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HomeMy WebLinkAbout2025-641-E-AMS-Smith Sinnett Architecture-Add additional design for Medical Records room and interview room per HD requestRevised 01/24 NORTH CAROLINA CONTRACT AMENDMENT ORANGE COUNTY THIS CONTRACT AMENDMENT (“Amendment”) is made and entered into this 6th day of October, 2025 by and between ORANGE COUNTY (hereinafter referred to as “County”) and Smith Sinnett Architecture, P.A., (hereinafter referred to as “Provider”). WITNESSETH: THAT WHEREAS, the County and Provider entered into a contract dated August 26, 2024, (hereinafter the “Original Agreement”), for the provision of services for Professional Services; and WHEREAS, the County and Provider desire to amend the Original Agreement while keeping in effect all terms and conditions of the Original Agreement not inconsistent with the terms and conditions set forth below. NOW THEREFORE, for and in consideration of the mutual covenants and agreements made herein, the parties agree to amend the Original Agreement as follows: 1. In order to ensure the completion of the Services identified in the term of the Original Agreement is amended to reflect an end date by which all Services shall be completed of March 31, 2026. 2. Exhibit A to the Original Agreement is amended by adding the following tasks and services to the Services to be provided by the Consultant: Professional Services for renovating the medical records room and two interview rooms. 3. Article 7, Section 7.2.7 is amended to reflect a maximum payable not-to-exceed amount of Six Thousand, Eight Hundred Dollars ($6,800.00). 4. Except for the changes made herein, the Original Agreement shall remain in full force and effect to the extent it is not inconsistent with this Amendment. In the event there is a conflict between the terms of the Original Agreement and the terms of this Amendment, this Amendment shall control. IN TESTIMONY WHEREOF, this Amendment has been executed by the parties hereto, as of the date first above written. ORANGE COUNTY PROVIDER ______________________________ __________________________________ Travis Myren Scott McConnell, Principal ________ Smith Sinnett Architecture, P.A. County Manager ________ Docusign Envelope ID: B251BA91-0C7C-425D-9830-EBB27AE3655F 10/6/202510/14/2025 Revised 01/24 ORANGE COUNTY—INTERNAL USE ONLY ______________________________________________________________________________ Finance Information Vendor Name: Smith Sinnett Architecture, P.A. Vendor Contact Person: Scott McConnell (smcconnell@smithsinnett.com) Phone: 919.781.8582 Address: 4600 Lake Boone Trail Ste 205 City Raleigh State: NC Zip: 27607 Department: AMS/HD Amount: $6800.00 Purpose: Add additional design for Medical Records room and interview room per HD request Budget Code(s): 61370035- 870000-30012 Vendor # 64733 Vendor Status with NCSOS: Current - Active Vendor is a BOCC consultant: Yes No Contract Details Contract Type: New Amendment (Original Contract: 8/26/2024) (Most Recent Amendment 10/6/2025) Effective Date 10/6/2025 End Date 03/30/2026 Notice Date (Notice Purpose ) Award Approved by Board (Agenda Date: ); Made or Administered by AMS Signature Authority - BOCC Express Delegation (Agenda Date: ) - Policy 9.4: Under $5,000; Service Under $90,000; Construction Under $250,000 - Budget Policy Section XV (Capital Improvement Project: 30012) Bidding Informal Bidding ($30k-$90k); Formal RFP ($90k+); Other (<$30k); Exception(#RFQ 367-OC5400) Department Affirmation This agreement is approved as to technical form a nd content and I as Department Director affirmatively state work on this project has not been initiated prior to execution of the agreement. This agreement is approved as to technical form and content . Services related to this agreement have already begun or been completed. Description of the nature of the emergency condition that was addressed: Department Director’s Signature ________________________________________ Date: ________ Information Technologies This agreement has been reviewed and is approved as to information technology content and specifications: Office of the Chief Information Officer___________________________________ Date: ________ Inapplicable because no hardware/software purchases or related services Risk Management This agreement is approved for sufficiency of insurance standards, specification s, and requirements: Office of the Risk Management Officer___________________________________ Date: _________ Financial Services This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act: Office of the Chief Financial Officer ____________________________________ Date: _________ Legal Services This agreement is approved as to legal form and sufficiency: Office of the County Attorney __________________________________________Date: ________ Clerk to the Board All Docusign contracts must be copied to the Clerk upon completion: occlerkdocs@orangecountync.gov The following signature block is for hard copies only and is not required for Docusign contracts: Received for record retention: Office of the Clerk to the Board __________________________________________Date:_________ Docusign Envelope ID: B251BA91-0C7C-425D-9830-EBB27AE3655F 10/7/2025 10/13/2025 10/13/2025 10/13/2025 Revised 01/24 Docusign Envelope ID: B251BA91-0C7C-425D-9830-EBB27AE3655F 1 Angel Barnes From:Drew Wilgus <dwilgus@smithsinnett.com> Sent:Wednesday, September 3, 2025 9:21 AM To:Angel Barnes Cc:Scott Mcconnell Subject:FW: Southern office mods proposal Attachments:SSA Southern Office Reno 9-3-25.pdf CAUTION: External email. Do not click links or open attachments unless verified. Report suspicious emails with the Phish Alert Button located on your Outlook menu bar on the Home tab. Angel, For the modifications at Southern, attached is the proposal from PDC for their work. For our work to do the documentation and submit for permitting (I confirmed CH wants a building permit), we would propose $2600. SSA: $2600 PDC: $4200 Total: $6800 Let us know if you wish to proceed. Thanks, Drew Wilgus, AIA, LEED AP Associate smithsinnett ARCHITECTURE 4600 Lake Boone Trail | Suite 205 | Raleigh, NC 27607 M.919.455.4227 | O.919.781.8582 | smithsinnett.com facebook | linkedin | instagram | youtube From: Steve Campbell <scampbell@pdcengineers.com> Sent: Wednesday, September 3, 2025 7:52 AM To: Drew Wilgus <dwilgus@smithsinnett.com> Cc: Jason Vincik <jvincik@pdcengineers.com>; Thomas Caswell <tcaswell@pdcengineers.com> Subject: RE: Southern office mods proposal Please let me know if you have any questions. Thanks Docusign Envelope ID: B251BA91-0C7C-425D-9830-EBB27AE3655F 2 From: Drew Wilgus <dwilgus@smithsinnett.com> Sent: Tuesday, September 2, 2025 9:33 AM To: Steve Campbell <scampbell@pdcengineers.com> Cc: Jason Vincik <jvincik@pdcengineers.com>; Thomas Caswell <tcaswell@pdcengineers.com> Subject: Southern office mods proposal Good morning, SƟll looking for a proposal on this. Plan on 2 site visits. Thanks! Drew Wilgus, AIA, LEED AP Associate smithsinnett ARCHITECTURE 4600 Lake Boone Trail | Suite 205 | Raleigh, NC 27607 M.919.455.4227 | O.919.781.8582 | smithsinnett.com Docusign Envelope ID: B251BA91-0C7C-425D-9830-EBB27AE3655F 3 facebook | linkedin | instagram | youtube Docusign Envelope ID: B251BA91-0C7C-425D-9830-EBB27AE3655F SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY 8/19/2025 Foundation Risk Partners Corp. 8936 N Pointe Executive Park Dr,Suite 180 Huntersville NC 28078-4809 Ashley Hill 704-799-1600 704-799-2955 ahill2@foundationrp.com RLI Insurance Company 13056 SMITSIN-02 Travelers Casualty and Surety Company 19038SmithSinnettArchitecture,P.A. 4600 Lake Boone Trail Suite 205 Raleigh NC 27607 1938737494 A X 2,000,000 X 1,000,000 10,000 2,000,000 4,000,000 X PSB0006123 3/16/2025 3/16/2026 4,000,000 A 1,000,000 X X X PSA0002171 3/16/2025 3/16/2026 A X 1,000,000 X PSE0002685 3/16/2025 3/16/2026 A X N PSW0003488 3/16/2025 3/16/2026 500,000 500,000 500,000 B Professional Liability 106969212 8/17/2025 8/17/2026 Per Claim Aggregate $2,000,000 $4,000,000 If required by an insured written contract,executed prior to any loss,Orange County,its officers,official agents and employees is included as an Additional Insured on the above mentioned General and Auto Liability policies subject to all policy terms and conditions.Waiver of subrogation applies in favor of Orange County for workers compensation.Policies provide thirty (30)day notice of cancellation,other than ten (10)days for non-payment of premium. Orange County,Attn:Risk Management P.O.Box 8181 Hillsborough NC 27278 Docusign Envelope ID: B251BA91-0C7C-425D-9830-EBB27AE3655F