Loading...
HomeMy WebLinkAboutOUTBoard Oct 20, 2025 ORANGE TRANSPORTATION COUNTY GOVERNMENT TRANSPORTATION SERVICES DEPARTMENT COUNTY NoKm CALIQLLNA PUBLIC TRANSIT OrangeCounty AGENDA ORANGE UNIFIED TRANSPORTATION BOARD October 20, 2025, 6:30 pm 131 W Margaret Ln, Hillsborough, NC 27278 OUTBoard meetings are held in person and open to the public. Any member of the general public who wishes to make a public comment can email transportationinput@orangecountync.gov. All comments will be read to the OUTBoard during the public comment portion of the meeting. 1. Call to Order 2. Consideration of Additions or Changes to Agenda 3. Public Comments 4. Minutes—August 18, 2025 5. Regular OUTBoard Agenda a. OUTboard Orientation Materials Updated i. Action: Approve b. Non-STIP PMP Draft i. Action: Approve 6. Staff Report/Updates a. Staff updates b. MPO, RRO, and NCDOT 7. Adjournment-The next meeting— November 17t", 2025 It is the policy of Orange County Transportation Services to ensure that no person shall, on the ground of race, color, sex, age, national origin, or disability, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity as provided by Title VI of the Civil Rights Act of 1964, the Civil Rights Restoration Act of 1987. 600 Hwy 86 N - Hillsborough, North Carolina 27278 Phone (919)245-2008 - Fax (919) 732-2137 orangecountync.gov/transportation ORANGE UNIFIED TRANSPORTATION BOARD MEETING MINUTES Monday,August 18, 2025 131 W. Margaret Lane, Hillsborough, NC 27278 1 The Orange Unified Transportation Board Meeting was held on Monday,August 18, 2025, at 6:30 PM in the 2 West Campus Office Building.The following members and guests attended: 3 4 Jamie Crandell Eno Township 5 Erik Legg Cedar Grove Township 6 Gene Owen At Large 7 Susan Gladin Hillsborough Township 8 Art Menius Little River Township 9 Gregory Woloszczuk At Large 10 Roy Schonberg Chapel Hill Township 11 Joshua Mayo Cheeks Township 12 Sarah Williamson-Baker Orange County Staff 13 Nishith Trivedi Orange County Staff 14 Jamael Wiley Orange County Staff 15 Darlene Weaver Orange County Staff 16 EmmaLea Ange Orange County Staff 17 Amy Cole Guest 18 19 AGENDA ITEM 1: CALL TO ORDER 20 The meeting was called to order at 6:33 pm, and the roll was taken. 21 22 AGENDA ITEM 2: CONSIDERATIONS OF ADDITIONS TO AGENDA 23 No considerations to the agenda. 24 25 AGENDA ITEM 3. PUBLIC COMMENTS 26 No public comments- No members of the public were present. 27 28 AGENDA ITEM 4. MINUTES 29 The Board reviewed the draft minutes included in the packet.The draft contained incorrect attendance 30 (mixing April/June lists) and did not capture motions/seconders. Per EmmaLea Ange,technical issues 31 prevented saving the June recording. 32 Action: Members with notes from June will send them to EmmaLea. 33 Decision:The Board tabled approval of the prior minutes to correct attendance, confirm townships/seat 34 designations, and identify the motion makers and seconders. 35 36 AGENDA ITEM 5. REGULAR AGENDA 37 38 a. OUTboard Orientation Material Update 39 Nish presented a revised and concise orientation packet that consolidates bylaws, roles, and reference 40 materials into a single document. The Outboard members requested several edits, which included 41 updating acronyms (e.g., DCHC MPO /Triangle West), correcting dates, adding adopted policies (e.g., 42 Complete Streets/Vision Zero),confirming the roster,and removing outdated`expertise'labels to reflect 43 geographic representation instead. 44 Motion:Amy Cole moved to approve the orientation materials with the noted edits. 45 Second: Gregory Woloszczuk 46 Unanimous approval 47 48 b. Non-STIP PMP Draft 49 Nish provided a summary of the Non-STIP PMP, a framework designed to coordinate low-cost 50 administrative safety and mobility improvements in partnership with NCDOT. NCDOT requires the 51 following information for submissions: (1)facility or location, (2)a problem statement, and (3) proposed 52 solutions.The department will handle the determination of funding sources administratively. 53 54 Outboard members recommended that the document be edited to ensure it is consistently data-driven, 55 that acronyms are fully spelled out and aligned with the orientation packet, and that considerations for 56 ADA/Title VI accessibility are included. 57 58 Motion: Eric Legg moved to approve the Non-STIP with the proposed edits. 59 Second: ?????? 60 Unanimous approval 61 62 AGENDA ITEM 6.STAFF REPORT/UPDATES 63 a. Bus Shelter Policy 64 Darlene Weaver introduced a two-year Bus Shelter Policy focused on safety, comfort, and accessibility, 65 prioritizing locations near hospitals and high-need areas. Keyfeatures include adequate lighting,slip and 66 fall prevention, and ADA compliance,with a 12 to 18-month installation timeline. 67 68 The evaluation criteria for requests involve daily boardings (aiming for 3 to 9 for permanent shelters), 69 safety, ADA standards, and community benefits, with plans to select 2 to 3 shelters for purchase each 70 year. 71 72 The Outboard committee raised concerns about limited support from retail property owners like Food 73 Lion and Walgreens.They suggested Scottswood as a potential relocation site and highlighted the need 74 for safer transfer areas and marked crosswalks. Recommendations included prioritizing ADA upgrades 75 on Orange Grove Road, aligning jail release times with transport services, improving headsigns on 76 electric buses, and enhancing rider education through various materials. 77 78 79 b. Hillsborough Circulator(Blue&Orange Loop) 80 Jameal Wiley updated on the expansion effective June 23, 2025,where the single Hillsborough 81 Circulator was replaced by the Blue and Orange Loops to improve circulation times. Early ridership 82 shows two distinct routes,with expectations for growth as riders adjust to transfers and a 45-minute 83 frequency. Popular boarding points are the Library(a transfer point),the Department of Social Services, 84 and increased use near Food Lion on US-70. Operations are conducting rider outreach and addressing 85 phone access concerns. 86 87 c. Transportation Planning Update 88 • NCDOT, Project Status; Department Updates 89 Nish explained that the-Statewide Transportation Improvement Program (STIP) will likely be amended 90 due to funding changes brought on by recent federal actions, increased construction costs and recovery 91 efforts.A local turn-lane construction near Hardee's seems developer-driven, and staff will follow up on 92 it. Bike racks for electric buses have been ordered, and Orange County employees can ride local routes 93 for free.Staff will hold a mission and vision workshop in September to guide policy updates. Nish provide 94 other transportation planning updates as described in the published Information memo. 95 96 AGENDA ITEM 7:ADJOURNMENT 97 The OUTBoard meeting was adjourned at 8:37 pm.The next meeting is scheduled for September 151n 98 2025. ���E ORANGE COUNTY GOVERNMENT ORANGE ORL TRANSPORTATION SERVICES DEPARTMENT ri ,� No rti CARQLLNA Ora"g;„8�,�,u„5nt Item 5.a. Subject: OUTBoard Orientation Material Update Attachment: OUTBoard Orientation - Revised Material PURPOSE: To approve the Orange Unified Transportation Board Orientation material. BACKGROUND: On June 2025, Orange County Transportation Services presented initiated updates to the Orange Unified Transportation Board's orientation material so that new and existing members were well-informed about transportation planning principles, governance frameworks, and policy-making processes across local, regional, and state levels in North Carolina. Since then, the orientation materials have been further reviewed and are currently being revised to incorporate key developments in the transportation sector: 1. Evolving State and Federal Transportation Frameworks Significant regulatory and policy changes have emerged through updates to the FAST Act and the Infrastructure Investment and Jobs Act (IIJA). These changes are reflected in the new materials and include: • A stronger federal emphasis on sustainability and resilience in transportation planning. • Revised eligibility criteria for funding, new grant opportunities, and performance-based planning requirements. 2. Expansion of the County's Multimodal Transportation Network Orange County has made measurable progress toward building an integrated, multimodal network: • Enhanced engagement of youth in planning and project development. • Strengthened implementation of the County's Climate Action Plan and Strategic Plan. • Application of the County's Vision Zero and Complete Streets policies to all projects. • Greater support for active transportation, including walking, biking, and transit access. 3. Improvements in Transit Governance and Service Delivery Recent enhancements in rural transit services and regional coordination are now central: • Changes in governance structures and collaboration with agencies like GoTriangle. • County-led development of key plans (e.g., Orange County Transit Plan, Transportation Multimodal Plan, Bike/Ped Plan). • Growth in fixed-route,on-demand, microtransit,and paratransit services,emphasizing equity and accessibility. The updated OUTBoard orientation materials aim to equip board members with the knowledge necessary to support informed, forward-thinking transportation planning and policy. As the county navigates a dynamic, multimodal future shaped by environmental, regulatory, and community-driven changes, OUTBoard's role remains critical in guiding Orange County toward a more connected, equitable, and sustainable transportation system. 600 Hwy 86 N - Hillsborough, North Carolina 27278 Phone (919)245-2008 - Fax (919) 732-2137 orangecountync.gov/transportation ���E ORANGE COUNTY GOVERNMENT ORANGE ORL TRANSPORTATION SERVICES DEPARTMENT ri ,� No rH CAROLIN,A Ora"g;„8�,�,u„5nt FINANCIAL IMPACT: No financial impact currently. ALIGNMENT WITH STRATEGIC PLAN:This item supports: Mission Statement Orange County is a visionary leader in providing governmental services valued by our community, beyond those required by law, in an equitable, sustainable, innovative and efficient way. Vision Statement We are a diverse, inclusive, and healthy county working together to strengthen our community and enhance the quality of life for all residents. RECOMMENDATION(S): Approve OUTBoard Orientation Material ORANGE TRANSPORTATION COUNTY GOVERNMENT TRANSPORTATION SERVICES DEPARTMENT COUNTY NoKrti CAROLIN OrangeCounty ,A ueuc rxnrvsi* 1) Welcome and Introductions 2) Orientation Packet Table of Contents a) Orange County Advisory Board Policy and OUTBoard Rules and Procedures booklet b) OUTBoard Roster c) Reference Guide to Staff Roles d) OUTBoard 2024 Annual Report and 2025 Work Plan e) Orange County Transportation Planning Jurisdictions f) Transportation Planning Organizations/Elected and Staff Representatives g) Transportation Acronyms 3) Link to Online OUTBoard Orientation Materials: a) http://www.orangecountync.gov/2005/0UTBoard-Orientation-Materials 4) Organization a) Background b) Advisory Board Policy c) OUTBoard Rules and Procedures d) Members e) Meetings—OUTBoard and Transit Advisory Services 5) OUTBoard 2025 Work Plan (Packet Part d.) 6) Legal Framework for Transportation Planning a) Orange County Transportation Planning Jurisdictions b) Transportation Planning Organizations/Elected and Staff Representatives c) Federal Transportation Authorization Bills d) North Carolina Transportation Statutes 7) Transportation Acronyms 8) Questions 600 Hwy 86 N - Hillsborough, North Carolina 27278 Phone (919)245-2008 - Fax (919) 732-2137 orangecountync.gov/transportation ORANGE ORANGE COUNTY GOVERNMENT ORANGE TRANSPORTATION SERVICES DEPARTMENT 0 NOKIM C:AIAOJ-J NA OrangeCounT Y Project ID Facility I-rorn to Description Non-STIP Request Non-STOP Status Upgrade the current unsurfaced 20-foot cross 013 Rd TMP Hwy- Buckhorn Road Ora ngeGrove Rd BradshawCZuarry section to a surlaced, 24-foot cross section suitable HMIP for p ublic traffic use. TMP Hwy Upgrade the current unsurfaced 20-foot cross 014 Arthur Minnis Road Dodsons Cross Rd Rocky Ridge Rd section to a surfaced, 24-foot cross section suitable HMIP for public traffic use. TMP Efland-Cedar Intersection and safety improvements along Lebanon Road Mill Creek Road SPOT Safety Hwy-023 Grove Road Lebanon Road TMP Orange High School Orange Middle Ann Road Add aright-turn lane on Orange High School Road SPOT Mobility H -D36 Road School entrance TMP New Hope Church New Hope NC 86 Add a left-turn lane on New Hope Church Road SPOT Mobility Hwy-037 Road Elementary School onto NC 86 TMP New Hope Church New Hope New Hope Elementary School Add a right-turn lane on New Hope Church Road to SPOT Mobility Hwy-038 Road Elementary School New Hope Elementary School driveway TMP West Ten Road Gravelly Hill Middle 300fteast Extend the right-turn lane on West Ten Road by SPOT Mobility Hwy-039 School 3DO ft TMP Buckhorn Int-206 Road/Industrial drive Intersection Improvements SPOT Safety TMP Ben Wilson - - Intersection Improvements SPOT Safety Int-207 Read/Bowman Road TMP Buckhorn Road/West - Intersection Improvements SPOT Safety Int-209 Ten Road TMP SR 1005(Old - - B-5348. Replace Bridge 670085 aver Phil's Creek Bridge Replacement Int-209 Greensboro Road) TMP NC 85 B-6037. Replace Bridge 670049 over North Bridge Replacement Int-210 Carolina Railroad/Norfolk Southern RR OUTBoard Old NC86/Arthur - - Intersection Improvements SPOT Safety SRTS Minnis � ORANGE COUNTY GOVERNMENT ORA E�� TRANSPORTATION SERVICES DEPARTMENT 0 COUNOKIM CAROLINA OrangeCounty Project ID Facility From to Description Non-STIP Request Non-STIP Status OUTBoard Orange Grove Intersection Improvements SPOT Safety SRTS Road/Davis Road DUTBoard SRTS Rocky Ridge Dairyland Arthur Minnis Resurface with additional shoulder HMIP DUTBoard 5RT5 Jones Ferry County line Carrboro Resurface and Bridge Replacement HMIP and Bridge DUTBoard Bike Signs Countywide - Bike/Ped Plan Bike/Ped Plan SRTS DUTBoard New Grady Brawn Midblock crossing between Cedar Ridge High and SPOT Safety HAWK signal+ SRTS School Road Grady Brown Elementary Crosswalk DUTBoard HAWK signal+ NC 96f E Benton Dr - - Intersection Improvement/Crosswalk SPOT Safety 5RT5 Crosswalk OUTBoard HAWK signal+ W King St/Hayes St - - Intersection Improvement/Crosswalk SPOT Safety SRTS Crosswalk OUTBoard HAWK signal+ 5RT5 5 Nash 5#/W Union 5t - - Intersection Improvement/Crosswalk SPOT Safety Crosswalk OUTBoard HAWK signal+ SRTS US 7d/Lemontree Ln - - Intersection Improvement/Crosswalk SPOT Safety Crosswalk DUTBoard HAWK signal+ U570/Gwen Rd - - Intersection Improvement/Crosswalk SPOT Safety SRTS Crosswalk or similar DUTBoard HAWK signal+ US 70/Fuller Rd - - Intersection Improvement/Crosswalk SPOT Safety SRTS Crosswalk or similar OUTBoard HAWK signal+ 5t Mary/Lydia Ln - - Intersection Improvement/Crosswalk SPOT Safety SRTS Crosswalk or similar DUTBoard HAI+VKsignal + 5t Mary/E Tryon St - - Intersection Improve ment{Crosswalk SPOT Safety SRTS Crosswalk or similar DUTBoard Orange High School - - Na parking signs SRTS Road OUTBoard New Grady Brawn SRTS School Road - No parking signs i s ober 20, 2025 OUTBOARD ORIENTATION June 5, 2025 1 OUTBOARD ORIENTATION June 5, 2025 Table of Contents List of Acronyms 3 County Advisory Board Policy 6 OUTBoard Policy and Procedures 24 Annual Report and Work Plan 29 Roster 33 Orange unified transportation board (OUTBOard) 34 Background .....................................................................................................................34 OUTBoard's Role — Multimodal.......................................................................................35 Transportation Advisory Services (TAS) 36 Role — Technical Expertise..............................................................................................36 Staff Work Group (SWG) 39 Background .....................................................................................................................39 TransitTax Governance..................................................................................................39 LeadAgency Matrix.........................................................................................................41 Transportation Authorization Bill 46 Infrastructure Investment and Jobs Act...........................................................................46 Transit Funding Landscape.............................................................................................51 Transportation Funding Landscape.................................................................................52 Resources 53 Staff Contacts: 54 2 OUTBOARD ORIENTATION June 5, 2025 LIST OF ACRONYMS AADT Annual Average Daily Traffic AASHTO American Association of State Highway and Transportation Officials ADA Americans with Disabilities Act(1990) BG MPO Burlington-Graham Metropolitan Planning Organization BOCC Board of County Commissioners BOT Board of Transportation (NCDOT) CAA Clean Air Act(1970) CAMPO Capital Area Metropolitan Planning Organization 3-C Continuing, Cooperative, Comprehensive CFR Code of Federal Regulations CHT Chapel Hill Transit CIP Capital Improvement Program CMAQ Congestion Mitigation/Air Quality grant program CTN Chatham Transit Network CTP Comprehensive Transportation Plan DAQ Division of Air Quality(North Carolina) DBE Disadvantaged Business Enterprise DCHC MPO Durham-Chapel Hill-Carrboro Metropolitan Planning Organization DEIS Draft Environmental Impact Statement DENR Department of Environment and Natural Resources (North Carolina) DMV Division of Motor Vehicles DO LRT Durham-Orange Light Rail Transit DOT Department of Transportation (North Carolina) DSS Department of Social Services EA Environmental Assessment EIS Environmental Impact Statement E+C Existing Roads plus Committed Projects EPA U. S. Environmental Protection Agency EV Electric Vehicle FAHA Federal Aid Highway Act FAST-ACT Fixing America's Surface Transportation Act FFY Federal Fiscal Year(Oct 1 —Sept 30) FHWA Federal Highway Administration FPP Financial Policies&Procedures FTA Federal Transit Administration GIS Geographic Information Systems GPS Global Positioning System HMIP Highway Maintenance Improvement Program 3 OUTBOARD ORIENTATION June 5, 2025 HOV High Occupancy Vehicle HRRR High Risk Rural Road HSIP Highway Safety Improvement Plan ICES Increased Cost of Existing Services IIJA Infrastructure Investment and Jobs Act ILA Interlocal Agreement ISTEA Intermodal Surface Transportation Efficiency Act (1991) ITRE Institute for Transportation Research and Education (NC State) ITS Intelligent Transportation Systems KPI Key Performance Indicators LOS Level-of-Service LPA Lead Planning Agency LRTP Long Range Transportation Plan (LRTP) MAP21 Moving Ahead for Progress in the 21 st Century Act(current federal law) MOA/MOU Memorandum of Agreement or Understanding MPO Metropolitan Planning Organization MSA Metropolitan Statistical Area MTIP Metropolitan Transportation Improvement Program MTP Metropolitan Transportation Plan (MTP, old name was LRTP) MUTCD Manual on Uniform Traffic Control Devices NCAMPO North Carolina Association of Metropolitan Planning Organizations NCARPO North Carolina Association of Rural Planning Organizations NCDOT North Carolina Department of Transportation NCPTA North Carolina Public Transportation Association NEPA National Environmental Policy Act(1969) NHS National Highway System Non-STIP Not listed in the Statewide Transportation Improvement Program Non-STIP PMP Not listed in the Statewide Transportation Improvement Program Project Management Program OCBRIP Orange County Bus and Rail Investment Plan OCTS Orange County Transportation Services OCPT Orange County Public Transportation OPT Orange Public Transit OUTBoard Orange Unified Transportation Advisory Board (Orange County) PTRM Piedmont Triad Regional Model PMP Project Management Plan PPP/3P Public Private Partnership PUD Planned Unit Development PWP Planning Work Program RGP Rural General Public (Transit) ROAP Rural Operating Assistance Program (Transit) 4 OUTBOARD ORIENTATION June 5, 2025 ROW Right-Of-Way RPO Rural Planning Organization RSA Road Safety Audit RTF Research Triangle Foundation RTP Research Triangle Park SAFETEA-LU Safe,Accountable, Flexible, Efficient Transportation Equity Act:A Legacy for Users SIP State Implementation Plan (for air quality) SOC Safety Oversight Committee SOV Single Occupancy Vehicle SPOT Strategic Planning Office of Transportation (NCDOT) SRTS Safe Routes to School SWG Staff Working Group STIP State Transportation Improvement Program STP-DA Surface Transportation Program-Direct Apportionment TAC Transportation Advisory Committee(local elected officials) TAS Transportation Advisory Service TAZ Traffic Analysis Zone TCC Technical Coordinating Committee (local staff) TDM Travel Demand Management TEA-21 Transportation Equity Act for the 21 st Century TIA Traffic Impact Analysis TIP Transportation Improvement Program TMA Transportation Management Area TMP Transportation Multimodal Plan TOD Transit Oriented Development TPB Transportation Planning Branch (NCDOT) TPO Transportation Planning Organization TRM Triangle Regional Model TSM Transportation System Management TWTPO Triangle West Transportation Planning Authority UAB Urbanized Area Boundary UDO Unified Development Ordinance UPWP Unified Planning Work Program USDOT United States Department of Transportation VHT Vehicle Hours of Travel VMT Vehicle Miles of Travel VPD Vehicles per Day V/C Volume-to-Capacity Ratio 5 OUTBOARD ORIENTATION June 5, 2025 COUNTY ADVISORY BOARD POLICY SECTION I: SCOPE A) Purpose 1) To establish a policy and procedures whereby the Orange County Board of Commissioners will make appointments to Orange County advisory boards, committees, commissions, and councils (hereinafter "advisory boards"). B) Authority 1) North Carolina General Statute 153A-76 grants boards of county commissioners the authority to establish advisory boards. 2) The Orange County Board of Commissioners may establish rules and regulations in reference to managing the interest and business of the County. 3) The Orange County Board of Commissioners has the responsibility to appoint residents to serve as members of advisory boards established by the Commissioners. 4) Orange County department directors and staff are responsible for providing support to the advisory boards. C) Policy and Periodic Review 1) This Advisory Board Policy establishes some parameters for: a) Appointments to state-mandated, regional, and/or county-developed advisory boards. b) Removals from such advisory boards. c) Quorum and voting standards. d) A code of general conduct for advisory board members. e) Other aspects of advisory board service the Orange County Board of Commissioners wishes to address. 2) Periodic Review a) Periodic review of this Advisory Board Policy will be conducted every two (2) years by the Orange County Board of Commissioners. b) This Advisory Board Policy may be changed or adjusted as deemed necessary by the Orange County Board of Commissioners regardless of whether it is scheduled for a review. 6 OUTBOARD ORIENTATION June 5, 2025 D) Applicability 1) To the extent it does not conflict with the statute or ordinance creating a specific advisory board, where applicable, this Advisory Board Policy applies to the following Orange County advisory boards: a) Adult Care Home and Nursing Home Community Advisory Committee b) Advisory Board on Aging c) Affordable Housing Advisory Board d) Agricultural Preservation Board e) Animal Services Advisory Board f) Arts Commission g) Chapel Hill Orange County Visitors Bureau Advisory Board h) Commission for the Environment i) Economic Development Advisory Board j) Historic Preservation Commission k) Human Relations Commission 1) Opioid Advisory Committee m) Orange County Parks and Recreation Council n) Orange County Planning Board o) Orange Unified Transportation Board 2) This Advisory Board Policy shall also apply to any new boards, commissions, councils, committees, or taskforces with At-Large positions upon creation by the Orange County Board of Commissioners. 3) Except as otherwise provided herein or through a specific advisory board policies and procedures document, this Advisory Board Policy shall control the appointment, reporting, operation, and other requirements of the advisory boards listed above except to the extent the same are controlled by a specific statute or ordinance. In those cases, as noted above, where a statute or ordinance controls the requirements of the advisory board and the terms of this Advisory Board Policy conflict with the terms of the statute or ordinance the statute or ordinance shall prevail. 4) Although not advisory boards the Board of Adjustment, Board of Equalization and Review, and Animal Services Hearing Panel shall comply with the terms of this Advisory Board Policy to the extent those boards are specifically addressed herein. 7 OUTBOARD ORIENTATION June 5, 2025 SECTION II: DUTIES A) Community Contact 1) Advisory boards, through their membership and subcommittees, shall maintain contact with stakeholder groups. In this manner, the advisory board is kept apprised of current information related to matters under the jurisdiction of Orange County. B) Primary Responsibilities 1) Individual advisory boards shall maintain awareness of their goals and objectives as those goals are related to the Orange County Board of Commissioners' adopted overall goals and objectives for Orange County. 2) All actions or recommendations of the advisory board shall be communicated to the Orange County Board of Commissioners as provided herein. SECTION III:MEMBERSHIP A) Authority and Appointment Eligibility 1) North Carolina General Statute 153A-76 grants boards of county commissioners the authority to establish advisory boards and to appoint members to and remove members from those advisory boards. In acting on this authority the Orange County Board of Commissioners hereby establishes certain general conditions to which applicants and members of advisory boards should conform. a) All members of standing, statutory boards must meet the qualifications for the specific statutory requirements for an appointed position. b) All board members must be eighteen (18) years of age or older unless applying for a youth-designated position. c) Except as otherwise provided in a specific advisory board policies and procedures document, all board members shall be residents of Orange County and shall maintain their residence in Orange County. The Clerk shall confirm applicants are residents of Orange County. (i) Residence is defined as the place, especially the house, in which a person lives or resides; dwelling; home d) All board members shall have good reputations for integrity and an interest in community service. e) No nominee to a board shall be currently employed by Orange County government and serve on a board that directly affects their work. 8 OUTBOARD ORIENTATION June 5, 2025 f) No nominee may currently be a party to or be the actual legal representative in litigation against Orange County. The Clerk shall confirm nominees are not involved in such litigation. g) Each nominee must be prepared and committed to participate in advisory board work in a manner that enhances relationships between the county and the community. h) All board members are representatives of the Orange County Board of Commissioners and shall conduct themselves, both in their official actions and personal actions so as to be above reproach in their conduct and shall not bring disrepute to either the County or the Commissioners. i) No person appointed to an advisory board may concurrently serve in any publicly elected office. *(Does not apply where the appointment is required by law, intergovernmental agreement, or approved Orange County board specific policy— applies to all boards, committees, and quasi-judicial boards) j) The Orange County Board of Commissioners may waive any of the conditions within this section, with the exception of statutorily imposed conditions. B) Composition 1) The Orange County Board of Commissioners shall appoint all voting and nonvoting ex- officio members to advisory boards. The Orange County Board of Commissioners shall endeavor to appoint members who represent the ethnic, racial, cultural, demographic, and geographic diversity of the community. C) Selection Criteria 1) Appointed members, except for ex-officio members, shall be qualified by the Clerk to the Board of County Commissioners. 2) Members shall be appointed from applicants who have properly filed and submitted applications to the Clerk to the Board of County Commissioners. D) Application, Nomination, and Appointment Procedures 1) All members of advisory boards serve at the pleasure of the Orange County Board of Commissioners. 2) Appointments to advisory boards will be initiated with a public application process. 3) All appointments to advisory boards will be made by the Orange County Board of Commissioners. 9 OUTBOARD ORIENTATION June 5, 2025 a) The Orange County Board of Commissioners may elect to interview applicants to certain advisory boards. b) In the event the Orange County Board of Commissioners conducts such interviews the advisory board to which the applicant seeks appointment may identify and suggest interview questions to the Orange County Board of Commissioners. 4) Applicant nominations and appointment recommendations from advisory boards to the Orange County Board of Commissioners are welcome, but are not guaranteed to result in appointment. a) Advisory boards may elect to interview applicants prior to making a nomination or recommendation. b) In the event an advisory board conducts such interviews the Orange County Board of Commissioners may identify and suggest interview questions to the advisory board. E) Term 1) No person appointed to an Orange County advisory board shall serve on that board for more than two consecutive terms of three years each. Any appointment to a vacant position for less than a full three year term shall be considered a full term if the time of membership is 24 months or greater. 2) Extension of a member's term may be approved by the Orange County Board of Commissioners if it is determined that it is in the best interest of Orange County to allow an individual to continue to serve. 3) In order to establish staggered terms the original voting members of the advisory board shall be appointed as follows: a) One-third for a one year term. b) One-third for a two year term. c) One-third for a three year term. d) Thereafter, each newly appointed voting member shall serve for a three year term. 4) Advisory board members whose terms are due to expire may request they be appointed to a second term or be asked to accept a second term appointment to the position. 5) The membership of any advisory board member whom the Orange County Board of Commissioners decline to appoint to a second term shall immediately terminate upon the expiration of their term. 6) No person may concurrently hold more than two (2) positions appointed by the Board of County Commissioners. This restriction does not impact an individual's service on the Board of Equalization and Review or short-term task forces or work groups. 10 OUTBOARD ORIENTATION June 5, 2025 7) No person may serve concurrently on the Orange County Planning Board and Orange County Board of Adjustment. F) Resignation 1) If a member wishes to resign, the member shall submit their resignation in writing to the Chair of the advisory board on which the member serves and the Clerk to the Board of Orange County Commissioners, noting the effective date of the resignation. 2) The Orange County Board of Commissioners may recognize the individual's service via a letter or certificate. 3) An announcement of the open seat will be made after the resignation becomes effective. G) Vacancies 1) Upon the expiration of the term of service of members or should a vacancy otherwise occur, the Orange County Board of Commissioners shall have the responsibility of selecting and appointing new members to the advisory board. 2) Should any vacancy for which there is a board specific requirement that such vacancy be filled by a nominee of a municipal corporation or a resident of a specific Orange County township remain unfilled for six (6) consecutive months the board specific requirements may be set aside and the Orange County Board of Commissioners may fill the vacancy with any applicant otherwise qualified to serve. H) Removal 1) Members of Orange County's advisory boards serve at the pleasure of the Orange County Board of Commissioners and may be removed for any reason or no reason, with or without cause, upon a majority vote. 2) Members of Orange County's advisory boards are expected to abide by the highest ethical and professional standards. 3) In addition to Section III(H)(1) above, the Orange County Board of Commissioners may remove any member of an advisory board for neglect of duty or nonparticipation that becomes problematic to the advisory board's functioning and purpose. Neglect of duty and nonparticipation are defined as follows: a) Missing three (3) consecutive meetings; or b) Missing twenty-five percent (25%) of meetings within any twelve (12) month period. 4) The advisory board Chair or staff liaison shall notify a member if the member is at risk of being removed pursuant to section III(H)(3). 11 OUTBOARD ORIENTATION June 5, 2025 5) The advisory board Chair or staff liaison shall notify the Clerk to the Board of Orange County Commissioners if a member has violated section III(H)(3). 1) Release from Service 1) When it is deemed necessary by the Orange County Board of Commissioners to release a member from their term of appointment on an advisory board, the affected individual shall be notified by the Clerk to the Board of County Commissioners by letter and/or electronic mail. 2) When an advisory board has completed its function, the members shall be informed of the completion of their service and the termination of the advisory board by letter and/or electronic mail. SECTION IV.ROLES AND RESPONSIBILITIES A) Advisory Board 1) The Orange County Board of Commissioners will consider all advisory board recommendations and/or concerns. a) Should any concerns remain unresolved after a response has been received from the advisory board, the Orange County Board of Commissioners may request that the matter be referred to the County Manager. 2) To enhance trust between Orange County Government and the community, Orange County advisory boards shall: B) Assist the staff of Orange County in achieving a greater understanding of the nature and causes of community issues, with an emphasis on improving relations between the department and the residents. C) Recommend methods to encourage and develop the advisory board's ability to accomplish their work. D) Work throughout the community to gain relevant information about advisory board issues and communicate these to the staff of Orange County and the Orange County Board of Commissioners. E) Promote public awareness of contemporary issues Orange County must address to achieve the Orange County Board of Commissioners' goals and priorities. F) Members 1) Members shall attend meetings of the advisory board, serve on subcommittees, and perform other functions as assigned by the advisory board chair with the approval of the advisory board. 12 OUTBOARD ORIENTATION June 5, 2025 2) If a member is unable to attend a meeting, the member shall contact the Chair or designated staff as soon as possible, and at least forty-eight (48) hours before the scheduled meeting. 3) Ex officio members may be appointed by the Orange County Board of Commissioners for the purpose of meeting subject matter expertise needs. Ex officio members are nonvoting members of the advisory board. 4) Upon review of the above matters, the Orange County advisory board shall address recommendations and concerns, if any, to the Orange County Board of Commissioners in writing. G) Chair, Vice Chair, Secretary 1) Selection a) Election (i) Chair, Vice-Chair, and Secretary shall be elected by the advisory board unless otherwise specified by the Board of Commissioners. (ii) Chair, Vice-Chair, and Secretary shall be elected to one-year terms. (iii)Chair, Vice-Chair, and Secretary shall serve no more than three consecutive one- year terms. (iv)Chair, Vice-Chair, and Secretary shall assume office on the date of their election. At the first advisory board meeting upon assuming office the advisory board Chair or department staff shall present members with a copy of the advisory board's charge, scope of authority, membership responsibilities, and code of conduct. (v) The Clerk's Office shall be notified of the results of each election. b) Responsibilities (i) The advisory board Chair: (a) Calls all meetings. (b) Serves as the presiding officer and conducts advisory board meetings. (c) Acts as the authorized spokesperson for the advisory board. (d) Assists staff in developing the advisory board meeting agenda. (e) Appoints and dissolves subcommittees, and the Chair and members thereof, of the body in consultation and with approval of the advisory board. (f) Sets goals for the advisory board in consultation with the Orange County Board of Commissioners. (g) Carries out advisory board assignments as required by the Orange County Board of Commissioners. (h) Reviews all advisory board minutes and proposes recommendations or assigns another member of the advisory board to do so. (i) Assists staff in preparing the annual report and work plan of the advisory board each year. 13 OUTBOARD ORIENTATION June 5, 2025 Q) Signs correspondence and represents the board before the Board of County Commissioners with the formal approval of the advisory board by motion and vote. (k) The Chair or a quorum of the commission may call a special meeting. The Chair may also cancel a regular meeting. (1) Performs other duties necessary or customary to the office. (ii) The advisory board Vice-Chair: (a) Serves as the presiding officer and conducts advisory board meetings in the absence of the Chair. (b) Has all the responsibilities of the Chair in the Chair's absence. (iii)The advisory board Secretary: (a) Takes (or oversees the taking of) minutes for all advisory board meetings. (b) Keeps attendance records. (c) Submits minutes to the Chair and staff liaison to be distributed to advisory board members in advance of meetings. (d) Submits approved advisory board minutes to the Clerk to the Orange County Board of Commissioners for retention and distribution to the Orange County Board of Commissioners. (e) Assures that other records of the advisory board are kept as directed by the Chair or the Orange County Board of Commissioners. (iv)Removal (a) The Chair, Vice-Chair and/or Secretary may be replaced at any time by the Orange County Board of Commissioners. SECTION V. ORGANIZATION A) Orientation and Training 1) Orange County will make available for advisory board members and department staff training on state and/or county goals and priorities as well as relevant statutes and policies, including open meetings, public records, conflicts of interest and ethics. 2) Each member shall complete an orientation to familiarize the advisory board members with the operation of County government, applicable department rules, and the operating procedures of the advisory board. 3) Each voting member will be encouraged to complete the orientation within the time frame established by the policy of the specific advisory board to which they have been appointed. 14 OUTBOARD ORIENTATION June 5, 2025 4) Advisory board members will be issued a manual and should become familiar with its contents. B) Operating Expenses 1) Members, when in service on the board, are not employees of Orange County. 2) Members serve in a voluntary capacity and shall receive monetary compensation or reimbursement only per standard county policy and with Orange County Board of Commissioners approval. 3) Members shall receive no financial or employee benefits from the County unless authorized by another section of this policy and specifically approved by the Orange County Board of Commissioners. 4) The County will provide office supplies and assume responsibility for other reasonable expenses necessary for the operation of the board. C) Confidentiality 1) No member of the advisory board shall make any written or oral statement of any confidential county matter to any individual, business, or agency. A violation of this section will result in that member's immediate removal from the advisory board. This prohibition does not apply to communications with county staff, officials, or their agents conducting official county investigations. 2) Members of the advisory board may receive information regarding personnel matters and other information of a sensitive or confidential nature. It shall be the duty and responsibility of each member to respect and maintain the confidentiality of county issues presented before the board. Neither the advisory board nor any individual member shall disseminate confidential information received during advisory board meetings. 3) Advisory board members may be required to sign confidentiality statements as necessary and will be removed from the advisory board upon violation of the confidentiality agreement. SECTION VI.MF 'TINGS A) Regular Meetings 1) All meetings are to be open to the public as required by the applicable North Carolina General Statutes. 2) Unless otherwise specified, public meetings will follow the standard rules of procedure defined by the Orange County Board of Commissioners. 15 OUTBOARD ORIENTATION June 5, 2025 3) The Board of Commissioners of Orange County or the Orange County Manager may authorize any or all advisory boards to meet remotely, as needed, pursuant to the remote meeting rules set out herein. 4) The advisory board members shall determine the date, time, and place for each meeting, consistent with the guidelines below. a) Regular advisory board and subcommittee meetings. (i) The advisory board convenes upon call of the Chair and meets on schedule as established by the specific advisory board policy. (ii) Subcommittee meeting dates shall be set by the subcommittee Chairs and shall be scheduled in conjunction with advisory board meetings. (iii)A schedule of all meeting dates, times, and places shall be properly posted in accordance with North Carolina Law and delivered to the Clerk to the Board. B) Special Meetings 1) A majority of advisory board members or the Chair may call special meetings at any time for any specific business. Special meetings shall be convened at a location selected by the Chair. 2) All called special meetings shall be noticed in accord with North Carolina Law and delivered to the Clerk to the Board. C) Emergency Meetings 1) A majority of advisory board members or the Chair may call a meeting in emergency circumstances by providing telephone notice to media outlets at least one hour prior to the meeting. 2) An emergency situation includes a disaster that severely impairs the public's health or safety. In the event telephone services are not working, notice that the meetings occurred must be given as soon as possible after the meeting in accord with North Carolina Law and by delivery to the Clerk to the Board. D) Remote meetings 1) Advisory boards subject to this policy may meet remotely as authorized by the County Manager, except the Orange County Planning Board, Board of Adjustment, Board of Equalization and Review, and Animal Services Hearing Panel. 2) A remote meeting is an official meeting, or any part thereof, with a majority or all of the members of the advisory board participating by simultaneous communication. a) Simultaneous communication is any communication by conference telephone, conference video, or other electronic means. 16 OUTBOARD ORIENTATION June 5, 2025 3) Advisory Boards shall coordinate with the Clerk to the Board of Commissioners to notify the public of the means by which the public may access the remote meetings. 4) If at any time during a remote meeting the number of members needed for a quorum is disrupted by a loss of simultaneous communication, the meeting will not continue until simultaneous communication is restored and if simultaneous communication cannot be restored, the meeting will be adjourned without further action. E) Notice of Meetings Generally 1) Notice of advisory board meetings, including public hearings and appeals if applicable, and agendas shall be made available to all members and interested parties, and to any person who requests such notice, at least seven (7) days in advance of the meeting by e-mail and by posting on the Orange County government website. 2) All applicable notice requirements established by North Carolina law shall be followed. 3) Prior to January 5th of each calendar year advisory boards shall submit their meeting schedules to the Clerk to the Board of Commissioners for posting to a readily accessible location. F) Agendas 1) Board members and/or staff members shall submit agenda items to the Chair and staff for consideration at least fifteen (15) days prior to a scheduled meeting. 2) The agenda must provide a description of each item of business to be transacted or discussed so that interested members of the public will be capable of understanding the nature of each agenda item. 3) As a general rule, only those items appearing on the agenda will be discussed or voted on. However, if an item is raised by a member of the public, the advisory board may accept public comment and discuss the item so long as no action is taken until a subsequent meeting. 4) With the Chair's agreement, the designated staff will develop and distribute to each member an agenda listing the matters to be considered at upcoming advisory board meetings. Also, so far as practicable, copies of all written reports that are to be presented to the advisory board for members' review will be included in this package at least ten (10) days before the meeting. 5) All recommendations and reports of the advisory board, approved in the form of motions, shall be conveyed exclusively to the Orange County Board of Commissioners for consideration, approval or denial. Outcomes are reported back to the advisory board. 17 OUTBOARD ORIENTATION June 5, 2025 G) Minutes 1) Minutes shall be taken of all advisory board meetings and submitted to the Clerk to the Board of Orange County Commissioners for retention and distribution to the Orange County Board of Commissioners. SECTION VII. SUBCOMMITTEES A) Purpose and Formation 1) Subcommittees may be formed by the advisory board to research and make special recommendations on special issues or areas in order to carry out the duties of the advisory board. 2) All subcommittees shall be reviewed by the appointing body on an annual basis to determine continued need and realignment with the priorities of the advisory board. 3) Approved subcommittees must have documented goals, deliverables, and a timeline. The subcommittee will cease to meet when these are satisfied. 4) The advisory board Chair may request that the Orange County Board of Commissioners change the structure and/or operating procedures of the advisory board if he or she deems it essential for improving the board's productivity and effectiveness. 5) A subcommittee can be formed with the approval of the advisory board chair and majority vote of the advisory board. 6) Subcommittees shall operate as directed by the advisory board. B) Procedure and Membership 1) A member of the subcommittee shall take responsibility for taking minutes of subcommittee meetings and shall report to the advisory board the subcommittee's progress toward its stated objectives, including dissenting viewpoints. 2) Subcommittees shall operate by majority vote. 3) Subcommittees may request a technical representative be approved by the County Manager. 4) Subcommittees shall operate openly as defined by applicable North Carolina State law and local ordinances and policies. 5) Membership on subcommittees shall be voluntary unless the specific advisory board policy dictates otherwise. 18 OUTBOARD ORIENTATION June 5, 2025 SECTION VIII. QUORUM AND VOTING A) Quorum 1) A quorum for a meeting of an advisory board and any subcommittee thereof shall consist of a majority of the number of appointed members. Vacant positions are not counted when determining if a quorum is present. 2) Members who remotely attend a meeting may be counted present for purposes of a quorum. B) Voting 1) Unless otherwise required by law, all decisions shall be reached by a simple majority vote. 2) All voting will be conducted in open meetings, except when in closed session where such closed session is permitted by North Carolina law. 3) No issues can be voted upon unless a quorum is present. 4) Only appointed members can vote at advisory board meetings. 5) Appointed members shall not delegate their vote to another member. 6) The Chair of the advisory board may participate and vote on all issues. 7) Voting by proxy is not authorized and shall not be allowed. 8) Members may not abstain from voting but where a member has a conflict of interest the member may be excused by majority vote of the advisory board. 9) Members of advisory boards must be present to vote. Presence may be accomplished through remote attendance or physical attendance. 10)Individuals appointed as ex officio members of the advisory board are not authorized to vote on any issue before the advisory board. SECTION IKETHICS A) This section also applies to the Board of Adjustment, Board of Equalization and Review, and Animal Services Hearing Panel. B) Conflict of Interest 1) During advisory board meetings, a member shall immediately disclose any potential conflict of interest and request to be excused from voting when he or she has a conflict of interest. 19 OUTBOARD ORIENTATION June 5, 2025 2) During appeal proceedings, the applicant has the right to question the interest of any voting member. The advisory board chair should consult with the County Attorney or staff attorney on any potential conflict of interest in appeal matters. 3) In determining from existing facts and circumstances whether a conflict of interest exists the determining party shall consider the facts and circumstances as would an ordinary and reasonable person exercising prudence, discretion, intelligence, and due care. C) Gifts 1) An advisory board member shall not directly or indirectly ask, accept, demand, exact, solicit, seek, assign, receive, or agree to receive any gift or honorarium for the advisory board member, or for another person, in return for being influenced in the discharge of the advisory board member's official responsibilities. 2) This section shall not apply to gifts or awards authorized by Orange County Policies, Resolutions, or Ordinances. D) Code of Ethics 1) Advisory board members should act with integrity and with independence from improper influence as they exercise the functions of their offices. Characteristics and behaviors that are consistent with this standard are: a) Adhering firmly to a code of sound values. b) Behaving consistently and with respect towards everyone with whom they interact. c) Exhibiting trustworthiness. d) Living as if they are on duty as appointed officials regardless of where they are or what they are doing. e) Using their best independent judgment to pursue the common good as they see it, presenting their opinions to all in a reasonable, forthright, consistent manner. f) Remaining incorruptible, self-governing, and not subject to improper influence, while at the same time being able to consider the opinions and ideas of others. g) Disclosing contacts and information about issues that they receive outside of public meetings, and refraining from seeking or receiving information about quasi-judicial matters outside of the quasi-judicial proceedings themselves. 20 OUTBOARD ORIENTATION June 5, 2025 h) Treating other advisory boards and advisory board members and the public with respect, and honoring the opinions of others even when they disagree. i) Being careful not to reach conclusions on issues until all sides have been heard. j) Showing respect for their appointed office and not behaving in ways that reflect badly on the office, the advisory board, Orange County, or the Orange County Board of Commissioners. k) Recognizing that they are part of a larger group and acting accordingly. 1) Recognizing that individual board members are not generally allowed to act on behalf of the board, but may only do so if the board specifically so authorizes, and that the board must take official action as a body. m) Being faithful in the performance of the duties of their offices. n) Acting as especially responsible residents whom others can trust and respect. o) Faithfully attending and preparing for meetings. p) Carefully analyzing all credible information that is properly submitted to them, and when applicable, being mindful of the need not to engage in communications outside the meeting in quasi-judicial matters. q) Being willing to bear their fair share of the board's workload. r) To the extent appropriate, they should be willing to put the board's interests ahead of their own and shall avoid the appearance of a conflict of interest and shall, under no circumstances, use their position on any board for personal gain or profit. 2) Members of the Planning Board, Board of Adjustment, Economic Development Commission, and Board of Equalization and Review shall upon initial appointment, and prior to December 31 annually thereafter, disclose: a) Any interest he or she or his or her spouse or domestic partner has in real property situated in whole or in part in Orange County and the general description of that property. b) Any legal, equitable, beneficial or contractual interest he or she or his or her spouse or domestic partner has in any business, firm or corporation, which is currently doing business with Orange County pursuant to contracts awarded by Orange County, or which is attempting, or has attempted in the past calendar year, to secure the award 21 OUTBOARD ORIENTATION June 5, 2025 of a bid from Orange County or the approval of any Board or Agency of Orange County. c) Failure to file a disclosure statement setting out the above required information shall result in immediate removal of the member from the applicable board. SECTION X. COMPENSATION AND TRAVEL REIMBURSEMENT A) Compensation 1) As a general rule advisory board service is voluntary and appointed members shall receive no form of compensation for their services. 2) However, should the Orange County Board of Commissioners determine, in its sole discretion, that an advisory board's members should be compensated, such compensation shall be addressed in that advisory board's specific policy and rules of procedure as adopted by the Commissioners. B) Travel Expense Reimbursement 1) The Chair shall, to the extent practicable, schedule all hearings and advisory board meetings to minimize travel and per diem costs. 2) Payment of expenses to advisory board members shall occur only when travel has been approved by the County Manager prior to the time the expenses are incurred. 3) Orange County shall reimburse reasonable and necessary travel and incidental business expenses from pre-approved travel to advisory board members 4) Advisory board members shall be reimbursed in accordance with current local and/or state rules and regulations. Expense claims shall be submitted as required pursuant to the Orange County travel policy. 5) Transportation expense claims shall include charges essential for transportation to and from the meeting place. Reimbursement shall be made only for the local government's standard mileage allowance. Travel should be via the shortest, most commonly traveled route. 6) Travel expense does not include hotel/motel expenses. SECTION XI.LIMITATION OF POWER AND AUTHORITY A) Nothing contained in this Advisory Board Policy shall be construed to conflict with any North Carolina law or Orange County ordinance. Should there be an appearance of conflict, the appropriate North Carolina law or Orange County ordinance shall prevail. 22 OUTBOARD ORIENTATION June 5, 2025 B) The activities of the advisory board shall, at all times, be conducted in accord with applicable Federal law, North Carolina law, and Orange County ordinances. C) Advisory Boards, the Board of Adjustment, Board of Equalization and Review, and Animal Services Hearing Panel, and any members thereof shall not (and shall not have the express or implied authority to): 1) Incur expense or obligate Orange County in any manner. a) Any expense incurred must have been pre-approved either through the department director overseeing the advisory board's budget, the Orange County Board of Commissioners, or the County Manager. b) It is specifically acknowledged that no member of an advisory board has the authority, express or implied, to, contractually or otherwise, bind Orange County. 2) Identify or release any draft document that has not been approved for release by the Orange County Board of Commissioners or County Manager. 3) Take positions, in their capacity as an advisory board member, on any political issue or support or oppose any candidate for public office. 4) Independently investigate resident complaints against Orange County, any department or any employee of a department. 5) Conduct any activity that might constitute or be construed as an official governmental review of departmental or employee actions. 6) Conduct any activity that might constitute or be construed as establishment of Orange County or departmental policy. 7) Violate the confidentiality of any information related to matters involving pending or forthcoming civil or criminal litigation. 8) Engage in any act to impose or attempt to impose discipline on any advisory board member, department, or employee. 9) Interfere, attempt to interfere or involve themselves in any way in staff personnel matters regardless of the nature of the matter. 23 OUTBOARD ORIENTATION June 5, 2025 OUTBOARD POLICY AND PROCEDURES SECTION I: SCOPE A) Purpose 1) To establish a policy and procedures whereby the Orange County Board of Commissioners will establish the specific policies and procedures governing the Orange Unified Transportation (OUT) Board. 2) The Orange County Board of Commissioners may appoint an advisory board whose duty is to serve in an advisory capacity in regards to planning and programming transportation infrastructure improvements and other County transportation planning initiatives, as determined by the Board of Commissioners. B) Authority 1) North Carolina General Statute 153A-76 grants boards of county commissioners the authority to establish advisory boards. 2) The Orange County Advisory Board Policy serves as the underlying policy document to which the OUT Board, in addition to this policy and procedure document, is subject. The Orange County Advisory Board Policy is attached hereto as "Exhibit A". 3) In the event that there is a conflict between the Orange County Advisory Board Policy and this Policies and Procedures document this Policies and Procedures document shall control. C) Charge 1) The OUT Board is charged with advising the Board of County Commissioners on the planning and programming of transportation infrastructure improvements and other County transportation planning initiatives, as directed by the Board. 2) Upon request, OUT Board may advise other boards regarding transportation. 3) Maintain a current list of stakeholder groups and ensure ongoing communication to keep them informed about developments in multimodal transportation. 24 OUTBOARD ORIENTATION June 5, 2025 SECTION II: GOALS AND OBJECTIVES A) Goals 1) The Transportation Element of the 2030 Comprehensive Plan includes the County's goals for transportation planning and provides guidance for the OUT Board, Planning Board, Board of County Commissioners, and staff. B) Objectives 1) The OUT Board shall: a) Identify and provide prioritization recommendations on the County's roadway, transit, rail, bicycle, and pedestrian needs. b) Assist in development and review of updates to the Transportation Element of the County's Comprehensive, Land Use, and other Plans as requested. c) Provide recommendations to the Board regarding Federal and State legislation affecting transportation in Orange County. d) Provide recommendations on innovative techniques and methods to improve the efficiency and capacity of existing and future multimodal transportation systems. e) Carry out special projects as assigned by the Board of County Commissioners. f) Serve as an advisory body to the Administrative Staff of the Orange Public Transit (OPT) System. The roles of assistance may include but are not limited to being: (i) A forum to discuss relevant issues related to public transportation; (ii) An advocate in promoting new or expanded transit services; (iii)Sounding board on program operations, goal setting and monitoring; (iv)As a guardian of passenger rights for the general public and special targeted populations; and (v) When directed by the BOCC, recommends NCDOT grants, contracts, and studies that affect the current or future service levels of public transportation in Orange County. SECTION III: MEMBERSHIP A) Authority 1) North Carolina General Statute 153A-76 grants boards of county commissioners the authority to establish advisory boards and to appoint members to and remove members from those advisory boards. In acting on this authority the Orange County Board of 25 OUTBOARD ORIENTATION June 5, 2025 Commissioners hereby establishes certain general conditions to which applicants and members of advisory boards should conform. B) Composition 1) The OUT Board is composed of twelve eleven (1211) voting members, including one from each township, if possible. 2) Each voting member shall serve a three-year term and may serve a maximum of two consecutive terms. A member appointed to fill a vacancy shall be considered to have completed a full term if the period served is 24 months or more. 3) One Two non-voting youth delegates between the ages 13 and 17 will be appointed to serve annually. 4) Members shall represent diverse demographic, geographic, cultural and professional characteristics C) Attendance 1) Meeting attendance will be in accordance with Section I I I, H of the County Commissioners Advisory Board Policy. 2) Members are encouraged to attend in-person. Remote options will be available to voting members upon request. 3) If a member can't attend a meeting, they should notify the Chair or staff at least 48 hours in advance. SECTION IV.MEETINGS A) Staffing 1) Orange County Transportation Services staff may serves as support function to the OUT Board upon the approval of the Orange County Manager. B) Agendas 1) Items for agendas shall be approved by the OUT Board Chair and Orange County staff Transportation Services Director and Deputy Director. 2) OUTBoard Agenda Review will be conducted between Chair, Vice- Chair, OCTS Director and Deputy Director. C) Date, Time, and Location of Regular Meetings 1) Regular meetings of the OUT Board shall be held as needed to address items that require Board action consistent with its Charge and Duties identified herein. 26 OUTBOARD ORIENTATION June 5, 2025 2) Notice of advisory board meetings, along with agendas, shall be provided at least seven (7) days in advance via hard copy, email and the Orange County website to all members, interested parties, and anyone who requests it. 3) Meetings are held on the third Monday of the month at 6:30 pm. The meeting will be held the second Monday of the month, in the event of Holiday. The start time and location of the meeting shall be included on the agenda and shall typically be at: West Campus Office Building 131 West Margaret lane Hillsborough, NC 27278 4) The OUTBoard Chair, in consultation with staff, shall have the authority to change the start time and location of a regular meeting to meet any D) special circumstances, provided the information is included on the distributed agenda. 1) Special meetings may be called at any time by the Chair or a majority of advisory board members to address specific matters. Such meetings will be held at a location designated by the Chair and will be publicly noticed in accordance with North Carolina law, with notice provided to the County Clerk to the Board. E) Subcommittee 1) Established to research and make special recommendations on special issues or areas in order to carry out the duties of the advisory board and must have documented goals, deliverables, and a timeline. The subcommittee will cease to meet when these are satisfied. F) Voting 1) All decisions require a simple majority vote, provided a quorum is present. Only appointed members may vote, and proxy or delegated voting is not allowed. The Chair may vote on all matters. Voting must occur in open meetings, unless a closed session is permitted by North Carolina law. Members must be present—either in person or remotely— to vote. Abstentions are not permitted unless a member is excused due to a conflict of interest by a majority vote of the board. SECTION V. ORIENTATION A) Each member shall attend an orientation presented by the Orange County Transportation Services Department to familiarize the advisory board members with the operation of County government. 27 OUTBOARD ORIENTATION June 5, 2025 B) Each voting member will be encouraged to complete the orientation within six weeks of his or her appointment. They will also receive a manual outlining the key principles, policies, and programs related to multimodal transportation planning. SECTION VI.BY-LAWS A) By-Laws 1) Any Bylaws adopted by the OUT Board are void and no further bylaws shall be adopted. Procedure shall be governed solely by this policy document and the General Orange County Board of County Commissioners Advisory Board Policy Document. 2) Should the OUT Board determine modifications to policies and procedures are necessary, the OUT Board may petition recommend the Board of County Commissioners for such modifications. 28 OUTBOARD ORIENTATION June 5, 2025 ANNUAL REPORT AND WORK PLAN Board/Commission Name: Orange Unified Transportation Board (OUTBoard) Report Period: January 2024-December 2024 The Board of Commissioners appreciates the dedication of all the volunteers on their boards and commissions and welcomes input from various boards and commissions throughout the year. Please complete the following information, limited to the front and back of this form. Other background materials may be provided as a supplement to, but not as a substitute for, this form. Person to address the BOCC and contact information: Michael Hughes — OUTBoard Chair Primary County Staff Contact Person: Nishith Trivedi, Transportation Director How many times per month does this board/commission meet, including any special meetings and sub-committee meetings? • 1 meeting per month. Brief Statement of Board/Commission's Assigned Charge and Responsibilities. A) The OUT Board is charged with advising the Board of County Commissioners (BOCC) on the planning and programming of transportation infrastructure improvements and other County transportation planning initiatives, as directed by the Board. B) Upon request, OUTBoard may advise other boards regarding transportation. What are your Board/Commission's most important accomplishments? A) Recommend BOCC expand County Transit service area ten miles outside County boundary. B) Recommend and receive a Youth Delegate on the OUTBoard. C) Initiated and complete the 2024 Safe Routes to School Update, Transportation Multimodal Plan and Short-Range Transit Plan, latter two funded by Durham-Chapel Hill-Carrboro Metropolitan Planning Organization. D) Initiated the County's first Bicycle and Pedestrian Plan funded by Durham-Chapel Hill- Carrboro Metropolitan Planning Organization E) Initiated the Design and Engineering of the Orange Grove Road Sidewalk, reimbursed by North Carolina Department of Transportation (NCDOT) State Transportation Improvement Program (STIP) 29 OUTBOARD ORIENTATION June 5, 2025 F) Obtained a Municipal Agreement from NCDOT for professional engineering services. G) Recommended the US 70 Multimodal Corridor Study be approved by BOCC H) Directly assisted with all public engagement initiatives for the Transportation Multimodal Plan, Short-Range Transit Plan, Triangle West Transportation Planning Organization (TWTPO) Coordinated Human Service Plan, and others by facilitating outreach efforts and participating in workshops and pop-up events. List of Specific Tasks, Events, or Functions Performed or Sponsored Annually. A) Continue improving coordination, collaboration, and comprehensive transportation planning with local, regional, state, and federal agencies. B) Continue improving upon countywide multimodal safety assessment and determine unique ways Orange County can help MPOs meet NCDOT's safety performance measures and targets. C) Continue pursuing all funding sources for County transportation priorities and track status of project implementation. D) Continue monitoring locally and regionally adopted plans for amendments. E) NCDOT's bi-annual STIP a) 1st year, recommend to BOCC Orange County's transportation priorities for MPO/RPO SPOT consideration. b) 2nd year, provide comments on the draft STIP F) Regularly review NCDOT implemented projects and MPO/RPO activities. a) Quarterly review Small Projects Program for non-STIP funding. b) Discuss any OCPT and TAS activities. G) BOCC initiatives as assigned. H) OUTBoard membership, offices and other items assigned by the BOCC. Describe this board/commission's activities/accomplishments in carrying out BOCC goal(s)/priorities, if applicable. Priority 6: Develop plan and tools to improve how County and citizens communicate with each other; foster two-way exchange. • Regularly update Transportation Planning and OUTBoard website 30 OUTBOARD ORIENTATION June 5, 2025 • Publish online all public meeting notices issued by local, regional, and state agencies related to transportation plan and projects in the County • Priority 20: Support transit, pedestrian, and bicycle facilities and other alternatives to the single passenger automobile. • Ensure transit, bicycle, and pedestrian facilities are addressed in each transportation plan, project, and program. • Quarterly discuss County transit activities with OCPT and TAS. • Participate in addressing bicycle. Sidewalk, and pedestrian safety for Safe Routes for schools and residents in Orange County • Actively participate in states SPOT/STIP process as well as MPO/RPO activities ensuring multimodal issues are addressed. Describe the collaboration relationship(s) this particular board has with other advisory boards and commissions? • Upon request, OUTBoard may advise other boards regarding transportation. Identify any activities this board/commission expects to carry out in 2025 as they relate to established BOCC goals and priorities. If applicable, is there a fiscal impact (i.e., funding, staff time, other resources) associated with these proposed activities (please list). A) Continue expanding all transit services as approved in adopted plans and investigate more ways of addressing rural transit needs. B) Continue pursuing the Regional Multimodal Hub in Hillsborough C) Implementation of the complete street and vision policy through innovation. D) Participated in all aspects transit grants analysis, and recommendations to support transit services and funding to non-urbanized areas. E) Continue implementing all adopted Transportation Plans to help meet County's Strategic Plan goal and objectives. F) Advance the County's Transit and Transportation Dashboards to help meet State and Federal performance measures and targets. 31 OUTBOARD ORIENTATION June 5, 2025 What are the concerns or emerging issues your board has identified for the upcoming year that it plans to address, or wishes to bring to the Commissioners' attention? A) Prepare for the uncertainty of any new Transportation Authorization Bill when the current Infrastructure Investment and Jobs Act expires. B) Monitor connectivity and infrastructural changes with the local jurisdictions, surrounding counties, regional agencies, and along utility easements to create a more comprehensive multimodal transportation system. C) Work with NCDOT to promote funding of multimodal projects in rural areas to a greater degree. D) Promote alternative transportation modes during peak hours via public-private partnerships through programs like TDM, innovative P3s, Business Development and other best practices across the country. E) Improve transportation planning process by encouraging local schools and other public agencies to be more involved through public engagement. F) Pursue alternative means of addressing local match and local administration requirements for non-highway projects when plausible options exist for rural, low-density areas of the County; at the same time, encourage municipal partners to pursue similar options in urbanized, higher-density municipal areas. G) Expand ways we can reach more people to increase public participation in the planning process and update the Department Public Involvement Plan with lessons learned and best practices across the Country. 32 OUTBOARD ORIENTATION June 5, 2025 ROSTER # Name Appointed Represents Expertise Expires Term 1 Heidi Per 9/17/2024 Bingham BP 9/30/2027 1 2 Erik La 5/16/2023 Cedar Grove N/A 9/30/2025 1 3 Roy Schonberg 3/10/2020 Chapel Hill N/A 9/30/2027 2 4 Jamie Crandell 12/7/2020 Eno N/A 9/30/2025 1 5 Susan Gladin 2/25/2025 Hillsborough N/A 9/30/2026 Partial 6 Art Minus 9/20/2022 Little River N/A 9/30/2023 1 7 Josh Mao 12/7/2020 Cheeks P 9/30/2023 1 8 Michael Hughes 10/5/2021 At-Large PH 9/30/2027 2 9 Sherry Apple 9/19/2023 At-Large BT,PAS 1st Term 1 10 Ka'i Rashad 2/25/2025 At-Large N/A 9/30/2027 1 11 Gregory Woloszczuk 5/16/2023 At-Large N/A 9/30/2025 1 12 Gene Owen 9/17/2024 At-Large BP 9/30/2027 1 13 Chloe Pankratz 9/17/2024 Youth ED 9/30/2027 1 14 Amy Cole 10/16/2018 At-Large PAS 9/30/2024 2 33 OUTBOARD ORIENTATION June 5, 2025 ORANGE UNIFIED TRANSPORTATION BOARD (OUTBOARD) Background On May 17, 2005, the Orange County Board of County Commissioners (BOCC) established the Orange County Unified Transportation Advisory Board (OCUTAB). OCUTAB was renamed Orange Unified Transportation Board (OUTBoard) August 22, 2006. It is under the continuing direction of the BOCC, was to advise the BOCC and provide information and comments on major transportation issues; and provide recommendations regarding the overall planning and programming of transportation improvements in the County. The advisory board was directed to: • Identify and prioritize the County's roadway and transit needs along with associated costs and specific sources of funding. • Assist in development and review of the transportation component of the Comprehensive Plan. • Provide recommendations to the Board regarding Federal and State legislation affecting transportation in Orange County; and explore and make recommendations on innovative techniques and methods to improve the efficiency and capacity of existing and future transportation systems. From time to time the OUTBoard may be directed to provide input on regulations or other matters on which another County board has statutory and/or local ordinance advisory duties. In these instances, the OUTBoard serves in an advisory capacity to that board. Other County Boards and Commissions that deal with transportation issues includes: • Orange County Planning Board • The Economic Development Commission • The Commission for the Environment • The Aging Department • Others upon request The OUTBoard is administered by the Orange County Transportation Services Department. 34 OUTBOARD ORIENTATION June 5, 2025 OUTBoard's Role - Multimodal I. Planning and Program Development • NCDOT's SPOT/STIP and Non-STIP o Participate in the recurring two-year SPOT/STIP process. o Assist with identifying NCDOT small projects for programs like Spot Safety, Mobility, HMIP, and other administrative based programs. • Coordinated with County Quarterly meetings with NCDOT and member jurisdictions. • Multimodal Planning Input o Review, comment, and recommend locally and regionally adopted transportation plans, programs, policies, and projects for all modes. • Non-Highway Planning — Bicycle, Pedestrian, and Transit Planning o Recommend and monitor implementation of the Bicycle/Pedestrian and Transit Plan. o Implement Safe Routes to School (SRTS) Plan. • Development and Land Use Coordination o Review and comment on amendments to the Unified Development Ordinance (UDO). o Review and comment on local plans like Access Management Plans, Corridor Studies, and other County specific projects. II. Project Oversight and Review • State and Local Transportation Projects o Review active NCDOT projects (paving, construction, etc.). o Receive updates and monitor NCDOT rural projects in Orange County. • Technical Review o Receive and review operational statistics from Orange County Public Transportation, approved and signed by OUTBoard Chair. o Receive technical recommendations from Transportation Advisory Services (TAS) III. Interagency and Staff Coordination • Interagency Updates and Discussions o Receive updates from other department staff on County transportation related issues. o Stay informed on transportation planning activities from member jurisdiction, regional agencies, state and federal partners • Staff Communication and Advisory Roles o Address other items as assigned by the Board of County Commissioners (BOCC). 35 OUTBOARD ORIENTATION June 5, 2025 TRANSPORTATION ADVISORY SERVICES (TAS) Role - Technical Expertise Federal Compliance Requirement for Section 5311 Funds Orange County serves as a sub-recipient of Federal Section 5311 funds administered by the State of North Carolina to support Orange County Public Transportation (OCPT), providing transit service in the County's non-urbanized areas. To maintain eligibility for these funds, the County is required to establish a Transportation advisory board, for Orange County it is the Transportation Advisory Services (TAS). Initially the County's TAS consisted of: • Department of Social Services (DSS) • Department on Aging • Housing • Human Rights and • Community Development The TAS is a locally includes representation from public human service agencies, transportation providers, the business community, government entities, transit riders, and stakeholders from key populations such as seniors, minorities, and individuals with limited English proficiency. The requirements for establishing a TAB are outlined in specific guidance related to the Section 5311 Non-Urbanized Area Formula Program. Historical Context Orange County's transportation advisory function dates to the early 1990s. In June 2010, the administration of the board was transitioned from the Department on Aging to the Planning Department, and the advisory function was integrated into the Orange Unified Transportation Board (OUTBoard). County staff representing the required stakeholder groups were incorporated into the advisory structure. The TAS and OUTBoard meet quarterly together in advocating for and advance all transportation modes focusing on rural Orange County. Expansion During OCBRIP Implementation During the development and implementation of the 2012 Orange County Bus and Rail Investment Plan (OCBRIP), the County engaged in extensive community outreach and interdepartmental coordination, supported by regular OUTBoard meetings. These efforts were instrumental in satisfying NCDOT's advisory participation requirements. However, they also underscored the need for sustained engagement with human service agencies to improve public transit accessibility and service delivery. In 2022, the TAS was expanded by incorporating other departments specializing in key areas necessary to meet the needs and improve the County's multimodal transportation network including: • Human Resources 36 OUTBOARD ORIENTATION June 5, 2025 • Fleet Services • Sheriff • Asset Management Services • Health Department • Child Protective Services • Library This ensures a comprehensive and inclusive approach to multimodal transportation planning and public transit service delivery. 37 OUTBOARD ORIENTATION June 5, 2025 Transportation Orange Unified Board of AdvisoryCounty AS)Service (T (OUTBoard) (BOCC) Board Commissioners • Federally • County Final required for established by authorization grants resolution and approval • Technical • Public Experts appointed • Department • Recommends to directors/staff BOCC • Recommends to OUTBoard 38 OUTBOARD ORIENTATION June 5, 2025 STAFF WORK GROUP (SWG) Background Governance Study Context In the early 2010s, Orange County adopted a countywide transit plan that included the Durham- Orange Light Rail Transit (DO LRT) project. In 2013, an interlocal agreement was established among Orange County, the TWTPO, and GoTriangle. However, after the DO LRT project was discontinued, a new governance model was needed. The following goals guided the development of the updated framework: • Establish a clear and efficient governance structure to ensure county transit tax funds are aligned with county priorities. • Promote accountability and transparency through equitable and inclusive processes to rebuild community trust. • Incorporate five guiding principles: Representation, Equity, Collaboration, Transparency, and Accessibility. In early 2022, staff from all three original ILA parties convened to evaluate governance alternatives across four key areas: • Membership • Voting Structures • Financial Planning • Program & Plan Development These discussions, continued throughout the remainder of 2022, led to the final version of the Durham and Orange Transit Governance Interlocal Agreements, adopted in early 2023. In Spring 2023, Durham and Orange counties executed new Transit Governance Interlocal Agreements (ILAs), which required both counties and regional partners to adopt a Governance framework consisting of four core components: Transit Tax Governance 1. Comprehensive Participation Agreement (CPA) The CPA formally invites local municipalities in each county to participate in the implementation of the transit plans. It also designates ex-officio members of the Staff Working Group (SWG) as Implementation Partners, who will coordinate through future project-specific agreements. While it builds upon the counties' existing ILAs, the CPA specifically outlines eligibility criteria for receiving County Transit Tax Revenue Funding, applying only to municipalities and partners (excluding state- specific provisions limited to ILA signatories). 39 OUTBOARD ORIENTATION June 5, 2025 2. Financial Policies & Procedures (FPP) This section provides a comprehensive financial framework for implementing the transit plans. It includes the following policies and guidelines: • Fund Balance and Liquidity • Billing, Payment, and Reimbursement • Debt Management • Increased Cost of Existing Services (ICES) • Carryover Policy (initially approved in 2021) • Bus Operating Cost per Hour • Reference Exhibit: GoTriangle Financial Policies & Procedures 3. Work Program Amendment Policies This component outlines the thresholds and approval protocols for amending the annual transit work programs. It distinguishes between minor and major amendments and clarifies the roles of the SWG Administrator and GoTriangle in processing and reviewing amendments during designated cycles. 4. SWG Bylaws & Operating Procedures These bylaws define how the Staff Working Group operates, elected officers, and collaborates to develop and implement the annual transit work programs. 40 OUTBOARD ORIENTATION June 5, 2025 Lead Agency Matrix Transit Governance ILA Responsibilities Approved Lead Agency Orange County Transit Annual Work Program Orange County to compile and maintain Annual Tax District administration budget for the Orange Transit major Go Triangle(as Tax District operating and capital fund Administrator)to compile & maintain Multi-Year Capital Improvement Plan (CIP)supplied for the Orange Transit major capital fund that clearly identifies specific projects, project sponsors responsible for undertaking those projects, project funding sources, and project expenditures starting with the current year of annual work program and annual projections forecasted out to assume full capital investment outlays per project and also showing actual/programmed expenditures from each project inception to Orange County to compile& current fiscal year. (NOTE:The Multi-year CIP shall be updated annually to maintain through coincide with the annual capital budget always being the first year of coordination with DCHC MPO appropriation of funding for capital projects identified in the CIP.The Multi-year &Go Triangle CIP shall be coordinated with the Metropolitan Transportation Plan, Transportation Improvement Program, and annual program of projects developed and maintained by the DCHC MPO designated recipient of federal formula transit grants so as to be consistent with submittal deadlines for the Transportation Improvement Program and the horizon years of the Metropolitan Transportation Plan.) Annual Capital Budget Ordinance supplied for the Orange Transit major capital Go Triangle(as Tax District fund that allocates financial resources to specific project sponsors for specific Administrator)to compile& projects and represents the current year of appropriation of funding for capital projects identified in the Multi-Year CIP maintain Multi-year Operating Program-the annual document describing the development of local and any regional transit services to be funded by the Tax District. It will describe service changes planned for the year and preliminary service proposals and financial projections for the subsequent years.A detailed Orange County to compile& report on the status of each service shall also be included, along with maintain through performance objectives for the coming year.The document shall also describe coordination with DCHC MPO administrative, planning, marketing or other functions that are not directly &Go Triangle accounted for in specific infrastructure project delivery or allocated to service delivery, but which are essential to the implementation of the Work Program/Multi-Year Vision Plan Annual Operating Budget Ordinance-This shall be supplied for the Orange Go Triangle(as Tax District Transit major operating fund which will appropriate funds for the operation, Administrator)to compile& administration, and implementation administration of transit projects identified in the Work Program as operating projects. maintain 41 OUTBOARD ORIENTATION June 5, 2025 Update of the Orange Transit Financial Plan and financial model assumptions within the fiscal constraints/projections of the most current horizon year for Orange County Transit Multi-Year Vision Plan.The Parties shall use good faith Go Triangle (as Tax District efforts to align planning horizon year with the horizon year of the current DCHC Administrator)to compile& MPO MTP. The Financial Model shall contain agreed upon financial assumptions maintain through of the SWG (and supporting subcommittees as designated)for the Orange County coordination with Orange Transit Annual Work Program revenues involving federal,state and local sources County and multi-year capital and operating costs including liquidity targets and debt ratios relevant to rating agency metrics Multi-year Capital Funding Agreements or Master Agreements-agreements between an agency and other agencies to provide an implementation element or a project plan if the implementation element is to be provided by the Agency/project sponsor.The agreement or project plan shall state the details of Go Triangle(as Tax District the capital improvements to be provided and detail expectations on funding, Administrator) responsibilities,schedule and performance and shall adhere to minimum standards outlined in the Orange County Transit Governance ILA. Master agreements mean capital funding agreements that direct a discrete logical grouping of projects, operations or studies. Multi-year Operating Agreements or Master Agreements-agreements between agencies tasked to provide an implementation element,the tax district and other agencies as needed,or an operating plan if the element is to be provided by the Agency or project sponsor.The agreement shall state the details of the service to Go Triangle(as Tax District be provided and detail expectations on funding, responsibilities, schedule and Administrator) performance.The agreement shall adhere to the minimum standards outlined in the Orange County Transit Governance ILA. Master agreements mean operating agreements that directs a discrete logical grouping of projects, operations or studies. Implementation Strategy for each Element of Annual Work Program-shall Orange County to include scope,geography, estimated budget(taken from the CIP or Multi-Year compile/audit/develop Operating Program),sponsoring agency/jurisdiction, as well as purpose and goals template; Individual Town and adherence to any service performance standards to be fulfilled as outlined in Project Sponsors to the most current Multi-Year Vision Plan complete/submit to Orange County 42 OUTBOARD ORIENTATION June 5, 2025 Articulated strategy for Public Outreach/Involvement shall be developed each year for the Annual Work Program as a whole, as well as any applicable strategies Go Triangle in coordination for individual projects the SWG Admin or project sponsor feels are appropriate with Orange County will lead (i.e., campaign to support specific major capital investment or to support major synchronize with SWG Admin impact to bus services) Orange County Transit Multi-year Vision Plan Orange County to compile & maintain Multi-Year Capital Improvement Plan(CIP) as defined above for the Annual Work Program, but developing forecasted capital expenditures through to the new Orange County to Compile horizon year of the Multi-Year Vision Plan that is aligned with the MPO's MTP Multi-Year Operating Program, or Multi-Year Service Implementation Plan as defined above, but developing forecasted capital expenditures through to the Go Triangle to Compile new horizon year of the Multi-Year Vision Plan that is aligned with the MPO's MTP Staffing Plan to evaluate operational administrative-and capital-related support Orange County to Lead this over the life of any/all implementation elements. element Update of the Orange Transit Financial Plan and financial model assumptions within the fiscal constraints/projections of the most current horizon year for Orange County Transit Multi-Year Vision Plan.The Parties shall use good faith Go Triangle (as Tax District efforts to align planning horizon year with the horizon year of the current DCHC Administrator)to compile& MPO MTP. The Financial Model shall contain agreed upon financial assumptions maintain through of the SWG (and supporting subcommittees as designated)for the Orange County coordination with Orange Transit Annual Work Program revenues involving federal,state and local sources County and multi-year capital and operating costs including liquidity targets and debt ratios relevant to rating agency metrics Articulated strategy for Public Outreach/Involvement shall be developed each for cycle the Multi-Year Vision Plan as a whole, as well as any applicable Go Triangle to lead through strategies for individual projects the SWG or project sponsor feels are appropriate coordination with DCHC MPO (i.e., campaign to support specific major capital investment or to support major &SWG impact to bus services) 43 OUTBOARD ORIENTATION June 5, 2025 Templates containing minimum standards for project and financial reports, Go Triangle through which includes the Annual Report, Mid-Year Report and Quarterly Financial coordination with Orange Conditions Report County Orange County via the SWG Designation of project and individual transit sponsors agencies Orange County through Staff Working Group (SWG) Administration, Convener & Facilitator coordination with active SWG Chair/Vice Chair Orange County/SWG Presentation of Materials for Review&Approval to ALL 3 governing boards Administrator with agenda when applicable facilitation support from individual staff liaisons at each governing agency Orange County/SWG SWG Bylaws Administrator to develop, update and maintain Rules dictating amendment procedure for both the Annual Work Program and Orange County/SWG Multi-Year Vision Plan Administrator to develop, update and maintain Orange County/SWG SWG Meeting Schedule Administrator to develop, update and maintain Create the Annual Work Program Development Calendar, a list of Deadlines for required submittals required for the development of an annual work program Orange County/SWG and/or the multi-year vision plan;which should include contingencies for public Administrator to develop, outreach timeframes,sequential board approval OR denial and potential for an update and maintain interim work program in the event a new annual work program is not adopted prior to the start of the new fiscal year. Identification and maintenance of Lead Agency roles to achieve all components Orange County/SWG needed to deliver an annual work program and a multi-year vision plan Administrator to develop, update and maintain 44 OUTBOARD ORIENTATION June 5, 2025 45 OUTBOARD ORIENTATION June 5, 2025 1 KANSPORTATION AUTHORIZATION BILL Infrastructure Investment and Jobs Act N Overview The Infrastructure Investment and Jobs Act represents a historic $550 billion in new federal investment across transportation, clean energy, water systems, internet, and climate resilience. The legislation aims to: • Grow the economy, • Create —2 million jobs per year, and • Promote sustainability, equity, and resilience over the next decade. It complements the Build Back Better Agenda and reinforces the administration's goal to deliver results for working families and ensure America remains competitive globally. Transportation and Infrastructure Roads, Bridges, and Major Projects ($110B) • Repairs 173,000 miles of roads and 45,000 bridges. • Includes $40B for bridge repairs — the largest such investment since the interstate system. • $16B supports major transformative projects. • Emphasizes climate resilience, safety, and equity for cyclists and pedestrians. Safety ($11 B) • Funds a $513 Safe Streets for All program. • Doubles funding for transportation safety including highways, trucks, pipelines, and hazardous materials. Public Transit & Rail Public Transit ($89.9B total) • $39B new investment plus ongoing funding over 5 years. • Modernizes buses, rail, and stations; increases accessibility. • Invests in clean, zero-emission vehicles and workforce training. • Benefits communities of color who disproportionately rely on transit. Passenger & Freight Rail ($66B) • Largest rail investment since Amtrak's creation. 46 OUTBOARD ORIENTATION June 5, 2025 • Funds backlog elimination, NE Corridor upgrades, high-speed rail, and safety grants. Clean Energy & Climate EV Infrastructure ($7.5B) • Builds the first national EV charging network. • Prioritizes rural and disadvantaged communities. Electric & Clean Buses ($7.513) • Replaces diesel school and transit buses with zero-emission models. • Reduces air pollution for 25M+ students and drivers. Power Grid ($65B) • Creates a new Grid Deployment Authority. • Supports clean energy transmission, smart grid tech, and R&D for nuclear, hydrogen, and carbon capture. Q Water & Environmental Justice Clean Drinking Water ($55B) • Replaces lead pipes and removes toxic PFAS chemicals. • Serves 10M+ households and 400K+ schools and childcare centers. Environmental Remediation ($21 B) • Cleans up Superfund/Brownfield sites and abandoned mines/gas wells. • Targets areas with disproportionate exposure among Black and Hispanic communities. Broadband & Digital Equity High-Speed Internet ($65B) • Ensures universal access to high-speed broadband. • Requires low-cost plans, transparent pricing, and addresses digital redlining. • Establishes a permanent subsidy for low-income households. Airports, Ports & Freight ($42B) • $17B for ports, $25B for airports. • Modernizes infrastructure, reduces emissions, and promotes low-carbon tech. 47 OUTBOARD ORIENTATION June 5, 2025 • Enhances competitiveness by reducing supply chain bottlenecks. (S) Resilience & Western Water ($50B) • Funds for flood, drought, wildfire protection, and weatherization. • Builds the most climate-resilient infrastructure in U.S. history. Reconnecting Communities ($1 B) • First-ever program to rebuild and reconnect neighborhoods split by highways and transit systems. • Supports planning and construction to repair divided communities, particularly Black neighborhoods. (15 Financing the Investment • Funded via: o Unused pandemic relief funds o Crypto tax enforcement • Targeted corporate user fees o Revenue from future spectrum auctions • Boosted by projected economic growth from infrastructure expansion. The IIJA is scheduled to expire October 2026, next transportation authorization bill yet to be drafted. 48 OUTBOARD ORIENTATION June 5, 2025 Federal Aid Highway Transportation Equity Act Act (TEA-21 ) 1919 — 1987 1998-2003 Intermodal Surface Transportation Efficiency (ISTEA) I I I I I I Created MPO and RPO More power to MPO I NEPA, Multimodal, Freight and 3C — Continuing, Transit and Air Quality Safety added Comprehensive And Cooperative Focused on Highway Each Transportation Authorization Bill amended US Code Title 23 49 OUTBOARD ORIENTATION June 5, 2025 Safe, Accountable, Flexible, Efficient Transportation Equity Fixing America's Surface Act: A Legacy for User Transportation Act (SAFETEA-LU) (FAST-ACT) 2005-2009 2015-2020 Moving Ahead for Progress in the 21 st Century (MAP-21 ) Equity & efficiency 2012-2014 Performance Measures Congestion and mobility Performance Based Performance Targets Innovative Financing Data Driven Each Transportation Authorization Bill amended US Code Title 23 50 OUTBOARD ORIENTATION June 5, 2025 Transit Funding Landscape 34% Revenue (Updated Transit Plan) 66% Revenue (Updated Transit Plan) As allocated in the Plan Grant Agreement � E Annual Work Program 5-year carryover Transit (tax) Plan Orange County Annual Budget County funds gained through General Funds & Department Specific I Funds State and Federal reimbursements from Go Triangle I Some are Formula others Only reimbursed for projects identified Serves as discretionary. in the Plan and budgeted through the • Local payment for Transit (tax) NCDOT & FTA have separate Annual Work Program (SWG) Plan projects requesting � reimbursement from Go � Discretionary requirements � Triangle. � All requiring local match Major amendments to the plan require g . • 100% federal are approval of all three parties: County, • Local match (20%) for State & reimbursement based TWTPO and Go Triangle Federal Grants (80%) • All require application, • Local payment for other projects � as identified b OCTS and � award, and claims Minor amendments to the plan require y � Manager � process. county approval II Between: Orange County only funds Orange County or MPOs and NCDOT/FTA/FHWA 51 OUTBOARD ORIENTATION June 5, 2025 Transportation Funding Landscape DC C TP ensrve Metropolitan Planning Organization CTP may have>600 projects.No,. -f3SpO17dt101'1 Plan Planning Tomorrow Today 13. he need for projects advance to MTP The Mayors hold August 2�16 a ribbon cutting a project i year multdevi-modal ceren, y their identified. MPc3 loped picture is in the Papers and the protect becomes open for public use., TP MTP may have 00 MTP.projects.MPOs 12. develop The project is ;ran P constructed of an adopted MTP. tationr""P. and has Ian(MT a o+f reporting of projects that Is a .ear multi-modal requirements. ran developed y MPo. ♦�� _ TIP SPOT r� TP ���� Funding is spent Example(Project is sometimes - - , 1 % submitted to NCD Not all MTP projects referred to as being other phases 10 , for SPOT scoring .A advance to the TIP. 1 "obligated) ' The MPO selects 1 LIFE certain projects to ' submit to NCOOT 1 SPOT for scoring _-dJCYCLE _ 1 and only projectss that"score"well will advance. ppi TIP 1 TIP • PROJECT IMPLEMENTATION PROCESS , SPOrscorldare 1 •. - SPOT scores are 1 Local jurisdictions ' (LONG-RANGE PLANNING) created for a project &agencies work "• • that is SPOT for submitted to NCD with NCDOT far the - project. 1 agreement or grant, prioritization. 40*L_ �� +* I I STIP Transportationchanges made to 9 Well!Net!Net!MEN MEN MEN Improvement 1 1 TIP 1 �• TIP 1'...` , 1 .- as part of an 1 1 amendment to a tep Current TIP adopted :. in 1 •: 1 _ TIP •1 .• Local projects come from an adopted plan(CTP, 1 MTP,or other local plan).These are typically TIP� , T I P smaller,locally managed projects such as bike/ 1 pod projects,greenway tralis or bus shelters,etc. 52 1—........................ � OUTBOARD ORIENTATION June 5, 2025 RESOURCES Transportation Multimodal https://www.orangecountync.gov/778/Transportation-Services Plan Climate Action Plan https://www.orangecountync.gov/3096/Climate-Action-Plan Strategic Plan https://www.orangecountync.gov/3319/Strategic-Plan Safe Routes to School Plan https://www.orangecountync.gov/778/Transportation-Services North Carolina Department https://www.ncdot.gov/Pages/default.aspx of Transportation Triangle West https://www.twtpo.org/ Transportation Planning Organization Central Pine Rural Planning https://centralpinesrpo.org/ Organization Burlington-Graham https://bgmpo.org/ Metropolitan Planning Organization U.S. Department of https://www.transportation.gov/ Transportation 53 OUTBOARD ORIENTATION June 5, 2025 STAFF CONTACTS: Staff Name Email Phone Williamson-Baker, Sarah Transportation Deputy Director Sarah Williamson-Baker 919-245-2102 Weaver, Darlene Transportation Planning Manager Darlene Weaver 919-245-2002 Wiley, Jamael Transit Operations and Planning Jamael Wiley 919-245-2006 Manager Wall, Katrina Transit Compliance Coordinator Katrina Wall 919-245-2009 Brooks, Lavonda Senior Transit Dispatcher Lavonda Brooks 919-245-2656 Ange, EmmaLea Admin Support II EmmaLea Ange 919-245-2004 54 ���E ORANGE COUNTY GOVERNMENT ORANGE ORL TRANSPORTATION SERVICES DEPARTMENT ri ,� NoKrH CARQLLNA Orang;„8�,�,u„5nt Item 5.b. Subject: Non-STIP Project Management Plan Attachment: Non-STIP PMP PURPOSE: To approve the Non-State Transportation Improvement Program Project Management Plan (PMP). BACKGROUND: October 2018— Program Launch: Small Transportation Projects Orange County regularly has opportunities to seek funding from the North Carolina Department of Transportation (NCDOT) for small-scale transportation improvements. These opportunities arise throughout the fiscal year and are typically supported by the following funding programs: • High Impact— Low Cost Project Program • Maintenance Resurfacing Program • Spot Safety Program Given the often-short timeframe between NCDOT's announcements and submission deadlines, County Planning staff request OUTBoard members to actively identify and report small-scale transportation needs they observe while traveling throughout the County. Maintaining an ongoing list of candidate projects allows the County to respond promptly and strategically to funding opportunities. • Typical Project Types Include: • Intersection improvements and radius adjustments • Minor widening and geometric modifications • Shoulder widening to improve visibility and safety • Operational enhancements and curve improvements and turn lanes • Traffic signal upgrades and signage enhancements Projects are generally prioritized based on crash history, congestion issues, pedestrian/school proximity, and local needs. A Safety Oversight Committee (SOC) evaluates and recommends eligible projects for consideration by the NCDOT Board of Transportation (BOT). January 2023—Program Evolution: Renamed as Non-STIP and Expanded In 2023, the program was renamed to the Non-STIP Small Transportation Project List to reflect its broader scope and improved coordination with NCDOT. The list is reviewed bi-annually by OUTBoard, in alignment with expanded program eligibility that includes: • Hazard Elimination Program • SPOT Safety and Mobility Programs • Highway Maintenance Improvement Program (HMIP) • Key Program Guidelines: • Projects must not require right-of-way acquisition. 600 Hwy 86 N - Hillsborough, North Carolina 27278 Phone (919)245-2008 - Fax (919) 732-2137 orangecountync.gov/transportation • Construction must begin within 24 months of funding approval. • Projects exceeding $450,000 generally require a resolution of support from the local governing body. • Funding may be combined with other eligible sources. • Most projects are subject to BOT approval. Role of OUTBoard Members As community representatives from across the County, OUTBoard members provide essential local insight. Staff respectfully request members to assist in identifying potential Non-STIP projects, particularly those addressing: • High-risk intersections or road segments with a known crash history • Road maintenance concerns (e.g., potholes, drainage issues, surface degradation) • Low-cost safety enhancements (e.g., signage, pavement markings, visibility improvements) Once a project meets NCDOT's eligibility and scoring criteria, it can advance quickly into implementation. These projects are typically small in scope, design-ready, and do not require public involvement. Maintenance projects are evaluated separately and prioritized based on urgency, condition, and available resources. October 2024—Transition to Quarterly Review Beginning in October 2024, OUTBoard transitioned from bi-annual to quarterly reviews of the Non-STIP list. This change aligns with the County's quarterly meetings with NCDOT and local municipalities, allowing for better communication and more frequent updates. County and NCDOT staff continue to collaborate to identify cost-effective, locally prioritized improvements. The Non-STIP project list is reviewed and updated quarterly with OUTBoard and the Transportation Advisory Service. June 2025—Draft Non-STIP Project Management Plan In response to a request from OUTBoard, County staff now incorporate Non-STIP updates as part of the Annual Report and Work Plan. These updates are timed with the quarterly meetings held with NCDOT. At the most recent meeting, staff presented an updated list of candidate projects based on the Transportation Multimodal Plan (TMP), with a strong emphasis on improving safety for vulnerable road users. To support effective delivery, staff have prepared a draft Non-STIP Project Management Plan. This plan is intended to provide a transparent, organized, and efficient framework for overseeing the implementation of rural transportation initiatives across Orange County. Attachment 1 is the updated Non-STIP PMP. FINANCIAL IMPACT: No financial impact currently. ALIGNMENT WITH STRATEGIC PLAN: This item supports: Mission Statement Orange County is a visionary leader in providing governmental services valued by our community, beyond those required by law, in an equitable, sustainable, innovative and efficient way. Vision Statement We are a diverse, inclusive, and healthy county working together to strengthen our community and enhance the quality of life for all residents. RECOMMENDATION(S): Approve Non-STIP PMP October 20, 2 I NON-STIP PMP August 5, 2025 NON-STIP PMP August 5, 2025 Table of Contents List of Acronyms i Executive Summary 1 Background & Authorization 2 ProjectIdentification..........................................................................................................3 Alignment with County Plans and Policies ........................................................................4 Project Scope 7 Administration and Oversight of Non-STIP Projects..........................................................7 Stakeholder involvement 9 Supporting Agencies and Partner Divisions ......................................................................9 Strengthening Community-Focused Outcomes...............................................................10 Project Timeline and Milestones 11 KeyProject Milestones....................................................................................................11 Implementation 13 Step-by-Step Workflow for Non-STIP Projects................................................................13 Communication Protocols ...............................................................................................14 Tracking and Documentation Procedures .......................................................................14 Monitoring and Evaluation 16 Project Tracking Metrics..................................................................................................16 Success and Performance Indicators..............................................................................16 Closeout 18 Documentation and Final Reporting Framework.............................................................18 Monthly Executive Briefing Template ..............................................................................19 Resources 21 Staff Contacts: 22 NON-STIP PMP August 5, 2025 LIST OF ACRONYMS AADT Annual Average Daily Traffic AASHTO American Association of State Highway and Transportation Officials ADA Americans with Disabilities Act(1990) BG MPO Burlington-Graham Metropolitan Planning Organization BOCC Board of County Commissioners BOT Board of Transportation (NCDOT) CAA Clean Air Act(1970) CAMPO Capital Area Metropolitan Planning Organization 3-C Continuing,Cooperative, Comprehensive CFR Code of Federal Regulations CHT Chapel Hill Transit CIP Capital Improvement Program CMAQ Congestion Mitigation/Air Quality grant program CTN Chatham Transit Network CTP Comprehensive Transportation Plan DAQ Division of Air Quality(North Carolina) DBE Disadvantaged Business Enterprise DCHC MPO Durham-Chapel-Hill Carrboro Metropolitan Planning Organization DEIS Draft Environmental Impact Statement DENR Department of Environment and Natural Resources (North Carolina) DMV Division of Motor Vehicles DO LRT Durham-Orange Light Rail Transit DOT Department of Transportation (North Carolina) DSS Department of Social Services EA Environmental Assessment EIS Environmental Impact Statement E+C Existing Roads plus Committed Projects EPA U. S. Environmental Protection Agency EV Electric Vehicle FAHA Federal Aid Highway Act FAST-ACT Fixing America's Surface Transportation Act FFY Federal Fiscal Year(Oct 1 —Sept 30) FHWA Federal Highway Administration FPP Financial Policies&Procedures FTA Federal Transit Administration GIS Geographic Information Systems NON-STIP PMP August 5, 2025 GPS Global Positioning System HMIP Highway Maintenance Improvement Program HOV High Occupancy Vehicle HRRR High Risk Rural Road HSIP Highway Safety Improvement Plan ICES Increased Cost of Existing Services IIJA Infrastructure Investment and Jobs Act ILA Interlocal Agreement ISTEA Intermodal Surface Transportation EfficiencyAct(1991) ITRE Institute for Transportation Research and Education (NC State) ITS IntelligentTransportation Systems KPI Key Performance Indicators LOS Level-of-Service LPA Lead Planning Agency LRTP Long Range Transportation Plan (LRTP) MAP21 Moving Ahead for Progress in the 21 st Century Act(current federal law) MOA/MOU Memorandum of Agreement or Understanding MPO Metropolitan Planning Organization MSA Metropolitan Statistical Area MTIP Metropolitan Transportation Improvement Program MTP Metropolitan Transportation Plan (MTP, old name was LRTP) MUTCD Manual on Uniform Traffic Control Devices NCAMPO North Carolina Association of Metropolitan Planning Organizations NCARPO North Carolina Association of Rural Planning Organizations NCDOT North Carolina Department of Transportation NCPTA North Carolina Public Transportation Association NEPA National Environmental Policy Act(1969) NHS National Highway System Non-STIP Not listed in the Statewide Transportation Improvement Program Non-STIP PMP Not listed in the Statewide Transportation Improvement Program Project Management OCBRIP Orange County Bus and Rail Investment Plan OCTS Orange County Transportation Services OCPT Orange County Public Transportation OPT Orange Public Transit OUTBoard Orange Unified Transportation Advisory Board (Orange County) PTRM Piedmont Triad Regional Model PMP Project Management Plan PPP/3P Public Private Partnership PUD Planned Unit Development PWP Planning Work Program RGP Rural General Public (Transit) NON-STIP PMP August 5, 2025 ROAP Rural Operating Assistance Program (Transit) ROW Right-Of-Way RPO Rural Planning Organization RSA Road Safety Audit RTF Research Triangle Foundation RTP Research Triangle Park SAFETEA-LU Safe,Accountable, Flexible, Efficient Transportation Equity Act:A Legacy for Users SIP State Implementation Plan (for air quality) SOC Safety Oversight Committee SOV Single Occupancy Vehicle SPOT Strategic Planning Office of Transportation (NCDOT) SRTS Safe Routes to School STIP State Transportation Improvement Program STP-DA Surface Transportation Program-Direct Apportionment SWG Staff Working Group TAC Transportation Advisory Committee(local elected officials) TAS Transportation Advisory Services TAZ Traffic Analysis Zone TCC Technical Coordinating Committee (local staff) TDM Travel Demand Management TEA-21 Transportation Equity Act for the 21 st Century TIA Traffic Impact Analysis TIP Transportation Improvement Program TMA Transportation Management Area TMP Transportation Multimodal Plan TOD Transit Oriented Development TPB Transportation Planning Branch (NCDOT) TPO Transportation Planning Organization TRM Triangle Regional Model TSM Transportation System Management TWTPO Triangle West Transportation Planning Organization UAB Urbanized Area Boundary UDO Unified Development Ordinance UPWP Unified Planning Work Program USDOT United States Department of Transportation VHT Vehicle Hours of Travel VMT Vehicle Miles of Travel VPD Vehicles per Day V/C Volume-to-Capacity Ratio iii NON-STIP PMP August 5, 2025 EXECUTIVE SUMMARY Purpose & Strategic Vision The Non-State Transportation Improvement Program (Non-STIP) Project Management Plan (PMP) serves as a vital operational framework for implementing community-centered, data- driven transportation enhancements across Orange County. This initiative prioritizes agile response to urgent mobility and safety concerns, offering a flexible, Non-STIP funding and implementation route to complement long-term STIP strategies. Core Focus Areas: • Safety: Reducing crash risk at high-priority sites through targeted low-cost interventions and evidence-based project selection. • Mobility: Improving congestion, traffic flow, and multimodal connectivity for residents, commuters, and vulnerable road users. • Equity & Accessibility: Supporting infrastructure improvements in underserved areas and enhancing conditions for school children, pedestrians, and cyclists. • Maintenance: Addressing road surface conditions, signage, and critical infrastructure before deterioration escalates. Leadership & Funding Projects are led by Orange County Transportation Services (OCTS), in close coordination with the North Carolina Department of Transportation (NCDOT), and supported by a mix of state, federal, and safety grant programs such as: • SPOT Safety and Mobility • Highway Safety Improvement Program (HSIP) • Safe Routes to School (SRTS) • High Impact/Low-Cost Program • Highway Maintenance Improvement Program (HMIP) • Others as made available by NCDOT 1 NON-STIP PMP August 5, 2025 BACKGROUND & AUTHORIZATION On a quarterly basis, following the County's coordination meeting with the NCDOT, the Orange Unified Transportation Board (OUTBoard) conducts a review of the County's Small Transportation Projects (e.g. Non-STIP) list. This process helps identify opportunities for small- scale improvements to the County's multimodal transportation network. These projects are typically local in nature and administered by NCDOT under programs such as: • High Impact/Low-Cost Program • Hazard Elimination Program • SPOT Safety and SPOT Mobility Initiatives • Highway Maintenance Improvement Program (HMIP) Key criteria for these project types include: • No right-of-way acquisition is required • Projects must be ready for construction within 24 months of approval • Projects with an estimated cost exceeding $450,000 generally require a formal resolution of support from the local governing body • Funding may be leveraged in combination with other sources • All projects are subject to final approval by the NCDOT Board of Transportation (BOT) Role of OUTBoard Members in Project Identification OUTBoard members, representing diverse regions across the County, are well-positioned to identify and communicate localized transportation concerns. Their first-hand familiarity with community road conditions and travel patterns provides valuable insight into areas needing attention. OCTS Staff are always seeking OUTBoard members' assistance in identifying potential local project needs, including but not limited to: • Intersections or road segments with a known history of traffic incidents or near-misses • Pavement deficiencies such as potholes, drainage issues, and surface deterioration • Hazardous locations where low-cost interventions (e.g., signage, pavement markings) could enhance safety Project Approval and Implementation Process Once candidate Non-STIP projects meet NCDOT's eligibility and quantified funding criteria, they can proceed rapidly due to their small scale and limited public impact. These projects typically require minimal design work and public involvement, allowing for streamlined implementation. In contrast, routine maintenance projects are prioritized based on need and available funding and are not subject to the same eligibility or approval criteria. OUTBoard participation plays a vital role in ensuring the County's transportation improvement efforts remain responsive, equitable, and effectively targeted. 2 NON-STIP PMP August 5, 2025 Project Identification Both the OUTBoard and the public play a critical role in identifying issues across the County's roadway network. These concerns span a wide spectrum—from traffic safety and excessive speeding to mobility challenges and accessibility barriers. The collective input from residents and board members helps ensure that infrastructure improvements align with real-world needs and community experiences. As a result of this collaborative input process, a range of Non-STIP projects are identified. These locally focused initiatives typically include: • Speed limit modifications in high-risk or sensitive areas (e.g., near schools or pedestrian- heavy corridors) • Installation of paved shoulders as part of resurfacing projects • Low-cost safety enhancements such as signage, striping, and pedestrian crossings These Non-STIP projects are administered by the NCDOT and rely on a combination of technical data, public feedback, and local government requests to move forward in the funding and implementation pipeline. Data-Driven Project Evaluation and Support by OCTS Staff Orange County Transportation Services (OCTS) staff play an ongoing and proactive role in evaluating non-STIP project proposals. Staff continually monitor, receive, and analyze a wide array of data sources to validate and prioritize project requests. These include, but are not limited to: • Crash history data and high-incident locations as identified by NCDOT's Traffic Safety Unit, helping to pinpoint critical safety concerns and prioritize interventions. • Community-reported issues, such as: o Persistent speeding in residential or school zones o Missing or insufficient pedestrian crosswalks o Bicycle and Pedestrian safety challenges • Maintenance and infrastructure condition data, sourced from the County's Asset Management reports, including road surface degradation, drainage failures, or deferred repairs. Through this comprehensive approach, OCTS staff ensure that Non-STIP project recommendations are grounded in both community input and empirical evidence, supporting the County's broader goals of safety, equity, and network resilience. 3 NON-STIP PMP August 5, 2025 Alignment with County Plans and Policies A portion of the Non-STIP projects originate from the Orange County Transportation Multimodal Plan (TMP), while others are identified through public input received during ongoing planning and community engagement processes. This dual pathway ensures that both long-range strategic goals and emerging local concerns are addressed in a coordinated manner. Projects outlined in the TMP are the result of a comprehensive planning effort that reflects community priorities, stakeholder input, and data-driven analysis. Additionally, comments submitted by residents during public meetings, surveys, and planning workshops often highlight specific needs that may not have been previously identified in formal plans. These grassroots contributions are instrumental in shaping a responsive and inclusive project pipeline. Non-STIP projects included in or inspired by the TMP are generally developed to support broader countywide goals. These projects typically focus on: • Advancing Orange County's Vision Zero objectives, which aim to eliminate traffic fatalities and serious injuries through targeted safety interventions and infrastructure improvements. • Implementing the County's Complete Streets Policy, by promoting transportation facilities that accommodate all users—drivers, pedestrians, cyclists, and transit riders—regardless of age, ability, or mode of travel. • Reinforcing the goals of the County's Strategic Plan, including improving transportation equity, accessibility, and connectivity across communities. • Supporting environmental sustainability, by aligning with the County's Climate Action Plan and encouraging low-emission, multimodal travel options such as biking, walking, and transit. • Integrating with other adopted plans and policies, ensuring consistency across transportation, land use, environmental, and public health initiatives. By grounding Non-STIP project selection in both long-range planning frameworks and real-time public feedback, Orange County maintains a balanced and forward-thinking approach to enhancing its transportation network. A current list of Non-STIP projects is identified in the following table. 4 NON-STIP PMP August 5, 2025 Project ID11 Facility From To I&Description A Non-STIP Request Non-STIP Status Hwy-013 Buckhorn Road Orange Grove Rd Bradshaw Quarry Rd Upgrade the current unsurfaced HMIP Submitted (April 20-foot cross section to a surfaced, NCDOT Quarterly) 24-foot cross section suitable for L-F public traffic use. Hwy-014 Arthur Minnis Dodsons Cross Rocky Ridge Rd Upgrade the current unsurfaced HMIP Submitted(April Road Rd 20-foot cross section to a surfaced, NCDOT Quarterly) 24-foot cross section suitable for public traffic use. Hwy-023 Lebanon Road Mill Creek Road Efland-Cedar Grove Intersection and safety SPOT Safety Submitted (April Rd improvements along Lebanon Road NCDOT Quarterly) Hwy-036 Orange High Ann Road Orange Middle School Add a right-turn lane on Orange SPOT Safety Submitted (April School Road entrance High School Road NCDOT Quarterly) Hwy-038 New Hope Church New Hope New Hope Elementary Add a right-turn lane on New Hope SPOT Safety Submitted (April Road Elementary School western Church Road to New Hope NCDOT Quarterly) School driveway Elementary School eastern driveway Hwy-039 West Ten Road Gravelly Hill 300 ft east Extend the right-turn lane on West SPOT Safety Submitted (April Middle School Ten Road by 300 ft NCDOT Quarterly) Int-206 Buckhorn Road/ - - Intersection Improvements SPOT Safety Submitted (April Industrial Drive NCDOT Quarterly) Int-207 Ben Wilson Road/ - - Intersection Improvements SPOT Safety Submitted(April Bowman Road NCDOT Quarterly) t-208 Buckhorn Road/ - - Intersection Improvements SPOT Safety Submitted(April West Ten RoadU NCDOT Quarterly) Int-209 SR 1005 (Old - - B-5348. Replace Bridge 670085 Bridge Replacement Submitted (April Greensboro Road) over Phil's Creek NCDOT Quarterly) Int-210 NC 86 - - B-6037. Replace Bridge 670049 Bridge Replacement Submitted(April over North Carolina Railroad/ NCDOT Quarterly) Norfolk Southern Railroad OUTBoard/SRTS Old NC 86/Arthur Intersection Improvements SPOT Safety Submitted(April Minnis NCDOT Quarterly) OUTBoard/SRTS Orange Grove Intersection Improvements SPOT Safety Submitted(April Road/Davis Road NCDOT Quarterly) 5 NON-STIP PMP August 5, 2025 Project ID Facility From To Description Non-STIP Request Non-STIP Status OUTBoard/SRTS Rocky Ridge Dairyland Arthur Minnis Resurface with additional shoulder HMIP Submitted (April NCDOT Quarterly) OUTBoard/SRTS Jones Ferry County Line Carrboro Resurface and Bridge Replacement HMIP and Bridge Submitted (April NCDOT Quarterly) OUTBoard/SRTS Bike Signs Countywide Bike/Ped Plan Submitted (April NCDOT Quarterly) OUTBoard/SRTS New Grady Brown Midblock Crosswalk between Cedar SPOT Safety Submitted (April School Road Ridge High and Grady Brown NCDOT Quarterly) Elementary OUTBoard/SRTS NC 86/E Benton Dr Intersection Improvement/ SPOT Safety Submitted(April Crosswalk NCDOT Quarterly) OUTBoard/SRTS W King St/Hayes St Intersection Improvement/ SPOT Safety Submitted(April Crosswalk NCDOT Quarterly) OUTBoard/SRTS S Nash St/W Union Intersection Improvement/ SPOT Safety Submitted (April St Crosswalk 0111111116NCDOT Quarterly) OUTBoard/SRTS US 70/1-emon Tree Intersection Improvement/ SPOT Safety Submitted(April Ln Crosswalk NCDOT Quarterly) OUTBoard/SRTS US 70/Gwen Rd Intersection Improvement/ SPOT Safety Submitted(April Crosswalk NCDOT Quarterly) OUTBoard/SRTS US 70/Fuller Rd Intersection Improvement/ SPOT Safety Submitted (April Crosswalk NCDOT Quarterly) OUTBoard/SRTS St Mary/Lydia Ln Intersection Improvement/ SPOT Safety Submitted (April Crosswalk NCDOT Quarterly) OUTBoard/SRTS St Mary/E Tryon St Intersection Improvement/ SPOT Safety Submitted(April Crosswalk NCDOT Quarterly) OUTBoard/SRTS T Orange High No Parking Signs SPOT Safety Submitted (April School Road NCDOT Quarterly) OUTBoard/SRTS New Grady Brown No Parking Signs SPOT Safety Submitted(April School Road NCDOT Quarterly) 6 NON-STIP PMP August 5, 2025 PROJECT SCOPE Aaministration and Oversight of Non-STIP Projects The implementation of Orange County's Non-STIP project list is managed by OCTS staff through regular collaboration and coordination with NCDOT personnel. These interactions are essential to advancing each project from concept to completion, particularly as NCDOT oversees final administration and construction. OCTS staff maintain comprehensive and up-to-date documentation for each project, including its scope, development process, key milestones, and final outcomes. This level of tracking ensures transparency, continuity, and accountability throughout the project lifecycle. Project Types and Scope of Interventions Non-STIP projects are developed and executed through ongoing County—State staff coordination. These projects vary in scale and complexity, and may include but are not limited to: • Traffic and pedestrian infrastructure improvements, such as: • Traffic signal upgrades o Speed-calming measures (e.g., speed humps, radar signage) o Enhanced pedestrian crosswalks o Shoulder widening o Street lighting enhancements o Signage installation or upgrades • Routine and safety-focused maintenance activities, including: o Roadway resurfacing o Pavement marking refreshes o Guardrail repairs or replacements The specific scope of each project is dynamic and may evolve over time based on funding availability, technical feasibility, and interagency discussions. OCTS staff are committed to keeping both the OUTBoard and the public informed about project updates, including any changes in scope, timeline, or delivery status. 7 NON-STIP PMP August 5, 2025 Geographic Focus and Planning Data For each project, OCTS staff will compile and provide relevant geospatial and quantitative data, beginning with project boundaries and estimates drawn from the region's two primary transportation models: • Triangle Regional Model (TRM) • Piedmont Triad Regional Model (PTRM) Projects are often prioritized based on a combination of technical analysis and community input, with particular attention to: • High-risk crash locations identified in County-level data • Areas with recurring community-reported concerns • Strategic zones such as: o Schoolzones o High-volume intersections o Corridors with documented safety deficiencies In addition to regional model data, OCTS staff utilize supplementary sources to support and validate Non-STIP project needs, such as: • Traffic Impact Analyses from land development reviews • Locally adopted Corridor Studies and Comprehensive Plans • Specialized studies produced by municipalities, the County, or Metropolitan/Rural Planning Organizations (MPO/RPO) Implementation Considerations and Project Outcomes To ensure the most successful delivery of each project, OCTS staff will leverage all relevant NCDOT resources, tools, and professional contacts. However, project implementation is subject to a range of practical considerations and limitations. These include: • Inter-agency coordination requirements and the importance of timely cooperation • Community support, particularly for changes affecting neighborhoods or school zones • Environmental and seasonal factors, such as weather-dependent construction schedules • Funding constraints, including matching fund requirements and contractor availability Despite these potential challenges, OCTS remains committed to achieving meaningful transportation improvements that support the County's goals for safety, mobility, equity, and sustainability. 8 NON-STIP PMP August 5, 2025 STAKEHOLDER INVOLVEMENT Collaborative Approach to Advancing Multimodal Transportation OCTS staff maintain ongoing and robust partnerships with a diverse array of stakeholders, including town and County departments, law enforcement agencies, and nonprofit organizations—to advance the County's vision of a safe, equitable, and connected multimodal transportation network. These relationships are foundational to the success of the Non-STIP PMP, which depends on multi-agency collaboration to deliver impactful, community-centered transportation improvements. The non-STIP PMP builds upon these partnerships by coordinating with local and regional partners on programs and projects that benefit both residents and businesses. These collaborations ensure that transportation efforts are not only technically sound but also aligned with broader public interests such as public safety, health, economic development, and environmental stewardship. Supporting Agencies and Partner Divisions The successful implementation of Non-STIP projects is supported by coordination with the following key entities: • Engineering and Public Works Departments: For design guidance, infrastructure assessments, and technical project implementation. • Local Law Enforcement Agencies: To coordinate enforcement activities that reinforce transportation safety initiatives, such as speed enforcement in high-risk corridors. • Public Health Departments: To align infrastructure improvements with active transportation goals, improving opportunities for walking, biking, and transit use as part of a healthier community lifestyle. To maximize the impact of safety and mobility improvements, OCTS works closely with County enforcement and public outreach teams to support implementation and education efforts: • Safety Awareness Campaigns: Developed in coordination with the Orange County Communications Office, these campaigns aim to raise public awareness around new safety interventions, upcoming construction, or policy changes (e.g., reduced speed zones, new pedestrian crossings). • Targeted Enforcement Actions: OCTS collaborates with local law enforcement to deploy temporary speed enforcement measures, increased patrol presence, or mobile radar checks—especially during the initial rollout of safety-related projects or in response to community-reported problem areas. 9 NON-STIP PMP August 5, 2025 Strengthening Community-Focused Outcomes These cross-sector collaborations ensure that Non-STIP transportation projects are grounded in community needs, backed by professional expertise, and supported by coordinated messaging and enforcement. By integrating infrastructure improvements with public education and enforcement strategies, the County creates a more holistic and effective approach to transportation planning and project delivery. 10 NON-STIP PMP August 5, 2025 PROJF TIMELINE AND M - - ESTONES As each Non-STIP project is carried out through close administrative coordination with NCDOT staff, project timelines will naturally vary depending on the scope, complexity, and scheduling requirements of each initiative. To facilitate oversight and ensure transparency throughout the implementation process, the following table has been developed as a strategic tracking tool. This table is designed to monitor the progress and status of each project, while supporting accountability and structured communication with key stakeholders. The inclusion of key milestones allows for consistent alignment with the NCDOT quarterly planning and reporting cycles, as well as regular engagements with the OUTBoard. These milestones serve to ensure that collaboration across all parties remains synchronized, timely, and effective. Key Project Milestones • Project Identification Initial selection and scoping of the non-STIP project in coordination with local and NCDOT priorities. • Table and Map Update Integration of project data into the tracking table and corresponding geographic information system (GIS) maps. • NCDOT Quarterly Follow-Up Review and update sessions held in alignment with NCDOT's quarterly coordination meetings to ensure progress and address any administrative or technical challenges. • OUTBoard Follow-Up Updates provided to the OUTBoard to maintain transparency, gather feedback, and reaffirm community alignment. • Annual Review Comprehensive evaluation conducted annually to assess overall project performance, document lessons learned, and guide future planning efforts. OCTS staff are responsible for their own internal process for the day-to-day administration of each Non-STIP project, this may consist of and not limited to: Project management spreadsheet or work plan Weekly coordination and collaboration meetings with department and NCDOT staff In-house routine data analysis and mapping 11 NON-STIP PMP August 5, 2025 The following reporting calendar outlines the key deliverables and communication events related to Non-STIP project oversight, aligned with internal, board-level, and interagency review cycles. Frequency Deliverable Audience Purpose Weekly Internal Coordination OCTS Staff Track project progress, Meeting Notes address issues. Monthly Director's One-Page OCTS Director Summarize key Briefing developments and risks. Quarterly Project Status Report NCDOT, Update stakeholders on OUTBoard project milestones. Quarterly GIS & Non-STIP Table Internal/External Reflect status and Update mapping. Annually Impact & Lessons All Stakeholders Evaluate success, guide Learned Report planning. 12 NON-STIP PMP August 5, 2025 IMPLEMENTATION Non-STIP projects, administered collaboratively with NCDOT staff, provide OCTS staff with significant operational flexibility. This autonomy allows for agile and responsive execution of small-scale infrastructure improvements while maintaining alignment with broader transportation goals. To ensure transparency, accountability, and successful delivery of each project, the PMP serves as a strategic tool. It offers structured oversight and establishes clear expectations for staff. Whether the project involves modest enhancements like mid-block crosswalks and signage installations, or more complex work such as resurfacing with widened shoulders or minor safety/mobility upgrades, the following framework governs the process for executing Non-STIP projects effectively. Step-by-Step Workflow for Non-STIP Projects 1. Request Intake Collect infrastructure improvement requests from a variety of sources including the Transportation Advisory Subcommittee (TAS), OUTBoard members, and the public. 2. Internal Analysis Conduct a comprehensive internal assessment to evaluate the request's feasibility and determine the most efficient administrative pathway for implementation. 3. Coordination with NCDOT Engage with NCDOT to discuss project scope, funding mechanisms, and scheduling considerations to align with state-level processes and timelines. 4. Project Mapping and Documentation Maintain and regularly update a centralized project tracking table and GIS map for real-time reference and operational planning. 5. Quarterly Review and Engagement Present project updates during quarterly review luncheons with NCDOT and OUTBoard members to ensure continued alignment and collaborative oversight. 6. Annual Reporting Compile a comprehensive annual report summarizing all Non-STIP project activities, outcomes, and performance metrics to reflect accountability and inform strategic planning. 13 NON-STIP PMP August 5, 2025 Communication Protocols • Internal Coordination o Weekly check-ins among OCTS staff to discuss progress, address issues, and refine action plans. o Monthly briefings to the Director to summarize key updates, milestones, and potential risks. • External Communication o Frequent (daily or as needed) coordination with NCDOT staff to resolve road-related issues. o Open communication channels with the public to ensure responsiveness to minor infrastructure concerns and inquiries. • Stakeholder Reporting o Quarterly reports provided to NCDOT and OUTBoard summarizing project status, key accomplishments, and anticipated next steps. Tracking and Documentation procedures • GIS-Based Tracking o Utilize GIS systems with detailed attribute tables and mapping layers to document the status, location, and scope of each Non-STIP project. • Formal Reporting o Generate a three-page quarterly report summarizing activities for OUTBoard and NCDOT. o Provide a concise, one-page monthly update for internal review by the Director to maintain visibility into project execution. To enhance implementation clarity, consider adding a section summarizing strategic action steps for executing Non-STIP projects. Arti escripti 1.Project identification Input Gather projects from adopted plans,TAS, OCTS& OUTBoard,and public. OUTBoard 2.Project Screening Data-Driven Evaluate safety, mobility,and equity metrics; OCTS staff Prioritization include qualitative data and/or reference plan(s). 3.Project Mapping GIS Integration Map project locations with overlays for data OCTS staff analysis, plans,and others. 4.Feasibility Review Confirm Eligibility Ensure no ROW,confirm funding,and OCTS+ implementation readiness. NCDOT 5.Interagency Alignment Coordinate Scope Conduct interagency meeting with NCDOT OCTS+ with NCDOT NCDOT 14 NON-STIP PMP August 5, 2025 Phase Action Step Description Lead 6.Evaluation Measure Impact Conduct pre/post analysis, prepare report, OCTS staff feedback. 7.Communication Stakeholder Deliver monthly summaries to Director and OCTS& Updates quarterly reports to OUTBoard/NCDOT. OUTBoard 8.Closeout Formal Project Update GIS and Non-STIP tables,document OCTS staff Closure outcomes. 15 NON-STIP PMP August 5, 2025 MONITORING AND EVALUATION To ensure consistent oversight and accountability, the Transportation Division will implement a comprehensive project tracking system modeled after the OCTS Transit Division's Project Planning Matrix. This matrix will serve as a centralized tool to monitor all Non-STIP projects and will mirror key elements such as project description, type (e.g., capital or operational), funding sources, implementation schedule, and current status. In addition to basic project details, the matrix will also incorporate pre- and post-implementation analysis where feasible, allowing staff to evaluate the effectiveness of completed improvements and support data-driven decision-making for future projects. Project Tracking Metrics Each Non-STIP project entry will include the following attributes: • Project Description and Type: Clear identification of the nature and scope of the project (e.g., safety improvement, mobility enhancement, multimodal upgrade). • Funding Information: Source(s) of funding, including any federal, state, or local contributions. • Implementation Schedule: Projected timelines for initiation, construction, and completion. • Status Updates: Regularly updated to reflect progress and milestones achieved. • Before-and-After Impact Analysis: Comparative evaluation of safety and mobility metrics prior to and following project implementation. • Multimodal Connectivity: Documentation of how the project enhances access to other transportation modes, such as bicycle and pedestrian infrastructure, transit services, or community engagement efforts. Success and Performance Indicators To evaluate the effectiveness and overall impact of Non-STIP projects, the following performance indicators will be used: • Crash Rate Reduction: A measurable decrease in crash rates of at least 20% within 12 months of project completion, where applicable. • Community Satisfaction: Favorable public feedback collected through surveys, outreach efforts, or engagement sessions, indicating the community's perception of the project's value and impact. • Project Delivery Performance: Adherence to planned schedules and budgets, demonstrating efficient and responsible project management. This structured approach will support enhanced coordination, transparency, and long-term planning across the Transportation Division's Non-STIP portfolio. Let me know if you'd like this to be incorporated into a reporting template or dashboard format. 16 NON-STIP PMP August 5, 2025 OCTS staff will also monitor each project for the following Key Performance Indicators (KPI) as they relate to local and regionally adopted plans: • Equity Index: percentage of projects delivered in underserved or historically underfunded areas. • Multimodal Score: Number of completed projects that benefit >1 mode of travel (bike, walk, drive, transit). • Delivery Efficiency: percentage of projects completed within 10% of budget and on schedule 17 NON-STIP PMP August 5, 2025 CLOSEOUT Each Non-STIP project is formally closed out by NCDOT upon its successful completion. Throughout the lifecycle of each project, OCTS staff will ensure timely updates to the Non-STIP tracking table and GIS map, reflecting progress at key milestones. These tools will be continuously maintained to provide an accurate, real-time overview of active, pending, and completed projects. To support transparency, coordination, and informed decision-making, OCTS will also provide regular status updates to key stakeholders. These include the OUTBoard, NCDOT, and the OCTS Director. Updates will be shared through scheduled quarterly meetings and formal monthly reporting, offering both summary-level and geospatial insights. Documentation and Final Reporting Framework • Non-STIP Table and GIS Map Updates The project tracking table and corresponding GIS map will be updated promptly as each project progresses and finalized upon project closure to reflect completion status and key outcomes. • Quarterly Stakeholder Reports A detailed quarterly report will be prepared and shared with the OUTBoard and NCDOT. This report will summarize project milestones, address any issues or delays, and provide updates on project impacts and performance. • Monthly Director Updates The OCTS Director will receive a concise monthly summary, accompanied by an updated GIS map. This report will highlight project developments, complete work, and anticipate next steps to support executive oversight. This structured reporting and documentation process ensures that all Non-STIP projects are managed with consistency, transparency, and accountability from initiation through to formal closeout. Let me know if you'd like this translated into a reporting calendar or workflow diagram. 18 NON-STIP PMP August 5, 2025 Monthly Executive Briefing Template Active and pending Non-STIP projects. Date: Prepared by: 1. Project(s) Highlight • New projects initiated: • Major milestones achieved on current projects: • Noteworthy stakeholder (OUTBoard/public) feedback: 2. Risk & Issue Summary • Any scheduling delays or funding concerns? • Interagency coordination or public challenges? 3. Performance Snapshot • % of projects on schedule: • % of projects within budget: • Total active projects: 4. Next Steps • Key actions planned before next monthly report. • Upcoming reviews, deadlines, or approvals. 19 NON-STIP PMP August 5, 2025 20 NON-STIP PMP August 5, 2025 RESOURCE! Transportation Multimodal https://www.orangecountync.gov/778/Transportation-Services Plan Climate Action Plan https://www.orangecountync.gov/3096/Climate-Action-Plan Strategic Plan https://www.orangecountync.gov/3319/Strategic-Plan Safe Routes to School Plan https://www.orangecountync.gov/778/Transportation-Services North Carolina Department https://www.ncdot.gov/Pages/default.aspx of Transportation Triangle West https://www.twtpo.org/ Transportation Planning Organization Central Pine Rural Planning https://centralpinesrpo.org/ Organization Burlington-Graham https://bgmpo.org/ Metropolitan Planning Organization U.S. Department of https://www.transportation.gov/ Transportation 21 NON-STIP PMP August 5, 2025 STAFF CONTACTS: Staff Name Email Phone Williamson-Baker, Sarah Transportation Deputy Director Sarah Williamson-Baker 919-245-2102 Weaver, Darlene Transportation Planning Manager Darlene Weaver 919-245-2002 Wiley, Jamael Transit Operations and Planning Jamael Wiley 919-245-2006 Manager Wall, Katrina Transit Compliance Coordinator Katrina Wall 919-245-2009 Brooks, Lavonda Senior Transit Dispatcher Lavonda Brooks 919-245-2656 Ange, EmmaLea Admin Support II EmmaLea Ange 919-245-2004 22 NCDOT DIV 7 PROJECTS LOCATED IN TWTPO - UNDER DEVELOPMENT TIP/WBS# Description LET/Start Completion Cost Status Project Lead Date Date SS-6207T Portions of Twenty-One (21) Routes. Curve Warning Sign 9/20/2023 10/31/25 $200,000 Planning and design activities underway. Dawn McPherson 51112 Installation. Construction started.A few more Signs left to install. SS-6207A NC 54 Pedestrian improvements between SR 1902 2/15/2024 8/21/2025 $171,000 Planning and design activities underway. Dawn McPherson 50337 (Manning Drive)and SR 1937 (Old Fayetteville Road)in Materials have arrived and work been Chapel Hill and Carrboro. Improvements will include completed. Final inspection pending. refuge islands, crosswalks and pedestrian signals. Improvements to be completed by state forces. SS-6207BA 1-40EB/1-85 NB Ramps at SR 1226; 1-40WB/1-85SB Ramps 10/1/2025 10/1/2026 $400,000 Multiple signing and pavement marking Dawn McPherson 52040 at SR 1226; 1-40EB/1-85 NB Ramps at SR 1158; 1-40WB/1- upgrades recommended by the Wrong 85SB Ramps at SR 1158; 1-40EB/1-85 NB Ramps at NC Way Driver Road Safety Review. See 62; 1-40WB/1-85SB Ramps at NC 62; 1-40EB/1-85 NB spreadsheet included in the project Ramps at NC 49; 1-40WB/1-85SB Ramps at NC 49; 1- submittal package describing the signing 40EB/1-85 NB Ramps at NC 87; 1-40WB/1-85SB Ramps at and pavement marking improvements to NC 87; 1-40EB/1-85 NB Ramps at NC 54; 1-40WB/1-85SB be included in the project. State funds EB-5721 Upgrade existing off-road path and construct new section 12/1/2025 FY2026 $2,700,000 Bids opened 7/17/23-Bids rejected. Alex Stankovic of path of Bicycle Route#1 from Cleland Drive to Willow Project on Hold. Chapel Hill has secured Drive in Chapel Hill additional funding to relet at a future date. Final Plan comments addresses however due to tropical storm damage needs BP7-R009 Replace Bridge#11 on SR 1336(Halls Mill Road) 2/19/2026 FY2029 $2,900,000 Planning and design activities underway Daniel Dagenhart ROW acquisisition complete. HL-0045 Repair Bridge#241 on Exchange Park Lane over Eno 3/19/2026 FY2028 $153,800 Agreement executed, Hillsborough to Alex Stankovic River from South Churton Street to Faribult Lane in prepare environmental documents and Hillsborough plans. Review of final plans complete. CE submitted.Waiting to secure funding from Town. HS-2007H SR 1009 (Old NC 86)at SR 1727 (Eubanks Road) near 4/2/2026 FY2028 $153,000 Planning and deisgn activities underway. Trung Nguyen 49317.1.9 Chapel Hill. Right Turn Lane Modifications. Currently finalizing ROW plans. 49317.2.9 49317.2.10 49317.3.9 HO-0013 Chapel Hill from Franklin Street and Rosemary Street, and 5/12/2026 FY28 $2,100,000 Project approved by BOT and assigned. Alex Stankovic 51177.1.1 the streets in between from Merritt Mill Road to Henderson Municipal agreement executed. 51177.2.1 Street in downtown Chapel Hill. Install new mast arm and 51177.2.2 51177.3.1 curb and sidewalk improvements. Page 1 TWTPO October 2025 NCDOT DIV 7 PROJECTS LOCATED IN TWTPO - UNDER DEVELOPMENT TIP/WBS# Description LET/Start Completion Cost Status Project Lead Date Date SS-6207AY SR 1341 (Harmony Church Road)at SR 1343 (Mill Creek 7/1/2026 1/1/2027 $40,000 Convert intersection to all way stop Dawn McPherson 51799 Road), northeast of Mebane. operation without flashers. SS-6207AX NC 157 (Guess Road)at SR 1538(New Sharon Church 7/1/2026 1/1/2027 $35,000 Convert intersection to all way stop Dawn McPherson 51780 Road), northeast of Hillsborough. operation without flashers. SS-6207BC SR 1177 (Dairyland Road)at SR 1102 (Dodsons 7/1/2026 1/1/2027 $30,000 Install all way stop traffic control. Dawn McPherson 52042 Crossroads),west of Chapel Hill. SS-6207AZ SR 1004 (Efland-Cedar Grove Road/Carr Store Road)at 7/1/2026 1/1/2027 $40,000 Convert intersection to all way stop Dawn McPherson 51999 SR 1357 (Efland-Cedar Grove Road)/SR 1352 (Carr Store operation. Change existing overhead Road), north of Hillsborough. flasher 07-0072 to all red displays. SS-6207BB NC 49 at SR 1004 (Corbett Ridge Road/Carr Store Road) 7/1/2026 1/1/2027 $40,000 Convert intersection to all way stop Dawn McPherson 52041 near Hillsborough. operation with new overhead flasher. SS-6207AU SR 1006 (Orange Grove Road)at SR 1115 (Arthur Minnus 7/1/2026 1/1/2027 $30,000 Convert intersection to all way stop traffic Dawn McPherson 51733 Road/Bradshaw Quarry Road)southwest of Hillsborough. control. BR-0092 Replace Bridge#37 on NC 86 over New Hope Creek 8/18/2026 FY2029 $6,400,000 Planning and design activities underway Alexander Foster 1-5958 Pavement Rehabilitation on 1-40/1-85 from West of SR 11/17/2026 FY2028 $9,500,000 Planning and design activities pending Trung Nguyen 45910.1.1 1114 (Buckhorn Road)to West of SR 1006 (Orange Grove 45910.3.1 Road) Page 2 TWTPO October 2025 NCDOT DIV 7 PROJECTS LOCATED IN TWTPO - UNDER DEVELOPMENT TIP/WBS# Description LET/Start Completion Cost Status Project Lead Date Date 1-3306AC 1-40 at NC 86- Upgrade to superstreet from Northwood 1/19/2027 FY2029 $10,970,000 Planning and design activities underway Radha Attaluri Drive to Ramp C/D at 1-40 interchange HS-2407H 61 signalized intersections. Upgrade traffic signals and 3/18/2027 9/18/2028 $350,000 Planning and design activities to begin Dawn McPherson intersections with pedestrian accommodations. (Chapel soon. Project will be let for bidding. Hill) Signal Programming changes only. No construction. C-5650 Construct sidewalk on one side of SR 1919(Smith Level 4/8/2027 FY2029 $2,749,000 Carrboro approved to incorporate water Alex Stankovic Road/S. Greensboro St.)from Public Works Drive to the line work into design. Env doc returned w northern end of Old Pittsboro Road in Carrboro comments on 12/10/21. Document to be updated to include additional limits for resurfacing. NCDOT waiting on revised BP7-R013 Replace Bridge#90 on SR 1940(Damascus Church Road) 4/23/2027 FY2030 $2,220,000 Planning and design activities underway Daniel Dagenhart Plans at 25% P-5701 B Construct Platform, Passenger Rail Station Building at 6/30/2027 FY2028 $7,200,000 Planning and design activities underway. Matthew Simmons 46395.1.1 Milepost 41.7 Norfolk Southern H-line in Hillsborough 46395.3.3 HS-2407 G 18 signalized intersections. Upgrade traffic signals and 9/16/2027 3/16/2029 $1,610,000 Planning and design activities to begin Dawn McPherson intersections with pedestrian accommodations. (Chapel soon.This project entails actual Hill, Carrboro) construciton not just re-programming. B-6037 Replace Bridge#49 over Norfolk Southern Railway on NC 6/20/2028 FY2032 $14,080,000 Planning and design activities underway. Brandon Green 86 25% Plans complete. EB-5890 Construct sidewalk on Barnes Street from King Street to 9/7/2028 FY2030 $740,000 Municipal agreement needs to be Alex Stankovic SR 1005 (Jones Ferry Road) in Carrboro requested and executed to begin work. Page 3 TWTPO October 2025 NCDOT DIV 7 PROJECTS LOCATED IN TWTPO - UNDER DEVELOPMENT TIP/WBS# Description LET/Start Completion Cost Status Project Lead Date Date EB-5880 Construct sidewalk on the north side of SR 1005 (Jones 9/13/2028 FY2030 $950,000 Municipal agreement needs to be Alex Stankovic Ferry Road)from Davie Road to SR 1010(West Main St.) requested and executed to begin work. in Carrboro BP7-R015 Replace Bridge#86 on SR 1942 (Jones Ferry Road) 9/6/2029 FY2031 $1,730,000 Planning and design activities underway. Daniel Dagenhart Detour needs improvements so will need to see if resurfacing funds available or switch to TIP project.TBD BR-0091 Replace Bridge#32 on US 70 over the Eno River 10/16/2029 FY2033 $11,000,000 Planning and design activities underway Jon Gaillard BR-0247 Replace Bridge#29 on US 70 Business/NC 86 over Cates 11/20/2029 FY2031 TBD Preliminary activities pending Bryan Key Creek BP7-R007 Replace Bridge#63 on Pleasant Green Road 9/5/2030 FY2033 $2,550,000 Planning and design activities underway Daniel Dagenhart EB-5886B Construct sidewalk/MUP/bike lanes on Estes Drive from 10/3/2030 FY2032 TBD Municipal agreement executed and Alex Stankovic south of Norfolk Southern Railroad to NC 86 (MLK Jr. project development underway. Blvd.) in Chapel Hill EB-5998 Construct MUP on US 15/501 from Willow Drive to SR 12/5/2030 FY2032 $10,580,000 Municipal agreement needs to be Alex Stankovic 1741/SR 1838(Old Durham Chapel Hill Road)in Chapel requested and executed to begin work. Hill U-5845 Widen SR 1009(South Churton Street)to multi-lanes from 7/19/2033 FY2036 $77,400,000 PE funding approved 5/14/15, Planning Radha Attaluri 50235.1.1 1-40 to Eno River in Hillsborough and Design activities underway, 50235.2.1 Coordinate with 1-0305B which was 50235.3.1 formerly 1-5967. Page 4 TWTPO October 2025 NCDOT DIV 7 PROJECTS LOCATED IN TWTPO - UNDER DEVELOPMENT TIP/WBS# Description LET/Start Completion Cost Status Project Lead Date Date EB-5886A Construct sidewalk/MUP/bike lanes on Estes Drive from 9/1/2033 FY2036 $13,980,000 Municipal agreement needs to be Alex Stankovic SR 1772 (North Greensboro Street)to south of Norfolk requested and executed to begin work. Southern Railroad Tracks in the Town of Carrboro 1-0305B Interchange improvements at 1-85 and SR 1009 (South 10/18/2033 FY2036 $164,500,000 PE funding approved 9/8/17, Planning Colin Mellor 34142.1.5 Churton Street)in Hillsborough and Design activities underway, 34142.3.3 Coordinate with 1-0305 and U-5845. (I- 34142.3.4 0305B was formerly 1-5967) 34142.2.4 1-0305(A) Widening of 1-85 from west of SR1006 (Orange Grove 1/1/2040 post years $132,000,000 Project not currently funded. (project I- Colin Mellor 34142.1.2 Road)in Orange Co. to west of SR 1400 (Sparger Road)in 5983 to be done under 1-0305A) 34142.2.2 Orange Co. 34142.3.2 1-0305C Interchange improvements at 1-85 and NC 86 in 1/1/2040 post years $20,900,000 Project not currently funded. (project I- Colin Mellor 34142.1.6 Hillsborough 5984 to be done under 1-0305C) C-5181 Jones Creek Greenway Project- Fill Gap between the TBD TBD $910,000 Environmental document approved Alex Stankovic Carrboro Upper Bolin Trail and Twin Creeks Greenway and 8/14/23. NCDOT has approved Final also implement program to support on-vehicle trips to Plans. Morris Grove Elementary School Page 5 TWTPO October 2025 NCDOT DIV 7 PROJECTS LOCATED IN TWTPO - UNDER DEVELOPMENT TIP/WBS# Description LET/Start Completion Cost Status Project Lead Date Date EL-4828A Construct Morgan Creek Greenway Phase 1 in Carrboro TBD TBD $1,568,000 Review comments provided to Carrboro Alex Stankovic in June 2023 for revisions and resubmittal. CE under review. Final plans pending approval. Fed End Date Sept 26th and won't be extended! Town SS-6207AM Curve warning sign improvements as recommended by TBD TBD $225,000 Planning and design activities to begin Dawn McPherson HNTB through systemic curve signing investigations. soon. (Alamance, Guilford, Orange) Page 6 TWTPO October 2025 North Carolina Department of Transportation 1 0/212 0 2 5 Active Projects Under Construction-Orange Co. Contract TIP Location Description Contractor Name Resident Contract Bid Availability Completion Work Start Estimated Progress Completion Number Number Engineer Amount Date Date Date Completion Schedule Percent Date Percent C204632 1-3306A WIDENING 1-40 FROM 1-85 IN ORANGE COUNTY TO THE DURHAM THE LANE Crews,PE,Jacob$236,457,869.00 9/27/2021 9/1/2025 10/28/2021 6/17/2026 81.2 66.11 COUNTY LINE AND 1-40 WESTBOUND IN DURHAM COUNTY NEAR CONSTRUCTION T US-15/501. CORPORATION C204905 10 SECTIONS OF SECONDARY ROADS CAROLINA SUNROCK Howell,Bobby J $3,783,925.02 4/1/2024 10/1/2025 7/2/2024 9/24/2025 100 100 LLC DG00595 FIFTY ONE SECONDARY ROADS RILEY PAVING INC Howell,Bobby J $2,494,634.93 4/8/2024 10/8/2025 3/17/2025 10/31/2025 93.08 92.15 DG00626 TWENTY THREE SECONDARY ROADS IN ORANGE COUNTY67 SUNROCK Howell,Bobby J $2,190,853.75 4/17/2024 10/17/2025 4/3/2025 12/31/2025 4 5.25 INDUSTRIES LLC DBA CAROLINA SUNROCK LLC DG00631 R-5787FA INTERSECTIONS OF VARIOUS US,NC AND SR ROUTES. EASTERN Howell,Bobby J $919,609.00 3/18/2024 3/18/2026 5/21/2024 3/18/2026 88.77 84.77 UPGRADING OF NON-COMPLIANT ADA CURB RAMPS EARTHSCAPRES AND CONSTRUCTION LLC DG00639 FIFTEEN SECONDARY ROADS IN ORANGE COUNTY SUNROCK Howell,Bobby J $1,616,170.70 9/11/2024 3/11/2026 6/30/2025 INDUSTRIES LLC DBA CAROLINA SUNROCK LLC DG00640 TWENTY EIGHT SECONDARY ROADS CAROLINA SUNROCK Howell,Bobby J $1,393,782.02 9/11/2024 33/11/26 6/30/2025 3/11/2026 61.97 89.91 SOLUTIONS LLC DG00652 HS-2007J ADD MID-BLOCK PEDESTRIAN CROSSING ON NC 86 AND CRITZ ATLANTIC Howell,Bobby J $437,772.00 3/5/2025 3/23/2026 7/16/2025 3/23/2026 50.78 71.48 DRIVE IN CHAPEL HILL CONTRACTING COMPANY INC DG00660 BO-2407A VARIOUS LOCATIONS IN DIVISION 7 WITH POPULATIONS UNDER LITTLE MOUNTAIN Howell,Bobby J $222,636.34 7/16/2025 4/30/2026 8/18/2025 4/30/2026 80 73.09 5K BUILDERS OF CATAWBA COUNTY C Page 1 of 1