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HomeMy WebLinkAboutAgenda - 09-20-2005-5hORANGE COUNTY BOARD OF COMMIS51ONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: September 20, 2005 Action Agencda'- Item No. SUBJECT: Continuation Agreement with the Town of Chapel Hill for Senior Recreation Services DEPARTMENT: Aging PUBLIC HEARING: (Y/N) ND ATTACHMENT(S): INFORMATION CONTACT: Jerry Passmore, ext 2009 Performance Agreement with the Town of Chapel Hill TELEPHONE NUMBERS: Hillsborough 732-8181 Chapel Hill 968-4501 Durham 688-7331 Mebane 336-227-2031 PURPOSE: To consider approving a continuation agreement with the Down of Chapel Hill to provide funding in the amount of $46,697 for senior recreation programs on behalf of the Town's Parks and Recreation Department. BACKGROUND: The Town of Chapel Hill's Parks and Recreation Department has provided recreation and leisure activities for senior citizens including games, arts and crafts classes, and field trips far senior citizens. The Town has operated in coordination with the Orange County Department on Aging which has publicized programming through the Senior Times and has also provided space for activities at the Chapel Hill and Northside Senior Centers. The Town of Chapel Hill's Parks and Recreation Department hired a permanent, full-time staff person to conduct the programs as well as temporary part time help. When the permanent position became vacant in FY 1997, the Town of Chapel Hill re-assessed how it delivered recreational and leisure programming for senior citizens. As a result of the assessment, the Town of Chapel Hill proposed transferring the senior programs to Orange County and contracting with the County to provide recreation and leisure programming at the Chapel Hill and Northside Senior Centers. The attached contract between the Town and the County would continue the funding for the permanent full time Senior Citizen Program Coordinator position and temporary part time help as needed for special activities, equipment, and office supplies. FINANCIAL IMPACT: Since this is a continuation of an on-going program, the Fiscal Year 2005-06 budget includes revenues totaling $46,697 from the Town of Chapel Hill. This amount offsets all costs associated with the program including salary and benefits for the Senior Center Recreation Specialist and expenses necessary to operate the program. No County costs are associated with this program. RECOMMENDATION(S): The Manager recommends that the Board approve the Agreement and authorize the Manager to sign the Agreement with the Town of Chapel Hill for Senior Recreation Services subject to final review by staff and the Gounty Attorney. NORTH CAROLINA ORANGE COUNTY PERFORMANCE AGREEMENT This Ao cement made and entered into by and between the To«m of Chapel hill, c/o Chapel Hi12 Parks & Recreation Department, 20q Plant Road, C.:hapel Hill NC 27574, hereinafter referred to as "Town" and Orange County by and for its Depaztment on. Aging, hereinafter referred to as "Department", P.O. Box 8181, Hillsborough, NC 27278. WITNESSETH WHEREAS, the Department offers services for senior citizens of Chapel Hill and Orange County; and WI~REAS, the services offered by the Department will enrich the Chapel Hill community and is an eligible expenditure of Towm revenues; NOW THEREFORE, in consideration of the above and tlae mutual covenants and conditions hereinafter set forth, the Town and the Deparhnent agree as follows: 1, Town Support The Town will provide the Department $46,647 dtrring the Town's fiscal year 2005- 2006, The Town does not obligate itself to provide any other support to the Department this fiscal yeaz, nor in any succeeding year. 2. Duties of the Department The Department shall operate a comprehensive program tazgeted toward Chapel Hill and Orange County residents aged 55 years and older. The Department shall. provide era end of year report stating what services were provided using Town funds. In addition the report should state both the total number of persons served and the total ntnnber of Chapel Ei311 citizens served, 3, Payments and Dvctunentafion The appropriation shall be paid to the Department in one payment upon execution of this agreement and submittal of an accurate invoice. 4. Financial Records and Reports The Depaztrraent agrees to allow the 7owxr to inspect its financial books and records upon reasonable notice, during normal working hours. 5, Termination for Cause In the event that the Department shall cease to exist as an organization, or shall enter bankruptcy proceedings, or be declared insolvenk or liquidate all or substantially all of its assets, or snail significantly reduoe its services, during the term of this Agreement, or in the event that the Department sha11 fail to rendez a satisfactory accounting as proti~ided herein, then, and in that event, the Town may terminate this Agreement and the Department, to the extent permitted by Iaw, wail return all payments already made to it by the Town, for services which have not been provided, or of which no satisfactory accounting has been rendered: 6. Hold Harmless To the extent permitted by late, the Depaivnent agrees to protect, defend, indemnify and held harmless the Town o£ Chapel Hiil from all loss, liability, claims or expense (including reasonable attorney's fees) arising from bodily injury, death or pmperiy damage to any pezson err persons caused in whole ox in part by the negligence or willful misconduct of the Department, except to the extent same era caused by the negligence or misconduct of the Town of Chapel Hill.. 7. Non-Discrimination In matters of employment, provision of services and contracting, the Department agrees to act without regard to race. color, sex, religion, age, national origin, sexual orientation, gender identity, gender expression or handicapped status. 8, Amendments This Agreement may he amended by mutual agreement of the Department and the Tower. 9, )retire Agreement This Agreement constinues the entire Agreement of the parties hereto. THE REA4AINDER OF THIS PAGE WAS INTENTIONALLY LEFT BI.,ANK 2 5 This Contract is herneen the Town of Chapel l~lill and orange County; by and for its Department on Aging, for operational support of a coznprehensive recreation program targeted toward Chapel Hill and Qrange County residents aged 55 years and older for FY 2005-06, IN VJI'1'NIaSS THBREOF, the parties hereunto cause this Agreement to be executed in their respective names. '[his the day of J, __, 2005. ORANGIE COLNTY by and for its DEPATtTMENT ON AG1NG john Link, County Manager Seat Attest: _ Donna Baker, Clerk Tl3E TOWN OF CIa'iA:P.EL 1~[LL A Mwrisipal Corporatio~a Town Manager _____ Seal Attest: Town Clerk Approved as to Form and Authorization: Town Attorney This instrument has been preaudited in the manner required by the Local (3overranent Budget and Fiscal Control Act. Fizaance Director Director of Parks and Recreation 3