HomeMy WebLinkAboutAgenda - 02-17-2003-8hORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: February 17, 2003
Action Agenda
Item No. 8' ~'1
SUBJECT• Budget Amendment #8
DEPARTMENT: Budget PUBLIC HEARING: (Y/N) No
ATTACHMENT (S):
Attachment 1. Budget as Amended
Spreadsheet
INFORMATION CONTACT:
Donna Dean 245-2151
Attachment 2. Senior Citizen Health TELEPHONE NUMBERS:
Promotion Program Grant Hillsborough 732-8181
Project Ordinance Chapel Hill 968-4501
Durham 688-7331
Mebane 336-227-2031
PURPOSE: To approve budget ordinance and grant project ordinance amendments for fiscal year
2002-03.
BACKGROUND:
Department of Social Services
The Department of Social Services has received notification from the State of additional Crisis
Intervention funds totaling $65,798 to be used for crisis related living needs (such as utility bill
assistance) by citizens who are "medically at risk". These additional funds bring the current
budget for this program to $199,015 for FY 2002-03. This budget amendment provides for the
receipt of these State funds. (See Attachment 1, column #1)
2. The Department of Social Services has also received notification from the State of additional
Energy Administration funds totaling $8,570 to be used to offset the costs of staff administering
the Crisis Intervention Program. These additional funds bring the current budget for this program
to $28,488 for FY 2002-03. This budget amendment provides for the receipt of these State
funds. (See Attachment 1, column #2).
Department on Aging
3. The Department on Aging has received grant funds in the amount of $5,000 from Strowd Roses,
Inc. to help underwrite the costs of its Fit Feet Foot Health Care Clinic. This Wellness Program
was established in 2001 with start-up funds from the Triangle Community Foundation and
enables the Department to continue foot care programs for seniors at the Central Orange,
Chapel Hill, and Northside Senior Centers. No additional County funds are required for the
receipt of these funds. This budget amendment provides for the receipt of these grant funds.
(See Attachment 2, Senior Citizen Health Promotion Program Grant Project Ordinance).
4. The Department on Aging has also received additional funds totaling $37,632 from Triangle J
Area Agency on Aging and $19,000 from United Way funds to be used for programs in the
Wellness Project. This project develops comprehensive and coordinated County health
promotion and disease prevention programs for senior citizens through a partnership of public
agencies, University Health Affairs, and private groups. This budget amendment provides for the
receipt of these additional funds. (See Attachment 2, Senior Citizen Health Promotion Program
Grant Project Ordinance).
Emergency Management
5. Orange County has received notification from the Department of Justice (DOJ) of receipt of grant
funds totaling $50,610 from the Department of Justice (DOJ) for the purchase of equipment to
help protect public safety personnel from terrorism. These are 100% federal funds, and require
no matching funds from the County. These funds will be used to outfit all Sheriff and Police
Cars, Fire Trucks, both town and volunteer departments, EMS units and the Health Department
with gas masks rated to protect personnel from chemical and biological attacks, as well as
industrial chemical accidents. This budget amendment provides for the receipt of these grant
funds. (See Attachment 1, column #5).
6. At its February 4, 2003 meeting, the Board of County Commissioners approved the purchase of
nine (9) workstations as well as upgrading the Computer Aided Dispatch (CAD) system used in
the 9-1-1 Center and the Sheriff's Office. This budget amendment provides for the transfer of
funds totaling $83,685 from the Emergency Telephone System Fund's fund balance to the
Emergency Telephone System's operating fund to purchase these workstation upgrades. (See
Attachment 1, column #6).
Non-Departmental
7. At its February 4, 2003 meeting, the Board of County Commissioners approved a memorandum
of agreement with the Orange County Dispute Settlement Center to plan and conduct focus
groups for soliciting input on the operation of the Orange County Animal Shelter. The
consultation costs for the focus groups/enhanced public input assessment is $7,000. In addition,
approximately $1,000 is needed to cover the cost of supplies and other expenses associated
with the focus groups. The Board approved the appropriation of $8,000 from the Commissioners
Contingency account to cover the total projected cost of the assessment. This budget
amendment provides for this appropriation. With this appropriation, budgeted funds totaling
$42,000 remain in this contingency account. (See Attachment, column #7).
8. At its January 21, 2003 meeting, the Board of County Commissioners approved the
appropriation of $61,735 from the Human Services Safety Net reserve account to the
Department of Social Services for families in need of Emergency Assistance services. This
budget amendment provides for this appropriation from the Human Services Safety Net reserve
account. With this appropriation, budgeted funds totaling $238,265 remain in this reserve
account. (See Attachment 1, column #8).
Human Rights and Relations
9. At its February 4, 2003 meeting, the Board of County Commissioners accepted grant funds
totaling $1,500 from the North Carolina Martin Luther King, Jr. Commission on behalf of the
Orange County Human Relations Commission and the Department of Human Rights and
Relations. These funds will be used to partially fund events and activities designed to bring
together Orange County residents of various racial and ethnic backgrounds, while fostering
understanding, acceptance, and a cooperative spirit among them. This budget amendment
provides for the receipt of these funds. (See Attachment 1, column #9).
FINANCIAL IMPACT: Financial impacts are included in the background information above.
RECOMMENDATION (S): The Manager recommends that the Board of County Commissioners
approve the attached budget ordinance and grant project ordinance.
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Attachment 2
Senior Citizen Health Promotion Program
Grant Project Ordinance
Project Number 11-671
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section
13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is
hereby adopted.
Section 1. This project authorized is the Senior Citizen Health Promotion Program to develop
a comprehensive and coordinated County health promotion and disease prevention
program for citizens involving a partnership of public agencies, University Health
Affairs and private groups.
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Section 2.The officers of the County are hereby directed to proceed with the grant project in
accordance with the mutual cooperation agreement between the County and the
University of North Carolina at Chapel Hill, as approved by the Board of County
Commissioners on June 30, 1997.
Section 3.The following revenue is anticipated to be available to complete this project
Grant Funds (1994-95)
Grant Funds (1995-96)
Grant Funds (1996-97)
Grant Funds (1997-98)
Fees for Service (1997-98)
Grant Funds (1998-99)
Fees for Service (1998-99)
Grant Funds (1999-00)
Fees for Service (2000-01)
Grant Funds (2000-01)
Grant Funds (2001-02)
Grant Funds (2002-03)
Total Revenue
Section 4. The following amount is appropriated for this project:
Human Services -Senior Citizen Health Promotion
$32,539
$37,498
$33,779
$52,434
$14,835
$57,645
$12,000
$69,250
$24,000
$49,668
$80,364
$142,588
$606,600
$606,600
Section 5.The finance officer is hereby directed to maintain within the Grant Project sufficient
specific detailed accounting records to provide the accounting to the grantor
agency.
Section 6.Funds may be advanced from the General Fund for the purpose of making
payments due. Reimbursement requests should be made to the grantor agency in
an orderly and timely manner.
Attachment 2
Section 7.Copies of this grant project ordinance shall be made available to the finance officer
for direction in carrying out this project.
Section 8.Positions authorized through this grant project ordinance include:
1.OFul1 Time Equivalent Senior Health Public Educator
This position is authorized through June 30, 2003. Subsequent funding in future
years is contingent upon the availability of grant funds.
Section 9.This ordinance supersedes all previous "Senior Citizen Health Promotion" Grant
Project Ordinances.
Section 10. This project, originally adopted May 2, 1994 and subsequently amended, is in
effect through June 30, 2003.
Adopted this 17th day of February 2003.