Loading...
HomeMy WebLinkAbout2025-565-E-IT Dept-Systel Business Equipment-Bibliocommons CorpRevised 01/24 NORTH CAROLINA CONTRACT AMENDMENT ORANGE COUNTY THIS CONTRACT AMENDMENT (“Amendment”) is made and entered into this 8th day of September, 2025 by and between ORANGE COUNTY (hereinafter referred to as “County”) and Bibliocommons Corp (hereinafter referred to as “Provider”). WITNESSETH: THAT WHEREAS, the County and Provider entered into a contract dated 10 October 2024, (hereinafter the “Original Agreement”), for the provision of services for Software as a Service (SaaS) for a public library catalog; and WHEREAS, the County and Provider desire to amend the Original Agreement while keeping in effect all terms and conditions of the Original Agreement not inconsistent with the terms and conditions set forth below. NOW THEREFORE, for and in consideration of the mutual covenants and agreements made herein, the parties agree to amend the Original Agreement as follows: 1. In order to ensure the completion of the Services identified in the term of the Original Agreement is amended to reflect an end date by which all Services shall be completed of 9 October 2026. 2. Exhibit A to the Original Agreement is amended by adding the following tasks and services to the Services to be provided by the Consultant: annual subscription from 10 October 2025 – 9 October 2026. 3. Article 5, Section a is amended to reflect a maximum payable not-to-exceed amount of $55,403.00 ($35,453.00 original contract + $19,950.00 this amendment). 4. Except for the changes made herein, the Original Agreement shall remain in full force and effect to the extent it is not inconsistent with this Amendment. In the event there is a conflict between the terms of the Original Agreement and the terms of this Amendment, this Amendment shall control. IN TESTIMONY WHEREOF, this Amendment has been executed by the parties hereto, as of the date first above written. ORANGE COUNTY PROVIDER ______________________________ __________________________________ Travis Myren Marty Tarle County Manager General Manager Docusign Envelope ID: 4BAC7B89-D85A-4C5F-AAE8-973A32D9FE5A 9/11/20259/16/2025 Revised 01/24 ORANGE COUNTY—INTERNAL USE ONLY ______________________________________________________________________________ Finance Information Vendor Name: Bibliocommons Corp Vendor Contact Person: Marty Tarle Phone: (647) 436 6381 Address: 5060 Spectrum Way, Suite 100 City Mississauga State: ON Zip: L4W 5N5 Department: IT Amount: $19,950.00 Purpose: Software annual subscription fee Budget Code(s): 10315020-625010 Vendor # 68549 Vendor Status with NCSOS: Current - Active Vendor is a BOCC consultant: Yes No Contract Details Contract Type: New Amendment (Original Contract: 10 October 2024) (Most Recent Amendment ) Effective Date 8 September 2025 End Date 9 October 2026 Notice Date (Notice Purpose ) Award Approved by Board (Agenda Date: ); Made or Administered by Signature Authority - BOCC Express Delegation (Agenda Date: ) - Policy 9.4: Under $5,000; Service Under $90,000; Construction Under $250,000 - Budget Policy Section XV (Capital Improvement Project: ) Bidding Informal Bidding ($30k-$90k); Formal RFP ($90k+); Other (<$30k); Exception(# ) Department Affirmation This agreement is approved as to technical form and content and I as Department Director affirmatively state work on this pro ject has not been initiated prior to execution of the agreement. This agreement is approved as to technical form and content . Services related to this agreement have already begun or been completed. Description of the nature of the emergency condition that was addressed: Department Director’s Signature ________________________________________ Date: ________ Information Technologies This agreement has been reviewed and is approved as to information technology content and specifications: Office of the Chief Information Officer___________________________________ Date: ________ Inapplicable because no hardware/software purchases or related services Risk Management This agreement is approved for sufficiency of insurance standards, specifications, and requirements: Office of the Risk Management Officer___________________________________ Date: _________ Financial Services This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act: Office of the Chief Financial Officer ____________________________________ Date: _________ Legal Services This agreement is approved as to legal form and sufficiency: Office of the County Attorney __________________________________________Date: ________ Clerk to the Board All Docusign contracts must be copied to the Clerk upon completion: occlerkdocs@orangecountync.gov The following signature block is for hard copies only and is not required for Docusign contracts: Received for record retention: Office of the Clerk to the Board __________________________________________Date:_________ Docusign Envelope ID: 4BAC7B89-D85A-4C5F-AAE8-973A32D9FE5A 9/11/2025 9/12/2025 9/15/2025 9/16/2025 9/16/2025 BiblioCommons Corp. 5060 Spectrum Way, Suite 100 Mississauga ON L4W 5N5 +16474366381 billing@bibliocommons.com GST/HST Registration No.: 755272937RT0001 INVOICE BILL TO Orange County Public Library 137 W Margaret Ln Hillsborough, NC 27278 USA START DATE YYYY-MM-DD 2025-10-10 ACTIVITY BiblioCore Population served: 86,257 BANKING INFORMATION ACH, direct deposit or wire transfers (USD) RBC Royal Bank of Canada 260 East Beaver Creek Rd. Richmond Hill, ON L4B 3M3 Account:003060324016671 USD SWIFT: ROYCCAT2 ABA# 021000021 In the name of: BiblioCommons Corp. Our new mailing address for all cheques is as follows: BiblioCommons Corp. Attn: Lockbox #T08932U PO BOX 8932, STN A Toronto, ON M5W 2C5 CANADA co INVOICE# 3081 END DATE YYYY-MM-DD 2026-10-09 SUBTOTAL TOTAL BALANCE DUE RATE 19,950.00 DATE 2025-08-11 TERMS Due on receipt AMOUNT 19,950.00 19,950.00 19,950.00 USD 19,950.00 Exhibit ADocusign Envelope ID: 4BAC7B89-D85A-4C5F-AAE8-973A32D9FE5A SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2016 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY 09/27/2025 Volari of Marsh USA LLC X 2,000,000 20281 D01813225 2,000,000 A A 2,000,000 09/27/2025 X ACE American Insurance Company Professional Liability 09/27/2024 CN102165922-Volar-GAWUP-24-25 1,000,000 20303 Raed Shubbak 09/27/2025 HOU-004125363-03 09/27/2024 X X 1,000,000 09/28/2024 23 Tech E&O & Cyber 1,000,000 SIR: $5,000,000 X 1,000,000 1,000,000 B raed.shubbak@marsh.com 09/27/2025 09/27/2024 09/27/2024 X 22667 7360-03-97 Limit 25,000 71764342 X 9365-24-30 1,000,000 Orange County, its officers, agents and employees are designated are included as additional insured (except workers compensation & professional liability) where required by written contract. Waiver of subrogation is applicable where required by written contract and subject to policy terms and conditions. Cyber liability is included under the Professional/E&O Policy. 5060 Spectrum Way, Suite 100 BiblioCommons Corp. Mississauga ON L4W 5N5 1,000,000 Federal Insurance Company X 120 Bremner Blvd., Suite 800 Attn: Canada.Certrequest@marsh.com Marsh Canada Limited Toronto, ON, M5J 0A8 9950-48-39 EUC Great Northern Insurance Company N P.O. Box 8181 Hillsborough, NC 27278 Orange County 300 West Tryon Street 09/27/2024 C 1,000,000 1 416 349 6602 X A 2,000,000 09/27/2025 Docusign Envelope ID: 4BAC7B89-D85A-4C5F-AAE8-973A32D9FE5A