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HomeMy WebLinkAbout2025-640-E-AMS-EquaGen Engineers-Add additional services for design of 7 more chargers, conduit options, surveying, soil resistivity, CARevised 01/24 NORTH CAROLINA CONTRACT AMENDMENT ORANGE COUNTY THIS CONTRACT AMENDMENT (“Amendment”) is made and entered into this 6th day of October, 2025 by and between ORANGE COUNTY (hereinafter referred to as “County”) and EquaGen Engineers, PC (hereinafter referred to as “Provider”). WITNESSETH: THAT WHEREAS, the County and Provider entered into a contract dated November 8, 2024, (hereinafter the “Original Agreement”), for the provision of services for Design and Engineering; and WHEREAS, the County and Provider desire to amend the Original Agreement while keeping in effect all terms and conditions of the Original Agreement not inconsistent with the terms and conditions set forth below. NOW THEREFORE, for and in consideration of the mutual covenants and agreements made herein, the parties agree to amend the Original Agreement as follows: 1. In order to ensure the completion of the Services identified in the term of the Original Agreement is amended to reflect an end date by which all Services shall be completed of December 30, 2026. 2. Exhibit 1 to the Original Agreement is amended by adding the following tasks and services to the Services to be provided by the Consultant: Design change from 5 to 12 EV Charging Stations, provide (2) conduit options, Surveying, Soil Resistivity, and Construction Administration Services. 3. Article 5 Compensation, Section “A” Compensation for Basis Services is amended to reflect a maximum payable not-to-exceed amount of Two Hundred Twenty-One Thousand, Forty-Six Dollars ($221,046.00) 4. Except for the changes made herein, the Original Agreement shall remain in full force and effect to the extent it is not inconsistent with this Amendment. In the event there is a conflict between the terms of the Original Agreement and the terms of this Amendment, this Amendment shall control. IN TESTIMONY WHEREOF, this Amendment has been executed by the parties hereto, as of the date first above written. ORANGE COUNTY PROVIDER ______________________________ __________________________________ Travis Myren, Moti KC, PE County Manager President, EquaGen Engineers, PC Docusign Envelope ID: 903600C5-6FEC-4D08-A140-4717CBF48D9D 10/6/202510/14/2025 Revised 01/24 ORANGE COUNTY—INTERNAL USE ONLY ______________________________________________________________________________ Finance Information Vendor Name: EquaGen Engineers, PC Vendor Contact Person: Moti KC Phone: 919.444.5442 Address: 8045 Arco Corporate Dr, Ste 220 City Raleigh State: NC Zip: 27617 Department: OC Transportation Services Amount: $71,464 Purpose: Add additional services for design of 7 more chargers, conduit options, surveying, soil resistivity, CA Budget Code(s): 61435035-802010-30010 Vendor # 68937 Vendor Status with NCSOS: Current Active Vendor is a BOCC consultant: Yes No Contract Details Contract Type: New Amendment (Original Contract: 11/8/2024) (Most Recent Amendment 10/6/2025) Effective Date 10/6/2025 End Date 12/30/2026 Notice Date (Notice Purpose ) Award Approved by Board (Agenda Date: ); Made or Administered by OCTS Signature Authority - BOCC Express Delegation (Agenda Date: ) - Policy 9.4: Under $5,000; Service Under $90,000; Construction Under $250,000 - Budget Policy Section XV (Capital Improvement Project: ) Bidding Informal Bidding ($30k-$90k); Formal RFP ($90k+); Other (<$30k); Exception(# ) Department Affirmation This agreement is approved as to technical form and content and I as Department Director affirmatively state work on this project has not been initiated prior to execution of the agreement. This agreement is approved as to technical form and content . Services related to this agreement have already begun or been completed. Description of the nature of the emergency condition that was addressed: Department Director’s Signature ________________________________________ Date: ________ Information Technologies This agreement has been reviewed and is approved as to information technology content and specifications: Office of the Chief Information Officer___________________________________ Date: ________ Inapplicable because no hardware/software purchases or related services Risk Management This agreement is approved for sufficiency of insurance standards, specification s, and requirements: Office of the Risk Management Officer___________________________________ Date: _________ Financial Services This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act: Office of the Chief Financial Officer ____________________________________ Date: _________ Legal Services This agreement is approved as to legal form and sufficiency: Office of the County Attorney __________________________________________Date: ________ Clerk to the Board All Docusign contracts must be copied to the Clerk upon completion: occlerkdocs@orangecountync.gov The following signature block is for hard copies only and is not required for Docusign contracts: Received for record retention: Office of the Clerk to the Board __________________________________________Date:_________ Docusign Envelope ID: 903600C5-6FEC-4D08-A140-4717CBF48D9D 10/6/2025 10/13/2025 10/13/2025 10/13/2025 Revised 01/24 Docusign Envelope ID: 903600C5-6FEC-4D08-A140-4717CBF48D9D CHANGE ORDER & NEW SCOPE PRICE FORM Project:Orange County EV Charging Station External: x Internal: Project Number Date:8/12/2025 Reason for Change:Change in design scope from 5 to 12 units & additional construction adm scope Price Total CO -$ Requested By:Leonardo Cruz Phone/Email:sales@equagen.com Customer Approval Signature Date Services 24-5022 Docusign Envelope ID: 903600C5-6FEC-4D08-A140-4717CBF48D9D SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS AUTOSAUTOSNON-OWNEDHIRED AUTOS SCHEDULEDALL OWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2014/01) © 1988-2014 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD 10/09/2025 NORTH CAROLINA INSURANCE ADVISORS 3061 Berks Way Suite 201 RALEIGH NC 27614 MARK SHAFER 919-694-1250 919-694-1252 MARK@NCINSADVISORS.COM Equagen Engineers PC 8045 Arco Corporate Dr Ste 130 Raleigh NC 27617 Ace Fire Underwriters Insurance Company 20702 Berkshire Hathaway Direct Insurance Company 10391 A X D02929880 04/12/2025 04/12/2026 2,000,000 2,000,000 10,000 2,000,000 4,000,000 4,000,000 A DED X D02929880 04/12/2025 04/12/2026 1,000,000 0 A N 71809729 10/13/2025 10/13/2026 1,000,000 1,000,000 1,000,000 B Professional Liability (Errors & Omissions): Claims-Made N9PL129137 05/24/2025 05/24/2026 Per Occurrence $2,000,000 Aggregate $2,000,000 A Cyber Liability Coverage Policy # D9723825A Limit $1,000,000 Deductible $2,500 Effective 5/27/2025 - 5/27/2026 Engineering & Consulting Services Certificate Holder is included as additional insured in regard to General Liability and Auto Liability when required by Written Contract. Orange County, North Carolina 300 West Tryon Street Hillsborough NC 27278 Docusign Envelope ID: 903600C5-6FEC-4D08-A140-4717CBF48D9D