HomeMy WebLinkAbout2025-571-E-Sallie Scharding Design-2026 Visitors Guide DesignRevised 01/24
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[Departmental Use Only]
TITLE Scharding
FY 2025-2026
NORTH CAROLINA
SERVICES AGREEMENT NO RFP/RFQ
ORANGE COUNTY
This Services Agreement (hereinafter “Agreement”), made and entered into this eighth day
of September, 2025, (“Effective Date”) by and between Orange County, North Carolina a
political subdivision of the State of North Carolina (hereinafter, the "County") and Sallie
Scharding, Sole Propietor, DBA Sallie Scharding Design, (hereinafter, the "Provider").
WITNESSETH:
That the County and Provider, for the consideration herein named, do hereby agree as
follows:
1. Services
a. Scope of Work.
i) This Agreement is for services to be rendered by Provider to County with respect
to (insert type of project): 2026 64-Page Visitors Guide
ii) By executing this Agreement, the Provider represents and agrees that Provider is
qualified to perform and fully capable of performing and providing the services
required or necessary under this Agreement in a fully competent, professional and
timely manner.
iii) Time is of the essence with respect to this Agreement.
iv) The services to be performed under this Agreement consist of Basic Services, as
described and designated in Section 3 hereof. Compensation to the Provider for
Basic Services under this Agreement shall be as set forth herein.
2. Responsibilities of the Provider
a. Services to be provided. The Provider shall provide the County with all services
required in Section 3 to satisfactorily complete the Project within the time limitations set
forth herein and in accordance with the highest professional standards.
b. Standard of Care.
i) The Provider shall exercise reasonable care and diligence in performing services
under this Agreement in accordance with the highest generally accepted standards
of this type of Provider practice throughout the United States and in accordance
with applicable federal, state and local laws and regulations applicable to the
performance of these services. Provider is solely responsible for the professional
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quality, accuracy and timely completion and submission of all work related to the
Basic Services.
ii) Provider shall be responsible for all errors or omissions of its agents, contractors,
employees, or assigns in the performance of the Agreement. Provider shall
correct any and all errors, omissions, discrepancies, ambiguities, mistakes or
conflicts at no additional cost to the County.
iii) The Provider shall not, except as otherwise provided for in this Agreement,
subcontract the performance of any work under this Agreement without prior
written permission of the County. No permission for subcontracting shall create,
between the County and the subcontractor, any contract or any other relationship.
iv) Provider is an independent contractor of County. Any and all employees of the
Provider engaged by the Provider in the performance of any work or services
required of the Provider under this Agreement, shall be considered employees or
agents of the Provider only and not of the County, and any and all claims that may
or might arise under any workers compensation or other law or contract on behalf
of said employees while so engaged shall be the sole obligation and responsibility
of the Provider.
v) If activities related to the performance of this Agreement require specific licenses,
certifications, or related credentials Provider represents that it or its employees,
agents and subcontractors engaged in such activities possess such licenses,
certifications, or credentials and that such licenses certifications, or credentials are
current, active, and not in a state of suspension or revocation.
vi) Should any documents, exhibits, or addenda be attached to this Agreement, the
terms of this Agreement shall have priority in any conflict with or among the
terms of such referenced documents, exhibits, or addenda.
vii) Should this Agreement involve project designs, the construction or creation of
which is to be bid out or fulfilled by other contractors, and bidding or negotiation
with contractors produce prices which, when added to the other elements of the
approved total project cost, produce a cost that is in excess of the approved total
project cost, the Provider shall participate with the County in negotiation and
design adjustments to the extent such are necessary to obtain prices within the
approved total project cost. All activity of the Provider with respect to these
matters shall constitute Basic Services and shall be performed by the Provider
without additional compensation. If negotiation and design adjustments fail to
bring costs within the total project cost the County may reject all bids and
Provider will redesign or reduce portions of the project in an effort to reduce the
bid prices to within the total project cost and rebid the project. One such redesign
is included within Basic Services. If this second letting for bids does not produce
bids that are within the approved total project cost initially or after negotiations
with the contractor the cost is not reduced to an amount within the total project
cost, the Provider is not obligated to engage in further redesign.
3. Basic Services
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a. Basic Services. The Services to be rendered pursuant to this Agreement are as follows
(fully describe services to be provided): See Exhibit 1
4. Duration of Services
a. Term. The term of this Agreement shall be from September 8, 2025 to December 1,
2025.
b. Scheduling of Services.
i) The Provider shall schedule and perform its activities in a timely manner.
ii) Should the County determine that the Provider is behind schedule, it may require
the Provider to expedite and accelerate its efforts, including providing additional
resources and working overtime, as necessary, to perform its services in
accordance with the approved project schedule at no additional cost to the
County.
iii) The Commencement Date for the Provider's Basic Services shall be September 8,
2025.
5. Compensation
a. Compensation for Basic Services. Compensation for Basic Services shall include all
compensation due the Provider from the County for all services satisfactorily (as
determined by the County) performed pursuant to this Agreement. The maximum
amount payable for Basic Services shall not exceed Eighteen Thousand Four Hundred
Eighty and 00/100 Dollars ($18,480.00). Payment for satisfactorily performed Basic
Services shall become due and payable within thirty (30) days of Provider properly
invoicing County. Payment shall be subject to provisions of Section 5(b).
b. Disputes. In the event the amount stated on an invoice is disputed by the County, the
County may withhold payment of all or a portion of the amount stated on an invoice
until the parties resolve the dispute. Should Provider fail to perform its duties under the
terms of this Agreement, County may, without fault or penalty, withhold any payment
associated with the work to be performed until such time as said work is completed.
c. Additional Services. County shall not be responsible for costs related to any services in
addition to the Basic Services performed by Provider unless County requests such
additional services in writing and such additional services are evidenced by a written
amendment to this Agreement.
6. Responsibilities of the County
a. Cooperation and Coordination. The County has designated (Laurie Paolicelli) to act as
the County's representative with respect to the Project who shall have the authority to
render decisions within guidelines established by the County Manager or the County
Board of Commissioners and who shall be available during working hours as often as
may be reasonably required to render decisions and to furnish information.
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7. Insurance
a. General Requirements. Provider shall obtain, at its sole expense, Commercial General
Liability Insurance, Automobile Insurance, Workers’ Compensation Insurance, and any
additional insurance as may be required by County’s Risk Manager as such insurance
requirements are described in the Orange County Risk Transfer Policy and Orange
County Minimum Insurance Coverage Requirements (each document is incorporated
herein by reference and may be viewed at
http://www.orangecountync.gov/departments/purchasing_division/contracts.php). If
County’s Risk Manager determines additional insurance coverage is required such
additional insurance shall consist of N/A requirement for certificate of insurance waived
(if no additional insurance required mark N/A as being not applicable). Provider shall
not commence work until such insurance is in effect and certification thereof has been
received by the County's Risk Manager.
8. Indemnity
a. Indemnity. To the extent authorized by North Carolina law the Provider agrees, without
limitation, to defend, indemnify and hold harmless the County from all loss, liability,
claims or expense, including attorney's fees, arising out of or related to the Project and
arising from property damage or bodily injury including death to any person or persons
caused in whole or in part by the negligence or misconduct of the Provider except to the
extent same are caused by the negligence or willful misconduct of the County. It is the
intent of this provision to require the Provider to indemnify the County to the fullest
extent permitted under North Carolina law.
9. Amendments to the Agreement
a. Changes in Basic Services. Changes in the Basic Services and entitlement to additional
compensation or a change in duration of this Agreement shall be made by a written
Amendment to this Agreement executed by the County and the Provider. The Provider
shall proceed to perform the Services required by the Amendment only after receiving a
fully executed Amendment from the County.
10. Termination
a. Termination for Convenience of the County. This Agreement may be terminated without
cause by the County and for its convenience upon seven (7) days’ prior written notice to
the Provider.
b. Other Termination. The Provider may terminate this Agreement based upon the County's
material breach of this Agreement; provided, the County has not taken all reasonable
actions to remedy the breach. The Provider shall give the County seven (7) days' prior
written notice of its intent to terminate this Agreement for cause. Either party may
terminate this Agreement upon notice to the other party that obligations pursuant to this
Agreement are made impractical due to declarations of emergency by Orange County or
by North Carolina due to events directly impacting Orange County. Both parties shall
remain responsible for all payment and performance due up to the receipt of such notice,
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but shall have no further obligation or responsibility beyond that date provided the
terminating party has taken all reasonable steps to complete the performance of its
obligations.
c. Compensation After Termination.
i) In the event of termination, the Provider shall be paid that portion of the fees and
expenses that it has earned to the date of termination, less any costs or expenses
incurred or anticipated to be incurred by the County due to errors or omissions of
the Provider. Upon request of the County, the Provider shall submit to County all
relevant documentation, including but not limited to, job cost records, to support
its claims for final compensation.
ii) Should this Agreement be terminated, the Provider shall deliver to the County
within seven (7) days, at no additional cost, all deliverables including any
electronic data or files relating to the Project.
d. Waiver. The payment of any sums by the County under this Agreement or the failure of
the County to require compliance by the Provider with any provisions of this Agreement
or the waiver by the County of any breach of this Agreement shall not constitute a
waiver of any claim for damages by the County for any breach of this Agreement or a
waiver of any other required compliance with this Agreement.
e. Suspension. County may suspend the Basic Services and this Agreement at any time for
County’s convenience and without penalty to County upon three (3) days’ notice to
Provider. Upon any suspension by County, Provider shall discontinue work on the Basic
Services and shall not resume the Basic Services until notified to proceed by County.
11. Additional Provisions
a. Limitation and Assignment. The County and the Provider each bind themselves, their
successors, assigns and legal representatives to the terms of this Agreement. Neither the
County nor the Provider shall assign or transfer its interest in this Agreement without the
written consent of the other. There are no third-party beneficiaries of this Agreement and
nothing in this Agreement, express or implied, is intended to confer on any person other
than the parties hereto (and their respective successors, heirs and permitted assigns), any
rights, remedies, or obligations.
b. Governing Law. This Agreement and the duties, responsibilities, obligations and rights
of respective parties hereunder shall be governed by the laws of the State of North
Carolina. By executing this Agreement Provider affirms that Provider and any
subcontractors of Provider are and shall remain in compliance with Article 2 of Chapter
64 of the North Carolina General Statutes. By executing this Agreement Provider
certifies that Provider has not been identified, and has not utilized the services of any
agent or subcontractor identified, on the list created by the State Treasurer pursuant to
G.S. 147-86.58. By executing this Agreement Provider certifies that Provider has not
been identified, and has not utilized the services of any agent or subcontractor identified,
on the list created by the State Treasurer pursuant to G.S. 147-86.81.
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c. Non-Discrimination. Provider shall at all times remain in compliance with all applicable
local, state, and federal laws, rules, and regulations including but not limited to all state
and federal non-discrimination laws, policies, rules, and regulations and the Orange
County Non-Discrimination Policy and Orange County Living Wage Policy (each
Orange County policy is incorporated herein by reference and may be viewed at
http://www.orangecountync.gov/departments/purchasing_division/contracts.php.) Any
violation of the Orange County Non-Discrimination Policy is a breach of this Agreement
and County may immediately terminate this Agreement without further obligation on the
part of the County. This paragraph is not intended to limit and does not limit the
definition of breach to discrimination.
d. Dispute Resolution. Any and all suits or actions to enforce, interpret or seek damages
with respect to any provision of, or the performance or non-performance of, this
Agreement shall be brought in the General Court of Justice of North Carolina sitting in
Orange County, North Carolina. It is agreed by the parties that no other court shall have
jurisdiction or venue with respect to such suits or actions. Binding arbitration may not
be initiated by either Party, however, the Parties may agree to nonbinding mediation of
any dispute prior to the bringing of such suit or action.
e. Entire Agreement. This Agreement represents the entire and integrated agreement
between the County and the Provider and supersedes all prior negotiations,
representations or agreements, either written or oral. This Agreement may be amended
only by written instrument signed by both parties. Modifications may be evidenced by
facsimile signatures.
f. Severability. If any provision of this Agreement is held as a matter of law to be
unenforceable, the remainder of this Agreement shall be valid and binding upon the
Parties.
g. Ownership of Work Product. Should Provider’s performance of this Agreement generate
documents, items or things that are specific to this Project such documents, items or
things shall become the property of the County and may be used on any other project
without additional compensation to the Provider. The use of the documents, items or
things by the County or by any person or entity for any purpose other than the Project as
set forth in this Agreement shall be at the full risk of the County.
h. Non-Appropriation. Provider acknowledges that County is a governmental entity, and
the validity of this Agreement is based upon the availability of public funding under the
authority of its statutory mandate.
In the event that public funds are unavailable or not appropriated for the performance of
County’s obligations under this Agreement, then this Agreement shall automatically
expire without penalty to County immediately upon written notice to Provider of the
unavailability or non-appropriation of public funds. It is expressly agreed that County
shall not activate this non-appropriation provision for its convenience or to circumvent
the requirements of this Agreement.
In the event of a change in the County’s statutory authority, mandate or mandated
functions, by state or federal legislative or regulatory action, which adversely affects
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County’s authority to continue its obligations under this Agreement, then this Agreement
shall automatically terminate without penalty to County upon written notice to Provider
of such limitation or change in County’s legal authority.
i. Signatures. This Agreement together with any amendments or modifications may be
executed electronically. All electronic signatures affixed hereto evidence the consent of
the Parties to utilize electronic signatures and the intent of the Parties to comply with
Article 11A and Article 40 of North Carolina General Statute Chapter 66.
j. Notices. Any notice required by this Agreement shall be in writing and delivered by
certified or registered mail, return receipt requested to the following:
Orange County Provider’s Name
Attention:Laurie Paolicelli/CHOCB Sallie Scharding, Sole
Proprietor
P.O. Box 8181 251 Lexes Trail
Hillsborough, NC 27278 Chapel Hill, NC 27516
[SIGNATURE PAGE TO FOLLOW]
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IN WITNESS WHEREOF, the Parties, by and through their authorized agents, have
hereunder set their hands and seal, all as of the day and year first above written.
ORANGE COUNTY: PROVIDER:
By: _________________________________
Travis Myren, County Manager
By: __________________________________
Sallie Scharding, Sole Proprietor
Printed Name and Title
Docusign Envelope ID: 25E05A70-4982-4CD6-A2DA-A82EA489152F
9/18/20259/22/2025
Revised 01/24
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ORANGE COUNTY—INTERNAL USE ONLY
______________________________________________________________________________
Finance Information
Vendor Name: Sallie Scharding Design Vendor Contact Person: Sallie Scharding Phone: 919-969-0990 Address:
251 Lexes Trail City Chapel HIll State: NC Zip: 27516 Department: Econ Dev/Visitors Bureau Amount:
$18,480.00 Purpose: 2026 Visitors Guide Design Budget Code(s): 37600520-685006 Vendor # 58297
Vendor Status with NCSOS: NA Vendor is a BOCC consultant: Yes No
Contract Details
Contract Type: New Amendment (Original Contract: ) (Most Recent Amendment )
Effective Date 09/08/2025 End Date 12/01/2025 Notice Date (Notice Purpose )
Award
Approved by Board (Agenda Date: ); Made or Administered by
Signature Authority
- BOCC Express Delegation (Agenda Date: )
- Policy 9.4: Under $5,000; Service Under $90,000; Construction Under $250,000
- Budget Policy Section XV (Capital Improvement Project: )
Bidding
Informal Bidding ($30k-$90k); Formal RFP ($90k+); Other (<$30k); Exception(# )
Department Affirmation
This agreement is approved as to technical form and content and I as Department Director affirmatively state
work on this project has not been initiated prior to execution of the agreement.
This agreement is approved as to technical form and content. Services related to this agreement have already
begun or been completed. Description of the nature of the emergency condition that was addressed:
Department Director’s Signature ________________________________________ Date: ________
Information Technologies
This agreement has been reviewed and is approved as to information technology content and specifications:
Office of the Chief Information Officer___________________________________ Date: ________
Inapplicable because no hardware/software purchases or related services
Risk Management
This agreement is approved for sufficiency of insurance standards, specifications, and requirements:
Office of the Risk Management Officer___________________________________ Date: _________
Financial Services
This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control
Act:
Office of the Chief Financial Officer ____________________________________ Date: _________
Legal Services
This agreement is approved as to legal form and sufficiency:
Office of the County Attorney __________________________________________Date: ________
Clerk to the Board
All Docusign contracts must be copied to the Clerk upon completion: occlerkdocs@orangecountync.gov
The following signature block is for hard copies only and is not required for Docusign contracts:
Received for record retention:
Office of the Clerk to the Board __________________________________________Date:________
Docusign Envelope ID: 25E05A70-4982-4CD6-A2DA-A82EA489152F
9/18/2025
9/19/2025
9/22/2025
9/22/2025
DATE September 3, 2025
CLIENT Orange County Visitors Bureau
PROJECT 2025/26 64-Page Print/Web/Digital Visitor Guide Cost Estimate
PROJECT DESCRIPTION HRS@$165 Pr Hr EST TOTAL
PROJECT 2025-026
A PREMIER DIGITAL DESIGN & ADVERTISING STUDIO estimatewww.SallieSchardingDesign.com
919 • 969 • 0990 | SchardingDesign@icloud.com
251 Lexes Trail, Chapel Hill, NC 27516
PRINT PRODUCTION ESTIMATE
• Set up cover and interior pages print mechanical .............................................2 hours
• 64 page layout and design @ 1.25 hrs per page .............................................80 hours
• App 90 photos prep @ 10 min each ....................................................................15 hours
• Cover exploratory ..................................................................................................5 hours
• 8 Rounds mechanical/drafts/proofs @1 hrs each ..............................................8 hours
• Upload mechanical files to printer site .................................................................1 hour
• On-site review proof review ....................................................................................1 hour
112 Hours @$165.00...........................................................................................$18,480.00
PDF VERSION PRODUCTION ESTIMATE
• ISSUU
Exporting as all files as single pages, adjusting color space, revising and adjusting
mechanical, page size, combining mechanicals into one document, project
management.
2 Hours @$165.00 ...............................................................................................$330.00
• LOW-RES WEBSITE PDF VERSION
Use ISSUU version as spreads, output optimized for use on web.
1 Hour @$165.00 .................................................................................................$165 .00
This is an estimate. All projects are different and come with the potential unforeseen
requirements, Projects are estimated as accurate as possible, and are billed for actual
hours with additional hours billed upon the completion of project.
PAYMENT 1 DUE 09/20/25 $4,620.00
PAYMENT 2 DUE 10/01/25 $4,620.00
PAYMENT 3 DUE 11/01/25 $4,620.00
PAYMENT 4 DUE 12/01/25 $4,620.00
...........................................................
$18,480.00
.
WAYS TO PAY
CHECK: MAKE CHECKS PAYABLE TO: SALLIE SCHARDING
MAIL TO:
Sallie Scharding/Design+
251 Lexes Trail, Chapel Hill, NC 27516
PAY PAL:
SchardingDesign@icloud.com
VENMO:
@Sallie-Scharding
Let’s create something fabulous together!
ALL PROJECTS ARE BILLED FOR ACTUAL HOURS
Costs do not include original photography, stock photograph, stock or original graphics,
or photo retouching. Does not include special effects to site including scrolling effects,
animations or motion graphics. All cost for hosting and domain, renewals, billings etc are the
sole responsibility of the client. Projects are bill for actual hours. Estimate is for layout, design
and production only and does not include costs for printing, paper, stock photos, graphics or
associated fees, web hosting, domain purchase, widget purchases, or other fees or services.
Final payment is required prior to release of final files for printing, upload or deployment.
Project is build for actual hours and not a predetermined number of draft deliverables. Interest
of 5% will be added to any unpaid balances after 30 days.
All projects billed for actual hours @ $165.00 Per Hour
Terms: Invoice due upon receipt and prior to deliver of final files
estimate
Exhibit 1Docusign Envelope ID: 25E05A70-4982-4CD6-A2DA-A82EA489152F
$16,650.00
$16,650.00
AMOUNT
1/2 DEPOSIT AMOUNT
PAY THIS AMOUNT
DATE September 3, 2025
CLIENT Orange County Visitors Bureau
PROJECT 2025/26 64-Page Print/Web/Digital Visitor Guide
PROJECT DESCRIPTION HRS@$165 Pr Hr EST TOTAL
PROJECT
$4,620.00
2025-026A
A PREMIER DIGITAL DESIGN & ADVERTISING STUDIO invoicewww.SallieSchardingDesign.com
919 • 969 • 0990 | SchardingDesign@icloud.com
251 Lexes Trail, Chapel Hill, NC 27516
PAYMENT 1
DUE 9/20/25
PRINT PRODUCTION ESTIMATE
• Set up cover and interior pages print mechanical .............................................2 hours
• 64 page layout and design @ 1.25 hrs per page .............................................80 hours
• App 90 photos prep @ 10 min each ....................................................................15 hours
• Cover exploratory ..................................................................................................5 hours
• 8 Rounds mechanical/drafts/proofs @1 hrs each ..............................................8 hours
• Upload mechanical files to printer site .................................................................1 hour
• On-site review proof review ....................................................................................1 hour
112 Hours @$165.00...........................................................................................$18,480.00
PAYMENT 1 - DUE 09/20/25 $4,620.00
PAYMENT 2 - DUE 10/01/25 $4,620.00
PAYMENT 3 - DUE 11/01/25 $4,620.00
PAYMENT 4 - DUE 12/01/25 $4,620.00
...........................................................
$18,480.00
.
WAYS TO PAY
CHECK: MAKE CHECKS PAYABLE TO: SALLIE SCHARDING
MAIL TO:
Sallie Scharding/Design+
251 Lexes Trail, Chapel Hill, NC 27516
PAY PAL:
SchardingDesign@icloud.com
VENMO:
@Sallie-Scharding
Let’s create something fabulous together!
ALL PROJECTS ARE BILLED FOR ACTUAL HOURS
Costs do not include original photography, stock photograph, stock or original graphics,
or photo retouching. Does not include special effects to site including scrolling effects,
animations or motion graphics. All cost for hosting and domain, renewals, billings etc are the
sole responsibility of the client. Projects are bill for actual hours. Estimate is for layout, design
and production only and does not include costs for printing, paper, stock photos, graphics or
associated fees, web hosting, domain purchase, widget purchases, or other fees or services.
Final payment is required prior to release of final files for printing, upload or deployment.
Project is build for actual hours and not a predetermined number of draft deliverables. Interest
of 5% will be added to any unpaid balances after 30 days.
All projects billed for actual hours @ $165.00 Per Hour
Terms: Invoice due upon receipt and prior to deliver of final files
Docusign Envelope ID: 25E05A70-4982-4CD6-A2DA-A82EA489152F
$16,650.00
$16,650.00
AMOUNT
1/2 DEPOSIT AMOUNT
PAY THIS AMOUNT
DATE September 3, 2025
CLIENT Orange County Visitors Bureau
PROJECT 2025/26 64-Page Print/Web/Digital Visitor Guide
PROJECT DESCRIPTION HRS@$165 Pr Hr EST TOTAL
PROJECT
$4,620.00
2025-026B
A PREMIER DIGITAL DESIGN & ADVERTISING STUDIO invoicewww.SallieSchardingDesign.com
919 • 969 • 0990 | SchardingDesign@icloud.com
251 Lexes Trail, Chapel Hill, NC 27516
PAYMENT 2
DUE 10/01/25
PRINT PRODUCTION ESTIMATE
• Set up cover and interior pages print mechanical .............................................2 hours
• 64 page layout and design @ 1.25 hrs per page .............................................80 hours
• App 90 photos prep @ 10 min each ....................................................................15 hours
• Cover exploratory ..................................................................................................5 hours
• 8 Rounds mechanical/drafts/proofs @1 hrs each ..............................................8 hours
• Upload mechanical files to printer site .................................................................1 hour
• On-site review proof review ....................................................................................1 hour
112 Hours @$165.00...........................................................................................$18,480.00
PAYMENT 1 DUE 09/20/25 $4,620.00
PAYMENT 2 DUE 10/01/25 $4,620.00
PAYMENT 3 DUE 11/01/25 $4,620.00
PAYMENT 4 DUE 12/01/25 $4,620.00
...........................................................
$18,480.00
.
WAYS TO PAY
CHECK: MAKE CHECKS PAYABLE TO: SALLIE SCHARDING
MAIL TO:
Sallie Scharding/Design+
251 Lexes Trail, Chapel Hill, NC 27516
PAY PAL:
SchardingDesign@icloud.com
VENMO:
@Sallie-Scharding
Let’s create something fabulous together!
ALL PROJECTS ARE BILLED FOR ACTUAL HOURS
Costs do not include original photography, stock photograph, stock or original graphics,
or photo retouching. Does not include special effects to site including scrolling effects,
animations or motion graphics. All cost for hosting and domain, renewals, billings etc are the
sole responsibility of the client. Projects are bill for actual hours. Estimate is for layout, design
and production only and does not include costs for printing, paper, stock photos, graphics or
associated fees, web hosting, domain purchase, widget purchases, or other fees or services.
Final payment is required prior to release of final files for printing, upload or deployment.
Project is build for actual hours and not a predetermined number of draft deliverables. Interest
of 5% will be added to any unpaid balances after 30 days.
All projects billed for actual hours @ $165.00 Per Hour
Terms: Invoice due upon receipt and prior to deliver of final files
Docusign Envelope ID: 25E05A70-4982-4CD6-A2DA-A82EA489152F
$16,650.00
$16,650.00
DATE September 3, 2025
CLIENT Orange County Visitors Bureau
PROJECT 2025/26 64-Page Print/Web/Digital Visitor Guide
PROJECT DESCRIPTION HRS@$165 Pr Hr EST TOTAL
PROJECT 2025-026C
A PREMIER DIGITAL DESIGN & ADVERTISING STUDIO invoicewww.SallieSchardingDesign.com
919 • 969 • 0990 | SchardingDesign@icloud.com
251 Lexes Trail, Chapel Hill, NC 27516
PAYMENT 3
DUE 11/01/25
PRINT PRODUCTION ESTIMATE
• Set up cover and interior pages print mechanical .............................................2 hours
• 64 page layout and design @ 1.25 hrs per page .............................................80 hours
• App 90 photos prep @ 10 min each ....................................................................15 hours
• Cover exploratory ..................................................................................................5 hours
• 8 Rounds mechanical/drafts/proofs @1 hrs each ..............................................8 hours
• Upload mechanical files to printer site .................................................................1 hour
• On-site review proof review ....................................................................................1 hour
112 Hours @$165.00...........................................................................................$18,480.00
PAYMENT 1 DUE 09/20/25 $4,620.00
PAYMENT 2 DUE 10/01/25 $4,620.00
PAYMENT 3 DUE 11/01/25 $4,620.00
PAYMENT 4 DUE 12/01/25 $4,620.00
...........................................................
$18,480.00
.
AMOUNT
1/2 DEPOSIT AMOUNT
PAY THIS AMOUNT $4,620.00
WAYS TO PAY
CHECK: MAKE CHECKS PAYABLE TO: SALLIE SCHARDING
MAIL TO:
Sallie Scharding/Design+
251 Lexes Trail, Chapel Hill, NC 27516
PAY PAL:
SchardingDesign@icloud.com
VENMO:
@Sallie-Scharding
Let’s create something fabulous together!
ALL PROJECTS ARE BILLED FOR ACTUAL HOURS
Costs do not include original photography, stock photograph, stock or original graphics,
or photo retouching. Does not include special effects to site including scrolling effects,
animations or motion graphics. All cost for hosting and domain, renewals, billings etc are the
sole responsibility of the client. Projects are bill for actual hours. Estimate is for layout, design
and production only and does not include costs for printing, paper, stock photos, graphics or
associated fees, web hosting, domain purchase, widget purchases, or other fees or services.
Final payment is required prior to release of final files for printing, upload or deployment.
Project is build for actual hours and not a predetermined number of draft deliverables. Interest
of 5% will be added to any unpaid balances after 30 days.
All projects billed for actual hours @ $165.00 Per Hour
Terms: Invoice due upon receipt and prior to deliver of final files
Docusign Envelope ID: 25E05A70-4982-4CD6-A2DA-A82EA489152F
$16,650.00
$16,650.00
AMOUNT
1/2 DEPOSIT AMOUNT
PAY THIS AMOUNT
DATE September 3, 2025
CLIENT Orange County Visitors Bureau
PROJECT 2025/26 64-Page Print/Web/Digital Visitor Guide
PROJECT DESCRIPTION HRS@$165 Pr Hr EST TOTAL
PROJECT
$4,620.00
2025-026D
A PREMIER DIGITAL DESIGN & ADVERTISING STUDIO invoicewww.SallieSchardingDesign.com
919 • 969 • 0990 | SchardingDesign@icloud.com
251 Lexes Trail, Chapel Hill, NC 27516
PAYMENT 4
DUE 12/01/25
PRINT PRODUCTION ESTIMATE
• Set up cover and interior pages print mechanical .............................................2 hours
• 64 page layout and design @ 1.25 hrs per page .............................................80 hours
• App 90 photos prep @ 10 min each ....................................................................15 hours
• Cover exploratory ..................................................................................................5 hours
• 8 Rounds mechanical/drafts/proofs @1 hrs each ..............................................8 hours
• Upload mechanical files to printer site .................................................................1 hour
• On-site review proof review ....................................................................................1 hour
112 Hours @$165.00...........................................................................................$18,480.00
PAYMENT 1 DUE 09/20/25 $4,620.00
PAYMENT 2 DUE 10/01/25 $4,620.00
PAYMENT 3 DUE 11/01/25 $4,620.00
PAYMENT 4 DUE 12/01/25 $4,620.00
...........................................................
$18,480.00
.
WAYS TO PAY
CHECK: MAKE CHECKS PAYABLE TO: SALLIE SCHARDING
MAIL TO:
Sallie Scharding/Design+
251 Lexes Trail, Chapel Hill, NC 27516
PAY PAL:
SchardingDesign@icloud.com
VENMO:
@Sallie-Scharding
Let’s create something fabulous together!
ALL PROJECTS ARE BILLED FOR ACTUAL HOURS
Costs do not include original photography, stock photograph, stock or original graphics,
or photo retouching. Does not include special effects to site including scrolling effects,
animations or motion graphics. All cost for hosting and domain, renewals, billings etc are the
sole responsibility of the client. Projects are bill for actual hours. Estimate is for layout, design
and production only and does not include costs for printing, paper, stock photos, graphics or
associated fees, web hosting, domain purchase, widget purchases, or other fees or services.
Final payment is required prior to release of final files for printing, upload or deployment.
Project is build for actual hours and not a predetermined number of draft deliverables. Interest
of 5% will be added to any unpaid balances after 30 days.
All projects billed for actual hours @ $165.00 Per Hour
Terms: Invoice due upon receipt and prior to deliver of final files
Docusign Envelope ID: 25E05A70-4982-4CD6-A2DA-A82EA489152F
$16,650.00
$16,650.00
AMOUNT
1/2 DEPOSIT AMOUNT
PAY THIS AMOUNT
DATE September 3, 2025
CLIENT Orange County Visitors Bureau
PROJECT 2025/26 64-Page Visitor’s Guide Digital Versions
PROJECT DESCRIPTION HRS@$165 Pr Hr EST TOTAL
PROJECT
$495.00
2025-026E
A PREMIER DIGITAL DESIGN & ADVERTISING STUDIO invoicewww.SallieSchardingDesign.com
919 • 969 • 0990 | SchardingDesign@icloud.com
251 Lexes Trail, Chapel Hill, NC 27516
PDF VERSION PRODUCTION
• ISSUU
Exporting as all files as single pages, adjusting color space, revising and adjusting
mechanical, page size, combining mechanicals into one document, project
management.
2 Hours @$165.00 ...............................................................................................$330.00
• LOW-RES WEBSITE PDF VERSION
Use ISSUU version as spreads, output optimized for use on web.
1 Hour @$165.00 .................................................................................................$165 .00
$330.00
$165.00
...........................................................
$495.00
.
WAYS TO PAY
CHECK: MAKE CHECKS PAYABLE TO: SALLIE SCHARDING
MAIL TO:
Sallie Scharding/Design+
251 Lexes Trail, Chapel Hill, NC 27516
PAY PAL:
SchardingDesign@icloud.com
VENMO:
@Sallie-Scharding
Let’s create something fabulous together!
ALL PROJECTS ARE BILLED FOR ACTUAL HOURS
Costs do not include original photography, stock photograph, stock or original graphics,
or photo retouching. Does not include special effects to site including scrolling effects,
animations or motion graphics. All cost for hosting and domain, renewals, billings etc are the
sole responsibility of the client. Projects are bill for actual hours. Estimate is for layout, design
and production only and does not include costs for printing, paper, stock photos, graphics or
associated fees, web hosting, domain purchase, widget purchases, or other fees or services.
Final payment is required prior to release of final files for printing, upload or deployment.
Project is build for actual hours and not a predetermined number of draft deliverables. Interest
of 5% will be added to any unpaid balances after 30 days.
All projects billed for actual hours @ $165.00 Per Hour
Terms: Invoice due upon receipt and prior to deliver of final files
Docusign Envelope ID: 25E05A70-4982-4CD6-A2DA-A82EA489152F
From:Travis Myren
To:Melissa Tegeder; Laurie Paolicelli; Hannah Hemphill
Subject:RE: Waiver request
Date:Thursday, September 18, 2025 9:42:23 AM
Attachments:image001.png
Thank you. We can waive the insurance requirements for this vendor.
From: Melissa Tegeder <mtegeder@orangecountync.gov>
Sent: Thursday, September 18, 2025 8:58 AM
To: Laurie Paolicelli <lpaolicelli@visitchapelhill.org>; Hannah Hemphill
<hhemphill@orangecountync.gov>; Travis Myren <tmyren@orangecountync.gov>
Subject: RE: Waiver request
Hello,
I don’t have an issue with this as well, as long as we have final sign off on the content being
produced.
Melissa Tegeder
Safety & Risk Management Director
ClearRisk Incident Reporting System (County Employees only)
“Human Error is not a cause, it’s a consequence.”
131 W Margaret Street,3rd Floor, Hillsborough, NC 27278
(919) 245-2155
www.orangecountync.gov
CONFIDENTIALITY NOTICE: All email messages, including any attachments, generated from
or received by this account are the property of Orange County Government and as such are
considered public domain and are subject to the North Carolina Public Records Law. Certain
confidential information may be transmitted and any unauthorized review, use, disclosure or
distribution is prohibited. If you are not the intended recipient, please contact the sender by
reply email and destroy all copies of the original message.
From: Laurie Paolicelli <lpaolicelli@visitchapelhill.org>
Sent: Thursday, September 18, 2025 8:04 AM
To: Hannah Hemphill <hhemphill@orangecountync.gov>; Travis Myren
<tmyren@orangecountync.gov>; Melissa Tegeder <mtegeder@orangecountync.gov>
Docusign Envelope ID: 25E05A70-4982-4CD6-A2DA-A82EA489152F
Subject: Re: Waiver request
Yes, I support this graphics artist who works from home, by herself, and continues to
produce the products we need.
From: Hannah Hemphill <hhemphill@orangecountync.gov>
Sent: Wednesday, September 17, 2025 4:49 PM
To: Laurie Paolicelli <lpaolicelli@visitchapelhill.org>; Travis Myren <tmyren@orangecountync.gov>;
Melissa Tegeder <mtegeder@orangecountync.gov>
Subject: Re: Waiver request
Hi all,
I wanted to follow up on this request from last week. I've included the draft contract as well for
reference. Please let me know if you need additional information.
Best,
Hannah
Hannah Hemphill
Pronouns: She/Her
Business Officer
Chapel Hill/Orange County Visitors Bureau
308 West Franklin Street
Chapel Hill, NC 27516
Phone: 919.245.4328
www.visitchapelhill.org
From: Laurie Paolicelli <lpaolicelli@visitchapelhill.org>
Sent: Thursday, September 11, 2025 3:44 PM
To: Travis Myren <tmyren@orangecountync.gov>; Melissa Tegeder
<mtegeder@orangecountync.gov>
Cc: Hannah Hemphill <hhemphill@orangecountync.gov>
Subject: Waiver request
The Visitors Bureau respectfully requests a waiver of the Certificate of Insurance (COI)
Docusign Envelope ID: 25E05A70-4982-4CD6-A2DA-A82EA489152F
requirement for Ms. Sallie Scharding, our longtime graphic design partner. Ms. Scharding has
consistently provided exceptional design services for our Visitors Guide and a wide range of
promotional materials that are critical to our marketing efforts.
Ms. Scharding operates as an independent contractor from her home in Carrboro and does not
maintain a current COI. Despite this, she has proven to be a reliable, professional, and
dedicated partner, consistently meeting deadlines and delivering high-quality work that aligns
with our brand and strategic goals.
We kindly ask that she be granted an exemption from the COI requirement so she may
continue supporting the Visitors Bureau without interruption.
Thank you for your consideration of this request.
Laurie Paolicelli, Director, Orange County Visitors Bureau
Docusign Envelope ID: 25E05A70-4982-4CD6-A2DA-A82EA489152F