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HomeMy WebLinkAbout2025-624-E-County Mgr-Stephanie Hoover-2025-2026 Arts Grants GRASSROOTS ARTS PROGRAM / ARTIST PROJECT GRANT 2025-26 Grantee Name Authorizing Official Name Email Project Title Award $ Grant Category ☐Grassroots Arts Program ☐Artist Project Grant Program Funding Source ☐North Carolina Arts Council ☐Orange County Grant project period July 1, 2025 – June 30, 2026 As Authorizing Official, I acknowledge the following terms and understand if they are not met, I jeopardize future funding opportunities from the Orange County Arts Commission. I understand a Compliance Score is issued for future grants based on my adherence to the following terms: OCAC Report Due July 10, 2026 Multicultural Spending Grantee must spend $ on the hiring of multicultural artists as specified in the grant application. Crediting and logo usage All grantees must properly credit the Orange County Arts Commission using the proper logo on all publicity materials for the funded program. Recipients of operations-related grants must include the OCAC logo with link to www.artsorange.org on grantee’s website. If funding source is listed as N.C. Arts Council above, grantee must also properly credit the N.C. Arts Council using the proper logos and N.C. Arts Council credit line on all publicity materials for funded program. Download logos on the OCAC website at https://artsorange.org/grants/grantee-resources. Calendar Listing Grantee must enter all events, exhibits, and performances open to the public and related to this grant award on the Orange County Arts Commission website at www.artsorange.org/events. stephanie.m.hoover@gmail.com Stephanie Hoover Stephanie Hoover X 3,000.00 X Feeling at Home: A workshop series and exhibit highlighting housing justice organizations Docusign Envelope ID: BCFF8203-2EFA-458D-9805-103DA5474F56 1 Revised August 2025 ORANGE COUNTY ARTS COMMISSION 2025-26 GRANT AGREEMENT THIS AGREEMENT, entered into this 5 day of September, 2025, by and between Orange County ("County"), by and through the Orange County Arts Commission ("Arts Commission") and ("Grant Recipient"). WHEREAS, the Arts Commission is a countywide arts agency that ensures the growth of local arts experiences by providing funding and support for diverse high quality programs and projects. WHEREAS, the Arts Commission administers the annual Grants Program to provide economic opportunities to Orange County artists and non-profit organizations coordinating arts projects benefiting the citizens of Orange County. WHEREAS, the annual Arts Grants Program is supported by Arts Commission with funds from the Grassroots Arts Program of the North Carolina Arts Council, a division of the Department of Natural and Cultural Resources, a state agency. WHEREAS, the Grant Recipient was selected by the Arts Commission to receive the annual Arts Grant through the procedures duly adopted by the Arts Commission; and WHEREAS, both parties wish to promote and maintain the integrity and clarity of the Grant Recipient's ideas and statements and delineate the Grant Recipient’s obligations to the County; NOW, THEREFORE, the County and the Grant Recipient, for the consideration and under the conditions hereinafter set forth, agree as follows: 1. Approved Grant Project. Grant funds are provided under this Agreement for the project (“Project”) described in the Grant Recipient’s Grant Application, attached hereto and incorporated herein as Exhibit A. 2. Grant Award. Grant funds in an amount not to exceed ($ ) have been awarded by the Arts Commission to the Grant Recipient for the approved Project. The Recipient shall be required to match funds at least dollar-for-dollar with cash from the Grant Recipient’s funds not derived from either Orange County appropriations or the North Carolina Arts Council, as outlined in the attached Exhibit A. 3. Contingency. This grant is contingent on North Carolina Arts Council Grassroots Program funding to the Arts Commission. Final decisions on Grassroots Program funds to the North Carolina Arts Council are subject to approval by the North Carolina General Assembly. 4. Responsibilities of the Grant Recipient 3,000.00three thousand dollars Stephanie Hoover Docusign Envelope ID: BCFF8203-2EFA-458D-9805-103DA5474F56 2 Revised August 2025 A. Implementation. The Project implementation shall take place between July 1, 2025 and June 30, 2026. The Project shall be implemented in the manner described in Exhibit A. Time is of the essence in the implementation of the Project. B. Modifications to project. Grant Recipient shall present major changes to the original proposal, including but not limited to changes in design, implementation schedule and increase in Project budget by more than 10%, in writing to the Arts Commission for approval. Arts Commission shall approve or disapprove Grant Recipient’s request for modifications within seven (7) days of receipt thereof. Consent to project modifications shall not be unreasonably withheld. Arts Commission’s decisions shall be in writing. In the event the Arts Commission fails to approve or disapprove the requested modifications within the time stated herein, the modifications shall be deemed approved. C. Non–assignment. The grant cannot be assigned or transferred to a different project or artist without prior written approval of the Arts Commission. D. Records. Grant Recipient must maintain records and other evidence pertaining to costs incurred and revenues acquired during the Project implementation. Grant Recipient shall maintain financial records pertaining to the Project for three (3) years from the date of this Agreement, in case of audit. E. Use of Funds. Grant Recipient shall not use the grant funds to repay outstanding taxes or other debts of any nature. The grants shall be utilized solely for the purpose described in the attached Exhibit A. F. Final Report. Grant Recipient shall submit to the Arts Commission a Final Report on July 10, 2026. The Final Report shall be in the format required by the North Carolina Arts Council. Failure to submit the Final Report or late submission of the Final Report, for any reason, shall be grounds for denial and/or cancellation of grant funds for the Project and future grant proposals. 5. Responsibilities of the Arts Commission A. Payment. The Arts Commission shall release the grant funds in the amount of $ to the Grant Recipient. 6. Publicity A. Acknowledgement. Credit must be given to the Orange County Arts Commission and/or the North Carolina Arts Council using the proper logo(s) and credit line in brochures, news releases, programs, and all other printed and online publications. Copies of such printed materials must accompany the evaluation report. Official Orange County Arts Commission and North Carolina Arts Council logos may be downloaded at www.artsorange.org/grantee-resources and may not be altered in any way. When no printed information is used, verbal 3,000.00 Docusign Envelope ID: BCFF8203-2EFA-458D-9805-103DA5474F56 3 Revised August 2025 credit shall be given. In addition, all print and promotional material must include the following credit line and logo(s) (check all that apply): i. County Funds Only. Orange County Arts Commission logo required. Credit line required for audio projects: “This program is supported by the Orange County Arts Commission.” ii. North Carolina Arts Council Funding. The Orange County Arts Commission and the North Carolina Arts Council logos are required. Credit line: “This program is supported by the N.C. Arts Council, a division of the Department of Natural and Cultural Resources.” B. The Grant Recipient must enter all events, exhibits, and performances open to the public and related to this grant award on the Orange County Arts Commission website at www.artsorange.org/events. In addition, the Grant Recipient must add a link to www.artsorange.org (Orange County Arts Commission logo preferred) to their main webpage. 7. Indemnity. The Grant Recipient agrees to indemnify and hold harmless the County, the Arts Commission and the North Carolina Arts Council and their officers and employees from any and all claims or actual injury, damage or loss to a person, or real or personal property that results from or is in any way connected to the use of the grant funds. 8. Independent Contractor. The Grant Recipient is an independent contractor and not an employee, agent or other representative of the County and/or the Arts Commission. Nothing contained in this Agreement shall be construed to create the relationship of principal and agent, or employer and employee, between Grant Recipient and Arts Commission or Orange County Government. Grant Recipient understands and agrees that he/she is not authorized to incur any expenses or any liability whatsoever on behalf of the County or the Arts Commission and has no authority, expressed or implied, to obligate or make representations on behalf of the County or the Arts Commission. In addition, Grant Recipient agrees to maintain his or her own worker's compensation insurance for himself/herself and his or her employees for the duration of the art work's installation. 9. Termination A. In the event of any of the circumstances set forth below (hereinafter referred to as “default”), the Arts Commission may immediately terminate this Agreement: (i) Any fraudulent representation in any verification required to obtain payment under this Agreement or other dishonesty on a material matter relating to the performance of services under this Agreement. (ii) Nonperformance, incomplete service or performance, or failure to satisfactorily perform any part of the Project or to comply with any provision of this Agreement, as determined by the Arts Commission in its sole discretion. X Docusign Envelope ID: BCFF8203-2EFA-458D-9805-103DA5474F56 4 Revised August 2025 (iii) Failure to adhere to the terms of applicable county, state or federal laws, regulations, or stated public policy. B. In the event of default by the Grant Recipient, the Arts Commission has the discretion to elect to terminate this Agreement, in whole or in part and/or require the Grant Recipient to repay the grant funds within seven (7) from written notice of default or allow the grant recipient the opportunity to cure the default. This clause shall not be interpreted to limit the County’s or the Arts Commission’s remedies in law or in equity. 10. Miscellaneous. A. Entire Agreement. This Agreement and the attachments contain the final and entire understanding of the parties with respect to the subject matter of this Agreement. All modifications and amendments to this Agreement shall be in writing. This Agreement shall be binding upon the parties, their heirs, successors and assigns. B. Governing Law. Governing Law and Priority: Both parties agree that this Agreement shall be governed by the laws of the State of North Carolina and Orange County. Grant Recipient shall at all times remain in compliance with all applicable local, state, and federal laws, rules, and regulations including but not limited to all state and federal anti-discrimination laws, policies, rules, and regulations and the Orange County Non-Discrimination Policy and Orange County Living Wage Policy (each policy is incorporated herein by reference and may be viewed at http://www.orangecountync.gov/departments/purchasing_division/contracts.php.). Any violation of this requirement is a breach of this Agreement and Arts Commission may immediately terminate this Agreement without further obligation on the part of the Arts Commission. This paragraph is not intended to limit and does not limit the definition of breach to discrimination. By executing this Agreement the Grant Recipient certifies that they has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.58. By executing this Agreement the Grant Recipient certifies that they has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.81. By executing this Agreement Grant Recipient affirms they are and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. In determining the basic services to be provided, should any documents be referenced in or attached to this Agreement, the terms herein shall have priority in any conflict between the terms of referenced documents and the terms of this Agreement. C. Dispute Resolution: Neither party may initiate binding arbitration. Any disputes shall be resolved by nonbinding mediation. If such mediation fails either party may initiate litigation to resolve the dispute. Should either party initiate litigation to settle any dispute involving the terms of this Agreement such litigation shall be Docusign Envelope ID: BCFF8203-2EFA-458D-9805-103DA5474F56 5 Revised August 2025 initiated in the General Court of Justice of North Carolina seated in Orange County, North Carolina. D. Signatures. This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the intent of the Parties to comply with Article 11A and Article 40 of North Carolina General Statute Chapter 66. IN WITNESS WHEREOF, the Orange County and the Grant Recipient have signed this Grant Agreement, effective on the last date this Agreement is signed by both parties as indicated by the dates set forth under signatures below. For and on behalf of the Grant Recipient Date For and on behalf of Orange County Government Travis Myren, County Manager Date Stephanie Hoover Docusign Envelope ID: BCFF8203-2EFA-458D-9805-103DA5474F56 9/24/2025 10/8/2025 ORANGE COUNTY—INTERNAL USE ONLY Revised 01/24 1 Finance Information Vendor Name: Vendor Contact Person: Phone: Address: City: State: NC Zip: Department: County Manager’s Office/Arts Commission Amount: Purpose: 2025-2026 Arts Grants Budget Code(s): 37601020-683001 Vendor # Vendor Status with NCSOS: Vendor is a BOCC consultant: Yes No Contract Details Contract Type: X New Amendment (Original Contract: ) (Most Recent Amendment ) Effective Date End Date Notice Date (Notice Purpose ) Award Approved by Board (Agenda Date: ); Made or Administered by Signature Authority - BOCC Express Delegation (Agenda Date: ) - Policy 9.4: Under $5,000; Service Under $90,000; Construction Under $250,000 - Budget Policy Section XV (Capital Improvement Project: ) Bidding Informal Bidding ($30k-$90k); Formal RFP ($90k+); Other (<$30k); Exception (# ) Department Affirmation This agreement is approved as to technical form and content and I as Department Director affirmatively state work on this pro ject has not been initiated prior to execution of the agreement. This agreement is approved as to technical form and content. Services related to this agreement have already begun or been completed. Description of the nature of the emergency condition that was addressed: Department Director’s Signature Date: Stephanie Hoover (971) 701-3530 69117 27510 107 Hill St Apt A Stephanie Hoover $3,000.00 Carrboro Docusign Envelope ID: BCFF8203-2EFA-458D-9805-103DA5474F56 9/15/2025 ORANGE COUNTY—INTERNAL USE ONLY Revised 01/24 2 Information Technologies This agreement has been reviewed and is approved as to information technology content and specifications: Office of the Chief Information Officer Date: Inapplicable because no hardware/software purchases or related services Risk Management This agreement is approved for sufficiency of insurance standards, specifications, and requirements: Office of the Risk Management Officer Date: Financial Services This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act: Office of the Chief Financial Officer Date: Legal Services This agreement is approved as to legal form and sufficiency: Office of the County Attorney Date: Clerk to the Board All DocuSign contracts must be copied to the Clerk upon completion: occlerkdocs@orangecountync.gov The following signature block is for hard copies only and is not required for Docu Sign contracts: Received for record retention: Office of the Clerk to the Board Date: Docusign Envelope ID: BCFF8203-2EFA-458D-9805-103DA5474F56 9/25/2025 9/25/2025 10/7/2025 Orange County Arts Commission Powered by Submittable Title Steph Hoover by Stephanie Hoov er in 2025-26 Artist Project Grant Application 107 Hill St Apt A Carrboro, North Carolina 27510 United States 971-701-3530 stephanie.m.hoover@gmail.com 06/30/2025 id. 50947534 Original Submission 06/30/2025 Score n/a APPLICANT INFORMATION Applicant Name Steph Hoover Legal name of applicant, if different from above Stephanie Hoover Mailing Address of primary contact 107 Hill St Apt A Carrboro NC 27510 US 35.9153078 -79.0692569 Email of primary contact stephanie.m.hoover@gmail.com Phone number of primary contact 971-701-3530 Do you identify as any of the following: LGBTQ+ community Person with a disability Names and emails of co-applicants (if applying on behalf of a group) W ebsite Docusign Envelope ID: BCFF8203-2EFA-458D-9805-103DA5474F56 How did you hear about our grant program? OCAC Enews Did you attend or watch the Artist Project Grant Training Session? Yes PROJECT/PROGRAM INFORMATION Tell us about your project or program Title of Grant Project Feeling at Home: A workshop series and exhibit highlighting housing justice organizations Grant Amount Requested $3000 Project Start Date (no earlier than July 1, 2025) August 1, 2025 Project End Date (no later than June 30, 2026) June 30, 2026 Project/Program Summary “Feeling at Home” is a series of 7 workshops for community members to create mixed-media art about their own lived experience of home with the guidance of local artists. The art-making process will be accessible for non- artist community members - with both storytelling and visual art methods, as well as collaborative/group projects. At the close of the series, collaborative pieces, lead and guest artist work will be showcased in a community exhibit. W orkshop participants can elect to include their art as well. Though the workshop series will be open to the public, recruitment will target people with lived experience of housing insecurity and affordable housing. Project Need: Community participation in art-making strengthens the arts and a felt sense of community in Orange County. The workshops aim to validate the lived experience of community members and provide them accessible artistic practices for self-expression. The subsequent community exhibit aims to raise awareness about housing themes and local housing resources. W orkshop Series Format: Community members can attend one or all of the workshops at no cost. The series will rotate through medium to create broader appeal. Guest artists will present work samples and demonstrate techniques. Participants will be guided to create art with prompts, guidance, and materials. The workshop medium rotation is as follows: W eek 1: Oral and written Storytelling (with Julia Greene) Docusign Envelope ID: BCFF8203-2EFA-458D-9805-103DA5474F56 W eek 2: Mixed-media (with Shady Kimzy) W eek 3: Collaborative project with (second hand sourced) windows, doors, and maps W eek 4: Oral and written Storytelling (with Julia Greene) W eek 5: Mixed-media (with Shady Kimzy) W eek 6: Collaborative project with doll houses/toy materials W eek 7: Open-studio - Finalize art pieces for exhibit. The collaborative projects use a larger material (like an exterior door and window for a house) alongside collage materials and paint to decorate the door and window as a group. The collaged and painting art-making will be inspired by prompts. A selection of the art-making prompts are: W hen did “doors close” to find affordable housing? W hen did “windows open”/W hat helped you find your home? Locations: The workshops will be held at Carrboro Art Center and the exhibit will be at Pacifica Co-Housing Common House (and potentially at Carrboro Arts) (see Letters of Support). The Center is ADA-compliant, located in town center, and off of bus lines. Timeline: August 2025: Launch marketing. September - December 2025: Meet with organizations and recruit. Plan with guest artists. January-March 2026: Host workshops. April/May 2026: Advertise and prep community exhibit. May/June 2026: Host exhibit opening. Organizations: Orange County has many co-housing communities and housing resources. I will target community resources and organizations tied to affordable housing — to recruit participants. All will be welcome - be they residents, service providers, volunteers, or leaders. I have professional contact with leaders at: IFC, Pee W ee Homes, Community Home Trust, Empowerment Inc., and the Marion Cheek Jackson Center. I will also recruit from co-operative housing groups like W eaver Community Housing Association, Pacifica Co-Housing, and Arcadia Co-housing. Pacifica Co- Housing and Pee W ee Homes both provided Letters of Support. Docusign Envelope ID: BCFF8203-2EFA-458D-9805-103DA5474F56 Community Impact Community Members Affected by Housing Insecurity: The workshop series will serve people living in Orange County and be open to the public. There will be special recruitment for people impacted by housing justice and insecurity. Orange County has many co-housing communities and housing organizations. I have professional contact with staff at IFC, Pee W ee Homes, Community Home Trust, Empowerment Inc., and the Marion Cheek Jackson Center. I will also recruit from co-operative housing groups like W eaver Community Housing Association, Pacifica Housing, and Arcadia Co-housing. W ith word of mouth, I will identify other organizations and reach out to recruit them as well. All will be welcome - be they clients, residents, service providers, volunteers, or leaders. Access to Art: Housing insecurity disproportionately impacts people from marginalized groups, including people of color and people with disabilities. Accessible workshop space will be used, and BIPOC serving/led organizations will be targeted for recruitment. The location is accessible by bus and ADA-compliant. Resources: This funding would provide a 7 workshop series with talented local, guest artists. Providing no cost art workshops with high-quality guest artists will have a positive community impact. W ith 20 participants per workshop, up to 140 participants could participate. Benefits for Participants: Art is part of making a house a home. W orkshop participants will be able to keep and decorate their home with their own art. W orkshop participants are welcome to exchange art with other workshop participants or gift their art to a community organization involved in affordable housing (no art sale or fundraising). W orkshop participants will be invited to lend their art for the community exhibit, and their art will be returned after the exhibit ends. Long-Term Impact: I anticipate that this workshop series will lead to more opportunities for community art collaborations among local organizations. I will be well poised to facilitate additional workshops, pop-up exhibits, etc. My vision for the longer-term community impact is to (1) strengthen the presence and engagement with art among social justice-serving organizations, and (2) bring more art exhibits focused on justice issues to our county. Artist Experience Lead Artist Art Experience: I have the artistic vision and experience to successfully implement this project. I am a community-educated and self- taught artist in Orange County. My visual art plays with “the personal is political” using cultural and personal artifacts to convey themes of community and social justice. My art is influenced by social justice activists, storytellers, and art that re-imagines our world. In the last two years, I have shown my mixed-media visual art in local group exhibits (see resume). I have prepared art for installation, and I will successfully curate and manage the exhibit. Facilitation Experience: I am a skilled facilitator. I have four years of experience teaching workshops and psychology classes full-time, including Docusign Envelope ID: BCFF8203-2EFA-458D-9805-103DA5474F56 extensive small group facilitation. I am a yoga teacher and very comfortable creating a safe learning environment and supporting adult learners. To help me translate my skills to community art workshops, I will be attending Penland School of Craft’s August 2025 week-long intensive called The Art of Experience: Facilitation Skills for Community-Based Art. I have a partial scholarship and am self-funding my room-board and travel. I am seeking partial tuition support. This intensive will help me solidify the "Feeling at Home" workshop series structure, prompts, and techniques. Responsibilities: For the “Feeling at Home” series, I will be responsible for facilitating and leading all workshops. For the Storytelling and Mixed-Media sessions, I will collaborate with the guest artists. I will solo lead all Collaborative projects and open studio time. The Collaborative projects are inspired by my time in the UK last year and seeing community art projects on exhibition as part of a national campaign to end homelessness. W e will use materials like doors, windows, doll houses, and maps sourced second hand, and we will transform them with paper/collaging, paint, and other media. I am skilled in transforming cultural artifacts into art. Guest Artist Experience: Guest artists are Orange County-residents who are experienced in community art education: Shady Kimzy and Julia Green (resumes and Letters of Support included). They both have a commitment to equity and are skilled at teaching adult learners with no art experience. I have positive working relationships with both of them, which will make an easeful collaboration. Shady Kimzy founded Bad Art Company and has led community-art workshops in mixed-media techniques for multiple years; they have provided artistic services to many Orange County organizations. Julia Green founded Story Connections and W riting for Joy, offering community programs for writing and oral storytelling. Both artists have successfully implemented Orange County Artist Led Grants to provide zero cost community workshops. Administration: I will successfully administer this project, drawing on 5 years of experience leading community-partnered health programs in Rocky Mounty, North Carolina. I am a qualitative researcher and counseling psychologist with experience collaborating with diverse non- profit organizations to run and evaluate health programs. To administer this project, I will draw on those organizational and people-skills. I am experienced in creating marketing materials, reaching out to organizations to recruit, and maintaining positive partner relationships. How do you plan to market your project? W e will advertise online with Carrboro Arts Center and guest artists' substacks/e-news. In fall 2025, I will contact housing justice organizations (see list above) via phone and email. I will offer flyers and ask to present the project to their organization to recruit workshop attendees. W ith word of mouth, I will identify other organizations and reach out to recruit them as well. Letters of support from organizational partners indicate marketing support. OCAC logo will be on all materials! Docusign Envelope ID: BCFF8203-2EFA-458D-9805-103DA5474F56 PROJECT/PROGRAM BUDGET Please fill out the charts below with your project's expenses and income. Use the "Explanation" box to offer details for each category. NOTE: The Total Cash Expense must equal the Total Cash Income. View an example budget here. Budgeted Expense Expenses-english-rev ised.xlsx Budgeted Income Income-english-rev ised.xlsx Resumes of artists/administrators Julia_F_Green_CV_2025.docx.pdf Stephanie_Hoov er_Resume_June_2025.pdf Shady_Kimzey_Artist_CV.pdf W ork Samples IMG_8159_3.jpeg Title of sample No Peeking Artist name Stephanie Hoover Year created 2024 Medium (if applicable) Mixed-media: yarn, bells, folder, tissue paper, tape, marker. IMG_5061.MOV Title of sample How to Be at a Farm Artist name Stephanie Hoover Year created 2024 Medium (if applicable) Mixed-media mini-book: print materials, marker, metal fastener, and thread. he_lov es_me_steph_hoov er_may_29_2024.jpg Title of sample He Loves Me Artist name Stephanie Hoover Year created 2024 Medium (if applicable) Re-print of “Harvey Milk, 18th & Castro Streets, San Francisco” by Crawford W . Partonwood, paper seed packets, other paper and print materials, wood, yarn, glue, and thread. IMG_7047.jpeg Title of sample PlayGround Artist name Stephanie Hoover Year created 2025 Medium (if applicable) Salvaged banner materials, paint, ribbon Video Sample: External Link Letters of support (optional but recommended) PW H_Letter_of_Support_for_Stephanie_Hoov er062525_1.pdf Docusign Envelope ID: BCFF8203-2EFA-458D-9805-103DA5474F56 Guest_Artists_and_Co-Op_LOS_OC_2025.pdf TAC_LetterofRec_FeelingAtHome_OCAC2025_FINAL.pdf Docusign Envelope ID: BCFF8203-2EFA-458D-9805-103DA5474F56