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Home My WebLink AboutAgenda - 09-20-2005-5dORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: September 20, 2005 SUBJECT: Budget Amendment #2 ATTACHMENT (S): Attachment 1. Budget as Amended Spreadsheet Attachment 2. Year -To -Date Budget Summary Attachment 3. State Homeland Security Action Agenda Item No. 5 -ci PUBLIC HEARING: (Y /N) No INFORMATION CONTACT: Donna Dean 245 -2151 TELEPHONE NUMBERS: Grant Project Ordinance Hillsborough 732 -8181 Attachment 4. Animal Services Facility Chapel Hill 968 -4501 Capital Project Ordinance Durham 688 -7331 Attachment 5. Southern Orange Senior Mebane 336- 227 -2031 Center Capital Project Ordinance PURPOSE: To approve budget ordinance, grant project ordinance, and capital project ordinance amendments for fiscal year 2005 -06. BACKGROUND: Department of Social Services At its September 7, 2005 meeting, the Board of County Commissioners approved the release of $50,000 from funds originally budgeted in the Critical Needs Reserve to the Department of Social Services to provide subsidies to families on the Department's day care waiting list. This budget amendment provides for the appropriation of $50,000 from the Critical Needs Reserve for day care subsidies. With this appropriation, $368,500 remains available in the Critical Needs Reserve for FY 2005 -06. (See Attachment 1, column #1) Health Department 2. At its September 7, 2005 meeting, the Board of County Commissioners approved an agreement between the Health Department and the Chapel Hill - Carrboro City Schools (CHCCS) for the Department to provide behavioral health counseling services to CHCCS. This is a one -time agreement for this fiscal year only. The Health Department will assist CHCCS in the identification of students with psychosocial issues that interfere with academic performance and to provide systematic intervention to such students. CHCCS will reimburse the County for the estimated costs of $16,800 ($15,000 for direct services, and $1,800 for administrative overhead) to provide this service. This budget amendment provides for the receipt of these funds from the CHCCS. (See Attachment 1, column #2) Emergency Management 3, Emergency Management has received notification from the N. C. Department of Crime Control and Public Safety, Division of Emergency Management, of supplemental State pass - through Federal funds totaling $2,000 as part of a $121,625 State Homeland Security Grant that the Board of Commissioners accepted during FY 2003 -04. These additional funds will be used to pay for materials and supplies for Introductory Incident Command training for first responders in the County. This budget amendment provides for the receipt of the $2,000 from the State for the above stated purposes. (See Attachment 3, State Homeland Security Grant Project Ordinance) Elections 4. At their regular meeting on August 16, 2005, the Board of Commissioners called for an election on the possible establishment of a supplemental school district tax within the Orange County School district. That referendum has been scheduled to coincide with the elections scheduled for November 8, 2005. As noted in the fiscal impact section of that August 16 agenda item, the Board of Commissioners will need to consider an appropriation from contingency funds of $12,000 - $15,000 to cover costs (e.g. printing ballots, precinct expenses for precincts that otherwise would not be involved in the November 2005 election, etc.) not included in the 2005 -06 Board of Elections departmental budget. The attached budget amendment would transfer $15,000 from Commissioner Contingency for this purpose. (See Attachment 1, column #4) Animal Services Facility Capital Project Ordinance 5. At its September 7, 2005 meeting, the Board of County Commissioners approved a contract for the purchase of a 5.5 acre parcel on Eubanks Road in Chapel Hill to be used as the future site of the Orange County Animal Shelter. Funding for this purchase was approved using two- thirds net debt reduction bonds of $170,000. This budget amendment provides for the appropriation of $170,000 from 2004 two- thirds net debt reduction bonds. (See Attachment 4, Animal Services Facility Capital Project Ordinance) Southern Orange Senior Center Capital Project Ordinance 6. At its September 7, 2005 meeting, the Board of County Commissioners awarded a bid to Resolute Construction Company of Chapel Hill for the construction of the Southern Orange Senior Center. Funding for the construction was approved using $2,000,000 from 2001 Voter Approved Bonds, and $4,150,000 from alternative financing proceeds, for a total project budget of $6,150,000. This budget amendment provides for the appropriation from 2001 Voter Approved Bonds and alternative financing proceeds. (See Attachment 5, Southern Orange Senior Center Capital Project Ordinance) FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION (S): The Manager recommends that the Board of County Commissioners approve the attached budget ordinance, grant project ordinance, and capital project ordinance amendments, )\ \\ /) 0 §/ \\ /! � . ... . .,.. \y�\ \) { 6 - Q2RSbl9 . - . - - - - . - - - - -- ;))f \ \) { § \}) lo ))) { E - /){ \)�!!)\ - - - -- - . - - - -- -- �; #ir!#$•R§ \!;§§ :■! !! !4 \!R!!! ! )\ !! t ! !\ ; / ! :`;_ ! § ;,` « !! /§!I.92/ .1 ! 0. u � Attachment 2 Year -To -Date Budget Summary Fiscal Year 2005 -06 General Fund Budget Summary Original General Fund Budget 1 $149,856,874 Additional Revenue Received Through Budget Amendment #2 (September 20, 2005): Grant Funds Original Approved Other Funds Full Time Non Grant Funds $50,893 Additional County Dollars (i.e. County Fund Balance Appropriated to Date) to Cover Unanticipated Expenditures Additional Positions Approved Mid -Year Total Amended General Fund Budget $149,907,767 Dollar Change in 2005 -06 Approved General Fund Budget $50,893 % Change in 2005 -06 Approved General Fund Budget 0.03% Authorized Full Time Equivalent Positions Original Approved General Fund Full Time Equivalent Positions 750.436 Original Approved Other Funds Full Time Equivalent Positions 69.550 Additional Positions Approved Mid -Year Total Approved Full- Time - Equivalent Positions for Fiscal Year 2005 -06 819.986 Full -Year County Cost of Mid -Year Positions for Upcoming Fiscal year ATTACHMENT 3 State Homeland Security Grant Program Grant Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted. Section 1. The project authorized is the State Homeland Security Grant Program as awarded to Orange County by the North Carolina Department of Crime Control and Public Safety. These funds are a State pass- through grant allocation of federal funds through the Department of Homeland Security. This grant program provides funding for the purchase of equipment, costs of exercises, and training costs associated with homeland security activities of the County, its municipalities, and the University of North Carolina at Chapel Hill (Part 1), as well as funds to improve domestic terrorism preparedness through the purchase of equipment for first responders, and to provide funding to train and exercise for chemical, biological, radiological, nuclear, and explosive incidents (Part II). Section 2. Under the terms of the agreement, Orange County will administer the grant as fiscal agent. The officers of the County are hereby directed to proceed with the grant project within the grant document, and the rules and regulations of the North Carolina Department of Crime Control and Public Safety, Section 3. The following revenue is anticipated to be available to complete this project Intergovernmental (2003 -04) - Part I Funds S121,625 Intergovernmental (2003 -04) - Part II Funds $.363,908 Intergovernmental (2004 -05) - Part I Funds $236,868 Intergovernmental (2005 -06) - Part I Funds $2,000 Total $724,401 Section 4. There is no required County match for this grant. Section 5. The following amount is appropriated for this project: Public Safety - Homeland Security Grant Program $724,401 Section 6. The finance officer is hereby directed to maintain within the grant project sufficient specific detailed accounting records to provide the accounting to the grantor agency required by the grant agreement and federal and state regulations. Section 7. Funds may be advanced from the general fund for the purpose of making payments due. Reimbursement requests should be made to the grantor agency in an orderly and timely manner. Section 8. Copies of this grant project ordinance shall be made available to the finance officer for direction in carrying out this project. Section 9. There are no positions authorized through this grant project ordinance Section 10. This project ordinance is in effect until March 31, 2006, Adopted this 20th day of September 2005. ATTACHMENT 4 Animal Services Facility Capital Project Ordinance 0 Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds to purchase land on Eubanks Road in Chapel Hill for the future site of the Orange County Animal Shelter. Proceeds from two- thirds net debt reduction bonds finance this project. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. Section 4. The following revenue is anticipated to complete this project: The following amount is appropriated for this project: Through FY 2004 -05 FY 2005-06 Through FY 2005 -06 Sales Tax $0 $0 $0 Bond Funds $0 $0 $0 Private Placement $0 $0 $0 223 Net Debt Bonds $0 $170,000 $170,000 Fees $0 $0 $0 Other $0 $0 $0 Total Rundin $0 $170,000 $170,000 The following amount is appropriated for this project: Section 5. This ordinance supersedes previous Animal Services Facility Capital Project Ordinances for Orange County Government. Section 6. This ordinance shall remain in effect until June 30, 2006. Adopted this 20th day of September 2005. Through FY 2004 -05 FY 2005 -06 Through FY 2005-06 Land/Building $0 $170,000 $170,000 Design $0 $0 $0 Construction $0 $0 $0 HVAC $0 $0 $0 Total Costs $0 $170,000 $170,000 Section 5. This ordinance supersedes previous Animal Services Facility Capital Project Ordinances for Orange County Government. Section 6. This ordinance shall remain in effect until June 30, 2006. Adopted this 20th day of September 2005. ATTACHMENT Southern Orange Senior Center O Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds to plan and construct a new twenty - five thousand square foot Senior Center located at the Southern Human Service Center site on Homestead Road in Chapel Hill. The planned new facility will replace the current Chapel Hill Senior Center located in leased space in the Galleria on Elliott Road in Chapel Hill. Proceeds from the 2001 voter approved bond referendum and a private placement loan finance the project. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. Section 4. Section 7. The following revenue is anticipated to complete this project: The following amount is appropriated for this project: Through FY 2004- 05 FY 2005 -06 Through FY 2005 -06 Sales Tax $0 $0 $0 2001 Bonds $1,475,000 $525,000 $2,000,000 Private Placement $0 $4,150,000 $4,150,000 Fees $0 $0 $0 Other $0 $0 $0 Total Fundingi $1,475,000 $4,675,000 1 $6,150,000 The following amount is appropriated for this project: This ordinance shall be in effect from the original date of adoption, March 24, 2003, until June 30, 2006. Adopted this 20th day of September 2005. Through FY 2004 05 FY 2005 -06 Through FY 2005 -06 Land Acquisition $0 $0 $0 Planning/Architect/En gineering $325,000 $0 $325,000 Construction $1,150,000 $4,675,000 $5,825,000 Other $0 $0 $0 Total Costs $1,475,000 $4,675,000 $6,150,000 This ordinance shall be in effect from the original date of adoption, March 24, 2003, until June 30, 2006. Adopted this 20th day of September 2005.