Color Copies (11 x 17) $3.00/sheet
Structural Project Manager $200.00 Card Stock, color
$2.25/sheet
Structural Senior Project Manager $205.00 Fax (Local) $.50/sheet
Assistant Manager, Structural $215.00 Fax (Long Distance) $.75/sheet
Engineering
Manager, Structural Engineering $240.00
Process & Quality Control Manager $205.00
Expert Testimony $350.00
Principal in Charge $250.00
Practice Leader, Structures $270.00
Student Intern, Structures $100.00
WWW.WEARESTEWART.COM STRENGTHENING COMMUNITIES ACROSS THE CAROLINAS
Attachment F 43
STEWART
STRONGER BY DESIGN
Civil Engineering
STANDARD HOURLY RATES 2025
CLASSIFICATION HOURLY RATE
Student Intern $ 75.00
CAD Technician $ 135.00
Project CAD Technician $ 135.00
CAD and Technology Manager $ 175.00
Graduate Engineer $ 125.00
Graduate Engineer II $ 145.00
Project Designer $ 150.00
Project Civil Engineer $ 150.00
Assistant Project Manager $ 165.00
Project Manager $ 175.00
Senior Project Manager $ 225.00
Director $ 250.00
Practice Leader $ 275.00
Note: This schedule of rates is subject to adjustment in accordance with
annual wage and cost of living increases.
WWW.STEWARTINC.COM STRENGTHENING COMMUNITIES ACROSS THE CAROLINAS
Attachment F 44
45
RFQ No 367-005458
Link Government Services Center and
Sheriff's Office Evidence Storage Facility
August 5th, 2025
11 + Cn SLAM
46
CONTENTS
Historical Old Detention Jail '+
Courthouse 8
es
Aii
MEW ism
i
Justice Center �t me Link
Building
6;
Section 1. Cover Letter................................................................ 03
Section 2. Provider Qualifications................................................ 05
1 . Firm Profiles.......................................................... 06
2. Organizational Chart.............................................. 09
Section 3. Team Member Qualifications....................................... 10
Section 4. Understanding, Timeline, & Firm Experience................ 2_0
1 . Project Understanding ........................................... 21
2. Timeline................................................................ 23
3. Relevant Experience .............................................. 25
4. Legal Action in the Last 5 Years ............................. 30
5. Financial Capacity ................................................. 30
Section 5. References ................................................................. 31
Section 6. Design Innovation ....................................................... 33
Section 7. Required Information and Forms ................................. 36
1 . Acknowledgement of Receipt of any Addenda......... 37
2. Orange County Living Wage Contractor Policy......... 38
3. E-Verify Affidavit ................................................... 39
4. Orange County Non-Discrimination Certification...... 40
5. Historically Underutilized Businesses Form ............ 42
+ SLAM
s.
COVER LETTER
DURHAM
.E = l g'
b 9
Our Mission;
To minimize crime,
promote safety,and
enhance the quality of life
in partnership ity.
our community.
I
On,
t, f I
AN
City of Durham Police Headquarters Complex - Durham, NC
t
48
COVER LETTER
August 5th, 2025
Ms. Jovana Amaro
Purchasing Director
Orange County Finance and Administrative Services Department
Via email: finance-purchasing@orangecountync.gov
Re: Link Government Services Center and the Sheriff's Office Evidence Storage Facility
Dear Ms. Amaro and Selection Committee Members:
On behalf of the O'Brien Atkins / SLAM team, I am pleased to submit our
qualifications for the Link Government Services Center and the Sheriff's Office
Evidence Storage Facility projects. We value our relationship with Orange County,
and we welcome the opportunity to collaborate on these exciting opportunities.
In summary,this design team offers:
Proven Team That Understands Orange County
Having recently completed the Orange County Facilities Master Plan, O'Brien Atkins
brings a clear understanding of your current facilities and long-term goals. This team
combines SLAM's targeted expertise with O'Brien Atkins' local insight, positioning us
to deliver practical, high-performance solutions tailored to Orange County's needs.
Deep Knowledge of Government Facility Design
This team has extensive experience designing for government entities across the
county at the town, city, county, and state levels. From courthouses and detention
centers to administration buildings, we understand the role buildings play in serving
the community.
Sustainability& Energy Efficiency Leadership
O'Brien Atkins' Steven Harris, a recognized expert in sustainability strategies, will
work with the engineering team and consultants to deliver energy-efficient buildings
providing long-term operating costs savings and enhancing the health and well-being
staff and public visitors obtaining services from the county.
Thank you for your consideration, and we look forward to the next steps.
Sincerely,
NAT(I I
P, NOMA
+ Cn SLAM
14
�V
,1
50
FIRM PROFILES
O'BRIEN ATKINS ASSOCIATES, PA (HUB)
Project Management I Architecture I Programming I Interior Design I Landscape
PHYSICAL ADDRESS Architecture I MEP Engineering
5001 South Miami O'Brien Atkins Associates, PA, is an architectural/engineering firm, with corporate
Boulevard, Suite 400, headquarters in the Research Triangle Park area of North Carolina. Founded in 1975,
Durham, NC 27703 O'Brien Atkins has distinguished itself as a leader in the design services industry.
MAILING ADDRESS In addition to providing architecture and engineering services, O'Brien Atkins offers
POB 12037, RTP, NC integrated site selection and analysis, landscape architecture/planning, interior
27709 design and construction administration services.
CONTACT We have extensive experience with county government, including facilities
INFORMATION assessments, renovations, and new building projects and have deep knowledge of
(919) 941-9000 Orange County and its facilities.
obrienatkins.com
CERTIFICATION(S) 5V I YEARS OF SERVING CLIENTS
NC HUB Certified
10.5M+ sf I PUBLICLY-FUNDED PROJECTS
100 I DESIGN AWARDS
U) SLAM THE SLAM COLLABORATIVE -Architecture I Programming I,judicial
Facility Subject Matter Expert
ADDRES`
150 N. Orange Ave, The SLAM Collaborative, Inc. (SLAM), founded in 1976, is noted for its depth and
Suite 420 range of available expertise and resources, and by its commitment to ensure that all
Orlando, FL 32801 work is well designed and successfully implemented. The multi-disciplined nature
of their firm enables our staff to gain an understanding of related professions
CONTAC Y necessary for project development. Through strategic growth and expansion,the firm
INFORMATION has continued to strengthen its specialty practice areas of justice, civic, corporate,
(407) 992-6300 healthcare, and education projects.
slamcoll.com
SLAM's practice is dedicated to producing inspiring environments that are
sustainable, flexible, and functional, and connect people to each other and to their
work in exciting, unexpected ways. SLAM design promotes spontaneity, innovation
and collaboration; encourages interdisciplinary efforts and problem-solving;
accommodates changing technology; and reflects the vision of owners, users, and
community. Their team specializes in planning and design of efficient and flexible
facilities that promote team building and interactive collaboration, and provide a
human-scale, comfortable working environment. SLAM has worked with O'Brien
Atkins for over 25 years, including on the Durham and Forsyth County Courthouses.
+ (n SLAM
6
51
FIRM PROFILES
ra J&A ENGINEERING (HUB, NCSBE) - Low Voltage/ Security
CONSULTANTS
ADDRESS Founded in 2003, J&A Engineering is a professional engineering design firm
4994 Lower Roswell Rd. specializing in electronic security and access control, video surveillance, voice/
Suite 1, data/CATV distribution, audio/visual,theater design, communication, healthcare
Marietta, GA 30068 and life safety systems. The J&A team provides engineering services for the built
environment under contract to architects, owners and using agencies. J&A has
CONTACT worked with O'Brien Atkins for over 20 years on projects of varying scope and scale.
INFORMATION
(770) 817-4220 RELEVANT EXPERIENCE
jaengineering.net • Durham County Backup 911 Call Center and EOC - Durham, NC (O'Brien
Atkins'Team)
CERTIFICATION(S) • City of Durham Police Headquarters Complex - Durham, NC (O'Brien Atkins'Team)
NC HUB Certified • Raleigh Durham International Airport Emergency Operations Center- Morrisville,
NC (O'Brien Atkins'Team)
NC Small Business • City of Atlanta, New Police Headquarters - Atlanta, GA
Enterprise Certified • Georgia Department of Public Safety Headquarters Building -Atlanta, GA
• Georgia Judicial Complex (Georgia Supreme Court & Court of Appeals) -
Atlanta, GA
AJ STEWART (HUB) - Civil Fngineering I Structural Engineering
S T E WA RT Stewart is located throughout the Carolinas, comprising nearly 150 employees with
seven office locations. Founded in 1994 by Willy E. Stewart, PE, the firm is owned by
RALEIGH OFFICE a select group of professionals who are personally involved in our clients' success.
434 Fayetteville St. Stewart serves domestic and international clientele with a full range of services that
Suite 1400 includes structural engineering, civil engineering, geomatics, landscape architecture,
Raleigh, NC 27601 and transportation.
(919) 380-8750
RELEVAr,'T EXPERIENCE
CHARLOTTE OFFICE Civil and Structural Engineering
101 North Tryon Street . NC Department of Public Safety Garner Road Campus Master Plan - Garner, NC
Suite 1400
Charlotte, NC 28202 . Wendell Town Hall - Wendell, NC
(704) 334-7925 Structural Engineering
• City of Durham Police Headquarters Complex - Durham, NC (O'Brien Atkins'Team)
CONTACT • Albemarle Police Department Renovations and Additions -Albemarle, NC
INFORMATION • High Point Police Department Renovations and Additions - High Point, NC
wearestewart.com . Iredell Public Safety Complex (Design-Build) - Statesville, NC
CERTIFICATION(S)
NC HUB Certified 7
52
pal FIRM PROFILES
Wrerracon TERRACON - Hazardous Materials/Industrial Hygiene Geotechnical Engineering
Eaplare with us
ADDRESS Since their founding in 1965, Terracon has grown to be an employee-owned,
3150 Spring Forest Rd multi-discipline engineering consulting firm delivering facilities, environmental,
Suite 100 geotechnical, and materials services.
Raleigh, NC 27616
Terracon has 7 offices across North Carolina with 310+ employees statewide and
CONTACT 135+ in their Raleigh office. They have comprehensive knowledge of Orange County's
INFORMATION local subsurface conditions, regulatory requirements, and construction practices
(919) 873-2211 through the successful completion of 380+ projects located within the region.
terracon.com
RELEVANT EXPERIENCE
Hazardous Materials/ Industrial Hygiene Services
• 2422 Broad Street Lead Paint Testing - Durham, NC
• Durham Social Services Indoor Environmental Quality Evaluation - Durham, NC
• 808 E. Pettigrew Street HazMat Inspection - Durham, NC
Geotechnical Services
• City of Wilson Fire Station 4 - Wilson, NC
• Wake County Main Regional EMS - Cary, NC
• McCullers Public Safety Facility- Clayton, NC
RAYMOND - Building Envelope Consultant
RALEIGH OFFICE Founded in 1992, Raymond has delivered specialized roofing and building envelope
316 W. Millbrook Rd. consulting services for over 33 years. Their integrated, multidisciplinary team offers
Suite 201 a full range of services, from evaluation and testing to design, commissioning
Raleigh, NC 27609 support, and construction administration, positioning Raymond as a trusted partner
for both new construction and capital improvement projects.
CONTACT
INFORMATION Raymond is well-qualified to support Orange County's Link Building Renovation &
(919) 872-7866 Evidence Storage Facility project as the building envelope consultant. Their staff has
raymond.global successfully completed thousands of roof and envelope investigations, replacement
designs, and QA/QC assignments for public sector clients throughout the Southeast.
They bring deep experience supporting counties, municipalities, and institutions with
facility planning strategies that extend the life of critical infrastructure and improve
building performance.
RELEVANT EXPERIENCE
• Forsyth County Juvenile Justice Center- Winston-Salem, NC
• NC Museum of Art East Building Roof Replacement and Skylights - Raleigh, NC
• Anniston Federal Courthouse - Anniston, AL
+ Cn SLAM
• VCU Monroe Park Campus STEM Facility- Richmond, VA 8
53
NNIN ORGANIZATIONAL CHART
PROJECT LEADERSHIP
Kevin G.Montgomery,FAIA,
LEE.AP,NOMA
Principal-in-Charge
O'Brien Atkins
Timothy Hillhouse,AIA,
LEED AP
Project Manager
O'Brien Atkins
ARCHITECTURE BUILDING SYSTEMS SITE DESIGN
Doug Kleppin,AIA,LEED AP „s, Matthew Addis,PE Jay Smith,PLA,ASLA,LEED AP
Design Principal Mechanical Engineer Senior Landscape Architect
SLAM O'Brien Atkins O'Brien Atkins
7, Shane Clark,AIA Michael Alligood,PE,GGP Roy P.Lorenzen,PE
I, Lead Designer Electrical Engineer Senior Civil Engineer
SLAM O'Brien Atkins Stewart
Joshua Brady,AIA,WELL AP Jorge Gomez,PE,RCDD
Senior Design Architect and .. Senior Low Voltage and Andrew Nash,PE
Programmer Security Project Engineer Senior Geotechnical Engineer
O'Brien Atkins J&A Engineering Terracon
Jessica Mallo,AIA, Jason Mobraten,RA,RCC,
SLAM Project Manager/ REWC,LEED AP
Architect Sr.Building Envelope Specialist
SLAM Raymond
Danielle McKenney,Assoc. PAdam Cook,RCC,RRO,FMPC,
• IIDA,WELL AP BECxP,CxA+BE
Senior Interior Designer 1 Building Envelope Specialist
O'Brien Atkins Raymond
Steven Harris,AIA,LEED AP, Trina Agnello,PE
GGP,Fitwel Ambassador
Sustainability Coordinator Senior Structural Engineer
Stewart
O'Brien Atkins
p Anthony Scialdone
Industrial Hygienist
Terracon
HUB - M/WBE FIRMS
es + Cn SLAM
19
TEAM MEMBER QUALIFICATIONS
Durham County Courthouse with Sheriff's Department - Durham, NC
55
TEAM MEMBER QUALIFICATIONS
KEVIN G. MONTGOMERY FAIA, LEED AP, NOMA I Principal-in-Charge
Kevin is a principal of the firm and CEO and President. He joined O'Brien Atkins in
1988 after a nearly 10 year tenure with I.M. Pei & Partners. Kevin is experienced in
all phases of project delivery and will be responsible for ensuring success. He was
elevated to the American Institute of Architects' College of Fellows in 2007.
LICENSED ARCHITECT
LI #5SELECTED PROJECT EXPERIENCE City of Durham, Durham, NC
Orange County, Orange County, NC Police Headquarters Complex
Other States: FL, MD, • Justice Department Evaluation (LEED° Silver)
NY, OK • Facilities Master Plan
Forsyth County, Winston-Salem, NC
NCARB Certified Durham County, Durham, NC New Courthouse (Associate
• Courthouse (LEED° Gold) & Parking Architect to CJMW)
LOCATION Deck with Sheriff's Department
Durham, NC • Emergency Operations Center + Back- Wake County, Raleigh, NC
up 911 Center (targeting LEED° Gold) • New Public Health Building
YEARS OF EXPERIENCE • Administration II Building Renovation
47 years experience, (LEED° Silver) CURRENT WORKLOAD
37 with O'Brien Atkins • Public Safety Center Program and 60% workload; 40% available
2020 Update
TIMOTHY HILLHOUSE AIA, LEED AP I Project Manager
A principal of the firm, Tim joined O'Brien Atkins in 2000. He brings to the firm
experience in corporate renovations and local government projects. Tim's knowledge
of project organization and his informational/technical expertise produce connected,
informed and streamlined projects.
LICENSED ARCHITECT
NC #11392 SELECTED PROJECT EXPERIENCE Raleigh-Durham International Airport,
Orange County, Orange County, NC Wake County, NC
Other States: MO • Justice Department Evaluation MSA 2020 - 2025: Terminal 2
• Facilities Master Plan Landside Expansion including related
NCARB Certified Terminal Renovations and Alterations;
Forsyth County, Winston-Salem, NC Airport Operations Center 5th Floor
LOCATION New Courthouse (Associate Renovation (Emergency Operations
Durham, NC Architect to CJMW) Center); TSA Checkpoint Expansion
• MSA 2015 - 2020: Maintenance
YEARS OF EXPERIENCE Durham County, Durham, NC Building Envelope Investigation; FIS
30 years experience, Courthouse (LEED° Gold) & Parking Expansion Planning
25 with O'Brien Atkins Deck with Sheriff's Department
CURRENT WORKLOAD
x va Chatham County, Pittsboro, NC 70% workload; 30% available
+ Cn SLAM • Government Complex Master Plan 11
56
TEAM MEMBER QUALIFICATIONS
DOUG KLEPPIN AIA, LEED AP I Design Principal
Doug, a nationally recognized expert in courthouse planning and design, is an
award-winning designer with a portfolio including over two million sf of courthouse
space. He understands that the way a government building functions and adapts to
-` changing needs and technologies is as critically important as its appearance. His
LICENSED ARCHITECT design solutions are responsive to a variety of user and contextual concerns.
NC #15261 SELECTED PROJECT EXPERIENCE Lake County, Tavares, FL
Other States: FL, VA, MIT, Cambridge, MA • Government Center Expansion
WA, GA, MD, IN ' University Police Renovation
City of Indianapolis, Indianapolis, IN
LOCATION City of Columbus, Columbus, GA Consolidated Justice Center
Orlando, FL Consolidated Government Center
Durham County, Durham, NC
YEARS OF EXPERIENCE Osceola County, Kissimmee, FL Courthouse (LEED° Gold) & Parking
38 years experience, Courthouse and Government Center Deck with Sheriff's Department
38 with SLAM
Polk County, Lake Alfred, FL CURRENT WORKLOAL
• Northeast Government Center 45% workload; 56% available
SHANE CLARK AIA I Lead Designer
Shane has worked on several different types of civil and government projects
including educational, public safety and law enforcement, communications
r• and emergency operations centers, and municipal and community centers. He
understands the complex requirements inherent in the design of civic facilities.
LICENSED ARCHITECT
FL, GA SELECTED PROJECT EXPERIENCE City of Columbus, Columbus, GA
MIT, Cambridge, MA Consolidated Government Center
LOCATION University Police Renovation
Orlando, FL Osceola County, Kissimmee, FL
City of Orlando, Orlando, FL Administration Building Renovation
YEARS OF EXPERIENCE • Police Dept. Headquarters*
25 years experience, • Police Dept. Crime Scene Facility* Polk County, Lake Alfred, FL
8 with SLAM • Northeast Government Center
City of Dover, Dover, NH
• Police Headquarters* Haywood County, Waynesville, NC
• Justice Center and Government Center
City of Lowell, Lowell, MA
• Police Department* CURRENT WORKLOAD
` � + Cn SLAM *Experience with Previous Firm 52% workload; 48% available 12
57
TEAM MEMBER QUALIFICATIONS
JOSHUA BRADY AIA, WELL AP I Senior Design Architect and Programmer
Josh Brady, Director of Architecture,joined O'Brien Atkins in 2004 and serves
as a Senior Design Architect and Programmer responsible for developing design
concepts and carrying them through to the final building project. He was named a
Principal in 2018.
ED
LI #12565
ARCHITECT
LI #1 SED SELECTED PROJECT EXPERIENCE NC Department of Administration,
Orange County, Orange County, NC Raleigh, NC
NCARB Certified • Justice Department Evaluation Planning for Departmental
• Facilities Master Plan Consolidations and Renovations
LOCATION
Durham, NC Durham County, Durham, NC Wake County, Raleigh, NC
• Emergency Operations Center + Back- • New Public Health Building
YEARS OF EXPERIENCE up 911 Center (targeting LEED° Gold) • Swinburne Building
21 years experience, • Administration II Building Renovation Renovation Program
21 with O'Brien Atkins (LEED° Silver)
• Public Safety Center Program and CURRENT WORKLOAP
CIVIC INVOLVEMENT 2020 Updateo 50�o workload; 50 0�o available
Lieutenant, Swift
• Sheriff's RTP Annex Concept Study
Creek Fire Department
JESSICA MALLO Ali` I SLAM Project Manager/ Architect
Jessica brings 15 years of experience in the architectural and interior design field to
the SLAM team. Her experience encompasses the complete development and design
of projects, having provided service on all levels of design including programming,
space planning, graphic design, signage and wayfinding design, architectural
LICENSED ARCHITECT documentation, computer modeling and rendering, construction administration,
FL furniture/accessory specification and procurement, and coordination and relocation
of existing furniture.
LOCATION
Orlando, FL SFLECTFD PROJECT EXPERIENCE City of Columbus, Columbus, GA
City of Orlando, Orlando, FL Consolidated Government Center
YEARS OF EXPERIENCE • Police Dept. Headquarters*
15 years experience, • Police Dept. Crime Scene Facility* Osceola County, Kissimmee, FL
10 with SLAM • Administration Building Renovation
City of Dover, Dover, NH
• Police Headquarters* Polk County, Lake Alfred, FL
• Northeast Government Center
City of Lowell, Lowell, MA
• Police Department* CURRENT WORKLOAP
` � + Cn SLAM *Experience with Previous Firm 32% workload; 68% available 13
58
TEAM MEMBER QUALIFICATIONS
DANIELLE MCKENNEY ASSOC. IIDA WELL AP I Senior Interior Designer
Danielle joined O'Brien Atkins in 2017 and serves as a Senior Interior Designer and
Workplace Strategist. She works closely with clients to develop goals and ensure the
appropriate aesthetic quality, character and brand are successfully integrated into
their interior environment.
LOCATION
Durham, NC SELECTED PROJECT EXPERIENCE Confidential Client- RAL02, Morrisville, NC
NC Department of Administration, Tenant Fitup
YEARS OF EXPERIENCE Raleigh, NC
13 years experience, Consolidations and Renovations, Wake Technical Community College,
8 with O'Brien Atkins including Office of the Governor Wake County, NC
• Lilly Center for Science &Technology
Raleigh-Durham International Airport, (2 Green Globes)
Wake County, NC
• Terminal 2 Expansion and Associated Chatham County, Pittsboro, NC
Renovations • Government Complex Master Plan
Confidential Client - RAL01, Cary, NC CURRENT WORKLOAD
• Tenant Fitup 60% workload; 40% available
STEVEN HARRIS AIA, LEED AP, GGP, FITWEL AMB. I Sustainability Coordinator
Steven joined O'Brien Atkins in 2008 and has served on numerous high technology
and custom corporate design project teams. Steven is a licensed architect with a
passion for sustainability, enabling clients to pilot new sustainability certification
programs. He serves as a Project Manager and Sustainability Coordinator and was
LICENSED ARCHITECT named a Principal in 2018.
NC #12483
SELECTED PROJECT EXPERIENCE Alexandria Real Estate Equities,
NCARB Certified Durham County, Durham, NC Research Triangle Park, NC
• Emergency Operations Center + Back- • The Lab at RTP: Center for Sustainable
LOCATION up 911 Center (targeting LEED° Gold) Strategies - Concept and Due
Durham, NC Diligence Planning
Wake Technical Community College,
YEARS OF EXPERIENCE Wake County, NC Confidential Client: Project Alchemy,
17 years experience, Lilly Center for Science &Technology Durham, NC
17 with O'Brien Atkins (2 Green Globes) R&D Textile Printing Plant and Design
Center (LEED° Certified)
Durham Public Schools, Durham, NC
• Durham School of the Arts (targeting 3 CURRENT WORKLOAD
s,UM + (n SLAM Green Globes) 75°i° workload; 25°i° available
114
59
TEAM MEMBER QUALIFICATIONS
MATTHEW ADDIS PE I Mechanical Engineer
Matt, Director of Engineering,joined OBA in 2024. Matt has more than 10 years of
technical engineering experience as a Mechanical Engineer and Project Manager.
fi His responsibilities include mechanical engineering, client contact and maintenance,
technical development, and oversight of engineering projects.
PROFESSIONAL
ENGINEER SELECTED PROJECT EXPERIENCE Durham Public Schools, Durham, NC
NC #049212 NC Department of Administration, Durham School of the Arts (targeting 3
Raleigh, NC Green Globes)
LOCATION New Education Building AHU Upgrades
Durham, NC AskBio, Durham, NC
Durham County, Durham, NC • New Facility Master Planning
YEARS OF EXPERIENCE • Detention Center Backflow • Mechanical / Electrical Assessments
12 years experience, Preventer Upgrade and Upgrades
1 with O'Brien Atkins • Detention Center Fire Pump
Replacement Wolfpseed, Chatham County, NC
• Manufacturing Complex Admin Building
Wilson Community College, Wilson, NC • Manufacturing Complex Warehouse
• Biomanufacturing Education and Skills
Training (BEST) Center of Eastern NC CURRENT WORKLOAD
60% workload; 40% available
_ MICHAEL ALLIGOOD PE, GGA I Electrical Engineer
Michael joined O'Brien Atkins in 2024 and serves as Director of Electrical
Engineering. Michael has extensive experience in arc flash mitigation and power
systems design and analysis for a variety of project types, specifically government,
industrial, and higher-education.
PROFESSIONAL
ENGINEER SELECTED PROJECT EXPERIENCE Raleigh-Durham International Airport
NC #040232 NC Department of Administration, Wake County, NC
Raleigh, NC • Public Parking Garage (through SDs)
Other States include Consolidations and Renovations,
SC, VA, GA, AL, FL, MD, including Office of the Governor State Employees' Credit Union
TN • New Bern Branch Office Renovation
Durham County, Durham, NC • Ahoskie Branch Office Renovation
LOCATION Detention Center Fire Pump
Durham, NC Replacement Wolfpseed, Chatham County, NC
• Manufacturing Complex Admin Building
YEARS OF EXPERIENCE AskBio, Durham, NC • Manufacturing Complex Warehouse
16 years experience, • New Facility Master Planning
1.5 with O'Brien Atkins • Mechanical / Electrical Assessments CURRENT WORKLOAD
and Upgrades 60% workload; 40% available
+ Cn SLAM 15
60
TEAM MEMBER QUALIFICATIONS
JAY SMITH PLA, ASLA, LEED AP I Senior Landscape Architect
Jay is a principal of the firm and Director of Landscape Architecture/Planning. He
joined O'Brien Atkins in 1987 and has provided planning and design leadership for
numerous master plans, as well as site planning and design for potential utilities or
building projects.
PROFESSIONAL
LANDSCAPE SELECTED PROJECT EXPERIENCE Wake County, Raleigh, NC
ARCHITECT Orange County, Orange County, NC • New Public Health Building
NC #647 • Justice Department Evaluation • Southern Regional Center
• Facilities Master Plan • Justice Center (LEED° Silver)
Other States include
Other
SC, to and City of Durham, Durham, NC NC DHHS, Raleigh, NC
MA, • Police Headquarters Complex NC Public Health Laboratory and
CLARB Certified (LEED° Silver) Office of the Chief Medical Examiner
LOCATION Durham County, Durham, NC Chatham County, Pittsboro, NC
Durham, NC • Emergency Operations Center + Back- . Government Complex Master Plan
up 911 Center (targeting LEED° Gold)
YEARS OF EXPERIENCE • Administration II Building Renovation CURRENT WORKLOAD
42 years experience, (LEED° Silver) 40% workload; 60% available
38 with O'Brien Atkins
JORGE GOMEZ PE, RCDD I Senior Low Voltage and Security Project Engineer
10 Jorge is the founder and managing partner of J&A Engineering. His experience
*VO I includes the design of electronic security and telecommunication systems for higher
education, healthcare, public safety, corporate, corrections, multifamily, government,
` bio medical, sports/hospitality, aviation and broadcast facilities.
PROFESSIONAL 'RFQ Fr TFn ,PROJECT EXPERIENCE Cobb County, Cobb County, GA
NEER
ENGI
EN NEER5 City of Durham, Durham, NC Police Headquarters
• Police Headquarters Complex
Other States include (LEED° Silver) Laurens County, Laurens County, GA
GA, AL, FL, MD, MS, Durham County, Durham, NC • EOC and 911 Call Center
SC, TN, TX, VA
• Emergency Operations Center + Back- Raleigh-Durham International Airport,
LOCATION up 911 Center (targeting LEED° Gold) Wake County, NC
Marietta, GA • Administration II Building Renovation Airport Operations Center 5th
(LEED° Silver) Floor Renovation (Emergency
YEARS OF EXPERIENCE Operations Center)
33 years experience, City of Atlanta, Atlanta, GA
21 with J&A New Police Headquarters and 911 CURRENT WORKLOAD
4 Call Center 65% workload; 35% available
w ' + Cn SLAM 16
61
TEAM MEMBER QUALIFICATIONS
ROY R LORENZEN PE I Senior Civil Engineer
During his 39 year career, Roy has acquired a broad range of expertise in site/civil
design primarily for universities, schools, healthcare and institutional development.
His experience also includes sustainable site design and the acquisition of Local,
State and Federal regulatory approval for projects that vary in size and complexity.
PROFESSIONAL
ENGINEER 13FI F(7TFn PPn,IFCT EXPERIENCE College, Fayetteville, NC
NC #15834 Town of Morrisville, Morrisville, NC Emergency Services Campus
• Public Safety Facility
Other States: SC, VA NC Department of Corrections,
NC State Highway Patrol, Garner, NC Raleigh, NC
LOCATION Highway Patrol / SBI Campus Central Prison Mental Health Facility
Raleigh, NC
Nash County, Nashville, NC North East Raleigh Operations Facility,
YEARS OF EXPERIENCE Administration Building Raleigh, NC
39 years experience,
28 with Stewart Oak Island, Oak Island, NC CURRENT WORKLOAD
• Police Headquarters 70% workload; 30% available
Fayetteville Technical Community
TRINA AGNELLO PE I Senior Structural Engineer
r
Trina has more than 26 years of structural engineering experience in a wide variety
of project types, including healthcare, retail, fire stations, private residential and
commercial buildings. She has worked on projects as both a Project Engineer and
Project Manager using steel, wood, and masonry buildings
PROFESSIONAL
ENGINEER SELECTED PROJECT EXPERIENCE Iredell County, Statesville, NC
NC #041315 City of Albemarle, Albemarle, NC Public Safety Complex
• Police Department Renovations
LOCATION &Additions Town of Cary, Cary, NC
Charlotte, NC • Main EMS Station
City of Laurinburg, Laurinburg, NC
YEARS OF EXPERIENCE • City Hall Town of Waxhaw, Waxhaw, NC
26 years experience, • Police Department • Town Hall
10 with Stewart • Public Service Building
Union County, Monroe, NC
• Emergency Services Center CURRENT WORKLOAF'
65°i° workload; 35°i° available
Town of Zebulon, Zebulon, NC
r,�.OW + Cn SLAM • Public Safety Facility
17
62
TEAM MEMBER QUALIFICATIONS
ANTHONY SCIALDONL-= I Industrial Hygiene - Senior Scientist
Anthony is an environmental Senior Scientist with over 30 years of experience
performing asbestos inspections, lead-based paint sampling and risk assessments,
and indoor environmental quality assessments. He has also performed numerous
Phase I Environmental Site Assessments and Property Condition Assessments.
PROFESSIONAL SFLFCTEID PROJECT EXPERIENCE NASA - Langley Campus, Langley, VA
REGISTRATIONS Duke University, Durham, NC • Renovation of 3 large facilities
NIOSH 582 • Central Campus Apartments Demolition
HAZWOPER certified Corvias, Fort Bragg, VA
Durham Technical Community College, Renovations or demolition of various
Various North Carolina Durham, NC housing facilities
Accreditations related Newton Hall Renovation
to Asbestos and Lead Fayetteville Academy, Fayetteville, NC
Johnsonville Elementary School, 3 Year Asbestos Reinspection
LOCATION Cameron, NC
Raleigh, NC • Various renovations CURRENT WORKLOAP
YEARS OF EXPERIENCE70% workload; 30% available
MCB Cherry Point, Cherry Point, NC
32 years experience, Building 298 Renovations
7 with Terracon
ANDREW NASH PE I Senior Geotechnical Engineer
Andrew, Senior Geotechnical Engineer and Engineering Department Manager,
brings over 25 years of experience in construction materials testing, geotechnical
engineering, and project management. He has performed flexible and rigid pavement
P'- designs, slope stability analysis, ground improvement, groundwater control, retaining
PROFESSIONAL wall design, embankment settlement, embankment surcharge design, spread footing
ENGINEER capacity, pile capacity, dynamic analysis of driven piles, drilled shaft capacity and
NC #031022 lateral stability, and capacity for piles and shafts. In addition, Andrew possesses
significant knowledge of drilling tooling and equipment for both geotechnical and
Other States: VA,TN environmental sites.
LOCATION SELECTED PROJECT EXPERIENCE Raleigh-Durham International Airport,
Raleigh, NC City of Raleigh, Raleigh, NC Wake County, NC
• Atlantic Avenue Widening Lumley Road Relocation
YEARS OF EXPERIENCE • Fire Station 14
32 years experience, US-17, Wilmington, NC
7 with Terracon Wake County Public School System, US-17 Widening (R-3601)
Wake County, NC
• Middle Creek Transportation Facility CURRENT WORKLOAD
• Fuquay-Varina High School 80% workload; 30% available
+ Cn SLAM
18
63
TEAM MEMBER QUALIFICATIONS
JASON MOBRATEN RA, RRC, REWC, LEED AP I Sr. Building Envelope Specialist
With over 21 years of experience, Jason will apply his specialized knowledge in roof
and building envelope systems to support quality assurance, system verification, and
field testing throughout the envelope commissioning process.
PROFESSIONAL He will oversee envelope-related submittal reviews, coordinate mock-up and system
REGISTRATIONS testing, and provide field observations to confirm compliance with performance
RA: NC #13657, SC, requirements. His deep understanding of building envelope systems and historic
GA, VA, MA construction methods will contribute to ensuring long-term durability, energy
efficiency, and performance of the renovated facility.
RRC-. #0778
SELECTED PROJECT EXPERIENCE Duke University, Durham, NC
REWC: #0087 State of North Carolina, Raleigh, NC Undergraduate Admissions Building
• Legislature Building Restoration Restoration
LOCATION
Raleigh, NC Town of Clayton, Clayton, NC CURRENT WORKLOAD
• HR Interior Renovation 40% workload; 60% available
YEARS OF EXPERIENCE
21 years experience, City of Rocky Mount, Rocky Mount, NC
10 with Raymond Imperial Center Complex
ADAM COOK RCC, RRO, FMPC, BECXP, CXA+BE I Building Envelope Specialist
Bringing over 21 years of specialized experience in roofing and building envelope
design and evaluation, Adam will apply his expertise in roof system assessments,
,;bbok diagnostic testing, and quality assurance to ensure each facility meets all standards.
PROFESSIONAL Adam has worked extensively with local governments and school systems, giving
REGISTRATIONS him a practical understanding of public-sector needs, renovation constraints, and
RRC: #824 long-term maintenance planning. His methodical, technology-driven approach
will support Orange County in verifying installation integrity, validating warranty
RRO: #1506 compliance, and delivering durable, high-performing building envelope solutions.
LOCATION SELECTED PROJECT EXPERIENCE Virginia Commonwealth University,
Raleigh, NC State of North Carolina, Raleigh, NC Richmond, VA, NC
• Capitol Building Restoration Founders Hall Rehabilitation
YEARS OF EXPERIENCE
21 years experience, Nash County, Nash County, NC CURRENT WORKLOAiL
10 with Raymond Administrative Building Roof 40% workload; 60% available
Assessment
Town of Cary, Cary, NC
• Envelope / Roof Assessments for over
` � + Cn SLAM 100 County-Owned Facilities 19
UNDERSTANDING, TIMELINE, �
& FIRM EXPERIENCE
Durham County Courthouse - sn:.ms Department - Durham, NC
65
PROJECT UNDERSTANDING
Having worked with Orange County on facilities master planning effort and justice
department evaluation, we understand the long-term needs of the County and the
f
- integral role the Link Government Services Center and the Sheriff's Office Evidence
Storage Facility will play in providing services to the community.
Y. r
Y
Aerial of Orange vA O'Brien Atkins has been involved in several law enforcement and judicial projects for
County Facilities Durham County, City of Durham, Forsyth County, Wake County, and Duke University.
Master Plan We have worked for both County Sheriff's departments and City Police departments.
Additionally, we have experience with strict security protocols from our work with the
North Carolina National Guard at their Joint Force Headquarters and with Homeland
Security (Customs and Border Patrol) and the Transportation Security Administration
(TSA) at RDU International Airport.
JN SHERIFF'S OFFICE EVIDENCE STORAGE
O'Brien Atkins incorporated evidence storage and processing facilities in both the
Durham Sheriff's Office (as part of the Durham County Courthouse project) and City
of Durham Police Headquarters Complex. Each facility had to follow the NC statutes
Security scanner at NC concerning evidence storage and retention.
National Guard Joint
Force Headquarters The Durham County Courthouse needed safe and secure storage for objects, drugs,
weapons, and biological specimens for use during trials. Chain-of-custody was
critical for the integrity of the court cases, making secure storage a priority.
At the City of Durham Police Headquarters, evidence processing and short-term
F, r storage were provided across multiple small rooms. However, the department's long-
term storage was handled at another facility.
L Providing chain of custody and long-term access is essential in evidence storage
and retention. The storage facility needs to be able to withstand power outages
and damage from potential hurricanes and floods. N+1 backup power ensures
consistent operations both for cold storage rooms and necessary security systems.
Additionally, statute requires biological evidence must be retained indefinitely
or until ordered by the court to be destroyed, which necessitates a robust and
Physical Evidence redundant system to keep the integrity of that evidence.
Storage at the
Sheriff's Department Knowing that Orange County is Commission on Accreditation for Law Enforcement
in the Durham County Agencies (CALEA) Accredited, the design team will adhere to International
Courthouse Association for Property and Evidence (TAPE) Professional Standards for various
components:
• Policy and Procedures
• Security Controls
• Chain of Custody
• Temporary Storage
• Inventory and Auditing
+ Cn SLAM • Disposition and Purging
21
66
ElmPROJECT UNDERSTANDING - CONTINUED
For digital evidence, compliant storage can be streamlined with Digital Evidence
Management Systems (DEMS). Our work at the City of Durham Police Headquarters
included a DEMS and its support spaces, including secure data storage and physical
space for dash and body cameras. The design team will utilize the expertise of
subject-matter-expert SLAM and low-voltage security consultant J&A to help
Secure entry point integrate a robust and secure storage for any DEM system Orange County might have
separating Durham or choose to employ.
Police Headquarters'
lobby from the rest of O'Brien Atkins understands that the foundation of North Carolina Law Enforcement
the building Accreditation (NCLEA) accreditation rests not only on policy but also on the physical
environment that enables compliance. We will consider this goal throughout the
design process to ensure the constructed facility will meet or exceed the operational,
security, and documentation standards mandated by the NCLEA program.
JOHN LINK GOVERNMENT SERVICES CENTER
The primary role of a Sheriff's Office is to provide safe, efficient, convenient service
— ° to the community. The Sheriffs Office has both public-facing departments and
secure operations in one building, requiring an understanding of security protocols
and systems. O'Brien Atkins' portfolio and support from security consultant J&A
Engineering will allow us to provide a successful combination of public and private
spaces within the Link building.
Improving service to Renovating the Link Building will provide the Sheriff with enough space for
the community expansion and provide a welcoming public presence on Cameron Street. There is
also the opportunity to consider an entrance off Margret Street so that the entire
Justice Complex will have a unified street address, which enables a separate lower-
level staff entrance.
Some program elements to be considered for this facility include:
• Reception
• Admin Offices
,wl
• Squad Room Roll Call
• Investigations Rooms, including Interview Areas
• Dispatch Communications for 911
• Training Rooms
Enhanced pedestrian • Holding Cells
experience at the • Storage
renovated Durham • Locker/Break/Exercise Rooms
County Admin II • Data and IT Storage (DEMS)
A key challenge with the Link Building is its current unoccupied status due to
environmental hazards stemming from water intrusion. The design team will start
with a thorough investigation, utilizing Terracon's Industrial Hygienist and Raymond's
Building Envelope consultant to fully understand the scope of the damage.
+: Identifying solutions to mitigating the hazards and preventing future water intrusion
+ Cn SLAM are critical to the success of this project. 122
67
TIMELINE
Because of the complexities of staffing two projects simultaneously, we will support
this project with two production teams: one for the Sheriff's Office and one for
the Evidence Storage Facility. Project Leadership (Principal-in-Charge Kevin G.
Montgomery and Project Manager Tim Hillhouse) would oversee and be a coherent
presence for both projects. Most of the key staff proposed in this submittal will
perform services for both projects.
Ideally,the design team will be able to get the construction bid documents out
at the same time for both projects to provide a commodity of scale savings with
sub-contractors. This provides sub-contractors with the opportunity to bid on both
projects and would allow them to possibly sequence the construction so that once
one trade is finished on one project,they can proceed to the next project.
The team assembled for the Link Building would include Terracon's Industrial
Hygienist to investigate potential environmental hazards resulting from the water
damage. This team would provide solutions to the water intrusion and abatement
concurrently while also performing visioning and programming for the facility. At the
same time, a team dedicated directly to the Evidence Storage Facility will be working
on the site layout, programming and schematic design.
We anticipate the site plan approval process for the Evidence Storage Facility to take
approximately the same amount of time as the investigation and remediation of the
Link Building.
Once complete with these activities,the Link Building team would switch to
demolition and remediation drawings while starting on the schematic design of
the new Sheriff's Office. The Evidence Storage Team would move on to design
development at that point.
Next,the Link team would work on the design development of the Sheriff's Office,
while the Evidence Storage team would begin construction documentation.
Once the Evidence Storage Team finishes the Construction Documents for
permitting,they would pivot to assisting the Link Building team in finishing the final
construction documents for that facility.
It may be possible to issue an early steel and foundation package for the Evidence
Storage Facility which would help bridge the time difference between the Invitation
for Bid (IFB) for the Evidence Storage Facility and the IFB for the Link Building.
This allows bids to be accepted for both projects for the MEP trades, allowing the
Construction Manager to schedule work in sequence.
Close coordination with the Construction Manager throughout the process is critical
in ensuring the success of these projects.
` + Cn SLAM
123
68
EIN TIMELINE
4 + SLAM
24
69
ORANGE COUNTY
FACILITIES MASTER PLAN
1 Old Detention Jail
Historic '
Courthouse
- S
istr"c Link "
Justice Cerate ttorne �« Building
Farmer's
Market
CLIENT REFERENCE As the selected consultant for Orange County's Facilities Master Planning initiative,
Alan Dorman our team collaborated closely with county leadership and stakeholders to develop
Business Officer, Asset strategic master plan with a 2024 planning horizon focused on County properties,
Management Services both leased and owned. Our work included a comprehensive review and condition
Orange County assessment of 42 key facilities encompassing approximately 795,600 square feet.
(919) 245-2627 We conducted thorough analyses of population growth, program demand, facility
adorman@ utilization, and hybrid work impacts, resulting in space optimization strategies
orangecountync.gov and actionable plans for renovation, consolidation, and new development. Special
attention was given to assessing infrastructure vulnerabilities, including widespread
COMPLETION indoor environmental concerns such as mold, and delivering cost-effective,
2023; Additional service sustainable solutions to improve long-term facility performance.
completed in 2025
Additionally, O'Brien Atkins was retained for an additional service of evaluating the
TEAM CROSSOVER Justice Department and determining feasible options for consolidating departmental
Kevin G. Montgomery functions. This work was completed in 2025.
Tim Hillhouse
Josh Brady
s i'r r
a
Jay Smith ► ,. '.. R ,
R � p
10
+ Cn SLAM 25
70
DURHAM COUNTY / CITY
/ EMERGENCY OPERATIONS +
BACK-UP 911 CENTER
�A
IM-
'mss
_ 4
�r D
CLIENT REFERENCE The Durham County/City Emergency Operations and Back-up 911 Center is a
Peri Manns, ASLA combined facility consolidating the City and County Sheriff's Office Back-up 911
Deputy Director, E&ES Centers with the Durham County Emergency Operations Center (EOC).
Durham County
(919) 560-7996 The EOC and 911 Centers are separate within the building, each having their own
pmanns@dconc.gov dedicated support spaces. The Design Team worked closely with each of the three
entities to identify opportunities for shared program areas and other efficiencies
COMPLETION in the overall space usage. These were spaces needed infrequently by each group,
2026;Study completed including a commercial kitchen, large dining room, multiple purpose training room,
in 2020 media briefing room, laundry facilities, and bunk rooms.
The 41,000 sf facility will be placed on a compact site with just 1.5 acres of
$40M (estimated) buildable area. The design team identified creative opportunities to use the site
efficiently and maintain the critical functions. Parking layout focuses on the daily
demand, but during an emergency activation, the two-lane road moving through the
41,000 sf site becomes one-way to allow parallel parking for additional capacity. Storm water
control is achieved underground, freeing more surface area for programmatic needs.
SUSTAINABILITY
Targeting LEED° Gold In 2020, O'Brien Atkins was commissioned by Durham County to evaluate the
existing Durham County EOC and determine the future needs, considering a
TEAM CROSSOVER renovation, replacement on site, or replacement on a new site. A year after the initial
Kevin G. Montgomery study was underway,the City of Durham requested that it also conceptually plan for
Josh Brady a City Back-up 911 Center which has since been incorporated into the project.
Steven Harris
Jay Smith
Jorge Gomez 26
71
CITY OF DURHAM
POLICE HEADQUARTERS COMPLEX
11 A i.
C'l 11:NT REFERENCE
Jina Propst ' '
Deputy City Manager
City of Durham
(919) 560-4197
jina.propst@
durhamnc.gov
COMPLETION
2018 -
The Police Headquarters Complex consolidates police functions that were housed
CONSTRUCTION COST in multiple locations, some of which were leased, at 602 East Main Street. With
$49 million lobby/main entry on the first floor, the second floor has the Forensic Services Unit,
SIZE Criminal Investigations Division, Special Operations Division, a Crime Analysis Unit,
125,800 sf plus breakroom and meeting room areas. The Chief's office is on an upper level floor
286,000 sf parking deck as are Professional Services, a training area and a space for "Fiscal, Accreditation,
Planning"The 911 Emergency Call Center (PSAP- Public Safety Answering Point)
SUSTAINABILITY for both the City and the County is a key component of this building. The complex
LEED° Silver includes a secure, parking deck which allows for future development to wrap the
structure with retail spaces. Evidence storage is also a component of the facility.
PROJECT TEAM
Kevin G. Montgomery The design responds to the City and community's desire for a non-monolithic
Tim Hillhouse facility so as not to be perceived as a "fortress" by the community and surrounding
Jay Smith neighborhoods. The east end of the building spine intersects with a three story
Jorge Gomez atrium and civic plaza at the corner at Main Street and Elizabeth Street overlooking
Downtown. The atrium not only houses the public service functions of the
Department but serves as a community meeting space and gallery for public art
and history.
MU"- + Cn SLAM
127
72
DURHAM COUNTY
ADMINISTRATION II BUILDING RENOVATION
oil
CLIENT REFERENCE a,+ NO
Peri Manns, ASLA
Deputy Director, E&ES
Durham County � .
(919) 560-7996
pmanns@dconc.gov
Reopened in late 2018 as Durham County Administration Building II,this former,
COMPLETION 1970s-era judicial building was extensively renovated, inside and out, and provides
2018 modern office, meeting and amenity spaces in line with current workplace strategies.
It achieved LEED° Silver certification.
CONSTRUCTION COST
$38 million The design team engaged with 17 separate county departments and stakeholders
SIZE during the pre-design phase, knowing from the onset not all groups would be a
168,000 sf part of the final project. The pre-design process determined the functional needs
of each group and priorities of Durham County. Working with multiple parties,the
SUSTAINABILITY 9 departments and 5 additional program components in the building represent
LEED° Silver the departments most suitable to address the long-term needs of the County.
Recommendations for the remaining departments were also provided.
PROJECT TEAM
Kevin G. Montgomery Design objectives also included improving the pedestrian and urban scale of the
Josh Brady building, activating the first-floor level with retail and community meeting spaces to
Jay Smith enliven East Main Street, activating the Plaza Level with landscape and hardscape
Jorge Gomez improvements, accounting for future growth, creating a sustainable building, and
extending the life of the existing structure. 128
73
EINNC DEPARTMENT OF ADMINISTRATION
CONSOLIDATIONS AND RENOVATIONS
CONSOLIDATION AND RELOCATION PROCESS
❑ ❑ ❑ ❑ ■ ■ ■ ■ ® ■ ■ ❑
rw PI.TIM(Nl rlr STA1F YANTIINS EMPARTMENFOr cwRNDR'SOTTIII RTMANINC.DOA STATFFNNM BAOm OFFICECIrvin OETIICF or WCFnT OFSTATE STATE DTPARTINNTOI
PUBLIC imp ROCTIDN OFFICE COMMERCE DEPARTMENTS OM510N IUDIXTAND STATEMNIAN CONSTRUCMION R(ORMATI011
MANAGEMENT 1130IMS OFFICE TTCHNDLODY
EXISTING -
ALIMINISIFNTION NEWEWCA)10N AI1fMARLE OLO REVLNUI P111LLIPS
WMRIaRP.ICT OV4TMMa.11NNa
M(AtT.R. )tAIE Y.::..Irl➢
r.:._ Md:RUCSN IFN}; LMR a1,, DI 00.uN
aNQaSYF MNYI i[,'.l l:):d'Ia:tYINT .I.H Hi,D.i D..V _J
MsbAas uFarruP.OamNRvs ••..
=1.I+.:) _a�=171,�a_
0 V-111gypiTI 1M St.TFCMNT T wra
MUASEYIN• u.u.
DEapA.MIN ATNN
SIIN NRVIipVTON IMMMIXY
I F1 FLktvEl• ~MINrmrn =
YFM.nHC w.CFgR1rNx1i fdKAIN.TEUSSTOUI.
W 2.dI
STEP I-PRCPARATION
owlAlrnra,�r 15„n waT.RrsaYu 1 I—AI
.fF1f..t)rOtA42.
UiFraLL>T Jr.YOY
tnn.nasrn
WMRaa7i';wTG,td:
" SCLC.tNLL Yr![t CaM..
60NNNR;gfFNE
Maa)
uavvnnwcansox
STEP 2-RELOW ION
YAWtI Y.Q
alrwa sul•.vw �•ui
DnaMcs arra a Ia.n Fuoiu.Mc
. MuaaMeAT
111.07
�ItI MONNRI?IIAII
l•M.M
TFFt`.:f�V. SMN011.C1
CLIENT REFERENCE NC DOA was charged by the State Legislature with relocating 20 agencies from
Robert Talley, PE the existing Administration Building at 116 W. Jones Street, Raleigh,to various
Assistant Director new locations throughout Downtown Raleigh ahead of the building's demolition.
State Construction O'Brien Atkins led the discovery phase by conducting interviews, walkthroughs and
Office spatial observations of all departments in order to determine their space needs and
(984) 236-5441 develop a programmatic summary with recommended square footage allocations
robert.talley@doa. for the consolidations. O'Brien Atkins also supported the Department with move
nc.gov management services, easing the anxiety of all stuff during the relocation process.
COMPLETION The design team worked with both the State Construction Office and leaders
2024 at the NC DOA to determine priorities for departmental relocations and phased
renovations. Working as a team with Muter Construction - CT Wilson Construction,
CONSTRUCTION COST
$13 million the phasing and renovations were completed on schedule.
SCOPE ALBEMARLE
DOVERNOR'S OFFICE
STATE AUDI
IORS Of
ICE IBI L`1ME?SI
20 agencies spread
throughout various ® 1149UCATION
1 DEPARTMENT OF COMMERCE
ADMINISTRATION �/ DEPARTMENT OF PUBLIC INSTRUCTION
State-owned buildings
DEMOLISHED 'REMAINING DOA 0E114TM IN IS rL
in the Downtown ® STATE DARMINO D��^ II.p
IV S
ON
Complex . •ADDING
�^ OLD REVENUE
T\ OFFICE OF STATE BUDGET AMD MANAGEMENT
SECRETARY OF STATE-RE3TACS i V
� + Cn SLAM �� 29
74
LEGAL ACTION IN THE LAST 5 YEARS
In the past five (5) years, O'Brien Atkins Associates has not had any legal claims,
including litigation and arbitration.
RECORD OF SUCCESSFUL COMPLETION WITHOUT LEGAL/TECHNICAL PROBLEMS
A proven track record of high profile, public projects successfully delivered in the
Greater Triangle Region of North Carolina includes:
• Wake County Public Health Building (in construction)
• Wake County Justice Center (LEED° Silver)
• Durham County Administration Building II (LEED° Silver)
• Durham County Courthouse (LEED° Gold)
• NC State Lab for Public Health and Office of the Chief Medical Examiner
• RDU Terminal 2 -Associate Architect to Fentress Architects
• Raleigh Civic and Convention Center (LEED° Silver)
FINANCIAL CAPACITY
O'Brien Atkins has the financial stability and operational resources necessary to
complete this project successfully and without interruption.
The firm has maintained a strong financial position over the past 50 years. Our
internal accounting controls, long-standing client relationships, and history of
successful project delivery, many of which are similar or larger in scale and
complexity, demonstrate our capacity to support this project from initiation through
completion. We have successfully delivered projects exceeding $200 million in
construction cost and are confident in our ability to perform the tasks outlined in the
Request for Qualifications.
Upon request, we can provide a letter from our primary banking institution attesting
to our financial standing as well as certificates of insurance showing that we carry
all required coverage.
+ SLAM 130
r 75
fIp
Y
REFERENCES
01
pr
------ ------
-----------
Durham
-Durham County Administration II Building - D u r a m, N C
IN HL
76
REFERENCES
MR. PERI MANNS, ASLA
[! Deputy Director, Engineering and Environmental Services
Durham County, NC
(919) 560-7996
pmanns@dconc.gov
Relevant Projects
• Durham County / City Emergency Operations and Back-up 911 Center (currently in
design) and previous Assessment / Programming (2020)*
• Administration Building II (2018)*
• Durham County Facilities Master Plan (2000) and Updates (2016, 2018,
2020, 2021)
• Durham County Sheriff's RTP Annex Concept Study
Mr. Peri Manns can speak to the experience and qualifications of Tim Hillhouse,
proposed Project Manager.
w SHERIFF CLARENCE F. BIRKHEAD
Deputy Director, Engineering and Environmental Services
s'PM Cli; _
'� Durham County, NC
' 919 560-0853
le _., ( )
sheriffbirkhead@durhamsheriff.org
Relevant Projects
• Durham County / City Emergency Operations and Back-up 911 Center (currently in
design) and previous Assessment / Programming (2020)*
• Durham County Sheriff's RTP Annex Concept Study
MR. ROBERT TALLEY, PE
Assistant Director, Consulting Services Section
North Carolina State Construction Office
(984) 236-5441
robert.talley@doa.nc.gov
Relevant Projects
• NC Department of Administration Consolidation, Relocations, and
Renovations (2024)*
• NC Department of Administration AHU Upgrades and Facility
Improvements (ongoing)
5' � + Cn SLAM *Additional Relevant Project details can be found in Section 4.3. 32
ti
77
AM
Pan
DESIGN INNOVATION
' { 4
ilk
1Ilk
ii
i
h,
Durham County Courthouse - Sheriff's Department - Durham, NC
i
78
DESIGN INNOVATION
DESIGNING TO SERVE THE COMMUNITY
A modern Sheriff's Office headquarters is more than a center
for law enforcement: it is a physical embodiment of the Orange
County Sheriff's Office's mission and vision. It stands as a -
civic institution that welcomes, engages, and safeguards the }
community it serves. Through thoughtful and intentional design, _ =_
such a facility becomes a landmark of public trust and a symbol
of the Office's commitment to respect, fairness, and community
responsiveness. —_ x
Architecture plays a crucial role in reinforcing these values.
Within a Sheriff's Office headquarters,there are two primary
opportunities to reflect this mission in the built environment.
The first is the space dedicated to public interaction, where
members of the community experience the respect and courtesy Y
that define the Sheriff's Offices approach. These areas are r.
often anchored by an open, welcoming lobby, designed with '
calming materials, intuitive wayfinding, and a layout that fosters �I
transparency and trust. These elements ensure that every
visitor, regardless of background, feels secure, acknowledged,
and valued.
The second is the operational heart of the building: secure
and protected spaces that support the daily activities of
the Sheriff's Office staff. These areas must reflect the best fl�:
practices of modern workplace design, incorporating ergonomicYght and technolosolutions access to natural da li gY- _integrated environments that promote wellness, efficiency, and
collaboration. A well-designed headquarters empowers staff
to serve the community effectively while fostering morale and
professional pride. 9!d"10
Local context strengthens the building's identity and connection to place. Regionally sourced materials, such as
native stone, local brick, highlight local craftsmanship, while architectural forms inspired by the area's history
and culture reinforce civic character. These design choices turn the facility into a symbol of shared values and
public service.
For the Evidence Storage Facility, design considerations are just as critical. While material choices may be
more limited,there are opportunities to contextualize the facility within the larger scope of Orange County's
public safety operations. Even though the public will not interact with this facility, it still plays a role in the
community's perception of law enforcement. Careful consideration of the design, from its massing to its
material selection, will ensure the facility represents the integrity of the County's law processes. The building
also needs to support staff well-being by ensuring the staff is not facing unnecessary strain due to inefficient
working conditions. We will determine the best possibilities for adjacencies to allow for the best workflow for
NQ + Cn SLAM
134
79
DESIGN INNOVATION - CONTINUED
staff without compromising the security or integrity of the spaces.
Location also plays a pivotal role. Renovating the County-owned Link Building not only makes efficient use
of existing assets but also anchors the sheriff's office within the downtown judicial corridor, streamlining
government officials' access to complementary services. Similarly, siting the Evidence Storage Facility near the
detention center allows for shared infrastructure, such as security systems and utilities, improving operational
efficiency and reducing costs.
INTEGRATED SUSTAINABILITY THROUGH PURPOSEFUL DESIGN
Sustainability is not a one-off design move but a structured, cost-conscious strategy rooted in long-term
performance. Our process begins with high-impact, low-cost solutions and progresses to more ambitious
strategies, guided by life cycle cost analysis at each milestone to align environmental goals with budget
realities from the start of the design process.
This philosophy shapes our approach to both the Link Government Services Center and the Evidence Storage
Facility. At the Link building, mitigating hazards and modernizing the structure is key. Raymond, as Building
Envelope Consultant, will lead the use of high-performance, vapor-permeable air barriers, improved masonry
and roofing systems, and thermally efficient components that align with the existing geothermal infrastructure,
ensuring the facility can serve the County for years to come.
At the Evidence Storage Facility, where climate control is critical to protecting evidence integrity, we'll
implement passive strategies and thermally broken cladding systems to minimize energy use and maintain
strict environmental conditions. Sustainability explorations will evaluate geothermal capabilities, solar energy
generation, and other strategies that position the Evidence Storage Facility to adapt to the County's future
needs. Across both sites, we'll apply lifecycle analysis, field testing, and envelope commissioning to ensure
durability, energy efficiency, and operational resilience.
Our approach is proven through past successful projects. For Durham County's Emergency Operations and
Back-up 911 Center, we designed a hybrid zoning strategy that balances energy efficiency and rapid activation.
Ground-source heat pumps serve regularly used zones, while less frequently used areas rely on package
systems selected for lifecycle value, supporting Durham's goal of 100% renewable energy by 2050 and
positioning the project for LEED° Gold.
Durham County's Administration II Building earned LEED° Silver by delivering 26% energy savings and excelling
across categories including energy, water, materials, and indoor environmental quality. Our team was able to
transform a dated county-owned building into a high-performing, lasting building that enables the county to
better serve its community.
With 15 LEED, WELL, and sustainability-certified professionals on staff, we embed performance into every
design. Our collaborative, data-driven approach ensures sustainability isn't an add-on but a foundation for long-
term value.
MUM + Cn SLAM
135
i
w 80
4�a
t
REQUIRED INFORMATION & FORMS
LL— ----- �
rp
- � _
Durham County Courthouse - Sheriff's Department - Durham, NC
81
SUBMIT WITH PROPOSAL
Addendum Acknowledgement Form
Consultants must acknowledge receipt of addendums posted by Orange County before
the RFP/RFQ deadlir Addendums received.
Addendum No 1
Addendum No 2
Addendum No 3
+ SLAM
82
SUBMIT WITH PROPOSAL
Section I: General Government and Administration
Policy 10.0: Living Wage Contractor Policy
Reviewed by: County Attorney/County Manager
Approved by: County Manager
Original Effective Date: April 21,2016
Revisions: August 1,2016
Policy Statement
It is the policy of Orange County to ensure its employees,and all individuals who provide services for Orange
County, are paid a living wage.
Purpose
To encourage all vendors and contractors to pay a living wage to all employees who perform work pursuant to a
contract with Orange County.
Applicability
Applies to all Orange County contracts and purchases.
Policy
10.1 Living Wage
10.1.1 Orange County is committed to providing its employees with a living wage and encourages all
contractors and vendors doing business with Orange County to pursue the same goal. Orange County's
living wage is as reflected in the adopted Orange County Budget and as that budget document is
amended from time to time. To the extent possible, Orange County recommends that contractors and
vendors seeking to do business with Orange County provide a living wage to their employees.
10.1.2 Prior to final execution of a contract with Orange County all contractors and vendors seeking to
do business with Orange County shall submit to the County's representative a statement indicating
whether those employees who will perform work on the Orange County contract are paid at least the
living wage amount set out above. If such employees do not make at least the living wage amount set
out above the contractor or vendor shall indicate in the statement the actual amount paid to such
employees. For bid projects this statement should be submitted as part of the bid packet.
This policy may be reviewed annually and updated as needed by the Manager's Office
Acknowledged Receipt by:
Company Name: O'Brien Atk
Date: 08/05/25
+ SLAM 138
83
STATE OF NORTH CAROLINA
AFFIDAVIT
ORANGE COUNTY
**************************
I, XeU1A G &atA (the individual attesting below),being duly authorized by and on behalf of
61Mt6W ArW1 4 MAyr—# (The entity bidding on project hereinafter"Employer")after first being duly
sworn hereby swears or affirms as follows:
1. Employer understands that E-Verify is the federal E-Verify program operated by the United States
Department of Homeland Security and other federal agencies,or any successor or equivalent program used to verify
the work authorization of newly hired employees pursuant to federal law in accordance with NCGS§64-25(5).
2. Employer understands that Employers Must Use E-Verify. Each employer,after hiring an employee to work
in the United States,shall verify the work authorization of the employee through E-Verify in accordance with
NCGS§64-26(a).
3. Employer is a person, business entity,or other organization that transacts business in this State and that
employs 25 or more employees in this State. (Mark Yes or No)
a. YES or
b. NO
4. Employer's subcontractors comply with E-Verify,and if Employer is the winning bidder on this project
Employer will ensure compliance with E-Verify by any subcontractors subsequently hired by Employer.
This tPO day of k4Li 20Z5.
WIF
)Q
Signature of Affiant
Print or Type Name:
State of North Carolina, County l
D
� ,,,`p�Nrunra►rpp��,,i
Signed and sworn to(or affirmed) before me,this the X Q•c1E M
day of 20*b �pTAR�
Z =My Commission Expires:
llfn"14f
Nota>^y Public °''w►►ruruu►'"`°,,
39
84
SUBMIT WITH PROPOSAL
ORANGE COUNTY NONDISCRIMINATION CERTIFICATION
The undersigned bidder or proposer hereby certifies and agrees that the following
information is correct:
1. In preparing its enclosed bid or proposal, the undersigned bidder or proposer has
considered all bids and proposals submitted from qualified, potential subcontractors and
suppliers, and has not engaged in discrimination as defined in Section 12-52 of the
Orange County Non-discrimination Ordinance.
2. Without limiting any other remedies that Orange County may have for a false
certification, it is understood and agreed that, if this certification is false, such false
certification will constitute grounds for Orange County to reject the bid or proposal
submitted with this certification, and terminate any contract awarded based on such bid
or proposal. It shall also subject the bidder or proposer to disqualification from
participating in county contracts or bid processes for up to two years.
3. As a condition of contracting with Orange County, the undersigned bidder or
proposer agrees to promptly provide to Orange County all information and
documentation that may be requested by Orange County from time to time regarding
the solicitation and selection of suppliers and subcontractors in connection with this
solicitation process. Failure to maintain or failure to provide such information constitutes
grounds for Orange County to reject the bid or proposal and to terminate, without
penalty to Orange County, any contract awarded on such bid or proposal. All such
information and documentation shall be maintained for a period of three years after the
expiration of the contract.
4. As part of its bid or proposal, the undersigned bidder or proposer shall provide to
Orange County a list of all instances within the past ten years where a complaint was
filed or pending against bidder or proposer in a legal or administrative proceeding
alleging that bidder or proposer discriminated against its subcontractors, vendors,
suppliers, or commercial customers, and a description of the status or resolution of that
complaint, including any remedial action taken.
5. As a condition of submitting a bid or proposal to Orange County the undersigned
bidder or proposer agrees to comply with the Orange County Non-discrimination
Ordinance. Falsification of this certification shall constitute a violation of the Orange
85
County Non-Discrimination Ordinance and shall be grounds for rejection of the bid or
proposal or termination of an existing contract, without fault or further obligation to
Orange County.
6. As a condition of submitting a bid or proposal to Orange County the undersigned
bidder or proposer agrees that Orange County may consider the information submitted
as part of this certification in its determination of the responsibility of the undersigned
bidder or proposer. The undersigned bidder or proposer, as the case may be, waives
the right to challenge the rejection of a bid or proposal when such rejection is based, in
its entirety, on information submitted as part of this certification.
The bidder or proposer certifies the undersigned has full authority to sign on its behalf.
By:
Kevin CEO and President
Printed Name and I Me
On behalf of O'Brien Atkins Associates, PA
O'Brien Atkins Associates, PA 08/04/25
Company or Corporate name
+ Cn SLAM
41
86
SUBMIT WITH PROPOSAL
Supplemental Vendor Information: HISTORICALLY UNDERUTILIZED BUSINESSES
Vendor Name: O'Brien Atkins Associates, PA Date: 08/05/25
Per G.S. 143-128.4, Historically Underutilized Businesses (HUBs)consist of minority, women and disabled
business firms that are at least fifty-one percent (51%) owned and operated by an individual(s) who are
members of the following groups: Black, Hispanic, Asian American, American Indian, Female, Disabled,
Disadvantaged.
The Vendor shall respond to question No 1 and No 2 below.
1) Is Vendor a Historically Underutilized Business? L Yes No
If yes, please select from the following:
Ethnicity: Gender Disabled
❑ Black ❑ Male ❑ Yes
❑ Hispanic ❑ Female ❑ No
❑ Asian American
❑ American Indian
2) Is Vendor Certified with North Carolina as a Historically Underutilized Business? u Yes a No
If so, state HUB classification: Black
Any questions concerning NC HUB certification, contact the North Carolina Office of Historically
Underutilized Businesses at (919) 807-2330.
+ Cn SLAM
42
87
1
OKA
IE COUNTY
NCIR1-11-1 CAROLINA
County of Orange
Finance and Administrative Services Department— Purchasing Division
RFQ No 367-005458
Request for Qualifications to Provide Professional Architectural and Engineering
Services for the Link Government Services Center and the Sheriff's Office
Evidence Storage Facility located in Hillsborough, Orange County, North Carolina
I. Purpose:
Orange County, North Carolina, is releasing this Request for Qualifications (hereafter
`RFQ') seeking responses from qualified firms to provide professional
architectural/engineering services for the design and renovations of the John Link
Government Services Center as well as the design and construction of the Sheriff's Office
Evidence Storage Facility. The County is seeking firms whose combination of experience
and expertise will provide timely, professional services to the County. The County
reserves the right to enter into one or more contracts with any firm selected under this RFQ
process. Electronic responses ONLY will be accepted for this solicitation.
The Project will include design, permitting, bidding & award assistance, and renovation/
construction administration services related to the design and renovation of the Link
Government Services Center and the site development and construction of the Sheriff's
Office Evidence Storage Facility. Firms should have experience working with
Construction Manager at Risk project delivery method, as the County may use this
method of procurement.
Information related to this solicitation, including any addenda, will be posted on the
County's website at https://www.orangecountync.gov/Bids.aspx. For questions related to
this solicitation, contact the County's Asset Management Services Director:
Alan Dorman
Orange County
Asset Management Services
306 Revere Road
Hillsborough, NC 27278
Phone: 919.245.2627
Email: adormanQorangecountync.gov
II. Project Overview and Scope of Work
A. Renovation of the John Link Government Services Center
The John Link Government Services Center ("Link Center") will serve as the headquarters
for the Orange County Sheriff's Office. This renovation is the opening stage of the County's
88
2
multi-phase Justice Center Space Needs Projecta long-term capital effort to expand and
modernize the County's justice-related infrastructure. Completing this renovation is critical
for immediate operational improvements and supporting future construction of a new Justice
Center annex in a subsequent project phase.
The building currently suffers from significant water intrusion, which has resulted in
widespread mold growth. Environmental remediation, including mold abatement and water
intrusion mitigation, must be completed before any renovation. The mitigation may require
the removal of the entire brick facade. The selected design team will plan and coordinate the
mitigation and remediation efforts with their own environmental consultants as part of the
overall construction project.
Upon completion of mitigation and remediation, the facility will undergo a comprehensive
renovation to meet the needs of a modern law enforcement agency. The building will house
the full range of Sheriff's Office functions, including administrative offices, investigative units,
secure work areas, command staff spaces, and briefing and meeting rooms. All renovations
must incorporate modern building systems, technology infrastructure, ADA accessibility, life
safety and security compliance, and energy-efficient design principles.
As part of the County's commitment to sustainability, the design team should evaluate the
integration of solar power. The Link building had a geothermal heating and cooling system,
and so the design should incorporate that existing infrastructure.
B. Design and Construction of the Evidence Storage Facility
The project also includes the design and construction of a new 6,000 sq.ft. Evidence Storage
Facility, which will be located on the same property as the Orange County Detention Center.
This new facility is a critical investment in secure, scalable evidence handling capabilities that
meet the highest accountability and public trust standards.
The facility will be designed to support evidence intake, processing, and storage of a wide
range of sensitive materials, including biological samples, digital media, narcotics, and
general physical evidence. It will include secure administrative work areas for an evidence
technician. The layout and access points of the building must align with existing Detention
Center operations and maintain strict adherence to security protocols.
The design must comply with national best practices and follow standards established by the
International Association for Property and Evidence. The building must be highly secure,
operationally efficient, and designed to scale as the County's needs grow. Sustainability will
be a key component of the design process, with the County requiring the design team to
evaluate the feasibility of solar energy generation and geothermal systems at the site.
The proximity of the facility to the Detention Center offers strategic advantages in terms of
logistics, access, and security. The selected firm must ensure the design fully leverages
these site advantages while delivering a high-performance facility that serves the Sheriff's
Office effectively for years to come.
89
3
C. Project Governance and Scope of Services
The selected firm will be expected to manage both scopes of work as a unified project,
maintaining consistent communication, collaborative planning, and coordination with Orange
County leadership. The project will be overseen by an Owner Design Committee that
includes representatives from Asset Management Services, the Sheriff's Office, and other
relevant County departments. Final approval authority for all design and construction
decisions will rest with the County Manager.
Orange County is seeking a design partner who demonstrates deep expertise in justice
system facility design and who shares the County's values of transparency, sustainability,
operational excellence, and fiscal responsibility. The firm must be capable of delivering high-
quality outcomes that align with the County's strategic vision and long-term public safety
goals.
Specific Tasks:
• Meet with County representatives and/or other team members as needed to discuss
the design concepts and coordinate the Firm's work.
• Work with the Construction Manager at Risk on all aspects of the design, construction,
and closeout process.
• Review existing plans and documentation to become familiar with the original design
capabilities and configurations.
• Perform field investigations of the areas involved to gain a better understanding
• of existing conditions.
• Provide feasibility analyses or studies.
• Provide construction documents, including drawings and specifications, suitable for
review, permit, and bid.
• Provide a timeline for the implementation and completion of this project.
• Provide construction cost estimates.
• Attend required meetings for approvals with local authorities having jurisdiction for a
permit or board approvals when necessary.
• Provide assistance with the bidding process and permitting to answer questions and
provide plan revisions as required.
• The Contractor will be responsible for all permit and inspection fees.
• Provide oversight of the construction activities.
• Provide shop drawing reviews and responses to RFIs.
• Provide close-out phase services, including, but not limited to, submission of
drawings, as-built drawings (in ACAD and PDF Formats), and other project-related
documents.
III. Project Background:
A. John Link Government Services Center
The John Link Government Services Center, located at 200 South Cameron Street in
downtown Hillsborough, encompassing 25,991 sq. ft. and originally constructed in 1992,
has historically served as the main administrative building for County Government. The
building has steel framing with concrete floors, masonry facade, and metal/membrane
roof. For over three decades, it has played a key role in County operations, providing
90
4
flexible space for administrative, public-facing, and support functions. However, in recent
years, the building began experiencing persistent water intrusion problems, which led to
the displacement of all occupants and rendered the building unfit for use in 2019. The
building is currently vacant.
The proposed project will repurpose the Link Center to serve as the new headquarters
for the Orange County Sheriff's Office. This relocation will enable the Sheriff's Office to
consolidate and expand its operations in a modernized facility specifically designed to
meet the needs of a contemporary law enforcement agency. Importantly, the move will
also allow the County to unlock valuable space within the existing Justice Center, thus
clearing the way for a future Justice Center annex—one of the key long-term priorities in
the County's Justice Space Needs project.
Currently, the Sheriff's Office occupies the ground floor of the Justice Center in a space
totaling approximately 12,437 square feet. While this space has served its purpose over
the years, it is undersized and functionally limited for a growing agency with expanding
responsibilities. By transitioning into the renovated Link Center, the Sheriff's Office will
gain dedicated space designed to accommodate administrative functions, investigative
divisions, command staff, secure areas, and community interface components in a
manner that promotes operational efficiency and long-term scalability. Additionally, due
to the size of Link, some of the evidence processing that currently occurs within the
evidence storage will move to Link as part of the renovation.
B. Evidence Storage Facility
The second component of this initiative arises from long-standing challenges with the
Sheriff's Office's current evidence storage setup, which is located beneath the old jail
structure. This space was never designed to serve as a long-term evidence storage
facility and has struggled for years to keep pace with the operational demands of a
modern law enforcement agency.As case volumes, evidence types, and chain-of-custody
requirements have grown in complexity, the limitations of the existing facility have become
increasingly apparent.
The layout of the current storage area complicates day-to-day operations, with limited
capacity, aging infrastructure, and suboptimal security features that hinder efficient
processing and preservation of sensitive materials. Its location beneath an outdated
structure further exacerbates access challenges and introduces logistical inefficiencies
that affect both personnel and case workflows. These operational constraints have placed
strain on evidence technicians and introduced avoidable risks to the integrity of stored
materials.
The County has identified these deficiencies as a significant obstacle to meeting modern
law enforcement standards and accreditation requirements. Addressing them is a critical
component of the broader effort to modernize public safety infrastructure and ensure
compliance with national best practices in evidence handling.
91
5
IV. RFQ Schedule of Events and SOQ:
Advertisement of RFQ:367-OC July 3, 2025
Deadline for Questions: July 17, 2025
Deadline for Answers: July 25, 2025
DUE DATE &TIME FOR SOQs August 5, 2025 at 2:00 pm
Contract Effective Date TBD
V. SOQs Submittal:
Proposers must submit one electronic SOQ to Jovana Amaro, Purchasing Manager at
finance-purchasing(a)_orangecountync.gov prior to the due date and time for SOQ
submissions. Each proposer is solely responsible for the delivery of the SOQ and accepts
all risks of late delivery regardless of fault. In addition, offerors accept all risks if the file is
corrupted, incorrect, incomplete, or not attached. Any SOQ received after the due date and
time for SOQ submission shall not be considered.
All email notifications, as well as any other correspondence sent to the County relating to
this RFQ, must contain within the subject line of the email the words "RFQ No 367-
005458 Professional Architectural and Engineering Services for the Link
Government Services Center and the Sheriff's Office Evidence Storage Facility
located in Hillsborough, Orange County, North Carolina". The purpose of this email
notification requirement is to allow staff to see questions as they come in quickly.
Interested firms are invited to submit any written questions they may have relating to this
project. All questions must be submitted via email, with the aforementioned subject line
heading, to Alan Dorman, by July 17, 2025. All questions will be compiled, and a complete
list of written questions and answers will be included in an addendum, which will be posted
on the County's website at https://www.orangecountVnc.gov/Bids.aspx. Offerors are
encouraged to check Orange County's website regularly for updates.
Proposals must be submitted by August 5, 2025, no later than 2:00 PM as detailed below.
Firms shall provide all submittal components in one Portable Document Format (PDF)
transmitted through electronic mail (email). The file size is limited to 15 MB. The proposals
shall be as one package for all items outlined within the scope of services. SOQ submission
shall include bookmarks that link to sections to allow easy document navigation.
Orange County reserves the right to reject any and all proposals.
Minority Bidders: Orange County encourages all businesses, including minority, and
women owned businesses to respond to all RFPs, ITBs, and RFQs.
VI. SOQs Contents:
Firms shall populate all attachments of this RFQ that require the Firm to provide information
and include an authorized signature where requested. Firm's RFQ responses shall include
the following items and those attachments should be arranged in the following order:
92
6
Section 1: Cover Letter
In addition to introductory remarks, describe what makes your team uniquely qualified for
this project. (Maximum of one page length).
Section 2: Provider Qualifications
Submittals must include a Provider overview and a brief description of the Provider's
history. A Project organizational chart and description may be included. Key members of
the Project team should be included in the organizational chart. Clearly identify the prime
contractor and any sub- contractors, if relevant, and the general roles of each on the Project
(Maximum of 4 pages length)
Section 3: Team Member Qualifications:
Detailed background information regarding personnel for at least the key team members,
including:
• Professional registrations and certifications, listing applicable state(s)
• Office location
• Position title
• Length of service in current position
• Role in past projects of a similar nature
• A description of the current workload for identified individuals.
The expectation is that the team members presented in the response will be actively
engaged in the project. (Maximum of ten pages total)
Section 4: An explanation of how the firm will adhere to the scope of work including
a proposed work timeline that appropriately meets the goals of this project. This
narrative should include an explanation of the following:
• An indication of your understanding of the project.
• Firm's demonstrated experience providing design services for renovation and
construction projects of similar size, scope, and/or site within the past five (5) years,
project team performance.
• Descriptions of similar projects that the firm has completed.
• Timeline shall be for all itemized projects as one project.
• Any information on lawsuits filed that include the lead architectural or engineering firms
within the past 5 years and the outcomes of any suits.
• Information on the lead architectural and engineering firms' financial capacity to complete
this project.
Section 5: References
A minimum of three references for similar projects, including:
• The name and date of the project,
• The location of the client, and
• A contact name including relevant contact information.
• At least one of these references should be able to describe the proposed project
93
manager's experience and qualifications.
(Maximum of 5 pages total)
Section 6: Design Innovation
Elaborate on other factors that may be relevant to the Project, including but not limited to
innovative and/or efficient engineering design and construction methodologies (Maximum
of 2 pages of content).
Section 7: Required Information and Forms
Firms shall populate all attachments of this RFQ that require the Firm to provide information
and include an authorized signature where requested. Firm's RFQ responses shall include
the following required forms and/or acknowledgements.
1. Acknowledgement of Receipt of any Addenda
2. Orange County Living Wage Contractor Policy form
3. E-verify Affidavit form
4. Orange County Non-Discrimination Certification form
5. Supplemental Vendor Information: Historically Underutilized Businesses form
The page limits only apply to the specific sections. There is not an overall page limit for your
submittal.
All submittals, exhibits, responses, attachments, reports, charts, schedules, maps, and
illustrations shall become the property of Orange County upon receipt. PDF files should
include bookmarks that link to sections to allow easy document navigation. Proposals may
not use less than 12-point Times New Roman font. Other fonts are acceptable, but they
should not be smaller than 12 points. Since qualification packages can be submitted
electronically, page limitations in this RFQ refer to pages of content. The page limitations
do not include front cover, back cover, section dividers, or table of contents if included.
Offerors shall provide all submittal components in one Portable Document Format (PDF).
All submittals received will be reviewed against the selection criteria outlined in this RFQ
by a selection committee composed of County staff. A shortlist will be developed.
VII. Selection Criteria:
All submittals will be ranked based on qualifications. Orange County will establish a short
list of candidates and schedule interviews accordingly. The following criteria will be the
basis on which consultants will be evaluated (in no particular order):
• Appropriate expertise and experience in developing projects of this nature,
(15 points)
• Past performance of the lead consulting firm, on similar projects, (15 points)
94
8
• Adequate and experienced staff and proposed team for the project, (15 points)
• Recent experience with successfully maintaining project schedules and
budgets, (10 points)
• Current workload and firm capacity, (10 points)
• Understanding of the area where the project is located, (10 points)
• Working arrangements with necessary consultants, and (15 points)
• Other factors that may be relevant to the project. (10 points)
Orange County will begin contract negotiations with the firm determined to be the most
qualified. In the event that a contract cannot be negotiated with the first firm, the County.
reserves the right to negotiate with the next qualified firm(s) until a contract can be reached.
VIII. General Requirements:
Living Wage
Orange County is committed to providing its employees with a living wage and encourages
agencies it funds to pursue the same goal. A copy of Orange County's Living Wage
Contractor Policy is included as a part of this RFQ.
E-Verify
HB789 imposes E-Verify requirements on contractors who enter into certain contracts with
state agencies and local governments. The legislation specifically prohibits governmental
units from entering into certain contracts "unless the contractor and the contractor's
subcontractors comply with the requirements of Article 2 of Chapter 65 of the General
Statues." (Article 2 of Chapter 65 establishes North Carolina's E-Verify requirements for
private employers.) It is important to note that the verification requirement applies to
subcontractors as well as contractors. The new laws specifically prohibit governmental units
from entering into contracts with contractors who have not (or their subcontractors have
not) complied with E-Verify. A copy of E-Verify is included as part of this RFQ.
Orange County Nondiscrimination Certification
It is the policy of Orange County not to enter into a contract with any business, company,
or firm that has discriminated in the solicitation, selection, hiring or treatment of vendors,
suppliers, subcontractors, or commercial customers against a Protected Class, or on the
basis of any otherwise unlawful use of individual or personal characteristics regarding such
vendor's, suppliers, commercial customers, employees, or owners in connection with a
county contract or solicitation; provided that nothing in this non-discrimination policy shall
prohibit or limit otherwise lawful efforts to remedy the effects of discrimination that has
occurred or is occurring in the marketplace. A copy of the Orange County Nondiscrimination
Certification is included as part of this RFQ.
The Living Wage, E-Verify, and Non-discrimination Certification forms shall be returned
with the offeror's submission. These attachments will not count toward the page limit
requirements.
95
9
IX. Submission Requirements:
Interested firms are required to submit an electronic copy of their submittal by 2:00 p.m.
EST on August 5, 2025, and include all information as detailed herein. Submittals must be
less than 15 MB in size.
The County will not accept submittals that are received after the 2:00 p.m. deadline. It is
the responsibility of the consultant to ensure that the proposal is received by the deadline
date and time detailed herein.
X. Business registration:
The firm selected under this RFQ will be required to have an active business registration
with the North Carolina Secretary of State.
XI. North Carolina Public Records:
Proprietary information may be submitted as part of the proposal/SOQ. Please clearly mark
only the sections or pages that contain proprietary information with the word
"CONFIDENTIAL." Information and records submitted to Orange County are governed by
the N.C. Public Records Act, as set forth in N.C. General Statutes 132-1, et. seq.
Applicants are encouraged to review the applicable Statutes before submitting any
information or documentation deemed to be proprietary.
XII. Insurance Requirements
The Firm shall obtain, at its sole expense, Commercial General Liability Insurance,
Automobile Insurance, Workers' Compensation Insurance, and any additional insurance as
may be required by County's Risk Manager as such insurance requirements are described
in the Orange County Risk Transfer Policy and Orange County Minimum Insurance
Coverage-Requirements
https://www.orangecountync.qov/DocumentCenterNiew/1866/Minimuminsurance-
Coverage-Requirements-PDF
96
SUBMIT WITH PROPOSAL
Addendum Acknowledgement Form
Consultants must acknowledge receipt of addendums posted by Orange County before
the RFP/RFQ deadline. Please initial for Addendums received.
Addendum No 1
Addendum No 2
Addendum No 3
97
SUBMIT WITH PROPOSAL
Section I: General Government and Administration
Policy 10.0: Living Wage Contractor Policy
Reviewed by: County Attorney/County Manager
Approved by: County Manager
Original Effective Date: April 21,2016
Revisions: August 1,2016
Policy Statement
It is the policy of Orange County to ensure its employees,and all individuals who provide services for Orange
County, are paid a living wage.
Purpose
To encourage all vendors and contractors to pay a living wage to all employees who perform work pursuant to a
contract with Orange County.
Applicability
Applies to all Orange County contracts and purchases.
Policy
10.1 Living Wage
10.1.1 Orange County is committed to providing its employees with a living wage and encourages all
contractors and vendors doing business with Orange County to pursue the same goal. Orange County's
living wage is as reflected in the adopted Orange County Budget and as that budget document is
amended from time to time. To the extent possible, Orange County recommends that contractors and
vendors seeking to do business with Orange County provide a living wage to their employees.
10.1.2 Prior to final execution of a contract with Orange County all contractors and vendors seeking to
do business with Orange County shall submit to the County's representative a statement indicating
whether those employees who will perform work on the Orange County contract are paid at least the
living wage amount set out above. If such employees do not make at least the living wage amount set
out above the contractor or vendor shall indicate in the statement the actual amount paid to such
employees. For bid projects this statement should be submitted as part of the bid packet.
This policy may be reviewed annually and updated as needed by the Manager's Office
Acknowledged Receipt by:
Company Name:
Date:
98
SUBMIT WITH PROPOSAL
STATE OF NORTH CAROLINA
AFFIDAVIT
ORANGE COUNTY
**************************
I, (the individual attesting below), being duly authorized by and on behalf of
(The entity bidding on project hereinafter"Employer")after first being duly
sworn hereby swears or affirms as follows:
1. Employer understands that E-Verify is the federal E-Verify program operated by the United States
Department of Homeland Security and other federal agencies,or any successor or equivalent program used to verify
the work authorization of newly hired employees pursuant to federal law in accordance with NCGS§64-25(5).
2. Employer understands that Employers Must Use E-Verify. Each employer,after hiring an employee to work
in the United States, shall verify the work authorization of the employee through E-Verify in accordance with
NCGS§64-26(a).
3. Employer is a person, business entity,or other organization that transacts business in this State and that
employs 25 or more employees in this State. (Mark Yes or No)
a. YES or
b. NO
4. Employer's subcontractors comply with E-Verify, and if Employer is the winning bidder on this project
Employer will ensure compliance with E-Verify by any subcontractors subsequently hired by Employer.
This day of , 20_.
Signature of Affiant
Print or Type Name:
State of North Carolina, County
D
Signed and sworn to (or affirmed) before me,this the o
n'
day of 20_. v'
Z
0
My Commission Expires: v
v'
ro
QJ
Notary Public
99
Chapter 12 Civil Rights.
Sections 12-23—12-49 Reserved.
AN ORDINANCE PROHIBITING DISCRIMINATION THROUGHOUT ORANGE COUNTY
Sec.12-50.-Title.
This Ordinance shall be known and may be cited as the Orange County Non-Discrimination Ordinance.
Sec.12-51.—Policy and Severability.
(a) It is the policy of Orange County not to enter into a contract with any business,company,or firm
that has discriminated in the solicitation, selection, hiring or treatment of vendors, suppliers,
subcontractors or commercial customers against a Protected Class, or on the basis of any otherwise
unlawful use of individual or personal characteristics regarding such vendor's, suppliers, commercial
customers, employees, or owners in connection with a county contract or solicitation; provided that
nothing in this non-discrimination policy shall prohibit or limit otherwise lawful efforts to remedy
the effects of discrimination that has occurred or is occurring in the marketplace.
1. It is the policy of Orange County that every Orange County created contract and subcontract for
goods or services shall contain a non-discrimination clause that prohibits discrimination as that
term is defined herein.
(b) It is further the policy of Orange County that discrimination has no place in Orange County, North
Carolina and it is the intent of this ordinance to provide uniform legal protection to individuals in all
Protected Classes,making it unlawful for any person to discriminate in housing,public accommodations,
and transportation.
(c) Should any provision of this Ordinance be found to be unconstitutional by a court of law such provision
shall be severed from the remainder of the Ordinance and such action shall not affect the enforceability
of the remaining provisions of the Ordinance.
Sec.12-52.-Definitions.
(a) Discrimination means any disadvantage,difference,or distinction in the solicitation,selection, hiring,
service to,or treatment of a vendor, supplier,subcontractor,or customer on the basis of Protected Class
status or on the basis of any otherwise unlawful use of personal or individual characteristics.
(b) Housing and public accommodations have the same common meaning as those terms are defined in the
Orange County Civil Rights Ordinance.
(c) Person means any individual, business, or company, regardless of organizational structure, providing
for profit goods, facilities, services, accommodations,transportation,or access to the general public.
(d) Protected Class means age (as defined in the Orange County Civil Rights Ordinance), race, ethnicity,
color, national origin, religion, creed, sex, sexual orientation, gender, gender identity, gender
expression, marital status, familial status, source of income, disability, political affiliation, veteran
status,disabled veteran status.
(e) Public Accommodation has the same meaning as that term is defined in the Orange County Civil Rights
Ordinance except that for purposes of this Ordinance Public Accommodation includes:
1. Transportation companies and transportation providers operating company-owned or privately-
100
owned vehicles providing transportation to the general public;and
2. Private residences providing short-term rentals to members of the general public. A short-term
rental means the provision of a room, space, or residential unit that is suitable or intended for
occupancy for dwelling, sleeping, or lodging purposes, for a period of fewer than 30
consecutive days,in exchange for a charge for the occupancy.
Sec.12-53.-Contractor bid requirements.
(a) All requests for bids or proposals issued for county contracts shall include a certification to be
completed by the bidder or proposer in substantially the following form:
The undersigned bidder or proposer hereby certifies and agrees that the following information is
correct:
1. In preparing its enclosed bid or proposal, the bidder or proposer has considered all bids and
proposals submitted from qualified, potential subcontractors and suppliers, and has not
engaged in discrimination as defined in Section 12-52 of the Orange County Non-
Discrimination Ordinance.
2. Without limiting any other remedies that Orange County may have for a false certification, it
is understood and agreed that, if this certification is false, such false certification will
constitute grounds for Orange County to reject the bid or proposal submitted with this
certification,and terminate any contract awarded based on such bid or proposal. It shall also
subject the bidder or proposer to disqualification from participating in county contracts or bid
processes for up to two years.
3. As a condition of contracting with Orange County,the bidder or proposer agrees to promptly
provide to Orange County all information and documentation that may be requested by
Orange County from time to time regarding the solicitation and selection of suppliers and
subcontractors in connection with this solicitation process. Failure to maintain or failure to
provide such information constitutes grounds for Orange County to reject the bid or proposal
and to terminate, without penalty to Orange County, any contract awarded on such bid
or proposal. All such information and documentation shall be maintained for a period of three
years after the expiration of the contract.
4. As part of its bid or proposal,the bidder or proposer shall provide to Orange County a list of
all instances within the past ten years where a complaint was filed or pending against
bidder or proposer in a legal or administrative proceeding alleging that bidder or proposer
discriminated against its subcontractors, vendors, suppliers, or commercial customers, and a
description of the status or resolution of that complaint,including any remedial action taken.
5. As a condition of submitting a bid or proposal to Orange County the bidder or proposer agrees
to comply with the Orange County Non-discrimination Ordinance. Falsification of this
certification shall constitute a violation of the Orange County Non-Discrimination Ordinance
and shall be grounds for rejection of the bid or proposal or termination,without fault to Orange
County, of a contract.
6. As a condition of submitting a bid or proposal to Orange County the bidder or proposer agrees
that Orange County may consider the information submitted as part of this certification in its
determination of the responsibility of the bidder or proposer. The bidder or proposer, as the
case may be, waives the right to challenge the rejection of a bid or proposal when such
rejection is based, in its entirety, on information contained in this certification.
101
See.12-54.-Prohibited acts.
(a) It shall be unlawful for any person to deny any person the full and equal enjoyment of the goods,
services, facilities, privileges, advantages, and accommodations of a place of public accommodation
on the basis of Protected Class status or on the basis of any otherwise unlawful use of individual or
personal characteristics.
(b) It shall be unlawful for any person to make,print,circulate,post,mail or otherwise cause to be published
a statement, advertisement, or sign which indicates that the full and equal enjoyment of the
transportation,access,goods,services,facilities,privileges,advantages,and accommodations of a place
of public accommodation will be refused,withheld from,or denied any person on the basis of Protected
Class status or on the basis of any otherwise unlawful use of individual or personal characteristics, or
that any person's patronage of or presence at a place of public accommodation is objectionable,
unwelcome, unacceptable, or undesirable on the basis of Protected Class status or on the basis of any
otherwise unlawful use of individual or personal characteristics;provided,however,this section does not
apply to a private club or other establishment not, in fact, open to the public.
(c) It shall be unlawful for any person to intentionally or knowingly:
1. Perform or attempt to perform any act which directly or indirectly results in an individual's bodily
injury or property damage where such act is directed at an individual or a group of individuals
because of that person's or that group's perceived or actual Protected Class status or on the basis
of any otherwise unlawful use of individual or personal characteristics.
2. Solicit,encourage,compensate,assist,or conspire with another to perform or attempt to perform
any act which directly or indirectly results in an individual's bodily injury or property damage
where such act is directed at an individual or a group of individuals because of that person's or that
group's perceived or actual Protected Class status or on the basis of any otherwise unlawful use
of individual or personal characteristics.
(d) No person shall be found to have violated this Ordinance solely on the basis of the content of any speech
or communication used by such person.
Sec. 12-55. Exemptions.
(a)All applicable exemptions found in Section 12-11 of the Orange County Civil Rights Ordinance related
to housing shall apply to alleged violations of Section 12-54 of this Ordinance.
Sec.12-56. Investigation,Enforcement,and Remedy.
(a) Sections 12-16 through and including 12-21 of the Orange County Civil Rights Ordinance shall be
followed and adhered to during the investigation of any alleged violation of this Ordinance. Any
remedies available through said sections of the Orange County Civil Rights Ordinance shall be
available hereunder.
102
SUBMIT WITH PROPOSAL
ORANGE COUNTY NONDISCRIMINATION CERTIFICATION
The undersigned bidder or proposer hereby certifies and agrees that the following
information is correct:
1. In preparing its enclosed bid or proposal, the undersigned bidder or proposer has
considered all bids and proposals submitted from qualified, potential subcontractors and
suppliers, and has not engaged in discrimination as defined in Section 12-52 of the
Orange County Non-discrimination Ordinance.
2. Without limiting any other remedies that Orange County may have for a false
certification, it is understood and agreed that, if this certification is false, such false
certification will constitute grounds for Orange County to reject the bid or proposal
submitted with this certification, and terminate any contract awarded based on such bid
or proposal. It shall also subject the bidder or proposer to disqualification from
participating in county contracts or bid processes for up to two years.
3. As a condition of contracting with Orange County, the undersigned bidder or
proposer agrees to promptly provide to Orange County all information and
documentation that may be requested by Orange County from time to time regarding
the solicitation and selection of suppliers and subcontractors in connection with this
solicitation process. Failure to maintain or failure to provide such information constitutes
grounds for Orange County to reject the bid or proposal and to terminate, without
penalty to Orange County, any contract awarded on such bid or proposal. All such
information and documentation shall be maintained for a period of three years after the
expiration of the contract.
4. As part of its bid or proposal, the undersigned bidder or proposer shall provide to
Orange County a list of all instances within the past ten years where a complaint was
filed or pending against bidder or proposer in a legal or administrative proceeding
alleging that bidder or proposer discriminated against its subcontractors, vendors,
suppliers, or commercial customers, and a description of the status or resolution of that
complaint, including any remedial action taken.
5. As a condition of submitting a bid or proposal to Orange County the undersigned
bidder or proposer agrees to comply with the Orange County Non-discrimination
Ordinance. Falsification of this certification shall constitute a violation of the Orange
103
County Non-Discrimination Ordinance and shall be grounds for rejection of the bid or
proposal or termination of an existing contract, without fault or further obligation to
Orange County.
6. As a condition of submitting a bid or proposal to Orange County the undersigned
bidder or proposer agrees that Orange County may consider the information submitted
as part of this certification in its determination of the responsibility of the undersigned
bidder or proposer. The undersigned bidder or proposer, as the case may be, waives
the right to challenge the rejection of a bid or proposal when such rejection is based, in
its entirety, on information submitted as part of this certification.
The bidder or proposer certifies the undersigned has full authority to sign on its behalf.
By:
Printed Name and Title
On behalf of
Company or Corporate name
104
SUBMIT WITH PROPOSAL
Supplemental Vendor Information: HISTORICALLY UNDERUTILIZED BUSINESSES
Vendor Name: Date:
Per G.S. 143-128.4, Historically Underutilized Businesses (HUBs)consist of minority, women and disabled
business firms that are at least fifty-one percent (51%) owned and operated by an individual(s) who are
members of the following groups: Black, Hispanic, Asian American, American Indian, Female, Disabled,
Disadvantaged.
The Vendor shall respond to question No 1 and No 2 below.
1) Is Vendor a Historically Underutilized Business? ❑ Yes ❑ No
If yes, please select from the following:
Ethnicity: Gender Disabled
❑ Black ❑ Male ❑ Yes
❑ Hispanic ❑ Female ❑ No
❑ Asian American
❑ American Indian
2) Is Vendor Certified with North Carolina as a Historically Underutilized Business? ❑ Yes ❑ No
If so, state HUB classification:
Any questions concerning NC HUB certification, contact the North Carolina Office of Historically
Underutilized Businesses at (919) 807-2330.
AMPLE - 1` 1-1 _ t.] J 105
[Departmental Use Only]
TITLE
FY
NORTH CAROLINA
SERVICES AGREEMENT RFP/RFQ
ORANGE COUNTY
This Services Agreement (hereinafter"Agreement"), made and entered into this day
of , 20 , ("Effective Date") by and between Orange County, North Carolina a
political subdivision of the State of North Carolina(hereinafter,the "County")and , (hereinafter,
the "Provider").
WITNESSETH:
That the County and Provider, for the consideration herein named, do hereby agree as
follows:
1. Services
a. Scope of Work.
i) This Services Agreement("Agreement") is for services to be rendered by Provider
to County with respect to (insert type of project):
ii) By executing this Agreement, the Provider represents and agrees that Provider is
qualified to perform and fully capable of performing and providing the services
required or necessary under this Agreement in a fully competent, professional and
timely manner.
iii) Time is of the essence with respect to this Agreement.
iv) The services to be performed under this Agreement consist of Basic Services, as
described and designated in Section 3 hereof. Compensation to the Provider for
Basic Services under this Agreement shall be as set forth herein.
2. Responsibilities of the Provider
a. Services to be provided. The Provider shall provide the County with all services required
in Section 3 to satisfactorily complete the Project within the time limitations set forth
herein and in accordance with the highest professional standards.
b. Standard of Care.
i) The Provider shall exercise reasonable care and diligence in performing services
under this Agreement in accordance with the highest generally accepted standards
of this type of Provider practice throughout the United States and in accordance
with applicable federal, state and local laws and regulations applicable to the
performance of these services. Provider is solely responsible for the professional
Revised 01/24 1
106
quality, accuracy and timely completion and submission of all work related to the
Basic Services.
ii) Provider shall be responsible for all errors or omissions of its agents, contractors,
employees, or assigns in the performance of the Agreement. Provider shall correct
any and all errors, omissions, discrepancies, ambiguities, mistakes or conflicts at
no additional cost to the County.
iii) The Provider shall not, except as otherwise provided for in this Agreement,
subcontract the performance of any work under this Agreement without prior
written permission of the County. No permission for subcontracting shall create,
between the County and the subcontractor, any contract or any other relationship.
iv) Provider is an independent contractor of County. Any and all employees of the
Provider engaged by the Provider in the performance of any work or services
required of the Provider under this Agreement, shall be considered employees or
agents of the Provider only and not of the County, and any and all claims that may
or might arise under any workers compensation or other law or contract on behalf
of said employees while so engaged shall be the sole obligation and responsibility
of the Provider.
v) If activities related to the performance of this Agreement require specific licenses,
certifications, or related credentials Provider represents that it or its employees,
agents and subcontractors engaged in such activities possess such licenses,
certifications, or credentials and that such licenses certifications, or credentials are
current, active, and not in a state of suspension or revocation.
vi) Should this Agreement involve project designs, the construction or creation of
which is to be bid out or fulfilled by other contractors, and bidding or negotiation
with contractors produce prices which, when added to the other elements of the
approved total project cost, produce a cost that is in excess of the approved total
project cost,the Provider shall participate with the County in negotiation and design
adjustments to the extent such are necessary to obtain prices within the approved
total project cost. All activity of the Provider with respect to these matters shall
constitute Basic Services and shall be performed by the Provider without additional
compensation. If negotiation and design adjustments fail to bring costs within the
total project cost the County may reject all bids and Provider will redesign or reduce
portions of the project in an effort to reduce the bid prices to within the total project
cost and rebid the project. One such redesign is included within Basic Services. If
this second letting for bids does not produce bids that are within the approved total
project cost initially or after negotiations with the contractor the cost is not reduced
to an amount within the total project cost, the Provider is not obligated to engage
in further redesign.
3. Basic Services
a. Basic Services.
Revised 01/24 2
107
i) The Provider shall perform as Basic Services the work and services described
herein and as specified in the County's Request for Proposals or Request for
Qualifications (the "RFP") "RFP Number for " " issued
20 , and the Provider's proposal, which are fully incorporated and integrated
herein by reference together with Attachments (designate all attachments).
In the event a term or condition in any referenced document or attachment conflicts
with a term or condition of this Agreement the term or condition in this Agreement
shall control. Should such conflict arise the priority of documents shall be as
follows: This Agreement,the County's RFP together with attachments, Provider's
Proposal together with attachments.
ii) The Basic Services will be performed by the Provider in accordance with the
following schedule: (Insert milestones task list, dates and fees. If milestones are
not established mark N/A under Milestone Task 1.)
Milestone Task Milestone Date Milestone Fee
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
iii) Should County reasonably determine that Provider has not met the Milestone Dates
established in Section 3(a)(ii), County shall notify Provider of the failure to meet
the Milestone Date. The County, at its discretion may provide the Provider seven
(7) days to cure the breach. County may withhold the accompanying payment
without penalty until such time as Provider cures the breach. In the alternative,
upon Provider's failure to meet any Milestone Date the County may modify the
Milestone Date schedule. Should Provider or its representatives fail to cure the
breach within seven(7)days, or fail to reasonably agree to such modified schedule,
County may immediately terminate this Agreement in writing, without penalty or
incurring further obligation to Provider. This section shall not be interpreted to
limit the definition of breach to the failure to meet Milestone Dates.
4. Duration of Services
a. Term. The term of this Agreement shall be from to
b. Scheduling of Services
i) The Provider shall schedule and perform its activities in a timely manner so as to
meet the Milestone Dates listed in Section 3.
Revised 01/24 3
108
ii) Should the County determine that the Provider is behind schedule, it may require
the Provider to expedite and accelerate its efforts, including providing additional
resources and working overtime,as necessary,to perform its services in accordance
with the approved project schedule at no additional cost to the County.
iii) The Commencement Date for the Provider's Basic Services shall be
5. Compensation
a. Compensation for Basic Services. Compensation for Basic Services shall include all
compensation due the Provider from the County for all services satisfactorily (as
determined by the County)performed pursuant to this Agreement. The maximum amount
payable for Basic Services is Dollars($ ). In the event the amount stated
on an invoice is disputed by the County, the County may withhold payment of all or a
portion of the amount stated on an invoice until the parties resolve the dispute. Payment
for Basic Services shall become due and payable in direct proportion to satisfactory
services performed and work accomplished. Payments will be made as Project milestones
as set out in Section 3(a)(ii) are achieved up to the corresponding milestone fee. (For
example, Provider may invoice for the amount listed as the milestone fee corresponding
to the first milestone task upon County's acknowledgement of the satisfactory completion
of Task one. Upon the County's acknowledgement that the second Task has been
satisfactorily completed Provider may invoice for that corresponding milestone fee.)
Milestone fees shall be the maximum amount payable for its corresponding milestone task
which shall not be altered except by written amendment.
b. Additional Services. County shall not be responsible for costs related to any services in
addition to the Basic Services performed by Provider unless County requests such
additional services in writing and such additional services are evidenced by a written
amendment to this Agreement.
6. Responsibilities of the County
a. Cooperation and Coordination. The County has designated ( ) to act as the
County's representative with respect to the Project who shall have the authority to render
decisions within guidelines established by the County Manager or the County Board of
Commissioners and who shall be available during working hours as often as may be
reasonably required to render decisions and to furnish information.
7. Insurance
a. General Requirements. Provider shall obtain, at its sole expense, Commercial General
Liability Insurance,Automobile Insurance, Workers' Compensation Insurance, and any
additional insurance as may be required by County's Risk Manager as such insurance
requirements are described in the Orange County Risk Transfer Policy and Orange
County Minimum Insurance Coverage Requirements (each document is incorporated
herein by reference and may be viewed at
http://www.orangecountync.gov/departments/purchasing division/contracts.php.) If
Revised 01/24 4
109
County's Risk Manager determines additional insurance coverage is required such
additional insurance shall consist of (if no additional insurance required mark
N/A as being not applicable). Provider shall not commence work until such insurance is
in effect and certification thereof has been received by the County's Risk Manager.
8. Indemnity
a. Indemnity. To the extent authorized by North Carolina law the Provider agrees, without
limitation, to defend, indemnify and hold harmless the County from all loss, liability,
claims or expense, including attorney's fees, arising out of or related to the Project and
arising from property damage or bodily injury including death to any person or persons
caused in whole or in part by the negligence or misconduct of the Provider except to the
extent same are caused by the negligence or willful misconduct of the County. It is the
intent of this provision to require the Provider to indemnify the County to the fullest extent
permitted under North Carolina law.
9. Amendments to the Agreement
a. Changes in Basic Services. Changes in the Basic Services and entitlement to additional
compensation or a change in duration of this Agreement shall be made by a written
Amendment to this Agreement executed by the County and the Provider. The Provider
shall proceed to perform the Services required by the Amendment only after receiving a
fully executed Amendment from the County.
10. Termination
a. Termination for Convenience of the County. This Agreement may be terminated without
cause by the County and for its convenience upon seven (7) days prior written notice to
the Provider.
b. Other Termination. The Provider may terminate this Agreement based upon the County's
material breach of this Agreement; provided, the County has not taken all reasonable
actions to remedy the breach. The Provider shall give the County seven (7) days' prior
written notice of its intent to terminate this Agreement for cause. Either party may
terminate this Agreement upon notice to the other party that obligations pursuant to this
Agreement are made impractical due to declarations of emergency by Orange County or
by North Carolina due to events directly impacting Orange County. Both parties shall
remain responsible for all payment and performance due up to the receipt of such notice,
but shall have no further obligation or responsibility beyond that date provided the
terminating party has taken all reasonable steps to complete the performance of its
obligations.
c. Compensation After Termination.
i) In the event of termination, the Provider shall be paid that portion of the fees and
expenses that it has earned to the date of termination, less any costs or expenses
incurred or anticipated to be incurred by the County due to errors or omissions of
the Provider. Upon request of the County, the Provider shall submit to County all
Revised 01/24 5
110
relevant documentation, including but not limited to,job cost records, to support
its claims for final compensation.
ii) Should this Agreement be terminated,the Provider shall deliver to the County within
seven (7) days, at no additional cost, all deliverables including any electronic data
or files relating to the Project.
d. Waiver. The payment of any sums by the County under this Agreement or the failure of
the County to require compliance by the Provider with any provisions of this Agreement
or the waiver by the County of any breach of this Agreement shall not constitute a waiver
of any claim for damages by the County for any breach of this Agreement or a waiver of
any other required compliance with this Agreement.
e. Suspension. County may suspend the Basic Services and this Agreement at any time for
County's convenience and without penalty to County upon three (3) days' notice to
Provider. Upon any suspension by County,Provider shall discontinue the Basic Services
and shall not resume the Basic Services until notified to proceed by County.
11. Additional Provisions
a. Limitation and Assignment. The County and the Provider each bind themselves, their
successors, assigns and legal representatives to the terms of this Agreement. Neither the
County nor the Provider shall assign or transfer its interest in this Agreement without the
written consent of the other.
b. Governing Law. This Agreement and the duties,responsibilities, obligations and rights of
respective parties hereunder shall be governed by the laws of the State of North Carolina.
c. Compliance with Laws. Provider shall at all times remain in compliance with all
applicable local, state, and federal laws,rules, and regulations including but not limited to
all state and federal anti-discrimination laws, policies, rules, and regulations and the
Orange County Non-Discrimination Policy and Orange County Living Wage Policy(each
Orange County policy is incorporated herein by reference and may be viewed at
http://www.oran eg countync. og v/departments/purchasing division/contracts.php.) Any
violation of this requirement is a breach of this Agreement and County may immediately
terminate this Agreement without further obligation on the part of the County. This
paragraph is not intended to limit and does not limit the definition of breach to
discrimination. By executing this Agreement Provider affirms that Provider and any
subcontractors of Provider are and shall remain in compliance with Article 2 of Chapter
64 of the North Carolina General Statutes. By executing this Agreement Provider certifies
that Provider has not been identified, and has not utilized the services of any agent or
subcontractor identified, on the list created by the State Treasurer pursuant to
G.S. 147-86.58. By executing this Agreement Provider certifies that Provider has not been
identified, and has not utilized the services of any agent or subcontractor identified, on the
list created by the State Treasurer pursuant to G.S. 147-86.81.
d. Dispute Resolution. Any and all suits or actions to enforce, interpret or seek damages with
respect to any provision of, or the performance or non-performance of, this
Revised 01/24 6
111
Agreement shall be brought in the General Court of Justice of North Carolina sitting in
Orange County, North Carolina. It is agreed by the parties that no other court shall have
jurisdiction or venue with respect to such suits or actions. Binding arbitration may not be
initiated by either Party, however, the Parties may agree to nonbinding mediation of any
dispute prior to the bringing of a suit or action.
e. Entire Agreement. This Agreement, together with the RFP and its attachments and the
Proposal and its attachments, represents the entire and integrated agreement between the
County and the Provider and supersedes all prior negotiations, representations or
agreements, either written or oral. This Agreement may be amended only by written
instrument signed by both parties. Modifications may be evidenced by facsimile
signatures.
f. Severability. If any provision of this Agreement is held as a matter of law to be
unenforceable, the remainder of this Agreement shall be valid and binding upon the
Parties.
g. Ownership of Work Product. Should Provider's performance of this Agreement generate
documents,items or things that are specific to this Project such documents,items or things
shall become the property of the County and may be used on any other project without
additional compensation to the Provider. The use of the documents, items or things by the
County or by any person or entity for any purpose other than the Project as set forth in this
Agreement shall be at the full risk of the County.
h. Non-Appropriation and Government Action. Provider acknowledges that County is a
governmental entity, and the validity of this Agreement is based upon the availability of
public funding under the authority of its statutory mandate.
In the event that public funds are unavailable or not appropriated for the performance of
County's obligations under this Agreement, then this Agreement shall automatically
expire without penalty to County immediately upon written notice to Provider of the
unavailability or non-appropriation of public funds. It is expressly agreed that County shall
not activate this non-appropriation provision for its convenience or to circumvent the
requirements of this Agreement.
In the event of a change in the County's statutory authority, mandate or mandated
functions, by state or federal legislative or regulatory action, which adversely affects
County's authority to continue its obligations under this Agreement, then this Agreement
shall automatically terminate without penalty to County upon written notice to Provider
of such limitation or change in County's legal authority.
i. Signatures. This Agreement together with any amendments or modifications may be
executed electronically. All electronic signatures affixed hereto evidence the consent of
the Parties to utilize electronic signatures and the intent of the Parties to comply with
Article I IA and Article 40 of North Carolina General Statute Chapter 66.
j. Notices. Any notice required by this Agreement shall be in writing and delivered by
certified or registered mail, return receipt requested to the following:
Revised 01/24 7
112
Orange County Provider's Name &Address
Attention:
P.O. Box 8181
Hillsborough,NC 27278
IN WITNESS WHEREOF, the Parties, by and through their authorized agents, have hereunder
set their hands and seal, all as of the day and year first above written.
ORANGE COUNTY: PROVIDER:
By: By:
Printed Name and Title
Revised 01/24 8
113
ORANGE COUNTY-INTERNAL USE ONLY
Finance Information
Vendor Name: Vendor Contact Person: Phone: Address: City State:
Zip: Department: Amount: Purpose: Budget Code(s): Vendor#
Vendor Status with NCSOS: Vendor is a BOCC consultant: ❑Yes ❑No
Contract Details
Contract Type:❑ New ❑Amendment(Original Contract: )(Most Recent Amendment )
Effective Date End Date Notice Date (Notice Purpose )
Award
❑ Approved by Board(Agenda Date: ❑Made or Administered by
Signature Authority
- ❑ BOCC Express Delegation(Agenda Date:
- Policy 9.4: ❑Under$5,000; ❑Service Under$90,000; ❑Construction Under$250,000
- ❑ Budget Policy Section XV(Capital Improvement Project: )
Bidding
❑ Informal Bidding($30k-$90k); ❑Formal RFP($90k+); ❑Other(<$30k); ❑Exception(#-----)
Department Affirmation
❑ This agreement is approved as to technical form and content and I as Department Director affirmatively state
work on this project has not been initiated prior to execution of the agreement.
❑This agreement is approved as to technical form and content. Services related to this agreement have already
begun or been completed.Description of the nature of the emergency condition that was addressed:
Department Director's Signature Date:
Information Technologies
This agreement has been reviewed and is approved as to information technology content and specifications:
Office of the Chief Information Officer Date:
❑Inapplicable because no hardware/software purchases or related services
Risk Management
This agreement is approved for sufficiency of insurance standards,specifications,and requirements:
Office of the Risk Management Officer Date:
Financial Services
This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control
Act:
Office of the Chief Financial Officer Date:
Legal Services
This agreement is approved as to legal form and sufficiency:
Office of the County Attorney Date:
Clerk to the Board
All Docusign contracts must be copied to the Clerk upon completion: occlerkdocs@orangecountync.gov
The following signature block is for hard copies only and is not required for Docusign contracts:
Received for record retention:
Office of the Clerk to the Board Date:
114
Revised 01/24
115
Facility Standards for Evidence
• Exterior walls
The building materials should ideally consist of concrete blocks with concrete filled cells,
poured concrete walls, Tilt-up concrete walls, or other similar material. Other types of
prefab or modular construction may be suitable under some conditions, such as metal or
brick buildings.
• Interior walls
It is best to avoid sheetrock or drywall, as it can easily be penetrated. In the event drywall is
used, it should be backed with plywood, wire mesh, a double layer of drywall, or laminated
gypsum board. All interior walls should extend from the floor to the roof, or the floor pan of
the next level. This prevents access into a controlled area by climbing over a wall through a
suspended ceiling.
• Windows
The rooms, if possible, should be designed without windows. In the event windows are
present in an existing structure, they should be fitted with bars or mesh to enhance security
and discourage entry.
• Roof
The exterior roof should be constructed of materials that are resistant to entry and meets
current disaster resistant building codes for the risks associated with the location, i.e.:
tornado, hurricane, earthquake, or wild fire.
• Doors
Exterior doors should be metal clad with metal frames. The hinges to these doors should
always be located on the inside unless they are special security hinges.
Interior doors should be solid-core or metal clad. Half-doors or Dutch-doors, where
permitted by code, should be dead-bolted on both halves.
• Ventilation
The property room should be ventilated in a manner that controls heat, cold, humidity, and
odors. Special consideration should be given to DNA related storage areas to control heat
and humidity that tends to degrade biological evidence. Maintaining the room temperature
in a controlled environment (60 to 75 degrees, with relative humidity that does not exceed
60% is recommended).
Any area that is used for storing drugs should be independently ventilated in a manner that
noxious fumes are removed from the building, and not re-circulated into the building's
heating,ventilation, and air conditioning(HVAC) system.The proper design of a drug storage
area should include a "negative pressure" ventilation system that changes the air in the
storage room approximately 10-12 CPH (changes per hour).
116
Facility Standards for Evidence
Heating, air conditioning, and ventilation system duct or registers should be constructed to
prevent unauthorized entry into the secure storage area.
• Location
Vertical movement between floors may create both logistical and efficiency issues.
• Layout
A well-designed property room will provide office space for the property officer located
outside of the actual evidence storage area. Having the office adjacent to the storage area
provides a workstation that is not within the confines of the secure storage area.
The layout of the long-term storage areas should include separate enhanced security areas
for firearms, drugs, and money. Storage areas for general evidence should include
specifically designated storage areas for envelopes, paper bags, boxes, long items, bulky
items, biohazards, flammables, hazardous materials, items pending destruction, items
pending auction, Found Property, and Property for Safekeeping.
• Cold storage
Refrigerator and freezer units should be equipped with an alarm system to indicate if there
is a rise in temperature and/or equipment malfunction.The alarm should be monitored 24/7
by automatic notification to designated personnel.
• Vehicles
Ideally, all vehicles seized as evidence should be managed by the evidence custodian,
utilizing the same controls, limited access, and documentation afforded to all other types of
evidence. Vehicles stored outdoors should remain secure from the public.
• Security
No one other than property unit personnel should have keys or mechanical/electronic
access to the property storage areas.
A written access log should be maintained for ANYONE not assigned to the Property Unit.
Key card access is also recommended to track entry and exit into the facility.
All storage areas should be alarmed and monitored on a 24/7 basis. Storage rooms that
contain guns, money and drugs should be separately alarmed or independently zoned area
whenever possible. A separate silent duress alarm should be placed at the public release
area if evidence is stored somewhere off sight.
All doors into a secure area should be equipped with cameras in addition to those areas
where guns, money and drugs are stored. Including cameras where evidence is deposited,
such as counters and lockers, can validate when evidence was submitted as well as
confirming that evidence was indeed submitted. Camera installation should be considered
at the property release counter. Video equipment consisting of controllers and recording
117
Facility Standards for Evidence
devices should be in a secure location outside of evidence storage only accessible by the
property manager, as long as he or she does not have independent access to the storage
area.