HomeMy WebLinkAboutAgenda - 06-23-2004
Orange County
Board of Commissioners
Agenda
Regular NIeetuig
t~tednesday, June 23, 2004
5:30 p.m.
Southern Human Services Center
2505 Homestead Road
Chapel Hill, NC 27514
Note: Background flaterial
on all abstracts
available in the
Clerk's Office
Compliance with the "Americans with Disabilities Act" -Interpreter services and/or special sound
equipment are available on request. Call the County Clerk's Office at 732-8181, extension 2130. If you
are disabled and need assistance with reasonable accommodations, contact the ADA Coordinator in the
County Manager's Office at 732-8181, extension 2300 or TDD# 644-3045.
1. Additions or Changes to the Agenda {5:30-5:35)
PUBLIC CH.~RGE
The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to
conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens. At any time
should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending
person to leave the meeting until that individual regains personal control. Should decorum fail to be restored the
Chair tivill recess the meeting until such time that a genuine commitment to this public charge is observed
2. Public C'onunents (5:35-5:45)
(~?Ve would appreciate you signing the pad ahead of time so that you are not overlooked.)
a. Matters not on the Printed Agenda
b. flatters on the Printed Agenda
(These matters will be considered when the Board addresses that item on the agenda belo~~-~.)
3. Board Conunents (5:45-6:00)
4. Cowity Manager's Report (6:00-6:05)
5. Items for Decision--Consent Agenda (6:05-6:25)
a. 11'Iinutes
The Board will consider correcting and/or approving the minutes as submitted by the Clerk to the Board for
meetings on April 24, 26, 29 and May 24, 2004.
b. Appointments
(1) Adult Care Home Community Adi~isory Comnttee -Three Reappointments
The Board will consider reappointments to the Adult Care Home Community Advisory Committee.
(2) Advisory Board on Aging -One Reappointment
The Board will consider one reappointment to the Advisory Board on Aging.
(3) Human Relations Commission -Three Reapponitments
The Board will consider reappointments to the Human Relations Commission (HRC).
(4) Jury Conunission -One Reappointment
The Board will consider one reappointment to the Jury Commission.
(~ Nursing Home Conununity Advisory Committee -Three Reappointments
The Board jvill consider tlu•ee reappointments to the Nursing Home Community Advisory Committee.
(~ Orange County Boarcl of Adjustment - T"~o Reappointments
The Board «~ill consider reappointments to the Orange County Board of Adjustment.
c. Motor Vehicle Property TaY Release/Refunds
The Board will consider adoption of a refund resolution related to 101 requests for motor vehicle property
tax releases or refunds.
d. NC State Firemen's and Rescue Squad Pension Fund Certification Roster
The Board will consider approving the certification requirements for the Fire Marshal to participate in the
North Carolina State Firemen's and Rescue Squad Workers' Pension Fund and authorize the Chair to sign.
e. North C"hatham Volunteer Fire Department -Amendment to Fire Protection C"ontract for
Damascus and Southern Triangle Fire Districts
The Board will consider amending the contract betty-een the County of Orange And the North Chatham
Volunteer Fire Department for an increase in the 2004 - 2005 budget for fire protection services in the
Damascus and Southern Triangle Fire Districts, subject to final revie~~~ by the County Attorney ,and
authorize the Chair to sign.
f. EMS Events and Facilities Contract Renewal -Orange EMS & Rescue Squad
The Board will consider renewing, on a month-to-month basis, the existing contract with Orange EMS &
Rescue Squad, Inc. to provide for special event coverage, leasing of space in Squad buildings, and the
sharing of County and Squad resources in the delivery of emergency medical services for the period Julyl,
2004 through June 30, 2005, subject to final review by staff and the County Attorney, and authorize the
Chair to sign.
g. Approval of Fiscal fear 2004-OS Budget Ordinance, Capital Project Ordinances, and Grant
Project Ordinances
h. Application for State Public School Building Capital Funds
The Board will consider approving an application to the North Carolina Department of Public Instruction to
release funds from Orange County's Public School Building Fund account for the 2003-04 debt service
payment related to construction of A. L. Stanback Middle School and authorize the Chair to sign.
i. Budget. Amendment #14
j. Utilization of Land at Public Works Facility for Parhs Operation Base and County-wide Storage
Facility
The Board will consider assembling the appropriate stakeholders to develop a plan for utilization of land at
the Public ~A~orks Facility for use as a parks operations base and county wide storage facility; and appoint
Commissioner Halkiotis as the Board's representative to the group; and Approve a 12-month lease with
JCBH Properties, LLC for approximately 4,000 square feet of interior space and 3,500 square feet of exterior
storage area at 503 Cornerstone Court, Hillsborough and authorize the Chair to sign; and authorize the
Manger to contract with a surveyor to expedite site planning work over the sununer.
k. Authorization for Staff to Bid and Acquire Grant Funded Decontamination Equipment
The Board will consider authorizing the Purchasing Director to solicit and award a bid to purchase a federal
grant-funded portable decontamination shelter with related equipment at a cost not to exceed the available
grant funding of $21,677.
1. Bid Award: Construction of Stoimwater Management System for C & D Landfill
The Board will consider awarding a bid number 1390 to CJ MacIsaac of Eden, North Carolina at a total cost
of $59,475 to construct a stormwater management system to handle runoff from the new construction and
demolition (C&D) landfill; and authorize the Purchasing Director to execute the necessary paper«~ork.
m. Approval of the Interlocal C"ooperation Agreement Establishing the Orange-Person-Chatham
Local Management Entity (L11ZE)
The Board jvill consider approving an Interlocal Cooperation Agreement (ICA) to form athree-county
public entity to serve as the Local Management Entity (LNIE) for ensuring mental health, development
disability, and substance abuse services (MH/DD,-~`SA) in the Orange, Person, and Chatham counties
catchment area, to go into effect on July 1, 2004 and authorize the Chair to sign.
n. Approval of Orange County's Three-Year Solid Waste Plan Update
The Board will consider adoption a resolution that provides formal approval of the three-year update of
Orange County's Solid Waste 1~Ianagement Plan for submission to the State of North Carolina
o. ENIS 11~Iedical Director Contract Rene~~~al
The Board will consider renewing an agreement between Orange County and the UNC Department of
Emergency h~Iedicine concerning medical direction of Orange County's Emergency IVledical Sei•~~ices (EMS)
program and authorize the Chair to sign.
p. Capital Project Ordinance -Chapel Hill-Carrboro C`it_y Schools Hiah School #3
The Board will consider approval of an amended capital project ordinance for Chapel Hill-Carrboro City
Schools (CHCCS) High School #3 to appropriate additional funs for land acquisition.
q. Change in BOCC Regular Meeting Schedule
The Board «-ill consider one change in the County Commissioners' regular meeting calendar for the year
2004 on the evening of Nlonda-y, August 23, 2004.
r. Fiscal Year 2003-2004 Forest Ser~~ice Contract
The Board will consider approving the annual agreement between Orange County and the North Carolina
Department of Environment and Natural Resources (DENR) for protection, development, reforestation,
~nanage~nent and improvement of forest lands located in the County and authorize the Chair to sign.
6. Resolutions or Proclamations (6:25-6:40)
a. Resolution -Provision of County Funds for Chapel Hill Green~i~a_ys Project
The Board will consider a resolution regarding the use of $1 Million in 2001 County Parks and Open Space
bond funds for To~~•n of Chapel Hill Bolin Creek greenways expansion.
7. Special Presentations (6:40-7:05)
a. Nest Ten Soccer Park Concept Plaui Process and Update on Biddvig Procedures
The Board will consider apre-concept plan for the soccer park planned for the Euliss property (working title
West Ten Soccer Park); and to authorize the Purchasing Director to work with Orange County Schools
(OCS); and our mutual consultant, Corley Redfoot Zack (CRZ) to: 1) determine the most appropriate method
of bidding the soccer park element of the project concurrently with OCS; 2) to approve the issuance of the
bid for the pre-grading (earthwork) component of the soccer park; and 3) to work with the Manager and
Attorney to develop and enter into an interlocal agreement between OCS and the County that formalizes the
outcorne of this collaborative effort.
8. Public Hearings (7:05-8:00)
a. Durham Tecluiical Community College Satellite Campus Site in Orange Comity
The Board will receive public comment regarding the site being recommended for the Orange County
campus of the Durham Technical Community College; and to discuss acquisition steps as may be
appropriate; and contingent upon Board support and attorney and staff review, authorize the execution of the
purchase and sale agreement.
b. C)range County Itiliddle School #3 (Class A Special Use Permit)
The Board will consider closing the Public Hearing, hear recommendations and then make a decision
regarding the Resolution of Approval for the Special Use Permit application for Orange County Middle
School #~3.
c. Public Hearing and Final Steps for Planned Debt Issuance
The Board «~•ill receive public comment on the bond orders for the proposed issuance of $4.2 million in two-
thirds net debt reduction bonds and $15 million in installment financing and to consider taking further
actions that would allow staff to proceed «~ith the issuance of the proposed debt.
9. Items for Decision--Regular Agenda
a. Proposed Addendmn B to the Interlocal Agreement on CHCCS High School #3 (8:00-8:30)
The Board will further discuss and consider approval of a proposed addendum to the interlocal agreement
that became effective on August 7, 2003 regarding the planned third Chapel Hill-Can-boro City Schools
(CHCCS) high school and provide appropriate direction to staff regarding the outstanding transpoi-tation-
related issues.
b. Contract to Purchase the Adams TractlGrant of Conservation Easement From Town of Carrboro
to Orange Cowity (8:30-8:55)
The Board will consider the joint purchase of the Adams property (approximately 27 acres) with the Town of
Carrboro and to consider the acceptance of a conservation easement from the Town of Carrboro and
authorize the Chair to sign the contract on behalf of the County, subject to final review by staff and County
Attorney; and authorize the Chair to sign the conservation easement and instruct the County Attorney and
staffs from ERCD and Finance to schedule and complete a closing on the property on or before September
30, 2004.
c. Appointments (8:55-9:05}
(1} Advisory Board on Aging -One New Appouitment
The Board «~•ill consider one appointment to the Advisory Board on Aging.
(2) Orange County/To`vn of Hillsborough Urban Transition Area Task Force
The Board t~~ill consider appointments to the Orange County/Tot~~n of Hillsborough Urban Transition
Area Task Force.
(3) Personnel Hearing Board -Two Vacancies
The Board will consider two appointments to the Personnel Hearing Board.
(4) Human Relations Commission - T~vo New Appointments
The Board will consider appointments to the Human Relations Commission (HRC}.
10. Reports (9:0~-9:30)
a. Request for Qualifications (RFQ) to Professional Planning Consultants for the Development of a
The Board will receive a timeline and procedure regarding distribution of an RFQ to professional plaruling
consulting firms within the region and nationally and provide comments or feedback to staff.
11. Closed Session
12. Adjournment
Note: Access the agenda through the County's web sate, www. co. orange.nc. us