HomeMy WebLinkAboutOTHER-2025-087-Town of Chapel Hill Agreement 0 i qla5
[Departmental Use Only]
TITLE Chapel Hill Animal Control
FY 2025-26
NORTH CAROLINA
ORANGE COUNTY
TOWN OF CHAPEL HILL ANIMAL CONTROL, ANIMAL PROTECTION
AND EMERGENCY AFTER HOUR ANIMAL SERVICE AGREEMENT
This Animal Control , Protective Services , Emergency After Hour Animal Services Service
Agreement is entered into by and between Orange County, North Carolina ("County") and
the Town of Chapel Hill , North Carolina ("Town") as of the 1ST day of July 2025 .
WHEREAS , Orange County provides animal control and emergency after hours
services within Orange County; and
WHEREAS , the Town has a need for the services provided by Orange County through its '
Animal Services Department; and
WHEREAS , the Orange County operates a fully staffed Animal Services Department that
has the capacity, capability and a shared interest in offering after hour emergency animal control
services through an agreement with the Town; and
WHEREAS , the Town of Chapel Hill desires to enter into an agreement with the County
and has appropriated funds for the 2025 -2026 fiscal year for the performance of critical after
hour emergency animal services within the Town of Chapel Hill in accordance with the Town of
Chapel Hill ' s Animal Control Ordinance .
NOW, THEREFORE , it is agreed based on the mutual promises contained herein and
for other good and valuable consideration the receipt and sufficiency of which are hereby
acknowledged by and between the County and the Town as follows :
WITNESSETH
1 . Designation of Office of Animal Control .
a. The Town will designate the Orange County Animal Services Center as its
" Office of Animal Control , " (OAC) .
b . The County is authorized to appoint an Animal Control Officer (ACO) to
respond to emergency and routine animal service calls within the Town .
2 . Scope of Services .
a . Animal Control and Protective Services . The ACO shall provide animal
control and protective services to the Town during the hours of 8 : 00 am
through 5 : 00 pm, Monday through Friday, responding to calls within the Town
on both a routine and emergency basis .
i . All service calls responded to on behalf of the Town under this agreement
will be handled in accordance with the Town ' s Animal Control Ordinance
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and policies developed mutually by representatives of the Town and the
County .
ii . The County will provide phone access at the OAC for the purpose of
receiving animal service calls during the hours noted in subparagraph
2 (a)(i ) above .
iii . The County will provide a quarterly report listing the number and types of
calls handled within the Town limits to the Chapel Hill Police Department .
iv . All County employees responding to service calls under this agreement
will receive training pertaining to the sections of the Town' s Animal
Control Ordinance that are separate from the Uniform Animal Control
Ordinance .
v . The County agrees to provide an animal control vehicle and necessary
animal control equipment for use in the Town .
vi . At times when the designated ACO is on vacation or taking other forms
of leave , the County agrees to provide an individual to respond to
emergency calls for service , Monday through Friday, 8 : 00 a . m . to 5 : 00
p .m .
b . Emergency After Hour Call Services . The County shall provide emergency
after hour animal service calls as described below .
i . Emergency after hour animal services are from 5 : 00 pm to 8 : 00 am
Monday through Friday and all holidays and weekends .
ii . The County shall provide trained, qualified personnel to respond to
emergency after hour animal calls within the Town by going to the scene
when necessary to protect and preserve the health and safety of the public
and the life and health of animals .
iii . Qualified county personnel shall, when necessary and proper in the
judgment of County personnel , provide first aid treatment and/or take
animals requiring care to veterinary facilities according to County policy .
When immediate veterinary care is not needed in the judgment of County
personnel, an animal may be taken to the Animal Services Center . Sick
and injured animals will be handled according to Animal Services '
operating policy .
iv . The County may , in its discretion , bear the cost of emergency care and
sheltering costs for animals that do not appear to have an owner or
keeper, or where the owner or keeper can be identified, charge the owner
or keeper with the cost of emergency care and sheltering costs of the
animals consistent with the Animal Services ' operating policy .
v . County employees or their designees shall attempt to contact at a time
which is reasonable under the circumstances in each situation, the owner
or custodian of each animal involved in an emergency requiring
assistance .
vi . Where Town Public Safety and/or Town officers are also on the scene of
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an animal-related emergency, the County personnel shall cooperate with
Town personnel in matters involving safety of persons and/or
enforcement of the Town' s and Uniform Animal Control Ordinance .
vii . Subject to further guidelines as determined between the parties and
provided in " Guidelines for Emergency After Hours Calls " which are
attached hereto as Exhibit A and incorporated herein by reference .
3 . Term. The Term of this Agreement shall be for the period beginning July 1 , 2025 , and
ending June 30 , 2026 .
4 . Compensation . The Town shall compensate the County in quarterly installments of
Forty-Two Thousand, Nine Hundred and Sixty-Seven Dollars ($42 , 967 . 00) for a total
annual payment not to exceed One Hundred and Seventy-One Thousand, Eight Hundred
and Sixty-Eight Dollars ($ 171 , 868 . 00) , for the services provided in this Agreement.
a . The County shall invoice the Town for Animal Control and Protective Services and
Emergency After Hour Calls Services and the Administrative Fee quarterly
beginning September 30 , 2025 , or shortly thereafter and each successive quarter
thereafter;
b . The Town shall pay the County within thirty (30) days after receipt of an accurate
invoice approved by the Town .
5 . Termination. Either party may terminate this Agreement for any reason by providing the other
party sixty (60) days written notice of intention to terminate the Agreement .
6 . Indemnity . Unless otherwise limited by applicable law, the County agrees to indemnify and
hold harmless the Town, its officers , agents and employees from all loss , liability, claims or
expense (including reasonable attorneys ' fees) arising from bodily injury, including death or
property damage to any person or persons proximately caused in whole or in part by the
negligence or willful misconduct of the County except to the extent same are caused by the
negligence or misconduct of the Town .
7 . Entire Agreement. The parties agree to be bound by the terms of this Agreement, and further
agree that it constitutes the complete and exclusive statement of the Agreement between the
parties and any modifications to this Agreement shall be in writing and signed by both the
parties .
8 . Governing Law. The parties agree that this Agreement shall be governed by the laws of the
State of North Carolina . In the event of any dispute between the parties , venue is properly laid
in Orange County, North Carolina for any state court action and in the Middle District of North
Carolina for any federal court action . By executing this Agreement, the parties certify that the
parties have not been identified and have not utilized the services of any agent or subcontractor
identified, on the list created by the State Treasurer pursuant to G . S . 147 - 86 . 58 . By executing
this Agreement, the parties certify that the parties have not been identified and have not
utilized the services of any agent or subcontractor identified, on the list created by the State
Treasurer pursuant to G . S . 147 - 86 . 81 . By executing this Agreement, the parties affirm that
the parties are and shall remain in compliance with Article 2 of Chapter 64 of the North
Carolina General Statutes .
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9 . Severability . The parties intend and agree that if any provision of this contract or any portion
thereof shall be held to be void or otherwise unenforceable , all other portions of this Contract
shall remain in full force and effect.
10 . Amendment . This Contract may be amended in writing by mutual agreement of the Town and
County .
It . Assignment . This Contract shall not be assigned without the prior written consent of the
parties .
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In witness whereof, the parties hereunto cause this agreement to be executed in their respective
names to become effective on the date hereinabove written .
Orange County
Ja95zetta BAford Date
Chair of Orange County BOCC
Approved as to technical content :
Elizabeth Overcash
Animal Services Director
Approved as to form and legal sufficiency :
Martha Bordogna,
Staff Attorney
TOWN OF CHAPEL HILL
DEPARTMENT HEAD OR DEPUTY/TOWN MANAGER
ATTEST BY TOWN CLERK :
DEPUTY TOWN CLERK TOWN SEAL
Town Clerk attests date this the day of .520
Approved as to Form and Authorization
ATTORNEY FOR THE TOWN
This instrument has been pre-audited in the manner required by the Local Government Budget and
Fiscal Control Act.
FINANCE OFFICER DATE
ORANGE COUNTY—DEPARTMENT USE ONLY
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Party/Vendor Name : Town of Chapel Hill Party/Vendor Contact Person : Chief Chris Blue Contact Phone : 919 968-
2760 Party/Vendor Address : 828 MLK Jr. Blvd. City : Chapel Hill State : NC Zip : 27514 Department: Animal Services
Amount : $ 171 , 868 . 00 Purpose : Animal Control Services Budget Code(s) : 10215305489951 Vendor # : 64 (N/A if new
vendor) Vendor is BOCC consultant? Yes ❑ No ❑ Contract Type (check one) : New ❑ Renewal ❑ Amendment ❑
Effective Date : 07/01 /2025 Approved by Board : Yes ❑ No ❑ Agenda Date :
This agreement is approved as to technical form and content and I as Department Director affirmatively state work on
this project has not been initiated prior to execution of the agreement:
Department Director' s Signature Date :
Agreements for emergency services or repair are not subject to the above affirmation. If services related to this
agreement have already begun or been completed, please briefly describe the nature of the emergency condition
that was addressed :
Information Technologies
(Applicable only to hardware/software purchases or related services) This agreement has been reviewed and is
approved as to information technology content and specifications :
Office of the Chief Information Officer Date :
Risk Management
This agreement is approved for sufficiency of insurance standards , specifications, and requirements :
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Office of the Risk Management Officer Date :
Financial Services
This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act:
Office of the Chief Financial Officer Date : !
Legal Services
This agreement is approved as to legal form and sufficiency :
Office of the County Attorney Date :
Clerk to the Board
Received for record retention :
All DocuSign contracts must be copied to the Clerk upon completion : occlerkdocs@orangecountync . gov
The following signature block is for hard copies only and is not required for DocuSign contracts :
Office of the Cleric to the Board Date :
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