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HomeMy WebLinkAboutAgenda 11-18-2025; 8-d - Fiscal Year 2025-26 Budget Amendment #4 1 ORD-2025-038 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: November 18, 2025 Action Agenda Item No. 8-d SUBJECT: Fiscal Year 2025-26 Budget Amendment #4 DEPARTMENT: County Manager's Office ATTACHMENT(S): INFORMATION CONTACT: Attachment 1. Year-to-Date Budget Kirk Vaughn, (919) 245-2153 Summary for Budget Amendment 3 - CORRECTED Attachment 2. Year-to-Date Budget Summary Attachment 3. Fee Schedule Update PURPOSE: To approve budget, grant, and capital project ordinance amendments for Fiscal Year 2025-26. Correction 1. In Budget Amendment #3 approved at the Board's October 21, 2025 Business meeting, the Financial Impact was incorrectly calculated (several items in the abstract impacted multiple funds simultaneously). The corrected Financial Impact for Budget Amendment #3 should read as follows, and an updated Year-to-Date Budget Summary reflecting these corrections is attached: FINANCIAL IMPACT: The budget, grant, and capital ordinance amendments increases the authorization in the General Fund by $222,633, Multi-Year Grant Fund by $220,067, Emergency Telephone Fund by $374,358, Community Development Fund by $232,652, Visitors Bureau Fund by $19,047, County Capital Fund by $367,441, County Capital Reserve Fund by $56,076, Article 46 Fund by $1,153,072, DSS Client Fund by $48,866, Communications Towers Trust Fund by $13,000, Asset Forfeiture fund by $29,763, and ARPA Fund by $179,729. ALIGNMENT WITH STRATEGIC PLAN: This item supports: • GUIDING PRINCIPLE — COMMUNICATION AND AWARENESS We provide information and opportunities for engagement in a transparent manner so that all in our community have knowledge, understanding, and a voice. 2 Informational Technologies 2. Information Technologies is required to update existing Structured Query Language (SQL) Server licenses and purchase additional licenses to be in compliance as part of the County's annual Microsoft Agreement. SQL licenses are used for the County's database servers. This amendment allocates $107,976 from the County Capital Reserve Fund and appropriates these funds within the General Fund. With approval of this item, the remaining unaudited balance in the County Capital Reserve Fund will be $41,196. ALIGNMENT WITH STRATEGIC PLAN: This item supports: • MISSION STATEMENT — Orange County is a visionary leader in providing governmental services valued by our community, beyond those required by law, in an equitable, sustainable, innovative and efficient way. Housing 3. Longtime Homeowners Assistance - The Town of Carrboro and the Town of Chapel Hill have contracted with the County's Housing Department to supplement the Longtime Homeowners Assistance Program specifically for the towns' residents. The Town of Carrboro will provide an additional $45,000 to offset the tax bills of eligible residents in the town, and the Town of Chapel Hill will provide an additional $75,000 for its eligible residents. 4. Rapid Rehousing — Compass Center - The Orange County Rapid Re-Housing program was approved to receive a grant transfer that was awarded to The Women's Center, Inc (dba Compass Center) in the FY24 Continuum of Care (CoC) competition. This grant award is $208,976, and the performance period is January 1, 2026 — December 31, 2026. The program is administered in the Orange County Housing Department with assistance and oversight from the Orange County Partnership to End Homelessness. The program provides supportive services and rental assistance to people who are currently experiencing homelessness in Orange County AND are actively fleeing domestic violence. This budget amendment will renew a time-limited Rapid Rehousing Specialist III (position 1406) through December 31, 2026, provides for the receipt of these funds in the Community Development Fund, and establishes the following project ordinance: Rapid Rehousing - Compass Center($208,976) - Project#47479 Revenues for this project: Current FY 2025-26 FY 2025-26 FY 2025-26 Amendment Revised Grant Revenue $322,624 $208,976 $531,600 Total Project Funding $322,624 $208,976 $531,600 Appropriated for this project: Current FY 2025-26 FY 2025-26 FY 2025-26 Amendment Revised Project Expenditures $322,624 $208,976 $531,600 Total Costs $322,624 $208,976 $531,600 3 ALIGNMENT WITH STRATEGIC PLAN: This item supports: • GOAL 3: HOUSING FOR ALL OBJECTIVE 1. Allocate predictable funding sources to contribute or support adding to affordable housing stock. OBJECTIVE 2. Address need and any policy barriers to increase access to emergency shelter beds and other low-barrier housing including eviction diversion. OBJECTIVE 3. Invest in permanent supportive housing. Asset Management Services 5. The Asset Management Services Department proposes installing dehumidification units at Hillsborough Commons to better control humidity in the building during the summer months. Based on quoted pricing, the cost is proposed to be debt financed at $33,000. This will reduce future year Capital Investment Plan requests for this item. This budget amendment appropriates $33,000 in debt financing and increases the following project ordinance within the County Capital Fund: HVAC Projects ($33,000) - Project#11002 Revenues for this project: Current FY 2025-26 FY 2025-26 FY 2025-26 Amendment Revised Alternative Financing $4,111,325 $33,000 $4,144,325 Total Project Funding $4,111,325 $33,000 $4,144,325 Appropriated for this project: Current FY 2025-26 FY 2025-26 FY 2025-26 Amendment Revised Project Expenditures $4,111,325 $33,000 $4,144,325 Total Costs $4,111,325 $33,000 $4,144,325 ALIGNMENT WITH STRATEGIC PLAN: This item supports: • GOAL 1: ENVIRONMENTAL PROTECTION AND CLIMATE ACTION OBJECTIVE 2. Invest in our infrastructure to reduce the environmental impact of the County fleet/facilities and improve safety. Transportation Services 6. Orange County Transportation Services was awarded Federal Transit Administration (FTA) Section 5307 capital funding of$408,055 during Federal Fiscal Years 2021-2023 to support the procurement and installation of six (6) Electric Vehicle (EV) charging stations. These additional EV charging stations will support the expanding Orange County Public Transportation EV fleet. This grant requires a local match of $102,014, resulting in a total project cost of $510,069. Orange County Transportation Services has also been awarded FTA Section 5307 capital funding of$208,193 during Federal Fiscal Year 2024 and 2025 to support the procurement and installation of Automatic Passenger Counter (APC) systems on six (6) fixed-route 4 transit vehicles, installation of new and replacement bus stop signage, and bus parking lot resurfacing and improvement projects at the transit operations facility. This grant requires a local match of $70,049, resulting in a total project cost of $278,242. This budget amendment increases the Fund Balance appropriation and transfers $172,063 to the County Capital Fund within the General Fund. This budget amendment also recognizes $616,248 in capital grant funding and appropriates $788,311 in expenses within the County Capital Fund, outside of the General Fund and creates the following budget ordinance: OCPT 5307 Capital Award($788,311) - Project#30085 Revenues for this project: Current FY 2025-26 FY 2025-26 FY 2025-26 Amendment Revised Transfer from General Fund $0 $172,063 $172,063 Grants $0 $616,248 $616,248 Total Project Funding $0 $788,311 $788,311 Appropriated for this project: Current FY 2025-26 FY 2025-26 FY 2025-26 Amendment Revised Project Expenditures $0 $788,311 $788,311 Total Costs $0 $788,311 $788,311 ALIGNMENT WITH STRATEGIC PLAN: This item supports: • GOAL 4: MULTI-MODAL TRANSPORTATION OBJECTIVE 1. Identify priorities and resources necessary to implement the Orange County Transit Plan. OBJECTIVE 2. Increase community awareness of all modes of transportation including transit, bike and pedestrian, vehicle, and all other modes. OBJECTIVE 4. Coordinate transit investments with municipal and county land use planning to reduce vehicle miles travelled and to provide more equitable access to shopping, employment, medical centers, college campuses, etc. Department of Social Services 7. At the end of FY 2024-25, the County had $3,473 in unspent State funded Juvenile Crime Prevention Council (JCPC) administration funds. These funds transferred to Fund Balance at the end of the fiscal year. This amendment draws the $3,473 from Fund Balance so the funds can be returned to the State as required by JCPC policy. ALIGNMENT WITH STRATEGIC PLAN: This item supports: • GOAL 2: HEALTHY COMMUNITY OBJECTIVE 4. Reduce impacts and barriers for justice-involved children and adults through deflection, diversion, therapeutic interventions, and re-entry support, including housing. 5 Emergency Services 8. The FY 2025-26 Approved Fee Schedule included Emergency Medical Service (EMS) ambulatory fees at 175% of the Centers for Medicare/Medicaid Services (CMS) current allowable rate. This budget amendment updates the mileage fee to be consistent with the 175% of the current CMS allowable rate and to amend the language of the fee schedule including the Healthcare Common Procedure Coding System (HCPCS) billing codes. The budgetary impact will be reviewed and submitted as part of the Manager's FY 2026-27 Recommended Budget. Fee Type 2024 175% CMS Allowable 2025 175% CMS Allowable Rate Rate Mileage 15.65/mile 16.01/mile ALIGNMENT WITH STRATEGIC PLAN: This item supports: • GOAL 2: HEALTHY COMMUNITY OBJECTIVE 5. Invest in, support, train, and retain our community safety, health, and emergency services employees and direct care workforce. OBJECTIVE 6. Provide sustainable, equitable, and high-quality community safety and emergency services to meet the community's evolving needs. Visitors Bureau 9. The Visitors Bureau is requesting use of $30,000 of its available unassigned fund balance for tourism initiatives. These funds will be utilized to provide marketing for the Savannah Bananas baseball games that will be held in Orange County in 2026. This budget amendment provides for the $30,000 appropriation from the Visitors Bureau Unassigned Fund Balance. With this appropriation, an estimated, un-audited $238,116 will remain in reserves, which represents 7% of the budgeted expenditures. ALIGNMENT WITH STRATEGIC PLAN: This item supports: • GOAL 6: DIVERSE AND VIBRANT ECONOMY OBJECTIVE 1. Provide family-oriented and inclusive programming or other cultural events for residents and visitors. FINANCIAL IMPACT: The budget, grant, and capital ordinance amendments increases the authorization in the General Fund by $403,512, the Community Development Fund by $208,976, the Visitors Bureau Fund by $30,000, the County Capital Fund by $821,311 and the County Capital Reserve by $107,976. RECOMMENDATION(S): The Manager recommends the Board approve the budget, grant, and capital project ordinance amendments for Fiscal Year 2025-26. 6 Year-To-Date Budget Summary Fiscal Year 2025-26 CSLRF Grants Emergency Community Visitors County County Article 46 DSS Client Communications Drug Fund Budget Summary General Fund Fund Fund Telephone Development Bureau Capital Capital Sales Tax Fund Towers Trust Forfeiture Fund Fund Fund Reserve Fund Fund Fund Original Budget Revenue $298,315,586 $0 $283,500 $365,006 $1,066,592 $2,838,666 $36,635,068 $0 $6,391,998 $0 $0 $0 Interfund Transfer Revenue $665,729 $0 $0 $0 $0 $0 $1,400,000 $0 $0 $0 $0 $0 Fund Balance Appropiation $7,056,130 $0 $0 $54,056 $513,671 $482,444 $0 $0 $0 $0 $0 $0 Total Original Budget $306,037,445 $0 $283,500 $419,062 1 $1,580,263 1$3,321,110 1$38,035,068 1 $0 1$6,391,998 $0 $!$14,000 $0 Additional Revenue Received Through Budget Amendment#3(October 21 st) Grant Funds $623,113 $1,050,155 $374,358 $434,877 $7,523 $286,050 $73,632 Non Grant Funds $163,489 $179,729 $128,811 -$37,500 $1,153,072 $62,754 Additional Interfund Transfer Revenue $21,285 $18,270 $118,891 0Additional Fund Balance Appropriation -$251,647 $17,500 $56,076 0 Total Amended Budget $306,593,685 $179,729 $1,480,736 $793,420 $2,015,140 $3,346,133 $38,402,509 $56,076 $7,545,070 $136,386 $29,763 Dollar Change in 2025-26 Approved Budget $556,240 $179,729 $1,197,236 $374,358 $434,877 $25,023 $367,441 $56,076 $1,153,072 $136,386 $29,763 Change in 2025-26 Approved Budget 0.18% 100.00% 422.31% 89.33% 27.52% 0.75% 0.97% 100.00% 18.04% 100.00% % 100.00% 7 Year-To-Date Budget Summary Fiscal Year 2025-26 Community Visitors County Fund Budget Summary General Fund Development Bureau County Capital Fund Fund Capital Reserve Original Budget Revenue $298,315,586 $1,066,592 $2,838,666 $36,635,068 $0 Interfund Transfer Revenue $665,729 $0 $0 $1,400,000 $0 Fund Balance Appropiation $7,056,130 $513,671 $482,444 $0 $0 Total Original Budget $306,037,445 $1,580,263 $3,321,110 $38,035,068 $0 Additional Revenue Received Through Budget Amendment #4 (November 18th) Grant Funds $743,113 $643,853 $7,523 $927,048 Non Grant Funds $163,489 -$4,500 Additional Interfund Transfer Revenue $129,261 $290,954 Additional Fund Balance Appropriation -$76,111 $47,500 $164,052 Total Amended Budget $306,997,197 $2,224,116 $3,376,133 $39,248,570 $164,052 Dollar Change in 2025-26 Approved Budget $959,752 $643,853 $55,023 $1,213,502 $164,052 Change in 2025-26 Approved Budget 0.31%1 40.74%1 1.66% 3.19%1 100.00% Attachment 3. Emergency Services Department Fee Schedule Revisions 8 Last Description Current Fee Proposed Change Revision Notes Emergency Management Emergency Medical Code Fee Type Current Fee Amended Fee Last Update EMS Operating Costs have increased significantly;personnel cost,medical supplies,and equipment. Increased call volume is also driving increased wear and 175%of Current CMS allowable rate tear of vehicles and their associated A0425 Mileage 15.65/mile (FY25 Rate:$16.01/mile) 2024 equipment. Update Fee title to"Ambulance response and A0998/A0999 I Advanced Life Support-1(Non-Transport) $150.00 $150.00 2005 treatment,no transport"