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HomeMy WebLinkAboutAgenda - 06-27-2002 - 8s r 1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: June 27, 2002 Action Ageppa Item No. —S SUBJECT: Bid Award: Whitted Parking Lot Paving Project DEPARTMENT: Purchasing & Central Services PUBLIC HEARING: (YIN) No ATTACHMENT(S): INFORMATION CONTACT: Pam Jones (919) 245-2652 Bid Tabulation Parking Memorandum to Whitted TELEPHONE NUMBERS: Employees Hillsborough 732-8181 Chapel Hill 968-4501 Durham 688-7331 Mebane 336-227-2031 PURPOSE: To consider awarding a bid for paving two (2) parking lots at the Whitted Building, 300 West Tryon Street, Hillsborough, NC. BACKGROUND: Sufficient parking at the Whitted Building continues to be a challenge. The County has recently taken several steps in an attempt to address parking issues, including relocating the Orange Public Transportation buses off-site and designating lots for public and employee parking (see attached memorandum to employees from the Manager). One of the primary mechanisms to maximize existing parking, however, is to pave the lots. Engineering estimates indicate that the number of cars parked can be increased by up to 25% on a paved lot in which the spaces are marked. Specifications were prepared by MANA Engineers to pave two (2) lots; one at the comer of Tryon and Hassell Streets and the other which lies to the east of the Whiffed Building with entry off Tryon Street. Bids were solicited on June 5, 2002, with three responsive bids received. The bids ranged from $60,500 to $99,823 (see attached tabulation). The engineering estimates for this work were in the range of$75,000. The low bid as submitted by Patriot Builders for $60,500 reflects the current, much improved bid climate and is recommended for award. If approved by the Board, the work would be carried out in July 2002. FINANCIAL IMPACT: Funds are currently available in the Whitted Human Services Capital Project to cover the cost of the parking improvements outlined in the Background section. The Board approved the appropriation of pay-as-you-go funds to this project in previous fiscal years. RECOMMENDATION(S): The Manager recommends that the Board award the bid for paving two (2) parking lots at the Whiffed Building to Patriot Builders in an amount of$60,500; and authorize the Purchasing Director to execute the appropriate paperwork pursuant to the specifications, drawings as prepared by MANA Engineering, and the bid response dated June 5, 2002 as submitted by Patriot Builders. 2 BID TABULATION Bid Description: WHITTED PARKING LOT PAVING Closing Date: June 5, 2002 Closing Time: 2:00 p.m. Award Recommendation: Patriot Builders/ $60,500 Bidder License Number Bid Bond Bid Amount Patriot Builders 29728 Yes $60,500 Triangle Grading 77456 No $76,930 and Paving Arthur- 72459 Yes $99,823 Thom son/APAC 3 Memorandum TO: Employees in the Whiffed Building From: John Link, County Manager RE: Parking Plan for Whitted Date: May 15, 2002 As many of you know, there will be some exciting improvements occurring at the Whitted Building in the near future, including: • The installation of a new heating and air conditioning system; • The renovation of the clinic area of the Health Department; and • The long-awaited paving of some of your parking areas. You will be hearing more about the heating and air conditioning system replacement and other renovation projects as their commencement date gets closer. However, I wanted to share some good news about the parking situation with you now. Plans are currently underway to design and pave the parking lots on Hassell Street across from the bus parking lot and the east parking lot off of Tryon Street. We will also be making improvements to the bus parking lot and the rear lot off of Hassell Street, although they are not targeted for paving. We will move forward with the bidding of the project following approvals by the Town of Hillsborough and the NC Erosion Control (April/May). We estimate that the County Commissioners should approve the project such that work can commence in July with completion within 30-45 days. In the meantime, there is an immediate need to address the parking at your building. You are probably all aware that citizens have sent a petition to the County recently because of their inability to find adequate parking. In order to provide some organization to the parking situation and to render a higher level of service to our customers, I asked members of my Staff and Department Heads at your facility to recommend a parking plan for the facility. I endorsed the resulting plan that will go into effect on June 3, 2002 as follows: • The OPT buses have been re-located to the Public Works compound • Appropriate signage will be posted by the Public Works Department designating the following parking areas as "Public Parking Only": • Hassell Street lot across from the bus parking lot (to be paved); and ■ The existing bus parking lot (to be improved). • Appropriate signage will be posted by the Public Works Department designating the following parking areas as "Employee Parking": • The east parking lot off of Tryon Street (to be paved); ;and • The rear parking lot off of Hassell Street (to be improved). a • Employees are requested to park only in the lots and refrain from on-street parking. • Employees are not to park in the service/delivery spaces at the west end of the Whiffed Building. • Hangtags for employees to display in their vehicle will be issued so we can monitor the effectiveness of the plan. This plan will provide one paved and.one unpaved parking area for both the employee population in the building and the citizens who come there to seek service. Based on the client flow and employee count as expressed by the Departments, it appears that the designated lots will provide sufficient parking for both employees and clients/ patrons visiting the facility, particularly after the lots have been paved. We will, however, monitor the parking patterns and make changes as may be necessary. As is the case with most new initiatives, there will be a time of adjustment to this parking plan. I feel that implementation will make a better parking situation for all. The success depends on each employee doing their part, however, to park only in the areas designated for employee parking. I will personally monitor the success of the plan and the employee participation. If you have questions or comments, I invite you to speak directly to your Department Head or to me. Thanks.