HomeMy WebLinkAboutOTHER-2025-088-Town of Hillsborough Agreement [Departmental Use Only]
TITLE Hillsborough Animal Control
FY 2025-26
NORTH CAROLINA
ORANGE COUNTY
TOWN OF HILLSBOROUGH ANIMAL CONTROL ANIMAL PROTECTIONAND
EMERGENCY AFTER HOUR ANIMAL SERVICES AGREEMENT
This Town of Hillsborough Animal Control , Animal Protection and Emergency After Hour
Animal Services Agreement is entered into by and between Orange County, North Carolina,
(hereinafter the " County") by and through its Animal Services Department ("Department")
and the Town of Hillsborough, North Carolina (hereinafter the "Town") as of the lst day of
July 2025 .
WHEREAS , the Town desires that the County provide animal control, animal protection
and emergency after hour calls services within the Town during the 2025 -2026 fiscal year; and
WHEREAS , the County desires to provide animal control , animal protection and
emergency animal calls services within the Town during the 2025 -2026 fiscal year; and
WHEREAS , the Town Board of Commissioners has previously adopted a resolution
authorizing the County to enforce the Orange County Animal Control Ordinance (the "Ordinance")
within the jurisdictional limits of the Town; and
WHEREAS , the Town Board of Commissioners desires that the County continue to
enforce the County ' s Ordinance within the jurisdictional limits of the Town ; and
WHEREAS , the Town has , and hereby does , designate the Orange County Animal
Services Director to be responsible for determining when a dog located within the Town is a
"potentially dangerous dog" pursuant to N . C . Gen . Stat. § 67 . 4 . 1 ; and
WHEREAS , the Town has , and hereby does , designate the Appeals Committee established
by Section 5 of "Animal Services Advisory Board Policies and Procedures" to hear any appeals
for a "potentially dangerous dog" determination pursuant to N . C . Gen . Stat . § 67- 4 . 1 .
NOW THEREFORE , for good and valuable consideration the receipt and sufficiency
of which are hereby acknowledged, the parties hereto mutually agree as follows :
1 . Designation of Office of Animal Control .
a . The Town shall and hereby does designate Orange County ' s Animal Services
Department as its " Office of Animal Control , " ("Office ") .
b . The County will designate and schedule one ( 1 ) Animal Control Officer employed
by the County ("ACO") to respond to emergency and routine animal service calls
within the Town .
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2 . Scope of Services .
a . Animal Control and Protective Services . The ACO shall provide animal control
and protection services to the Town during the hours of 8 : 00 am through 5 : 00 pm,
Monday through Friday.
i . During the hours of 8 : 00 am through 5 : 00 pm, Monday through Friday the
ACO will respond to all routine and emergency animal services calls related
to animals located within the Town .
ii . All service calls received and/or responded to on behalf of the Town under
this Agreement will be handled in accordance with the County ' s Unified
Animal Control Ordinance , North Carolina General Statutes pertaining to
animals and policies developed by Orange County Animal Services .
iii . The Office will receive animal service calls during the hours noted in (i )
above .
iv . A quarterly report listing the number and types of calls handled by OAC
within the Town limits will be forwarded to the Hillsborough Police
Department.
v . All County employees responding to service calls under this agreement will
receive training pertaining to the County ' s Unified Animal Control
Ordinance .
vi . The County agrees to provide adequate personnel and equipment to respond
to calls as required by this Agreement.
vii . If the designated ACO who is responsible for the provision of services under
this Agreement to the Town of Hillsborough is on leave as a result of illness ,
vacation, etc . , then the County will only respond to emergency service calls
within the Town between the hours of 8 : 00 a . m , and 5 : 00 p . m . , Monday
through Friday .
b . Emergency After Hour Call Services . The scheduled on-call ACO will respond to
emergency after hour calls as described below .
i . After hour call service hours are from 5 : 00 pm to 8 : 00 am Monday
through Friday and all holidays and weekends .
ii . The County shall provide trained, qualified personnel to respond to calls
for after hour service within the Town by going to the scene when
necessary to protect and preserve the health and safety of the public and
the life and health of animals .
iii . Qualified county personnel shall , when necessary and proper in the
judgment of County personnel , provide first aid treatment and/or take
animals requiring care to veterinary facilities according to County policy .
When immediate veterinary care is not needed in the judgment of County
personnel , an animal may be taken to the County ' s Animal
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Services Center. Sick and injured animals will be handled according to
the Shelter operating policy .
iv . The County may, in its discretion , bear the cost of emergency care and
shelter costs for animals that do not appear to have an owner or keeper,
or where the owner or keeper can be identified, charge the owner or
keeper with the cost of emergency care and shelter costs of the animals
consistent with the County operating policy .
v. County employees or their designees shall attempt to contact at a time
which is reasonable under the circumstances in each situation, the owner
or custodian of each animal involved in an emergency requiring the
assistance of the County Animal Services Center .
vi . Where Town Public Safety and/or Town officers are also on the scene of
an animal-related emergency, the County personnel shall cooperate with
Town personnel in matters involving safety of persons and/or
enforcement of the County ' s Unified Animal Control Ordinance, and/or
North Carolina General Statutes pertaining to animals .
vii . Subject to further guidelines as determined between the parties and
provided in "Guidelines for Emergency After Hours Calls" which are
attached hereto as Exhibit A and incorporated herein by reference .
3 . Term . The Term of this Agreement shall be for the period beginning July 1 , 2025 , and
ending June 30 , 2026 ,
4 . Compensation . The Town shall compensate the County in the amount of Eighty-Five
Thousand Two Hundred and Seventy-Two Dollars ( $ 85 , 272 . 00) for the services provided in
this Agreement.
a. The County shall invoice the Town for Animal Control and Protective Services and
Emergency After Hour Calls Services on July 1 , 2025 , or shortly thereafter;
b . The Town shall within thirty (30) days thereafter pay the County, in one lump sum,
a payment in the amount of Eighty-Five Thousand Two Hundred and Seventy-Two
Dollars ($ 85 ,272 . 00) .
5 . Termination . Either party may terminate this Agreement for any reason by providing the
other party sixty (60) days written notice of intention to terminate the Agreement .
6 . The Town will indemnify and hold the County harmless for any and all claims , demands
or actions whatsoever arising from the County ' s provision of services under this
Agreement unless the same results from the intentional or negligent conduct of the County. It
is the intent of this Section 6 that the Town indemnify the County to the fullest extent
permitted by law .
7 . Entire Agreement, The County and the Town agree to be bound by the terms of
this Agreement, and further agree that it constitutes the complete and exclusive statement of
the
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Agreement between the County and the Town and any modifications to this Agreement shall
be in writing and signed by both the parties .
8 . Governing Law . The County and the Town agree that this Agreement shall be governed by
the laws of the State of North Carolina . Should either party initiate litigation to settle any
dispute involving the terms of this Agreement such litigation shall be initiated in the General
Court of Justice of North Carolina in Orange County , North Carolina . By executing this
Agreement, the Town affirms that the Town and any subcontractors of the Town are and shall
remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes , .
By executing this Agreement, the parties certify that the parties have not been identified, and
have not utilized the services of any agent or subcontractor identified, on the list created by
the State Treasurer pursuant to G . S . 147 -86 . 58 . By executing this Agreement, the parties
certify that the parties have not been identified, and have not utilized the services of any agent
or subcontractor identified, on the list created by the State Treasurer pursuant to G . S . 147 -
86 . 81 .
9 . Signatures . This Agreement together with any amendments or modifications may be executed
electronically . All electronic signatures affixed hereto evidence the intent of the Parties to
comply with Article 11A and Article 40 of North Carolina General Statute Chapter 66 .
10 . Notices . Any notice required by this Agreement shall be in writing and delivered by certified
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or registered mail , return receipt requested to the following :
Orange County Town of Hillsborough
Attention : Animal Services Director Attention : Eric Peterson, Town Manager
P . O . Box 8181 PO Box 429
Hillsborough , NC 27278 Hillsborough , NC 27278
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In witness whereof, the parties hereunto cause this agreement to be executed in their respective
names to become effective on the date hereinabove written .
Orange County, North Carolina
By :
,Oameze a 'Bedford, Cha of Orange County BOCC
Town of Hillsborough, North Carolina
By :
Eric Peterson, Town Manager
This instrument has been pre-audited in the manner required by the Local Government Fiscal and
Control Act.
Town Finance Officer (or Designee)
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ORANGE COUNTY—DEPARTMENT USE ONLY
Party/Vendor Name : Town of Hillsborough Party/Vendor Contact Person : Eric Peterson Contact Phone : 91( 9,) 732-
1270 Party/Vendor Address : PO Box 429 City : Hillsborough State : NC Zip : 27278 Department : Animal Services
Amount: $ 85 , 272 . 00 Purpose : Animal Control Services Budget Code(s) : 10215305 -449927 Vendor # : 342 (N/A if
new vendor) Vendor is a BOCC consultant? Yes❑ No ®Contract Type (check one) : New ❑ Renewal ® Amendment ❑
Effective Date : 07/01 /2025 Approved by Board : Yes ❑ No ❑ Agenda Date :
This agreement is approved as to technical form and content and I as Department Director affirmatively state work on
this project has not been initiated prior to execution of the agreement:
Department Director ' s Signature Date :
Agreements for emergency services or repair are not subject to the above affinnation . If services related to this
agreement have already begun or been completed, please briefly describe the nature of the emergency condition
that was addressed :
Information Technologies
(Applicable only to hardware/sojiware purchases or related services) This agreement has been reviewed and is
approved as to information technology content and specifications :
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Office of the Chief Information Officer Date :
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Risk Management
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This agreement is approved for sufficiency of insurance standards , specifications, and requirements :
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Office of the Risk Management Officer Date :
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Financial Services j
This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act :
Office of the Chief Financial Officer Date :
Legal Services
This agreement is approved as to legal form and sufficiency :
Office of the County Attorney Date :
Clerk to the Board
Received for record retention :
All DocuSign contracts must be copied to the Clerk upon completion : occlerkdocs@orangecountync . gov
The following signature block is for hard copies only and is not required for DocuSign contracts :
Office of the Clerk to the Board Date :